Council Meeting September 22-23, 2017 the Kingbridge Centre, King City

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ONTARIO ASSOCIATION OF CERTIFIED ENGINEERING TECHNICIANS AND TECHNOLOGISTS

Council Meeting September 22-23, 2017 The Kingbridge Centre, King City

Ontario Association of Certified Engineering Technicians and Technologists Nominating Committee Report September 22-23, 2017 REPORT TO COUNCIL

This summer the Nominating Committee has been busy interviewing candidates to put forward for Council Approval for; Student Representative on Council and Regional Secretary-Treasurer for both Eastern and Central Regions.

As I write this I can report that the Nominating Committee has conducted candidate interviews for the Student Representative and Secretary-Treasurer, Eastern Region and have candidates to put forth for both positions. We have scheduled interviews for the Secretary-Treasurer position for Central Region and if the committee agrees will have a nominee to put forth for this position.

For the Student Position, an OAB e-vote was conducted in late July and a name was selected which we will be putting a motion forward asking you to confirm. We had two excellent candidates, one from Confederation College in Thunder Bay and one from St. Lawrence College. It was a difficult decision for the committee to make and I’ll provide a verbal report on the reasoning behind our selection at Council.

Candidates for the Eastern Region Secretary-Treasurer position were both extremely qualified and this speaks to the depth of our talent pool of volunteers. Selecting a nominee was extremely difficult and the committee struggled for some time to select the nominee. I’ll provide a verbal report on the reasoning behind our decision at Council.

If Council agrees with the nominating committee’s recommendations, we will have completed our mandate to ensure that we have all volunteer positions within our purview filled.

The committee looks forward to beginning the work on several policy items.

On behalf of the Committee I’ll provide comment and ask for direction and approval in future Council meetings.

Respectfully Submitted,

Bob van den Berg, C.E.T. Chair, Nominating Committee

Ontario Association of Certified Engineering Technicians and Technologists President’s Report September 2017 REPORT TO COUNCIL

I would like to welcome everyone to OACETT Council and trust everyone had a great summer!

As you will see, we will be hitting the ground running with a full agenda for our September meeting with many priorities and initiatives that will be discussed during our 2017-2019 term. We have a very compelling Agenda and I am very excited and privileged to be assuming the presidency at this time of so much potential for renewal working alongside Council and Staff.

Over the summer I have had the opportunity to attend a number of OACETT functions and represented OACETT including:

• The Ontario Regional Common Ground Alliance 12th Annual Invitational Golf Tournament where I had the privilege of golfing with Kathy Larette, C.E.T. and Councillors Devi Richards, C.E.T. and Sharon Reid, C.Tech. Is serving as our representative on a federally funded working group along with OSPE and PEO to eliminate barriers to women in STEM. I would like to thank Kathy for her tireless work on this important social issue; she is a great inspiration to many in the engineering technology field. I look forward to the recommendations of the OPSE/OACETT Working group.

• The Brampton Board of Trade Top 40 Under 40 celebration that recognized the next generation of leaders in Brampton. A member of our Young Professionals Task Force and our former Student Representative on Council, Hargurdeep Singh, C.E.T. was recognized at this event and it was my honour to witness this event. If this group of 40 is any indication – our future is in great hands with these young leaders! I also had the privilege of meeting Harinder Malhi, MPP (Brampton-Springdale).

• The Ontario Manufacturer & Exporters 23rd Annual Scholarship Golf Classic. Our newest member, Member-at-Large Ian Howcroft is the Vice President of the Ontario Canadian Manufacturers and Exporters and it was a great day of networking with many including meeting Linda Franklin, CEO, Colleges Ontario.

• Participated as a judge on the Colleges Ontario’s William G. Davis Innovation Fund competition to select 10 finalists out of 40 amazing proposals. As minister of education from 1962 to 1971, the Hon. William G. Davis was a visionary who played a vital role in creating Ontario’s college system. This Fund and competition was established to honour his legacy and to celebrate the 50th anniversary of Ontario’s colleges and supports innovative thinking and initiatives from aspiring visionaries, artists, humanitarians to further their college education by starting something amazing. I look forward to help select the finalist in November.

• Other events I participated in included the OACETT Chapter Picnic, OACETT Niagara Chapter 10th Annual Golf Tournament and the OACETT Georgian Bay Chapter & PEO Golf Tournament. I always enjoy attending these events and getting to know our members and friends of OACETT. Congratulations to all of the organizers for organizing and coordinating these events, which are important networking opportunities for members (and future ones!).

• Further to the above, President-Elect, Kim Pickett, L.E.T. and myself participated in conference calls with the Technology Professionals Canada Leadership Council (TPLC) to discuss some policy decisions and coordinate a meeting in Vancouver in November.

Finally, congratulations to:

- President-Elect Kim Pickett, L.E.T. who recently obtained her L.E.T. designation.

- IETO Councillors Bruce Elliot, C.E.T. and David Crowder, C.E.T. for achieving their 25- year OACETT membership milestone!

Should you have any questions please do not hesitate to contact me.

Respectfully submitted,

Greg Miller, C.E.T., CBCO President, OACETT

Ontario Association of Certified Engineering Technicians and Technologists Chief Executive Officer’s Report September 22-23, 2017 REPORT TO COUNCIL

• Building working relationship with existing and new members of the OAB, particularly President Miller e.g. bi-weekly updates, in-person meetings, etc.

• Supported work on Dragonfly, the Young Professionals Task Group and Strategic Planning Review.

• Continued building relations with OPSE (STEM project/NEM realignment), PEO (Public Relations project/NEM realignment), Skills Ontario (re-positioned an OACETT bursary for First Nations Youth and hiring a new ED), supporting Gord Masters in developing an MOU for the Ontario Building Officials Association. Working with Heads of Technology on MOOC, replacing Misheck, etc. Outreach to Canadian Manufacturers and Exporters, Consulting Engineers of Ontario (Barry Steinberg, CEO, retiring).

• Working with the Fletcher Trustees to consider options for new initiatives.

• Supported efforts by the TPC Committee of Chief Executive Officers to prepare for upcoming meetings.

• For professional development attended a course on “mindfulness”. Some interesting lessons: Harvard study deems loneliness worse than a two pack a day habit; relaxation techniques significantly improve decision making. Lori Cornwall and I discussing with Sara Singh, Brampton’s “Top 40 under 40” finalist to speak to Council on social entrepreneurship.

• Bob van den Berg and I, along with Ken Brown and others, attended the funeral of Ms. Erin Booth, former OACETT director.

D. Thomson, CEO September 11, 2017

OACETT Council Roles & Responsibilities Overview

• What is governance and why it is important • What is your role on OACETT Council • How do we govern as a team? • How do we put governance into action? The Distinguishing Value Proposition

Commitment: Consistent and organized focus on important things of high value that require coherent effort over time. TRUST TRUST Our “Brand” Member’s Actual Experience Community: Content: Enjoyable shared experience Advocacy- effective clout that that makes me feel better influences the beliefs and about myself and my place in behaviors of others that affect the world. things that are significant to me; Knowledge – insight that enables me to be successful at things that really matter to me. TRUST Council Responsibilities

1. Set organization direction 2. Ensure necessary resources 3. Provide oversight Setting Association Direction Setting Association Direction

• Engage in strategic thinking and planning • Set the organization’s mission and vision for the future • Establish organizational values Setting Association Direction

• Approve operational plans • Performance Agreement Letters • Administration, IETO & PASB • Provides goals and objectives of each Division that align with our Strategic Plan and priorities Ensure Necessary Resources

• Hire capable executive leadership • Ensure adequate financial resources • Promote positive public image • Ensure the presence of a capable and responsible Council Provide Oversight

• Oversee financial management • Minimize exposure to risk • Measure progress on strategic plan • Monitor programs and services • Provide legal and moral oversight • Be informed and ask questions Transparency & Trust in Governance

Occurs when Council members understand the difference between being

“representative for” versus being “representative of.” Representative For

If board members believe they are “representative for,” they see themselves as the elected representatives of a particular constituency.

They voice only the self interests and opinions of that constituency and vote only on behalf of that constituency’s interests. Representative Of

Board members who view their role as ensuring that the views, beliefs, values, and self interests of the constituencies they know the best are on the table as part of the conversation, are “representative of.”

They voice interests and opinions of those they know best and vote on behalf of the best overall interests of the organization. The Process of Policy

Members

Solicits input from: Staff OAB • Subject Matter Experts • Staff OACETT • Membership COUNCIL • Industry/Profession/Cause • Government Final • Other Stakeholders Action

PASB IETO

Task Forces Committees Duty of Loyalty

• Show undivided allegiance to the organization’s welfare. • A standard of faithfulness; a board member must give undivided allegiance when making decisions affecting the organization. • A Council member can never use information obtained as a member for personal gain and must act in the best interest of the organization. • Council members must comply with policies regarding code of conduct and ethical behavior. Council Meetings

• Re-affirm our assumptions!!

• Healthy and respectful debate amongst Councillors is welcomed

• Questions no matter how minor is welcomed Council Meetings

• Protocol is important

• All questions and remarks are addressed through the Chair

• The Chair will keep track and guide discussion allowing those to speak Council Meetings

• Motions

• Robert’s Rule of Order

• The Chair will keep track and guide discussion allowing those to speak Council Meetings

• Come to meetings prepared

• Be in the moment – avoid use of cell phones and other distractions

• If you have to leave the room try not to leave during discussion Council Meetings

• Let’s have Fun….Questions?? FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22-23, 2013 – Motion # 5395 Page 1 of 7

STRATEGIC PLAN 2014-2019

I. VISION

Advancing the engineering and applied science technology profession in Ontario, in Canada and world-wide

II. MISSION

OACETT is Ontario’s independent certifying body for engineering and applied science technicians and technologists. The Association provides exceptional member certification, benefits and services. In so doing, OACETT meets the needs of its members, creates a visible and globally-recognized professional standard, and serves the public interest.

1 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22-23, 2013 – Motion # 5395 Page 2 of 7

III. PLANNING CONTEXT OACETT displays success and strength as an association – a financially sound organization led by over 350 volunteers representing more than 24,000 members employed in over 6,000 organizations. The designations provided through the Association are recognized and valued by business, industry and the public sector. Productive strategic relationships with government, other associations, colleges and industry acknowledge OACETT’s leadership in the engineering and applied science technology profession. These achievements over the decades demonstrate OACETT’s important role in responding to and representing their members’ profession. OACETT’s Council and Senior Staff are committed to building on that success by enhancing and growing the Association. Through the strategic planning process, several significant trends and issues have been identified. Both local and global, with some specific to the profession, they signal changes and opportunities on OACETT’s horizon.

Trends and Issues Implications Global pressures on Canadian industry 1. Continued focus on Canada’s ability . Persistent focus on innovation and innovation lag in Canadian to be globally competitive, business and industry especially regarding human capital . Ongoing emphasis on the need for continuous learning / work- 2. Growing need to address national integrated learning within the labour force and international labour market . Shifts in world economic power / influence (e.g., BRICS nations) mobility . Impact of temporary foreign workers and broader immigration 3. Increased use of international policy shifts workers . Decline in Ontario’s economic strength with a shift of Canada’s economic focus to the West ‘Fluid’ professional environment 4. Consider evolving profession and . Continuing pressure to define and clarify work done by professional roles/relationships technicians and technologists relative to that traditionally done 5. Recognize impact on certification by engineers from an increasingly ‘crowded field’ . Emergence of national and global influences re: professional and the need to establish OACETT certification (both within our professions and beyond) credentials as valuable . Increased presence of third-party and/or independent qualifications certification 6. Differentiate value of certification Changing members’ needs and expectations . Continued impact of e-learning as a source of credentials and professional development 7. Enhance understanding of . Rise of social media and its increasing importance in member members’ needs and expectations communication and information dissemination 8. Increasing pressure for . Increasing need among the membership for non-technical responsiveness and adaptability in training and development member programs and services . Demographic shifts (aging population; ethnic/cultural diversity), in terms of both the general population and association membership

2 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22-23, 2013 – Motion # 5395 Page 3 of 7

These trends and issues create circumstances over which the Association has little direct control. However, by identifying them and considering their potential effects, OACETT has laid the groundwork to mitigate the susceptibility to decline that some long-standing organizations face when confronted with unforeseen impacts. The Association has used its understanding of the external environment, coupled with an assessment of Association strengths and vulnerabilities, to cultivate a responsive, proactive mindset among the volunteer and administrative leadership. This, in turn, has contributed to the core content of Strategic Plan 2014-2019. In fact, the implications cited in the preceding chart are the drivers of the plan’s Strategic Priorities and Action Objectives. Through the strategic planning process, the Association has enhanced its capacity for strategic thinking – a capacity that will facilitate its ability to build on past success to ensure ongoing progress for OACETT and those it serves.

3 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22-23, 2013 – Motion # 5395 Page 4 of 7

IV. STRATEGIC PRIORITIES

The core of OACETT’s purpose is, through registration and certification processes, to grant membership to those who meet the standards of the Association. Beyond the symbolic importance of a level of professional achievement, designations granted by OACETT hold value for members only in as much as the designations are known, understood and valued by key stakeholders (e.g., employers, government ministries and agencies) and, thus, bring some benefit to those holding the designations. This logic model has been coupled with several of the trends already cited (regarding continuous learning and professional development) as the impetus for the strategic direction and priorities in Strategic Plan 2014-2019. Specifically, as OACETT looks ahead over the next 5 years and beyond, the Association recognizes that key stakeholders not only need to be aware of and value what OACETT does but also develop a greater understanding of why certification and professional development add value to those individuals who achieve them and … perhaps more importantly … to the industries and organizations in which they work.

Member Opportunity, Development & Professionalism

ADVANCING THE PROFESSION Unique Communication Value & Proposition Outreach

4 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22-23, 2013 – Motion # 5395 Page 5 of 7

V. ACTION OBJECTIVES

Strategic Priority: Unique Value Proposition

OACETT’s certification and accreditation processes, when coupled with the Association’s dedication to excellence and relevancy, are the foundation for its unique value proposition within the engineering and applied science technology profession. Clear positioning of the association based on its commitment to advancing the profession must be a priority.

Action Objectives

1. Create a distinctive profile for the Association to convey OACETT’s purpose, relevance and the value of certification amongst industry, academia, government and the public

2. Maintain excellent certification processes, along with continued efforts to increase the overall proportion of certified members

3. Use accreditation to expand the reach of the association and add value to the membership and the profession

4. Continue and strengthen OACETT’s national and international focus and partnerships with other associations, educational institutions and industry

5 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22-23, 2013 – Motion # 5395 Page 6 of 7

Strategic Priority: Communication & Outreach

OACETT must have a thorough and considered approach to developing partnerships and relationships. In addition, OACETT requires a comprehensive communication plan to reach target audiences using a variety of methods and channels. This set of action objectives should also be executed in a way that supports the other strategic priorities in this Strategic Plan.

Action Objectives

5. Build on current interactions with industry leaders and employers to advance the value of OACETT’s certifications and the benefits of OACETT membership

6. Work with colleges to:

a. increase access to students for membership purposes,

b. expand accreditation engagement, and

c. help align their programs with professional requirements

7. Target government relations activities in support of OACETT’s “qualified persons” priority and other relevant strategic and operational objectives

8. Develop and use new media to expand the reach and impact of Association communications

6 FINAL VERSION – edits endorsed by Steering Committee – Oct 8, 2013 Approved by Council November 22-23, 2013 – Motion # 5395 Page 7 of 7

Strategic Priority: Member Opportunities, Development & Professionalism

An active, engaged, certified membership base is key to OACETT’s success. Focusing specific action objectives on member recruitment, retention, member services and professional development is critical to the association’s long-term growth, reputation, and value.

Action Objectives

9. Expand OACETT’s member base via regular, ongoing recruitment efforts, alone and in collaboration with colleges and employers, and through the provision of new types of membership opportunities

10. Sustain OACETT’s existing member base using retention practices based on members’ needs assessment

11. Enrich and increase members’ professional development opportunities through collaboration with industry, education and other associations

7 Reading Financial Statements: A Primer

September 22, 2017 V1.4 Reading Financial Statements - Agenda

• Financial Statements & Purpose • Income Statement • Balance Sheet • Statement of Cash Flows • Analytical Notes • Appendix – Commonly Used Financial Ratios Financial Statements & Purpose Financial Statements Purpose: 1) Provide relevant timely accurate enterprise economic financial information for material decision making. 2) Provide a means of assessing goals, objectives, and budget performance. 3) Provide a means of assessing enterprise management. Primary Financial Statements: 1) Income Statement – Reporting period revenue and expense. 2) Balance Sheet – Reporting date ending assets and liabilities. 3) Statement of Cash Flows – Reporting period source and use of cash. Reporting “As At”: 1) Income Statement – reports for the period ended. 2) Statement of Cash Flows – reports for the period ended. 3) Balance Sheet – reports assets and liabilities at period end. Income Statement • Formula: Revenue – Expense = Surplus(Deficit) • Governance Review (Ratio Analysis): • Ratio: Variance Analysis – Actual-Budget/Budget • Track to expectation as a percentage of budget. • Variances greater than 10% should be reviewed. • Ratio: Percent of Revenue – Expense/Revenue • Track to expectation as a percentage of revenue. • Compare to prior periods for consistency, material differences should be reviewed. • Expense percentage reasonability compared to prior periods – are changes consistent with operations. Balance Sheet • Formula: Assets – Liabilities = Accumulated Surplus(Deficit) • Governance Review (Ratio Analysis): • Ratio: Liquidity – Current Assets/Current Liabilities • Shows ability to pay current obligations. • Minimum 1 times acceptable, should be industry consistent. • Asset Review – Accumulated Amortization • Asset use – are fixed assets due for replacement re: Accumulated Amortization at asset value. • Liability Review – Liabilities/Assets • Liability percentages – should be consistent with prior periods and industry averages. Statement of Cash Flows • Formula: Cash In – Cash Out = Ending Cash • Governance Review: • Revenue is vanity, surplus is sanity but cash is reality. • Source and use of cash should match (i.e.: long term investments cashed to fund long term projects). • YTD positive growth is expected save periods of high capital asset growth (e.g.: fixed assets or systems investments). Analytical/Review Notes Having Clean Audited Statements does not mean “fraud free”: 1) Audited statements provide assurance as to the reliability and accuracy of financial statements based on testing and evaluation. 2) Enterprise management is responsible for the financial statements and that sufficient and appropriate controls are in place. Source of Industry Comparison Data : 1) Canadian Society of Association Executives (CSAE) . 2) Like association publicly issued financial statements (e.g.: ASET). 3) Canada Revenue Agency Charity/Nonprofit public reporting (web). Variance “Spikes”: 1) Member dues renewal cycle vary based on certification date. 2) Modality of revenue collection varies by source. 3) Expense timing. Appendix – Commonly Used Financial Ratios What you always wanted to know about governance but were afraid to ask!

Introduction

The relationship between staff and the volunteer leadership of an association is all important to success, in particular, the relationship between the Chief Executive Officer and the President.

OACETT has achieved a healthy, trusting relationship between staff and volunteers. The following remarks, far from exhaustive, are intended to provide suggested ingredients to sustaining a good relationship.

Policy

• Council makes policy (a deliberately chosen course of action that guides or influences future direction), staff does not.

• Yes, it’s true staff do “manage” volunteers in terms of what information we provide, when and in what form; the policy options we present and recommend; and the fine line of delineating between policy and operational decisions.

• OACETT operates under a modified policy governance model, with Council setting policy and staff implementing and administering albeit “devils in the detail”. Regular reporting on performance.

• Council and staff actions are governed by the OACETT legislation with the intent to serve the public interest and advance the profession.

• Good boards and good directors should spend time on strategy and policy. Good directors always have valuable input on important strategic or policy matters.

Relationships

• Strive for a respectful, trusting, open culture between staff and volunteers

• Staff should be friendly but never friends with the volunteer leadership

• Chief Executive Officer (CEO) serves at the pleasure of the Council and is ultimately responsible to the Council for overall performance and conduct of the Association.

• A healthy relationship involves a host of considerations but ranking high on the list is the emphasis placed on volunteer leadership and profile. As a general rule, staff avoid the public profile preferring to give the volunteer leadership that role.

• Council delegates to the CEO authority to hire/release staff, sets salaries and other benefits all within approved annual budgets. Salaries measured against three-year compensation review undertaken by independent consultant with OACETT striving for 50 percentiles. • Council’s Human Resources Committee, chaired by Past-President with President and President- elect as members evaluates CEO performance and compensation annually. CEO makes it a practise to inform the HR committee in advance of any significant staffing decisions.

• Human Resources Committee reviews and approves the CEO’s expense claims, travel and professional development plans. CEO approves the expense accounts and travel plans of the President, Past-President and President-elect.

• Staff report ultimately to the CEO, not Council, and CEO reports to the President.

• On matters governing the inappropriate conduct of the CEO, staff can report to the Chief Administrative Officer who in turn will discuss with the President about appropriate action.

Some Considerations

• Council In-camera sessions without senior staff or CEO are discouraged.

• Council should never be surprised.

• Quiet “discussions” amongst volunteers or staff about the other breeds mistrust – we should strive for open and frank discussions at the earliest stages if problems or issues emerge.

• Volunteers/Boards have senior staff support who provide assistance but do not report to the volunteer/board.

• Reprimanding a staff person is the sole responsibility of the CEO or his/her manager. The volunteer should discuss any staff concerns with the President who in turn may choose to discuss with the CEO. Likewise, if issues arise regarding the CEO performance it should be brought to the attention of the President.

David Thomson, CEO September 12, 2017 ACRONYMS

Provincial Associations ASTTBC Applied Science Technologists and Technicians of British Columbia ASET Alberta Society of Engineering Technologists SASTT Saskatchewan Applied Science Technologists and Technicians CTTAM Certified Technicians and Technologists Association of Manitoba NBSCETT New Brunswick Society of Certified Engineering Technicians and Technologists OACETT Ontario Association of Certified Engineering Technicians and Technologists OTPQ Ordre des Technologues Professionnels du Québec TechNova TechNova Certified Technology Professionals (Nova Scotia) ITP Island Technology Professionals (PEI) AETTNL Association of Engineering Technicians and Technologists of Newfoundland and Labrador Additional Acronyms AGM Annual General Meeting ARIDO Association of Registered Interior Designers of Ontario A.Sc.T. Applied Science Technologist ASCET American Society of Certified Engineering Technicians (USA) ASHRAE American Society of Heating, Refrigeration & Air Conditioning Engineers Inc. ASME American Society of Mechanical Engineers CAE Certified Association Executive CCTT Canadian Council of Technicians and Technologists CEO Consulting Engineers Ontario C.E.T. Certified Engineering Technologist / Certified Engineering Technician CIM Canadian Institute of Management COR Council of Registrars (CCTT) CSA Canadian Standards Association CSAE Canadian Society of Association Executives CTAB Canadian Technology Accreditation Board CTAC Canadian Technology Accreditation Criteria C.Tech. Certified Technician CTEN Canadian Technical Employment Network EIT Engineer in Training – with PEO ESO Executive Staff Officers ESC Electricity Sector Council FEC Fellow of Engineers Canada Fellow OACETT Fellow OACETT FTTO Fast Track to Technology Occupations GOC Government of Canada HOT Heads of Technology HRSDC Human Resources and Skills Development Canada IETO Institute of Engineering Technology of Ontario ITP Internationally Trained Professional LET Licensed Engineering Technologist LL Limited Licence MMAH Ministry of Municipal Affairs and Housing MOU Memorandum of Understanding MTCU Ministry of Training, Colleges and Universities MTO Ministry of Transportation Ontario NAFTA North American Free Trade Agreement NCDot National Council of Deans of Technology NEM National Engineering Month NICET National Institute for Certification in Engineering Technologies NTB National Technology Benchmark OAA Ontario Association of Architects OAAAS Ontario Association for Applied Architectural Sciences OAB OACETT Administration Board OBC Ontario Building Code OBOA Ontario Building Officials Association OCPA Ontario Concrete Pipe Association OGRA Ontario Good Roads Association OSPE Ontario Society of Professional Engineers P.Eng. Professional Engineer PEO Professional Engineers Ontario PLAR Prior Learning Assessment Recognition PPA Provincial Professional Associations PTech Professional Technologist rcca Road Construction Contract Administrator rcji Road Construction Junior Inspector rcsi Road Construction Senior Inspector SISO Settlement and Integration Services Organization TAC Technology Accreditation Canada TPC Technology Professionals Canada UMA Unanimous Members Agreement

Updated October 21, 2015 DRAFT

Minutes of the Outgoing Council meeting of the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) held at The Westin Trillium House, Blue Mountain on Friday, June 1, 2017.

Present: Bob van den Berg, C.E.T. President Stephen Morley, C.E.T. Past-President Greg Miller, C.E.T. President-Elect Vince Le Faive, C.E.T., CBET(c) Vice-President, IETO Kim Pickett, C.E.T. Vice-President, PASB Kathiravel Karunananthan, C.E.T., rcji IETO Councillor, Central Region Mark Gatenby, C.E.T. PASB Councillor, Central Region Rosanna Baggs, C.E.T. IETO Councillor, Eastern Region Shawn Wessel, A.ScT., rcji PASB Councillor, Eastern Region Ken Browne, C.E.T. PASB Councillor, Horseshoe Region Bruce Elliott, C.E.T. IETO Councillor, Northern Region Andy Dryland, C.E.T. PASB Councillor, Northern Region David Crowder, C.E.T. IETO Councillor, Toronto Region Steve Barnes, C.E.T. PASB Councillor, Toronto Region Christopher van Dop, C.E.T. IETO Councillor, Western Region Shervin Reyhani, C.E.T. PASB Councillor, Western Region Misheck Mwaba, PhD, P.Eng. Heads of Technology Representative Lori Cornwall Public Representative Chantal Goertz Student Representative David Thomson Chief Executive Officer Barry Hudson, MBA, CPA, PMP Secretary-Treasurer and Chief Administrative Officer Barbara Chappell, MA Registrar and Director, IETO Melissa Wood Acting Director, Professional Affairs & Services Gordon Masters Director of Government Affairs Emily Sinkins Acting Marketing & Communications Manager Alla Bondarenko Executive Assistant Daniela Rossi Corporate Resource Specialist Debbie Marrocco Manager of Board Affairs / Recording Secretary

Regrets: Cam Johnston, C.E.T., rcji IETO Councillor, Horseshoe Region Changiz Sadr, P.Eng., C.E.T. PEO Representative Andre Sherman, OAA, C.E.T. OAA Representative Sharron Leonard, MBA Director, Professional Affairs & Services

Guest(s): Devi Richards, C.E.T. Incoming IETO Councillor, Central Region Dale Phippen, C.E.T. Incoming PASB Councillor, Eastern Region Sharon Reid, C.Tech. Incoming IETO Councillor, Eastern Region Salvadore Ingraldi, C.Tech. Incoming PASB Councillor, Horseshoe Region Richard Labelle, C.Tech. Incoming PASB Councillor, Northern Region Reginald Grieco, C.E.T. Incoming PASB Councillor, Toronto Region Micheal Mooney, C.E.T. Incoming IETO Councillor, Western Region

PRESIDENT’S OPENING REMARKS AND CALL TO ORDER

Mr. van den Berg called the meeting to order at 11:30 a.m. and welcomed both Outgoing and Incoming Council and guests and noted that the meeting was being recorded for accuracy of minutes.

Approval of the Agenda (Appendix Tab 1)

5555 Moved by Ken Browne, Seconded by Christopher van Dop and Carried. Resolved that the Council Agenda of June 1, 2017 is hereby approved as presented/amended.

OACETT Outgoing Council Meeting June 1, 2017 Page 2 of 4

President’s Report (Appendix Tab 2)

Mr. van den Berg highlighted his report as presented.

Chief Executive Officer’s Report (Appendix Tab 3)

Mr. Thomson presented his report and recapped the highlights.

ADMINISTRATION

Adoption of Council Minutes (Appendix Tab 4)

5556 Moved by Stephen Morley, Seconded by Shawn Wessel and Carried. Resolved that the minutes of the OACETT Council Meeting of February 24, 2017 are hereby approved as presented/amended.

A list of motions from the Council meeting was presented for information.

OACETT Administration Board (OAB) Minutes

Minutes and a list of motions from the OAB meetings on February 24, 2017 and May 3, 2017 were presented for information. Minutes and motions from the OAB meeting on May 19, 2017 will be distributed at the “in camera” presentation later in the meeting.

Finance (Appendix Tab 5)

Secretary-Treasurer’s Report

Mr. Hudson summarized the Secretary-Treasurer’s Report and membership stats as presented and went on to review the Unaudited Financial Statements and Cash Flow as at April 30, 2017.

5557 Moved by Steve Barnes, Seconded by David Crowder and Carried. Resolved that Council hereby receives the Unaudited Financial Statements and Cash Flow as at April 30, 2017 as presented.

Ms. Cornwall joined the meeting

Mr. Hudson went on to present the Audited Financial Statements as at December 31, 2016.

5558 Moved by Vince Le Faive, Seconded by Mark Gatenby and Carried. Resolved that Council hereby receives the Audited Financial Statements as at December 31, 2016 as presented.

Performance Agreements (Appendix Tab 7)

The four Performance Agreements were presented and discussed.

5559 Moved by Shervin Reyhani, Seconded by Christopher van Dop and Carried. Resolved that Council hereby approves the Performance Agreements as presented/amended.

POLICY

Policy (Appendix Tab 8)

Young Professionals Task Force

Mr. Miller discussed the creation of the Young Professional Task Force and reviewed the Terms of Reference and budgets needed.

OACETT Outgoing Council Meeting June 1, 2017 Page 3 of 4

5560 Moved by Andy Dryland, Seconded by Shawn Wessel and Carried. Resolved that Council hereby approves the creation of the Young Professionals Task Force.

5561 Moved by Vince Le Faive, Seconded by Rosanna Baggs and Carried. Resolved that Council hereby approves the Terms of Reference for the Young Professionals Task Force as presented / amended.

5562 Moved by David Crowder, Seconded by Kathiravel Karunananthan and Carried. Resolved that Council hereby approves of a $30,000 budget for the Young Professionals Task Force, to be funded with $25,000 from the 2017 Contingency Fund and $5,000 from the Contract/Consulting budget under Finance and Administration.

Dragonfly – IT Systems (Appendix Tab 6)

5563 Moved by Andy Dryland, Seconded by Vince Le Faive and Carried. Resolved that Council move into an “In Camera” session.

5564 Moved by Shawn Wessel, Seconded by Andy Dryland and Carried. Resolved that Council move out of the “In Camera” session and return to the normal order of business.

5565 Moved by Greg Miller, Seconded by Kim Pickett and Carried with One Opposed. Resolved that OACETT: • Negotiate contract with BDO for the delivery of the new Association Management Software for OACETT. • Continue negotiations for price finality with BDO. • Negotiate project schedule to meet OACETT resource availability (project duration 6-12 months). • Seek OAB and Council approval if final negotiated cost exceeds the cost in this presentation by greater than 3% (i.e.: based on $3.5M, ten-year life). • Strive for contract execution by August 1, 2017

Member-at-Large

Mr. Miller summarized the position and pilot project for the new Member-at-Large.

5566 Moved by Vince Le Faive, Seconded by Ken Browne and Carried. Resolved that Council hereby approves a Member-at-Large position on Council with: 1. Voting privileges; 2. Two-year pilot, subject to Council review; 3. Limited fixed term of two years for appointment; 4. Individual not limited to member of OACETT; and 5. First appointment at the discretion of the President, in consultation with OAB.

REPORTS (Appendix Tab 9)

The following reports were presented and discussed: PASB Report – Ms. Pickett IETO Report – Mr. Le Faive

5567 Moved by David Crowder, Seconded by Rosanna Baggs and Carried. Resolved that Council hereby confirms the admission of members to May 31, 2017, as recommended by the IETO Board.

5568 Moved by Kathiravel Karunananthan, Seconded by Shervin Reyhani and Carried. Resolved that Council hereby approves that pursuant to Technology Accreditation Canada providing payment to OACETT members who act as lead auditors on its national accreditation teams, OACETT no longer provide honoraria to lead auditors retroactive to February 3, 2017.

OACETT Outgoing Council Meeting June 1, 2017 Page 4 of 4

Registrar’s Report – Ms. Chappell Government Relations Report – Mr. Masters

UPDATES (Appendix Tab 10)

Updates were presented to Council on the following: • Nominating Committee / Election – Mr. Morley presented to Council the new Slate of Officers for the next term of Council

5569 Moved by Mark Gatenby, Seconded by Andy Dryland and Carried. Resolved that Council hereby approves the destruction of the electronic election results received for the OACETT 2017 election.

• TPC – Mr. van den Berg • TAC – Ms. Richards

Appointed Representative Reports / Updates (Appendix Tab 11)

Updates were provided on the following: • HOT – Dr. Mwaba • PEO – Mr. Sadr’s report stood as Mr. Sadr sent regrets. • Student – Ms. Goertz

PASB Councillor Reports (Appendix Tab 11)

Updates were provided by each PASB Councillor highlighting their written reports as presented. • Central Region – Mr. Gatenby • Eastern Region – Mr. Wessel • Horseshoe Region – Mr. Browne • Northern Region – Mr. Dryland • Toronto Region – Mr. Barnes • Western Region – Mr. Reyhani

New Business

No new business was requested.

All Outgoing Councillors were given the chance to provide comments on their term on Council for the benefit of the new Councillors in attendance.

The meeting adjourned at 4:00 p.m.

………………………………………………. ……………………………………………… President Secretary DRAFT

Minutes of the Incoming Council meeting of the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) held at The Westin Trillium House, Blue Mountain on Friday, June 1, 2017.

Present: Greg Miller, C.E.T. President Bob van den Berg, C.E.T. Past-President Kim Pickett, C.E.T. President-Elect Rosanna Baggs, C.E.T. Vice-President, IETO Andy Dryland, C.E.T. Vice-President, PASB Mark Gatenby, C.E.T. PASB Councillor, Central Region Devi Richards, C.E.T. IETO Councillor, Central Region Dale Phippen, C.E.T. PASB Councillor, Eastern Region Sharon Reid, C. Tech. IETO Councillor, Eastern Region Salvadore Ingraldi, C. Tech. PASB Councillor, Horseshoe Region Richard Labelle, C. Tech. PASB Councillor, Northern Region Bruce Elliott, C.E.T. IETO Councillor, Northern Region Reginald Grieco, C.E.T. PASB Councillor, Toronto Region David Crowder, C.E.T. IETO Councillor, Toronto Region Shervin Reyhani, C.E.T. PASB Councillor, Western Region Micheal Mooney, C.E.T. IETO Councillor, Western Region Lori Cornwall Public Representative Misheck Mwaba, PhD, P.Eng. Heads of Technology Representative David Thomson Chief Executive Officer Barry Hudson, MBA, CPA, PMP Secretary-Treasurer and Chief Administrative Officer Barbara Chappell, MA Registrar and Director, IETO Melissa Wood Acting Director, Professional Affairs & Services Gordon Masters Director of Government Affairs Emily Sinkins Acting Marketing & Communications Manager Alla Bondarenko Executive Assistant Debbie Marrocco Manager of Board Affairs / Recording Secretary

Regrets: Cam Johnston, C.E.T., rcji IETO Councillor, Horseshoe Region Changiz Sadr, P.Eng., C.E.T. PEO Representative Sharron Leonard, MBA Director, Professional Affairs & Services

Guest(s): Stephen Morley, C.E.T. Outgoing Past-President Vince Le Faive, C.E.T., CBET(c) Outgoing Vice-President, IETO Kathiravel Karunananthan, C.E.T., rcji Outgoing IETO Councillor, Central Region Shawn Wessel, A.ScT., rcji Outgoing PASB Councillor, Eastern Region Ken Browne, C.E.T. Outgoing PASB Councillor, Horseshoe Region Steve Barnes, C.E.T. Outgoing PASB Councillor, Toronto Region Christopher van Dop, C.E.T. Outgoing IETO Councillor, Western Region Chantal Goertz Outgoing Student Representative

PRESIDENT’S OPENING REMARKS AND CALL TO ORDER

Mr. Miller called the meeting to order at 4:00 p.m. and welcomed Council and guests and noted that the meeting was being recorded for accuracy of minutes.

Approval of the Agenda (Appendix Tab 1)

5570 Moved by Bob van den Berg, Seconded by Kim Pickett and Carried. Resolved that the Incoming Council Agenda of June 1, 2017 is hereby approved as presented / amended.

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5571 Moved by Shervin Reyhani, Seconded by Mark Gatenby and Carried. Resolved that Council hereby approves the Appointments for the 2017-2018 Term of Office as listed in Appendix A as presented / amended.

Appendix A Motions and Appointments for the 2017-2018 OACETT Term of Council was read as follows:

1. Installation of Officers

Officers whose terms began June 1, 2017 and will continue until the Annual General Meeting in 2018.

Bob van den Berg, C.E.T. will serve as Past-President Greg Miller, C.E.T. will serve as President Kim Pickett, C.E.T. will serve as President-Elect Rosanna Baggs, C.E.T. will serve as Vice-President IETO Andy Dryland, C.E.T. will serve as Vice-President PASB

The gavel was officially handed over from Past-President Bob van den Berg to Incoming President Greg Miller.

2. Installation of Regional Councillors

IETO Councillors whose terms began June 1, 2017 and will continue until the Annual General Meeting in 2018.

Devi Richards, C.E.T. IETO Councillor, Central Region Sharon Reid, C.Tech. IETO Councillor, Eastern Region Cam Johnston, C.E.T., rcca IETO Councillor, Horseshoe Region Bruce Elliott, C.E.T. IETO Councillor, Northern Region David Crowder, C.E.T. IETO Councillor, Toronto Region Micheal Mooney, C.E.T. IETO Councillor, Western Region

PASB Councillors whose terms began June 1, 2017 and will continue until the Annual General Meeting in 2018.

Mark Gatenby, C.E.T. PASB Councillor, Central Region Dale Phippen, C.E.T. PASB Councillor, Eastern Region Salvadore Ingraldi, C.Tech. PASB Councillor, Horseshoe Region Richard Labelle, C.Tech. PASB Councillor, Northern Region Reginald Grieco, C.E.T. PASB Councillor, Toronto Region Shervin Reyhani, C.E.T. PASB Councillor, Western Region

3. Installation of Appointed Officers

a. David Thomson is hereby re-appointed Chief Executive Officer, Barry Hudson is hereby appointed Secretary-Treasurer, and Barbara Chappell is hereby re-appointed Registrar.

b. President Greg Miller, C.E.T., will serve as OACETT’s Primary Representative with voting authority on Technology Professionals Canada (TPC), with President-Elect Kim Pickett, C.E.T., as back-up, until the Annual General Meeting in 2018.

c. Consistent with OACETT By-law and Policy, Bob van den Berg, C.E.T., Past-President will serve as Chair of the Nominating Committee, with members to include Stephen Morley, C.E.T., Nadine Rush, C.E.T., David Saunders, C.E.T., and Archie Arshad, C.Tech., until the Annual General Meeting in 2018.

d. Stephen Morley, C.E.T. will serve as Chair of the Government Relations Committee, with members to include Sam Loggia, C.E.T., John Wade O’Leary, C.E.T., Carly Hinks, C.E.T., Devi Richards, C.E.T., and Rasheed Khan, A.Sc.T., until the Annual General Meeting in 2018.

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e. Michael Belmonte, A.Sc.T. will serve as OACETT’s representative on the OAAAS Board until the OAAAS Board’s Annual General Meeting in 2018.

f. Sean O’Reilly, OAA, will serve as OACETT’s Complaints and Discipline Process Reviewer (CDPR) until the Annual General Meeting in 2018.

g. Rod MacLeod, C.E.T., and David Thomson, will serve as Co-Chairs of “Dragonfly” IT Systems Review Committee with staff members to include Barry Hudson, Barbara Chappell, Melissa Wood and Janice Meade until the Annual General Meeting in 2018.

h. Kim Pickett, C.E.T., will serve as Chair of the Strategic Plan Review Team, with members to include Sharon Reid, C.Tech., Micheal Mooney, C.E.T., Bob van den Berg, C.E.T., Dale Phippen, C.E.T., Cam Johnston, C.E.T., rcca, and Lori Cornwall, until the Annual General Meeting in 2018.

i. Lori Cornwall will serve as Chair of the Young Professionals Task Force, with members to include, ______To be determined______until the Annual General Meeting in 2018.

4. Installation of Ex-officio Members of Council With Voting Privileges

a. David Brown, P.Eng., C.E.T., is hereby appointed the PEO representative until the Annual General Meeting in 2018.

b. Lori Cornwall, MBA, LL.B., is hereby re-appointed the public representative until the Annual General Meeting in 2018.

c. Dr. Misheck Mwaba, PhD., P.Eng., is hereby re-appointed the Heads of Technology Representative until the Annual General Meeting in 2018.

d. __To be determined____ is hereby appointed the Member-at-Large representative until the Annual General Meeting in 2018.

5. Appointment of Member(s) of Council Without Voting Privileges

__To be determined______is hereby appointed the Student Representative on Council from September 1, 2017 until the Annual General Meeting in 2018.

6. Guests of Council Without Voting Privileges

Regional Secretary-Treasurers will be rotated at Council meetings as guests of Council. Additional guests may be invited to Council at the discretion of the President.

7. Installation of the OACETT Administration Board

Kim Pickett, C.E.T. President-Elect / Chair Greg Miller, C.E.T. President Bob van den Berg, C.E.T. Past-President Rosanna Baggs, C.E.T. Vice-President IETO Andy Dryland, C.E.T. Vice-President PASB

8. Installation of the IETO Board

Rosanna Baggs, C.E.T., Chair Cam Johnston, C.E.T., rcca Leo Cusumano, C.E.T., OBOA Representative Bruce Elliott, C.E.T. Devi Richards, C.E.T. David Crowder, C.E.T. Sharon Reid, C.Tech. Micheal Mooney, C.E.T.

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9. Installation of the Professional Affairs and Services Board

Andy Dryland, C.E.T., Chair Richard Labelle, C.Tech. Mark Gatenby, C.E.T. Reginald Grieco, C.E.T. Dale Phippen, C.E.T. Shervin Reyhani, C.E.T. Salvadore Ingraldi, C.Tech.

10. Summary of Boards and Standing Committees

Committee Chairs Automatically Appointed by Nature of their Position

OACETT Administration Board (OAB) Kim Pickett, C.E.T. Institute of Engineering Technology (IETO) Rosanna Baggs, C.E.T. Professional Affairs and Services Board (PASB) Andy Dryland, C.E.T. Nominating Committee Bob van den Berg, C.E.T.

Affidavits were distributed and all Councillors were then sworn in by Ms. Chappell.

The Schedule of Council and Board Meetings and the 2018 Budget Process dates were presented.

As there was no new business brought forward, the Incoming Council meeting adjourned at 4:30 p.m.

………………………………………………. ……………………………………………… President Secretary

LIST OF COUNCIL MOTIONS

Outgoing Council Meeting June 1, 2017