conference

Minutes of the th 36 ASDAL Conference Adventist University of Health Sciences Orlando, Florida, USA Information Literacy: Librarians as Agents of Transformation June 19-23, 2016 by Lauren Matacio

SUNDAY, JUNE 19, 2016 MONDAY, JUNE 19, 2016 message, beginning with James 1. Registration, Dinner, Poster 1. Worship: Stan Dobias, Vice and Ellen White and ending with Sessions Chair and Faculty of Health and the importance of sharing our 1.1 Registration was held at the Biomedical Sciences, Spiritual own story. Comfort Suites, Downtown Literacy 4. Sabrina Riley, , A Orlando. Dobias recommended eight Not-So-Particular People in the Adventist 1.2 Conference attendees picked books which contribute to Medical Cadet Corps: Adventists in the up their conference materials and the development of spiritual Military ate a Cuban buffet dinner. literacy. The history of the Seventh- 1.3 Poster Sessions 2. Welcome day Adventist Medical Cadet -Terry Robertson, Andrews 2.1 Deanna Flores, Chair, Local Corps (MCC) is being studied University, Objective Research? In Arrangements Committee and preserved at Union College the Seminary? 2.2 Terry Robertson, ASDAL through the papers of MCC -Lauren Matacio, Andrews President-elect founder Everett Dick, interviews University, A New Portrait of 2.3 Jim Ford, Chair, Adventist and other research. A film has Ellen White Resources Section been made. -Mary Rickelman & Neal 3. Todd Chobotar, Florida Hospital 5. Kenrie Hylton, Smith, Adventist University Mission Development Office,The Conference Archives, Statistics & of Health Sciences, How History of Adventist Healthcare and Research, Digitization Workflow Model LibGuides 2/CMS Helps Share Florida Hospital and Software Interoperability Library Resources Across the Words create stories. Chobotar The digitization work flow will be University shared stories about people most effective by following the and events in the history of the steps: prepare, scan, verify, and Seventh-day store.

30 ASDAL Action | Fall 2016 6. Benjamin Baker, General Do We Really Need a Record Retention isn’t a staff member to update Conference Archives, Statistics & Schedule? In Any Event, How Difficult it. It is up-to-date as of last year. Research, The Encyclopedia of Seventh- Could It Possibly Be to Devise One? CAR will day Adventists A well-structured retention resume updating in the near History and background of the schedule and procedures are future as student staff becomes SDA encyclopedia and plans valuable for effective record available again. for a new online edition which keeping. 11.5 Merlin Burt, White Estate. will contain over 10,000 articles 10. Lori N. Curtis, Loma Linda Ellen White app was pushed by thousands of contributors. University, Do We Need Another at GC. Next year is the 100th Librarians are encouraged to Form? anniversary of the publication support and contribute to the Curtis extolled the value of of . The White new encyclopedia, which will various types of forms and their Estate will be gathering copies of be launched at the General importance for documenting different editions and translations. Conference session of 2020. collections and services. 11.6 Kenrie Hylton, GC Archives. 7. Adorée K. Hatton, Burman 11. ARS Business Session and The new digitization process has University, Ephemeral to Enduring: The Updates, Jim Ford, Andrews increased productivity. Transcripts Role of Archival Software in a Digital University from San Antonio GC have been World 11.1 Planning committee added. Social media is being The role of archives in a members. Alfredo Vergel and ramped up and Facebook, Twitter, rapidly changing digital world Chelsi Cannon’s terms are and Instagram are receiving was explored by Hatton as up. Heather Rodriguez James, interactions. she faces the challenges of Jim Ford, and Lori Curtis are 11.7 Lori Curtis, Loma Linda organizing the archives at Burman continuing. New members voted University. LLU has purchased University to increase access were Adorée K. Hatton and Katy bepress software and downloaded and availability. The library has Van Arsdale. their dissertations and theses written a collection policy and 11.2 Suggestions for next year’s into the Scholars Repository. will use Archive-It software. conference at Newbold: emphasis They have also added Adventist Confidentiality and security are on European of international Heritage Magazine, and Medical needed. SDA history resources; tour of Arts & Sciences and Radiology 8. Jim Ford, Andrews University, Adventist sites around London; Research Days. Photographs are Born Digital and Becoming Digital: Issues women in SDA history; practical digitized in Content DM. They in Modern Adventist Resources ideas for local institutions. are making “landing pages” and Issues of concern for Adventist 11.3 Share the Wealth. The finding aids. researchers are: digital usefulness of sending lists of 11.8 Terry Robertson, Andrews preservation and intellectual books and periodicals to the University. The AU Digital property rights. Space and patron listserv with the high cost of Commons contains graduate demand are key motivators for shipping was discussed. No research master’s and doctoral digital preservation. conclusion was reached. dissertations and undergraduate 9. Roy Kline, General Conference 11.4 The SDA obituary index honors theses and posters. There Archives, Statistics & Research, is still there, but currently there has been a lot of traffic on the

ASDAL Action | Fall 2016 31 site. Martin, Seminole State College, compatible with computer devices 12. ARMS Business Session Would You Watch It? Creating Effective used by patrons, graphics 12.1 Archives and Records and Engaging Video Tutorials. Five as well as stimulating narration, Management Committee. Ashlee categories of tools for creating tutorials were music shouldn’t distract. Chism replaced David Trim. described and evaluated. 2.7 Audacity is a good audio 12.2 Pros and cons of starting a 2.1 Screencast tutorials include editor. discussion list were expressed. A narration and demonstration. 2.8 Equipment quality will affect sign-up should be organized. Research says they are popular the quality of the recording. 12.3 Pros and cons of maintaining and easy to make, and students 3. Tour of Florida Hospital an identity separate from the perceive that they are learning 4. Adventist Digital Library Launch, Adventist Resources Section were better as a result. Examples Merlin Burt, Eric Koester, Juliette discussed. ARM should work include Jing, ScreenFlow, Johnson, Center for Adventist closely with the Adventist Snagit, and Screencast-O-Matic, Research, Andrews University Resources committee. This will be 2.2 Slide casts consist of slides The Adventist Digital Library reevaluated after one year. strung together with added is now fully functioning in 12.4 Collaboration. A narrative. Examples: PowerPoint, Islandora software at www. collaboration project could be Adobe Captivate, and Articulate adventistdigitallibrary.org. Special beneficial to all institutions’ Studio. features were demonstrated. archives departments. It 2.3 Live action studio requires Additional enhancements will would also be valuable for a person who is engaging on continue to be added. The crucial individual archives departments camera. Examples: Movie Maker, task now is to build content with to collaborate with other entities iMovie, Presenter, Replay, Adobe the help of Adventist institutions on their campus. Family history Premier. worldwide. Contact ADL for help might be a good collaboration 2.4 Animated tutorials present in contributing. Additionally, ADL topic. a short, informal approach will send focused requests when 12.5 Programming should with cartoon figures. They are materials are needed on specific include a mixture of practical effective when introducing topics. A web portal will be set up and basic information and have difficult concepts. Examples: to receive contributions. Data files international appeal. Go! Animate, PowToon, Adobe donated are archived in several Animate. locations. TUESDAY, JUNE 21, 2016 2.5 Interactive tutorials allow 5. Business Session I 1. Worship: Lonnie Mixon, Vice the user to interact with the 5.1 Grace Carr-Benjamin President, Marketing, Adventist content and can be personalized. extended congratulations and University of Health Sciences, Examples: Animate, Captivate, thanks to the conference planning Transformed by Christ Articulate Storyline. committee. The story of the leper made 2.6 Best Practices: short 5.2 Carolyn Gaskell was whole has inspired AUHC’s motto length (2-3 minutes), up to date appointed parliamentarian. to develop skilled professionals information, give most important 5.3 Results of the ASDAL who live the motto of Christ. information first, accessible for election were announced: 2. Keynote: Ross and Nichole those with low vision and hearing, President-elect – Per Lisle;

32 ASDAL Action | Fall 2016 ASDAL Action Editor – 5.5 2017 Conference will be held Nebraska, June 24-27; Jessica Spears; Constitution at Newbold College June 26-30, 2020 – Andrews University, & Bylaws Committee – Darel with optional activities on July 1. June 22-25. ASTR, General Bennedbaek; Scholarship & The theme and call for papers will Conference, requested to host Awards Committee – Heather be in the Fall issue of ASDAL the 2019 ASDAL Conference Rodriguez-James; SDA Action. in Silver Spring, Maryland. The Classification Committee – Lori 5.6 Site Planning Committee’s amendment was voted. Curtis; SDAPI Board – Sheila report, Lynda Baildam. Future 2021 – Union College, Lincoln, Clark; Site Planning Committee – conference locations: Nebraska is subject to approval Paulette Johnson 2018 - , by Union College. 5.4 Fawn Brown Fernandez was Alberta, Canada, June 18-21; 5.7 SDAPI Board report, awarded the ASDAL Scholarship. 2019 – Union College, Lincoln, Lawrence Onsager. The SDAPI

ASDAL Action | Fall 2016 33 is committed to its tradition of determine how the flipped or Disconnect: Collaborating with Faculty indexing Adventist periodicals. classroom method of library to Transform Information Literacy Only about 50% of the instruction impacts writing in Report of a case study in which SDAPI can be migrated to an academic writing class. close collaboration between a the ADL because the way 8. Sheila Clark and Darel teacher and librarian resulted in a ADL is currently structured Bennedbaek, Burman University, co-teaching environment which and focused requires what is Perception So Far: Student Perspectives contributed to improvement known as a digital object, a file and the Library in information literacy and containing the full text of the A mixed methods study academic writing in an advanced article/issue or a graphic file. including student interviews college writing class at Andrews Many of the current Index and data from Burman University. citations lack this “digital University’s annual survey and 3. Nicola Palmer, Northern object”, plus, it is difficult to student GPAs is showing that Caribbean University, IL(L) @ get all of the periodical editors students use the website and Ease: Making the Case for Information to agree on inclusion because come to the Library primarily Literacy Delivery at Northern Caribbean of copyright issues or fear of for books and specific services, University loss of subscribers. The but would like a more attractive Librarians at Northern Caribbean SDAPI skin could be similar space and longer hours. University are in the process of to the ADL skin. Voted thanks developing a formalized program and appreciation to Merlin, WEDNESDAY, JUNE 22, 2016 of information literacy delivery Juliette, and Eric for their work 1. Tour Day which includes policies and goals on the ADL. A conference 1.1 Ginsberg Health Sciences and can be implemented in order call of the two ADL sub- Library, UCF Medical School to adequately prepare students committees will be set up 1.2 Florida Polytechnic University for the completion of their in July for information and Library educational and career goals. discussion. 1.3 Melrose Center, Orlando 4. Alfredo Vergel, Southwestern 6. Joel Lutes, Pacific Union Public Library Adventist University, Circulating iPads College, The Future of Scholarly 1.4 Orange County Regional and Access to Electronic Content Communication and Information History Center A grant from Texas State Library Literacy: An Invitation to a Paradigm & Archives enabled Southwestern Shift THURSDAY, JUNE 23, 2016 Adventist University to develop The rapidly shifting 1. Worship: Don Williams, Head, an iPad lending program which communication environment Office of Mission, Adventist benefited 6% of the university challenges libraries to University of Health Sciences community. Patrons were satisfied think creatively and create As agents of incarnation, overall and circulation of e-books partnerships. changing lives as angels and increased to some degree. A 7. Keiren Bailey, Union College, gatekeepers of knowledge, we can longer checkout period may Flip or Flop: Student Perspectives on the make a difference in people’s lives. increase circulation. Flipped Classroom Approach 2. Lauren R. Matacio and Bruce 5. Business Session II A study will be conducted to Closser, Andrews University, Connect 5.1 Treasurer’s report, Sarah

34 ASDAL Action | Fall 2016 Kimakwa. ASDAL’s total Onsager, Treasurer; and Per uncertain sources. membership for 2015-16 Lisle, Secretary. Sabrina Riley 5.6 Discussion List Manager. consists of 78 members from talked to a lawyer and confirmed Ask Steve Sowder to continue 13 countries. The current fund that ALICE is operating legally. and to build in an annual balance is $78,957.96. The website The balance is $48,644.25. reminder for people to update has been upgraded to allow credit 5.5 Roundtable Reports their information and subscribe card payment as soon as technical 5.5.1 Big Picture (Directors), or unsubscribe. This may adjustments can be made. Paulette Johnson. It would also be done through a web 5.2 ADL Board, Sabrina Riley. be helpful if ASDAL took a platform. Refer to the Executive Paulette Johnson, Carlene Drake, position on how institutions Committee. and Lawrence Onsager should relate to librarians 6. Tour of Adventist University of represented ASDAL at the (faculty status). Opportunities Health Sciences Campus and Library ADL Board meeting on June for libraries to collaborate such 7. ASDAL Banquet, Harry P. Leu 3 at Andrews University Other as shared catalogs were also Gardens members of the Board include discussed. 7.1 Retirees. Jennifer Alleyne, Merlin Burt, Jim Ford, Juliette 5.5.2 Friends (Focus on Bruce McClay, Marsha Johnson, and others from Patrons), Terry Robertson. Rasmussen, and Adu Worku were the General Conference. The Challenges with the new recognized for their many faithful president of Andrews ACRL framework applied years in Adventist librarianship as University is the chair of the to the library and the need they retire. board. Bill Knott, Adventist for exchange of information 7.2 The Resolutions Committee Review editor, was added. between similar colleagues for report was read. Andrews IT director, support and advice were the 7.3 Out-going president, Grace Lorena Bidwell, will be an invitee. focus of discussion. Carr-Benjamin, was given a 5.3 JALA, Terry Robertson. 5.5.3 Toys (Technology), commemoratory plaque. JALA will be governed by Neal Smith. Possibilities of 7.4 Carr-Benjamin presented ASDAL and will function with a collaboration with systems the gavel to new president, Terry managing editor and three so that more time would be Robertson. rotating editors. Voted. An spend focusing on students 7.5 The ASDAL 2016 conference advisory board was proposed and rather than keeping computers was officially adjourned. has been referred to the Executive running were discussed. Committee. Articles should be 5.5.4. Treasures (Archival), from 2500-6000 words and take Adorée K. Hatton. This about three months to process. group discussed ways of 5.4 ALICE report, Per Lisle. increasing involvement and The cooperative consists of 19 communication with other members and subscribes to 12 ASDAL archivers, ways of databases. Officers are Paulette handling donations with Lauren Matacio is the Instruction Librarian at James White Library on the campus of Johnson, Chair; Carolyn Gaskell, restrictions and how to Andrews University. Lauren currently serves as Project Manager; Lawrence deal with information from the secretary of ASDAL.

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