Polling Place Standards & Procedures
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Polling Place Standards & Procedures Please Do Not Write In This Document! Authorized by Bay County Supervisor of Elections Mark Andersen PRECINCT # Page 1 of 64 12172 REV I 12/04/19 Security Concerns & Emergencies 1. Inspect your polling place area immediately upon arrival for any items or conditions of concern. 2. Know your polling area before voters enter to vote. 3. Voters AND precinct workers should be appropriately dressed for the weather to vote or work. (Look for any unusual clothing, bulky vest/coat, or unusually large belt.) BE ALERT: Alone and nervous. Loose and bulky heavy or hot clothing inappropriate for weather. Exposed wires (i.e., through sleeve). Rigid mid-section (i.e., may be concealing a dangerous item). Tightened hands (i.e., may be holding a weapon). 4. Do not allow voters to carry in large bags or any unnecessary item. Politely ask that these items remain outside polling place room. Examples: (Unusual bag, back pack, athletic/golf bag, large packages or carrying bags) 5. Never accept delivery of any package that poll workers are not expecting or have not requested. 6. NEVER ACCEPT OR EAT FOOD THAT WAS NOT ORDERED! 7. Be aware of possible fuel delivery trucks, cargo trucks or other vehicles positioned tactically or illegally parked. Report any concerns. 8. Ensure that all vehicles are parked in designated parking spaces. CLERK and/or ASSISTANT CLERK: Remain calm and immediately report any concerns, uncontrollable voter(s), or dangerous situation(s). Do NOT talk to anyone other than emergency departments directly involved with 911 incident. Maintain security and control of precinct, keeping Supervisor of Elections informed at all times. PHONE CONTACT NUMBERS: CALL 911 ANY EMERGENCY SITUATION 248-8650 SUPERVISOR OF ELECTIONS OFFICE PHONE BANK TO REPORT ALL MATTERS AS SOON AS POSSIBLE Page 2 of 64 12172 REV I 12/04/19 Table of Contents Security Concerns & Emergencies ............................................................................. 2 Top Drawer (Voter Assistance) ................................................................................. 6 Address Change From Another Florida County (DS-DE 39) ............................................................................. 6 Address Change Within Bay County................................................................................................................... 7 Assistance Required (12180 PURPLE) ............................................................................................................... 8 Challenged Voter OATH (12178 GOLDENROD) ............................................................................................. 9 Deceased Voter Issue......................................................................................................................................... 10 Eligibility Undetermined (12102, 12152, 12184 GREY) ................................................................................. 11 Name Has Changed (DS-DE 39) ....................................................................................................................... 12 Name Not found on voter check-in system (DS-DE 39) ................................................................................... 13 Name Incorrectly Spelled - (DS-DE 39) ........................................................................................................... 14 New Voter Information Card Requested - (DS-DE 39) .................................................................................... 15 No Identification ................................................................................................................................................ 16 Provisional Process Instructions ........................................................................................................................ 17 Provisional PROCESS INSTRUCTIONS Extended Hours ONLY .................................................................. 19 Signature Differs – (12176 PINK, DS-DE 39) .................................................................................................. 20 Spoiled Ballot- TWO SHEET (12141 White/Black Print) ................................................................................ 21 Spoiled Ballot- ONE SHEET (12142 White/Blue Stars) .................................................................................. 22 Vote by mail Ballot Issued To Voter ................................................................................................................. 23 Voter Refuses to State Address at Voter Check-In Table ................................................................................. 24 Ballot Counting System (BCS) ................................................................................ 25 Ballot Skewed .................................................................................................................................................... 25 Jammed Ballot (Ballot Has Not Been Counted) ................................................................................................ 26 Jammed Ballot (Ballot Has Been Counted) ....................................................................................................... 27 “Unreadable Mark” Message ............................................................................................................................. 28 “Multiple Ballots Detected” Message ............................................................................................................... 29 Page 3 of 64 12172 REV I 12/04/19 BCS Has Error Message and Voter has Left Precinct (“Fleeing Voter”) .......................................................... 30 “Blank Ballot” Message .................................................................................................................................... 31 “Possible Folded Ballot” Message .................................................................................................................... 32 “Over Voted Contest” Message ......................................................................................................................... 33 Accessible Voting System (AVS) ............................................................................ 34 Inserting Blank Ballot CARD into Accessible voting system ........................................................................... 34 Choosing Precinct Ballot Style on Accessible voting system (Early voting only) ........................................... 35 How to Use Accessible Voting System Touch Screen Display ........................................................................ 36 Audio Ballot ...................................................................................................................................................... 38 Accessible Voting system Paper Jam ................................................................................................................ 40 Voter Leaves Before Reaching End of Ballot (“Fleeing Voter”) ...................................................................... 41 Polling Place Order & Security ................................................................................ 42 Keep Polling Place Organized and Safe – (12188 LIGHT BLUE) ................................................................... 42 Polling Place Florida Statutes 97.021 AND 102.031 ....................................................................................... 42 Polling Place Parking......................................................................................................................................... 44 Public Observers ...................................................................................................... 45 6:00 A.M. (Prior to Opening on Election Morning) ......................................................................................... 45 7:00 P.M. (After Closing on Election Night) ................................................................................................... 45 Poll Watchers ........................................................................................................... 46 Poll Watcher Guidelines .................................................................................................................................... 46 Poll Watcher Florida Statutes 101.131 and 101.111 ........................................................................................ 46 Voting Booth Assembly ........................................................................................... 48 Transport Cart Pack Up ............................................................................................ 56 Election Night Delivery ........................................................................................... 59 Ballot/Storage Box Assembly .................................................................................. 60 Diagram of Polling Place ......................................................................................... 61 Page 4 of 64 12172 REV I 12/04/19 Voter Check-In Table Set-up ................................................................................... 62 Emergency Paper Registration Table Set-up ........................................................... 63 Ballot Issue Table Set-up ......................................................................................... 64 Page 5 of 64 12172 REV I 12/04/19 Top Drawer (Voter Assistance)