2011 - 2012

Contents

About Central Highlands Regional Council ...... 2 Our Vision ...... 3 Our Mission ...... 3 Our Values and Commitment ...... 3 A Message from Our Mayor and CEO ...... 4 Our Mayor and Councillors April 28 2012 – June 30 2012 ...... 5 Our Mayor and Councillors 2011 – April 28 2012 ...... 7 Our Senior Executive Team ...... 9 Our Employees ...... 11 Community Financial Report ...... 13 Assessment of Council Performance in Implementing its Long Term Community Plan ...... 19 Meeting Our Corporate Plan Objectives ...... 19 Achievements by Department ...... 23 Other Statutory Disclosures ...... 29

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About Central Highlands Regional Council

The Central Highlands Regional Council was created on 15 March 2008, following the amalgamation of the shires of Bauhinia, , Emerald and Peak Downs.

Our Council is 59,970 km2 in size, an area almost equivalent to 90% of Tasmania. It stretches from the Peak Ranges in the north, to the Arcadia Valley in the south, from in the east, to in the west. It includes the major towns of Emerald, Blackwater, , Capella, , Rolleston and Duaringa.

The area is rich in agriculture. Much of it is grazing land which has been extensively developed and improved, and now produces top quality beef for domestic and export markets. We have a very productive irrigation industry supported by the mighty and storages built along the Nogoa, Comet and Mackenzie Rivers. Crops produced include cotton, grains, table grapes and citrus. We also have a large dryland farming sector.

We are located in the heart of the , home to the largest coal reserve in . A wide range of major global mining companies are active in our region. Millions of tonnes of coal are extracted by the coal industry annually and transported by electric rail to ports in Gladstone and Mackay. Coal seam gas is another resource that has become increasingly more important to our region.

We have a range of stunning natural features that include the , Blackdown Tablelands, the Peak Downs ranges. We also have large sapphire producing fields in the area known as , situated 50 km west of Emerald. This is a popular destination for tourists and an important economic contributor to our local economy.

Our Council has in excess of $800 million in assets, including eleven library branches, six aquatic centres and swimming pools, and seven customer service and rural transaction centres. We maintain almost 5,000 km of Council roads, and numerous parks and gardens, including the glorious Botanical Gardens in Emerald, the Linear Parkland in Capella, Zamia Parkland in Springsure, and Mackenzie Park in Duaringa.

We have a dedicated staff of over 500 people that work hard to deliver and maintain our community assets for our residents and visitors. We have an estimated resident population of 33,741 people1. This does not include the fly-in fly-out workforce from south east , or the drive-in drive-out workforce that come by road from coastal centres. 1 Source: ABS, 2012 (based on Census 2011)

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Our Vision Shaping the future by valuing people, partnerships and place.

Our Mission A region, working in partnership, to foster sustainable development and vibrant communities.

Council’s strategic priorities are:  Creating a region of choice.  Building and delivering sustainable infrastructure.  Harnessing sustainable economic growth.  Protecting our environment.  Our community and our lifestyle.  Strengthening the organisation.

Our Values and Commitment Honesty and integrity: Being honest with our community and colleagues, and treating them with respect, fairness, trust and consistency

Innovation and continuous improvement: Striving for excellence through best practice, creativity and new ideas

Transparency and accountability: Providing open and transparent practices and accountable governance

Diversity: Respecting social, cultural, economic and environmental diversity

Open communication: Assuring timely and effective communication with our community and throughout the Organisation

Leadership, engagement and fair representation: Providing effective leadership to ensure Council’s actions best reflect community Aspirations

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A Message from Our Mayor and CEO

It is with pleasure that we provide an introduction of the Annual Report for the 2011 / 2012 year for the Central Highlands Regional Council.

2011 / 2012 will certainly be remembered as a year when major repairs to many flood affected roads was carried out as a result of the severe flooding to the area, particularly in late December 2010 / early January 2011. The year was also a time of sustained development triggered by the mining and gas boom.

A major milestone achieved was the adoption of the long-term Community plan which was formulated with community participation. This plan is a framework to assist in guiding the future growth, prosperity and liveability of the region.

The contents of the report details our progress towards strategic goals set in the 2009 / 2013 Corporate Plan.

Some of the major achievements completed during the reporting period included:

 Construction of a new bitumen roads, reseals and addition funding for capital road projects  Re-sheeting of gravel roads, in addition to flood damage restoration works  Seniors Week in Springsure – over 150 of our older residents across the region attended  Continuing hydrology studies were commissioned by Council to assist in finding mitigation measures that can be used for future planning and implementations with outcomes expected in the next reporting period.  All Abilities Park Blackwater designed for use by persons of all abilities  Skate Parks in Springsure and Bluff  Sapphire Aquatic Centre  Five units for the aged in Sapphire  Gemfields SES Facility  McIndoe Park Master Plan

Council reviewed and made changes to its organisational structure with a view to providing productivity and efficiency gains.

This period also saw a change in Council representation from the quadrennial local government elections held in April 2012. The Mayor was re-elected unopposed, Councillors Paul Bell AM and Gail Nixon were re-elected with six (6) new Councillors being Crs Charles Brimblecombe, Kevin Cracknell, Gail Godwin-Smith, Peter Maundrell, Kevin Pickersgill and Gai Sypher.

Welcome to the new Councillors and thank you to the previous Councillors who retired or were not returned for their genuine contribution to the newly formed Central Highlands Regional Council.

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We take this opportunity to thank Councillors for their untiring commitment to the community, Senior Executive Staff for their ongoing leadership and Council Staff for their diligence in delivering quality services to the community throughout the year.

We trust this Annual Report provides some meaningful insight into the operations of the Central Highlands Regional Council and its plans for the Region into the future whilst “Valuing People, Partnerships and Place.” Bryan Ottone Cr Peter Maguire Chief Executive Officer Mayor

Our Mayor and Councillors April 28 2012 – June 30 2012

Mayor Cr Peter Maguire Representative Allocations:  Capricorn Enterprise  Nogoa River Flood Plain Board  CHRC Local Disaster Management Committee  CH Regional Road Partnership Group  CQLGA Management Committee  Local Government/State Government Advisory Forum - Gemfields  Blackwater International Coal Centre  Native Title Negotiations  Central Highlands Development Corporation  Central Highlands (QLD) Housing Company Ltd

Deputy Mayor Cr Gail Nixon Representative Allocations:  Area Disaster Management Committee – Springsure/Rolleston  CHRC Local Disaster Management Committee  Queensland Community Housing Coalition  CH Arts and Culture Advisory Committee/RADF  CQLGA Management Committee  Capella Retirement Homes Management Committee  Bauhinia WORC Community Advisory Committee  Bauhinia CQ Accommodation Advisory Committee

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 Bauhinia Health Advisory Network Committee  Central Highlands Development Corporation

Cr Paul Bell Representative Allocations:  Blackwater International Coal Centre (alternate)  Emerald Driver Training Facility  Native Title Negotiations- Blackwater  CHRC Audit Committee  Central Highlands (Qld) Housing Company Ltd  GP Super Clinic Foundation Board

Cr Charlie Brimblecombe Representative Allocations:  Nogoa River Flood Plain Board  Local Government/State Government Advisory Forum - Gemfields  CH Regional Resource Use Planning Project  Duaringa – Blackwater Sports Complex  Native Title Negotiations- Blackwater

Cr Kev Cracknell Representative Allocations:  Area Disaster Management Committee – Blackwater/Duaringa  Blackwater Health Advisory Network Committee  Blackwater Sports Complex  Native Title Negotiations- Blackwater

Cr Gail Godwin-Smith Representative Allocations:  Rural Services Committee / CH Natural Resource Management Group  CH Arts and Culture Advisory Committee/RADF  Fitzroy Basin Association  CH Regional Resource Use Planning Project  Bauhinia Sports and Recreation Development Committee  Rolleston Coal Community Reference Group  ALGWA (Australian Local Government Women’s Association) Qld State Executive – Zone 2 Representative  Rolleston Coal Community Benefit Fund  Bauhinia WORC Community Advisory Committee  Area Disaster Management Committee – Springsure/Rolleston

Cr Peter Maundrell Representative Allocations:  Nogoa River Flood Plain Board  Area Disaster Management Committee – Gemfields  Gemfields Miners Common Advisory Committee  Central Highlands Community Grants Committee  CHRC Audit Committee  Central Highlands (Qld) Housing Company Ltd

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Cr Kevin Pickersgill Representative Allocations:  Rural Services Committee / CH Natural Resource Management Group  CH Regional Road Partnership Group  Rural Services Committee/CH Natural Resource Management Group  CH Regional Road Partnership Group  Bauhinia Sports and Recreation Development Committee

Cr Gai Sypher Representative Allocations:  Rural Services Committee / CH Natural Resource Management Group  Area Disaster Management Committee Capella/Tieri  Bridgeman Park Sports & Steering Committee.  Peak Downs Pioneer Village Committee.  Peak Downs Community Hall Management Committee  Capella Tieri Middlemount Community Support Network  Emerald Sales Yards  Roy Day Users Group Sapphire  CHRC Community Grants Committee.

Our Mayor and Councillors 2011 – April 28 2012

Mayor Peter Maguire Areas of Responsibility:  Nogoa River Flood Plain Board.  CHRC Local Disaster Management Group.  Central Highlands Isaac Regional Roads Partnership.  Blackwater International Coal Centre Board.  Board Member Capricorn Tourism and Economic Development Ltd.  Chairman Central Highlands Development Corporation Ltd.

Deputy Mayor Cr Paul Bell Areas of Responsibility:  Blackwater Disaster Management Committee.  Blackwater International Coal Centre Board.  Blackwater Area Australia Day Committee.  CHRC Local Disaster Management Group.  CHRC Community Plan Reference Group.  CHRC Strategic Reference Group.  Blackwater Sports Complex.  Duaringa Aged Care Planning & Health.  Duaringa Ghangalu Community Cultural Centre Working Group.  President – Qld Local Government Association

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Cr David Brimblecombe Areas of Responsibility:  Capella Disaster Management Committee.  Peak Downs Bridgeman Park Sports & Steering Committee.  Peak Downs Pioneer Village Committee.  Peak Downs Art Development Committee.  Peak Downs Museum Advisory Committee.  Peak Downs Community Hall Management Committee.  Retirement Homes Management Committee.  Capella Tieri Middlemount Community Support Network.  CH Natural Resource Management Group.  CH Regional Roads Partnership Group.  Fitzroy Basin Association.  Nogoa River Flood Plain Board.

Cr Penny Bulger Areas of Responsibility:  CH Natural Resource Management Group.  CHRC Community Grants Committee.  Gemfields Advisory Committee.  Central Highlands Isaac Regional Roads Partnership.  Emerald / Peak downs Saleyards Advisory Committee.  Miners Common Advisory Committee.

Cr Kerry Hayes Areas of Responsibility:  CH Regional Resource Use Planning Project.  Emerald Disaster Management Committee.  Emerald / Peak Downs Saleyards Advisory Committee.  Nogoa River Flood Plain Board

Cr Peter Haylock Areas of Responsibility:  CHRC Community Grants Committee.  Emerald Community Safety Committee  Emerald – Community Grants Committee.  Emerald Showgrounds Executive.  Regional Arts Development Fund

Cr Gail Nixon Areas of Responsibility:  Bauhinia CQ Accommodation Advisory Association.  Bauhinia Health Advisory Network Committee.  Bauhinia WORC Community Advisory Committee.  Bauhinia Sports & Recreation Development Committee.  Capricorn Tourism.  CHRC Local Disaster Management Group.  Duaringa Aged Care Planning & Health.  Duaringa MPHS Community Advisory Network.  Regional Arts Development Fund.

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 Rolleston Coal Community Reference Group.  Rolleston Coal Community Benefit Fund.  Springsure Disaster Management Committee.

Cr Ross Rolfe Areas of Responsibility:  Bauhinia Rural Services.  Bauhinia Sports & Recreation Development Committee.  Bauhinia WORC Advisory Committee.  CH Natural Resource Management Group.  Central Highlands Isaac Regional Roads Partnership.  Emerald / Peak Downs Saleyards Advisory Committee.

Cr Patricia Schwarz Areas of Responsibility:  CH Natural Resource Management Group.  Emerald Art Gallery Committee.  Town Entrance Project Committee.  President Sunflower Festival Committee

Our Senior Executive Team In 2011, Council requested a review of the organisational structure, focussing on efficiencies and enhancing customer service, improving value for money for our ratepayers. As a result of this review, Council’s corporate structure was reduced from five operational departments to three.

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Our Employees

Staffing Numbers as at 30.06.12

Employment Status Numbers Permanent Full Time 362

Contract Full Time 38

Contract Part Time 1

Apprentices Full Time 10

Permanent Part Time 19

Casuals 52

Temporary Full Time 12

Temporary Part Time 2

Full Time Trainees 12

School Based Trainees 1

Temporary Contract 0

Total Employees 509

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Internally based staff-v- Outdoor based staff

Employee base Number Internal Employees 255 Outside Employees 254 Total 509

Employee Turnover Numbers by Dept. 01/07/11 - 30/06/12

Department Number Office of the CEO 6 Organisational Support 13 Community and 26 Development Services Infrastructure, Assets and 120 Public Facilities Total leaving CHRC in 165 2011/12

Recruitment Numbers 01/07/11 - 30/06/12

Department Number recruited Office of the CEO 6 Organisational Support 24 Services Community & Development 29 Services Infrastructure Assets & 127 Public Facilities Total Joining CHRC in 186 2011/12

Employee Turnover % 32%

Gender Balance (at June 30 2012)

Male Female Executive Managers 6 2 (SMT) Middle Managers (MMT) 10 5 Elected Members 6 3 All Other Employees 305 181 Total 327 191

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Staff Injuries

Total incidents reported 133 Total incidents resulting in workers compensation claims 36 Total hours lost 3060.65 Total non-work related medical conditions / injuries 21 managed

Community Financial Report

A Community Financial Report contains a summary and analysis of a local government’s financial performance and position for the financial year. This report makes it easier for readers to understand Council’s financial management and performance by focusing on the four key financial statements.

Statement of Comprehensive Income How did we perform in relation to our trading result over the past 12 months? Statement of Financial Position What do we own and owe at year end? Statement of Changes in Equity What is the wealth of the Community at year end?

Statement of Cash flows Where has our cash been received and used during the past 12 months and how much remains at year end?

Statement of Comprehensive Income The statement measures how Council performed in relation to income and expenses during the year.

This result does not necessarily represent surplus funds available for general use as significant items of revenue have restrictions on its use. Some revenue is non- monetary (e.g. contributed infrastructure assets such as roads, sewerage mains and water mains, constructed by developers on Council’s behalf, in new land subdivisions), while other revenue is constrained for use on specific future activities (e.g. developer contributions or grants used to maintain and/or expand the region’s infrastructure).

2011/2012 Result

Total Revenue $ 213,168,005

Less Total Expenses $ 174,456,819

Surplus $ 38,711,186

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While further explanation is offered below, Council has continually been able to provide increasing services to the community while ensuring operations are maintained in a way that ensures long term financial sustainability.

Total Revenue – where our money comes from

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Total income of $213 million was recognised during the twelve months ending 30 June 2012. The graph below indicates that 30% of Councils revenue was generated from rates and around 41% is received as grants and subsidies. Grant funding this financial year has been higher than normal averages due to funding received from the Queensland Reconstruction Authority to repair Council assets following the 2010/2011 floods.

Where our money comes from, is shown in the graph below:

Total Revenue - Where Our Money Comes From

3% Net Rates & Utility Charges 30% Sales Revenue 41% Fees & Charges Interest on Investments

20% Grants & Subsidies 2% 4% Other

Total Expenses – where our money is spent

Council incurs both operational and capital expenditure in providing services to the community. Capital spending is added to the carrying value of assets as it maintains and expands Council’s asset base. The graph below shows the components of operating expenditure only.

Total Expenditure - Where Our Money Is Spent

2% Employee Expenses 64% 14% Materials & Services

20% Finance Costs

Depreciation

The level of Council’s expenditure is monitored constantly throughout the year. Detailed estimates are prepared at the beginning of each financial year and performance is measured against these estimates through regular budget reviews, ensuring funds are utilised as efficiently as possible.

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While Council’s operating costs amounted to $174 million, Council also spent $36 million on capital projects during the year.

Statement of Financial Position

The statement of financial position measures what Council owns and owes to relevant stakeholders at the end of financial year. The result of these two components determines the net wealth of Council, which is net wealth of the community.

Our community’s net worth (what we own less what we owe) at the end of the financial year was approximately $1 billion.

2011/2012 Result

Assets (what we own) $1,136m Liabilities (what we owe) $79m Equity (community wealth) $1,056m

What do our assets consist of? The bulk of Council’s assets are in form of infrastructure such as roads, drainage, water and sewerage assets which collectively make up 90% of Council’s total asset base. Significant parts of Councils expenditure is focused on maintaining and upgrading these infrastructure assets.

What do our liabilities consist of? The bulk of Council’s liabilities are in the form of loans and provisions which collectively represent 86% of Council’s total liabilities. Council’s uses loans to finance certain projects in order to ensure intergenerational equity in the allocation of costs. Provisions mainly include expenses relating to employee entitlements (e.g. annual leave and long service leave).

Council’s outstanding debt at year end was approximately $59.5 million. Council’s debt has been slowly increasing overtime as investment continues in major community infrastructure. These projects have all been driven by strong growth in the region and the use of debt ensures that residents of future also contribute their fair share to their cost for these long life assets.

Statement of Changes in Equity

This statement measures the change in our net wealth and considers such items as retained earnings, revaluations of our asset base and reserves held for future capital works. A portion of the community wealth is cash backed by an appropriate level of reserves held to plan for future projects. With good planning this can place less reliance on loan borrowings and provides flexibility to ensure Council can whether any unforeseen financial shocks or adverse changes in its business.

Statement of Cash Flows

This Statement identifies how Council received and spent its money during the year. The end result details what cash is available at year end.

2011/2012 Cash flows

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Opening balance $77.1m Plus cash received $16.8m Less cash spent $22.0m Cash available at year end $71.9m

While Council’s cash balance is $71.9 million, it is important to note that a large portion of this amount is restricted for specific purposes such as future capital works.

The decrease in cash balance is due to expenditure on the replacement and upgrade of Councils assets and the repayment of Council’s borrowings. Also impacting is expenditure on flood damage repairs for which reimbursement will be received in the 2012/13 financial year. Looking forward Councils short and long term cash flows indicate that sufficient cash is available to meet recurring activities and capital expenditure.

OVERALL TRENDS

Council ended the 2011/12 financial year in a strong financial position. Our current position provides the building blocks for an improved level of sustainability in the long term and allows Council to meet its future obligations and the demands of our community in the foreseeable future. This is supported by an analysis of the major Local Government sustainability indicators.

RATIO TARGET 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021

Between Working Capital 1:7.4 1:5.8 1:5.8 1:3.7 1:2.8 1:2.8 1:2.9 1:4.1 1:6.7 1:7.8 1:1 & 1:4

Operating Between 0 - (4.3)% 4.8% 6.9% 5.7% 4.8% 4.7% 6.1% 6.9% 7.9% 8.7% Surplus 10%

Net Financial Not greater (19.00)% (4.70)% 13.3% 36.2% 51.5% 40.1% 26.8% 13.9% 3.0% (8.50)% Liabilities than 60%

Interest Between 0 - 0.10% 0.6% 1.0% 1.9% 2.7% 2.8% 2.1% 1.4% 0.7% 0.2% Coverage 10%

Asset Greater 153% 90.0% 90.0% 90.0% 90.0% 90.0% 90.0% 90.0% 90.0% 90.0% Sustainability than 90%

Asset Between 79.0% 64.5% 64.5% 64.5% 64.5% 64.5% 64.5% 64.5% 64.5% 64.5% Consumption 40 - 80%

Definitions:-

Working Capital Ratio

This measures an organisations ability to meet commitments when they fall due and is important in determining financial health. A result of better than 1:1 reflects a sound position and indicates that the organisation has an ability to meet its commitments.

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Operating Surplus Ratio

This measures the operating position of Council to ensure that revenues cover operational expenses and provide funding sources for capital purposes. The target range for this measure is between 0% - 10%, in other words there should be a positive result. Council has a negative result in the 2011/12 due to an operating loss of $7.1 million. The main cause of this loss was a delay between spending on flood damage recovery works and the receipt of funding revenue from the Queensland Reconstruction Authority to offset the expenditure. Going forward, the long term forecast shows that the Operating Surplus Ratio is within the target range and this indicates that Council has in place prudent management and budgeting practices to sustain its operations.

Net Financial Liabilities Ratio This is an indicator of the extent to which the net financial liabilities of Council can be serviced by its operating revenues. The benchmark established for the Local Government sector is a maximum of 60% and results higher than this indicate that the flexibility to use debt to fund future projects may be restricted. Council currently exceeds this target although Council’s long term financial plan indicates that that this result will move towards the target in the medium term.

Interest Coverage Ratio This measures the extent to which Council’s operating revenues are committed to pay for interest on borrowings. To maximise long term sustainability the ratio should ideally be less than 10%. Council is well within this tolerance and ensures Council has the flexibility to meet its debt funding requirements and expand the use of debt where appropriate.

Asset Sustainability Ratio

This measures the percentage of spending on works that replace and upgrade existing assets. In other words is Council balancing the need to maintain and replace existing asset while also meeting growth demands. The industry benchmark is to achieve a result of at least 90% and Council continues to achieve a result close to this target. Council is in a growth phase and must be careful to ensure the balance between old and new is managed carefully. Long term forecasts suggest this growth impact will continue to be an ongoing challenge for Council and will be closely monitored.

Asset Consumption Ratio

This measure highlights the aged condition of the community’s assets and provides an indication if appropriate asset management practices exist. The healthy range is between 40% - 80% and although Council is close to upper most limit in the 2011/12 financial year, it is well with the acceptable range although in the longer term forecast. However, the cost of maintaining existing assets continues to be ongoing challenge for Council.

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Assessment of Council Performance in Implementing its Long Term Community Plan. (s 119)

The Central Highlands 2022 Community Plan is a region-wide plan that sets out regional outcomes and goals. It is an important document that provides strategic direction for Council, the community, State and Federal governments, business and industry.

During 2010 and 2011, extensive community consultation was conducted to develop Council’s ten year Community Plan, consistent with Council’s Community Engagement Policy. People with an interest in the region were invited to share their thoughts and ideas about the future of the Central Highlands as residents, members of community groups, key stakeholders and visitors. Council conducted the CH2022 Community Plan survey, receiving almost 800 responses, and facilitated 14 workshops with local communities in May and June 2011 to gather their thoughts and ideas about the future to form the basis of the Community Plan. The Community Plan was adopted by Council on December 12 2011 and became effective on July 1 2012.

Meeting Our Corporate Plan Objectives. (s 119)

KEYPRIORITY1 Creating a Region of Choice Developing and promoting our regional identity and image while nurturing our local communities and sense of place. Key activities Increasing use of social media, including facebook, to communicate key messages quickly and broadly, and receive feedback. Council began using facebook in January 31, 2011. By June 2012, we had almost 700 people ‘like’ our page. Facebook has shown itself to be very effective in communication important and changing information, such as road closures, to our community.

Continuing use of Council’s website as a key communication tool. In the 2011/12 year, Council had almost 62,000 people visit the Council website. Quarterly newsletter delivered to households across the region. Continued to forge a positive relationship with Capricorn Enterprise to provide and enhance tourism infrastructure, including visitor information centres, road signage and opportunities to promote the region. Continued to support key community events and festivals such as the Central Highlands Multicultural Festival and Gemfest Continued to provide support to community based organisations through the Community Grants and Loans Fund Hosted Australia Day events in Emerald, Blackwater, Tieri and Rolleston. ‘Arts in August’ activities and events held across the region, including JAM Opportunities for local artists to attend workshops, develop skills and showcase their talents through art exhibitions across the region.

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RADF funding program supported across the region. 75% complete on Arts and Cultural Strategy to support and promote ongoing inititaives and programs across the highlands Conducted forums with respect to arts, culture and diversity 75% complete new Council Public Art Policy

KEYPRIORITY2 Building & Delivering Sustainable Infrastructure Planning, constructing, maintaining and managing infrastructure that reflects the aspirations and needs of our regional communities. Key activities Water and Sewerage Council secured a site in Emerald for the East Nogoa Water Treatment Plant. All easements have been surveyed. A detailed construction design report was prepared. Expressions of interest will be called for the design and construction of this important community infrastructure project in the 2012/13 financial year.

Capital Projects:

Bluff Skate Park Bluff Skate Park was officially opened by Mayor Peter Maguire on 9th March 2012. Funding for this project was from the under the Department of Communities (Sport & Recreation Services) Minor Infrastructure Program, Central Highlands Regional Council, Jellinbah Resources and . Grants were received totalling $147,220. The total cost of the project was $194,087.

Springsure Skate Park Springsure Skate Park was officially opened by Mayor Peter Maguire on 29th October 2011. This project was funded by Central Highlands Regional Council. The work camp at Springsure assisted with the erection of a shade structure at the facility. The skate park is well utilised by the youth of the community being situated next to the Springsure pool. The total cost of the project was $131,763.

All Abilities Park Blackwater All Abilities Park Blackwater consists of a liberty swing, designed for use by persons of all abilities. The complex has landscaped pathways, toilets and BBQ shelters and was completed in October 2011. The total cost of the project was $965,436. Grants received totally $676,168.

Rolleston ESU Shed The Rolleston ESU Shed was completed and handed over for use by the Emergency Services Unit on 12th April 2012. The Rolleston ESU Shed comprises a three bay storage shed for the three state emergency service vehicles, new office space, toilet amenities, first aid room, and storage above the office area. The official opening was held on 1st September 2012. Grants received from totalling $270,000 from Regional State Emergency Services. The total cost of the project was $453,167.

Sapphire Aquatic Centre This project was seen by many in the Gemfields Community as a much needed facility for over 30 years. During those years GemSwim (a Community organisation in the Gemfields area) worked hard to raise funds, which were used to engage consultants to put together numerous Business Plans and Feasibility Studies. The facility was officially opened by Mayor Peter Maguire on 9th December 2011. Funding was received from the Department of Communities - Qld Government under the Major Facilities Program 2009 of $486,758. The

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total project cost was $784,000. GemSwim paid for the shade shelters and BBQ'S at a cost of around $39,000.

Springsure Library Extension Springsure Library extension consisted of a workroom, children’s room and a much needed extension to the main library area of the existing facility. The extension was completed on 8th May 2012 at a cost of $308,000 and is well utilised by the community.

Emerald Town Hall An upgrade of the kitchen, toilets and foyer of the Emerald Town Hall was undertaken and completed in January 2012. The upgrade saw completely new male and female toilets and disability toilet installed as well as new tiling and kitchen equipment. The foyer received a much needed revamp to a more modern theme. The total project cost was $310,000.

Blackwater Pool Blackwater Pool received a permanent shade structure over the main pool thanks to generous funding from BMA. This project cost was $100,000.

Sapphire Aged Units Sapphire Aged Units, named Fossickers Retreat Seniors Units, were completed and officially opened on the 9th December 2011. The complex consists of 5 aged units and have been fully occupied since opening. Grant funding was received from the Department of Communities in the amount of $1,124,000. The total project cost was $1,463,000. Adoption of priority infrastructure plans for legacy Councils in the lead up to the new CHRC Planning Scheme

Consistent application of development assessment and approval process that consider social, environmental impacts and growth and development across sectors Pilot service level review programme to be established to revise planning and development processes

A study into the community transport needs of the region was commissioned, and a steering committee of community representatives and the Mayor was established.

KEYPRIORITY3 Harnessing Sustainable Economic Growth Building economic capacity by pursuing opportunities to attract & support business investment and alliances.

Council supports the Central Highlands Development Corporation to undertake regional economic development, promote regional events and tourism initiatives on its behalf.

Central Highlands Economic Profile and Development Registers reviewed and updated.

Central Highlands Conference – Investing in Our Future held March 16 – 17, attracting around 200 delegates.

Partnered with BMA to promote their LocalBuy program.

Workforce development strategy commenced in partnership with key community and business stakeholders.

The provision of regular workshops, functions and networking events for the business communities across the region.

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Advocating and networking with contacts in State and Federal government, local business and industry sector representatives and community organisations

Provide and deliver access to up to date statistical data, information and reports relevant to business and industry in the Central Highlands

KEY PRIORITY 4 Protecting our Environment Protecting and managing our natural and built environments for present and future generations.

McIndoe Park Master Plan - Emerald The McIndoe Park Master Plan was completed by Clouston Associates in January 2012. The McIndoe Park Football Facility is used for sport and recreation and includes a section of Emerald Botanic Gardens. It has the potential to provide a premier rugby league facility for the township of Emerald that will serve the current and emerging community needs. The site is located in close proximity to the town centre and comprises primarily of a sporting facility, function centre, and includes parts of the Botanic Gardens. This location allows community, recreation and tourism to benefit from its natural setting. To make the most effective use of the site, connectivity with the adjoining town centre areas will need to be well understood. Parking, pedestrian access, adjacent land uses and services to the site will also be reviewed. The total cost of the project was $76,503. This project also included fence replacement following flooding.

Gemfields SES Shed This facility was completed on and handed over for use by the SES on 12th April 2012. The building consists of an office, storage and two bays for SES vehicles. The official opening was held on 1st September 2012. The total cost of the project was $217,802. A grant of $22,000 was received from Regional State Emergency Services.

KEYPRIORITY5 Our Community, Our Lifestyle Building community networks across the region to enhance our unique lifestyle. Annual visitors to CHRC Library Service – 93,736 (or an average of 391 visitors each day to our 10 library branches) Membership – 8,515 (approximately 37% of our residential population) Circulation of items throughout 2011/2012 – 105,558 (annual average of 12 items per borrower) Internet hours clocked – 5580 hours (roughly 24 hours per day) Number of story time sessions, holiday activities and events conducted – 320 (with a total number of 4592 attendees)

Seniors Week was once again a popular event. This year, the annual outing and lunch hosted by Council was held in Springsure.

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Council agreed to develop a Memorandum of Understanding with CTM Links, to deliver community development and engagement activities in Capella and Tieri. Youth Week activities were held in Blackwater, Emerald and the Gemfields, with young people travelling from across the region to attend these popular events.

Council supported the community of Rolleston in its bid to attract improved health services for local residents. A ‘Mums Movie Morning” was held for first time pregnant women, with representatives from relevant agencies such as Nursing Mothers Association and Maternal and Child Health Nurses providing information.

Strengthening the Organisation

KEYPRIORITY6 Create an organisational culture which reflects CHRC values while adopting practices and systems, which support a skilled, motivated and community focused workforce.

Council adopted it’s ten year Community Plan, CH2022, developed after extensive consultation with the communities of the Central Highlands. We have reviewed our 10 year Long Term Financial Plan, which provides a blueprint of the organisation’s estimated future financial position.

Operational efficiencies coupled with reprioritisation of council’s capital works program helped Council to keep rate increases in line with CPI for the 2011-2012 budget

Customer Service Charter developed and adopted.

Achievements by Department

Infrastructure Assets and Public Facilities

In Blackwater, Council engaged in works to reconfigure pipes around the reservoir and reticulation pumps, resulting in a significant increase in water pressure for the community. A new reservoir was installed at Bauhinia Downs.

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In February and March of 2012, fluoridation plants were commissioned fro the Emerald, Blackwater, Tieri and Rubyvale/Sapphire communities.

Central Highlands were very proud to hear that their Blackwater water treatment plant operator, Tammy Beddow, was awarded Queensland Water Industries Operator of the Year.

Established in 2010 by Queensland Water in conjunction with the WIOA, this award recognises the achievements and outstanding operational performance of Queensland water industry employees, and is presented to operators who show excellent performance, initiative and all round attention to detail.

Working at the Blackwater water treatment plant, Tammy was recognised for continually displaying and promoting the values, culture and integrity that is the corner stone of Local Government service delivery.

Emerald Airport became one of the first regional airports in Queensland to commence security screening on 01 May 2012.

Council staff worked over the Christmas break to ensure that two new river height monitoring stations for the upper Nogoa and catchment areas are operational and accessible from the Bureau of Meteorology (BOM) website.

One is located on Van Dyke Creek west of Springsure, and the other on Comet River at Rolleston. They will provide additional flood warning information for the Emerald and Rolleston communities.

Council’s capital works program included: Restoration of war memorials at Duaringa and Bluff,

Blackwater’s Hunter St sports complex received more work, and skateboard facilities were developed in Springsure and Bluff.

In Capella, the Linear Parkland was continued from the old railway station to Walsh St. Playground equipment in a number of parks right across the region was upgraded.

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The water meter replacement continued. Another small but significant project was the raising of the sewer manholes at Rolleston. This was a key area of concern during the floods earlier this year, and Council has said that it is a priority project.

SES crews and police from the region headed out to the Fairbairn Dam at Emerald for the annual Operation Water Rats training exercise.

With almost 100 people taking part, it was the largest training event of its kind to be held at the Dam in recent years.

Council introduced on 1 December 2011, a levy on all commercial and industrial, construction and demolition businesses disposing of waste at Council waste facilities, consistent with State Government requirements.

Council completed works to upgrade public carparking facilities near the Emerald Hospital. The project was funded by BMA and aimed to improve safety and amenity for BMA employees and contractors and the general public .Council constructed a car park of around 100 spaces, including kerb and channelling, and will also install solar lights.

Community and Development Services CHRC Libraries were successful in gaining assistance from State Library of QLD in the form of a Digital Literacy Grant for $11,000. This funding was instrumental in improving our ability to deliver community learning programs and improve existing electronic services. Wifi hotspots at Emerald, Blackwater and Springsure libraries were installed and a mobile computer classroom in the form of 6 laptops were purchased to allow for the introduction of regular computer classes at the 3 main library branches.

Work continued towards building a single Planning Scheme for the Central Highlands region. Council partnered with the Urban Land Development Authority to develop and build affordable and diverse housing options in Blackwater.

In an effort to promote responsible dog ownership, Council conducted a trial off-lead area in Emerald. Dog owners looking for somewhere to take their pooch for a run around and a bit of fun now have a designated area to go to. The newly constructed dog area on Rifle Range Road was opened in June.

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Council commenced redevelopment works at Rundle Park, the first stage of the development of its multi-million dollar Opal Street Sports precinct, a project that will see the construction of new facilities for tennis and netball.

On the 12 December 2011 the Minister for Planning, Local Government and Special Minister of State Planning approved, and the Council adopted, a minor amendment package to the Bauhinia, Duaringa, Emerald and Peak Downs Planning Schemes. Essentially this involves the incorporation of a new Flood Plain Hazard Overlay map, supported by a code that sets assessment requirements for new residential development in the areas that have been identified in the maps as being flood prone. The amendments trigger new building regulations that control building form, materials and minimum habitable finished floor levels within the identified flood prone area.

The Central Highlands Regional Council formed an Advisory Committee which met for the first time in March to guide the preparation of a Flood Plain Management Study and Plan for all of the Central Highlands.

Council coordinated Clean Up Australia Day events across the region on Sunday 4 March.

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Organisational Support Services

Council received a bronze award in The Australian Local Government Women's Association (ALGWA 50:50 Vision - Councils for Gender Equity program.

This important program is the first national accreditation and awards program which encourages councils across Australia to address gender equity issues within the organisation and among their elected representatives. Central Highlands was one of the first Councils in Queensland to receive the award.

Internet kiosks were established in all library branches across the region.

The IT team implemented the it helpdesk system, to ensure equitable and timely responses to IT issues across the organisation.

All computers were upgraded to Microsoft Office 2010.

Office of the CEO

Council received funding through the Federal Government’s Healthy Communities Program to deliver locally based health initiatives including community gardens, healthy eating and fitness programs across the region.

Sister City activities. The Mayor and Councillors Nixon and Bulger travelled to Japan to formalise Council’s Sister City agreement with the newly amalgamated Ichinoseki and Fujisawa Councils. Ichinoseki Town Council Mayor and Chairman will travel to Australia later in the year for a reciprocal ceremony.

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Council continued its monthly Councillor Community Consultations, travelling across the region to meet with residents and ratepayers, hear their views and share information.

Central Highlands Regional Council hosted the inaugural Blackwater Flavours of the World at Lions Park in March.

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Central Highlands Regional Council and key partners including BMA Blackwater hosted an open day to celebrate the completion of the All Abilities Park on Saturday, October 22.

Other Statutory Disclosures In order to comply with the Local Government Act 2009, Council’s Annual Report needs to contain various information of interest to the community. This information is detailed below.

Significant Business Activities Local Government Act 2009 Sect 45 (a), (b), (c) and (d) Council applied the competitive neutrality principle to the following business activities in 2011/12: Emerald Airport Shepton Quarry Waste Management Water & Sewerage Private Works Saleyards Council identified two new significant business activities in 2011/12 being:- Water & Sewerage Shepton Quarry These activities have now exceeded the expenditure thresholds defined by the Act and a Public Benefit Assessment will be undertaken in the 2012/2013 financial year. No complaints were made against Council in relation to competitive neutrality.

Copy of Resolution for Councillor expenses – none this year Copy of Resolution for Asset Thresholds – none this year Beneficial Enterprises – Not applicable this year. Housing company might have fitted in although not specifically clear so leave out I think.

Remuneration Local Government Act 2009 Section 201 1. The annual report of a local government must state a. the total remuneration packages that are payable (in the year) to which the annual report relates to senior contract employees; and

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b. the total number of senior contract employees who are being paid each of the total remuneration packages. 2. A senior contract employee is a. The Chief Executive Officer; or b. any other local government employee who is employed – i. on a contractual basis; and ii. in a position that reports directly to the Chief Executive Officer. iii. Salary Range ($) Number of Contracted Senior Employees 125,000 - 175,000 2 175,000 - 225,000 4 225,000 + 1

Resolutions Local Government (Finance, Plans and Reporting) Regulation 2010 113 (a) and (b). No resolutions were made under the relevant sections. Councillors Remuneration, Superannuation and Meeting Attendance Record

TOTAL EXPENSES (includes conferences, Vehicle TOTAL phone charges, travel and Allowances Allowances Superannuation REMUNERATION entertainment costs. Councillors Name $ $ $ $ $

Mayor Peter Maguire 115,671.92 - 2,025.60 117,697.52 22,452.61

Cr Gail Nixon 64,538.26 420.75 7,297.05 72,256.06 5,765.56

Cr Paul Bell 72,519.79 - 8,728.97 81,248.76 342.91

Cr Gail Godwin-Smith 8,294.84 - 995.38 9,290.22 481.82 Cr Charles Brimblecombe 8,294.84 - 995.38 9,290.22 163.64

Cr Kev Cracknell 8,294.84 450.00 978.25 9,723.09 -

Cr Gai Sypher 8,294.84 - 726.35 9,021.19 -

Cr Peter Maundrell 8,294.84 - 995.38 9,290.22 163.64

Cr Kevin Pickersgill 8,294.84 892.50 - 9,187.34 163.64

Cr Kerry Hayes 55,130.62 - - 55,130.62 1,392.86

Cr Penelope Lee Bulger 55,130.62 - 6,615.68 61,746.30 405.15 Cr Patricia Judith Schwarz 55,130.62 - 7,248.68 62,379.30 1,598.86

Cr Peter Haylock 55,130.62 - - 55,130.62 242.40

Cr Ross Rolfe 55,130.62 5,310.00 6,894.11 67,334.73 1,668.07

Cr David Brimblecombe 55,130.62 3,141.00 7,215.63 65,487.25 4,216.13

633,282.73 10,214.25 50,716.46 694,213.44 39,057.29

Meeting Attendance Record There were 16 General meetings and one Special meeting held prior to the local government elections conducted on April 28. There were 3 General meetings held after the April 28 local government elections, and one special meeting, being the Statutory Post Election meeting.

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Crs Bell, Maguire and Nixon were elected members of Council up to April 28 and were returned at the election.

Councillor Meetings Attended General 19 Cr Peter Maguire Other 2 General 18 Cr Gail Nixon Other 2 General 19 Cr Paul Bell Other 2 General 15 Cr. D Brimblecombe Other 1 General 14 Cr. P Bulger Other 1 General 17 Cr. K Hayes Other 1 General 14 Cr. P Haylock Other 1 General 17 Cr. R Rolfe Other 1 General 16 Cr P Schwarz Other 1 Cr. C Brimblecombe General 3 Other 1 Cr. K Cracknell General 3 Other 1 Cr. G Godwin-Smith General 3 Other 1

Cr P Maundrell General 3 Other 1 General 3 Cr. K Pickersgill Other 1 Cr. G Sypher General 3 Other 1

Remuneration, Expenses and Facilities provided to Councillors and Members of Advisory Boards Councillors passed the following resolutions relating to remuneration for the period, at the Post Election Statutory Meeting held on May 14 2012.

ADOPTION OF SUPERANNUATION BENEFITS FOR COUNCILLORS UNDER SECTION 226 Resolution: “That Council authorise superannuation payments of 12% on the condition that councillors contribute 6% from their salaries contribute their proportion through a salary sacrifice arrangement by making a formal request to Council. Councillors should nominate their preferred superannuation fund.”

Remuneration

“That pursuant to Section 42(5) of the Local Government (Operations) Regulation 2010, Council resolves to confirm the remuneration for a person who is a Councillor of the Central Highlands Regional Council in accordance with the determination of the Local Government

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Remuneration Tribunal to be effective from the 1 January, 2012 and to remain in place until a subsequent determination regarding remuneration is made by the Tribunal.

Mayor $109,719 pa being 80% of the salary of a Member of Qld Legislative Assembly Deputy Mayor $68,575 pa being 50% of the salary of a Member of Qld Legislative Assembly Councillor $58,288 pa being 42.5% of the salary of a Member of Qld Legislative Assembly Facilities provided to Councillors  Councillors are provided with a laptop computer and/or tablet.  The Mayor is provided with a vehicle and mobile phone. Orders and recommendations made against Councillors (f). (g) and (h) No orders or complaints were made against Councillors.

Administrative Action Complaints Local Government (Finance Plans and Reporting) Regulation 2010 S 115 1 (a) and (b) and 2 (a) and (b) Council has an active Complaints Management Policy and Process. The Council adopted a Customer Service Charter to improve its interactions with customers.

Overseas Travel Local Government (Finance Plans and Reporting) Regulation 2010 S 116 (d) The Mayor, Councillors Nixon and Bulger travelled to Japan for the purpose of re-signing the Sister City agreement with Ichinoseki City Council. This was due to the amalgamation of our long standing Sister City Council, Fujisawa, with Ichinoseki. Total cost to Council was $14 802.50.

As part of the Sister City relationship Central Highlands Regional Council has with Fujisawa Council, Japan, an exchange offer to local High School students of Blackwater. In December 2011, three students took part in this exchange opportunity. As part of the agreement, Council also funded two staff representatives, Joshua Clutterbuck – Youth Development Worker and Kirstie Beath – Assistant Works Manager, as chaperones. Costs to Council for the staff’s travel was $3 971.06. While the total expenditure of this trip for all participants was was $15 325.43, this sum was substantially reduced by fund raising activities by the group. Expenditure on grants to community organisations Local Government (Finance Plans and Reporting) Regulation 2010 S 117 (a) Council has an established Community Grants and Loans Programs, with two funding rounds each year. In 2011/2012, $103, 666 was paid in grants to community organisations through this program. Council also allocated $ 45 722 through the Regional Arts Development Fund.

Expenditure from each Councillor’s discretionary fund Local Government (Finance Plans and Reporting) Regulation 2010 S 117 (b)

Organisation Purpose Amount ($) Duaringa Town Rural Fire Brigade Sponsorship of 2012 Combined Emergency Services 500 CH Cotton Growers and Irrigators Sponsorship of Annual Dinner 500 Marist College Donation towards Maryborough Science Trip 500 Angel Flight Donation 500 Queensland Quarter Horse Sponsorship of Hi Point Amateur Junior Horse Comp 300 Association 3CI Church Mayor’s Donation to National Day of Thanksgiving 500 activities St Patrick’s School Mayor’s Donation for Soup Kitchen 250

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Capella State High School Donation ‘Cattle Club 2012’ 250 Bauhinia Campdraft Association Inc Donation -Bauhinia Campdraft 500 Emerald Agricultural College Donation to Graduation event 275 Duaringa Golf Club Inc Mayor’s Donation to the Duaringa Community 175 Community Solutions Donation – International Day of People with Disability 500 Springsure Bowls Club Sponsorship 2011 Triples Competition 250 La Trobe Valley Council Donation Coal Councils of Australia 5000 Springsure Jockey Club Inc Sponsorship of Annual Race Day 1000 CHRC Mayor’s Donation to Multicultural Festival 2011 300 Central Highlands Rugby League Inc Sponsorship of Grand Final Medals 500 QLD Country Women’s Association Sponsorship of Central Region Meeting 500 CH Junior Rugby League Inc Sponsorship 500 TOTAL 12800

Reserves and Controlled Roads Local Government (Finance Plans and Reporting) Regulation 2010 118 (1) and (2) Council has control of 1299 kilometres of roads which it does not own. This land does not have a value in Council’s financial statements. Council controls approximately 16,628ha of land that are reserves under the Land Act 1994.

Special Rates or Charges Levied At its special budget meeting on July 18, 2011, Council approved the following special rates. Further information can be found by examining Council’s “Peak Downs Mine Rates Policy” and “Schedule of Rates and Charges” and include the following:  Gregory Mine (Yan Yan Road)  Gregory Mine (Lilyvale Road)  Kestrel Mine (Kestrel Mine Access Road)  Kestrel Mine Lease (Lilyvale and Yan Yan Road)  Capcoal (Anncrouye & Bundoora Dam)  Capcoal (Grasstree Road)  Oaky Creek Mine (Connection Road)  Oaky Creek Mine (Grasstree Road)  Oaky Creek (Town of Tieri)  Oaky Creek Mine (Crinum Road)  Oaky Creek Mine (Oaky Creek Access Road)

Cooperation between Local Governments There were no activities that were supplied by another local government under arrangements entered into under section 119 (1) (c) of the Local Government (Finance, Plans and Reporting) Regulation 2010.

Changes to Tenders (Sect 119(1) (d)) Tender 24/2012/A Supply and Installation of Anakie Rising Main (Stage2) This tender closed on March 26 2012. . Final approval from Queensland Rail for the project was received on April 3, with specification changes. Tender evaluation had not occurred and all tenderers were invited to resubmit, taking into account the new specifications. The evaluation report was finalised on May 8 2012.

List of Registers Sect 119 (1) (e) The following Registers were kept by Council during 2011-12. The registers were open for inspection throughout the year:  Register of Electoral Gifts  Register of Interests of Councillors and Relatives of Councillors  Register of Delegation of Powers to the Mayor and Chief Executive Officer

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 Register of Roads  Delegations of Power by the Chief Executive Officer  Register of Enterprises  Local Laws Register

Town Planning: 1. Register of Existing Uses 2. Register of Subdivision Approvals 3. Register of Consent Approvals 4. Register of Rezoning Approvals 5. Register of Permitted Developments

Rebates and Concessions Sect 119 (1) (f) Council gives a 50% remission to pensioners who comply with certain conditions. This remission is in addition to the 20% that is given by the State Government. The remission does not apply to special rates, special levees and water consumption. Council also gives exemption rebates to community groups, churches, sporting organisations and other community bodies. Full details of the remissions and rebates and conditions of application can be found in Councils Concessions Policy adopted July 18 2011 and set out below.

POLICY STATEMENT NUMBER: TITLE: CONCESSIONS SECTION AND POSITION: Corporate Services RELEVANT LEGISLATION: Chapter 2, Part 10 of the Local Government (Finance, Plans and Reporting) Regulation 2009 (Sections 53 to 60) PURPOSE: To define a Policy for Concessions SCOPE: To ensure Concessions are incorporated. PREAMBLE: Establish a Concessions Policy. DEFINITIONS: Nil POLICY: PENSIONERS Pensioners who comply with stipulations as laid down by the State Government and living on their own premises are entitled to the 20% State Government rebate on General Rates, Sewerage, Water and Cleansing charges to a maximum amount of $200.00, or an amount as determined from time to time by the State Government. Further, Council adopts as policy the exercising of the power of remission of rates under Sections 53 and 55 of the Local Government (Finance, Plans and Reporting) Regulation 2010 in respect of assessments of rates and charges issued to owner/occupiers of land who are pensioners; in accordance with the following:-  The exclusions nominated hereunder be excepted.  The remission level is set at 50% of eligible rates and charges.  The applicant must occupy the property in respect of which remission is sought.  The primary place of residence must not be part of a commercial enterprise.  Each applicant must apply in writing in a prescribed form and confirm his/her status as a Pensioner.  The CEO or delegated officer responsible for Rates be delegated authority to determine applications.  Schedules of recommended remission amounts are tabled at General

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Council meetings from time to time for acknowledgement. Exclusions Special rates and special levies including where such special rates are offset against specified costs. Water consumption within the Central Highlands Regional Council is not subject to pensioner remission except where properties with water provision which have no access charge with water provision being charged on the basis of water usage. Water Usage charged on this basis will be entitled to the pensioner concession when all other pensioner conditions are satisfied. OTHER CONCESSIONS – ENITIES WHOSE OBJECTS DO NOT INCLUDE MAKING A PROFIT In future budgets the following categories will be subject to a rebate of rates with the cost reflected as community service cost. All rebated rates are to be initially levied and a rebate provided automatically when rates are levied from next year so that the organisation can assess the level of Council rebate provided. In all of the following cases, the rebate is allowed on the basis that the articles of association of all the entities concerned do not include the making of a profit. Community Groups Council allows a 100% remission on General Rates for certain community organisations, with land vested in their name. Concessions and exemptions for general rates provided by previously by Council are to be maintained for the 2011/2012 financial year. A report to Council incorporating all concessions, rebates and exemptions is to be provided to Council on an annual basis. No concession will exist for service and utility charges. Churches All lands within the Regional Council used for religious purposes are exempt from General Rates. Other Community Organisations The organisations seeking a rebate from General Rates because of their charitable/non- profit making charters are subject to application to Council unless such rebate already exists. Council recognises the value of various community entities operating in the Regional Council area and may grant concessions of 100% of the General rate in respect of general rates. All new rebates require written application. Such new applications will be considered in accordance with the principles adopted in the Revenue Policy. Such new applications require as a minimum, audited financial annual statements attached. Where audited statements are not available then full rate payment is required and subsequent rebate applicable paid after receipt and positive assessment of application. A report is to be provided to Council on an annual basis identifying these organisations and the amount of concession provided. Sporting Clubs Sporting clubs can be subject to a rebate from General Rates. The organisations seeking a rebate from General Rates because of their charitable/non- profit making charters are subject to application to Council unless such rebate already exists. Council recognises the value of various community entities operating in the Regional Council area and may grant concessions of 100% of the General rate in respect of general rates. However where a business enterprise exists then the organisation maybe be eligible for the sporting clubs differential rates category where a 50% rebate exists. All new rebates require written application. Such new applications will be considered in accordance with the principles adopted in the Revenue Policy. Such new applications require as a minimum, audited financial annual statements attached. Where audited statements are not available then full rate payment is required and subsequent rebate applicable paid after receipt and positive assessment of application. A report is to be provided to Council on an annual basis identifying these organisations and the amount of concession provided. OTHER CONCESSIONS

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Mining Claims That, upon application, Council may consider a refund of the net general rate for a mining claim overlapping a residential tenure if:-  The mining claim and the residential land are in the same ownership  80% or more of the mining claim overlaps the residential land, and  The rates owing on both the mining claim and the residential land have been paid in full.  This refund only applies to levies applicable to the 2011/2012 financial year and does not apply to mining leases. The rebate is allowed on the basis that to effectively require the ratepayer to pay general rates twice places an unfair burden on the ratepayer (see Section 54(1)(c) of the Local Government (Finance, Plans and Reporting) Regulation 2010). Quarries Concessions may be available to ratepayers within the quarry categories if:-  They held a development approval for the quarrying activity issued prior to 1 July 2008 and, pursuant to that approval, have paid a development contribution to Council based on the volume of material extracted from the rateable land; or  They provide evidence including statutory declaration, to the Council’s satisfaction, that the actual annual level of production is such that, if categorisation was based on actual level of production rather than approved level of production, the property would be placed in another category. Other Rebates Consideration may be given by Council to granting a class concession in the event all or part of the local government area is declared a natural disaster area by the State Government. Consideration may be given by Council to granting a class concession or property concession where an event to all or part of the property is affected by a particular interruption. A consolidated report listing all the above rebates, concessions and exemptions is to be provided to Council on an annual basis. Such detail should list, as a minimum:-  Assessment number;  Property address;  Lot and Plan;  Name;  Address; and  Rebate amount. Payment by Instalments Council will allow property owners who are unable to pay their rates by the due date to enter into an arrangement to pay by instalments according to an agreed schedule, with no recovery action being taken while the arrangement is being maintained. ADOPTED: 18th July 2011

Report on the Internal Audit Sect 119 1 (g) Council’s new Audit Committee met for the first time in March 2012. The Committee consist of two Councillor representatives being Cr Paul Bell and Cr Peter Maundrell and two external members being Mr Hayden Wright and Mr Geoff Hirst and the Committee will generally meet on a quarterly basis. One of the first tasks of the Committee was to source and appoint an Internal Auditor. Following an extensive expression of interest and interview process Pacifica Chartered Accountants was appointed as Council’s contract Internal Auditor. The contract will take affect from the 1 July, 2012 with the first audit to take place in September 2012 after which a quarterly cycle of audits will be undertaken.

Equal Employment Opportunity Statement Sect 119 1 (h)

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The Central Highlands Regional Council aims to establish a quality work environment where equity, social justice and diversity are valued. The Council aims to provide efficient and effective services to the community. The principles of EEO (Equal Employment Opportunity) enhance the Council’s ability to meet goals of efficiency, effectiveness and equity and are spelt out in Council’s EEO Policy and Management Plan. Where anti-discrimination laws are reactive and set a minimum standard of behaviour, EEO is a pro-active process which enhances the principle of fair play in an organisation’s culture. During the year Council updated its recruitment processes to ensure gender equity on all selection panels. Interview panel training was then rolled out across the organisation, training a total of 69 employees, of whom 48% were women. Council also participates in the 50:50 Vision Councils for Gender Equity Program and is the recipient of a Bronze Award.

Shareholder Delegates to Council Corporate Entities Sect 119 1 (i) (j)(k) N/A

Expenditure on Consultants, Hospitability and Advertising by Department

Consultant Hospitality Advertising Expenses Expenses Expenses Department $ $ $

Office of the CEO 296,859.30 70,075.58 80,180.94

Organisational Support Services 395,997.56 4,807.24 184,913.36

Community & Development Services 211,302.58 16,831.01 22,864.82

Infrastructure, Assets & Public Facilities 1,365,958.03 4,392.79 35,595.41

Total 2,270,117.47 96,106.62 323,554.53

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Financial Report For the year ended 30 June 2012