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Hankerton Parish Community Emergency Plan

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Hankerton Parish Community Emergency Plan Resilient Communities Wiltshire Resilient Communities Wiltshire Hankerton Parish Community Emergency Plan Plan Completion Date 12 Jan 19 Plan Author Robin Tjolle 1 | P a g e Resilient Communities Wiltshire Contents Part 1 – Hankerton Emergency Plan; The Essentials .............................................................................. 3 1.1 What’s an Emergency? ................................................................................................................. 3 1.2 Why have an Emergency Plan? ..................................................................................................... 3 1.3 Legalities ....................................................................................................................................... 3 1.4 Exercises ........................................................................................................................................ 4 Part 2 - Contacts ...................................................................................................................................... 5 2.1 Emergency Services ...................................................................................................................... 5 2.2 Hankerton ..................................................................................................................................... 6 2.3 Wiltshire County Council ............................................................................................................... 7 2.4 Weather ........................................................................................................................................ 7 2.5 Utilities .......................................................................................................................................... 8 Part 3 – Activation of Emergency Plans .................................................................................................. 9 3.1 Criteria - When is a Plan Activated? .............................................................................................. 9 3.2 Activation Aide Memoire - How is a Plan Activated? ................................................................... 9 3.3 Activation Telephone Tree - Who Activates a Plan? ................................................................... 10 Part 4: Planning, Identifying and Responding to an Emergency ........................................................... 11 4.1 Scope ........................................................................................................................................... 11 4.2 Preparation, Triggers and Actions ............................................................................................... 11 Part 5 - Map of Local Resources ............................................................................................................ 13 Part 6 - Roles and Responsibilities ........................................................................................................ 13 6.1 Roles in the Community .............................................................................................................. 13 6.2 Action Cards ................................................................................................................................ 14 2 | P a g e Resilient Communities Wiltshire Part 1 – Hankerton Emergency Plan; The Essentials 1.1 What’s an Emergency? An emergency, which can also be referred to as an incident, is anything that affects you, your family and your community. Wiltshire Country Council defines its highest risks in terms of possible emergencies as including snow, flooding and power cuts. 1.2 Why have an Emergency Plan? Ability to support Increase themselves when readiness and Provide support to emergnecy resilience within statutory agencies services are local communities delayed 1.3 Legalities The question of what we’re allowed to do and what we’re insured to do are often asked when considering emergency planning. The essential information is as follows: Health and Safety It is recognised that those named or recognised in this plan are not trained or resourced to carry out any functions of the emergency services. The response will be confined to supporting the welfare of the people in the community and helping them to maintain a normal community life. No-one is obliged to carry out any function and all duties are done solely on a voluntary basis. Data Protection1 As we recognise the legal requirements of protecting personal data, and respect the privacy of our residents, we’ve produced the following versions of this plan: (1) Full Plan. The full plan containing all personal data that might be needed in an emergency is only held by those Hankerton Parish Councillors who require the information. Personal data will be held securely and will not be shared with any other party unless the individual has given their permission in writing. (2) Full Plan (Personal Details Removed). The full plan with personal details redacted has been provided to the Wiltshire Council Emergency Planning Team for their reference. (3) Public Plan (Important Information Only). A reduced plan with elements of Parts 2, 3 and 4 removed is available on the Hankerton Village website for all Hankerton Residents. The Volunteer Coordinator retains the title of data controller. He will ensure that only people who have given written permission have their details shared beyond the required Parish Councillors. 1 Sources of Information: Wiltshire Council Emergency Planning Team and the Hankerton Parish Clerk. 3 | P a g e Resilient Communities Wiltshire Insurance2 Wiltshire Council does not cover volunteers with any insurance unless specifically tasked by the emergency planning team to carry out a function in a set incident. However, volunteers acting on behalf of Hankerton Parish Council are insured to carrying out what is classed as ‘normal’ activities. In the context of this plan, this insurance covers all activities volunteers are requested to do by the Parish Council. It does not included activities not considered to be ‘normal’. These include, but are not exhaustively, gritting of roads (only gritting of pavements is covered), any activity under ‘self-help’ or any activities using equipment (i.e., chainsaws). All such activities are undertaken at the individuals own risk, are not insured and will not be requested of volunteers by the Hankerton Parish Council. Further guidance on this area can be sought through the Volunteer Coordinator. 1.4 Exercises All plans should be exercised annually. Where this is not possible, the telephone tree (Part 3.3) must be tested in full annually. 2 Sources of Information: Wiltshire Council Emergency Planning Team and the Insurance Officer (Village Halls & Parish Councils), Community First. 4 | P a g e Resilient Communities Wiltshire Part 2 - Contacts 2.1 Emergency Services Emergencies Role Police, Fire, Ambulance Contact 999 Number Notes Only call if there’s an emergency in progress or a danger to life Emergency Services (Not Immediate or Life Threatening) Role Police Contact Tel: 101 Number Notes General Police enquiries when it’s not an immediate emergency Role Medical (NHS) Contact Tel: 111 Number Notes Advice on all medical concerns; NHS 111 can connect you to a nurse, GP or request an ambulance if necessary Role Malmesbury Primary Care Centre Contact Tel: 01666 825 825 Number Notes GP appointments Animals Role The George Veterinary Surgery Contact Tel: 01666 823035 Number Tel: 01666 823165 Notes 5 | P a g e Resilient Communities Wiltshire 2.2 Hankerton Community Emergency Volunteer Coordinator Name Robin Tjolle Contact Mob: 07801 891429 Number Home: 01666 577789 Email: [email protected] Address: Summerhouse Notes Parish Councillor responsible for maintenance of the Hankerton Emergency Plan Community Emergency Volunteer (Deputy) Name Pam Walkinshaw Contact Mob: 07981 319549 Number Home: 01666 575016 Email: [email protected] Notes Parish Council Clerk Name Michael Bromley-Gardner Contact Mob: 07972 266767 Number Notes Place of Safety Location The Church Name Philip Carter Contact Mob: Number Home: Notes Key held at the Old School House, Church Lane; available on request from Philip or the coordinator. Facilities include heating, kitchen, toilet. Further support (food, bedding, etc) will be provided through community self-help. Snow Plough Operator Name Thomas Law Contact Home: 01666 577309 Number Address: Brook Farm Notes Key location available on request from Philip or the coordinator Clergy Name Sarah Wyman Contact Home: 01666 577159 Number Address: 30 Follyfield Notes 6 | P a g e Resilient Communities Wiltshire 4x4 Owners Name Jon Christensen Contact Address: 17 Follyfield Number Tel: 07976 279016 Notes 4x4 owner and generally willing to offer help and support. 2.3 Wiltshire County Council General Contact Role Wiltshire Council Contact Tel: 01225 713000 Number Notes Highways Role Wiltshire Highways Contact Tel: 01249 445554 Number Tel: 0300 456 0105 Mob: ‘My Wilshire’ mobile app Notes Report incidents to Wiltshire Council; they are responsible for flooding from the public highway or blocked road gullies or gratings Winter Operations and Support Role Winter Ops Room Contact Tel: 01225 718795 Number Notes Farmers Desk – authorisation of snow ploughing Role Weather Team Contact Tel: 01225 713377 Number Notes Farmers Desk – authorisation of snow ploughing Emergency Services Liaison Role Weather & Emergency Services Contact Tel: 01225 718284 Office
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