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REGULAR MEETING of COUNCIL to BE HELD in the TOWN of VULCAN COUNCIL CHAMBERS on MONDAY, MARCH 8, 2021 COMMENCING at 7:00 PM Page

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AGENDA FOR THE REGULAR MEETING OF COUNCIL TO BE HELD IN THE TOWN OF VULCAN COUNCIL CHAMBERS ON MONDAY, MARCH 8, 2021 COMMENCING AT 7:00 PM Page 1. Call to Order 2. Adoption of Agenda 2.1 Additional Items 3. Adoption of Previous Minutes 3.1 Regular Council Meeting Minutes - February 22, 2021 3 - 8 REGULAR MEETING OF COUNCIL - 22 Feb 2021 - Minutes - Pdf 4. Correspondence and Information Items 4.1 SouthGrow Regional Economic Development 9 - 12 SouthGrow Report February 2021 4.2 City of Lethbridge - Mayor Chris Spearman 13 - 16 Letter to Premier_Protection for Rocky Mountains_Coal Policy 4.3 Minister of Municipal Affairs - Budget 2021 17 - 18 Budget 2021 Letter to Chief Elected Officials 4.4 Westlock County - Proposed Changes to AER Directive 067 19 - 20 AER Direction 067 ltr 2021-02-23 4.5 Letters to Minister of Justice & Solicitor General 21 - 24 Crowsnest Pass- Letter of Request concerning RCMP Vauxhall - Policing Concerns 4.6 Alberta Utilities Commission 25 - 27 Notice of Applications Enterprise Solar Project 4.7 Vulcan County - Recreation Funding 29 - 30 Recreation Funding to Town of Vulcan 5. Current Business 5.1 Installation of Art at Tourism Centre 31 - 35 Installation of Art at Tourism Centre - Pdf 5.2 Pool Borrowing 37 - 38 Pool Borrowing - Pdf 5.3 Commercial Development Incentive Application PL-12.21.01 39 - 46 Page 1 of 88 Commercial Development Incentive Application PL-12.21.01 - Pdf 5.4 1st Avenue South Road Maintenance Agreement 47 - 57 1st Avenue South Road Maintenance Agreement - Pdf 6. Committee Reports 6.1 Mayors & Reeves of Southwest Alberta 59 - 61 Mayors & Reeves Board Minutes February 05, 2021 6.2 Marquis Foundation 63 - 64 Board Meeting Draft Minutes February 23, 2021 7. Councillor Reports 7.1 Councillor Taylor 7.2 Councillor DeBolt 7.3 Councillor Magnuson 7.4 Councillor Thomas 7.5 Councillor Roddy 7.6 Councillor Armstrong 7.7 Mayor Grant 8. Administrative Reports 8.1 Action List 65 - 66 Activity Management Report 8.2 CAO Report 67 March CAO Report 8.3 Development Officer Report 69 - 77 Development Officer Management Report February 2021 8.4 Public Works Report 79 - 80 Management Report February 2021 8.5 Community Services Report 81 - 82 Community Services Managers Report March 2021 8.6 Community Bylaw Officer Report 83 - 84 Bylaw Officer Managers Report - March 2021 8.7 Fire Department Management Report 85 - 88 Fire Management Report for January 2021 Fire Management Report for February 2021 9. Closed Meeting 10. Adjournment 10.1 Motion to Adjourn Page 2 of 88 MINUTES REGULAR MEETING OF COUNCIL Meeting Monday, February 22, 2021 TOWN OF VULCAN COUNCIL CHAMBERS 7:00 PM COUNCIL PRESENT: Tom Grant, Mayor, Georgia-Lee DeBolt, Councillor, Laura Thomas, Councillor, Lorna Armstrong, Councillor, Lyle Magnuson, Councillor, Michelle Roddy, Councillor, and Paul Taylor, Councillor COUNCIL ABSENT: STAFF PRESENT: Kim Fath, CAO and Karen Rose, Clerk 1. Call to Order Mayor Tom Grant called the meeting to order at 7:01 p.m. Madeleine Baldwin, ORRSC Planner entered the meeting at 7:03 p.m. 2. Adoption of Agenda 2.1 Additional Items Motion No.: 2021.41 Moved by Lyle Magnuson THAT the February 22, 2021 Regular Council Meeting agenda be adopted as presented. CARRIED UNANIMOUSLY. 3. Adoption of Previous Minutes 3.1 Regular Council Meeting Minutes - February 8, 2021 Motion No.: 2021.42 Moved by Paul Taylor THAT the minutes of the Regular Council Meeting for February 8, 2021 be adopted as presented. Page 1 of 6 Page 3 of 88 TOWN OF VULCAN REGULAR MEETING OF COUNCIL February 22, 2021 CARRIED UNANIMOUSLY. 4. Correspondence and Information Items The list of Correspondence and Information Items for the period ending February 22, 2021 are attached for Council's review. 4.1 Farm Safety Centre 4.2 Horus Energy - Kirkcaldy Solar Energy Centre Motion No.: 2021.43 Moved by Georgia-Lee DeBolt THAT the Correspondence and Information Items for the period ending February 22, 2021 be received for information. CARRIED UNANIMOUSLY. 5. Bylaws and Policies 5.1 Land Use Bylaw 1437-15 Proposed Amendment Bylaw 1496-21 was brought to Council to bring Land Use Bylaw 1437- 15 in compliance with the Municipal Government Act and to implement changes proposed by the Development Officer and Madeleine Baldwin, Planner ORRSC in consultation with the Municipal Planning Commission. Madeleine Baldwin, Planner with ORRSC was in attendance and spoke to Council about the proposed amendments to Land Use Bylaw 1437- 15. Motion No.: 2021.44 Moved by Lyle Magnuson THAT Council give Land Use Bylaw Amendment Bylaw No. 1496-21 first reading, and directs administration to schedule a Public Hearing for this bylaw to be held on March 22, 2021. CARRIED UNANIMOUSLY. Page 2 of 6 Page 4 of 88 TOWN OF VULCAN REGULAR MEETING OF COUNCIL February 22, 2021 6. Current Business 6.1 Policy A-20 Organization Chart The last time the Policy A-20 Organizational chart was amended was March 27, 2017. Administration prepared amendments to Policy A-20 to reflect the current reporting structure for the Town of Vulcan. Motion No.: 2021.45 Moved by Paul Taylor THAT Council approves the amendment to Policy A-20 Organizational Chart as presented. CARRIED UNANIMOUSLY. 6.2 Policy PE-08 Job Descriptions Policy PE-08 Job Descriptions was amended on April 10, 2017. Council may wish to update the policy due to approved organizational changes to reflect the current status of operations. Motion No.: 2021.46 Moved by Georgia-Lee DeBolt THAT Council approves the amendment to Policy PE-08 Job Descriptions as presented. CARRIED UNANIMOUSLY. 6.3 Vulcan and District Tourism Society Dissolution On February 3, 2021, the Vulcan and District Tourism Society made motion to dissolve the Society due to an extended period of inactivity. In order for the society to facilitate the dissolution, all financial accounts must be put in order. The Tourism Society currently has an outstanding debt of $1,834.17. According to the Society membership agreement and bylaws, in case of dissolution or winding up, debt will be distributed to the Members as calculated in the Funding Allocation Formula. In the last approved funding agreement the Town of Vulcan and Vulcan County each contributed 50% of the annual funding. Page 3 of 6 Page 5 of 88 TOWN OF VULCAN REGULAR MEETING OF COUNCIL February 22, 2021 Motion No.: 2021.47 Moved by Georgia-Lee DeBolt THAT Council approves a one time grant of $917.09 to the Vulcan and District Tourism Society for the purpose of dissolution, and that the funds be drawn from the One Time Grants to Organizations portion of the 2021 operation budget. CARRIED UNANIMOUSLY. 7. Committee Reports The minutes and verbal presentations were presented for the various boards and committees in whom Town Council has an interest. 7.1 Vulcan Regional Response to Elder Abuse Council 7.2 Twin Valley Regional Water Commission 7.3 Municipal Planning Commission 7.4 Vulcan Golf and Country Club Motion No.: 2021.48 Moved by Lorna Armstrong THAT the minutes presented from the various boards and committees be received for information. CARRIED UNANIMOUSLY. 8. Councillor Reports Council's verbal presentations on the various boards and committees in whom Town Council has an interest. 8.1 Councillor Taylor Attended the Municipal Planning Commission meeting Attended the Vulcan Golf & Country Club meeting Attended the Police Funding Seminar Provided an activity update on all meetings 8.2 Councillor DeBolt Attended the Policing seminar Attended the Vulcan Regional Elder Abuse Services Council meeting Attended the Regional Victims Services Society meeting Page 4 of 6 Page 6 of 88 TOWN OF VULCAN REGULAR MEETING OF COUNCIL February 22, 2021 Provided an activity update on all meetings 8.3 Councillor Magnuson Attended the Municipal Planning Commission meeting Attended the Police Funding Seminar Provided an activity update on all meetings 8.4 Councillor Thomas Vulcan Library Board meeting was rescheduled Provided an update on all activities 8.5 Councillor Roddy No scheduled meetings Provided an update on all activities 8.6 Councillor Armstrong Attended the Police Funding Seminar Provided an activity update on all meetings 8.7 Mayor Grant Attended the Doctor Attraction and Retention Committee meeting Attended the SAEWA media meeting with Rockyford Council Provided an activity update on all meetings Motion No.: 2021.49 Moved by Lyle Magnuson THAT the verbal reports presented by Council be received for information. CARRIED UNANIMOUSLY. 9. Administrative Reports Management is to produce a report each month. 9.1 Action List 9.2 CAO Report Motion No.: 2021.50 Moved by Paul Taylor Page 5 of 6 Page 7 of 88 TOWN OF VULCAN REGULAR MEETING OF COUNCIL February 22, 2021 THAT the information provided by management be received for information. CARRIED UNANIMOUSLY. 10. Closed Meeting - NIL 11. Adjournment 11.1 Motion to Adjourn Motion No.: 2021.51 Moved by Michelle Roddy THAT the meeting be adjourned at 7:47 p.m. CARRIED UNANIMOUSLY. CAO Mayor Page 6 of 6 Page 8 of 88 February 2021| By: Peter Casurella Wind Energy is Safe. The renewable energy boom is helping to sustain our communities with millions of dollars in lease payments, taxes, community investments, construction jobs, and long-term technician jobs. Push-back on wind-energy projects fueled by misinformation needs to be gently opposed with facts by community leaders. Monthly Report For Mayors and Reeves FebSouthGrow Regional Initiative P: 403-394-0615 E: [email protected] Page 9 of 88 February 2021 “Everything is going to change” – Doug Griffiths. Dear Mayors and Reeves, Three years ago, many of you sat in a convention room and listened to former MLA Doug Griffiths talk about the rapid changes our communities were going to experience in the years to come.
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