AGENDA FOR THE REGULAR MEETING OF COUNCIL TO BE HELD IN THE TOWN OF VULCAN COUNCIL CHAMBERS ON MONDAY, MARCH 8, 2021 COMMENCING AT 7:00 PM Page
1. Call to Order
2. Adoption of Agenda
2.1 Additional Items
3. Adoption of Previous Minutes
3.1 Regular Council Meeting Minutes - February 22, 2021 3 - 8 REGULAR MEETING OF COUNCIL - 22 Feb 2021 - Minutes - Pdf
4. Correspondence and Information Items
4.1 SouthGrow Regional Economic Development 9 - 12 SouthGrow Report February 2021
4.2 City of Lethbridge - Mayor Chris Spearman 13 - 16 Letter to Premier_Protection for Rocky Mountains_Coal Policy
4.3 Minister of Municipal Affairs - Budget 2021 17 - 18 Budget 2021 Letter to Chief Elected Officials
4.4 Westlock County - Proposed Changes to AER Directive 067 19 - 20 AER Direction 067 ltr 2021-02-23
4.5 Letters to Minister of Justice & Solicitor General 21 - 24 Crowsnest Pass- Letter of Request concerning RCMP Vauxhall - Policing Concerns
4.6 Alberta Utilities Commission 25 - 27 Notice of Applications Enterprise Solar Project
4.7 Vulcan County - Recreation Funding 29 - 30 Recreation Funding to Town of Vulcan
5. Current Business
5.1 Installation of Art at Tourism Centre 31 - 35 Installation of Art at Tourism Centre - Pdf
5.2 Pool Borrowing 37 - 38 Pool Borrowing - Pdf
5.3 Commercial Development Incentive Application PL-12.21.01 39 - 46 Page 1 of 88
Commercial Development Incentive Application PL-12.21.01 - Pdf
5.4 1st Avenue South Road Maintenance Agreement 47 - 57 1st Avenue South Road Maintenance Agreement - Pdf
6. Committee Reports
6.1 Mayors & Reeves of Southwest Alberta 59 - 61 Mayors & Reeves Board Minutes February 05, 2021
6.2 Marquis Foundation 63 - 64 Board Meeting Draft Minutes February 23, 2021
7. Councillor Reports
7.1 Councillor Taylor
7.2 Councillor DeBolt
7.3 Councillor Magnuson
7.4 Councillor Thomas
7.5 Councillor Roddy
7.6 Councillor Armstrong
7.7 Mayor Grant
8. Administrative Reports
8.1 Action List 65 - 66 Activity Management Report
8.2 CAO Report 67 March CAO Report
8.3 Development Officer Report 69 - 77 Development Officer Management Report February 2021
8.4 Public Works Report 79 - 80 Management Report February 2021
8.5 Community Services Report 81 - 82 Community Services Managers Report March 2021
8.6 Community Bylaw Officer Report 83 - 84 Bylaw Officer Managers Report - March 2021
8.7 Fire Department Management Report 85 - 88 Fire Management Report for January 2021 Fire Management Report for February 2021
9. Closed Meeting
10. Adjournment
10.1 Motion to Adjourn
Page 2 of 88
MINUTES REGULAR MEETING OF COUNCIL Meeting Monday, February 22, 2021 TOWN OF VULCAN COUNCIL CHAMBERS 7:00 PM
COUNCIL PRESENT: Tom Grant, Mayor, Georgia-Lee DeBolt, Councillor, Laura Thomas, Councillor, Lorna Armstrong, Councillor, Lyle Magnuson, Councillor, Michelle Roddy, Councillor, and Paul Taylor, Councillor
COUNCIL ABSENT:
STAFF PRESENT: Kim Fath, CAO and Karen Rose, Clerk
1. Call to Order Mayor Tom Grant called the meeting to order at 7:01 p.m.
Madeleine Baldwin, ORRSC Planner entered the meeting at 7:03 p.m.
2. Adoption of Agenda 2.1 Additional Items
Motion No.: 2021.41
Moved by Lyle Magnuson
THAT the February 22, 2021 Regular Council Meeting agenda be adopted as presented.
CARRIED UNANIMOUSLY.
3. Adoption of Previous Minutes 3.1 Regular Council Meeting Minutes - February 8, 2021
Motion No.: 2021.42
Moved by Paul Taylor
THAT the minutes of the Regular Council Meeting for February 8, 2021 be adopted as presented.
Page 1 of 6
Page 3 of 88 TOWN OF VULCAN REGULAR MEETING OF COUNCIL February 22, 2021
CARRIED UNANIMOUSLY.
4. Correspondence and Information Items The list of Correspondence and Information Items for the period ending February 22, 2021 are attached for Council's review. 4.1 Farm Safety Centre
4.2 Horus Energy - Kirkcaldy Solar Energy Centre
Motion No.: 2021.43
Moved by Georgia-Lee DeBolt
THAT the Correspondence and Information Items for the period ending February 22, 2021 be received for information.
CARRIED UNANIMOUSLY.
5. Bylaws and Policies 5.1 Land Use Bylaw 1437-15 Proposed Amendment
Bylaw 1496-21 was brought to Council to bring Land Use Bylaw 1437- 15 in compliance with the Municipal Government Act and to implement changes proposed by the Development Officer and Madeleine Baldwin, Planner ORRSC in consultation with the Municipal Planning Commission.
Madeleine Baldwin, Planner with ORRSC was in attendance and spoke to Council about the proposed amendments to Land Use Bylaw 1437- 15.
Motion No.: 2021.44
Moved by Lyle Magnuson
THAT Council give Land Use Bylaw Amendment Bylaw No. 1496-21 first reading, and directs administration to schedule a Public Hearing for this bylaw to be held on March 22, 2021.
CARRIED UNANIMOUSLY.
Page 2 of 6
Page 4 of 88 TOWN OF VULCAN REGULAR MEETING OF COUNCIL February 22, 2021
6. Current Business 6.1 Policy A-20 Organization Chart
The last time the Policy A-20 Organizational chart was amended was March 27, 2017. Administration prepared amendments to Policy A-20 to reflect the current reporting structure for the Town of Vulcan.
Motion No.: 2021.45
Moved by Paul Taylor
THAT Council approves the amendment to Policy A-20 Organizational Chart as presented.
CARRIED UNANIMOUSLY.
6.2 Policy PE-08 Job Descriptions
Policy PE-08 Job Descriptions was amended on April 10, 2017. Council may wish to update the policy due to approved organizational changes to reflect the current status of operations.
Motion No.: 2021.46
Moved by Georgia-Lee DeBolt
THAT Council approves the amendment to Policy PE-08 Job Descriptions as presented.
CARRIED UNANIMOUSLY.
6.3 Vulcan and District Tourism Society Dissolution
On February 3, 2021, the Vulcan and District Tourism Society made motion to dissolve the Society due to an extended period of inactivity. In order for the society to facilitate the dissolution, all financial accounts must be put in order. The Tourism Society currently has an outstanding debt of $1,834.17. According to the Society membership agreement and bylaws, in case of dissolution or winding up, debt will be distributed to the Members as calculated in the Funding Allocation Formula. In the last approved funding agreement the Town of Vulcan and Vulcan County each contributed 50% of the annual funding.
Page 3 of 6
Page 5 of 88 TOWN OF VULCAN REGULAR MEETING OF COUNCIL February 22, 2021
Motion No.: 2021.47
Moved by Georgia-Lee DeBolt
THAT Council approves a one time grant of $917.09 to the Vulcan and District Tourism Society for the purpose of dissolution, and that the funds be drawn from the One Time Grants to Organizations portion of the 2021 operation budget.
CARRIED UNANIMOUSLY.
7. Committee Reports The minutes and verbal presentations were presented for the various boards and committees in whom Town Council has an interest. 7.1 Vulcan Regional Response to Elder Abuse Council
7.2 Twin Valley Regional Water Commission
7.3 Municipal Planning Commission
7.4 Vulcan Golf and Country Club
Motion No.: 2021.48
Moved by Lorna Armstrong
THAT the minutes presented from the various boards and committees be received for information.
CARRIED UNANIMOUSLY.
8. Councillor Reports Council's verbal presentations on the various boards and committees in whom Town Council has an interest. 8.1 Councillor Taylor
Attended the Municipal Planning Commission meeting Attended the Vulcan Golf & Country Club meeting Attended the Police Funding Seminar Provided an activity update on all meetings
8.2 Councillor DeBolt
Attended the Policing seminar Attended the Vulcan Regional Elder Abuse Services Council meeting Attended the Regional Victims Services Society meeting
Page 4 of 6
Page 6 of 88 TOWN OF VULCAN REGULAR MEETING OF COUNCIL February 22, 2021
Provided an activity update on all meetings
8.3 Councillor Magnuson
Attended the Municipal Planning Commission meeting Attended the Police Funding Seminar Provided an activity update on all meetings
8.4 Councillor Thomas
Vulcan Library Board meeting was rescheduled Provided an update on all activities
8.5 Councillor Roddy
No scheduled meetings Provided an update on all activities
8.6 Councillor Armstrong
Attended the Police Funding Seminar Provided an activity update on all meetings
8.7 Mayor Grant
Attended the Doctor Attraction and Retention Committee meeting Attended the SAEWA media meeting with Rockyford Council Provided an activity update on all meetings
Motion No.: 2021.49
Moved by Lyle Magnuson
THAT the verbal reports presented by Council be received for information.
CARRIED UNANIMOUSLY.
9. Administrative Reports Management is to produce a report each month. 9.1 Action List
9.2 CAO Report
Motion No.: 2021.50
Moved by Paul Taylor
Page 5 of 6
Page 7 of 88 TOWN OF VULCAN REGULAR MEETING OF COUNCIL February 22, 2021
THAT the information provided by management be received for information.
CARRIED UNANIMOUSLY.
10. Closed Meeting - NIL
11. Adjournment 11.1 Motion to Adjourn
Motion No.: 2021.51
Moved by Michelle Roddy
THAT the meeting be adjourned at 7:47 p.m.
CARRIED UNANIMOUSLY.
CAO
Mayor
Page 6 of 6
Page 8 of 88
February 2021| By: Peter Casurella
Wind Energy is Safe.
The renewable energy boom is helping to sustain our communities with millions of dollars in lease payments, taxes, community investments, construction jobs, and long-term technician jobs. Push-back on wind-energy projects fueled by misinformation needs to be gently opposed with facts by community leaders.
Monthly Report For Mayors and Reeves
FebSouthGrow Regional Initiative P: 403-394-0615
Page 9 of 88 February 2021
“Everything is going to change” – Doug Griffiths.
Dear Mayors and Reeves,
Three years ago, many of you sat in a convention room and listened to former MLA Doug Griffiths talk about the rapid changes our communities were going to experience in the years to come. He warned that pace of change would be bewildering at times. Change is hard, we all know this, but it can also be an incredibly good thing when it brings new taxation, revenue, and jobs to our communities, allowing us to sustain the quality and way of life for our people.
I’m talking specifically here about renewable energy. The global energy industry is undergoing a rapid transition away from fossil fuel sources and into alternative energy forms such as wind, solar, geothermal, tidal, nuclear, and beyond. The very visible sign of this transition that is bringing change home to southern Alberta is the appearance of vast windfarms along the ridges of our counties and increasing numbers of solar fields covering marginal land.
It is wholly understandable that this very visible change would be accompanied by misunderstanding and fear. Change is hard and so we naturally resist it, and in the modern world you can find information online to affirm any pre-held belief. There is also a growing lack of trust and faith in expertise in the world fueled by the many sources of misinformation on the internet that makes it harder to quell anxiety over change by referencing experts.
SouthGrow has pulled hard since 2007 on the renewable energy file to market southern Alberta as a prime destination for this change because we do trust the experts and know that the wind and solar projects that are rapidly springing up are indeed safe, and the economic benefits that they bring to our region are an important opportunity for us to embrace in order to power the economic sustainability and growth of our region.
Please don’t hesitate to reach out to the SouthGrow office if you would like our representatives to talk to your council or your constituents about misinformation around wind and solar developments, or to clarify the economic benefits of such projects, that we have specifically profiled in the recent past.
Sincerely,
Peter Casurella Executive Director SouthGrow Regional Economic Development
Summary of Benefits for the proposed Buffalo Plains Wind Project near Lomond – February 2021
- Over $1 million in annual lease payments to local landowners - Approximately $7.5 million in annual local county property taxes - During 18-month construction period, Est 300 jobs. Regionally sourced materials and labour where possible. - 10 – 15 permanent positions created for site management and maintenance. - Community vibrancy fund to provide further local benefits ($600k over 30 years) - Green Option Program anticipated to contribute more than $1 million to landowners within 2 kms of the project over its lifespan.
1
Page 10 of 88 Headlines for February 2021
Strategic Collaborations
- Highway 3 Twinning Development Association: H3TDA has made amazing progress on their three-year strategic plan. Membership has doubled, the profile of the project is very elevated, and money has been allocated to the budget for Highway in the recent release for the next three years. We anticipate another announcement this spring.
- RINSA: The Regional Innovation Network of Southern Alberta continues to support innovation in the region. Notably, they are working hard on a Digital Mainstreet program with the rest of Alberta Innovates to support the creation of an online digital marketplace for the province. #shoplocal
- Southern Alberta Alternative Energy Association: Projects in renewables continue to come down the pipe relentlessly. There has been strong community push-back based on misinformation around wind-projects. The facts and value of this projects need to continually be championed by community leaders. SouthGrow is here to support.
- Southern Alberta Investment and Trade Initiative: With the test-run marketing project underway, we are working next on building the assets for a digital marketing campaign for the region. Proposal has been selected, partners are meeting this month to finalize budget and assign roles, discuss expectations, etc.
Sustainability: The Highway 4 EV bus application with the FCM is still moving forward. It has passed the first rounds of approval. The ZEVIP program from NRCAN is soon to be announced. The Nobleford/Barons pilot project has been stalled by the exit of a team member, but we hope it will be back on track this spring. The Coaldale facility is moving forward towards construction.
- Canada’s Premier Food Corridor: CPFC is being included in the SAITI marketing project mentioned above, and invites have also been extended to Claresholm and Vulcan County.
- Canada’s Western Gateway: This newly formed logistics and transportation cluster is now branded and working to set up their website.
Marketing & Communications
- It is a quiet period in this column as we engage in strategic planning. In the spring marketing will overlap with our collaborations above.
- Newsletters continue to go out.
- We are nearly complete a report on the Buffalo Plains Wind Project near Lomond to evaluate and report on the economic benefits of the project, and offer expert comment on things like impacts on property values. As a teaser, the outcomes from this project are extremely good and negative real-impacts are negligible.
- SouthGrow Board members also receive a daily Government Relations report published by AB Today. We have subscribed to this daily for over a year and it is extremely valuable.
Page 11 of 88 Economic Development & Innovation
- Broadband: With the UBF widely available, SouthGrow’s role in the next year is quickly clarifying. We have found a way to get super high-speed mesh networks set up for those urban communities that do not have fibre. Our role will be to help facilitate this in the year ahead. Special thanks to the Milk River Cable Club for their selfless assistance to the region on this file.
- Electric Vehicles: Our NRCAN application to administer part of the ZEVIP program has been submitted. Decisions will be forthcoming in March. Whether we are successful or not, SouthGrow will assist our communities in leveraging the program to get free or subsidized infrastructure.
- Import Replacement: I emphasize this project for the second month in a row because I believe in it strongly. We just need to find a way to fund it. MLA Neudorf from Lethbridge East has been very supportive and took this project to Minister Schweitzer for his consideration. It remains pending. Last spring, we tried to ‘sell’ a regional Import Replacement project to Alberta Labour. It didn’t fly, unfortunately, because of poor fit with the grant guidelines. We are trying again to get this project off the ground. The basic premise is to profile 200 of our largest regional businesses, determine their inputs and outputs, identify local or provincial replacements for inputs that they import, identify investment opportunities, and identify opportunities for entrepreneurs to supply something locally that isn’t yet being supplied. The intent is to solidly retain our industrial base in the face of the economic downturn and get them back to full capacity as soon as possible. We can then hand off the Investment leads developed to Invest Alberta and to other partners for additional impact producing projects. Here’s the Kicker: We can’t fund it by ourselves, and we need partners/funding. Suggestions or help are welcomed.
Administration
- We are successfully rolling in Picture Butte in our new office. Our deliverables to the Town are light and we are grateful to them for helping us lower our overhead and demonstrate fiscal responsibility.
- We have a newly update policy manual for the Board to review in March to ensure that our organization remains on the leading edge of best-practices and is also well-positioned to pursue international accreditation if we so decide.
- Contract renewal is coming up for our Executive Director at the end of March.
- Don’t forget to email [email protected] if you would like to get signed up for our economic development newsletter. This newsletter has been called ‘The Best Economic Development Newsletter in the West’ (mostly by us, but that doesn’t make it less true.) It comes packed with great resources for you and your people.
Economic Development | Government Relations All content copyright © 1999 - 2018 SouthGrow Regional Initiative. All rights reserved. Corporate Access Number: 5111053608
About SouthGrow Regional Initiate SouthGrow is an economic development alliance of twenty-six south central Alberta communities committed to working together to achieve prosperity for the region. Representing over 170,000 people, SouthGrow is committed to assisting communities, organizations, businesses, and people in the region to further their economic development goals and to maintain the high quality of life.
3
Page 12 of 88 CITY OF
OFFICE OF THE MAYOR
February 17”‘,2021
The Honourable Jason Kenney, Premier Province of Alberta Email: [email protected]
Dear Premier Kenney:
RE: Protection for the Rocky Mountains - Eastern Slopes and Watersheds
Surface Coal Mining in Southwest Alberta — Grassy Mountain Project
On behalf of Lethbridge City Council, I'd liketo express our appreciation for the recent decision by the Government of Alberta to re-instate the 1976 Coal Policy.
As was clearly expressed by the public response to news that surface mining projects were slated for development at the headwaters of the Oldman River in the Crowsnest Pass, the protection of our water resource and natural landscapes in southwest Alberta are of paramount importance to the City of Lethbridge and indeed all Albertans.
We request that the Government of Alberta take the following measures in regards to any current and allfuture coal mining projects on the eastern slopes:
1. Bring forward a comprehensive public consultation on any proposed changes to the 1976 policy; and
2. Complete a thorough and complete analysis of potential watershed impacts that will result from allocating water to mining operations that could impact the supply of water to existing and future downstream users;
a. Complete a thorough and complete analysis of potential water quality impacts from mining operations, including but not limited to, higher levels of selenium in the river systems; and
b. Complete a thorough and complete analysis of the effectiveness of selenium mitigation technologies; and
Pl1o11e:403—320-3823° Fax: 4033207575 ° E—Mail:mayo1'@lethbridge.ca
° City Hall, 910 — 4th Avenue South Lethbridge, Alberta, Canada T1] 0P6 Website: wvwv.letl1bridge.ca
Page 13 of 88 c. Commit to ongoing monitoring and testing for selenium levels in Alberta river systems. Establish selenium thresholds for water safety and procedures to cease mining operations when thresholds are exceeded; and
3. Lethbridge City Council also asks the Government of Alberta to review the Mine Financial Security Program to ensure that it is properly financed to ensure reclamation of any project that may go ahead, so Albertans don't end up with another abandoned well program and/orif the environmental issues are not dealt with in advance, that there is money to do proper clean-up; and
4. Lethbridge City Council request a full stop on any and all Water Allocation amendments, including those to the Oldman Basin Water Allocation Order, pending Public Consultation on a new Alberta Coal Policy and comprehensive review of the potential watershed impacts on the Oldman Basin; and
5. Lethbridge City Councilvoices support on the Stop Work Orders for all existing exploration.
Please find attached an excerpt from the Minutes ofthe City Council Meeting held on Tuesday, February 9"‘,2021 indicating a unanimous vote by City Council to reaffirm our position on this matter.
Yours truly, £4/2‘;
Chris Spearman, Mayor City of Lethbridge
Copies to: The Honourable Sonya Savage, Minister of Energy The Honourable Jason Nixon, Minister of the Environment and Parks The Honourable Jonathan Wilkinson, Federal Minister of the Environment and Climate Change Nathan Neudorf, MLALethbridge East Rachael Harder, MP, Lethbridge Lethbridge City Council Craig Dalton, City Manager
Page 14 of 88 Z'xceg¢zji’om Minutes City C'azmcz’[?4eetz’7y/zieéffuemfzy, j"e5rzz¢z7y 9, 2021
S.R. MiyashiroIB.A. Crowson: l downstream from the proposed mining site and gets its l WHEREAS Lethbridge is 1 and whereas these proposed projects have the E water from the Oldman River 34 potential of affecting the water in the entire Oldman Watershed; and J l WHEREAS Lethbridge’s and southern Alberta's economy and jobs may be impacted long-term ifwater quality issues affect the quality of our irrigationwater and the reputation of our agri-food processing hubs may be damaged for years; and
WHEREAS Lethbridge and surrounding communities obtain their drinking water from the Oldman River and do not have the ability, as other communities affected by selenium pollution do, of digging a new well or finding a new source of water; and
WHEREAS there is at present, little scientific information on how to address selenium at the water treatment level; and
WHEREAS there are growing concerns among other southern Alberta communities; ~
THEREFORE, BE IT RESOLVED THAT City Council support other communities in their efforts, and direct the Mayor to write a letter to Premier Kenney, including the Ministers of Environment and Energy, and the Federal Minister of Environment and Climate Change - the Honourable Johnathan Wilkinson, asking the Provincial Government to:
1. Thank the Government of Alberta for re-instating the 1976 Coal Policy; and 2. Bring fon/vard a comprehensive public consultation on proposed changes to the 1976 policy; and 3. Complete a thorough and complete analysis of potential watershed impacts that will result from allocating water to mining operations that could impact the supply of water to existing and future downstream users;
Page 15 of 88 a. Complete a thorough and complete analysis of potential water quality impacts from mining operations, including but not limited to, higher levels of selenium in the river systems; and b. Complete a thorough and complete analysis of the effectiveness of selenium mitigation technologies; and c. Commit to ongoing monitoring and testing for selenium levels in Alberta river systems. Establish selenium thresholds for water safety and procedures to cease mining operations when thresholds are exceeded; and
4. Ask the Government of Alberta to review the Mine Financial Security Program to ensure that it is properly financed to ensure reclamation of any project that may go ahead so Albertans don't end up with another abandoned well program and/or if the environmental issues are not dealt with in advance, that there is money to do proper clean- up; and
5. Request a full stop on any and all Watershed Water Allocation amendments, including those in the Oldman Watershed, pending Public Consultation on a new Alberta Coal Policy and comprehensive review of the potential watershed impacts on the Oldman Basin; and
6. Voice support on the Stop Work Orders for all existing exploration; and
- 7. Invite the MLA — Lethbridge East, Nathan Neudorf, MLA Lethbridge West, Shannon Phillips and the Member of Parliament for Lethbridge, Rachael Harder to a conversation with Council on these matters, and to forward a copy of the letter to them.
In Favour: C.A. Spearman, S.R. Miyashiro, B.E. Hyggen, A.M. Campbell, J.H. Carlson, J.A. Coffman, B.A.Crowson, J.P. Mauro, R.K. Parker
------CARRIED
Page 16 of 88 ALBERTA MUNICIPAL AFFAIRS Office o.fihe tllinisier Dep111y Governme111 I louse Leader MU, Calga1J1-l/ays
Dear Chief Elected Officials:
I am writing to provide you with more information about Budget 2021, which my colleague, the Honourable Travis Toews, has tabled in the legislature. I would specifically like to provide you with details on the items in Municipal Affairs' Budget 2021 that affect municipalities the most.
To begin with, I am pleased to tell you that Municipal Affairs is investing more than $1.7 billion overall to build stronger communities. Those funds will deliver important programs and services and will support effective governance and preserve public safety. I must also acknowledge that, as a result of several factors, including falling revenues and the ongoing costs of the COVID-19 pandemic, we need to reduce government spending in Alberta. Our goal is to do this while also continuing to provide significant infrastructure funding in the near term to support our economic recovery and help municipalities adjust to new levels of funding in future years.
Over the next three years, from 2021-24, as we all strive to live within our means, municipalities will receive about 25 per cent less in capital funding than they did in 2020- 21. In real terms, that means Municipal Sustainability Initiative (MSI) capital funding will average $722 million a year over that time. To support continued economic recovery and stimulus efforts, more of that funding will be made available up front, and less in subsequent years.
To help you adjust to a reduced average funding level, $1.196 billion in MSI capital funding will be made available to municipalities and Metis Settlements in 2021, and $485 million in each of the next two years. Additionally, municipalities and Metis Settlements will continue to receive the full $30 million under the operating component of the MSI.
As you are aware, MSI was scheduled to conclude in 2021-22 and be replaced by legislated funding provided under the Local Government Fiscal Framework in subsequent years. Given the current circumstances and economic uncertainty, we are extending MSI for two years to stabilize provincial revenues before launching the Local Government Fiscal Framework in 2024-25. The baseline funding level for that first year of the LGFF will remain at $722 million. We thank municipalities for understanding that this change was necessary to respond to the serious challenges we are all facing. The estimated 2021 MSI allocations are available on the program website. . . ./2
132 Legislature Building. 10800- 97 Avenue. Edmonton. Alberta T5K 2B6 Canada Telephone 780--127-37-14 f'ax 780-422-9550 Classification: Protected A
Page 17 of 88 -2-
I am also pleased to advise you that Alberta expects to receive $255 million in federal funding under the Gas Tax Fund (GTF). The estimated 2020 GTF allocations are available on the program website. Links to the program websites with the MSI and GTF allocations are provided in the transmittal e-mail accompanying this letter.
MSI and GTF program funding is subject to the Legislative Assembly's approval of Budget 2021. Individual allocations and 2021 funding are subject to ministerial authorization under the respective program guidelines. Federal GTF funding is also subject to confirmation by the Government of Canada. You should expect to receive letters confirming MSI and GTF funding commitments in April.
To help municipalities respond to the requirements of the Alberta Senate Election Act and Referendum Act, our government is making $10 million available to support costs associated with operating Senate nominee elections and referendums in conjunction with local elections. This funding will be available under the Alberta Community Partnership program, increasing the total program budget to $25.4 million.
I am happy to say that funding to support local public library boards will remain stable, helping those groups provide a vital resource to residents through this especially trying time. I am also pleased to report that, due to some great work from our staff at the Surface Rights Board to reduce the backlog of landowner claims, we will be able to save $600,000 in our yearly operating expenses.
This has not been, by any means, an easy time for Albertans. We understand the challenges that communities will continue to face in the months and years ahead. We remain committed to providing sustainable levels of capital funding to support critical local infrastructure, promote economic development, and enable local governments to continue to deliver the programs and services that Albertans depend on.
As Albertans, we are no strangers to adversity. We have overcome challenges in the past and we will continue to do so. I look forward to working with all of you to ensure that Alberta overcomes today's challenges and shares in a bright and prosperous future together.
Sincerely,
Ric Mciver Minister
Classification: Protected A
Page 18 of 88 qém?wonm no C z._.< m2.<<_:m o_uuo_.E:_Q
_umcEm_. >Em:m m:m6 Umm?xmm:_m8: mm" < >. Em 0952 o9:§_ _smm::m2 mmcamé mm.mom;< < E E_:o.u_m< _<_m: 488 . am mama< >_wm:m.m::m_ ooaacsammma Em 3::_o€m_ .mwEm» 92: manm_.mmxumo?mm8 mmwm_<3mE.mE Em _i_‘mm.:.:o.E_.m o__ _3no:m3 zmommmmé *2 Em mammmw395.2 8 wcoomma.>mmum_Em1: Ea mcnommm Em am:mmmmmmamz.mamoo__mm:o:2 3c:_o__om_?xmme:o_cmEmu_.o _<_m:.Em« oo33:::_mm 1 m_<_> _<_m3cm~ Oo33::=_mm . >C_<_> 88¢ . :5 m:mm~< March 1, 2021 Honourable Kaycee Madu Minister of Justice and Solicitor General 424 Legislature Building 10800 – 97 Avenue Edmonton, AB T5K 2B6 Dear Minister, Re: President’s Summit on Policing On behalf of the Council of the Municipality of Crowsnest Pass, I am writing concerning the recent President’s Summit on Policing. Our Council does not support The Province of Alberta’s initiative to replace the RCMP with an Alberta Provincial Police force. We do not understand why the Province would forge ahead with this process when the Fair Deal Panel survey results clearly showed that 65% of respondents did not support this idea. These are tangible results from a provincial survey which need to be recognized by the Province as a negative response, and a clear indicator by the people of this Province that the majority is not in favor of a Provincial Police Force. The staggering costs to implement an initiative of this nature, should be enough of a deterrent to even consider proceeding. Municipalities across this Province are struggling to determine how they will absorb the costs for the existing Police Funding Model and should not be expected to consider facing additional expenses for an initiative that is unwanted and appears to have no ceiling where potential costs are concerned. P.O. BOX 600 CROWSNEST PASS, ALBERTA TOK OEO p 403 562-8833 f 403-563-5474 crowsnestpass.com Page 21 of 88 Finally, we would like to reiterate that the Municipality of Crowsnest Pass is pleased with the level of service provided through our local RCMP. We cannot presume to speak for other communities in Alberta, however we find that the unique circumstances due to our location has fostered highly collaborative relationships between the detachments serving southeastern British Columbia and those serving our neighboring communities in southwestern Alberta. We cannot foresee that the dollars invested would result in an increased level of policing over and above the service we receive now. We respectfully request that you reconsider replacing the RCMP with an Alberta Provincial Police Force and consider working with the RCMP to improve the service where required. Sincerely, Mayor Blair Painter Municipality of Crowsnest Pass 403-563-0700 [email protected] cc: RMA Membership AUMA Membership P.O. BOX 600 CROWSNEST PASS, ALBERTA TOK OEO p 403 562-8833 f 403-563-5474 crowsnestpass.com Page 22 of 88 Town of Vauxhall March4 2021 Honourable Kaycee Madu Minister of Justice and Solicitor General 424 Legislature Building 10800 97 Avenue Edmonton, ABTSK2B6 Dear Minster, Re: President's Summit on Policing Presidents On behalf of the Council of the Town of Vauxhall, I am writing concerning the recent Summit on Policing. Our Councilhas concerns and does not support the Province of Alberta's initiative to replace the RCMP with an Alberta ProvincialPolice Force. There are tangible results from the provincial survey which should be recognized by the not Province as a negative response, and a clear indicator to this Province that the majority are in favor of the ProvincialPolice Force. not proceed. The staggering costs should be enough of a deterrent to stop the consideration to Municipalities across the Province are having to plan and determine how they cover the costs for for the existing Police Funding Model and now are expected to consider additionalexpenses this unwanted initiative. The Town of Vauxhallwould like to express that we are very pleased with the level of service provided from our local RCMP, we have a highly collaborative relationship with our local detachment. We do not foresee that the money invested in this Alberta ProvincialPolice Force we would result in an increased level of policing in our area and the outstanding service that receive now. 223 - 5th Street N.. Box 509, Vauxhall. Alberta TOK 2K0 Phone 403-654—2l74 Fax 4034754-4] l0 www.mwn.vauxl1all.zib.ca Page 23 of 88 We respectfully request that you reconsider replacing the RCMPwith an Alberta Provincial PoliceForce and work with the RCMPand provide more support for them and therefore for Vauxhalland area as well. Mayor Margaret Plumtree Town of Vauxhall 403.654.2174 mayor@tz)\Ivi/?xhall.ab.ca cc: AUMAMembership RMAMembership MLAJosephSchow MP Martin Shields Mayors & Reeves SE & SW Page 24 of 88 965 e33 33°38 38 so Ea ><2=_mM2. 3.3 :53 § mama g. :59 28.. >Jin 9:3? >__.m:m 3383... >623 >528 35.3 9335.2. 33$ :3: s:2E.2=.uu.S 22.8 2 m2.__om=o=m m_:2_2_$ mos._u_.o_.m£ _~m=¢< $..82=..m RS» >E.:ew:c=m~$~...->2: 8:. ~$B->2.~ HwoZca?m GEES Oogwmmwos A>COV.Ea Emowosma?E238 Bmi?oa.<3: cmoosmaoasm 28 @028 ES: mm <<1:6= ,.:__.a.:sa E.» 95 Evan: Ne.QB. Wasmémgo msowmwm 125 noioa Ema20:5 3 _oom.8m 23:: $233 mmmamms5 ._;o<<:mEw5. Wmsmomm“saw» om :5 moc?wKwanzaa.m3:oxmBm8€3.: w:oB9Bm mo?réaw? 239o 893 8» <58? .25 mccm?mos< >...:.§_»_ m=_.S.Bu=o= 35.: :5 »E._§..§.,.. :5 m?usomnosmmammam§8§& moocn??mmumcacao? m Wosoéwio msonmwmv?o?m95% En. Wacaoom0336 25:9 %:-§o-q§ mam? Rcmoom.Q.:B@@8m-m3Eu.85 Page 25 of 88 3183:: ::.o..=::8= momB08 E0530: mco? 32 V5: Bmw$0030 E ?aw >CO Bum Bmwmmmmanic: 2555 93:3 somoooa Eooomm: so 238: m:cBwmm8:mman 3038. méaamaa Bcm? §o_=% <05 53¢. 3&0? E83 5:382. Ham»::3 _oom.aoPmomoawmosom V55 53 E 8530: 8 So Eouommmmo Hmmcamon $325 M9MOB. >:.o:mC338 OoBBmmm8: Page 26 of 88 Gwmmg I maeaamc_m~ _u8w§ uosams. - ma» :3 saw 9...... 3.. , H _..xr..a....aa.uxwm.z.::I.u.%n_a ~P&_:2mn.!zv2u.3S m=8_.u_._$mos._u_.o_.oc. ea m=$:ima8.8m m§m§_8 ‘ Page 27 of 88 Page 28 of 88 PO. moxHmo ._.m_.m_u_._O2mnH.Aow-Amm-mNAH ._.o<<: ow<58: 83 Nam?mm?mocE <58: >_8m28 ._.o_.Nwo :9 36 P888 _~m2m8:o: > «mm::m:» Um8«<58: 492: no::n__ 8:8 n>O _u8E. O: _um8E82 Ho.Now?9.32 noc:n._ :88 Em o::o:c::< .8 «m<_m<< 8:8 8:89.88 Em U33 xmQm8:o: >m«mm3m:~<<:_n: < _uoo_Oumq8::m m::8_:m” <58: no::.2 <<___u3<_8m 888.88 8:::8__< o >838 o:m8::m _"::8_:m" <58: 93.2 <<=_u3<_8m 888.88 8::c8__< o nmmmH2 ~ Page 29 of 88 nmu:m_mmmm_. <_58: 9.52 ?mnomammmEm: 2% E:5:m H _mmmEm: 2:3 :3 :mm:no:.Q__uSmQ _: Em ummr_._o< m_:nm«m_<\ \‘ $8: mn::mEm« xmm ummm~3 N Page 30 of 88 ADMINISTRATIVE REPORT TO: Council DATE: March 8, 2021 SUBJECT: Installation of Art at Tourism Centre DESCRIPTION: Installation of Art at Tourism Centre PURPOSE: Installing a sign at the tourism center on the north side lawn SUMMARY: “Vulcan” built in metal at the tourist center. Letters are 36 inches to 24 inches high in Star Trek Generation 1 font. Same as the Town of Vulcan logo with a Delta shield but in 3D. After talking to the builder he will make the letters out of thick steel, and powder coated that will withstand visitors use. Height: Shield 36” “V” 30” “ulcan” 24 “ set on a cement base with lights that cast light on the letters at night. FINANCIAL IMPLICATIONS: Cost estimated at $3700 from the Tourism Operation budget GENERAL IMPLICATIONS: This project will be 1. To enhance the Vulcan Star Trek Brand 2. A place for tourist to gather. 3. Provide an addition site for theme branding 4. Photo opportunity 5. It will encourage people to get out of their cars and stop at the tourist center. 6. Provide opportunity for local metal artist to show off work 7. Encourage visitors to stop if they are pulling in to get gas or food at all hours 8. Show that even though we have reduced the hours at the tourist center, tourism is still alive and moving forward in the Town of Vulcan Page 31 of 88 After contacting 3 local welders Prairie Rose Welding & Mechanical from Champion has the machinery needed to do the work. The Tourism Committee in 2020 had decided to go ahead with this project to enhance the visibility of tourism in the town. I have shared this project with the development officer and have obtained the necessary permit for the placement of this project. I have also shared this project with Public Works and he sees no problem with this project with the needed electrical being obtained by through the existing sign on the lawn. Public works will install the letters on a cement base with lights so it will not interfere with mowing. The letters will be powder coated so it will be weather resistant. CONCLUSION: Community Services Manager would like Council's support on this Tourism project. RECOMMENDATION: THAT Council approves the installation of the proposed art installation/signage at the Vulcan Tourism and Trek Centre as presented. Respectfully Submitted by: Bonnie Ellis Approved for submission to REGULAR MEETING OF COUNCIL Page 32 of 88 Page 33 of 88 Vulcan would be similar to the Cancun sign Page 34 of 88 Ev . .3<.r\/.>.3F~uJ). ::|. .D.|)DJ \aD.)\.>)3>I3.)3DIlD .I>J3D3)37|r TO: Town Council DATE: March 8, 2021 SUBJECT: Pool Borrowing DESCRIPTION: Pool Borrowing SUMMARY: On January 13, 2020 Council approved borrowing bylaw 1487-19 for the purpose of constructing the new swimming pool. With construction now nearing completion Council may wish to discuss the borrowing options in order to direct administration on how to proceed. ANALYSIS: The Town could move forward with Alberta Government Capital Financing. This is the option that has been most commonly utilized by the Town in the past. We already have an existing Master Loan Agreement, as well as other loans for previous projects. Loans through the Alberta Government are only issued quarterly and have deadlines for applications 45 days prior to issue. These loans also have fixed interest rates for the full term of the loan. The current interest rate on a 25 year term is 2.52% Council may wish to have Administration engage our local financial institutions in Vulcan, to request proposals for borrowing in order to compare rates and repayment terms. These types of loans generally have fixed interest rates for shorter terms with scheduled renewals. The current prime interest rate is 2.45%. A final option that Council may want to discuss is approaching the Vulcan County for an interest free loan. Vulcan County has previously provided loans of this type to other municipalities and organizations. Their current financial position may or may not allow for this option to be mutually beneficial to for both municipalities. To date the County has not officially approved any financial contribution to the construction of the new pool. Through providing an interest free loan the County would be making a significant contribution to the overall debt repayment costs for the pool. This benefits both municipalities through lowering the costs of providing this recreational service to our taxpayers. CONCLUSION: That Council is asked to provide administration with direction on borrowing options for the swimming pool. Page 37 of 88 RECOMMENDATION: Respectfully Submitted by: Kim Fath Approved for submission to REGULAR MEETING OF COUNCIL Page 38 of 88 ADMINISTRATIVE REPORT TO: Council DATE: February 8, 2021 SUBJECT: Commercial Development Incentive Application PL-12.21.01 DESCRIPTION: Commercial Development Incentive Application PL-12.21.01 PURPOSE: Council review and consideration of Commercial Development Incentive Application PL- 12.21.01. SUMMARY: The Development Officer has received and reviewed Commercial Development Incentive Application PL-12.21.01 in regards to the following property. Tax Roll #088700 Civic Address: 132 Jamison Rd Legal: Lot 2 Blk 72 Plan 8610505 Applicant is applying for Option #1Business Renovation Incentive as per Policy PL-12 Commercial Development Incentive & Business Policy which provides for the following tax exemption for a new business: First Year: 50% municipal tax exemption Second Year: 75% municipal tax exemption Third Year: 100% municipal tax exemption *Tax exemption does not include school or lodge tax RECOMMENDATION: THAT Council approves the commercial development incentive application as presented, AND directs Administration to include Tax Roll #088700 on the tax forgiveness list, to be presented for council consideration following final approval of the 2021 Mill Rate Bylaw. Page 39 of 88 Respectfully Submitted by: Nancy Neufeld Approved for submission to REGULAR MEETING OF COUNCIL ______Kim Fath, Chief Administrative Officer Page 40 of 88 . .. VL. -\9--U-OI We;-,9‘-:1S-miiclai ?\VulE”é”n.‘, PolicyPL-12 Schedule ”A" ALBERYA TOWN OF VULCAN COMMERCIAL DEVELOPMENT INCENTIVEAPPLICATION Applicant Information Applicant Name: (‘wk Hu\BW\Q kw‘ %usiness Name: EC(\\A)(\ l - a may, Phone: Business Address: E-mail: Jax RollNumber: 0 5 70 0 Option Required Date of issue or Confirmation Notes Option Number Information completion New Business Construction Development 'B..;.\o.\n,'i?¢mv< Fmdt Smut-n5to bc - > / Permit Issued 903%‘ N°d‘*'--3° " _V New Business in an Existing Possession Building Date Business Expansion Construction Completion Business Renovation Construction Completion New Business Establishedin Business a Rental/LeaseSpace Licence Issued Detailed Description For Expansion or Renovation ' " :.uv~-_§tru.r-—*\"‘ C,;g\3 Sta re-3:» (L Ne-ca AdditionalConditions Tma? =9 ‘Cuxcam ‘b\.\=;invsa LtC«lJr*(—l—- By signing this loirn, you conliim that you have read and understand the terms and conditions establishedwithin Policy LP-12. Qv?f‘ Tau~“l/9\“UKQ/ii“in H9! Harui’\"t\3\__ Applicant Signature Data Development Officer Signature Date Po|icyi4I’L-12 Page5|5 Page 41 of 88 TOWN OF VULCAN Policy Manual POLICY NUMBER TITLE OF POLICY PL-12 Commercial Development Incentive & Business Resource Policy Approval D/M/Y Resolution # Adopted 25/08/2014 14.280 From: PL-12-2 To: PL-12 Amended 26/06/2017 17.252 STATEMENT: The Town of Vulcan requires a policy to formalize a process for the administration of the Commercial Development Incentive program and to provide new businesses with the required information necessary to encourage success. 1. Purpose 1.1 To stimulate commercial expansion and new commercial development within the Town of Vulcan. 1.2 Increase the long term commercial assessment within the Town of Vulcan. 1.3 Job creation. 2. Definitions For the purpose of this policy: "Commercial" shall mean a property located within an area that is currently zoned or is about to be zoned as C1 – Retail Commercial, C2 - Highway Commercial, I1 – Industrial, or AP - Airport. "Improvements" shall mean any building or structure that is assessable for the purposes of property taxation. 3. New Business Welcome Package 3.1 Administration will create and maintain a New Business Welcome Package containing information about the Town of Vulcan and the resources available throughout our community. The Town will strive to keep the information provided in this document as current as possible. 3.2 All new businesses requiring a Town of Vulcan business licence will be provided an electronic copy of the most current New Business Welcome Package from the Development Officer upon receiving a business license application. 3.3 Administration will ensure that the most current New Business Welcome Package is published and available for download on the Town of Vulcan website. P o l i c y # PL- 12 P a g e 1 | 5 Page 42 of 88 TOWN OF VULCAN Policy Manual 4. Commercial Development Incentives Each commercial property may only qualify for one of the following incentives: 4.1 New Business Construction (Option #1) The Town will provide a three year tax incentive for new business construction. The incentive offered is as follows: First Year: 50% municipal tax exemption Second Year: 75% municipal tax exemption Third Year: 100% municipal tax exemption The first year is the year in which construction of the new business is commenced. The business owner must own the land being developed. Tax exemption does not include school or lodge tax, which must be collected. 4.2. New Business Established in an Existing Building (Option #2) The Town will provide a three year tax incentive for the new business owner. The incentive offered is as follows: First Year: 25% municipal tax exemption Second Year: 25% municipal tax exemption Third Year: 50% municipal tax exemption The business owner must own the land being developed. Tax exemption does not include school or lodge tax, which must be collected. 4.3 Business Expansion Incentive (Option #3) The Town will provide a three year tax incentive for new construction, approved by the Town, of an existing business which increases the physical space of the commercial improvements, provided that the increase in gross assessment is greater than $25,000.00. The incentive includes addition to an existing commercial building or the replacement of an existing commercial building, where the business in the building will remain the same. The incentive offered is as follows: First to Third Year Inclusive: 25% municipal tax exemption The first year is the year following completion of construction. The business owner must own the land being developed. Tax exemption does not include school or lodge tax, which must be collected. P o l i c y # PL- 12 P a g e 2 | 5 Page 43 of 88 TOWN OF VULCAN Policy Manual 4.4 Business Renovation Incentive (Option #4) Any owner of commercial property may apply for a business renovation incentive. The Town will provide a rebate to a business completing a minimum of $5,000.00 in renovations of their commercial improvements. The rebate will be based on the cost of the renovations calculated at a rate of 10% of the costs to a maximum rebate of $1,000.00. A written explanation and pictures of the renovations must be submitted with copies of paid invoices as application for the renovation rebate. The rebate will be applied against the municipal tax levy in the year following the completion of the renovations. If the application of the rebate results in a credit on the property tax account, the credit will remain on the tax account of the property and is non-refundable. A business may apply for a business renovation incentive once every five years. 4.5 New Business Established in a Rental/Leased Space (Option #5) The Town will provide a $500 grant to a new business that is established in a rental/leased space. The grant may only be received once and must be put toward business expenses (e.g. rent, inventory, advertising etc.) Only businesses located in commercial areas (C1, C2, I1, or AP) are eligible for this grant. 5. Conditions of Commercial Development Incentives 5.1 Commercial development incentives granted shall be conditional to that business being in active operation. 5.2 If at any time the taxes, utilities, or business licence fees are in arrears on the affected property, all incentives will be withdrawn and full taxes become payable for the property. 5.3 Each application for a tax concession or grant will be considered by Council, and may be rejected. Council’s decision shall be considered final. Council reserves the right to approve each incentive package individually and customize conditions to any specific project. 5.4 Each commercial property receiving an incentive is required to submit an annual report to the Development Officer confirming that the terms of the incentive are being met. 5.5 Concession applications must be received within one year from the date of title transfer or issuing of the development permit, for incentive option #1 or #2. 5.6 Concession applications must be received within six months following completion of construction for incentive option #3 or #4. 5.7 Grant applications must be received within in six months of the businesses opening for incentive option #5. P o l i c y # PL- 12 P a g e 3 | 5 Page 44 of 88 TOWN OF VULCAN Policy Manual 5.8 Applications for tax concessions or grants shall originate with the property owner, and shall be sent to the Town, in writing. Only one application shall be considered in a calendar year (January 1 - December 31). 5.9 Applications for tax concessions or grants must be made using the form provided as Schedule “A” of this policy 5.10 Local Improvement Frontage tax is not eligible for any concession whatsoever. 5.11 Each grant or tax concession granted will be in the form of a resolution of Council. The tax exemptions for Option 1, 2 and 3 are defined as per the Municipal Government Act RSA 2000 Chapter M-26 Section 347 (1) (b) 5.12 No tax concessions will be granted where an existing business is moved from one location to another within the Town unless the total business area increases; in which case, incentive option #3 may apply. - END OF POLICY- P o l i c y # PL- 12 P a g e 4 | 5 Page 45 of 88 Policy PL-12 Schedule “A” TOWN OF VULCAN COMMERCIAL DEVELOPMENT INCENTIVE APPLICATION Applicant Information Applicant Name: Business Name: Phone: Business Address: E-mail: Tax Roll Number: Pick 1 Option Required Date of issue or Confirmation Notes Option Number Information completion New Business Construction Development Permit Issued New Business in an Existing Possession Building Date Business Expansion Construction Completion Business Renovation Construction Completion New Business Established in Business a Rental/Lease Space Licence Issued Detailed Description For Expansion or Renovation Additional Conditions By signing this form, you confirm that you have read and understand the terms and conditions established within Policy LP-12. Applicant Signature Date Development Officer Signature Date P o l i c y # PL- 12 P a g e 5 | 5 Page 46 of 88 ADMINISTRATIVE REPORT TO: Town Council DATE: March 8, 2021 SUBJECT: 1st Avenue South Road Maintenance Agreement DESCRIPTION: 1st Avenue South Road Maintenance Agreement SUMMARY: On October 16, 2009 The Town of Vulcan and Vulcan County entered into an agreement passing maintenance responsibilities for a designated section of 1st Avenue South from the Vulcan County to the Town of Vulcan. This agreement was put in place to accommodate infrastructure and access requirements for future development of Prairie Vista Estates. ANALYSIS: At the Intermunicipal Collaboration Framework (ICF) meeting held with the Vulcan County on January 24, 2021 several agreements were reviewed and discussed for inclusion in the ICF documents. The Road Maintenance Agreement for 1st Ave South was discussed at length and was agreed that it would be taken back to each Council for discussion. As the plans for development in this area have shifted in the last few years this agreement may no longer be required. The County is currently in the process of developing an area structure plan for a proposed industrial subdivision on the property adjacent to this section of road, and the Town has not seen an immediate need to move forward with residential development of Prairie Vista Estates. Future development and transportation system planning in the urban fringe have now been addressed in the recently adopted Inter-Municipal Development Plan. It was agreed by the ICF Committee that due to the proposed industrial subdivision that it may be in the best interest of the County to terminate the agreement and return to providing maintenance for this section of 1st Avenue South. Attached is a copy of the agreement for Council review. RECOMMENDATION: THAT Council directs administration to provide Vulcan County written notice of the Town of Vulcan's intent to terminate the Road Maintenance Agreement dated October 16, 2009 as per subsection 1.2 of the agreement. Page 47 of 88 Respectfully Submitted by: Kim Fath Approved for submission to REGULAR MEETING OF COUNCIL Page 48 of 88 THIS AGREEMENT made this "Caday of ( :1 ,20o9. BETWEEN: THE TOWN OF VULCAN a municipality incorporated under the Laws of the Province of Alberta (the “Town”) OF THE FIRST PART and VULCAN COUNTY a municipality incorporated under the Laws of the Province of Alberta (the “County”) OF THE SECOND PART ROAD MAINTENANCE AGREEMENT WHEREAS the County currently has the direction, control and management of that portion of 1st Avenue South, which portion of road is more particularly described in Schedule “A” (the “Road”), pursuant to Section 18 of the Municipal Government Act R.S.A. 2000, Chapter M-26 (the “MGA”); AND WHEREAS the majority of users of the Road are Town residents; AND WHEREAS the Town Council deems it practical to assume the direction, control and management ofthe Road pursuant to Section 18 ofthe MGA for the bene?t ofits residents; AND WHEREAS the County Council deems it bene?cial to the County for the Town to assume the direction, control and management of the Road; NOW THEREFORE in consideration of the mutual covenants and promises contained in this Agreement, the receipt and sufficiency of which is hereby acknowledged, the Town and the County agree as follows: 1. Term 1.] The term of this Agreement shall commence on the /éf/day of /1/9V‘9i0z/"Ii, 2009. Page 49 of 88 .2. 1.2 Either party may terminate this Agreement upon giving the other party not less than 6 months prior written notice. Town’s Covenants 2.1 The Town agrees that it shall, at its sole cost and expense: 3) assume the full direction, control and management of the Road, inclusive of drainage, culverts, reconstruction, and weed control relating to the Road, as described in Schedule “A” attached hereto as per Section 18 of the Municipal Government Act, R.S.A. 2000, Chapter M-26; b) comply with all federal, provincial and Town laws and regulations respecting the direction, control, management, construction, inspection, and maintenance of the Road, including drainage, culverts, reconstruction, weed control relating to the Road, as outlined in Schedule “A", including but not limited to the statutory obligations imposed by Part 13, Division I of the Municipal Government Act, R.S.A. 2000, Chapter M-26 as that Part pertains to construction, inspection and maintenance of roads and the statutory obligations imposed by the Weed Control Act, R.S.A. 2000 Chapter W-5; direct, control, manage, construct, inspect and maintain the Road in accordance with the Town’s applicable road maintenance policies. d) indemnify and save harmless the County, its directors, elected of?cials, officers, employees, contractors, volunteers and agents from and against all liabilities, losses, costs, damages, legal fees (on a solicitor and his own client full indemnity basis), disbursements, ?nes, penalties, expenses, all manner of actions, causes of action, claims, demands and proceedings, all of whatever nature and kind the County may sustain, pay or incur or which may be brought or made against all or any of them, and whether or not incurred in connection with any action or other proceedings or claims or demands made by third parties, with respect to any occurrence, event, incident or matter caused by, and/or arising as a direct or indirect result of the terms of this Agreement including, but not limited to: i) the misconduct, negligent action or negligent failure to act, as the case may be, of the Town and/or any of those persons for whom the Town is responsible at law (including, without limitation, any of its employees or subcontractors) in connection with the performance of the Town’s obligations hereunder, or Page 50 of 88 .3. ii) any damages to third parties caused by, resulting at any time from, arising out of or in consequence of the misconduct, negligent action or negligent failure to act of the Town and/or any of those persons for whom the Town is responsible at law (including, without limitation, any of its employees or subcontractors) in connection with the performance of the Town’s obligations hereunder. e) not bring any claim, action, suit, proceeding or demand against the County, its elected officials, officers, agents and employees with respect to the direction, control, management, construction, inspection or maintenance of the Road by the Town pursuant to this Agreement. 2.2 The Town shall be responsible for all Road upgrades, including the acquisition of right of ways, as warranted by accumulative traf?c demands from the County and the Town. 2.3 The Town shall consult with the County regarding the planning and design of any upgrades to the Road. 2.4 The County has the right to determine load limits for the Road pursuant to the Traffic Safety Act, R.S.A. 2000 Chapter T-6. 2.5 The Town shall be responsible for receiving, considering and issuing all approvals relating to new approaches and below grade crossings on the Road. County’s Covenants 3.1 The County shall cede the direction, control, management, construction, inspection and maintenance to the Town of the Road, including drainage, culverts, reconstruction, and weed control relating to the Road. 3.2 The County shall work with and support the Town in any discussions with Alberta Transportation regarding the construction, planning, designing or upgrading of the Road during the term of this Agreement. 3.3 The County shall consent to all traffic control and speed limit signs proposed by the Town. 3.4 In the event that the Town determines that the Road needs to be widened during the tenn of this Agreement, the County shall provide 5 meters of right of way located adjacent to County lands, as identi?ed in Schedule “A”, at no cost to the Town. Page 51 of 88 Insurance 4.1 The Town shall, at its sole cost, obtain and maintain in force during the Term third party liability insurance relative to the Road with limits of not less than Five Million ($5,000,000.00) Dollars for accidental injury or death to one or more persons or damage to or destruction of property as a result of any one (1) accident 01‘ OCCIIITCTICC. 4.2 All insurance required to be maintained by the Town shall be on terms and conditions and with insurers reasonably acceptable to the County and shall provide that the insurer shall provide thirty (30) days prior written notice to the County of any cancellation or alteration of policy terms. 4.3 The insurance policy shall name the County as an additional insured for the purposes of any claims arising out ofthe Road. 4.4 Upon request by the County, the Town shall provide the County with certificates or certi?ed copies of the policies signed by the insurers of insurance as required under the terms of this Agreement. Notice 5.] Any notice required or permitted to be given under this Agreement may be effectively given under letter addressed to: Vulcan County 102 Centre Street Vulcan, Alberta TOL 2B0 Attention: Town of Vulcan 321 — 2“ Street South Vulcan, Alberta TOL 2B0 Attention: Provided that in the event that a notice is served by mail at a time where there is an interruption of mail service affecting the delivery of such mail, then such nouce Page 52 of 88 .5. shall not be deemed to have been served until one (1) week after the date that normal mail service is restored. General Provisions 6.1 This Agreement shall not be assignable from any party to any other person, firm or corporation without the prior written consent of the other party, which consent will not be unreasonably withheld. 6.2 This Agreement shall ensure to the benefit of and be binding upon the parties hereto and their respective successors and permitted assigns. 6.3 This Agreement shall be governed and construed in accordance with the laws of the Province of Alberta. 6.4 No consent or waiver, express or implied, by either party to or of any breach or default by the other party in the performance of the other party of its obligations hereunder shall be deemed or construed to be a consent or waiver to or of any other breach or default in the performance of obligations hereunder by such party. Failure on the part of either party to complain of any act or failure to act of the other party or to declare the other party in default, irrespective of how long such failure continues, shall not constitute a waiver by such party of its rights hereunder. 6.5 If any term, covenant or condition of this Agreement or the application thereof to any party or circumstance shall be invalid or unenforceable to any extent, the remainder of the Agreement or application of such term, covenant, or condition to a party or circumstance other than those to which it is held invalid or unenforceable shall not be affected thereby and each remaining term, covenant or condition of this Agreement shall remain valid and enforceable. 6.6 There are no conditions to this Agreement, either subsequent nor precedent, except as set forth herein. This Agreement constitutes the entire Agreement between the parties. 6.7 This Agreement may be altered or amended from time to time by the mutual consent of both parties. A record of any such amendment shall be in writing and a copy thereof shall bear the signatures of the parties and shall be attached to and form part of this Agreement. 6.8 The parties covenant and agree to do such things and execute such further documents, agreements and assurances as may be necessary or advisable from time to time to carry out the terms and conditions of this Agreement in accordance with their true intent. Page 53 of 88 .5. 6.9 The parties acknowledge and agree that the provisions of this Agreement which, by their context, are meant to survive the termination or expiry of the Term shall survive the termination or expiry of the Term and shall not be merged therein. Execution 7.1 In witness whereof the parties hereto have executed this Agreement by their respective duly authorized of?cers in that behalf, and af?x the relevant corporate seal, as of the date and year first above written. TOWN OF VU . Per: V, Le ‘: Pet:i_ /' c/s VULCAN C6UNTY ~ Per: ? / Per: c/s Page 54 of 88 -1 SCHEDULE“A” ROAD Page 55 of 88 M r 5 W W WW W. .m .w MM WW,WM w:y,wmm.MwWm mwmmm”~.m~ wwmmmugwnm M mywaa » uwmmg. m aw:/?? u .u Mu~aamm M M Wmmmmmwlwwmww11m Page 56 of 88 VULCAN COUNTY « aecnveaW 2 29 P 0. BOX 180 TELEPHONE‘ 403-485»224I VULCAN, ALBERTA TOLL FREE: 1-877-485-2299 ‘L 280 FAX: 403-485-2920 October 21, 2009 Alcide Cloutier Town of Vulcan 321 2 Street S Vulcan AB TOL 2B0 Dear Mr Cloutier, RE: Road Maintenance Agreement Please ?nd enclosed the Road Maintenance Agreement fully executed by this office. If you have any questions or comments please do not hesitate to contact the undersigned Kindest regards, xxk?w Q? Larry Baran County Administrator Vulcan County Page 57 of 88 Page 58 of 88 MINUTES Friday, February 5, 2021 Virtual Meeting via Zoom 1.0 WELCOME AND INTRODUCTIONS Reeve Lorne Hickey called the meeting to order at 1:00 pm. 2.0 ADDITIONS TO / APPROVAL OF THE AGENDA Carried 3.0 ADDITIONS TO / APPROVAL OF THE MINUTES 4.0 BUSINESS ITEMS ARISING FROM MINUTES 5.0 MP AND MLA UPDATES 5.1 MP Reports – Alandra Corrigan, Rep for MP Harder • Discussed conservative MP’s call for a committee to be established to examine the relationship between Canada and the USA. • Discussed the push for Covid-19 vaccines. • Major focus lately has been the Covid-19 pandemic. Colleen Valin, Rep for MP Motz • Discussed the vaccine shortage which is hindering our economy. • MP Motz circulated a survey targeted for this group. If you received the survey please ask your council to fill it out. • Discussed the confusion around travel restrictions. • Concerned about the possibility of Line 5 shutdown. MP Shields • Discussed the concerns regarding dual citizens, Mexican Mennonites in particular, coming across the Canada/USA with new restrictions in place. 5.2 MLA Reports – MLA Grant Hunter • Discussed Covid restrictions. • Discussed Coal mining in Alberta o Discussed what it takes to open a coal mine in Alberta o Project must show public interest to the Provincial and Federal Governments. o Discussed the use of settling ponds to contain selenium from entering rivers. MLA Joseph Schow • Discussed the letter sent to Prime Minister Trudeau regarding MLA Shannon Phillips • Discussed economic recovery and COVID-19 stimulus package. Page 59 of 88 6.0 PRESENTATION – Coal Development on the Eastern Slopes – Mayor Craig Snodgrass • Discussed open pit coal mining • Discussed concerns regarding contamination of head waters • Asked the provincial government for a stop work order, to reinstate the coal policy and begin extensive consultation. • Asked Mayors and Reeves of Southwest Alberta to support these resolutions. • Discussed concerns regarding red tape reduction • Discussed AER MOTION made by Mayor Chris Spearman – invite Minister Sonya Savage to attend the next meeting - CARRIED 7.0 REPORTS 7.1 Alberta Southwest Regional Alliance Report – Barney Reeves • See electronic report sent out with February agenda package 7.2 SouthGrow – Mayor Jim Willett • See electronic report sent out with February agenda package • Discussed broadband pilot project in Milk River region. 7.3 RMA – Reeve Jason Schneider • Discussed the unpaid oil and gas property taxes – currently working with the government to come to a solution. • Discussed Assessment model review. • Discussed the police advisory board. • Discussed the MELT program • Discussed the 2021 municipal elections • Elected official training program will be coming out soon. 7.4 AUMA – Councillor Tanya Thorn • Discussed municipal elections and the possibility of different voting mechanisms. • Discussed Provincial Budget and MSI. • Discussed Education and Property taxes being slated to increase 3.6% • Discussed the first session of the police summit, the second session will focus on discussion of the provincial police force. • Discussed the modernization of policing and body worn cameras being rolled out in 12-18 months. 7.5 Oldman Watershed Council – Shannon Frank • See electronic report sent out with February agenda package. • Thanked all donors. Mayors and Reeves of Southwest Alberta Page 2 February 5,2021 Minutes Page 60 of 88 7.6 Highway #3 Association- Councillor Bill Chapman • Discussed the tremendous job the REDA’s are doing a tremendous job. • Darin Davidson from Alberta transport reported that Taber to Burdett twinning is moving along. • Discussed the consultation process with the Pikani nation. • Discussed new members that have joined. • Petition has 3148 signatures, strongly encourage everyone to support the petition. • AGM will be held April 16,2021 8.0 NEXT MEETING DATE Friday, March 5, 2021 at 1:00 – Virtual via Zoom 9.0 ADJOURNMENT: Meeting was adjourned at 2:45 pm. Fu Mayors and Reeves of Southwest Alberta Page 3 February 5,2021 Minutes Page 61 of 88 Page 62 of 88 MINUTES MARQUIS FOUNDATION BOARD MEETING COUNTY OFFICE, VULCAN AB February 23rd, 2021 Present: Laurie L., Lorna A., Sheldon W., Dick E., Peggy H., Matt C., Gloria W. Present by Ring Central: Ryan F. Absent with regrets: Brad K. 1) Call to Order: The meeting was called to order at 6:05 pm by Laurie L. Laurie L. welcomed Mark V. from Munton & Michaelis to present the 2020 Financial Audit. 2) Guest: Mark V. from Munton & Michaelis presented the 2020 Financial Audit. Mark V. left the meeting at 7:25 p.m. A break was taken from 7:12 – 7:25 p.m. for Laurie L. and Gloria W. to sign the Financial Audit reports. Lorna A. motioned to accept the 2020 Financial Statements as presented by Mark V. No opposition. Carried. 3) Additions to Agenda: Agenda was changed to have Mark V. make the Financial presentation at the beginning of the meeting. 4) Adoption of Amended Agenda: Ryan F. motioned to adopt the amended agenda. No opposition. Carried. 5) Approval of Previous Minutes: Matt C. motioned to adopt the minutes. No opposition. Carried. 6) Business Arising from Minutes 6.1 Meeting with Honourable Minister Pon – February 3, 2021. Laurie L. stated that the meeting went well. The Government is not planning on amalgamating the Marquis Foundation. The presence of two representatives from AHS was encouraging. Lorna A. motioned to accept this report as information. No opposition. Carried. 7) Financial Reports: During Mark V’s. presentation of the 2020 Financial Audit, he mentioned three matters encountered during the Audit. One matter was a recommendation that motion be made to establish the special reserve known as, the Operating Contingency Reserve. Peggy H. made a motion to establish a special reserve for the Operating Contingency Reserve for $115,000.00 per year, for a total reserve in the amount of $345,000.00 in the 2021 Audit. No opposition. Carried. 8) Correspondence: Nil 02-23-2021 - MARQUIS FOUNDATION BOARD MEETING – DRAFT MINUTES for APPROVAL 1 of 2 Page 63 of 88 9) CAO Report February 2021: Dick E. motioned to accept the report as information. No opposition. Carried. 10) Director of Resident Care Report February 2021: Sheldon W. motioned to accept the report as information. No opposition. Carried. 11) Policies: - Another recommendation that Mark V. mentioned during his report was to set up a policy that in the situation where a Tenant/Resident is unable to provide the most recent Notice of Assessment, the maximum rent amount is charged until the Tenant/Resident can provide their Notice of Assessment. A discussion was held, and the consensus was to wait on setting up this policy. 12) New Business: 13) Closed Meeting: Moved by Dick E. for the Board to go into a Closed Meeting at 7:46 p.m. to discuss a Personnel item pursuant to the FOIP Section 24(1)(d). No opposition. Carried. Moved by Sheldon W. for the Board to come out of a Closed Meeting at 7:50 p.m. No opposition. Carried. No motions required. 14) Next Meeting: The next meeting is scheduled for Tuesday March 30th, 2020, 6:00 p.m. at the Vulcan County Office and Ring Central. 15) Adjournment: The meeting was adjourned at 7:52 p.m. by Laurie L. No opposition. Carried. ______CAO – Marquis Foundation Chair – Marquis Foundation 02-23-2021 - MARQUIS FOUNDATION BOARD MEETING – DRAFT MINUTES for APPROVAL 2 of 2 Page 64 of 88 Town of Vulcan Action List Meeting/Date Motion # Resolution Assigned To Action Status Completion Date Regular Council 16.140 Moved by Councillor Paul Taylor THAT Council Kim Fath Pending Anderson purchase of irrigation April 25, 2016 approves Anderson’s request to use the lagoon equipment. waste water effluent for the purpose of irrigation and that Administration drafts an agreement to facilitate this matter. Regular Council 16.277 Moved by Councillor Georgia-Lee DeBolt THAT Kim Fath Contact golf course and evaluate the September 26, Council directed Administration to research this Stew Birch success of their program. 2016 matter and bring the information back to Council More than a year of data required. for further consideration. Regular Council 19.009 Moved by Lyle Magnuson THAT Council supports Karen Rose Send Copy of Resolution to Community January 16, 2019 January 14, 2019 the proposed Star Trek based art installation and Services Manager directs Administration to have the Community Bonnie Ellis CSM to bring back formal proposal to Services Manager and the Vulcan Tourism Council Committee coordinate with the Nine in a Line Arts Society and the Ad-hoc Bird of Prey Group to bring back a formal proposal including location, funding requirements, and project timelines. Regular Council 19.266 Moved by Georgia-Lee DeBolt THAT Council Karen Rose Send Copy of Resolution to Lansey September 10, Sept. 9, 2019 approves the Town of Vulcan enter into a Middleton at Vulcan County 2019 servicing agreement with the Vulcan County Kim Fath Execute Agreement with Vulcan County to enabling the County, at their expense, to provide provide a potable water service a potable water service to the property located at NE 31-16-24-4, via a direct connection to infrastructure located within the municipal boundaries of the Town. Regular Council 2020.222 Moved by Lorna Armstrong THAT Councils directs Karen Rose Send Copy of Resolution to Community August 11, 2020 August 10, 2020 Administration to coordinate a grand opening Services Manager ceremony for the new swimming pool facility to Bonnie Ellis Arrange pool grand opening for July 1.21 be held on July 1st, 2021 and to assist the Vulcan and assist Lions Club with additional Lions Club in planning additional events to be events for grand opening held in conjunction with the opening ceremony. Regular Council 2020.312 Moved by Paul Taylor THAT Council approves a Karen Rose Send notification to Chamber of January 15, 2021 November 23, one hundred percent (100%) reduction in grant Commerce about 100% reduction to Grant 2020 funding for the Vulcan and District Chamber of Funding Commerce, and a ten percent (10%) reduction to Send notification to organizations for Page 65 of 88 grant funding for all remaining organizations reductions to Grant Funding 1 ______Town of Vulcan Action List Meeting/Date Motion # Resolution Assigned To Action Status Completion Date identified in Policy F-06 Recurring Grants to Organizations for the 2021 Budget year. Regular Council 2021.006 Moved by Lyle Magnuson THAT Council directs Kim Fath Bring amended draft of Council Procedural January 11, 2021 Administration to prepare amendments to the Bylaw back to Council for review. Council Procedural Bylaw in order to clarify the formal procedure for the appointment of the Mayor. Regular Council 2021.015 Moved by Lorna Armstrong THAT Council gives Kim Fath Start Renewal process with ATCO and AUC January 26, 2021 January 25, 2021 the 2021 ATCO Natural Gas Franchise Agreement Karen Rose and bring Bylaw 1495-21 back to Council Bylaw No. 1495-21 first reading. for Final reading Regular Council 2021.044 Moved by Lyle Magnuson THAT Council give Land Karen Rose Send Copy of Resolution to Development February 23, 2021 February 22, 2021 Use Bylaw Amendment Bylaw No. 1496-21 first Officer and Madeleine at ORRSC reading and directs administration to schedule a Place public hearing notice in Advocate for Public Hearing for this bylaw to be held on March 2 weeks 22, 2021. Bring back bylaw to the March 22 Council Mtg Regular Council 2021.045 Moved by Paul Taylor THAT Council approves the Karen Rose Update Policy Binder with amended Policy February 23, 2021 February 22, 2021 amendment to Policy A-20 Organizational Chart as presented. Regular Council 2021.046 Moved by Georgia-Lee DeBolt THAT Council Karen Rose Update Policy Binder with amended Policy February 23, 2021 February 22, 2021 approves the amendment to Policy PE-08 Job Descriptions as presented. Regular Council 2021.047 Moved by Georgia-Lee DeBolt THAT Council Karen Rose Send Copy of Resolution to Finance February 23, 2021 February 22, 2021 approves a one time grant of $917.09 to the Manager and the Community Services Vulcan and District Tourism Society for the Manager purpose of dissolution, and that the funds be drawn from the One Time Grants to Organizations portion of the 2021 operation budget. Page 66 of 88 2 ______ CAO’S REPORT SUBMITTED TO: Town Council SUBMITTED BY: Kim Fath FOR THE DATES: February 19th through March 5th, 2021 Administrative Business Summary Prepared CAO and Activities Report Prepared and reviewed agenda Attended February 22nd council meeting. Reviewed meeting minutes and timestamped video recording. Council meeting follow up (staff updates, action items, letters) Attended meeting with development officer for potential development proposal. Provided approvals and received updates from Tango for Pool Project Corresponded with County Administration for feedback on proposed agreements. Drafted the new individual water servicing agreement. Provided information and support to Renumeration Committee. Met with Benchmark Assessments to renew Professional Service Agreement. Provided Letter of Support for Wi-Fibre Application to the Universal Broadband Fund Answered questions for the Advocate. Addressed various community member inquiries. Created Agenda Item reports for next council meeting. Contacted the Mayor to discuss agenda items. Formal Meetings of Interest Certification Advisory Committee – Board Meeting – Zoom – February 22nd Golf Course – Communication Meeting – Club House - February 23rd Town Hall for Municipal Leaders – COVID - Webex – February 24th /March 3rd Provincial Budget Update – Municipal Affairs – Virtual Town Hall – February 25th Renumeration Committee – Second meeting – Town Office – March 2nd Benchmark Assessment – Contract renewal – Town Office – March 2nd ______Respectfully submitted by Kim Fath Chief Administrative Officer P a g e 1 | 1 Page 67 of 88 Page 68 of 88 MONTH END REPORT DEVELOPMENT FEBRUARY 2021 TO: Town Council FROM: Nancy Neufeld, Development Officer 2021 Home & Garden Show The 2021 Home & Garden Show has been postponed and the Calgary Home & Garden Show will now take place February 24-27, 2022. Our contract and payments made to date have been rolled over to the 2022 show. Changes to the MGA re appeal process ORRSC has provided information on recent amendments to the MGA which affects the appeal process. Attached is correspondence from ORRSC. Development Information Provided Single Unit Dwelling – Whispering Creek Country Residential Single Unit Dwelling Mixed Use Residential in C-1 Shipping Container Commercial – Change of Use Home Occupation I I-1 Change of Use Residential Land for Sale Subdivision Meetings Signage Golf Course Inspection of commercial property with Bylaw Officer & Building Inspector MPC – February 16, 2021 Next MPC Meeting – March 16, 2021 Page 69 of 88 BUILDING PERMITS ISSUED FEBRUARY 2021 DATE PERMIT # DEV PERMIT OWNER CONTRACTOR JOB DESC JOB VALUE CIVIC ADDRESS # Feb 2/21 TVC B 0007 21 MU D17.18 Alicia Watt Homeowner Deck $12,000.00 203 205-5 Ave N DEVELOPMENT PERMITS ISSUED/APPLIED FOR FEBRUARY 2021- NIL NEW BUSINESS LICENSES ISSUED FEBRUARY 2021 DATE LIC # COMPANY NAME TYPE OF BUSINESS VULCAN CIVIC ADDRESS Feb 3/21 1141 KJN Excavating & Trucking Ltd. Excavating & Trucking Page 70 of 88 3105 - 16th Avenue North Lethbridge, Alberta T1H 5E8 Phone: (403) 329-1344 Toll-Free: 1-877-329-1387 E-mail: [email protected] OLDMAN RIVER REGIONAL SERVICES COMMISSION Website: www.orrsc.com February 16, 2021 Our File: 30K-66 ATTENTION: CHIEF ADMINISTRATIVE OFFICER AND DEVELOPMENT OFFICER Re: Amendments to Municipal Government Act due to Implementation of Bill 48: Red Tape Reduction Implementation Act, 2020 (No. 2) Alberta Municipal Affairs has recently released a “Bill 48 Summary” and “Implementation Fact Sheet: Appeal Amendment 2020” (attached) regarding a recent amendment to the Municipal Government Act (MGA). Bill 48 affects many sections of the MGA but most pressing are the changes to the appeals of development and subdivision applications. These amendments came into force December 9, 2020 and municipalities should be aware of two changes: • The expanded role the Municipal Government Board (MGB) to hear appeals on both development and subdivision applications, and • The requirement that all development and subdivision decisions must now state which Appeal Board an appeal lies with. EXPANDED ROLE OF MGB Prior to amendments, the Municipal Government Board (MGB) did not hear appeals on development matters and only dealt with subdivision appeals if the land subject of the application was located within a Green Area or within a specified distance from a highway, water body, sewage treatment or waste management facility, or historical site. If the affected government body agreed, in writing, to vary the distance, the subdivision appeal could be heard by the local Subdivision and Development Appeal Board (SDAB). The changes under Bill 48 expand the MGB’s role in appeals and align the jurisdiction of the MGB for both development and subdivision appeals. Therefore, in accordance Sec. 678(2)(a) and Sec. 685(2.1)(a)(i) of the MGA, an appeal of any development or subdivision where the land subject of the municipal approval/refusal: (A) is within the Green Area as classified by the Minister responsible for the Public Lands Act, OR (B) contains, is adjacent to or is within the prescribed distance of: • a highway (prescribed distance), • a body of water (contains or is adjacent to), • a sewage treatment (300 m) or waste management facility (450 m from working area/300 m from a transfer site or non-operating landfill), or • a historical site (contains or adjacent to in accordance with provincial HRV information), OR (C) is the subject of a license, permit, approval or other authorization granted by the: • Natural Resources Conservation Board, • Energy Resources Conservation Board, • Alberta Energy Regulator, • Alberta Energy and Utilities Board or Alberta Utilities Commission, OR (D) is the subject of a license, permit, approval or other authorization granted by the Minister of Environment and Parks. Page 71 of 88 NECESSITY TO IDENTIFY WHICH APPEAL BOARD HAS JURISDICTION Municipalities, as of December 9, 2020, are now required, as part of their written development decisions, to state whether an appeal lies with a local SDAB or with the MGB. Please note it appears that these provisions regarding development permit appeals also apply to stop order appeals. ORRSC has been directing appeals to the appropriate Appeal Board as part of our process on behalf of our municipalities and will begin reviewing all new files in light of the expanded appeal jurisdiction. Development staff will need to determine if any of the provisions (A through D above) apply in order to determine which Appeal Board has jurisdiction. There is currently uncertainty and conflicting interpretation regarding the application of the provisions regarding the MGB jurisdiction. There will most likely be an update to the existing Subdivision and Development Regulation in the near future which will hopefully provide some clarity to the matter. In the meantime, we advise that a municipality apply the provisions generously and consider defaulting to the MGB if you are uncertain of the jurisdiction. If an appeal is filed with the MGB and it is found that the local SDAB has jurisdiction, the MGB will transfer the appeal to the local board for a hearing and decision. To assist your development staff, the following suggested wording may used by the Development Authority on individual permits for appeal to the MGB. Right to Appeal The Municipal Government Act provides that any person affected by the issuance of a development permit may appeal the decision or any conditions of the development permit within 21 days after the date on which the written decision is given, to the appropriate appeal board. The date of receipt of the decision is deemed to be 7 days from the date the decision is mailed. The appeal may be commenced by providing a written statement of the grounds of appeal to: Municipal Government Board, Alberta Municipal Affairs – Development Appeals Case Manager 1229 – 91 Street SW, Edmonton, Alberta T6X 1E9 [email protected] If you have any questions, please do not hesitate to reach out to your planner, who will be working with individual municipalities to assist staff to develop processes to ensure that development decisions are compliant with the new legislation. Yours truly, Lenze Kuiper Director Attachments: Municipal Government Acts Amendments Fall 2020 Implementation Fact Sheet Page | 2 Implementation of Bill 48: Red Tape Reduction Implementation Act Page 72 of 88 Municipal Government Act Amendments Fall 2020 Bill 48: Red Tape Reduction Implementation Act, 2020 (No.2) During the Second Session of the 30th Alberta Legislature (Fall 2020), a number of amendments were made to the Municipal Government Act (MGA) that will streamline land use planning and development requirements for municipal government, business, industry and Albertans. These amendments support the Government of Alberta’s commitment to reduce red tape and facilitate economic development. Municipal Affairs will be releasing fact sheets regarding the more significant amendments. Should you have any questions please contact [email protected] Topic Change Impact Coming into force Golden Girls • Prohibits municipalities from passing a • Confirms that unrelated seniors can live December 9, land-use bylaw that distinguishes together. 2020. between individuals on the basis of • Municipalities are expected to ensure whether they are related or unrelated that their bylaws align with the new to each other. legislation and do not unintentionally • Minister of Municipal Affairs has the prohibit these living arrangements. authority to direct a municipality to amend a land-use bylaw if it restricts unrelated seniors from living together. Development • Repeals the ability of municipalities • Provides greater predictability and December 9, Timelines with populations of 15,000 or more to efficient turnaround times for 2020. pass bylaws setting their own development. A transitional period of 6 timelines for subdivision and months is provided for any municipality development permits. that currently has a bylaw in place • Maintains the ability for municipalities setting alternative timelines. to enter into mutual consent extension • Municipalities must ensure that their agreements with developers. bylaws are updated to align with the new legislation within this transitional period. Page 73 of 88 Classification: Protected A Municipal Reserve • Repeals provisions for an additional 5 • Provides greater predictability for December 9, per cent Municipal and School developers. This does not affect the 2020. Reserve in high density ability of municipalities to require land or developments. money for municipal and school reserve during the initial subdivision. Off-site Levies • Municipalities must provide the • The new legislation creates additional June 1, 2021 necessary data, assumptions, and details regarding engagement and other information in order for the off- reporting requirements to ensure site levy formula to be replicated. transparency for industry and the public. • Consultation and annual report • Municipalities are expected to ensure requirements have been elevated that their processes align with the new from the regulation to the MGA. legislation when it comes into force on • Consultation must begin at the earliest June 1, 2021. opportunity and provide stakeholders with the ability to give input on an ongoing basis. Land and Property • Expands the LPRT’s authority to hear • These amendments ensure that December 9, Rights Tribunal off-site levy appeals for roads, development and subdivision appeals 2020. (LPRT), (formerly the sanitary/storm sewers, and water related to provincial interests are heard Municipal systems. by the LPRT instead of the local Government Board) • LPRT to hear development and Subdivision and Development Appeal subdivision appeals related to Boards. provincial interests, authorizations granted by a special regulator (NRCB, ERCB, AER, AEUB, and AER) or authorizations granted by the Minister of Environment and Parks. Growth Management • Repeals many of the Growth • Municipal Affairs will be engaging the June 1, 2021 Boards Management Board provisions within Growth Management Boards and the MGA with the intent that after member municipalities regarding stakeholder engagement in 2021 the potential changes to the regulations. The relevant provisions will be moved to boards are expected to continue regulation. operating as usual. Page 74 of 88 Classification: Protected A General Streamlining • A number of minor amendments were • Streamlining changes will not have an December 9, made to Part 17 to improve the Part’s impact on the ongoing operations or 2020. readability and reduce the size of the legislative requirements for MGA. municipalities. Page 75 of 88 Classification: Protected A Implementation Fact Sheet Municipal Government Act (MGA) Appeals Amendments 2020 Relevant MGA sections What do municipalities need to s.488(1)(i.1), s.678(2)(a)(i), s.678(2)(a)(ii), know? s.685(2.1)(a)(i), and s.685(2.1)(a)(ii). Amendments ensure subdivision and development appeals related to decisions of a provincial regulator Previous MGA requirements are heard by an appeal body that is intended to hear The subdivision appeal bodies in Alberta are the matters of provincial interest. s.685(1)(ii) Land and Property Rights Tribunal (LPRT, formerly The LPRT will now hear development appeals the Municipal Government Board) for matters with a related to a provincial regulator decision. provincial interest, and the Subdivision and s.488(1)(i.1), s.685(2.1)(a)(i)(A-B) Development Appeal Boards (SDABs) for local The LPRT role will be expanded to include decisions. subdivision and development appeals related to NRCB, ERCB, AER, AEUB, AUC or Alberta Prior to recent amendments, the Municipal Environment and Parks approvals. Government Act (MGA) directed subdivision appeals s.678(2)(a)(i)(C-D) and s.685(2.1)(a)(i)(C-D) to the LPRT if they were within a specified distance Regulation making authority was expanded for of green areas, highways, water bodies, sewage situations where a subdivision or development treatment or waste management facilities, or appeal should remain at a local level. s.694(h.2) historical sites. The LPRT did not hear matters Municipalities, as part of their written decision, related to development permits or land use bylaw under s.656(2) and s.685(1.1) must state amendments. If the affected government body whether an appeal lies to a subdivision and agreed, in writing, to vary the distance, development development appeal board or to the Municipal permit appeals went to the local SDAB. Government Board. s.685(1.1) A provision was added requiring the board What is changing? receiving a misdirected notice of appeal to refer The changes to the MGA expand the LPRT appeal the appeal to the correct board. s.686(1.1) provisions to include any subdivision or development o For example, if an oversized shed permit is appeal where the municipal approval is related to a appealed to the local SDAB, the SDAB, licence, permit, approval or other authorization once they determine the permit is related to granted by: a provincial approval, is responsible for The Natural Resources Conservation Board ensuring the appeal is referred to the LPRT. (NRCB) The Energy Resources Conservation Board When do the changes take (ERCB) The Alberta Energy Regulator (AER) effect? The Alberta Energy and Utilities Board (AEUB) The amendments came into force December 9, The Alberta Utilities Commission (AUC) 2020. Alberta Environment and Parks For more information, visit: alberta.ca/red-tape-reduction-implementation-act.aspx ©2020 Government of Alberta | Published: December 2020 Classification: Public Page 76 of 88 What resources are available to assist? To learn more, visit: Bill 48, the Red Tape Implementation Act, 2020 (No. 2) Questions: Phone: 780-427-2225 Toll-free in Alberta: 310-0000 Email: [email protected] For more information, visit: alberta.ca/red-tape-reduction-implementation-act.aspx ©2020 Government of Alberta | Published: December 2020 Classification: Public Page 77 of 88 Page 78 of 88 Town of Vulcan Public Works Month End Report Month of- February 2021 Facilities: - Pool building construction Ward Brothers working on final touch ups in the pool building. - Public works rebuilt the cabinets for storage of life jackets and toys for the pool deck. Also started working on door system to replace the folding fence at the viewing area. We were able to clear the conduit to the pool building for communication line. - Public works has been doing minor repairs at the arena. - Completed painting and reorganizing the public works shop. - Arena reopened for team practices on February 10th seems to be working out ok. Streets: - Street lights checked - Snow removal and sanding - Cleared main water ways around town - Steaming culverts and catch basins. Water & Sewer: - Tested all alarms at lift stations and water plant. - The banks around the lagoons are washing away we have been hauling any sidewalk material we are replacing to the lagoons and placing it along the banks to stop anymore erosion. Water Plant (contracted) - Minor repair and maintenance in water plant - Hagen electric into do annual service and checks on main pumping systems for the water plant. Parks: - Have completed working on the ball diamonds for this year will need to be touched up in the spring. - Worked on leveling the top rail where possible for placing the fence capping in the spring. Page 79 of 88 - We are holding off on installing the fence capping for the perimeter fence around the ball diamonds until next year with the limited use felt no use having to exposed to the elements. - Completed repairs and painting of picnic tables and benches for parks. Cemetery: - 1 openings and closings. Equipment: Personnel: - With Rob moving to the position in the office will be addressing staffing for public works. Other: - Attended pool meetings and walk though. - Continually working on safety and transportation requirements. Stewart Birch Town Foreman Page 80 of 88 March 2021 TOWN OF VULCAN Community Services Report Prepared by Bonnie Ellis COMMUNITY SERVICES Pool Project: Working on deficiencies in the building. COVID-19 and Programs recreation shut down ongoing. Community youth programs like minor hockey, skate club, club volleyball for youth 18 and under can take place in groups up to 10 which includes instructors. We have reached out to parents of rec hockey to see if they are wanting to go on Sunday mornings. Facilities: Feb 8th, 2021 facilities started to open including our arena and community centre. Palliser has said we can use the CRC for programming again with volleyball starting and Karate is considering starting up again if they have enough people. The ice rink is open for youth 18 and under. Live barn went live on the 19th of February, now parents have ways to watch their child on the ice with a monthly subscription. Family rentals started Feb 21st As of now the arena is open 5 days a week Sunday to Thursday. Summer Staff Pool is almost fully staffed. We are working to get our lifeguards certified because with no pool and the pandemic many certifications expired. We are hosting our own first aid course and have worked with Claresholm to get our staff get their NL(National Lifeguard) and will offer WSI ( Water Safety Instructor) class here in Vulcan and the pool opens. Tourism still looking for a couple of staff. Soccer on the 11th of February meet with the new soccer committee. They are planning for the upcoming season. They are going to get ready for the season but if covid makes it difficult to gather they will address those concerns closer to the start date. Their AGM will take place March 16th,2021 by zoom. They will use the town registration system for their registrations. Recreation Agreement: the recreation agreement is with the County for their consideration. Vulcan County Performing Arts: the committee has decided to not continue with their insurance with the town until activities such as these can be held and at that time, they will contact the town to take insurance out. Vulcan Arts Society: their request for installation of “Trekzie” cut outs in town was sent to council. Placement of the cut out at the dog park was approved with assistance from Public works for placement. The pool, skateboard park and fishpond were denied. The Society has been contacted with notice of the motion. Grants: Choosewell Grant, CSJ ( Canada summer job) grants, NV Grant(National Volunteer) Week Grant, Healthy Community Grant Miscellaneous Seniors Pickleball group looking into the possibility of outdoor pickleball courts. In the process of gathering information on options. Working with Kinsmen on a community project further information will be coming as plans progress. Meetings and Learning ARPA Health webinar with Minister 2nd Booking session 5th Community Grants Webinar 9th Page 81 of 88 Soccer Committee 111th Writing Grants Workshop 11th Acts 4 Health 16th Live Barn 19th Book King Registration 22nd Return to programs and Accessibility 23rd Town and Cities fit town 24th Reimagining Community Wellness 25th Away 1st, 4th , 12th RECREATION Meeting Attended Wellness challenge Organization, Meeting -Will move the date back in to June to correspond will rec dates Soccer Club of Vulcan Country, Organization Meeting Leisure Guide Starting to compile spring and summer events and programming along with the pool scheduling the guide will be later this year to get a closer look at what the regulations may be this summer. Up Coming Events Website: we have started integrating the new booking modules as they come online Bookking: We completed most of the training just have a review and the POS . most of the other items have been setup and be fully functional shortly. Social Media: We working to improve are presence in social media by posting tips and information about how to keep fit for you and your family during winter months. Learning Time: Virtual Seminar - 2021 Sports for Life Canadian Summit Webinar - How Community Engagement Leads to Tangible Outcomes Webinar - Winter Recreation in Urban Centres Webinar - Winter-Friendly Cities: Addressing Social Isolation in Winter Webinar - Regional Pools Conversation TOURISM Partnership: Kinette Club of Vulcan are going to host grants for tourism that we would otherwise not have access to. ViaCom: the agreement in with their lawyers and then it should be coming to us, no time frame given for signatures. Page 82 of 88 BYLAW OFFICER MANAGERS REPORT – March 2021 Submitted To: Town Council Submitted By: Tim Daw ______ • Complaints: 1 (Resolved: 0) o Animal at large: ▪ Complaint received on 3 Mar 21 against a repeat offender. • Public Relations: 1 o Sidewalk control ▪ Alongside the County CPO, we conducted a high visible sidewalk safety hour at the elementary school, helping and giving kids safety tips on proper sidewalk usage. This was also in response to some speeding concerns myself and the RCMP have been getting from residents in town. • Future Projects: o FCSS ▪ I have not been receiving any cooperation from the FCSS regarding visiting seniors in town who need company and interaction because of the COVID situation. I will give them some more time to see if they will be interested and if not I will look into visits at the Peter Dawson Lodge. I believe the purpose of the program is still valuable so I will still be attempting to implement it even if it means it’s not through the FCSS. o Traffic Bylaws ▪ I will be submitting a proposal to explore the possibilities of changing the non posted speed limits in town from 50 to 40kmh. Page 83 of 88 Many towns in the surrounding area have already changed their unposted speed limits to 40kmh and I believe that due to some built up areas in town Vulcan should consider doing the same. There are 2 reasons why I think this would be beneficial to the town. 1. It will make the roads safer for everyone. 2. It will give more room for the RCMP to enforce the traffic bylaws and have a broader presence in town. Priorities: My priorities for the next reporting period are to continue working on the idea of reducing the unposted speed limit from 50 to 40kmh. I will be reaching out to other communities to see the biggest challenges they faced when they implemented it. I will also be determining the best places to keep the speed limits 50kmh (Ie. Truck routes) Continuing to contribute information on the Vulcan Patrol Division is going to be a high priority as well. I believe a well-established social media presence will be the fastest way to spread awareness and curb common bylaw infractions. Unsightly warnings will begin this month. I am going to be using notices to hang on peoples doors for illegally parked trailers and unsightly properties. These prove to be very effective when initial contact can’t be made with the owner of the property. Calling everyone who hasn’t paid their dog and business licenses yet and reminding them that they need to pay it before more penalty fees occur on their accounts. Tim Daw Bylaw Officer Town of Vulcan Page 84 of 88 Station 27 Fire Department Office of the Fire Chief March 8, 2021 Management Report For the Month of January 2021, Station 27 Fire Department has responded to the following: Call Type Town Rural 2019 Town 2019 Rural Carbon Monoxide Fire Response 1 1 Grassland/outside 1 Rescue Hazmat Gas Leaks MVC 1 1 2 Mutual Aid Medical Assist 1 2 2 1 First Response 2 1 1 Service Call False Alarm 1 Total Calls 4 5 4 5 (month) Total Calls 4 5 4 5 (year) First Response = No Ems from Vulcan General Operations - All units are in service. - ENG271 has has a new on board battery charger installed Page 85 of 88 Station 27 Fire Department Office of the Fire Chief Membership/Recruitment - Vulcan Fire has 19 members on the roster. - Vulcan fire is accepting new member applications Training - Vulcan fire has 9 members enrolled in an online NFPA 10-01 course. - There are 6 members enrolled in Blue Card Command, an online command training program. Fire Prevention/Public Relations - Currently our public relations is conducted through our facebook page. Respectfully, Peter Wyatt, District 27 Fire Chief, Vulcan Fire Department [email protected] Page 86 of 88 Station 27 Fire Department Office of the Fire Chief March 8, 2021 Management Report For the Month of February 2021, Station 27 Fire Department has responded to the following: Call Type Town Rural 2019 Town 2019 Rural Carbon Monoxide 1 Fire Response 4 Grassland/outside Rescue Hazmat Gas Leaks MVC 1 2 Mutual Aid Medical Assist 1 2 1 First Response 1 1 1 Service Call False Alarm Total Calls 1 6 3 5 (month) Total Calls 5 11 7 10 (year) First Response = No Ems from Vulcan General Operations - All units are in service. Page 87 of 88 Station 27 Fire Department Office of the Fire Chief Membership/Recruitment - Vulcan Fire has 19 members on the roster. - Vulcan fire is accepting new member applications Training - Vulcan fire has 9 members enrolled in an online NFPA 10-01 course. Students have begun practical training in person at the station. - There are 6 members enrolled in Blue Card Command, an online command training program. - In person training during regular Tuesday nights will resume in March. Fire Prevention/Public Relations - Currently our public relations are conducted through our facebook page. Respectfully, Peter Wyatt, District 27 Fire Chief, Vulcan Fire Department [email protected] Page 88 of 88