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EAST AYRSHIRE COUNCIL CABINET – 8 MARCH 2017 SCHOOL ESTATE MANAGEMENT PLAN 2015-16 Report by Depute Chief Executive (Safer Communities) PURPOSE OF REPORT 1 The purpose of this report is to outline the 2015-16 School Estate Management Plan and seek Cabinet approval for its submission to the Scottish Government. BACKGROUND 2 Local authorities are required to submit an annual School Estate Management Plan (SEMP) to the Scottish Government, which details the status of the existing school estate, the vision for the estate, the required capital investment to meet this vision and timescales within which this vision would be achieved. 3 Cabinet will note that the Scottish Government has specifically requested this information for primary, secondary and special schools only and that the investment requirement excludes all Early Years and Community Learning establishments, although these are referred to in the documents where it links to school accommodation. SCHOOL ESTATE MANAGEMENT PLAN 2015-16 4 The School Estate Management Plan is attached to this report. In summary the document: restates the Council’s vision for the school estate and the policy context; provides an update on the current status of the school estate; identifies current investment and progress made; and sets out the principles for the Council to achieve its desired standards 5 The School Estate Management Plan reflects a significant investment through the capital programme on improving the school estate and demonstrates the recent successful completion of a number of projects and the ambitious next phase of an extensive building programme for our schools. SCHOOL CAPACITIES 6 The School Estate Management Plan indicates, as at 2015-2016, that there is still a significant surplus capacity in schools. The Education Service will continue to monitor the situation and examine the methods by which excess capacity can be reduced. This remains a key objective of the Council’s Transformation Strategy and a number projects within the planned investment will address under occupancy. 7 In 2012 The Transformation Strategy agreed a target to reduce surplus capacity, with the aim of achieving an average 85% occupancy across the school estate. Transformation Strategy workstreams were identified to review school rationalisation and community use of facilities and these continue to consider opportunities. This approach has required to consider a number of schools with significant under occupancy as well as other areas that have increasing school rolls and require adjustments to meet increasing demand. 8 As part of the Capital Programme reported to Cabinet on 20th April 2016 and subsequent East Ayrshire Performs reports a number of key projects, which are in the design development and construction phase, will make a significant improvement to the occupancy rates over the next 3-5 years. The William McIlvanney campus incorporating the pupils from Kilmarnock Academy, James Hamilton Academy, New Farm Primary and Silverwood Primary as well as early years and Gaelic provision; Whatriggs Primary, merging Kirkstyle Primary School and Bellfield Primary School; and the proposed Knockroon Learning and Enterprise Campus incorporating Auchinleck Academy, Cumnock Academy, Barshare Primary, Supported Learning Centre and Early Childhood Centre, and Greenmill Primary and Early Childhood Centre and Hillside School will further address significant under occupancy in these areas. 9 During 2015-16 there was a limited number of completed projects with a significant number of the major projects including those identified above moving from initial project agreement to design development or to construction. The report does identify progress in Dalrymple Primary School and Early Childhood Centre and Drongan Primary School and Early Childhood Centre which are part of an integrated solutions to improve occupancy and support the reduction of council buildings within the Transformation Strategy. There has also been progress in incorporating changes in Early Years provision at Cairns ECC, Auchileck ECC and Lainshaw ECC to accommodate 2 year olds. 10 The current planned projects will have a significant impact on the future occupancy rates however, there are now 9 schools with an occupancy of below 55%; a reduction on last year. This includes 8 of the 12 smallest schools within the Authority. This leaves Mount Carmel with no current plans to further improve occupancy. This does provide some level of flexibility within the school estate during what will be a significant period of transition by providing resilience in the event of any emergency situation, storage or temporary accommodation. 11 Although overall there remains a level of under occupancy, some schools have high occupancy and, on an annual basis, these are reviewed with future projections considered, taking into account existing rolls, birth rates, placing requests and planned house building. As noted in last year’s report the method of identifying future projections was reviewed by Education colleagues during 2015 who have identified that previous projections did not fully anticipate the level of potential increases in school rolls compared to the experience of recent housing developments. It is noted that the analysis does continue to identify the same communities and schools where increased roles are anticipated. 12 Within the report consideration is given to 9 schools that currently have high occupancy or have a significantly increasing roll. These are Annanhill. Bellfield, Dalrymple, Darvel, Fenwick, Onthank. St Andrews, Dalmellington and Ochiltree. 13 Dunlop Primary continues to show an increase in projected roles and a commitment through the capital programme of £2.7m was identified in 2016 with Initial design proposals having been developed with anticipated completion of additional accommodation including extended early years in 2018. 14 Again roll projections reviewed last year indicated that the Stewarton area continues to expand and a resurgence of new house building within the catchment areas of Lainshaw and Nether Robertland has been seen with funding being allocated to address the accommodation in both schools. Proposals are being developed to reconfigure the existing accommodation mainly in Lainshaw to address increases. 15 The increased rolls at Dunlop, Nether Robertland and Lainshaw will clearly then have a knock-on effect on Stewarton Academy beyond 2019-20 as the increased numbers progress through school. This has been recognised and £13m has been allocated from Capital Investment. Consideration was given to the potential of further investment from the Scottish Government but any future funding availability is unlikely to meet the timescales required to extend the facilities and therefore more detailed development of the extension option will be progressed. In the short term work is being progressed for 2017 to improve Home Economics and PE facilities, including an all-weather pitch. 16 It is also noted that the Annanhill role is currently operating above capacity and utilising rooms originally designated for Grange Academy. The outcome of the recent consultation to change the catchment reported separately at this cabinet will assist in reducing the overall school roll for Annanhill and potentially free up space for the Secondary School. Grange Academy along with Stewarton Academy has the highest occupancy level of the Secondary Schools and from the figures reported in this 2015-16 SEMP the roll has increased further in 2016-17 from 1222 to 1242, with Annanhill Primary reducing slightly from 488 to 485. Grange Academy does remain within the overall capacity at 88% and will continue to be monitored taking into account timetabling to maximise the use of all areas to ensure efficient use of each teaching space. CONDITION AND SUITABILITY 17 Significant progress has been made in the long term improvement plan with only two schools remaining below category B level for condition: Hurlford Primary and Early Childhood Centre and St Sophia’s Primary with investment planned as part of the Capital programme. However, the Council’s School Estate continues to require further investment to maintain buildings in their existing state as well as create improvements and reduction in surplus spaces. 18 It is understood that the demand on maintaining the existing estate above the C level of condition and suitability requires further ongoing investment. The capital programme agreed in April 2016 focused the previous committed to invest an in Stewarton Academy, Loudoun Academy and Doon Academy, with further improvement across Loanhead Primary, Nether Robertland Primary, and Netherthird Primary to ensure the long-term sustainability of these locations. Detailed planning of these projects in currently being progressed. 19 Eighteen schools have been assessed as C suitability with Darvel, Catrine and Ochiltree the only ones not part of the current investment programme. It is proposed to address their current needs from the component renewal, lifecycle revenue and attainment funding. REVIEW OF COMPONENT RENEWAL PRIORITIES 20 A range of projects have been progressed within the component renewal and replacement priorities, including significant work on the toilet refurbishments, roofing, windows and doors replacement, during 2014, 2015 and 2016 with £1.96m of the allocated £3.65m allocation expected to be spent by 2016. The following projects remain to be progressed and Cabinet are asked to agree the adjustment of the allocations as a range of factors have
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