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Minutes for Approval

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Minutes for Approval Washburn Parish Council Meeting: Annual Council Meeting Date: 4th May 2021 Venue: Virtual meeting via Zoom Commenced: 7.15 pm Concluded: 9.05 pm Members Cllr G Hebblethwaite (Chair) Present Cllrs H Barker, A Campbell, J Davison, A Johnson, C Ryder, S Ryder, K Wilson In Attendance: Cllr V Oldham (Harrogate Borough Council), Cllr S Lumley (North Yorkshire County Council), Dr J Knowles (Parish Clerk) 1. Election of Chair and Vice-Chair It was resolved that Cllr G Hebblethwaite be appointed Chair for the Year 2021/2022. Proposed: Cllr K Wilson Seconded: Cllr C Ryder Votes for: All Members present The Chair, Cllr G Hebblethwaite agreed the position with the signing of the declaration of office delayed to a later date. It was resolved that Cllr J Davison be appointed Vice Chair for 2021/2022. Proposed: Cllr C Ryder Seconded: Cllr A Johnson Votes for: All Members present The Vice Chair, Cllr J Davison agreed the position and the signing of the Page 1 Signed Date Council Year 2021/22 Full Council 4th May 2021 declaration of office as Vice Chair is delayed to a later date. 2. Apologies Apologies from: Cllr M Ainsley, F Walkinshaw 3. Declarations of Interest No Declarations of Interest, of any nature, were received. 4. Minutes for approval: Resolved: the minutes of Full Council held on 1st March 2021 were approved for accuracy by Cllr A Johnson and seconded by Cllr A Campbell, agreed unanimously and will be signed by the Chair at a later date 5. County and Borough Matters Cllr S Lumley provided a report for the past 12 months and thanked Councillors, Clerks and Parishioners during what has been a difficult year. North Yorkshire County Council staff must be thanked as they have responded to the unprecedented challenge of the covid-19 pandemic – with services and activities of the Council continuing to be provided to a high standard of service. Cllr A Campbell thanked both North Yorkshire County Council and Harrogate Borough Council for the support given to local groups. Cllr H Barker raised concerns over the spend on the Harrogate Nightingale Hospital, the continued issue of safety on Catch Em Corner and requested an update on Kex Gill. Cllr S Lumley stated he felt the Nightingale Hospital was the right thing to do at the time, that Catch Em Corner remains on the books for review but understands the frustration and that the works on Kex Gill are currently out to tender with hope that works will commence in the Summer. Page 2 Signed Date Council Year 2021/22 Full Council 4th May 2021 Cllr V Oldham thanked everyone for their continued support over the past 12 months and the staff at Harrogate Borough Council for their responsiveness and resilience during covid-19. Cllr A Johnson commented on how she would like to continue to see hospitality outside in Harrogate. Cllr C Ryder would like to record thanks to the waste management team on how quickly they are dealing with issues such as fly tipping. 6. Ongoing Issues 6.1 Common Land in the Parish – A resident reported concern that signage ‘Private Woods – Keep Out’ had been erected on land in the parish. The Clerk has done an audit of Common Land and the signage was found to be on Common Land and therefore not lawful. 6.2 Parish White Lining – The white lining scheme was delayed due to the weather and lockdown, it is currently on hold until the surfacing works in the Parish are complete. Resolved: The Clerk to contact Highways for an update 7. Annual Governance Statement Items 1-8 Approved. Resolved: that the Annual Governance Statement had been reviewed and approved by Council 8. Annual Accounting Statement Items 1-10 Approved. Resolved: that the Annual Accounting Statement had been reviewed and approved by Council 9. Standing Orders and Financial Regulations The Standing Orders and Financial Regulations are attached. Page 3 Signed Date Council Year 2021/22 Full Council 4th May 2021 Resolved: The Standing Orders and Financial Regulations be adopted 10. Risk Assessment and Asset Register The Risk Assessment and Asset Register are attached. Resolved: that the Council agree and adopt the reviewed Risk Assessment and Asset Register 11. Insurance The Insurance renewal statement for 2021-2022 is attached. Resolved: the renewal from Came & Company be accepted 12. Code of Conduct The Code of Conduct is attached. Resolved: that the Council agree and adopt the Code of Conduct with an amendment to remove section 8.1 13. Police Matters There were no Police in attendance. There were seven reported crimes in the Parish for the period January to March: 3 x Burglary at Rues Lane (2) and Cobby Syke Road; 1 Criminal damage and arson at Rues Lane; 1 Theft at Watson’s Lane; and, 2 Violence and sexual offences at Hardisty Hill. 14. Plans considered since last meeting The list of plans considered since the last meeting is attached. Resolved: that the comments be noted Page 4 Signed Date Council Year 2021/22 Full Council 4th May 2021 15. Planning Application Decisions 20/01564/FUL Construction of a radome and electrical sub station RAF Menwith Hill Approved with Conditions 20/04738/FUL Formation of new Velux roof lights and bi-fold doors in kitchen/dining area Beaver End, Norwood Approved with Conditions 20/03875/FUL Erection of holiday cabin Norwood Bottom Farm, Norwood Withdrawn 21/00603/FUL Erection of link extension to holiday cottage/annex with rooflights – revised scheme Southcroft, Timble Approved with Conditions 21/00565/FUL Erection of temporary (3 years) ice-cream kiosk Swinsty Reservoir Car Park and Picnic Area, Fewston Approved with Conditions 16. Correspondence Received The following correspondence was received (20.02.21 – 23.04.21) 1. Harrogate BC – Resident’s news 2. North Yorkshire County Council – Updates and Bulletins 3. YLCA – White Rose Update Page 5 Signed Date Council Year 2021/22 Full Council 4th May 2021 4. Email – complaint regarding boulders and wooden posts on road to Timble Ings 5. Email – Litter in the Fewston Area 6. Yorkshire Water/National Trust – Ranger service 7. Harrogate BC – Planning Enforcement at Bride Cross Farm unauthorised excavations 8. Email – Fewston/Swinsty reservoir unsociable behaviour 9. Email – Fly tipping at Jack Hill 10. Email – Traffic and parking issues at Timble Ings 11. North Yorkshire County Council – Penny Pot Lane – carriageway patching and surface dressing 12. North Yorkshire County Council – B6451 Dangerous Crossing to Summerbridge – carriageway patching and surface dressing 13. North Yorkshire County Council – West End/Hall Lane, Blubberhouses – carriageway resurfacing scheme 14. YLCA – Government announces remote meeting powers not being extended 15. Yorkshire Water – Reopening of Recreational Sites 16. Knabs Ridge Wind Farm Fund – Open for Applications 17. North Yorkshire County Council – Road Closure Notification Timble Village (4 – 7 May) 18. North Yorkshire County Council – Road Closure Notification Timble Village (10 – 14 May) 17. Highways Issues Issues to report: 1. Hardisty Hill near Prospect House Farm – pothole 2. Hardisty Hill/Menwith Hill Road – overflowing ditch and self-seeding trees 3. Busky Dike Lane - potholes 18. Maintenance The following works have been completed by the caretaker: 1. Hedge, tree and verge clearance – North Lane Page 6 Signed Date Council Year 2021/22 Full Council 4th May 2021 2. Interpretation Board Cleaning – Norwood Edge New issues requiring action: 1. Constable Ridge – overgrown – Cllr S Ryder to meet with the caretaker on site 2. Timble – self-seeding tree needs removed 3. BT Boxes – the paint has now been purchased for maintenance 4. Penny Pot Lane – fly tipping – the Chair to report 19. Finance 19.1 Accounts for Payment To: All Members of the Parish Council From: Parish Clerk Accounts Paid General Accounts May-21 DETAIL GROSS VAT NETT YLCA SUBSCRIPTION 215.00 0.00 215.00 ZOOM SUBSCRIPTION 143.88 23.98 119.90 A J GALLAGHER INSURANCE 697.83 0.00 697.83 YORKSHIRE INTERNAL AUDIT SERVICES 70.00 0.00 70.00 CARETAKER MAINTENANCE 108.00 0.00 108.00 TOTAL 1234.71 23.98 1210.73 Resolved: that the accounts paid be approved to 4 May 2021 19.2 Bank Reconciliation Resolved: to approve the bank reconciliation statement and budget comparison to 30th April 2021. Page 7 Signed Date Council Year 2021/22 Full Council 4th May 2021 19.3 Internal Audit The Clerk presented the Internal Audit report findings and recommendations. Resolved: that the report be noted 20. Next Meeting 20.1 Items for inclusion on the next agenda Resolved: The following items to be included on the next agenda: Platinum Jubilee and Asset Valuations 20.2 Monday 5th July @ 7.30pm at the Robinson Library Page 8 Signed Date Council Year 2021/22 Full Council 4th May 2021 .
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