Keyport School District Pandemic Management Plan April 2020

Keyport School District Pandemic Management Plan

April 2020

Last Updated April 7, 2020

Context

On Friday, March 6th, 2020, a NJDOE Broadcast was initiated in which school districts were informed that in the event of a mandated close of school due to the potential spread of a contagious virus named COVID-19, remote instruction would be considered appropriate educational services and count towards the required 180 days of attendance.

This plan was assembled to provide a framework for maintaining essential functions and services during an inevitable elongated school closing. This plan does not replace or supersedes any existing emergency plan approved by the Keyport Board of Education, but supplements it meeting the specific needs of this particular emergency and timeline.

Table of Contents

Chain of Command………………………………...p. 4 Essential Personnel………………………………...p. 4 Demographic Profile……………………………….p. 5 E-Learning Plans and Procedures……...…………pgs. 6-15 Additional Special Education and Related Services Considerations.……………………………………...p. 16-19 Guidance and Social & Emotional Support……...p. 20 Teacher Aide Procedures……………………….….p. 21 Remote Learning Instructional Support……….…pgs. 22-25 Professional Development Plan…....……………...p. 26 Technology Support……………………………..….p. 27 Equitable Access…………………………………….p. 28 Meeting Nutritional Needs………………………...p. 29 Communication……………………………………..p. 30 Advanced Cleanliness Protocols…………………..p. 31 Related Policies and Regulations………………….p. 32 Human Resources.…………………………………..p. 33 Facilities……………………………………………....p. 34

Members of the Keyport E-Learning Management Leadership Team

Name Position Contact Information

Lisa Savoia, Ed.D. Superintendent of Schools [email protected]

Laura Godlesky, Ed.D. Director of Curriculum & [email protected] Instruction

Anthony Rapolla Business Administrator [email protected]

Meagan Drapkin Supervisor of Language Arts [email protected]

Kristie Sussino Supervisor of Mathematics [email protected]

Elijah Pereira Central School Principal [email protected]

Michael Waters High School Principal [email protected]

Erik Mammano Director of Special Services [email protected]

Joseph Palumbo Director of Guidance [email protected]

Chain-of-Command to Carry Out Management Plan

Primary: Lisa Savoia, Ed.D., Superintendent Secondary: Anthony Rapolla, Business Administrator Tertiary: Laura Godlesky, Ed.D., Director of Curriculum

Essential Personnel

In the case of mandated remote learning, the district identifies the following roles as essential personnel and describes their workstreams:

Role Workstreams Number of Employees

Superintendent of Schools 7:30am -1pm Monday to 1 Thursday to manage district operations and needs

Business Administrator 8-10am on days of food 1 distribution (Monday and Wednesday) or as needed for district operations

Technology Team As needed to support the 2 tech needs of the district (or working remotely when not needed in district)

Building and Grounds 6:00am - 12:00pm & 6 for each shift 9:00a.m.-3:00 p.m. daily to distribute lunches, sanitize the CS Vestibule, cafe, and Board of Education building.

Maintenance 6:00am - 12:00pm & 6 for each shift 9:00a.m.-3:00 p.m. daily to continue the deep cleaning protocol at each school.

Demographic Profile of the Keyport Public Schools

Keyport Public Schools are located in the 1.4 square mile town of Keyport, New Jersey. This ethnically diverse suburban community is located in the Bayshore Area of the Jersey Shore and has a population of 7,240 people.

The enrollment of Keyport Central School(preK-8) is 668. Of that total, there are 52 preschoolers, 54 English Language Learners, and 121 special education students. Additionally there are currently * homeless students and 362 students receiving free or reduced meals.

The enrollment of Keyport High School(9-12) is 356 and consists of students feeding from both Keyport Central School and Memorial School in Union Beach. Of that total, there are * English Language Learners and 60 special education students. Additionally, there are currently * homeless students and 160 students receiving free or reduced meals.

*n is less than 10

Remote Learning Plan

Goal: To implement an alternative instructional process that is flexible yet rigorous to meet the standard for structured learning time so that school days missed for a pandemic crisis can be counted towards the state requirement of instruction for the calendar year. This requires several objectives, flexibility in staffing roles and responsibilities, and may have different needs depending on grade level.

General Plan for Remote Learning Days

● Remote Learning Days are designed to reduce the impact and disruption to the school calendar and student learning and achievement in the event of a pandemic emergency. ● On Remote Learning Days, a structured learning day will be provided so that students will continue to learn materials that are relevant to the current unit of study. While this coursework will be completed outside the traditional classroom setting, it will serve as an extension of previous learning and extend to new concepts. ● A Remote Learning Day is defined as a day that students and teachers (as well as support staff) stay home, but is considered a school day by New Jersey State Law. ● Staff members will bring home their district-issued chromebook and charging wire each day going forward in case the need for virtual learning occurs outside of school hours. Staff members will ensure that they have all necessary passwords to all district programs as well as a list of student usernames and passwords. ○ Any teacher whose curriculum is tied directly to an online platform (HMH - Ed Your Friend in Learning (SS 6-12, Science K-12), Connect Ed, Smarty Ants, Razz Kids, Newsela, My Perspectives, IXL, and LinkIt) should ensure that all students can log into each virtual class ○ All teachers should create a Google Classroom. Google Classrooms should be shared with all students and check that parents/students have access. Please invite your direct supervisor AND principal to each classroom. ● Any day that is deemed a Remote Learning Day will be stated clearly via the district’s automated notification system (Honeywell) by the Superintendent as well as indicated clearly on the district website.

General Procedures for Remote Learning Days

Grades PreK -2 Teacher Procedures: ● From 9:00am - 3:00pm all staff will be available for students and families to contact virtually as needed. (w/the exception of Friday 1:15-3:00, teacher collaboration time) ● For PreK - 2, all work will be assembled in folders and organized for student completion. Backpacks will be sent home with materials as well as the folders for these grade levels. All work should also be uploaded in the Google Folders that have been shared with you. ● By 9:00am each day, the teacher will post the daily assignments for the class using a Google Classroom or Class Dojo. The teacher should include the daily special in their plan so that parents and students can visit that teacher’s Google Classroom/Website for the daily assignment (example: Today is Art! Please visit Mr. Morelo’s Google Classroom for today’s activity.) ● Teachers will send home instructions to parents on accessing Google Classroom and show their students in school as soon as possible. This will be posted on the teacher’s website as well. ● From 9:30am - 12:30pm faculty are expected to be supporting students working on daily assignments. Students should be completing assignments during this time. 12:30pm - 1:15pm will be considered “lunch” for all students and faculty. From 1:15 - 3:00pm, teachers and faculty will prepare their lessons for the next day, and utilize Zoom and other technology to work collaboratively with Special Education teachers and other specialists to ensure all student needs are met. ● Teachers will be available to answer parent emails from 1:15 until 3:00pm daily. ● In the case that a teacher is ill and must use a sick day, it should be entered into Aesop by 7am on the day of the absence in which a proxy will be assigned to conduct the lessons for that day. ● In the case that a teacher has a power loss, he/she should communicate that directly to the Principal as soon as possible and a proxy will be assigned to conduct the lessons for the day. ● Lesson plans should be created and posted on the Genesis Platform as done regularly, but align with the shortened time frame and be specific to virtual learning. ● Assessment and monitoring of understanding for remote learning will look different than in a traditional classroom, but teachers are responsible for monitoring and documenting student completion of assignments and

participation in collaborative learning. Students in primary grades can be directed to turn in completed work for assessment upon their return to school. ● Teachers will provide specific and detailed instructions about the assignments that will include: ○ Morning Message / Greeting / Engagement Activity ○ Objective/Purpose of Assignment ○ Description of the tasks including instructional support and directions and resources required to complete the assignments ○ Due Dates ○ They should also include: ● Screencasts or Podcasts to support learning as needed ● Instructional videos or helpful links, as needed ● With paper folders, the use of a QR Code that links to an instructional video would be helpful and easy for students to use. ● Teachers should look to utilize all instructional platforms in which the district has purchased and implemented. A number of free online platforms are available for use and can be found at https://sites.google.com/kpsdschools.org/kps-teacher-resources-for-remo/soci al-studies-resources . Teachers should not enroll students in new instructional resources without the express permission from the Director of Curriculum. ● The use of Zoom or Google Hangouts is highly recommended to increase the student/teacher engagement with remote learning. Zoom is free for conferences up to 40 minutes in length, and can be a great way to simply provide “carpet time” for students to share with one another virtually and still feel connected to their teacher and peers. ● Students may be asked to complete a variety of learning tasks that are included in the instructional learning plan found later in this document. ● All teaching materials should follow Copyright Laws for distribution. ● Lessons should be planned so that students can complete the work independently. ● Most assignments should have a one-day turnaround time. While a project might span multiple days, it should be broken down so that each day work can be submitted and reviewed by the teacher. ● Parents should report student absences to a district created email ([email protected]). ● Attendance will be reviewed by district administration. A separate follow-up plan for administration will be created to support daily attendance and participation in learning.

● Student needs related to established additional school supports (ELL, 504, IEP) will have their work accommodated based upon their needs by their special education, general education, and/or child study team members. This may include additional time and resources for these students upon their return to school. Related services will be modified and provided upon students’ school return. ● Printed materials for lessons must be provided prior to remote learning days as best as possible. ● At 2:45pm each day, the staff member should send a “summary of the day” by completing the Google Form sent and submitted daily. If no summary is submitted, the teacher will be contacted to determine if it was an oversight or absent for that day.

Grades 3 - 8 Teacher Procedures: ● From 9:00am - 3:00pm all staff will be available for students and families to contact virtually as needed. (w/the exception of Friday 1:15-3:00, teacher collaboration time) ● By 9:00am each day, the teacher will post the daily assignments for the class using Google Classroom. The teacher should include the daily special in their plan so that parents and students can visit that teacher’s Google Classroom for the daily assignment (example: Today is Art! Please visit Mr. Morelo’s Google Classroom for today’s activity.) ● From 9:30am - 12:30pm, students and faculty are expected to be logged on and working on daily assignments. 12:30pm - 1:15pm will be considered “lunch” for all students and faculty. From 1:15 - 3:00pm, teachers and faculty will prepare their lessons for the next day, and utilize Zoom and other technology to work collaboratively with Special Education teachers and other specialists to ensure all student needs are met. ● Teachers will be available to answer parent emails from 1:15 until 3:00pm daily. ● In the case that a teacher is ill and must use a sick day, it should be entered into Aesop by 7am on the day of the absence in which a proxy will be assigned to conduct the lessons for that day. ● In the case that a teacher has a power loss, he/she should communicate that directly to the Principal as soon as possible and a proxy will be assigned to conduct the lessons for the day. ● Lesson plans should be created and posted on the Genesis Platform as done regularly, but align with the shortened time frame and virtual learning. ● Assessment and monitoring of understanding for remote learning will look different than in a traditional classroom, but teachers are responsible for

monitoring and documenting student completion of assignments and participation in collaborative learning. Teachers should provide clear guidance on how assignments should be completed and submitted and specific feedback is essential. ● Teachers will provide specific and detailed instructions about the assignments that will include: ○ Morning Message / Greeting / Engagement Activity ○ Objective/Purpose of Assignment ○ Description of the tasks including instructional support and directions and resources required to complete the assignments ○ Due Dates ○ They should also include: ● Screencasts or Podcasts to support learning as needed ● Instructional videos or helpful links, as needed ● With paper folders, the use of a QR Code that links to an instructional video would be helpful and easy for students to use. ● Teachers should look to utilize all instructional platforms in which the district has purchased and implemented. A number of free online platforms are available for use and can be found at https://sites.google.com/kpsdschools.org/kps-teacher-resources-for-remo/soci al-studies-resources . Teachers should not enroll students in new instructional resources without the express permission from the Director of Curriculum. ● The use of Zoom or Google Hangouts is highly recommended to increase the student/teacher engagement with remote learning. A free Zoom account can be created with unlimited conferences (no longer than 40 minutes in length). ● Students may be asked to complete a variety of learning tasks that are included in the instructional learning plan found later in this document. ● All teaching materials should follow Copyright Laws for distribution. ● Lessons should be planned so that students can complete the work independently. ● Most assignments should have a one-day turnaround time. While a project might span multiple days, it should be broken down so that each day work can be submitted and reviewed by the teacher. ● Parents should report student absences to a district created email [email protected]. ● Student needs related to established additional school supports (ELL, 504, IEP) will have their work accommodated based upon their needs by their special education, general education, and/or child study team members. This may

include additional time and resources for these students upon their return to school. Related services will be modified and provided upon students’ school return. ● Students without internet access will be provided with a mobile hotspot/free internet access facilitated by the district. ● Printed materials for lessons must be provided prior to remote learning days as best as possible. ● At 2:45pm each day, the staff member should send a “summary of the day” by completing the Google Form sent and submitted daily. If no summary is submitted, the teacher will be contacted to determine if it was an oversight or absent for that day.

9-12 Teacher Procedures: ● From 9:00am - 3:00pm all staff will be available for students and families to contact virtually as needed. ● The high school will provide virtual instruction using the following timetable: ○ Block 1: 9:30am - 10:15am ○ Block 2: 10:15am - 11:00am ○ Block 3: 11:00am - 11:45am ○ Block 4: 11:45am - 12:30pm ● From 9:30am - 12:30pm, students and faculty are expected to be logged on and teaching their assigned classes. 12:30pm - 1:15pm will be considered “lunch” for all students and faculty. From 1:15 - 3:00pm, teachers and faculty will prepare their lessons for the next day, and utilize Zoom and other technology to work collaboratively with Special Education teachers and other specialists to ensure all student needs are met. ● Teaching remotely includes the following daily expectations: ○ A Daily Message, greeting, or check-in ○ Direct Instruction through Google Hangouts or Zoom ○ Explanation of content through Screencastify or Podcast ○ Collaborative Activities / Use of online platforms ○ Guided Practice ○ Assessment ● Students will be given until 11:59pm of that day to complete the assignments started in class. ○ All accommodations for students with IEPs, 504s, I&RS plans, and ELLs MUST be met ● Most assignments should have a one-day turnaround time. While a project might span multiple days, it should be broken down so that each day work can be submitted and reviewed by the teacher. ● On the day following each assignment, the teacher is to check if a student submitted work or “justified” a day of learning. ○ Teachers should utilize the “Daily Teacher Log” which will have a dedicated question to include the names of students that did not “justify” their participation through work submission or engagement ■ Counselors will reach out to students and families and then communicate with the teachers on a weekly (or daily as needed) basis. ■ Teachers should use the information from counselors to record/grade the students in question

● All staff should be considerate of individual households/situations ● Assessment and monitoring of understanding for remote learning will look different than in a traditional classroom, but teachers are responsible for monitoring and documenting student completion of assignments and participation in collaborative learning. Teachers should provide clear guidance on how assignments should be completed and submitted and specific feedback is essential. ● Lesson plans are to be completed and posted on the Genesis Platform as done regularly, but align with the shortened time frame and virtual learning. ● Teachers should look to utilize all instructional platforms in which the district has purchased and implemented. A website of free and approved options is available at https://sites.google.com/kpsdschools.org/kps-teacher-resources-for-remo/soci al-studies-resources . Teachers should not enroll students in new instructional resources without the express permission from the Director of Curriculum. ● All teaching materials should follow Copyright Laws for distribution. ● Parents should report student absences to a district created email [email protected]. ● Student needs related to established additional school supports (ELL, 504, IEP) will have their work accommodated based upon their needs by their special education, general education, and/or child study team members. This may include additional time and resources for these students upon their return to school. Related services will be modified and provided upon students’ school return. ● Students without internet access will be provided with a chromebook from the district. ● At 2:45pm each day, the staff member should send a “summary of the day” by completing the Google Form sent and submitted daily. If no summary is submitted, the teacher will be contacted to determine if it was an oversight or absent for that day. ● In the case that a teacher is ill and must use a sick day, it should be entered into Aesop by 7am on the day of the absence in which a proxy will be assigned to conduct the lessons for that day. ● In the case that a teacher has a power loss, he/she should communicate that directly to the Principal as soon as possible and a proxy will be assigned to conduct the lessons for the day.

Special Education / ESL/ GT / Title I Teacher Procedures

● From 9:00am - 3:00pm all staff will be available for students and families to contact virtually as needed. 12:30pm - 1:15pm will be considered “lunch” for students and faculty. ● These teachers are expected to collaborate and support the planning and implementation of remote learning. All student needs should be met for all ELLs, SE students, and students with 504 plans. ○ All SE teachers should provide modifications and share with the Director of Special Education as documentation of IEP implementation. ○ All ESL teachers should provide modifications and share with their direct supervisor. ○ All General Education teachers should include 504 modifications within their lesson plans. ● The G&T and Title I teachers should create a Google Classroom to support enrichment and intervention for the students that they regularly meet with. For intervention, this might include a folder with intervention activities and expectations. ● In the event that a proxy teacher is needed, SE, G&T, and Title I teachers will serve as the substitute teacher for the morning hours on instruction. ● At 2:45pm each day, the staff member should send a “summary of the day” by completing the Google Form sent and submitted daily. If no summary is submitted, the teacher will be contacted to determine if it was an oversight or absent for that day.

CST / Guidance / Nurse Staff Procedures

● From 9:00am - 3:00pm all staff will be available for students and families to contact virtually as needed. 12:30pm - 1:15pm will be considered “lunch” for students and faculty. ● CST members and guidance staff should be available for staff to communicate needs and provide support. ○ CST members should be contacting each child that they case manage and checking in through district email. All communication should be carefully documented and shared with the Director of Special Services. If needed, the CST will also contact the teacher with any communication that affects instructional planning and delivery. ● School Counselors should be available to communicate with students as needed through district email. ● School Counselors should be monitoring the instructional activities of students that have been deemed academically “high risk.” ● School counselors and CST members might also be used as proxy teachers if needed. ● The nurse will be available to provide information about preventative measures regarding the spread of this illness. ● At 2:45pm each day, the staff member should send a “summary of the day” by completing the Google Form sent and submitted daily. If no summary is submitted, the teacher will be contacted to determine if it was an oversight or absent for that day.

Additional Special Education / Related Services Considerations Federal and State Guidance: Include Links: Fed-DOE Memo DOE Guidance Memo Bill 3813 NJ 3813 EO 103 up for approval 4/1 EO 103 EO 103 Modified after approval 4/1 Approved EO 103 NJ DOE Memo 4/3 Providing Special Education and Related Services to Students with Disabilities During Extended School Closures as a Result of COVID-19

District Communication: Sent through Honeywell email override and posted on district website (COVID-19 District Communication): 3/23/20-General Parent/Guardian CST Communication (English/Spanish) CST Parent Pandemic Communication 3/30/20- Parent/Guardian Communication- Related Services w/ Board Counsel Guidance (English/Spanish) CST Related Services Letter 3/30/20 4/6-7/20-Parent/Guardian Communication- Updated Related Services (OT/PT) (English/Spanish) CST- Related Services Communication English/Spanish -Updated 4/6/20 Twitter/Facebook- Stating a note for parents to visit the website (COVID 19 Communication) for updates.

Virtual IEP Meeting Process & Procedure: Virtual-Google Hangout Meet (3/19/20, Updated 3/27 w/ CST Secretary confirming meetings by phone and documenting.) 1. Scheduling Meetings: ● Contact parents to see if they agree and have capability (Google Hangout Meet also provides a dial in number, if preferable). ● Update the schedule within Google Folder: 2019-2020 CST Meetings ● Contact teachers needed for meeting with time and date. ● Schedule Google Invite/Hangout through Google Calendar- CST Calendar ● Share schedule of meetings w/building principals for teacher coverage if needed. ● The CST secretary will call and confirm the day before and document on the schedule within the CST Meeting Google Folder.

2. Documentation of Meetings:

● Confirmation Email-Parent either agreeing or disagreeing (if disagree please document) to a virtual meeting. ● Summary Email- Sharing the summary and any agreed upon changes from the meeting. ● Acknowledgement Email: Parent/Guardian response acknowledging the summary/changes. Please make sure that it is noted within the IEP that any new goals would not be in effect until return to school setting. ● Meeting participation sheet- Case Manager still fills one out. Note meeting was done virtually. ● Email IEP PDF to parent w/note (keep track and log) that a hard copy will be sent upon our return to school. ● Each case manager/therapist is required to save this documentation for each student.

Evaluations and Timelines: They are frozen during the period of time we are closed. They will be completed upon return to the district. The period of time we are closed will be added to the timeline. Example: if we are closed for two weeks then the testing period will be extended by two weeks ie: Evaluation due April 1st it would now be due April 15th.

Any meetings that can not be scheduled (agreed upon) through virtual means or phone conferencing will be scheduled within the time period we are closed. Example: if we are closed for two weeks, the case manager will make every effort to reconvene that meeting within the first two weeks we are back in session.

IEP Drafts/Reports: Will be sent to the Director of Special Services by email for review. Once approved a confirming email will be sent to the appropriate CST member as well as the CST secretary for finalization within Frontline (IEP Direct). Once the secretary finalizes the IEP in Frontline an email will be sent to the CST member.

Virtual Related Services Process & Procedure (as of 4/1, updated 4/3 to include OT/PT):

1. Parent Contact: Through the use of district email or district phone. This contact is to offer & schedule appropriate related services. Email contact should also include parent’s consent/denial. In cases where the parent/guardian was contacted by phone a follow up email needs to be sent restating the parents denial or consent. Each case manager/therapist is required to save this documentation for each student.

● The purpose of the email is to document the parents/guardians wishes. This serves as a backup to the CST Related Services Letter (3/30/20 & 4/6-7/20), in which written notice of denial of services from the parent/guardian is requested. It also can serve as documentation in cases in which the parent/guardian claims to have not received the CST Related Services Letter.

2. Scheduling of Sessions: Every session, regardless of type of media used, is to be scheduled in the appropriate Google Calendar. Every CST member, CST Secretary, Director of Special Services, Superintendent and Building Principals have been given access to each of the following calendars:

● CST Virtual Speech ● CST Virtual Counseling ● CST Virtual OT ● CST Virtual PT

Case Managers/Therapists are to review calendars to prevent double booking students that receive multiple services. They are also to notify student’s teachers of scheduled sessions. Every effort will be made to follow the student’s IEP as it pertains to the number of sessions scheduled. Any deviation is to be documented. (ex- Parent only wants 1 session a week, but IEP calls for two).

Once a consistent schedule has been set with the caseload please share that schedule in Google w/Director and CST Secretary.

Upon the return to school students will be assessed and the need for compensatory services will be determined.

3. Possible Platforms Used for Related Services: District Phone Conference, Google Hangout Meet, District Email Communication, Class Dojo (only w/parent consent for that specific platform).

4. Expectations & Procedure for Sessions:

● Recording of any instruction or therapy sessions would violate Board of Education policies and a violation of New Jersey Wiretapping Law (N.J. Stat. §§ 2A:156A). It is expressly understood that all students shall be required to adhere and comply with all applicable Board policies governing the use of technology.

● We ask that all students utilize appropriate dress and language at all times. Parents please ensure anything displayed in the background is appropriate to a school environment. It is also important that only the students in the class interact with the therapist and the other students.

● Sessions w/elementary aged students- Therapists will check in with parents/guardians before the session begins.

● If a student is not behaving properly, and does not stop with warnings, the session will be politely ended and documented. Parents/guardians will be contacted and be made aware of the situation (back up w/email). If at any time it is felt contact with the parent needs to be supported the director will be included.

● SEMI-Continue to enter information about the session upon completion. Forms have been provided.

In General: CST Team Members are to document all specific communication between teachers, students, parents administration in the CST Communication Log.

CST Members are to fill out a Staff/Teacher Summary as required by the district. This can be a general statement about the day's activities. (Ex. contacted parents, scheduled related service, attended CST staffing meeting).

CST and Parents/Guardians of medically fragile students will collaborate on providing appropriate services in the case of instruction being provided remotely.

Out of District Communication: Directors/Principals are asked to share their schools Pandemic plan with us. In the event our school is closed and the out of district school is open, the student will attend and their school calendar will be followed. The district will communicate with schools of students in out of district settings to make sure transportation is provided

KPS Guidance Social, Emotional, and Mental Health Resources

Resources for Parents and Students

Talking To Your Kids About Coping With Stress An Infectious Coronavirus Disease Outbreak

Parent Resource Guide: Talking Help Your Child Cope with to your children about COVID-19 Anxiety ______

County Mental Health Resources: For any life threatening mental health emergencies: Dial 911

If your child is experiencing social, emotional, or behavioral distress contact: NJ Perform Care: 24/7 Hotline 1-877-652-7624

2nd Floor Helpline is a confidential helpline for NJ youth and young adults: 2nd Floor Youth Helpline: 1-888-222-2228

Guidance Department Contacts Joe Palumbo, Director of Guidance-- [email protected] Stacey Oxley, High School Guidance Last Names A-K: [email protected] Kaitlin Gilbride, High School Guidance Last Name L-Z: [email protected] Lindsay Thein, SAC Counselor: [email protected] Stephanie Parson, KCS Guidance: [email protected] Join our Guidance Google Classroom for updates during this time of Remote Learning! Gc63knu

Teacher Aide Procedures

● From 9:00am - 3:00pm all staff will be available for students and families to contact virtually as needed. 12:30pm - 1:15pm will be considered “lunch” for students and faculty. AM aides will be available from 9:00-12:00 and PM aides will be available from 12:00-3:00. ○ Part-time aides will be virtually available only during their currently scheduled working hours. ● In the case of 1:1 aides, the teacher aide should reach out to each family by email every morning prior to 10:00am to check to see if any assistance or clarification is needed to complete the daily assignment). A copy of this email should be sent to both the Case Manager and the Director of Special Services. ● Teacher Aides may also receive emails with professional development assignments they will be expected to complete during Remote Learning Days. ● If device and/or internet access is an issue, please let your building principal know, and professional learning will be conducted through reading a book and/or articles related to their work. ● At 2:45pm each day (or the end of the work day in the case of part-time aides), the staff member should send a “summary of the day” by completing the Google Form sent and submitted daily. If no summary is submitted, the staff member will be contacted to determine if it was an oversight or absent for that day.

Keyport Central School Remote Learning Support https://sites.google.com/kpsdschools.org/kps-teacher-resources-for-remo/ social-studies-resources

● Preschool ○ Letter/Sound/Number recognition and practice ○ Practice fine motor skills (find activities)

● Grades K-2 ○ Bag of books at reading level, reading log, higher-level thinking questions ○ Fundations spiral practice (shared drive) ○ Writing journal ○ Math Workbook and spiral review activities (create model/samples) ○ Fine motor skills practice (find activities)

● Grades 3-5 ○ Bag of books at reading level ■ Various Activities: reading log, response to reading questions (higher-level thinking) for any book, GoogleSlide, blog questions, etc ○ Newsela ○ Fundations spiral practice (grade 3) ○ Word work and vocabulary ○ Writing journal (provide rubrics for student self assessment) ○ Math Workbook and spiral review activities ■ create model/samples ■ potential videos and podcasts ○ NJSLA practice ■ ELA https://nj.mypearsonsupport.com/practice-tests/english/ ■ Math https://nj.mypearsonsupport.com/practice-tests/math/

● ELA Grades 6-8 ○ Novels (books on student reading levels) ■ Book Clubs, Book Studies, Literature Circles ■ Reading log, response to reading questions (higher-level thinking) for any book, GoogleSlide, blog questions, etc ○ Newsela

○ Writing Journals (provide rubrics for student self assessment) ○ NJSLA practice ■ https://nj.mypearsonsupport.com/practice-tests/english/

● Math Grades 6-8 ○ Spiral Review (utilize workbooks) ○ IXL ○ Problem Based Learning/Projects ○ Websites and Videos ○ Constructed response practice ○ NJSLA practice ■ https://nj.mypearsonsupport.com/practice-tests/math/

● Science Grades 4-8 ○ NJSLA practice Grades 5 & 8 ■ https://nj.mypearsonsupport.com/practice-tests/science/ ○ Dimension Workbooks ■ Online resources: videos, tests, labs, create a classroom ○ Newsela ○ Response to reading using ELA companion standards ■ NJSLS 6-8

● Social Studies Grades 4-8 ○ HMH online ■ Assign assignments ○ Newsela ○ Response to reading using ELA companion standards ■ NJSLS 6-8

● Special Area Teachers ○ Project Based Learning Activities ○ Health and Physical Education ○ Technology ○ Visual and Performing Arts ○ World Languages

Keyport High School Remote Learning Support https://sites.google.com/kpsdschools.org/kps-teacher-resources-for-remo/ social-studies-resources

● ELA Grades 9-12 ○ Novels (books on student reading levels) ■ Book Clubs, Book Studies, Literature Circles ■ Reading log, response to reading questions (higher-level thinking) for any book, GoogleSlide, blog questions, etc ○ Newsela ○ Writing Journals (provide rubrics for student self assessment) ○ NJSLA practice ■ https://nj.mypearsonsupport.com/practice-tests/english/

● Math Grades 9-12 ○ Spiral Review (utilize workbooks) ○ IXL (Action Plans) ○ Problem Based Learning/Projects ○ Websites and Videos ○ Constructed response practice ○ NJSLA practice ■ https://nj.mypearsonsupport.com/practice-tests/math/

● Science Grades 9-12 ○ NJSLA Grade 11 Practice ■ https://nj.mypearsonsupport.com/practice-tests/science/ ○ Dimension Workbooks ■ Online resources: videos, tests, labs, create a classroom ○ Newsela ○ Response to reading using ELA companion standards ■ Companion Standards 9 & 10 ■ Companion Standards 11 & 12

● Social Studies Grades 9 - 12 ○ HMH online ■ Assign assignments ○ Newsela ○ Response to reading using ELA companion standards ■ Companion Standards 9 & 10 ■ Companion Standards 11 & 12

● Special Area Teachers ○ Project Based Learning Activities ○ Health and Physical Education ○ Technology ○ Visual and Performing Arts ○ World Languages

● Special Education ○ Related services ■ Please post resources on your website

Professional Development Plan for Teachers

● Training on the Keyport Pandemic Management Plan ○ Review Plan ○ State public health directives ○ Teachers will be trained in pandemic related symptom identification ● Chain of Command/Reporting to Direct Supervisors ● Instructional Planning and Preparation ○ Special Area Teachers ○ Electives ○ Core Curricular Content Areas ● Google Classroom ● G-Suite ● Zoom in the Classroom ○ Tips & Tricks: Teachers Educating on Zoom ● Screencast-O-Matic ● Utilizing Teacher Webpage/Blogs ● PodCasting and Video on Demand ● District Purchased Online Text/E-books ○ HMH ○ Dimensions ○ Newsela ○ SmartyAnts ○ IXL ○ Pearson

Professional Development Schedule: Training on Pandemic Management Plan: Thursday, March 12, 2020 (pm) Planning for remote instruction: Friday, March 13th, 2020 (pm) Continuing PD Planning for increasing awareness and skill set for Virtual Learning

Technology Support

The Keyport Public Schools has conducted a survey and determined the technology needs of its students. All students in need of hardware will be provided Chromebooks. Optimum is supplying district-issued devices with wifi for students that require such so that they can participate fully in an e-learning environment. If necessary, paper copies and handouts of instructional activities will be provided for any student.

Teachers are utilizing G suite and other online platforms such as Zoom, HMH, and ClassDojo to assist in the facilitation of instruction. This is not an all inclusive list. The KPS Remote Learning Resource site was created to identify other potential resources.

All technology questions and concerns should be directed to the District Technology Coordinator, Mr. Pablo Guevara, who can be reached at [email protected]. Please cc the superintendent Dr. Lisa Savoia at [email protected] on all technology emails. Teachers who encounter issues with logins to textbook and resource platforms should contact Mrs. Robin Gallo at [email protected].

Equitable Access

Technology: As a proactive measure, the Keyport Public Schools created and disseminated a comprehensive survey to determine the potential of virtual learning possibilities on March 9, 2020. From this data, we could discern the needs of our students and plan to provide options in the event of a long term school closure. The information provided in this survey could only be seen by members of the administrative team and will not be shared.

If the survey indicated that access to hardware was an issue for students, a member of the Keyport Administrative Team contacted the family to clarify and determine specific needs. The Keyport District will leverage the learning platforms and hardware that we have available to provide equitable access to all of our students inclusive of chromebooks and hotspots. If all efforts to provide technology are exhausted, students will have access to learning through district provided instructional materials.

If needed, students will be provided with the materials to download and print prior to the commencement of remote learning days.

Assisting the Special Needs Population: Student needs related to established school supports (IEP, 504, ELL) will have their work modified based upon their needs and appropriateness for a virtual environment. This may include additional time and resources for these students upon their return to school.

Planning and considerations should address the needs of students and staff with hearing, mobility, sight, or other health impairments.

Meeting Nutritional Needs

Continued Meal Service Plan:

The Keyport Board of Education will make a great effort to continue to provide meals for qualifying families of the school district through agreement #0202430. Meal distribution (2 meals per day per qualifying child) will begin on March 17, 2020 and continue until schools reopen and be prepared by Maschio’s Food Service. Up to two meals daily will be claimed for reimbursement.

All meals can be picked up between 8am and 10am at the main entrance of the Keyport Central School on Mondays. Monday’s pick-up will include meals for Monday through Friday. Meal Distribution Procedure:

● Meals will consist of (1) breakfast and (1) lunch daily. They will be in grab and go bags. ● Participants must wait outside the Keyport Central School Front entrance. ● Participants must use the talk box to communicate with the Main Office. ● Participants must give the name of the student(s) they are picking meals up for and may be asked to provide identification. ● Only one student/family is permitted into the vestibule at a time to pick up their meals. ● When the student/family enters the vestibule, they will take their meal/meals. ● After one student/family exits the vestibule, the next set of meals will be placed in the vestibule for the next student/family. ● The same process will be followed by the next student/family until all meals are distributed. ● Meals will also be delivered if requested on Mondays. ● This will also take place on Monday, April 13th, the week of Spring Break at the cost of the district. ● If you would like to begin meal delivery, please email Robin Gallo at [email protected]. Both KCS and KHS student rosters will be supplied for the purposes of keeping track of free and reduced students. However, meal counts will be kept by daily meal count tally sheets.

KHS students that reside in Union Beach will be able to receive meals from the Memorial School in Union Beach.

Communication

At any time, but even more so during a time of emergency, clear, concise communication is essential among all stakeholders. The Keyport District Website will have a “landing place” that will direct users to all information pertaining to the COVID-19 and/or information relevant to the school closure.

The following protocols will be in place: 1: The Superintendent will cancel and announce cancellations of all large group activities including club and sporting events if directed to do so by the NJ Health Department and/or the NJDOE via the County Superintendent. 2: The Superintendent will provide updates and the latest research information to staff, students, and parents via email and the district website. 3. The school nurse will provide the superintendent with preventative hygiene and information about respiratory etiquette. Hand washing signs will be in ALL bathrooms.

Secretarial Response to Parent Inquiries: ● The office staff will respond to parent phone calls received by using the phone script below: “Thank you for your phone call. We have information for parents about the Coronavirus that can be found on our District Website. This information can be found under Coronavirus - Parent Resources. If you have a more specific question, I can transfer you to Dr. Savoia, our Superintendent who can provide you with more assistance.”

Working with the Media: All communication with the media will be done as per policy by the Superintendent of Schools. If the Superintendent is unavailable, a proxy will be named. If questioned directly by a member of the media, don’t respond with a “no comment” but rather direct them to our media consultant, Dr. Savoia. You can do this by saying, “I don’t have that information, but please contact our Superintendent, Dr. Lisa Savoia.”

Communication with Children about COVID-19: ● National Association of School Psychologists: Talking to Children About COVID-19 A Parent Resource

● Child Mind Institute: Talking to Kids about Coronavirus Advanced Cleanliness Protocols

This plan includes a plan for aggressive cleaning to reduce the spread of germs. While daily cleaning always occurs for space occupied by students and faculty, an aggressive cleaning plan has been created to better meet the needs of the district during a pandemic outbreak.

The aggressive cleaning plan includes the following:

● Cleaning and disinfecting of all hard “hard surfaces” daily. ● Cleaning, disinfecting and sanitizing the main entrance and exits of both buildings after school start times, daily and nightly. ● Cleaning, disinfecting and sanitizing all door handles daily. ● Cleaning, disinfecting and sanitizing all handrails daily. ● Disinfecting cafeteria tables and kitchen areas daily. ● Regular cleaning and disinfecting of chromebooks/computers. This will be done in bulk and then on a bi-weekly basis as determined by the schedule. ● Each Friday, all hard surfaces and occupied areas will receive deep cleaning, disinfecting and sanitizing.

Related Policies / Regulations

Nursing Services Plan

Health Services

Hygienic Management

Emergency & Crisis Situations

Care of Injured & Ill Persons

Control of Communicable Disease

Harassment, Intimidation and Bullying

Human Resources

If the district is closed for staff:

● Payroll will continue to be processed remotely. Employees will continue to be paid without interruption through direct deposit.

● Specific employee benefit questions or concerns can be emailed to the School Business Administrator, Anthony Rapolla, at [email protected].

Facilities

If the schools are closed for students, all facilities in the district will be closed with the following exceptions:

● The Keyport Central School vestibule will be open between 8:00am and 10:00am on Mondays and Wednesdays for the disbursement of boxed student breakfast and lunches for qualifying families.

● Specific personnel deemed necessary in remediating the situation.