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Keyport School District Pandemic Management Plan April 2020

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Keyport School District Pandemic Management Plan April 2020 Keyport School District Pandemic Management Plan April 2020 Last Updated April 7, 2020 Context On Friday, March 6th, 2020, a NJDOE Broadcast was initiated in which school districts were informed that in the event of a mandated close of school due to the potential spread of a contagious virus named COVID-19, remote instruction would be considered appropriate educational services and count towards the required 180 days of attendance. This plan was assembled to provide a framework for maintaining essential functions and services during an inevitable elongated school closing. This plan does not replace or supersedes any existing emergency plan approved by the Keyport Board of Education, but supplements it meeting the specific needs of this particular emergency and timeline. 1 Table of Contents Chain of Command………………………………...p. 4 Essential Personnel………………………………...p. 4 Demographic Profile……………………………….p. 5 E-Learning Plans and Procedures……...…………pgs. 6-15 Additional Special Education and Related Services Considerations.……………………………………...p. 16-19 Guidance and Social & Emotional Support……...p. 20 Teacher Aide Procedures……………………….….p. 21 Remote Learning Instructional Support……….…pgs. 22-25 Professional Development Plan…....……………...p. 26 Technology Support……………………………..….p. 27 Equitable Access…………………………………….p. 28 Meeting Nutritional Needs………………………...p. 29 Communication……………………………………..p. 30 Advanced Cleanliness Protocols…………………..p. 31 Related Policies and Regulations………………….p. 32 Human Resources.…………………………………..p. 33 Facilities……………………………………………....p. 34 2 Members of the Keyport E-Learning Management Leadership Team Name Position Contact Information Lisa Savoia, Ed.D. Superintendent of Schools [email protected] Laura Godlesky, Ed.D. Director of Curriculum & [email protected] Instruction Anthony Rapolla Business Administrator [email protected] Meagan Drapkin Supervisor of Language Arts [email protected] Kristie Sussino Supervisor of Mathematics [email protected] Elijah Pereira Central School Principal [email protected] Michael Waters High School Principal [email protected] Erik Mammano Director of Special Services [email protected] Joseph Palumbo Director of Guidance [email protected] 3 Chain-of-Command to Carry Out Management Plan Primary: Lisa Savoia, Ed.D., Superintendent ​ Secondary: Anthony Rapolla, Business Administrator ​ Tertiary: Laura Godlesky, Ed.D., Director of Curriculum ​ Essential Personnel In the case of mandated remote learning, the district identifies the following roles as essential personnel and describes their workstreams: Role Workstreams Number of Employees Superintendent of Schools 7:30am -1pm Monday to 1 Thursday to manage district operations and needs Business Administrator 8-10am on days of food 1 distribution (Monday and Wednesday) or as needed for district operations Technology Team As needed to support the 2 tech needs of the district (or working remotely when not needed in district) Building and Grounds 6:00am - 12:00pm & 6 for each shift 9:00a.m.-3:00 p.m. daily to distribute lunches, sanitize the CS Vestibule, cafe, and Board of Education building. Maintenance 6:00am - 12:00pm & 6 for each shift 9:00a.m.-3:00 p.m. daily to continue the deep cleaning protocol at each school. 4 Demographic Profile of the Keyport Public Schools Keyport Public Schools are located in the 1.4 square mile town of Keyport, New Jersey. This ethnically diverse suburban community is located in the Bayshore Area of the Jersey Shore and has a population of 7,240 people. The enrollment of Keyport Central School(preK-8) is 668. Of that total, there are 52 preschoolers, 54 English Language Learners, and 121 special education students. Additionally there are currently * homeless students and 362 students receiving free or reduced meals. The enrollment of Keyport High School(9-12) is 356 and consists of students feeding from both Keyport Central School and Memorial School in Union Beach. Of that total, there are * English Language Learners and 60 special education students. Additionally, there are currently * homeless students and 160 students receiving free or reduced meals. *n is less than 10 5 Remote Learning Plan Goal: To implement an alternative instructional process that is flexible yet rigorous to ​ meet the standard for structured learning time so that school days missed for a pandemic crisis can be counted towards the state requirement of instruction for the calendar year. This requires several objectives, flexibility in staffing roles and responsibilities, and may have different needs depending on grade level. General Plan for Remote Learning Days ● Remote Learning Days are designed to reduce the impact and disruption to the school calendar and student learning and achievement in the event of a pandemic emergency. ● On Remote Learning Days, a structured learning day will be provided so that students will continue to learn materials that are relevant to the current unit of study. While this coursework will be completed outside the traditional classroom setting, it will serve as an extension of previous learning and extend to new concepts. ● A Remote Learning Day is defined as a day that students and teachers (as well as support staff) stay home, but is considered a school day by New Jersey State Law. ● Staff members will bring home their district-issued chromebook and charging wire each day going forward in case the need for virtual learning occurs outside of school hours. Staff members will ensure that they have all necessary passwords to all district programs as well as a list of student usernames and passwords. ○ Any teacher whose curriculum is tied directly to an online platform (HMH - Ed Your Friend in Learning (SS 6-12, Science K-12), Connect Ed, Smarty Ants, Razz Kids, Newsela, My Perspectives, IXL, and LinkIt) should ensure that all students can log into each virtual class ○ All teachers should create a Google Classroom. Google Classrooms should be shared with all students and check that parents/students have access. Please invite your direct supervisor AND principal to each classroom. ● Any day that is deemed a Remote Learning Day will be stated clearly via the district’s automated notification system (Honeywell) by the Superintendent as well as indicated clearly on the district website. 6 General Procedures for Remote Learning Days Grades PreK -2 Teacher Procedures: ● From 9:00am - 3:00pm all staff will be available for students and families to contact virtually as needed. (w/the exception of Friday 1:15-3:00, teacher collaboration time) ● For PreK - 2, all work will be assembled in folders and organized for student completion. Backpacks will be sent home with materials as well as the folders for these grade levels. All work should also be uploaded in the Google Folders that have been shared with you. ● By 9:00am each day, the teacher will post the daily assignments for the class using a Google Classroom or Class Dojo. The teacher should include the daily special in their plan so that parents and students can visit that teacher’s Google Classroom/Website for the daily assignment (example: Today is Art! Please visit Mr. Morelo’s Google Classroom for today’s activity.) ● Teachers will send home instructions to parents on accessing Google Classroom and show their students in school as soon as possible. This will be posted on the teacher’s website as well. ● From 9:30am - 12:30pm faculty are expected to be supporting students working on daily assignments. Students should be completing assignments during this time. 12:30pm - 1:15pm will be considered “lunch” for all students and faculty. From 1:15 - 3:00pm, teachers and faculty will prepare their lessons for the next day, and utilize Zoom and other technology to work collaboratively with Special Education teachers and other specialists to ensure all student needs are met. ● Teachers will be available to answer parent emails from 1:15 until 3:00pm daily. ● In the case that a teacher is ill and must use a sick day, it should be entered into Aesop by 7am on the day of the absence in which a proxy will be assigned to conduct the lessons for that day. ● In the case that a teacher has a power loss, he/she should communicate that directly to the Principal as soon as possible and a proxy will be assigned to conduct the lessons for the day. ● Lesson plans should be created and posted on the Genesis Platform as done regularly, but align with the shortened time frame and be specific to virtual learning. ● Assessment and monitoring of understanding for remote learning will look different than in a traditional classroom, but teachers are responsible for monitoring and documenting student completion of assignments and 7 participation in collaborative learning. Students in primary grades can be directed to turn in completed work for assessment upon their return to school. ● Teachers will provide specific and detailed instructions about the assignments that will include: ○ Morning Message / Greeting / Engagement Activity ○ Objective/Purpose of Assignment ○ Description of the tasks including instructional support and directions and resources required to complete the assignments ○ Due Dates ○ They should also include: ● Screencasts or Podcasts to support learning as needed ● Instructional videos or helpful links, as needed ● With paper folders, the use of a QR Code that links to an instructional video would be helpful and easy for students to use. ● Teachers should look to utilize all instructional platforms in which the district has purchased and implemented. A number of free online platforms are available for use and can be found at https://sites.google.com/kpsdschools.org/kps-teacher-resources-for-remo/soci al-studies-resources . Teachers should not enroll students in new instructional ​ resources without the express permission from the Director of Curriculum. ● The use of Zoom or Google Hangouts is highly recommended to increase the student/teacher engagement with remote learning. Zoom is free for conferences up to 40 minutes in length, and can be a great way to simply provide “carpet time” for students to share with one another virtually and still feel connected to their teacher and peers.
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