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HERITAGE ADVISORY COMMITTEE AGENDA Tuesday October 13, 2020 7:00 PM VIRTUAL MEETING Council Chambers - 111 Sandiford Drive

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HERITAGE ADVISORY COMMITTEE AGENDA Tuesday October 13, 2020 7:00 PM VIRTUAL MEETING Council Chambers - 111 Sandiford Drive TOWN OF WHITCHURCH - STOUFFVILLE HERITAGE ADVISORY COMMITTEE AGENDA Tuesday October 13, 2020 7:00 PM VIRTUAL MEETING Council Chambers - 111 Sandiford Drive As the Municipal Offices (111 Sandiford Drive) are now closed to the public, residents may listen to the meeting live online at townofws.ca/cmlivestream. The audio link will be available 5 minutes before the meeting is expected to start. Please contact the Committee Coordinator at 905-640-1910 x 2236, or [email protected] to: submit written comments, register to provide verbal comments by attending the meeting electronically, or obtain further information regarding the agenda items or the meeting process. Anyone wishing to submit comments during the meeting may call in at 905- 640-1910 x 2222 or email [email protected], and the comments will form part of the public record. Chair: Councillor Kroon Page 1. CALL TO ORDER 2. INTRODUCTION OF ADDENDUM ITEMS 3. CONFIRMATION OF AGENDA 4. DECLARATIONS 5. ADOPTION OF MINUTES 3 - 7 1. Minutes 6. CONSIDERATION OF ITEMS 8 - 22 1. Whitchurch-Stouffville Heritage Awards: Suggested Format 23 - 30 2. Heritage Conservation District: Discussion Item 3. Official Plan Stakeholder Advisory Committee: Update by Dean Horner 31 - 33 4. Heritage Advisory Committee Site Visits 7. CORRESPONDENCE Heritage Advisory Committee Agenda October 13, 2020 34 - 38 1. Ontario Barn Preservation 8. MOTION TO ADJOURN Page 2 of 38 TOWN OF WHITCHURCH - STOUFFVILLE HERITAGE ADVISORY COMMITTEE MINUTES Monday, September 14, 2020 7:00 pm Virtual Meeting (Council Chambers, 111 Sandiford Drive) Chair: Councillor Kroon The meeting of the Heritage Advisory Committee was held on the above date and time. Members Present: Gleyn Beatty, Charlie Dahl, Dean Horner, Carol Hughes, Councillor Kroon, Michael Rankin and Melissa Vella. Members Absent: None. Staff Present: Susan Altschul, Gillian Angus-Traill, Kitty Bavington, Ashley Chappell, Joan Crosbie and Jeremy Parsons. The Chair announced that as the Municipal Offices are now closed to the public, the public have been advised that they may listen to the meeting live online at townofws.ca/cmlivestream. This meeting is being live-streamed but is not audio- recorded. The public were advised that if they wished to submit written or verbal comments, which will form part of the public record, they may contact the Committee Coordinator at [email protected]. 1. CALL TO ORDER 2. INTRODUCTION OF ADDENDUM ITEMS None 3. CONFIRMATION OF AGENDA Moved by Dean Horner Seconded by Michael Rankin That the Committee confirm the agenda, as circulated. Carried Minutes Page 3 of 38 Heritage Advisory Committee September 14, 2020 4. DECLARATIONS None 5. ADOPTION OF MINUTES Moved by Carol Hughes Seconded by Michael Rankin That the minutes of the Heritage Advisory Committee for July 13, 2020 be adopted as circulated. Carried 6. CONSIDERATION OF ITEMS 1. Brillinger Cemetery Staff Report Jeremy Parsons gave a presentation on the Brillinger Cemetery at 12412 Warden Avenue, explaining the background and family history, and displaying photos. Council has approved the Town taking over responsibility for the cemetery, and staff will be working with the Brillinger family to determine the work to be done. Repairs to headstones will be considered within the budget. The Committee indicated support for this initiative. Moved by Melissa Vella Seconded by Carol Hughes That the Heritage Advisory Committee receive the Brillinger Cemetery Staff Report. Carried 2. Inactive and Abandoned Cemeteries in Whitchurch-Stouffville Jeremy Parsons reviewed legislation requiring cemetery owners to repair or restore neglected cemeteries. Existing cemeteries in Whitchurch- Stouffville were identified, and a few were highlighted. 2 Minutes Page 4 of 38 Heritage Advisory Committee September 14, 2020 The Committee recommended that public information plaques may be appropriate for some locations. Staff suggested that it could be considered for closed cemeteries, using funds from the heritage plaque program. The Town could also coordinate with churches, families, and other owners for plaques for active cemeteries. The Committee endorsed being proactive for plaques on cemeteries the Town is currently maintaining. Staff will prepare a draft resolution for Council, to encourage support for this program, for the next Heritage meeting. Moved by Carol Hughes Seconded by Melissa Vella That the Heritage Advisory Committee receive the update regarding inactive and abandoned cemeteries. Carried 3. 100 Rose Avenue Staff advised that the applicant had not been able to prepare in time for this Heritage meeting, and has requested deferral. 4. 17360 Warden Ave., Request to Remove from BHI and CHIA Jeremy Parsons introduced this matter, providing a brief background for the 66-acre property at Warden Avenue and Davis Drive, displaying photographs, and referring to a letter from the applicant dated September 3, 2020. With respect to CHIA standards, the structure is considered "fair to poor" condition and only meets 2 of 9 criteria. Matthew Marchese and his father, applicants, were in virtual attendance. Mr. Marchese explained that the house has not been used for many years and they would like to replace it with a new single family dwelling. Much of the original structure has been replaced over the years and very little that is left is original. Some features will be preserved, where possible. The barn and some outbuildings have already been removed. 3 Minutes Page 5 of 38 Heritage Advisory Committee September 14, 2020 The Committee suggested that some Committee members conduct a site visit; however, there may be some legal and insurance issues involved. Staff will follow up on this option, and any legal or insurance concerns. The Committee noted that the doors and windows of the building need to be boarded up and secured as soon as possible for safety reasons and the applicants agreed to do so. The Secretary-Treasurer and Moderator confirmed that no corespondence or verbal submissions had been received before, or during the meeting. Moved by Dean Horner Seconded by Gleyn Beatty That the request for removal from BHI and CHIA for 17360 Warden Avenue be deferred pending an update from staff on Committee members conducting site inspections. Carried 5. Update on the Grain Elevator Plaque Joan Crosbie reviewed the revised wording for the plaque that had been approved by Council, and the Committee supported the revisions. The plaque should be prepared within four to five weeks, and perhaps Staff and some Committee members could meet on site to determine the best location for installation, with a small ceremony. Staff will coordinate a time for the meeting. Moved by Michael Rankin Seconded by Carol Hughes That the update on the Grain Elevator Plaque be received for information. Carried 7. CORRESPONDENCE There was no correspondence. 4 Minutes Page 6 of 38 Heritage Advisory Committee September 14, 2020 8. NEW BUSINESS Application Update Jeremy Parsons provided updates on various developments, including Stouffville Junction, the Mansion Hotel, 77 Mill Street, and Topfar Townhouses. The Committee recommended recognizing the efforts of developers for heritage preservation and perhaps create an awards program. Staff will report back on this initiative. Moved by Dean Horner Seconded by Melissa Vella That the update on development applications be received for information. Carried 9. MOTION TO ADJOURN Moved by Den Horner Seconded by Melissa Vella That there being no further business, the Committee adjourn the meeting at 8:20 p.m. Carried 5 Minutes Page 7 of 38 Heritage Advisory Committee Memorandum To: Chair & Members, Whitchurch-Stouffville Heritage Advisory Committee From: Jeremy Parsons, Heritage Planner, Development Services Date: October 13, 2020 Subject: Heritage Advisory Committee Awards In response to the Heritage Advisory Committee’s motion on September 14, 2020, staff have prepared suggestions for the proposed awards format, categories, and criteria for the purposes of Committee consideration and discussion. The Committee may wish to consider a local program of community awards or a practice of local nominations to provincial and national awards. Details on both options have been provided below. Local Community Awards Possible Format: • Recurrence: annual • Names: “Whitchurch-Stouffville Heritage Awards”, “Whitchurch-Stouffville Heritage Advisory Committee Awards”, or “Whitchurch-Stouffville Heritage Conservation Awards”. • Hosts: HAC Chair, Mayor, or designated Councillors • Nominations: primarily made from HAC. Nominations may also come from staff, Council, and members of the public. • Adjudication: made by HAC members at public meeting(s). Possible Award Categories: • Award for the conservation of a heritage property • Award for the adaptive reuse or restoration of a heritage property • Award for the upkeep or restoration of landscape or private property, to the benefit of the streetscape or public realm. • Award recognizing a local volunteer, heritage group, professional or advocacy group • Award recognizing efforts made toward community education on heritage value • HAC may wish to name award(s) for significant community members Whitchurch-Stouffville Heritage Awards: Suggested Format Page 8 of 38 Possible Criteria/Eligibility: • Projects must be generally consistent with the Town’s policies, including the Official Plan and Urban Design Guidelines. • Projects must have successfully completed the heritage approval process (Heritage Site Plan for additions/new construction and consultation with HAC, where
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