conference MINUTES OF THE th 36 ASDAL CONFERENCE ADVENTIST UNIVERSITY OF HEALTH SCIENCES ORLANDO, FLORIDA, USA INFORMATION LITERACY: LIBRARIANS AS AGENTS OF TRANSFORMATION JUNE 19-23, 2016 by Lauren Matacio SUNDAY, JUNE 19, 2016 MONDAY, JUNE 19, 2016 message, beginning with James 1. Registration, Dinner, Poster 1. Worship: Stan Dobias, Vice and Ellen White and ending with Sessions Chair and Faculty of Health and the importance of sharing our 1.1 Registration was held at the Biomedical Sciences, Spiritual own story. Comfort Suites, Downtown Literacy 4. Sabrina Riley, Union College, A Orlando. Dobias recommended eight Not-So-Particular People in the Adventist 1.2 Conference attendees picked books which contribute to Medical Cadet Corps: Adventists in the up their conference materials and the development of spiritual Military ate a Cuban buffet dinner. literacy. The history of the Seventh- 1.3 Poster Sessions 2. Welcome day Adventist Medical Cadet -Terry Robertson, Andrews 2.1 Deanna Flores, Chair, Local Corps (MCC) is being studied University, Objective Research? In Arrangements Committee and preserved at Union College the Seminary? 2.2 Terry Robertson, ASDAL through the papers of MCC -Lauren Matacio, Andrews President-elect founder Everett Dick, interviews University, A New Portrait of 2.3 Jim Ford, Chair, Adventist and other research. A film has Ellen White Resources Section been made. -Mary Rickelman & Neal 3. Todd Chobotar, Florida Hospital 5. Kenrie Hylton, General Smith, Adventist University Mission Development Office,The Conference Archives, Statistics & of Health Sciences, How History of Adventist Healthcare and Research, Digitization Workflow Model LibGuides 2/CMS Helps Share Florida Hospital and Software Interoperability Library Resources Across the Words create stories. Chobotar The digitization work flow will be University shared stories about people most effective by following the and events in the history of the steps: prepare, scan, verify, and Seventh-day Adventist health store. 30 ASDAL ACTION | FALL 2016 6. Benjamin Baker, General Do We Really Need a Record Retention isn’t a staff member to update Conference Archives, Statistics & Schedule? In Any Event, How Difficult it. It is up-to-date as of last year. Research, The Encyclopedia of Seventh- Could It Possibly Be to Devise One? Andrews University CAR will day Adventists A well-structured retention resume updating in the near History and background of the schedule and procedures are future as student staff becomes SDA encyclopedia and plans valuable for effective record available again. for a new online edition which keeping. 11.5 Merlin Burt, White Estate. will contain over 10,000 articles 10. Lori N. Curtis, Loma Linda Ellen White app was pushed by thousands of contributors. University, Do We Need Another at GC. Next year is the 100th Librarians are encouraged to Form? anniversary of the publication support and contribute to the Curtis extolled the value of of Steps to Christ. The White new encyclopedia, which will various types of forms and their Estate will be gathering copies of be launched at the General importance for documenting different editions and translations. Conference session of 2020. collections and services. 11.6 Kenrie Hylton, GC Archives. 7. Adorée K. Hatton, Burman 11. ARS Business Session and The new digitization process has University, Ephemeral to Enduring: The Updates, Jim Ford, Andrews increased productivity. Transcripts Role of Archival Software in a Digital University from San Antonio GC have been World 11.1 Planning committee added. Social media is being The role of archives in a members. Alfredo Vergel and ramped up and Facebook, Twitter, rapidly changing digital world Chelsi Cannon’s terms are and Instagram are receiving was explored by Hatton as up. Heather Rodriguez James, interactions. she faces the challenges of Jim Ford, and Lori Curtis are 11.7 Lori Curtis, Loma Linda organizing the archives at Burman continuing. New members voted University. LLU has purchased University to increase access were Adorée K. Hatton and Katy bepress software and downloaded and availability. The library has Van Arsdale. their dissertations and theses written a collection policy and 11.2 Suggestions for next year’s into the Scholars Repository. will use Archive-It software. conference at Newbold: emphasis They have also added Adventist Confidentiality and security are on European of international Heritage Magazine, and Medical needed. SDA history resources; tour of Arts & Sciences and Radiology 8. Jim Ford, Andrews University, Adventist sites around London; Research Days. Photographs are Born Digital and Becoming Digital: Issues women in SDA history; practical digitized in Content DM. They in Modern Adventist Resources ideas for local institutions. are making “landing pages” and Issues of concern for Adventist 11.3 Share the Wealth. The finding aids. researchers are: digital usefulness of sending lists of 11.8 Terry Robertson, Andrews preservation and intellectual books and periodicals to the University. The AU Digital property rights. Space and patron listserv with the high cost of Commons contains graduate demand are key motivators for shipping was discussed. No research master’s and doctoral digital preservation. conclusion was reached. dissertations and undergraduate 9. Roy Kline, General Conference 11.4 The SDA obituary index honors theses and posters. There Archives, Statistics & Research, is still there, but currently there has been a lot of traffic on the ASDAL ACTION | FALL 2016 31 site. Martin, Seminole State College, compatible with computer devices 12. ARMS Business Session Would You Watch It? Creating Effective used by patrons, graphics 12.1 Archives and Records and Engaging Video Tutorials. Five as well as stimulating narration, Management Committee. Ashlee categories of tools for creating tutorials were music shouldn’t distract. Chism replaced David Trim. described and evaluated. 2.7 Audacity is a good audio 12.2 Pros and cons of starting a 2.1 Screencast tutorials include editor. discussion list were expressed. A narration and demonstration. 2.8 Equipment quality will affect sign-up should be organized. Research says they are popular the quality of the recording. 12.3 Pros and cons of maintaining and easy to make, and students 3. Tour of Florida Hospital an identity separate from the perceive that they are learning 4. Adventist Digital Library Launch, Adventist Resources Section were better as a result. Examples Merlin Burt, Eric Koester, Juliette discussed. ARM should work include Jing, ScreenFlow, Johnson, Center for Adventist closely with the Adventist Snagit, and Screencast-O-Matic, Research, Andrews University Resources committee. This will be 2.2 Slide casts consist of slides The Adventist Digital Library reevaluated after one year. strung together with added is now fully functioning in 12.4 Collaboration. A narrative. Examples: PowerPoint, Islandora software at www. collaboration project could be Adobe Captivate, and Articulate adventistdigitallibrary.org. Special beneficial to all institutions’ Studio. features were demonstrated. archives departments. It 2.3 Live action studio requires Additional enhancements will would also be valuable for a person who is engaging on continue to be added. The crucial individual archives departments camera. Examples: Movie Maker, task now is to build content with to collaborate with other entities iMovie, Presenter, Replay, Adobe the help of Adventist institutions on their campus. Family history Premier. worldwide. Contact ADL for help might be a good collaboration 2.4 Animated tutorials present in contributing. Additionally, ADL topic. a short, informal approach will send focused requests when 12.5 Programming should with cartoon figures. They are materials are needed on specific include a mixture of practical effective when introducing topics. A web portal will be set up and basic information and have difficult concepts. Examples: to receive contributions. Data files international appeal. Go! Animate, PowToon, Adobe donated are archived in several Animate. locations. TUESDAY, JUNE 21, 2016 2.5 Interactive tutorials allow 5. Business Session I 1. Worship: Lonnie Mixon, Vice the user to interact with the 5.1 Grace Carr-Benjamin President, Marketing, Adventist content and can be personalized. extended congratulations and University of Health Sciences, Examples: Animate, Captivate, thanks to the conference planning Transformed by Christ Articulate Storyline. committee. The story of the leper made 2.6 Best Practices: short 5.2 Carolyn Gaskell was whole has inspired AUHC’s motto length (2-3 minutes), up to date appointed parliamentarian. to develop skilled professionals information, give most important 5.3 Results of the ASDAL who live the motto of Christ. information first, accessible for election were announced: 2. Keynote: Ross and Nichole those with low vision and hearing, President-elect – Per Lisle; 32 ASDAL ACTION | FALL 2016 ASDAL Action Editor – 5.5 2017 Conference will be held Nebraska, June 24-27; Jessica Spears; Constitution at Newbold College June 26-30, 2020 – Andrews University, & Bylaws Committee – Darel with optional activities on July 1. June 22-25. ASTR, General Bennedbaek; Scholarship & The theme and call for papers will Conference, requested to host Awards Committee – Heather be in the Fall issue of ASDAL the 2019 ASDAL Conference Rodriguez-James; SDA Action. in Silver Spring, Maryland. The Classification Committee – Lori 5.6 Site Planning Committee’s amendment was