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AGENDA EXECUTIVE BOARD MEETING September 12, 2018 In AGENDA EXECUTIVE BOARD MEETING September 12, 2018 In accordance with Article 6, Section 6.3, Paragraph 6.3.1 of the Arizona Interscholastic Association, Inc. (AIA) Constitution, a regular meeting of the Executive Board was held on Wednesday, September 12, 2018 at the AIA office located at 7007 North 18th Street in Phoenix, Arizona. President Herman House called the meeting to order at 8:30 am Members in Attendance: William Duarte, 1A Conference (Superior High School) Mark Showers, 2A Conference (Camp Verde High School) Toni Corona, CAA, 3A Conference (Safford High School) Jeannine Brandel, 4A Conference (Flagstaff High School) Mark Cisterna, 5A Conference (Notre Dame Preparatory) Herman House, 6A Conference (Tucson Unified School District) Michael Fowler, Ed.D, CMAA, Arizona Interscholastic Athletic Administrators Association (Higley Unified School District) Camille Casteel, Ed.D, Arizona School Administrators (Chandler Unified School District) Travis Udall, AdvancED (Round Valley Unified Schools) Mike DeLaO, Arizona School Boards Association (Safford Unified School District) David Hines, AIA Executive Director AIA Staff Present: Mark Mignella, Legal Counsel Joe Paddock, Assistant Executive Director Brian Gessner, State Commissioner of Officials Denise Doser, Director of Finance Brian Bolitho, Director of Business Development Dean Visser, Sports Administrator Ron Halbach, Sports Administrator Dan Nero, Tournament Coordinator Tayler Coady, Executive Assistant Guests: Jose Garcia, AzPreps365 Valerie Cavazos, KGUN Les Willsey, AzPreps365 Alfonso S., KGUN Shannon Woolridge, Empire Kevin Adger, KOLD/KMSB Matt Donaldson, Empire Jesse Zoller KOLD/KMSB Brian Holmes, ALA Attorney Rich Obert, AZ Central Bill Gotty, ALA Gilbert North Caitlin Schmidt, AZ Daily Star Glenn Way, ALA Gilbert North John Williams, Willow Canyon Alden Mescal, ALA GN Parent Russel Doty, Sabino Deanna Mescal, ALA GN Parent Nicholas Roman, Sabino Randy Ricedorff, ALA Gilbert North Gabriel Trujillo, Sabino Executive Board Meeting Minutes September 12, 2018 LEGAL COUNSEL REPORT On a motion duly made, seconded and carried, President House, in accordance with Article 6, Section 6.3, Paragraph 6.3.3, Subparagraph 6.3.3.2 of the AIA Constitution, called for the following Executive Sessions to receive report from legal counsel: 8:30am – 8:43am 10:11am – 11:08am 11:55am – 12:35pm APPROVAL OF MINUTES The following minutes were approved: August 20, 2018 August 28, 2018 (Hardship Appeals / Special Board Meeting – Sabino Violation) September 4, 2018 (Hardship Appeals) CONSENT AGENDA ITEMS On a motion made, seconded and unanimously carried, the Executive Board approved the following consent agenda items: AIA Lifetime Passes Tom Harris Sunnyslope 29 years Suzanne Fessler St. Mary’s 25 years Fred Mann Perry 25 years Jacqueline Gibson TUSD Meritorious Request for AIA Sanction / Intrastate and Interstate Activities – 2018-2019 Master Calendar In accordance with Article 10, Section 10.1 of the AIA Bylaws, the Executive Board approved the sanction requests for the intrastate and interstate activities reflected in the 2018-2019 Master Calendar. The master calendar is posted online at http://www.aiaonline.org/calendar/?id=5. The Master Calendar, which is prepared by the AIA for its member schools, reflects activities (events) that have been sanctioned by the AIA Executive Board. It is the responsibility of each member school to limit its participation in these sanctioned activities to the maximum number of contests set forth in the AIA Bylaws FINANCIAL REPORT In accordance with Article 6, Section 6.5, Paragraph 6.5.15 of the AIA Bylaws, the Executive Board approved the following financial reports Financial Report for August 2018 Page 2 of 13 Executive Board Meeting Minutes September 12, 2018 MEMBERSHIP COMMENTS None. CANCELLATION REQUESTS – CONTEST AND/OR PROGRAMS In accordance with Article 11, Section 11.4, Paragraph 11.4.3, Subparagraph 11.4.3.1 of the AIA Bylaws, the Executive Board approved the following cancellation request for a varsity, junior varsity, freshman program(s) that could have a bearing on regional or state playoffs: SCHOOL REQUESTING: HEREBY CONSENT: Greenway JV Football Program Barry Goldwater VAR Swim contest w/ Dysart, Fairfax, Millennium, Independence, Alhambra FR Football Program Gila Ridge VAR/JV Wrestling Contest w/ Liberty, Cibola, Youngker, Cactus, Yuma, Washington, Arcadia, Shadow Mtn, Desert Ridge, Washington The Gregory School VAR B/G Cross Country contest w/ Douglas ASU Prep JV Volleyball Program Holbrook JV Boys’ Soccer Program BASIS Flagstaff Boys/Girls’ Swim Contest w/ Bradshaw Mountain & Kingman Academy Santa Rita JV Football Program Gilbert Christian FR Volleyball Program JV Football Program Chandler FR Girls’ Tennis Program Raymond Kellis Boys’ Golf Contest w/ Sierra Linda Flowing Wells JV Football contest w/ Salpointe Catholic Notre Dame Prep FR Boys/ Tennis Program FR Girls’ Basketball Program Santa Cruz FR Volleyball Program Lee Williams VAR Wrestling contest w/ San Luis & Chino Valley Desert Mountain VAR Cross Country contest w/ Paradise Honors & St. Mary’s Kingman Academy JV Football contest w/ Lee Williams & Parker VAR Swim Contest w/ Mingus Union, Kingman & Lee Williams Seton Catholic JV Football Program Bisbee FR Volleyball Program Scottsdale Christian FR Volleyball Program Vista Grande JV Football Program Empire VAR/JV Cross Country Contest w/ Cholla Payson JV Boys’ Soccer contest w/ St. Johns JV Football contest w/ Page Cholla FR Football Contest w/ Cienega Mingus Union VAR Boys’ Cross Country contest w/ Valley Christian Ironwood VAR Girls’ Golf contest w/ Mingus Union Betty Fairfax VAR B/G Swim Contest w/ Agua Fria Alhambra VAR/JV Swim & Dive Program Glendale Prep FR Volleyball Program Cicero Prep JV Volleyball Program VAR B/G Swim & Dive Program Duncan JV Football Program Anthem Prep VAR Boys’ Golf Program Coronado JV Football Program Page 3 of 13 Executive Board Meeting Minutes September 12, 2018 EXECUTIVE DIRECTOR REPORT A list of committees and possible committee members was distributed regarding the Strategic Plan. There will be a Steering Committee and four sub-committees. Each committee will be made up of 10-13 people including Executive Board members, AIA Staff member and representation from the membership. Meetings will begin in October. The AIAAA State Conference was held in Prescott, September 9-11th. A new record of attendance was almost set with 211 Athletic Directors present. Not only did high school athletic directors attend but middle school athletic directors attended as well. Dr. Michael Fowler, AIAAA Representative, acknowledged Herman House as an inductee into the 2018 AIAAA Hall of Fame. Mr. House was accompanied by Rob Roberson, Youngker High School as well as Robert Crosswhite, Joseph City High School. Other awards were given out to athletic directors from across the state – including Ms. Toni Corona – Safford High School, as the 3A Conference Athletic Director of the Year. The Sections 7 & 8 Conference will be held in St. George, Utah September 15-18. The Student Leadership Advisory Committee (SLAC) will meet on September 13, 2018 at the AIA Office. SLAC is looking for sponsors that would be interested in hosting the State Student Leadership Conference for the spring of 2019. The Sports Medicine Advisory Committee (SMAC) discussed at their August meeting the need to educate student athletes on the ill effects of opiate usage. To do so, they have applied for a $100,000 grant which would hopefully help develop a course similar to AIA’s Brainbook. The AIA is planning to work alongside the Department of Health Services (DHS) to develop a pilot program that will allow physical therapists to clear student athletes to return to play after a concussion. The physical therapists would need to have a special certification specifically directed to sports and who will also work alongside a physician during the clearing process. The initial plan is to have 4-5 physical therapists participate in the pilot program. The AIA has hosted two new athletic director workshops with nearly 50 new athletic directors this year. Bylaw workshops have begun across the state with the next being held at Lake Havasu High School on October 24, 2018. The winter coaches meeting will be held on October 27, 2018 at Central High School. The meeting will begin with check-in at 11:00 am and will conclude at 3:00 pm. The winter coaches meeting will include the following sports: basketball, winter soccer and wrestling. STUDENT ELIGIBLITY APPEAL – PAPER REVIEW REQUEST FOR HARDSHIP ELIGIBILITY – LEGAL GUARDIAN Following review and discussion of the written and oral information presented, the Executive Board, in accordance with Article 15, Section 15.5 of the AIA Bylaws, approved the following Legal Guardian request: Camelback High School McClintock High School Mountain Pointe High School Page 4 of 13 Executive Board Meeting Minutes September 12, 2018 STUDENT ELIGIBLITY APPEAL – PAPER REVIEW REQUEST FOR HARDSHIP ELIGIBILITY – AGE RULE Following review and discussion of the written and oral information presented, the Executive Board, in accordance with Article 15, Section 15.14 of the AIA Bylaws, approved the following Age Rule request: Washington High School STUDENT ELIGIBLITY APPEAL – PAPER REVIEW REQUEST FOR HARDSHIP ELIGIBILITY – MAXIMUM PARTICIPATION Following review and discussion of the written and oral information presented, the Executive Board, in accordance with Article 15, Section 15.9 of the AIA Bylaws, approved the following Maximum
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