August 2020 SIENA at MARINA HILLS www.sienahoa.org
SEPTEMBER BOARD MEETING BOARD OF DIRECTORS: The September Board of Directors meeting will be held on September 21, 2020 at 4:00 p.m. This will be a virtual meeting using Zoom Conference President: Al Ferrari Vice-President: Joel Bishop technology. The specifics of the URL and log in for this meeting will be Treasurer: Debbie Beech provided via an email blast prior to the meeting. Homeowners are invited to Secretary: Judy Tiano participate. Member-at-Large: Jack Tiano
NEXT BOARD MEETING: EMERGENCY OPERATING RULES: UPDATE September 21, 2020 Siena continues to operate under the Emergency Operating Rules that were 4:00 P.M. @ To Be Determined enacted in response to the COVID-19 pandemic covering the use of the The final agenda will be posted at the Recreational Area (pool and spa). The rules were modified to extend the Community Pool bulletin board and the operating hours of the Recreational Area with closing now at 9:00 p.m. The Siena website 4 days in advance of the last reservation for the pool will be at 8:00 p.m. and 8:30 p.m. for the spa. meeting. You may also obtain a copy of the The Board requests that all residents using the Recreational Area adhere to agenda by contacting management at 949-430-5811. the Emergency Operating Rules when using this facility. Masks are required when entering the area and social distancing should be maintained to IMPORTANT NUMBERS: ensure health and safety of all users. ASSOCIATION MANAGER: Rosmen Paguio, CMCA GUEST PARKING SAFE LIST Phone: 949-430-5811 Fax: 949-377-3309 Residents are required to inform Keystone Pacific only when overnight rpaguio@keystonepacific.com guests are visiting. They must provide license plate identification for the Emergency After Hours: 949-833-2600 visiting vehicle(s) and specify the length of stay. That information will be COMMON AREA ISSUES: used to safe list visitor vehicles so they are not cited with violations. Please Francesca Vanni contact Francesca Vanni, Associate, at fvanni@keystonepacific.com or 949 Phone: 949-570-1304 -570-1304 to provide guest license plate information. fvanni@keystonepacific.com
BILLING QUESTIONS/ ADDRESS INTERSECTION PROJECT COMPLETION CHANGES/ WEBSITE LOGIN: The Board is pleased to announce the completion of the Landscaping Phone: 949-833-2600 customercare@keystonepacific.com Project at the Siena/Pienza intersection. This project brings a fresh new design to the intersection through the addition of new plantings of varying ACCESS CONTROL SYSTEM -ORDERS/ colors and textures, which are consistent with Siena’s overall Mediterranean ISSUES (AS OF 10/28/19): Jack Tiano design. The Board wishes to commend the Landscape Committee for the Phone: 760-902-3268 many hours of effort it took to oversee this project to a successful [email protected] completion. Job well done to the Landscape Committee! MARINA HILLS PLANNED COMMUNITY ASSOCIATION INFO: INFRASTRUCTURE COMMITTEE UPDATE Keystone Pacific Property Management, The Board is pleased to announce the following leadership changes within LLC the Infrastructure Committee. Patrick Kamka and Robert Lamber will Renee Barger, Association Manager oversee the maintenance and repairs of Siena’s sidewalks, driveways and 949-838-3235 streets, and John Dobbe will oversee all aspects of the maintenance and Larissa Rounsaville, Associate repairs of the Recreational Area. The maintenance and repairs of these (949) 838-3293 important areas is key to maintaining the quality of Siena’s overall environment. The Board thanks these three homeowners for volunteering to take on these leadership positions, and we ask homeowners to give them full support. Managed by Keystone 16775 Von Karman Ave., Suite 100 Irvine, CA 92606
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August 2020 REMINDERS
HOMEOWNER
Keystone will be closed on Monday, September 7, 2020, in ASSESSMENT CHANGE observance of Labor Day. Effective immediately, the payment For after-hours association maintenance issues, please call address for assessments (949) 833.2600 to be connected with the emergency service line. has changed to: Please call 9-1-1 for life-threatening emergencies.
Street Sweeping Day - 2nd Tuesday of each month PO BOX 513380 Los Angeles, CA 90051-3380 Trash Pick-Up Day - Friday Please remove trash cans from the common areas after this day.
September 21, 2020 - Board Meeting @ 4:00 P.M. Location: To Be Determined
a SOLAR ENERGY SYSTEM POLICY The Board has adopted a Solar Energy System Policy which is compliant with Civil Code Sections 714 and 4746. This policy defines the requirements that homeowners must meet when submitting architectural applications for the installation of solar energy systems. The Board recommends that homeowners who are contemplating the installation of a solar energy system become familiar with this policy to ensure all key elements are covered in their architectural application. A checklist has been developed from the policy to help homeowners understand the key information that is needed in the application. Both the Solar Energy System Policy and the checklist can be found in the Architectural Information Tab on the Siena HOA website or from Keystone Pacific.
JULY 20, 2020 BOARD MEETING RECAP The Board approved the following Agenda items on the Consent Calendar without discussion: June 15, 2020 General Session Meeting Minutes; approval of the Architectural Submittal Report dated July 15, 2020; acceptance of the June 30, 2020 Financial Statements; and ratification of Association Funds Transfer of $17,730.00 for the July invoice from Villa Park Landscape. Ratified the following decision by the Executive Committee: (1) June 18, 2020 – Approved the proposal for $324.98 to order 1 touchless battery-operated hand sanitizer and 1 stand from Wrist-Band.com; (2) June 23, 2020 – Approved the order of acrylic table top replacements at $260.00 each from Miracoli Furniture; (3) June 24, 2020 – Approved the proposal from Best Pool Service for $268.49 to replace the relay for the spa booster jets; (4) June 26, 2020 – Approved the proposal for $400.00 from, Best Pool Service to have the filters cleaned and spa drained and filled as part of the recommended quarterly preventative maintenance; (5) June 26, 2020 – Approved the proposal for $2,018.39 from Scott English Plumbing to replace the leaking water heater in the women’s restroom closet. (6) July 5, 2020 – Approved the proposal for $525.00 from Villa Park Landscape to remove and replace plant material at one of the corners at the Pienza/Siena intersection; and (7) July 15, 2020 - Approved payment of the renewal invoice from Hydropoint for $2,350.00. Approved the Proposed Delinquency Policy updated with Keystone’s Fee Schedule Addendum to be mailed to the membership for a 28-day comment period, as an Operating Rules Change, to be adopted at the September 21, 2020 Board meeting .
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INFRASTRUCTURE UPDATE – MONTHLY MAINTENANCE Repair perimeter wall at four corners of Pienza/Siena. Paint 4 corners perimeter walls at Siena and Pienza intersection. Mailboxes 37 – 47 Siena end cap replacement and sand/paint the bubbled paint on mailbox rails and mailbox, as needed. Cut down 8 ft. metal post and install new sign at the pool area. Paint number 2 on the mailbox in black paint at 22 Pienza. Sweep off the column caps on Parc Vista West that are by 1 – 15 Siena. Completion of painting project for Pool Area, Guardhouse, Vehicle and Pedestrian Gates, Directory Box and Residence lane fob box/post.
LANDSCAPE PROGRESS REPORT Maintenance Items and General Information: Routine maintenance is done on a four (4) week schedule. Mowing will be done every week on Thursday.
Turf: Landscape committee will present a proposal to the Board to dethatch and reseed the grass in Siena. If approved, this work would occur in the October time frame.
Trees: Just a reminder that Siena’s Landscaper provides all landscaping services for trees, shrubs, plantings and turf in the common & sub-association areas. No other landscapers are allowed to work in these areas per the CC&Rs. The Tree Inventory List has been updated but the information needs some discussion with VPL and verification with the landscape committee. The final list will be presented to the Board later this year.
Irrigation: ET Controller Proposal will be presented to the Board for discussion/approval. WeatherTrak will not be supporting the ET Pro2 controllers as of Jan, 01, 2021. The old ET Pro2 controllers are 2G and the new ones will be 4G. We have eight ET controllers that need updating. As sprinkler heads break down, our landscaper is replacing the old Toro sprinkler heads with Rainbird sprinkler heads. The Rainbird sprinkler heads have a check valve in them that ensure water does not back out of the line. There were two mainline breaks. One across 14 Pienza Clock H and one near 67 Siena Clock E. If you see or suspect an irrigation leak, or if you have any landscaping common area needs or concerns, please immediately contact Francesca Vanni, Associate at Keystone Pacific, at (949) 570-1304 or via email at fvanni@keystonepacific.com.
REGISTER FOR THE SIENA WEBSITE By registering for the Siena community website, you are helping to reduce expenses. Use the website for: paperless billing, dues payment, important HOA documents and email announcements. Sign up today at www.kppmconnection.com. If you need assistance, contact Sam Morng, Information Systems Coordinator at Keystone Pacific: or smorng@keystonepacific.com or (949) 838-3203. Siena Homeowners Association Owner Notice Disclosure (Civil Code section 4041)
California law requiresOwners in a community association to provide the following information to the association on an annual basis. If the below contact informationhas changed, please complete and return this form to Keystone PacificProperty Management, LLC at the address shown below or send the completed form to [email protected] no later than October 31st.
Owners Name
Property Address
Owner Phone # Owner Email *ITEMS 1-6 NEED TO BE COMPLETED. IF NOT APPLICABLE, PLEASE INDICATE N/A 1. Address or Addresses to which notices from the association are to be delivered:
2. Any alternate or secondary address to which notices from the association are to be delivered:
3. The name and address of your legal representative, if any, including any person with power of attorney or other person who can be contacted in the vent of your extended absence from your property:
4. Your property is (please check one): Owner occupied Rented out
If your property is rented out, please provide the following information:
Name of Tenant(s): Phone Number: Email Address:
Yes No 5. Is your property developed, but vacant (please check one)?: 6. Is your property undeveloped land? Yes No
Please return this form to: Siena Homeowners Association c/o Keystone Pacific Property Management, LLC 16775 Von Karman Ave, Suite 100, Irvine, CA 92606
P358
Owner Notice Disclosure (Civil Code section 4041) Last revised on 10/26/2018