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Why Does the Collection Need Analysis? What is the Collection Hiding From You? Collection Management with Evergreen
Ellen Reynolds 2/21/2012
Determine Physical Condition
Discover Holes
• Missing topics • Sections that are dated • Over‐used sections –items are always in circulation
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Missing:
Find what is Deficiency Missing: Lack In catalog but AWOL Shortage Mis‐shelved Insufficiency Lost Dearth Deficit
Get Grants
Libre Foundation Justify your Ezra Jack Keats Foundation materials budget Target Dollar General WalMart PLAN Local Service Clubs Local Banks Salem Press Library Grant Center http://salempress.com/store/grants/grants.htm Library Grant Blog http://librarygrants.blogspot.com/
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Simplicity Works Too
Promote
How does your collection fit your Keep it Vital community? Who is your community ? Change happens Scan Competitors
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Collection Management is not this, but
That Evolve into Collections
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(Expertly and That we with cutting Organize edge technology)
From For Access resources by Users
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Good
management Materials Budget = $50,000
Adult Fiction starts Adult Nonfiction Children Fiction And a plan, Children Nonfiction Teen Fiction Teen Nonfiction Adult Video and uses Children Video Teen Video Teen Music Children Music Adult Music Adult Audio Teen Audio Children Audio
C R E W Not that Crew, This C.R.E.W. https://www.tsl.state.tx.us/ld/pubs /crew/index.html
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Continuous Review
Evaluation Weeding
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With M U S T I E
U S
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I T
WORST E Worn Out of date Rarely used Supplied elsewhere Trivial or faddish
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MUSTIE and Collections are X / X Accessible
Number of years from copyright
Number of years from last circulation
Appealing to many interests and ages Available
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Provide Accommodation How can Evergreen tools help ? (not just weeding)
OWWL /Evergreen Tools
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Call Number Custom PLS Reports Shelf Location • Circ by Shelving Location Title Ellen’s Reports ! • Tab “Others’ Items at Author My Library • Tab “My Items at My Date Copy Added With technical Library Pub Date expertise • High Demand Sirsi Circs from Aaron • Local Demand EG Circs • System Demand Total Circs and Bob ! • List Items by Copy Status Time in OWWL • Replacement? Age Turnover Rate
Collection and Circ Comparison Turnover Rate
CIRC Items ∗ Is the number of times an ∗ Gages amount of use item has circulated per 700s 700s ∗ Different for different 710s 710s year for the number of parts of collection 720s 720s years it has been in 730s 730s ∗ Changes over time 740s 740s OWWL. 750s 750s ∗ Greatest when it is new 760s 760s 770s 770s ∗ Compare to other like 780s 780s ∗ This is an indicator of items in the same 790os 790os importance. 790ss 790ss collection area
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Average & Median TOR No Circ Items
Average TOR Median TOR Why haven’t they circulated? ∗ Total divided by number ∗ Half the items circulated ∗ Access of items. more than this number of ∗ Availability times per year ∗ High TOR items balance ∗ Appeal ∗ Half the items circulated ∗ MUSTIE out the very low TOR less than this number of items times per year. ∗ ?? ∗ Tends to be more reliable ∗ ?? indicator Does this mean they should be weeded?
Why do you want Planning is better to know all of Use $ wisely these things ?
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And our final goals are Funds that are wisely spent And don’t let it go Collections that work down the drain Reliable information Desirable reading Relevant media Attractive, well organized libraries Happy People
On to Best Practices and Worst Problems & Solutions
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