C.Tech. and C.E.T. Application Handbook

Table of Contents Overview ...... 3 Designations ...... 3 Disciplines...... 3 Eligibility requirements at a glance ...... 4 Assessment process and timeline...... 5 Step 1: Submit initial application ...... 6 Applicants who are non-graduates ...... 6 Applicants who are former members of ASET (student, T.T.) ...... 6 Current/active members of ASET ...... 6 Applicants who are not current or former members with ASET ...... 6 Step 2: Complete Your application ...... 7 2.1 Proof of education ...... 8 2.2 Job description ...... 9 2.3 Resume ...... 10 2.4 Professional references ...... 10 2.5 Competency summary ...... 11 2.6 Proof of identity...... 13 2.7 English language proficiency (if applicable) ...... 13 2.8 Work permit (if applicable) ...... 13 2.7 Employment confirmation (if applicable) ...... 13 2.8 Good character ...... 14 2.9 Professional Practice Exam (Law and Ethics) ...... 14 2.10 Certification Exam (Technical) ...... 15 APPENDIX 1 ...... 16 Definition of technician and technologist ...... 16 APPENDIX 2 ...... 17 Employment confirmation requirement...... 17

Overview The Association of Science and Engineering Technology Professionals of Albert (ASET) is the professional organization for applied science, information and engineering technicians and technologists in the province of Alberta and the Northwest Territories.

Designations Certification with ASET means meeting a high standard of academic excellence, technical experience and professional practice. ASET offers two certification designations, defined by the ASET Board of Examiners as follows:

Certified Technician (C.Tech.) A C.Tech. is a technology professional who performs routine technical procedures with occasional direct supervision and who may assume limited responsibility for any decision-making process.

Certified Engineering Technologist (C.E.T.) A C.E.T. is a technology professional who is capable of assuming responsibility and exercising independent judgment to perform technical tasks and solve problems in complex technological areas with limited direct supervision. Disciplines ASET certifies applicants in the following disciplines:  architectural  geological and geophysical  biomedical  industrial  bioscience  information  chemical  instrumentation  chemical engineering  materials engineering  civil  mechanical  construction  nanotechnology  electrical  petroleum  electronics  survey and geomatics  engineering design and drafting  welding engineering  environmental

Applicants with training and/or experience in a discipline not listed above may contact ASET staff at [email protected] to discuss assessment options.

Eligibility requirements at a glance Applicants seeking ASET registration must show competency in their discipline of applied science, information or engineering technology. The ASET Board of Examiners reviews and assesses all applicants according to the following areas to determine eligibility.

CERTIFIED TECHNICIAN (C.TECH.)

Theoretical Knowledge Practical Ethics and Application Law (one of the following)

Prior Learning Portfolio (Non- Minimum 2 years technician- Graduates) level work experience within Good Character last 5 years of practice

Technician Diploma Canadian citizenship, permanent residency, or valid Professional Practice Exam work permit Technical Certificate Accepted by Board of Examiners Proficiency in English language sufficient to practice safely and Technical Military Program competently

Work or be seeking work in Journeyman Program Alberta or the Northwest Territories

CERTIFIED ENGINEERING TECHNOLOGIST (C.E.T.)

Theoretical Knowledge Practical Ethics and Application Law (one of the following)

Minimum two years technologist- TAC-accredited technologist level work experience within last Good character diploma five years of practice

Non-accredited technologist Canadian citizenship, permanent diploma or degree + Certification residency or valid work permit Professional Practice Exam Exam

Proficiency in English language ETIP Program + Certification Exam sufficient to practice safely and competently

C.Tech. + Certification Exam Work or be seeking work in Alberta (Reclassification) or the Northwest Territories

Assessment process and timeline

Applicants have one calendar year from the application date to complete all documentation and exam(s). The deadline date is shown in the online application portal. The application will close if requirements are not complete by this deadline. The applicant may be required to pay fees to reopen an incomplete application.

Applicants can submit an extension request prior to the application expiry date to [email protected] with detailed reasons for the Registrar to consider the extension.

Application delays often result due to the length of time an applicant takes to prepare all application documentation and the length of time references take to complete the required reference forms. Applicants are encouraged to review all application requirements carefully before applying, to prepare and upload documentation in a timely manner and to follow up with references and ensure they submit reference forms.

Step 1: Submit initial application

Begin your application in one of four ways by choosing the appropriate category below. Note: Internet Explorer is not supported and will not work with ASET’s online application system.

Applicants who Applicants who are former Current/active Applicants who are are non- members of ASET members of ASET: not current or former graduates: (student, T.T.): members of ASET:     Complete a PLAR Contact ASET staff at Login to the ASET Portfolio. This is a [email protected] to website with your pre-assessment have your login reset prior existing ASET ID Go to the Certification that is required to applying. (username) and webpage and click the before you are password. “Apply Online” button. An ASET ID (username) eligible to apply for   will be created for you certification. Upon reset confirmation, Proceed to the automatically. proceed to Certification Certification webpage webpage and click “Apply and click “Apply Online” Online”. to begin to apply.    Click on the “Start or Continue a CET or CTech Application” button.

   Enter required information:  Contact details  3rd party mailing  Employment status  Post-secondary opt-out  Residency status education  Privacy policy  Good character  Geographic region  Code of ethics questionnaire    Register for exam(s) Applicants must choose exam date(s) at this time or indicate that they have previously completed the ASET PPE/NPPE and the year. Registration cannot be completed later. See section 2.10 below to determine if the Certification Exam is required.

Check the exemption box to be assessed for a C.Tech. only application. Applicants who request this exemption will not be assessed for C.E.T.    Pay application and exam fees. A receipt will be emailed to you. All fees are non-refundable. Unpaid fees will result in a cancelled application.   

Receive email confirmation from ASET. Please allow two to three business days to receive the email that will provide you with access to the online portal. The one-year application timeline begins on this date.

Step 2: Complete Your application

The following graphic shows the online application portal. The checklist on the next page aligns with this online application dashboard:

As you complete each part of the application, the green and the status “Submitted” indicates that the component is satisfied. Applicants have one year from the application date to complete all requirements.

Applicants with additional requirements may also see the following sections on the dashboard:  ASET Certification Exam  Employment status  English language proficiency  Valid work permit

To upload documentation for requirement on the dashboard, select “Click Here” and follow the instructions provided.

Documents in a language other than English must be officially translated into English. Applicants must submit the original document before it was translated and the official translated document. ATIA and EISA offer translation services.

Documents uploaded to the online application portal must meet the following technical requirements:  a file size that is under two megabytes  appropriate page orientation; and  clear and typed content (handwritten documentation will not be accepted).

Requirement Description of requirement (application component) Application documentation 2.1 Proof of Education All applicants All applicants for C.Tech. and C.E.T. must provide proof of academic credentials or demonstrate academic equivalency.

Non-graduates (PLAR) Non-graduates who have completed a Prior Learning Assessment and Recognition portfolio will have their portfolio results added to the online application by ASET staff.

ASET student and T.T. members (current and former) Mailing address: ASET may have your transcripts on file. Please go to the “Proof of ASET Education” section and check “Yes” to request that ASET search for 1600-9888 Jasper Ave and upload your transcripts (if applicable). ASET will notify you by Edmonton, AB T5J 5C6 email if the transcripts were not on file.

ASET will mail back original document(s) after Canadian post-secondary graduates processing. Mail official transcripts for your post-secondary program to ASET. The transcripts must: As an alternative to mailing  state the transcript is official original documents,  be an original copy from your school applicants may have the  show graduation/credential awarded; and original document copied  be in English. and certified by a notary public or a regulated member of ASET or APEGA, In Alberta, Ontario diploma programs are equal to one- OR contact year technician programs. The Ontario advanced diploma [email protected] to is therefore required for admission as a C.E.T. applicant. arrange an appointment to copy the document. Canadian journeyman program graduates Mail an official transcript from your provincial regulator (AIT for *WES Assessments: ASET Alberta) to ASET. Not all provinces issue an official transcript so if will accept the electronic you are unsure of which document you should request, please submission of a completed contact the ASET office at [email protected]. assessment through WES’s secure online delivery system, thus reducing the ASET does not accept the journeyman certificate in place need to mail it. See here for of this official document. more information if one has been previously completed. International program graduates Please do not email the Mail (See *for WES instructions) a basic, document-by-document assessment to ASET credential assessment to ASET. Acceptable assessment services personally; rather request it include one of the members of the Alliance of Credential Evaluation to be sent electronically Services of Canada (IQAS, WES*, ICAS, ICES, CES, MIDI). The ECA or from WES directly in order ICAP assessment service from WES* is also acceptable. Note for ASET to accept it officially. applicants can still choose to mail the WES if desired.

Requirement Description of requirement (application component)  Foreign transcripts are not required in addition to the credential assessment.  Canadian equivalency of international education is determined by the results of the international credential assessment. In some cases, three- to four-year programs will be eligible for C.Tech. only because of secondary schooling within the program.

The IQAS credential evaluation service does not evaluate trades or vocational/technical professional training (e.g., City and Guilds of London Institute). The credential assessment will include an evaluation of secondary schooling and a description of any trades or vocational/technical training completed, which qualifies applicants for C.Tech. application admission. 2.2 Job Description All applicants  Upload a detailed job description (either one from your company or one you prepare) that includes the following: o company name o position title o term of employment o applicant’s name o supervisor’s signature, printed name and date; and o descriptive details of specific job responsibilities, duties

A job description template is and activities that reflect the definitions of technician or available to download from technologist (see Appendix 1). this section in the online application portal. Applicants with multiple positions  Additional job description(s) would be required if: Applicants who cannot o The applicant is using a combination of provide a supervisory current/previous positions to demonstrate the work signature may request experience requirement special consideration by the or Board of Examiners. Please o The applicant uses more than one position within the contact [email protected] to examples provided in the competency summary. discuss the request. The supervisor(s) who signs the job description(s) must It is acceptable to use be included as one of the three required references (see previous position(s) if the Section 2.4) applicant is not currently employed. This document will need the previous supervisor’s signature.

Requirement Description of requirement (application component) 2.3 Resume All applicants  Upload a resume that includes dates and details for the following: o chronological listing of work experience o post-secondary education; and o professional development history  Include a concise summary of duties/tasks and your level of responsibility for each technical position relevant to the

application. A template is available for o Refer to the definitions of technician and technologist download from this for assistance with describing your technical component in the online duties/tasks (see Appendix 1). application portal. 2.4 Professional References All applicants  All applicants must demonstrate a minimum of 24 months of post-graduate technical work experience in their discipline of practice, including at least nine months at the technologist level to be considered for C.E.T.  Enter contact information for a minimum of three (3) professional references who have direct knowledge of your technical work experience. o Up to five (5) references may be entered, but a It is recommended (not minimum of three (3) are required. required) that references be o ASET will send reference forms directly to referees. regulated members of ASET o The applicants must attest to a minimum of 24 unique or APEGA (C.E.T., R.E.T., months of work experience within the past five (5) P.Tech., P.L.(Eng.), P. Eng., years. Overlapping time periods will NOT count towards P.Geo.). the minimum experience requirement.

In accordance with privacy The “Ready to be contacted” box must be checked next law, completed reference to all references, or reference forms will not be sent. forms may be provided to

applicants upon request. Applicants with academics different than discipline If an applicant’s academics do not match their discipline of practice (e.g., diploma in chemical engineering technology and work experience in petroleum engineering technology), the applicant must demonstrate a minimum of 48 months of experience in the discipline of practice. Applicants with multiple positions Applicants submitting references from multiple companies/ positions must use the supervisor of each position as one of the three references.

Requirement Description of requirement (application component) International applicants International experience may also be recognized by the Board of Examiners. ASET does not have a Canadian work experience requirement.

Applicants with co-op programs The Board of Examiners may recognize some experience gained during an academic co-op program. However, the co-op experience cannot be counted towards the nine months of experience at the technologist level required for C.E.T. 2.5 Competency Summary All applicants  Prepare a competency summary to describe your technical work experience in relation to six key competency indicators for technician and/or technologist practice.

Applicants must carefully review the instructions provided on the competency summary page. Failure to follow these instructions will result in application

delays and may result in the Board of Examiners A template (various rejecting the application because of lack of disciplines) can be demonstrated competency. downloaded from the Certification webpage or the How to complete online application portal. If  Responses should be typed directly into the competency your discipline is not listed, summary template or the online logbook. As of Feb 1, 2021 the complete the General logbook is also available online. Until further notice, the Competency Summary. applicant can decide to complete the competency summary

online or using the PDF template. More information is available A sample competency in the competency summary handbooks available in the summary is available for download from this application portal. component in the online  Electronic signatures are optional for those who have this application portal. capability set up in Adobe. Otherwise, print and sign the signature page, then scan and upload it as a separate Applicants who cannot document. If completing online, references will fill out an online provide a supervisory form. signature may request special consideration by the The competency summary must be prepared and Board of Examiners. Please submitted using the provided template or the online contact [email protected] to logbook. discuss the request. Applicants using the PDF competency summary must be uploaded in its original template format. Printing and scanning the document will cut off any text that extends beyond the page border and ASET will not accept the

Requirement Description of requirement (application component) summary. The completed signature page may be uploaded separately.

 To upload multiple documents, upload each file individually to the competency summary component of the online portal. Once you have uploaded all files, click “Submit.” The portal will lock after you click “Submit” so it can advance your application to the review stage.

Applicants with multiple projects/positions  Applicants describing position tasks or projects from multiple companies/positions must have the supervisor for each of these positions/projects review and sign off on the competency summary. Applicants should attach a signature page from each supervisor to their competency summary. o The supervisors signing off on the competency summary must also serve as references (see Section 2.6). Application Advisor Applicants may request the assistance of an application advisor (a volunteer ASET certified member) with the content of their competency summary. It may be helpful for applicants to first utilize existing resources to assist them with their competency summary (mentor, supervisor, colleagues) prior to requesting an advisor. These advisors can help applicants understand the competency summary requirements through preparation of work experience examples; provide technical advice in relation to a specific indicator; and provide feedback. Generally, the advisor and applicant connect through email, phone, and/or virtual communication methods that suit both parties. The advisor is available for a maximum of 30 days once assigned.

Applicants can submit a detailed application advisor request to [email protected] with specific questions/inquiries for their competency summary. ASET staff review the applicant’s request and follows up with them either for clarification or when the advisor has been assigned. ASET staff will provide further details and instructions of the assignment in their email to the applicant.

Note: Advisors do not advise on other application components, please contact ASET staff at the above email address.

Requirement Description of requirement (application component) 2.6 Proof of Identity All applicants  Upload a scanned copy of a current government-issued identity document such as a driver’s license or passport. (PDF, JPG, JPEG, or PNG are acceptable file formats.)

2.7 English Language Applicants who are not graduates of a program delivered in Proficiency (if applicable) English  Upload a copy of IELTS Academic or General, PTE, or CELPIP-G English language test results.  The following minimum test scores are accepted as demonstrations of proficiency:

Test C.Tech. C.E.T. Applicants who cannot provide IELTS, PTE, or IELTS General Test 5 6 CELPIP-G test results may request special IELTS Academic Test 6 6.5 consideration by the Board of Examiners. Please contact PTE Academic 50 58 [email protected] to CELPIP-G General Test 5 7 discuss the request.

2.8 Work permit (if applicable) Applicants who are not Canadian citizens or permanent residents  Upload a copy of a valid work permit to confirm legal ability to work in Canada

The work permit must not be expired. Once you apply, ASET monitors the status of work permits. The association will contact you when your work permit is about to expire so that you can provide updated documentation. 2.7 Employment confirmation Applicants employed outside of Alberta/NWT (if applicable)  Applicants must be working or living in Alberta or the Northwest Territories to apply for certification with ASET.  Upload a copy of the requested documentation to confirm your employment situation. (See APPENDIX 2 of the employment/residency chart for more information on this requirement.)

Requirement Description of requirement (application component) 2.8 Good Character All applicants  An applicant demonstrates good character through their Criminal record references’ statements, declarations during the online documentation is not application process (i.e., the good character questionnaire) and submitted in the online their conduct. application portal. Plagiarism of any part of the application (e.g., A criminal record does not competency summary) will result in an applicant being automatically result in a rejected application. The automatically referred to the Registrar. It may result the Board of Examiners requests Board of Examiners rejecting the application. information on the offence or conviction as part of a Applicants who select “yes” to an indictable offence or summary good character assessment. conviction  ASET staff will contact applicants by email to discuss this requirement.  Applicants must provide a scanned copy of a recent criminal record check from the local police service or RCMP to ASET staff. Examinations 2.9 Professional Practice Exam All applicants (Law and Ethics) All applicants must successfully complete the ASET Professional Practice Exam to demonstrate knowledge of the Engineering Download the examination and Geoscience Professions Act and related regulations, the handbook from the ASET general practice of engineering and geoscience technology, website for information on legal topics applicable to the profession, Occupational Health the syllabus and required and Safety Legislation and the ASET Code of Ethics. study materials.

 Applicants register for the exam at the time of application by

selecting the preferred date and location (geographic or virtual) during the initial application process and paying the necessary Applicants who previously fees. completed the National Professional Practice Exam Your exam writing time and testing centre location (if may request an exemption applicable) will be sent to you via email from Yardstick prior to applying for Inc. (ASET’s exam administrator) one to two weeks prior certification. Contact to the exam date. [email protected] with your exam date and the ID The exam must be written within the one-year and name on file with ASET or APEGA to request application timeline. The application deadline is noted in exemption. the online application portal.

Requirement Description of requirement (application component) 2.10 Certification Exam Applicants for C.E.T. who are graduates of a non-accredited (Technical) program  The Certification Exam is a technical exam that tests applicants’ Download the examination skills and knowledge in relation to their field of practice. handbook from the ASET Applicants who are not graduates of a Technology Accreditation website for information on Canada (TAC) accredited program (including international the syllabus and required applicants) must write this exam. study materials.  The following exams are available: o civil A list of Technology o electrical Accreditation Canada accredited programs is o electronics available on the ASET o engineering design and drafting website. o instrumentation o mechanical o petroleum o fundamentals (all other disciplines)

 To determine if you require the exam, review the following chart:

School or program Non-accredited Certification exam not listed program required

Graduated School or Non- before program Certification exam program accredited accreditation required listed program date

Graduated on School or or after Accredited Certification Exam program accreditation program not required listed date

APPENDIX 1

Definition of technician and technologist Performance as a certified technician or technologist requires the application of principles, methods and techniques appropriate to a field of technology. Practical knowledge of engineering systems, processes and materials is usually required. The following chart outlines ASET’s definitions of technician and technologist, and is to be used in preparing the resume, detailed job description and competency summary.

Technician (C.Tech.) Technologist (C.E.T.)  An applied science, information or  An applied science, information or engineering engineering technology professional who technology professional capable of assuming performs routine technical procedures with responsibility and exercising independent occasional direct supervision and who may judgment to perform technical tasks and solve assume limited responsibility for any problems in complex technological areas with decision-making process. limited direct supervision.  Typical activities include testing,  Typical activities include design, production, troubleshooting, inspection, calibration, marketing, testing, quality control, estimating, design drafting, quality control, surveying, inspection, diagnostic evaluation, maintenance, modeling, data compilation, supervision, management, technical sales and estimating, sales, surveying, field teaching. Such activities may be carried out in supervision, technical sales and teaching. association with other professionals.  This professional uses a practical approach  They use an applied approach based on a based on a detailed understanding of comprehensive understanding of a specific standard methods and techniques in solving technology. technical problems.  They evaluate assignments, determine procedures  They examine assignments, objectives and and implement solutions, schedule work to meet instructions to select procedures and actions objectives, participate in short- and long-range to resolve the assigned problem. planning, and may become involved in developing and promoting conceptual change.  They may assume managerial or administrative responsibility for a wide range of technical endeavours.  They can supervise and coordinate a diverse working group and train less experienced technical and professional staff.

APPENDIX 2

Employment confirmation requirement