What Is the Collection Hiding from You? Collection Management with Evergreen
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2/21/2012 Why Does the Collection Need Analysis? What is the Collection Hiding From You? Collection Management with Evergreen Ellen Reynolds 2/21/2012 Determine Physical Condition Discover Holes • Missing topics • Sections that are dated • Over‐used sections –items are always in circulation 1 2/21/2012 Missing: Find what is Deficiency Missing: Lack In catalog but AWOL Shortage Mis‐shelved Insufficiency Lost Dearth Deficit Get Grants Libre Foundation Justify your Ezra Jack Keats Foundation materials budget Target Dollar General WalMart PLAN Local Service Clubs Local Banks Salem Press Library Grant Center http://salempress.com/store/grants/grants.htm Library Grant Blog http://librarygrants.blogspot.com/ 2 2/21/2012 Simplicity Works Too Promote How does your collection fit your Keep it Vital community? Who is your community ? Change happens Scan Competitors 3 2/21/2012 Collection Management is not this, but That Evolve into Collections 4 2/21/2012 (Expertly and That we with cutting Organize edge technology) From For Access resources by Users 5 2/21/2012 Good management Materials Budget = $50,000 Adult Fiction starts Adult Nonfiction Children Fiction And a plan, Children Nonfiction Teen Fiction Teen Nonfiction Adult Video and uses Children Video Teen Video Teen Music Children Music Adult Music Adult Audio Teen Audio Children Audio C R E W Not that Crew, This C.R.E.W. https://www.tsl.state.tx.us/ld/pubs /crew/index.html 6 2/21/2012 Continuous Review Evaluation Weeding 7 2/21/2012 With M U S T I E U S 8 2/21/2012 I T WORST E Worn Out of date Rarely used Supplied elsewhere Trivial or faddish 9 2/21/2012 MUSTIE and Collections are X / X Accessible Number of years from copyright Number of years from last circulation Appealing to many interests and ages Available 10 2/21/2012 Provide Accommodation How can Evergreen tools help ? (not just weeding) OWWL /Evergreen Tools 11 2/21/2012 Call Number Custom PLS Reports Shelf Location • Circ by Shelving Location Title Ellen’s Reports ! • Tab “Others’ Items at Author My Library • Tab “My Items at My Date Copy Added With technical Library Pub Date expertise • High Demand Sirsi Circs from Aaron • Local Demand EG Circs • System Demand Total Circs and Bob ! • List Items by Copy Status Time in OWWL • Replacement? Age Turnover Rate Collection and Circ Comparison Turnover Rate CIRC Items ∗ Is the number of times an ∗ Gages amount of use item has circulated per 700s 700s ∗ Different for different 710s 710s year for the number of parts of collection 720s 720s years it has been in 730s 730s ∗ Changes over time 740s 740s OWWL. 750s 750s ∗ Greatest when it is new 760s 760s 770s 770s ∗ Compare to other like 780s 780s ∗ This is an indicator of items in the same 790os 790os importance. 790ss 790ss collection area 12 2/21/2012 Average & Median TOR No Circ Items Average TOR Median TOR Why haven’t they circulated? ∗ Total divided by number ∗ Half the items circulated ∗ Access of items. more than this number of ∗ Availability times per year ∗ High TOR items balance ∗ Appeal ∗ Half the items circulated ∗ MUSTIE out the very low TOR less than this number of items times per year. ∗ ?? ∗ Tends to be more reliable ∗ ?? indicator Does this mean they should be weeded? Why do you want Planning is better to know all of Use $ wisely these things ? 13 2/21/2012 And our final goals are Funds that are wisely spent And don’t let it go Collections that work down the drain Reliable information Desirable reading Relevant media Attractive, well organized libraries Happy People On to Best Practices and Worst Problems & Solutions 14.