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FY 2019 Approved Budget

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FY 2019 Approved Budget ◄ click on bookmark to navigate to specific content PEACHTREE CITY, GEORGIA ADOPTED BUDGET FOR FISCAL YEAR ENDING SEPTEMBER 30, 2019 Prepared by: Jonathan Rorie City Manager Paul J. Salvatore, CPFO Financial Services Director Cover Design: Betsy Tyler Public Information Officer/City Clerk CITY OF PEACHTREE CITY, GEORGIA Mission Statement The Mayor, Council Members, and Employees of the City of Peachtree City recognize that our primary responsibility is to provide high quality services to our residents. We are therefore committed to: Ensuring residents, a safe and healthy environment in which to live, work, and enjoy leisure time. Providing consistency in the delivery of municipal services in a fiscally responsible manner. Responding in a courteous, timely, and effective manner to the expressed needs, concerns, and expectations of our residents. Promoting a sense of community through family oriented activities and citizen involvement. Budget Policy Purpose The City’s primary objective is to provide a standard of budgetary performance that both staff and Council have endorsed and to provide budgetary decision making with greater continuity, reinforcing the City’s core financial values and preserving them for successive staff and council. Regular, updated budget policies can be an important tool to ensure that City resources are used to meet its commitments, to provide needed services to the citizens of Peachtree City, and to maintain sound financial management practices. PEACHTREE CITY, GEORGIA Listing of Principal Officials Mayor Vanessa Fleisch City Council Members Phil Prebor Terry Ernst Kevin Madden Mike King City Manager Jonathan Rorie Human Resources Director Ellece Brown Financial Services Director Paul J. Salvatore, CPFO Police Chief Janet Moon Fire Chief Joseph E. O’Conor Public Works Superintendent Scott Hicks Planning and Development Director Mike Warrix Municipal Court Judge Stephen D. Ott City Attorney Theodore P. Meeker, III City Auditors Mauldin & Jenkins, LLC PEACHTREE CITY, GEORGIA PERSONNEL SUMMARY FY 15 FY 16 FY 17 FY 18 FY 19 Actual Actual Actual Actual Adopted Positions Positions Positions Positions Positions Full- Part- Full- Part- Full- Part- Full- Part- Full- Part- Time Time Time Time Time Time Time Time Time Time CITY COUNCIL AND CITY MANAGER City Council 0 5 0 5 0 5 0 5 0 5 City Manager 2 0 2 0 2 0 2 0 2 0 Economic Development 0 0 0 0 0 0 0 0 0 0 ADMINISTRATIVE SERVICES DIVISION Human Resources 2.5 0 3.5 0 3.5 0 3.5 0 4 0 Public Information 1 2 1 2 1 2 1 0 0.5 0 City Clerk 2.5 0 2.5 0 2.5 0 2.5 0 2.5 0 FINANCIAL SERVICES DIVISION Finance 5 0 5 0 4.85 0 4.85 3 4.85 3 Purchasing 2 0 2 0 2 0 1 1 1 1 Information Technology 4 0 4 0 4 0 4 0 5 0 Municipal Court 4 0 4 0 4 1 4 1 4 1 POLICE/COMMUNICATIONS DIVISION Police 69 12 70 12 70 12 70 13 70 13 FIRE/EMS DIVISION Fire 65 25 65 31 65 31 64 33 67 29 Emergency Medical Services 1 0 1 0 1 0 1 0 1 0 PUBLIC WORKS DIVISION Public Works 26.75 0 27.5 0 28.5 0 28.5 0 28.5 0 Building Maintenance* 0 0 0 0 4.25 0 4.25 0 4.25 0 Engineering 2.5 0 2.9 0 2.9 0 3.85 0 3.85 0 RECREATION AND SPECIAL EVENTS Community Services Administration 1.75 0 0 0 0 0 0 0 0 0 Recreation 6 21 6 19 6 19 6 19 6 19 Kedron Fieldhouse/Aquatic Center 1 7 1 7 1 7 1 7 1 7 Ground Maintenance 24 6 27.25 0 23 0 23 0 28 0 Library 7 9 7 9 6 12 6 12 6 12 PLANNING AND DEVELOPMENT Planning 2 0 3.4 0 3.4 0 3.4 0 3.4 0 Protective Inspections 1 0 0 0 0 0 0 0 0 0 Code Enforcement 4 0 4 0 4 0 4 0 4 0 Tourism Convention & Visitors Bureau 2.28 0 2.28 0 0 0 3 2 3 2 Public Communications Specialist 1 STORMWATER UTILITY FUND Stormwater ** 8 0 7.95 0 8.95 0 9 0 9 0 AMPHITHEATER FUND Amphitheater 0.72 26 0.72 26 0.15 26 1.15 25 1.15 25 SPLOST SPLOST 0 0 0 0 0 0 5 0 5 0 TOTAL PERSONNEL 245 113 250 111 248 115 256 121 266 117 *Buildings Maintenance split out from Grounds Maintenance with the FY17 budget unfunded -7 -8 249 258 IT 1 Fire 3 Grounds 5 Tourism/Marketing 1 Total change 10 City of Peachtree City Five-Year Financial Projections Projected Adopted Model Model Model Model Actual Budget Budget Budget Budget Budget General Fund FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Beginning Unassigned/Committed Fund Balance $13,858,345 $13,675,392 $13,852,279 $14,042,971 $13,847,893 $13,848,093 Sources of Funds: Percent Increase in G.F. Revenue over Prior Year 2.47% 3.43% 2.75% 2.89% 3.06% 0.07% Total Revenues & Transfers In $35,826,434 $37,056,830 $38,075,886 $39,175,159 $40,374,053 $40,401,937 Uses of Funds: 6.77% 0.64% 1.98% 4.92% 2.23% 1.84% Departmental Operating Expenses $32,124,048 $33,073,910 $33,816,071 $35,480,293 $36,272,246 $36,939,533 Salary Vacancy/Other Savings: ($744,163) ($845,402) ($887,007) ($906,806) ($923,488) General Administration Expenses $454,631 $1,111,362 $1,052,345 $1,068,631 $1,085,226 $1,102,137 Transfers to Other Funds/Authorities $3,430,708 $3,438,834 $3,862,180 $3,708,322 $3,923,188 $3,256,445 Total Uses of Funds: $36,009,387 $36,879,943 $37,885,194 $39,370,238 $40,373,854 $40,374,626 Percent Increase in G.F. Expenses over Prior Year 7.71% 7.00% 2.73% 3.92% 2.55% 0.00% Surplus / (Deficit) ($182,953) $176,887 $190,693 ($195,078) $200 $27,311 Ending Fund Balance - General Fund $13,675,392 $13,852,279 $14,042,971 $13,847,893 $13,848,093 $13,875,403 Reserve Percentage 38% 38% 37% 35% 34% 34% Target Reserves (25% of Uses of Funds)*: $9,002,347 $9,219,986 $9,471,298 $9,842,559 $10,093,463 $10,093,657 Over (Under) $4,673,045 $4,632,293 $4,571,673 $4,005,334 $3,754,629 $3,781,747 * Note: Was 20% prior to FY 2015 Budget process Total City Millage Rate: 6.505 6.408 6.232 6.232 6.232 6.232 Total Millage Increase (Decrease) -0.560 -0.10 -0.176 0.000 0.000 0.000 Percent Increase/Decrease -8.3% -1.6% -2.8% 0.0% 0.0% 0.0% Maintenance & Operation Millage Rates 6.232 6.232 6.232 6.232 6.232 5.782 M & O Millage Increase/Decrease -0.524 0.000 0.000 0.000 0.000 -0.450 Percent Increase/Decrease -7.76% 0.00% 0.00% 0.00% 0.00% -7.22% Bond Millage Rates 0.273 0.176 0.000 0.000 0.000 0.450 Bond Millage Increase/Decrease (0.036) (0.097) (0.176) 0.000 0.000 0.450 Percent Increase/Decrease -11.65% -35.53% -100.00% General Fund FY 2019 Budget Summary Sources of Funds: Estimated Revenues Taxes $29,907,881 Licenses & Permits $1,623,012 Intergovernmental (Grants) $677,910 Charges for Services $2,462,979 Fines & Forfeitures $1,402,519 Investment Income $175,493 Contributions & Donations $3,000 Miscellaneous $217,651 Total Estimated Revenues: $36,470,446 Other Sources $586,384 Surplus Carryover: -$176,887 Total Sources of Funds: $36,879,943 Uses of Funds: Appropriations Departmental Operating Expenses Executive Services $433,966 Economic Development $146,047 Tourism Marketing - City $105,897 Administrative Services $1,510,829 Financial Services/ I.T. $1,805,374 Public Safety $14,987,373 Public Works $8,565,441 Recreation & Special Events $2,383,313 Library $1,071,899 Planning & Development $2,063,771 Total Departmental Appropriations: $33,073,910 Salary Vacancy/ Other Savings -$744,163 General Administration Not-for-Profit Organizations $25,000 General Liability Insurance $107,338 CVB Labor Expense (reimbursed) $343,114 Miscellaneous Legal Fees/Claims $243,548 Unemployment & Other Expenses $20,200 Administrative/Technical Contingencies $372,162 Total General Administration: $1,111,362 Transfers to Other Funds/Authorities Transfer to CIP $445,000 Transfer to Debt Service $2,896,464 Transfer to Airport Authority $81,600 Transfer to KPTCB $15,770 Total Transfers: $3,438,834 Total Uses of Funds $36,879,943 FY 2019 General Fund Revenues Fund Balance Other Revenues Fines & Forfeitures ‐0.5% Franchise Taxes 11.1% 3.8% 7.2% Licenses & Permits 4.4% Other Taxes 14.0% Ad Valorem Taxes 38.8% L.O.S.T. 20.3% Ad Valorem Taxes 14,446,385 39.2% L.O.S.T. 7,561,572 20.5% Other Taxes 5,220,925 14.2% Franchise Taxes 2,679,000 7.3% Other Revenues 4,123,417 11.2% Fund Balance -176,887 -0.5% Fines & Forfeitures 1,402,519 3.8% Licenses & Permits 1,623,012 4.4% Totals: 36,879,944 100.1% City of Peachtree City General Fund Sources of Funds Adopted Current Projected Actual Adopted Account Title FY 2017 FY 2018 FY 2018 Actual Surplus % Surplus Incr/ FY 2019 Actual Budget Budget FY 2018 (Shortfall) % Shortfall Decr Budget Taxes Ad Valorem (Real) Property - Current $12,914,931 $13,432,813 $13,432,813 $13,477,554 $44,741 0.33% 6.22% $14,267,941 Ad Valorem (Real) Property - Prior Yrs.
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