ANNUAL REPORT
THE DISTRICT COUNCIL OF GRAND PORT
ANNUAL REPORT FOR FINANCIAL YEAR 2013
Under Sect ion 142 of the Local Government Act ANNUAL REPORT
Table of Contents
1 Message of Chief Executive Page 3 2 Message of Chairperson Page 4 3 Twinning Page 14 4 Roles and Functions of Committees Page 15 5 Strategic Note Page 32 6 List of Programmes, Sub-programmes and priority Page 35 objectives
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1.0 Chief Executive Statement
I am thankful to my dedicated, loyal and committed personnel for having spared much efforts to ensure that most policy decisions taken by the Council be implemented in a timely and transparent way.
The administration has also ensured that goals, objectives and strategies put on place be forthwith implemented to the satisfaction of all stakeholders whilst ensuring full compliance to all legal requirements.
This report highlights our main achievements for 2013 and projects our objectives for 2014.
S. TEELUCK CHIEF EXECUTIVE
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1.1 Chairperson’s Statement
It is a great honour and privilege for me to present the first Annual Report for the District Council of Grand port for the year 2013.
Following the split of the then Grand Port Savanne District Council into the District Council of Grand Port and the District Council of Savanne in 2012, we are now called upon to administer only 24 out of the 36 Village Councils formerly under our administration. However, following with the splitting we had had to share human and financial resources including logistics with the District Council of Savanne.
We regret to have parted from the twelve villages but are now in a better position to focus on our reduced administrative area and face new challenges for the welfare growth and benefit of people residing within our area.
We have materialised many projects in 2013 thanks to my fellow Councillors and dedicated staff.
Most of our aims, objectives and strategies have been successfully been realised thanks to the leadership and expertise of our Chief Executive, Mr S. Teeluck.
Despite our constraints, we are putting much effort to satisfy the increasing and pressing needs of residents and economic operators of our administrative area.
MR YASHVEER RUGGOO CHAIRPERSON
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2.0 Mission, Vision and Value Statement
Our Mission
To ensure that the Grand Port District Council fulfils its statutory commitments effectively and efficiently and the area it serves becomes a better place to live in”.
Our Vision
To promote a prosperous and developing society in an enabling environment where citizens are able to achieve their full potential, in full enjoyment of their human rights, with due respect to gender equality, to uphold economic, social, cultural, value-based development.
Our Core Values
We are dedicated to the mission and we exert ourselves with commensurate responsiveness to the needs of our customers by adopting the following guiding factors in our quest:
Integrity: Always dealing with our stakeholders and in particular with our clients and our colleagues in a fair and ethical manner, gaining trust through our actions.
Respecting people: By encouraging a courteous, ethical, honest, fair and equitable workplace. Understanding cultural diversity issues and valuing the views of our interlocutors in the performance of the daily duties.
Valuing staff: By training them for providing the highest quality service and giving due recognition of staff performance, encouraging and supporting career development and providing continuous learning.
Professionalism: To be committed to work ethics, confidentiality, impartiality and discipline.
Service Excellence: To be committed at every level to provide an excellent service.
Teamwork: To foster team spirit between all employees, departments and the Council for goal achievement.
Punctuality: To be committed to delivering services within the prescribed delay.
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Our Commitment
To maintain always a high standard of service and to be diligent in providing facilities and improving the quality of public services offered and ensuring that such services respond to the needs and wishes of the citizens and contribute to their well-being and development.
3.0 About The District Council of Grand Port
Location: Royal Road, Rose Belle Web Site: http://www.dcgp.mu Email: [email protected] Fax: 627 4640 Tel: 627 4542/627 7605
LEGAL ENTITY
The District Council of Grand Port is set up in accordance with Section 7 (2)(g) of the Local Government Act 2011 and falls under the portfolio of the Ministry of Local Government and Outer Islands.
The purpose of this Council is to deliver close service to the benefit of the local community. There are approximately 113,000 residents who rely on the many services we provide and we are very much conscious that these services affect the daily lives of local people in a major way. Hence we aim at delivering service in an effective and efficient manner while retaining our core values.
CONSTITUTION
The office of the District Council is headed by the Chief Executive. The Chairperson issues general policy guidelines on the activities of the Council over which he presides. The District Council of Grand Port lies in the Southern Eastern Coastal part of the Republic of Mauritius and consists of 24 Villages. With the exception of Mahebourg, Rose Belle, Plaine Magnien and New Grove which have 2 representatives each in the Council, the other 29 villages have 1 representative each, making a total of 28 members. The 28 members elect the Chairperson and a Vice Chairperson among themselves for a period of 2 years.
AREA OF DISTRICT -260.3 Km2
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ECONOMIC ACTIVITIES
The Council area is predominantly agricultural with hectares of sugarcane fields. With recent developments in the Tourism Industry, the district houses several star hotels, small hotels, guest houses, restaurants.
INFRASTRUCTURE- ROADS
The district has well developed road network (main roads, secondary roads, feeder roads and footpaths) linking the main areas of the District and connecting to the other parts of the island.
UTILITIES
Electricity and water supply have been made accessible to almost every house by the Central Electricity Board and the Central Water Authority respectively.
COMMUNICATION
Communication is well-established in the district and the business world is connected to fax, internet, etc.
TRANSPORT
Public transport is available and there is easy connection with the main villages, towns and city.
DISTRICT PUBLIC FACILITIES
Police Stations Hospitals Area Health Centres Places of Worship (R.C. Churches, Shivalas, Kovils, Mosques, etc) Cemeteries Schools Post Offices Village Halls
SPORTS INFRASTRUCTURES
Football Playgrounds Volleyball Cum Basketball Pitch Petanque Courts Badminton Courts Stadium
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PLACES OF ATTRACTIONS
Some of the main places of attractions in the district are:-
Domaine Lagrave SSR International Airport National History Museum Blue Bay Marine Park Mahebourg Waterfront Domaine du Chasseur Vallée de Ferney Pte Canon, (monument to commemorate abolishment of slave) Dutch settlement Old Grand Port
ANIMATION & CULTURE
The District is Multi-Cultural. Hindus, Christians, Muslims, Tamil and Chinese form a kaleidoscope of culture and live in perfect harmony, thus promoting a unique social osmosis which stands out as a model to the world.
SPORTS ACTIVITIES
Football remains the most popular Sport Activity. Many football players of the region win recognition and form part of the national team. Badminton, Boxing, Handball, Volleyball and Basket Ball are also popular among inhabitants of Grand Port.
3.1 Historical development of Grand Port
The history of Mauritius is closely related to Grand Port. Indeed on 20 September 1598 Dutch captain Van Warwick landed on the shores of Mauritius at Ferney to repair his ships which were damaged by storms and to look for food and fresh water. Forty years later that is in 1638, the Dutch came to settle in Mauritius and built a fort at Vieux Grand Port. They left the island on 1710.
A monument to remind us of the Dutch settlement in Mauritius stands at Ferney. When the Dutch departed, the French came and settled at Grand Port in 1722. The island was named Ile de France. Vieux Grand Port was built by Denyon. Also Mahebourg was built by the last French Governor of Ile de France Decaen at the mouth of River La Chaux and was named after Mahé de Labourdonnais.
The French also built a fort at Ile de la Passe. In 1810, the famous battle of Vieux Grand Port between the French and the English took place. Many items and artefacts such as canons, bullets, haul of magicienne battleship and porcelain related to the battle are displayed at the National History Museum of Mahebourg.
Developments around the island and at Grand Port during the various colonies were mostly effected by slaves who chose to stay along the coast after the abolition of slavery in 1835. A monument to commemorate the abolition of slavery stands at Pointe Canon, Mahebourg.
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3.3 The Logo of The District Council of Grand Port
Keeping up with tradition, this logo has been designed as a coat of arms with highlights on the historical landmarks and attractions on the Grand Port District, namely: the landing of the Dutch, the famous battle of Vieux Grand Port, our main international airport in Mauritius and the slavery memorial not to mention the rich fauna of and the unique attractions of this multi-facetted district. The blue lagoon with its myriad of islands, the legendary Mahebourg regatta and the fortresses that once protected this part of the island enhance the overall aesthetic look. The main image icon is itself surrounded, as if protected, by the District Council of Grand Port illustrated in a simple and legible typography that adds a touch of class to the logo.
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3.4 Salient features of Grand Port
Vieux Grand Port
SSR International Airport
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SSR International Airport
Monument to commemorate abolishment of slavery
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Le Souffleur
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Historical Museum of Mahebourg
Pointe Canon
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Mahebourg waterfront
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3.5 Twinning
The District Council of Grand Port is twinned with:
The Borough Council of Spelthorne, United Kingdom – 19 May 2009
District of Baie Lazare Republic of Seychelles - 19 February 2010
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4. Roles and Functions of Committees
4.1 Council Membership
Chairperson, Deputy Chairperson and Councillors
Village Elections were held on 03 December 2012 following which the present Councillors took office on 07 and 10 December 2012.
The District Council of Grand Port is composed of 28 District Councillors. The Chairperson and Deputy Chairperson are elected by the Council to serve for a period of 2 years. The Council is administered in accordance by the Local Government Act 2011 amongst other acts.
S.N. Name Representative of: 1. RUGGOO Yashveer - Chairperson Mare D’Albert 2. SEEGOBIN Megduth – Vice Chairperson Rose Belle 3. APOLLON Louis Eddy B. Virieux 4. BABOOLALL Rishi Bananes 5. POTEAH Poonsamy Beau Vallon 6. RAMDONEE Sewduth Bois des Amourettes 7. NARAIN Sooresh Camp Carol 8. RAJMUN Benysingh Cluny 9. GUNGLEE Ahmad Noorani Grand Bel Air
10. BENEE Baldeo Grand Sable
11. 1. ARMOOGUM Saminaden Deven Mahebourg 12. 2. AUKALA Rajesh 13. SOBHUN Bissoondeo Mare Tabac 14. SOOKLALL Mohamed Yusuf Midlands 15. 1. BABOOLALL Angeerah New Grove 16. 2. BAICHOO Satyabharat 17. GOKOOL Sanjay N. France 18. FRANCOIS Paul Philippe O. Grand Port 19. NUNKOO Priya (Mrs) Petit Bel Air 20. CASSY Thierry Pascal Plaine Magnien 21. DOMAH Nirmal
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22. JANGI Rajeev Kumar Quatre Soeurs 23. CURREEMSING Raj Kumar R.D Créoles 24. RAMKISSOON Mohinee Rose Belle 25. RAMADOO Narain St. Hubert 26. MAGHOO Rajdeo 16ème Mille 27. APPADU Appanah Trois Boutiques 28. MOHUR Neermala Union Park
ADMINISTRATIVE TEAM
Chief Executive Mr. S. Teeluck Administration Department Ag. Deputy Chief Executive Mrs. S. Coonjan-Jugroop Finance Department Ag. Financial Controller Mr. N. Soogund Public Infrastructure Department Head of Public Infrastructure Department Mr. M.S. Sairally Chief Health Inspector Public Health Department Mr. R.P. Munien Head Land Use and Planning Department Land Use and Planning Department Miss J. Bosquet Senior Welfare Officer Welfare Department Mr. N. Ramburn Mrs. N. Hurreeram, Assistant Chief Executive Village Councils Mr. R. Seenauth, Assistant Chief Executive Mr. B. Thorul, Ag. Assistant Chief Executive
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Setting up of Committees (a) Council Meeting
The District Council is made up of elected councillors from villages. The Council is the policy making body of the District Council. As required under Section 45 of the Local Government Act 2011 the Council meets as often as the business may require and at least every fortnight in the Council Chamber for the formulation of policies and examination of all matters pertaining to the administration of the Council.
(b) Executive Committee As per Section 48 of the Local Government Act 2011, the Executive Committee is responsible for the determination of applications for Outline Planning Permissions and Building and Land Use Permits and for the approval of the procurement of goods and services.
Chairperson: Mr RUGGOO Yashveer Vice Chairperson: Mr. SEEGOBIN Megduth Members: 5 Councillors
1 Mr. L. E. Apollon
2 Mr. N. Domah
3 Mr. A.N. Gunglee
4 Mr. P. Maghoo
5 Mrs. N. Mohur
SN Committees Total - 2013
1 Public Infrastructure 1 2 Public Health 9 3 Welfare - 4 Council 24 5 Executive 48
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(c) Procurement Committee
As per section 160 of the Local Government Act 2011 the procurement of goods and services shall be effected by the local authority in accordance with the provisions of the Public Procurement Act.
Any procurement of goods and services by a local authority shall be determined by a Procurement Committee composed of:
(a) The Chief Executive or his Deputy; (b) The Financial Controller or his Deputy; and (c) One senior officer in charge of a department other than the Administration or the Finance Departments, and shall require the approval of the Executive Committee of the Council, where the total value of the procurement exceeds 100,000 rupees, or such amount as may be prescribed.
Procurement activities are undertaken in line with the Public Procurement Act 2006 and subsequent directives issued by the Procurement Policy Office. In fact all bidding exercises are carried out in a transparent, confidential and structured manner to ensure compliance with existing procurement legislations. It is ensured that Bidding document specifications are written in such a manner to avoid ambiguities, and the evaluation criteria defined therein are fair and appropriate to determine the lowest evaluated substantially responsive bid.
A Bid Evaluation Committee is set up on the same day that bids are opened by the Chairperson of the Bid Opening Committee. Bids are evaluated according to pre- determined evaluation criteria and in all independence.
(d) Public Infrastructure Committee . Role and Specific Functions delegated to the Public Infrastructure Committee (Terms of reference)
The Public Infrastructure Committee of this Council shall be morefully described as the Works Organisation, Maintenance, Street Lighting Committee, and shall have the powers and duties to hear, examine and consider the following:
(a) The construction, repairs and maintenance of the District Council’s Buildings, Streams and Canals, Roads, Drains, Absorption Drains, Footpaths, street name plates, village name plates, bridges, traffic centres, etc. (b) Prepare designs and specifications for works to be contracted out. (c) The Lighting of the Municipal Council’s buildings, streets, gardens, and other places; (d) Service and reception of notices, institution and conduct of all legal proceedings as and when required. (e) The prevention and removal of obstructions on secondary roads. (f) The provision and maintenance of traffic signs, pedestrian crossings and road markings.
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2. The Public Infrastructure Committee shall consider matters relating to the proper functioning of the workshop, viz:
(a) To consider and recommend to the Council on matters pertaining to : i) Stock and purchase of spare parts; ii) Replacement of plants and equipment;
3. All decisions of the Public Infrastructure Committee shall be approved by the Council.
In fact, the Public Infrastructure Committee is comprised of the following members and meets on a monthly basis to perform its mandate.
1 Mr. M. Seegobin Chairperson
2 Mr. Y. Ruggoo Member
3 Mr. L. E. Apollon Member
4 Mr. R. Baboolall Member
5 Mr. A. N. Gunglee Member
6 Mr. R. K. Jangi Member
7 Mr. B. Rajmun Member
List of projects undertaken during the year 2013
Sn Location Project Amount (Rs) 1 Constituency no. 11 Construction of new roads 938,869 & 12 2 Constituency no. 11 Resurfacing of roads 3,568,715 & 12 3 Union Park Fencing at football ground from 06.02.12-29.05.13 1,284,777 4 Mahebourg Construction of tuck shop 1,729,826 5 Union Park Rendering of boundary wall of football ground 42,000 6 District Council Refurbishment of existing luminous sign board 18,458 Office, Rose Belle 7 Nouvelle France, Construction of retaining wall and bridge at 645,863 Kanpur Kanpur 8 Old Grand Port, Construction of retaining wall 37,627 Mission Cross Road 9 Cluny, Rajoo lane Construction of retaining wall 57,212
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10 Riviere des Creoles Construction of bleaches and shelter at football 397,268 ground 11 Constituency no. Construction of absorption drain 520,030 11, 12 & 17 12 Constituency no, Construction of covered drain 520,030 11, 12 13 Trois Boutiques Construction of raised footpath at School Road 40,595 14 Old Grand Port Construction of concrete access to football ground 91,425 15 Grand Sable Construction of concrete access near Mr 95,393 Jaufeerally 16 Bambous Virieux Construction of concrete access near 84,312 Montaigneux house 17 Quatre Soeurs Construction of concrete access near Hatchootah 168,350 18 Constituency No. Cleaning of covered drain 32,252 11, 12 & 13 19 Mahebourg Construction of shelter near taxi stand 57,040 20 Riviere des Creoles Construction of two bus shelters 91,540 21 District Council Waterproofing of District Council building 210,257 Rose Belle 22 St Hubert Dredging of canal at Camp Falbert 29,325 23 Mahebourg Fixing of three cubicles at traffic centre 103,200 24 Plaine Magnien Upgrading of cremation ground 144,456 25 Cluny Setting up of green space at Residence 312,000 Beemanique 26 Rose Belle, Fixing of handrails 139,560 Mongelard Road and Cité EDC 27 Bois des Construction of access and bridge 114,234 Amourettes
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(e) Public Health Committee . Role and Specific Functions delegated to the Public Health Committee (Terms of reference)
The Public Health Committee shall have the following powers and duties:
(i) To hear, examine and consider the following matters within the administrative area of Grand Port and make necessary recommendations thereon to the Council:
(a) Public Health and General Sanitation.
(b) Scavenging and Weeding services including the cleansing of streams, rivers, rivulets and drains; the provision of public conveniences.
(c) Cleansing of premises, that may be prejudicial to public health.
(d) Factories, piggeries, cowsheds and other polluting trades.
(e) Nuisances occurrence and abatement.
(f) Shops and premises used for the preparation, storage and sale of food.
(g) Sale of meat, butcher’s shop, slaughter houses, markets and fairs.
(h) Health education of the public.
(i) Service and reception of notices and initiation of all legal proceedings in respect of matters within the Committee’s terms of reference.
2. To consider any other matter which may legitimately fall within the province of Public Health and Environment.
3. (a) To hear and examine all matters pertaining to environment within the administrative area of Grand Port and take the relevant steps.
(b) To prepare and formulate regulations, programmes and plans which aim at protecting, preserving and promoting the natural and physical environment of the district to enhance the quality of life.
(c) To prevent pollution in natural water courses and any other form of pollution and to take and implement decisions on the creation of green spaces.
(d) To decide on all matters pertaining to the cleaning of wastelands. (e) To implement the aforesaid programmes and plans separately or jointly with relevant Authorities/Organisations/ Enforcing Agencies.
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4. The Public Health Committee shall have the powers to invite officers from the concerned Ministries to work jointly with the District Council with a view to formulating and implementing Environmental programmes and projects.
5. To work jointly with the Central Government in order to:
(a) Protect, restore and prevent the degradation of the Environment;
(b) Engage public awareness campaigns on issues of Environment and the ecosystem including environmental education of the public.
6. All decisions of the Public Health Committee shall be approved by the Council.
The Public Health Committee is composed of the following members and meets on a monthly basis to perform its mandate.
1. Mr. B. Sobhun Chairperson
2. Mr. Y. Ruggoo Member
3. Mr. M. Seegobin Member
4. Mr. N. Domah Member
5. Mr. R. Maghoo Member
6. Mr. D. Seewoogoolam Member
Besides the above duties, the Public Health Department organised the following cleaning campaigns in the year 2013
07 November to 01 December 2013
Bulky waste and cleaning up campaign sponsored by kross borders for the 24 villages. 195 trips removed to the tune of Rs 500,000.
(f) Welfare Committee . Role and Specific Functions delegated to the Public Health Committee (Terms of reference) The Welfare Committee shall be morefully described as the Public Welfare, Public Entertainment, Leisure and Social Services, Committee and shall have the following duties and powers:
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(a) Public Entertainment and Public Welfare including:
(i) The provision of entertainment; (ii) The provision of Community/Social Centres in view of extending social, recreative, cultural, literary and educational opportunities;
(iii) The provisions of facilities for the care of children and the poor;
(iv) Planning and management of all public children playgrounds including kindergartens and nurseries.
(b) The control and management of stadiums and other District Council Sports Infrastructures.
(c) (i) The provision and management of centres for use of clubs, societies or organisations involved in social activities.
(ii) The co-ordination of youth activity in the District Council area.
(d) Social Services.
(f) The preparation and formulation of programmes, projects and activities which aim at providing leisure to the inhabitants of the district.
(g) The provision of facilities to the inhabitants of the administrative area with a view to encouraging them to participate in the above-mentioned leisure programmes and activities.
(h) To coordinate with the Central Government and to control refugee centres during and after cyclones and other natural calamities.
2. To consider any other matters which may legitimately fall within the province of Public Welfare.
3. To carry out research with a view to preserving and promoting Arts and Culture and to submit to the Council its recommendations thereon, viz:
(a) The preparation and formulation of programme which aim at preserving and/or promoting the ancestral values, customs and traditions in the fields of music, arts, language, food habits, etc in the administrative area.
(b) The preparation and formulation of programmes which aim at promoting and encouraging exchanges between the different cultures in the town.
(c) The organisation of cultural activities with the view to implementing the programmes or plans recommended by the Committee.
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(d) The formulation of Arts and Cultural Activities.
(e) To manage and supervise dressmaking courses and the Municipal Infant Schools and kindergartens.
4. To ensure that exchanges with our sister cities are carried out as converated
5. All decisions of the Welfare Committee shall be approved by the Council.
The Welfare Committee consists of the following members and meets on a monthly basis to perform its mandate.
1. Mr. A. Appadu Chairperson
2. Mr. Y. Ruggoo Member
3. Mr. M. Seegobin Member
4. Mr. T. P. Cassy Member
5. Mr. P. Francois Member
6. Mr. S. Gokool Member
7. Mr. Y. Sooklall Member
The following social, welfare and cultural activities were held by the Council in the year 2013.
Divali Nite – Open Air cultural programme at Mare D’Albert 10 November 2013 Football 8A side tournament at Grand Bel Air 08-09 December 2013 National Day Celebrations – Flag Raising at District Council yard 11 March 2013 Public Talk on Africa Day at Council Room, District Council Rose May 2013 Belle Lunch for 400 Senior citizens at ACGP icw National Day 29 March 2013 Celebrations National Carrom Tournament organised icw Ministry of Tourism & November 2013 Leisure at Bambous Virieux & Rose Belle DCGP Logo Competition March 2013 World Physical Activity Day Walk & Talk organised by DCGP from April 2013 Union Park to Rose Belle
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(g) Village Councils
The Village Councils are called upon to carry out the functions as specified under Section 51 of the Local Government Act 2011.
Mr. R. Seenauth, Assistant Chief Executive, is responsible for the following Village Councils:
S. N. Villages Chairperson Vice Chairperson
1 Beau Vallon Mrs. Savitree Choytun Mr. Jean Eric Lagaillarde
2 Camp Carol Mr. Dev Kumar Beeharry Mrs. Hoolsee Shibnauth
3 Grand Bel Air Mr. Roshan Lalloo Mrs. Marie Fabienne Anabella Monty
4 Mahebourg Mr. Louis Mario Apollon Mr. Keswarduth Dassoo
5 Mare D'Albert Mr. Soonilduth Beeharry Mrs. Soudevi Gobind
6 Petit Bel Air Mr. Rajesh Samah Mr. Rajeshwar Reejhaw
7 Plaine Magnien Mr. Sabeer Abdool Mrs. Bibi Bilkiss Oozeer
Trois Boutiques 8 Mr. Baboo Mungroo Mr. Dinesh Jaipal (Union Vale)
Mr. B. Thorul, Ag Assistant Chief Executive, is responsible for the following Village Councils:
S. N. Villages Chairperson Vice Chairperson
1 Bananes Mr. Ramessur Conahye Mr. Syam Shiedeni Upadhiya
2 Cluny Mr. Baleewant Luximon Mrs. Mohantee Devi Domur
3 Mare Tabac Mr. Hotra Ragoo Mr. Jeewonlall Mohabeer
4 Midlands Mrs. Luchmeen Lallsing Mr. Kewal Parsad Gopaul
5 New Grove Mr. Mamade Aslam Bahsu Mrs. Premila Sreekeessoon
6 Rose Belle Mrs. Rajshree Sobahah Mr. Gawsamy Tajoo
7 16ème Mille Mrs. Kumari Gutty Mr. Sunny Kumar Urjoon
8 Union Park Mr. Sooryadeo Hurreeram Mr. Nawshad Bahadoor
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Mrs. N. Hurreeram, Assistant Chief Executive, is responsible for the following Village Councils:
S. N. Villages Chairperson Vice Chairpersons
1 Bambous Virieux Mr. Hurrydeo Mungur Mrs. Marie Noelle Nadal
Bois des 2 Mr Anil Seeburn Mrs. Marie lise Clarisse Amourettes
3 Grand Sable Mr Bassir Ahmud Goodur Mr. Ravin Ramful
4 Nouvelle France Mr. Lankeswar Khooblall Mr. Sanjay Gokool
5 Old Grand Port Mrs Marie Edwidje Lolotte Mr. Jean Francisco Friquin
6 Quatre Soeurs Mrs. Jayshree Surnam Mr. Viswaduth Hurdoyal
7 Rivière des Créoles Mr. Randhir Dhyail Mrs. Bibi Sogra Chadun
8 St. Hubert Mr. Ramesh Doolub Mrs. Deepuntee Curremsing
5.0 Remuneration of Councillors
As per the provisions of the Local Government (Remuneration of Councillors) Regulations 2013 effective as from 25th January 2013, monthly remuneration/allowances derived by the Chairperson, the Vice Chairperson and Councillors are as follows:
Sn Councillors as per Monthly remuneration Monthly Monthly transport functions paid to Councillors as telephone Allowance occupied per Local Government allowance (Remuneration of issued as Councillors) prepaid Regulations 2013 cards Reviewed after PRB report 2013 1 Chairperson Rs35,400 Rs2,000 Rs13,000 as petrol allowance 2 Vice Chairperson Rs17,850 Rs1,500 Rs10.30/km mileage allowance 3 Councillors who are Rs10,980 Rs1,000 covering from members of the residence to District Executive Council (to attend Committee Council and other 4 Councillors Rs9,000 Rs500 meetings)
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5 Chairperson Rs7,650 - - Village Council 6 Vice Chairperson Rs4,768.50 - - Village Council 7 Village Councillor Rs2,074 - -
6.0 Corporate Governance
Corporate Governance by definition being the system by which corporations are directed and controlled and the District Council has continuously put in place robust systems and processes, while observing high standards of behavior in the day to day administration of the Council affairs.
The core areas through which the District Council has tried to ensure compliance with the above principles of Corporate Governance as prescribed in the recommendations from the Code of Corporate Governance of Mauritius may be demonstrated through the following:
. Taking informed and transparent decisions which are subject to effective scrutiny and managing risk
While ensuring that decisions are taken in a transparent manner and in line with existing regulations in place, the District Council also ensures that every Council decision or executive decision is well documented and easily traceable.
Furthermore necessary actions are being taken to ensure strict compliance with the relevant legislations including the Local Government Act 2011 more particularly Section 50 which spells out the Functions of the District Council.
. Promoting the values for the authority and demonstrating the values of good governance through upholding high standards of transparency, accountability, prudence, priority equity and democratic concern. . By focusing on the purpose of the authority and on outcomes for the community and creating and implementing a vision for the local area the Council provides services, which are essential for maintaining sound and healthy living conditions within the areas under its jurisdiction.
It also organises and promotes activities in the fields of education, culture, sports and recreation as well as provides amenities aimed at the general well-being of the citizens.
. Councillors and officers working together to achieve a common purpose with clearly defined functions and roles
. Developing the capacity and capability of Councillors and officers to be effective
. Enlisting the cooperative participation of local people and other stakeholders to ensure good governance. 28 Page 28
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7.0 Trends and Challenges
(a) Trends
An appraisal of the performance of the Council in the delivery of services reveals the following:
Strengths:
1. The Council is geared by a team of dedicated councillors who are striving for the welfare and betterment of the residents in the administrative area of Grand Port.
2. The Administration is managed by experienced cadres.
3. The administrative area comprises of various touristic venues such as Le Val Nature Park, Vallée Ferney all of which attract more and more tourists in its area.
4. The Vieux Grand Port renowned worldwide and attracts both local and foreign visitors all the year through.
5. The area is equipped with various amenities providing sports and leisure facilities to its residents.
6. The SSR airport is located within our administrative area.
Weaknesses:
1. Vacant posts not filled are affecting the smooth running of the Council.
2. Part of the fleet of scavenging and street lighting lorries needs to be renewed.
3. Restrained mobility among staff within District Council administration.
4. The administrative area is extensive.
5. There are few economic operators within the area.
Opportunities
1. The area is expanding and is attracting more and more residents and investors.
2. Various IRS projects are emerging within the administrative area.
3. The south of the island is more or less intact and preserves intact its pristine beauty.
4. Use of framework agreements to minimise cost in procurement of certain goods
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5. Segregation and composting of waste to reduce load of wastes transported to landfill stations.
Threats
1. Central Government reducing grants.
2. Proliferation of illegal sellers in the administrative area.
3. Other government agencies providing the same services as the District Council.
4. Economic operators may show reluctance to pay the relevant fees due unfair competition caused by the presence of illegal sellers.
(b) Challenges
We are living in a world which has become a global village whereby the Council is also called upon to innovate and adapt in order to meet rising aspirations.
Service delivery is expected to be improved/accelerated within tighter schedules and at lesser cost implication.
The administrative area is expanding rapidly with the development of new morcellements. This will put further stress on our road networks as well as scavenging service.
The construction of new village halls at St Hubert, Trois Boutiques and Nouvelle France where required is expected to provide a convivial venue for meetings and bring additional leisure activities to the villagers.
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8.0 THE DISTRICT COUNCIL OF GRAND PORT
PART A: OVERVIEW
Established as per Section 7 of Local Government Act 2011, The District Council of Grand Port was constituted after the Village Council Elections of December 2012 .It has 24 villages under its jurisdiction and their population is as follows:
1. Bambous Virieux 2. Bananes 3. Beau Vallon 4. Bois Des Amourettes 5. Camp Carol 6. Cluny 7. Grand Bel Air 8. Grand Sable 9. Mahebourg 10. Mare D’Albert 11. Mare Tabac 12. Midlands 13. New Grove 14. Nouvelle France 15. Old Grand Port 16. Petit Bel Air 17. Plaine Magnien 18. Quatre Soeurs 19. Rivière des Creoles 20. Rose Belle 21. St Hubert 22. Seizième Mille 23. Trois Boutiques (Union Vale) 24. Union Park
The total population is approximately 113000 as per census carried out by the Central Stastistics Office in 2011.
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1. STRATEGIC NOTE
MAJOR ACHIEVEMENTS FOR YEAR 2013
- Creation of new website - Provision of laptops - System splitting
2. Major Services to be provided (output) for 2013 - 2015
Programme 1 : Policy and Management of the Council
Implementation of Council’s decisions. Delivery of programme as laid down in the programme-based budget. Prompt collection of revenue including outstanding debts.
Programme 2 : provision and maintenance of community based infrastructure and amenities
Construction and maintenance of non-classified roads. Construction of new buildings, maintenance, repairs and rehabilitation of existing buildings and other Council’s assets. Installation and maintenance of street lighting points. Construction and maintenance of drains. Implementation of key infrastructural projects. Road marking. Maintenance of Council’s Buildings and other infrastructures. Maintenance of traffic signs.
Programme 3: Development control within the Council’s area
Ensure a harmonious and orderly development of the area under the Council’s jurisdiction. Timely delivery of Building and Land Use permit. Carry out ex post control/monitoring.
Programme 4: Sound and healthy conditions in the Council’s area
Provision of regular refuse collection service. Daily cleaning of public places including green spaces, public sanitary conveniences, cemeteries and traffic centres. Weekly cleaning of market and fairs. Regular rodent control and integrated vector control management. Cleaning of drains, rivers, rivulets and wastelands.
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Information/ education and communication (IEC) campaigns among local community.
Programme 5 : Promotion of Sports, Welfare, Education and Cultural Development
Organisation of official ceremonies, National festivities and Cultural events. Organisation of sports activities and support to sports clubs of the district. Education facilities to infants. Creation of ‘ecole de foot’ and ‘ecole de badminton’ for young children. Provision of high standard gymnasiums. Organisation of workshops/talks to sensitize the public against ills of the society. Organisation of library activities to promote reading culture among school children and adults. Maintenance of playgrounds and green spaces for promotion of sports and leisure.
3. Major constraints and challenges and how they are being addressed
1. Revenue
The actual quantum of grant in aid allocated to the Council will have to be reviewed to allow for a more realistic funding.
2. Arrears of Revenue
Lengthy court procedures hinder prompt recovery of arrears. Lack of timely information on change of ownership of properties. Debts are time barred hence resulting in loss of revenue. Clearance certificate from Local Authorities are no longer required for transfer of properties.
3. Request for the provision of street lanterns
The high cost of electricity impacts heavily on the budget of the Council.
4. Cleaning of wastelands / barelands
There are many plots of abandoneds land within the Council area, whose owners are unknown. Searches are being carried out at the Registrar Office to trace out the owners and these take up much of the time of the officers. To maintain a good level of environmental health, cleaning wastelands by inhouse labour is very costly. Legislation should be enacted for the Council to claim back the amount spent in cleaning the wastelands of non-residential owners.
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5. Human Resources
Lack of professionals e.g. Architect and Attorney at Law – The hiring of services of such professionals may be considered. Lack of officers.
6. Application for Building and Land Use Permit
Citizens’ awareness of Planning / Building norms are very low so that often applications submitted do not meet the required standards and are consequently delayed. The Council is continuing its effort to circulate as widely as possible the Building and Land Use Permit guide prepared by the Ministry of Local Government. Keeping and managing data and information pertaining to applications is not easy. It is expected that with the computerization of the planning Department, the situation will improve.
7. Other Challenges – Services
It is a challenge for the Council to maximize satisfaction of citizen by providing an efficient service and attending to complaints within 48 hours. An information service centre has been set up for that purpose. A citizen charter has been published and circulated among the inhabitants. The Council website has been enhanced to facilitate communication with inhabitants.
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1. LIST OF PROGRAMMES, SUB-PROGRAMMES AND PRIORITY OBJECTIVES
PROGRAMME: 1 – Policy and Management or the Council
Ensure that the District Council’s services are provided to the satisfaction of citizens. Ensure that resources allocated to Departments are used judiciously. Ensure that Council’s policies are formulated and implemented within the framework of the Local Government Act and other laws. Exercise sound administrative and financial control. Close monitoring of expenditure.
PROGRAMME 2 – Provision and Maintenance of Community-based infrastructure and amenities
Ensure the useful life span of community based infrastructure is enhanced. Reduce flooding areas and ensure proper evacuation of running water through the construction and maintenance of drains. Provision of well accessible non classified roads with traffic signs and proper road marking.
PROGRAMME 3 – Development Control within Council’s Areas
Ensure a harmonious and orderly development within the Council’s area. Process and issue buildings and land use permits in a punctual manner.
PROGRAMME 4 - Sound and healthy conditions in the Council’s area
The collection, removal and disposal of household, industrial, commercial and agricultural wastes and other refuse. Management of public Markets and Fairs. Control of hawkers. Creation of a salubrious environment in the Council’s area through the provision of an efficient refuse collection, regular cleaning and maintenance of public places such as open spaces, parks, gardens, bus shelters, public buildings, including lavatories. Regular maintenance of drains and roads.
PROGRAMME 5 – Promotion of sports, Welfare, Education and Cultural Development
Provision of social and cultural activities. Provision of free pre-primary education. Promotion of sports and support to local sport teams. Enhance literacy by facilitating access to books, magazines, internet etc. Rehabilitation of playing grounds.
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THE DISTRICT COUNCIL OF GRAND PORT
PART B: SERVICES TO BE PROVIDED (OUTPUTS) AND PERFORMANCE INFORMATION
Outcome(s): Improved quality of life of Citizens through the provision of services that respond to their needs by exercising sound administrative and financial control.
DELIVERY OUTPUTS PERFORMANCE UNITS 2013 2014 2015 Indicators Target(s) Target(s) Target(s) (Services to be delivered) 01: Council's Policies P1:Percentage of implemented Policy measures actually implemented 90% 90% 90%
Chief 02: PBB delivery of Council's P1: Percentage of Executive programmes PBB indicators met Department 80% 85% 85%
O3: Attendance to complaints P1:Percentage and suggestions response to public queries 95% 95% 95%
Finance 04: Revenue estimates for P1: Variance from Department budget formulated carefully to actual not above be close to actual 10% 10% 10%
05: Revenue Collection P1: Percentage reduction in outstanding debt/arrears 10% 10% 10%
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PROGRAMME 2:Provision and Maintenance of Community Based Infrastructure and Amenities
DELIVERY PERFORMANCE UNITS OUTPUTS 2013 2015 (Services to be Indicators 2014 Target(s) delivered) Target(s) Target(s) O1: Construction and P1: Area of roads Construction: Construction: Construction: Maintenance of Roads constructed and 1500 M2 1000 M2 1500 M2 maintained Maintenance: Maintenance: Maintenance: 12000 m2 13500 m2 14000 m2
O2: Construction and P1: Length of drains Construction: Construction: Construction: Maintenance of Drains constructed and 75M 85 M 100M maintained Maintenance: Maintenance: Maintenance: 1200 M 1400M 1500 M
O3: Maintenance & P1: Number of Installation of streetlighting points To be To be To be Streetlighting points installed and installed:200 installed:250 installed300 maintained Maintenance: Maintenance: Maintenance: 9000 9500 10000
04: Road marking and P1: Length of road Public traffic signs fixed marking effected Infrastructure 2000 m 2500m 3000m
P2: Number of traffic signs fixed 50 75 100
O5: Maintenance of P1: Percentange of Councils Assets eg maintenance Buildings,sports attended to infrastructure 75% 80% 85%
O6 : Key infrastructure P1: Number and projects implemented percentage completion of projects started 75% 80% 85%
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PROGRAMME : Development control within the Council’s Area
Outcome(s): A harmonious and orderly development within the Council's Area PERFORMANCE OUTPUTS DELIVERY UNITS (Services to be Indicators 2013 delivered) Target(s) 2014 Target(s) 2015 Target(s) O1:Issuing P1: of Building Percentage of Planning and Health and Land applications 98% 98% 98% Department Use Permit processed
P2: Percentage of new trading 55% 60% 60% activities controlled
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PROGRAMME 4: Sound and Healthy conditions in the Council's Area Outcome(s): To ensure that people are satisfied with the quality of service provision committed to by the Council
DELIVERY OUTPUTS PERFORMANCE INPUT
(Services to be Indicators delivered) 2013 Target(s) 2014 Target(s) 2015 Target(s) O1: Refuse P1: Number of collection service times households serviced per week ONCE ONCE ONCE
P2:Number of times commercial places serviced DAILY DAILY DAILY
O2: Cleaning P1:Frequency of Public place: Public place: Public place: public places cleaning daily green daily green daily green (including green operations carried space: once space: once space: once spaces,cemeteries out fornightly fornightly fornightly Health and and traffic Environment centres) Department
Market/traffic Market/traffic Market/traffic P1:Frequency of centre: once centre: once centre: once O3: Rodent and interventions monthly : other: monthly : other: monthly : other: Pest Control effected/sites on a quarterly on a quarterly on a quarterly covered basis basis basis
O4:Information, P1: Number of 5 5 5 Education and IEC organised Communication (IEC)
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PROGRAMME 5: Promotion of Sports, Welfare,Education and Cultural Development
Outcome(s) : To provide access to socially oriented and recreational activities PERFORMANCE OUTPUTS DELIVERY UNITS (Services to be 2013 Indicators 2014 Target(s) 2015 Target(s) delivered) Target(s)
O1: National P1: Number festivities of cultural celebration shows 6 6 7 organised
P1: Number O2: Organisation of sports 6 6 8 of Sports activities activities organised
P1: Number of persons Welfare O3: Provision of getting access Department I.T, Literary and to facilities 3500 4000 4500 other facilities being provided by the council
P2: Number of children attending pre 200 190 180 primary school run by the council
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THE DISTRICT COUNCIL OF GRAND PORT PART C: INPUTS - FINANCIAL RESOURCES
Summary by Economic Categories
2013 2014 2015 Code Economic Categories Estimates Planned Planned Rs Rs Rs Compensation of 21 Employees 118,005,125 137,803,649 164,043,868
22 Goods and Services 64,133,500 70,397,850 75,291,935 24 Interest - 25 Subsidies -
26 Grants 3,102,264 3,127,264 3,177,264
27 Social Benefits 10,398,450 12,191,427 14,342,420
28 Other Expense 1,900,000 2,075,000 2,325,000 31 Non-Financial Assets 32 Financial Assets
Total 197,539,339 225,595,190 259,180,487
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THE DISTRICT COUNCIL GRAND PORT Summary for Year 2013
Subsidies/ Compensatio Goods and Acquisition Cod grants Programmes n of Services of Assets e [codes 25- Employees [code 22] [codes 31-32] 28] [code 21] RS RS RS RS POLICY AND
1 MANAGEMENT OF THE 13,455,000 - 39,745,882 7,238,304 COUNCIL PROVISION AND MAINTENANCE OF 2 34,878,500 - COMMUNITY- BASED 20,996,108 3,254,170 INFRASTRUCTURE MANAGING DEVELOPMENT
3 WITHIN THE COUNCIL'S 350,000 - - 3,207,640 AREA PROMOTION AND MAINTENANCE OF SOUND
4 AND HEALTHY 12,340,000 3,067,070 - 47,878,315 CONDITIONS IN THE COUNCIL'S AREA PROMOTION OF SPORTS, WELFARE, EDUCATION 5 3,110,000 1,841,170 - AND CULTURAL 6,177,180 DEVELOPMENT
Total 118,005,125 64,133,500 - 15,400,714
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THE DISTRICT COUNCIL OF GRAND PORT PROGRAMME 1 : POLICY AND MANAGEMENT OF THE COUNCIL
Budget Estimates Estimates Details Estimates 2015 Code 2013 2014 Rs Rs Rs COMPENSATION OF 21 EMPLOYEES 21110 Personal Emoluments of which
21110001 Basic Salary 24,262,770 28,474,120 34,168,944 Salary 21110002 Adjustment/Compensation 1,969,973 2,281,390 2,737,668
21110004 Allowances 1,141,000 1,369,200 1,643,040 Cash in lieu of leave/Sick 21110006 Leave Credits 2,000,000 2,400,000 2,880,000
21110009 End-of-Year Bonus 2,186,000 2,623,200 3,147,840
31,559,743 37,147,910 44,577,492
21111 Other Staff Costs of which
21111002 Travelling and Transport 2,000,000 2,200,000 2,640,000
21111100 Overtime 300,000 300,000 360,000
21111200 Staff Welfare 50,000 50,000 60,000
21111300 Passage Benefits 786,000 943,200 1,131,840
3,136,000 3,493,200 4,191,840
212 SOCIAL CONTRIBUTIONS 2121 Actual Social Contributions 21210001 Cont to National Savings Fund/National Pension Fund etc. 854,139 998,000 1,197,600 Cont. to Family Protection 21210002 Scheme 524,000 615,000 738,000
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21210003 Contribution to Pension Fund 3,147,000 3,690,000 4,428,000
21210004 Contribution to Passage Fund 525,000 630,000 756,000
5,050,139 5,933,000 7,119,600
22 GOODS AND SERVICES 22010 Cost of Utilities of which
22010001 Electricity and gas charges 700,000 825,000 850,000
22010002 Telephone Service Office 600,000 780,000 800,000
22010003 Water charges 200,000 190,000 200,000
1,500,000 1,795,000 1,850,000
22020 FUEL AND OIL
22020001 Fuel, oil & Tyres vehicles 800,000 850,000 875,000 Fuel And oil - Plant & 22020006 Equipment 80,000 85,000 90,000
880,000 935,000 965,000
OFFICE EQUIPMENT AND 22040 FURNITURE
22040001 Office Equipment 300,000 650,000 675,000
22040002 Office Furniture 200,000 400,000 425,000
500,000 1,050,000 1,100,000
22050 OFFICE EXPENSES
22050001 Postage 250,000 275,000 275,000 Cleaning Materials/Cleaning 22050002 Expenses 100,000 110,000 115,000 Office Sundries/Office 22050003 Expenses 20,000 22,000 25,000
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22060 MAINTENANCE 22060001 Maintenance - Building/Repairs & Maint. Buildings 500,000 600,000 650,000 Maintenance - Other 22060002 Structures 200,000 250,000 300,000 Maintenance - Plant & Equipment /Repairs & 22060003 Maintenance Equipment\ 100,000 150,000 175,000 22060004 Maint. - Vehicles & motorcycles/Repairs & maint. of Vehicles 300,000 350,000 350,000 Maint. - IT Equipment 22060005 /computerisation 300,000 300,000 300,000 Maint. - Furniture, Fixtures 22060006 &Fittings 75,000 75,000 85,000
1,475,000 1,725,000 1,860,000
PUBLICATIONS AND 22100 STATIONERY
22100003 Printing & Stationery 450,000 475,000 500,000
22100005 Public notices 200,000 250,000 275,000
650,000 725,000 775,000
22110 OVERSEAS TRAVEL 22110001 Mission Expenses - subsistence Allowance 600,000 600,000 600,000
600,000 600,000 600,000
22120 FEES of which 22120002 Fees to Chairman and Members of Boards and Committees 5,780,000 6,936,000 7,629,600
22120008 Fees to consultants 175,000 192,500 211,750
22120017 Legal Fees 10,000 11,000 12,100 22120020 Inspection and audit fees 150,000 181,500 45 Page 45
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165,000
22120029 Financial & bank Charges 25,000 27,500 30,250
22120031 Electoral Roll Expenses 15,000 16,500 18,150
6,155,000 7,348,500 8,083,350
22900030 Committee Expenses 150,000 150,000 175,000
22900038 Insurance 200,000 250,000 300,000
22900039 Hired & Contracted services 700,000 750,000 800,000
22900040 Civic Activities 150,000 150,000 150,000
22900041 Twinning Activities 100,000 110,000 120,000
22900099 Miscellaneous Expenses 25,000 25,000 25,000
1,325,000 1,435,000 1,570,000
263 GRANTS
26312011 Grant to Village Councils 2,677,264 2,677,264 2,677,264
2,677,264 2,677,264 2,677,264
EMPLOYER SOCIAL 273 BENEFITS Employer Social Benefits in 27310 Cash
27310002 Pensions 2,240,040 2,688,050 3,225,660
27310003 Gratuities 1,696,000 2,035,200 2,442,240
3,936,040 4,723,250 5,667,900
28 OTHER EXPENSES MISCELLANEOUS OTHER EXPENDITURE L.A CONTRIBUITONS
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LA contribution to Renewal 28300003 Account 500,000 500,000 500,000 28300004 LA Contribution, AVCOI, CLGF, ADC & ors. 125,000 125,000 125,000
625,000 625,000 625,000
60,439,186 70,620,124 82,077,446
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THE DISTRICT COUNCIL OF GRAND PORT PROGRAMME 2 : PROVISION AND MAINTENANCE OF COMMUNITY- BASED INFRASTRUCTURE
Budget Estimates Estimates Estimates Details Code 2013 2014 2015 Rs Rs Rs
COMPENSATION OF EMPLOYEES Personal Emoluments of which
21110001 Basic Salary 12,397,230 14,876,676 17,852,011
21110002 Salary Adjustment/Compensation 1,065,918 1,135,645 1,362,774
21110004 Allowances 456,000 547,200 656,640 21110006 Cash in lieu of leave/Sick Leave Credits 901,000 1,081,200 1,297,440
21110009 End-of-Year Bonus 1,121,000 1,345,200 1,614,240
15,941,148 18,985,921 22,783,105
Other Staff Costs of which
21111002 Travelling and Transport 2,100,000 2,310,000 2,541,000
21111100 Overtime 100,000 110,000 121,000
21111200 Staff Welfare 25,000 27,500 30,250
21111300 Passage Benefits 403,000 483,600 531,960
2,628,000 2,931,100 3,224,210
212 SOCIAL CONTRIBUTIONS
2121 Actual Social Contributions 21210001 Cont to National Savings Fund/National Pension Fund etc. 272,960 296,610 355,932 21210002 Cont. to Family Protection Scheme
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269,000 322,800 387,360
21210003 Contribution to Pension Fund 1,615,000 1,938,000 2,325,600
21210004 Contribution to Passage Fund 270,000 324,000 388,800
2,426,960 2,881,410 3,457,692
22 GOODS AND SERVICES 22010 Cost of Utilities
22010001 Electricity and Gas Charges 25,700,000 27,000,000 28,000,000
25,700,000 27,000,000 28,000,000
22020 FUEL AND OIL
22020001 Fuel, oil & Tyres vehicles 1,500,000 1,650,000 1,815,000
22020006 Fuel And oil - Plant & Equipment 200,000 220,000 242,000
1,700,000 1,870,000 2,057,000
22030 RENT
22030001 Rent of Building 275,000 275,000 300,000
275,000 275,000 300,000 22060 MAINTENANCE 22060001 Maintenance -Building/Repairs & Maint. Buildings 520,000 572,000 629,200
22060002 Maintenance - Other Structures 600,000 660,000 726,000 22060003 Maintenance - Plant & Equipment /Repairs & Maintenance Equipment 100,000 110,000 121,000 22060004 Maint. - Vehicles & motorcycles/Repairs & maint. Of Vehicles 700,000 770,000 847,000
22060006 Maint. - Furniture, Fixtures &Fittings 75,000 82,500 90,750
22060011 Maintenance -Rivers/Canals/Drains 600,000 660,000 726,000
22060014 Small Plants & Tools 100,000 110,000 121,000
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22060016 Maintenance - Street Lighting 700,000 770,000 847,000
22060017 Maintenance -Roads 3,000,000 3,300,000 3,630,000
22060018 Name Plates and signs 200,000 220,000 242,000
6,595,000 7,254,500 7,979,950
FEES
22120008 Fees to Consultants 180,000 198,000 217,800
22120017 Legal Fees 3,500 3,850 4,235
183,500 201,850 222,035
22900038 Insurance 250,000 275,000 290,000
22900039 Hired & Contracted services 150,000 150,000 175,000
22900099 Miscellaneous Expenses 25,000 25,000 25,000
425,000 450,000 490,000
273 EMPLOYER SOCIAL BENEFITS 27310 Employer Social Benefits in Cash
27310002 Pensions 1,727,420 2,072,900 2,487,480
27310003 Gratuities. 926,750 1,112,100 1,334,520
2,654,170 3,185,000 3,822,000
28 OTHER EXPENSES MISCELLANEOUS OTHER EXPENDITURE L.A CONTRIBUITONS
28300003 LA contribution to Renewal Account 600,000 700,000 800,000
600,000 700,000 800,000
Grand Total 59,128,778 65,734,781 73,135,992
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THE DISTRICT COUNCIL OF GRAND PORT PROGRAMME 3: DEVELOPMENT CONTROL WITHIN THE COUNCIL'S AREA
Budget Details Estimates Estimates Estimates Code 2013 2014 2015 Rs Rs Rs
COMPENSATION OF EMPLOYEES Personal Emoluments of which
21110001 Basic Salary 1,884,600 2,261,520 2,713,824
21110002 Salary Adjustment/Compensation 99,540 119,448 143,337
21110004 Alowances 78,000 93,600 112,320 Cash in lieu of leave/Sick Leave 21110006 Credits 120,000 144,000 172,800
21110009 End-of-Year Bonus 165,000 198,000 237,600
2,347,140 2,816,568 3,379,881
Other Staff Costs of which
21111002 Travelling and Transport 400,000 440,000 484,000
21111100 Overtime 50,000 55,000 60,500
21111200 Staff Welfare 5,000 5,500 6,050
21111300 Passage Benefits 59,000 70,800 84,960
514,000 571,300 635,510
212 SOCIAL CONTRIBUTIONS 2121 Actual Social Contributions 21210001 Cont to National Savings Fund/National Pension Fund etc. 29,500 30,960 37,152
21210002 Cont. to Family protection Scheme 39,000 46,800 56,160
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21210003 Contribution to Pension Fund 238,000 285,600 342,720
21210004 Contribution to Passage Fund 40,000 48,000 57,600
346,500 411,360 493,632
2212 FEES
22120008 Fees to Consultants 300,000 300,000 300,000
22120017 Legal Fees 25,000 25,000 25,000
325,000 325,000 325,000
22900099 Miscellaneous Expenses 25,000 25,000 30,000
25,000 25,000 30,000
3,557,640 4,149,228 4,864,023
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THE DISTRICT COUNCIL OF GRAND PORT PROGRAMME 4: SOUND AND HEALTHY CONDITIONS IN THE COUNCIL'S AREA
Budget Estimates Estimates Estimates Details Code 2013 2014 2015 Rs Rs Rs
21 COMPENSATION OF EMLOYEES 21110 Personal Emoluments of which
21110001 Basic Salary 25,608,600 30,730,320 36,876,384 -
21110002 Salary Adjustment/Compensation 2,570,415 2,841,350 3,409,620 -
21110004 Allowances 995,300 1,194,360 1,433,232 21110006 Cash in lieu of leave/Sick Leave Credits 1,770,000 2,124,000 2,548,800
21110009 End-of-Year Bonus 2,300,000 2,760,000 3,312,000
33,244,315 39,650,030 47,580,036
21111 Other Staff Costs of which
21111002 Travelling and Transport 5,400,000 5,940,000 6,534,000
21111100 Overtime 3,300,000 3,630,000 3,993,000
21111200 Staff Welfare 75,000 82,500 90,750
21111300 Passage Benefits 845,000 1,014,000 1,216,800
9,620,000 10,666,500 11,834,550
212 SOCIAL CONTRIBUTIONS 2121 Actual Social Contributions 21210001 Cont to National Savings Fund/National Pension Fund etc. 630,000 702,940 843,528
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21210002 Cont. to Family Protection Scheme 560,000 672,000 806,400
21210003 Contribution to Pension Fund 3,300,000 3,960,000 4,752,000
21210004 Contribution to Passage Fund 524,000 628,800 754,560
5,014,000 5,963,740 7,156,488
22 GOODS AND SERVICES 22010 Cost of Utilities
22010001 Electricity and Gas Charges 425,000 467,500 514,250
22010002 Telephone Service Office 30,000 33,000 36,300
22010003 Water charges 800,000 880,000 968,000
1,255,000 1,380,500 1,518,550 22020 FUEL AND OIL
22020001 Fuel, oil & Tyres vehicles 3,000,000 3,300,000 3,630,000
22020006 Fuel And oil - Plant & Equipment 50,000 55,000 60,500
3,050,000 3,355,000 3,690,500
22040 OFFICE EQUIPMENT AND FURNITURE
22040001 Office Equipment 100,000 110,000 121,000
22040002 Office Furniture 50,000 55,000 60,500
150,000 165,000 181,500
22060 MAINTENANCE 22060001 Maintenance -Building/Repairs & Maint. Buildings 350,000 385,000 423,500
22060002 Maintenance - Other Structures 200,000 220,000 242,000 22060003 Maintenance - Plant & Equipment /Repairs & Maintenance Equipment 75,000 82,500 90,750 22060004 Maint. - Vehicles & motorcycles/Repairs & maint. of Vehicles 1,100,000 1,210,000 1,331,000 54 Page 54
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22060005 Maint. - IT Equipment /computerisation 75,000 82,500 90,750
22060006 Maint. - Furniture, Fixtures &Fittings 25,000 27,500 30,250
22060014 Small Plants & Tools 150,000 165,000 181,500 22060015 Maintenance Cemeteries & Cremation Ground 250,000 275,000 302,500
2,225,000 2,447,500 2,692,250
22070 CLEANING SERVICES 22070005 Cleaning services- Refuse collection/scavenging services 500,000 550,000 605,000
22070008 Embellishment & Environment 550,000 605,000 665,500
1,050,000 1,155,000 1,270,500
FEES
22120008 Fees to Consultants 225,000 247,500 272,250
22120017 Legal Fees 10,000 11,000 12,100
235,000 258,500 284,350
22900038 Insurance 450,000 495,000 544,500
22900039 Hired & Contracted services 3,900,000 4,290,000 4,719,000
22900099 Miscellaneous Expenses 25,000 27,500 30,250
4,375,000 4,812,500 5,293,750
273 EMPLOYER SOCIAL BENEFITS
27310 Employer Social Benefits in Cash
27310002 Pensions 1,617,820 1,779,602 1,957,650
27310003 Gratuities 949,250 1,044,175 1,148,590
2,567,070 2,823,777 3,106,240
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28 OTHER EXPENSES MISCELLANEOUS OTHER EXPENDITURE
L.A CONTRIBUITONS
28300003 LA contribution to Renewal Account 500,000 500,000 600,000
500,000 500,000 600,000
63,285,385 73,178,047 85,208,714
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THE DISTRICT COUNCIL OF GRAND PORT
PROGRAMME 5 : PROMOTION OF SPORTS, WELFARE, EDUCATION AND CULTURAL DEVELOPMENT
Budget Estimates Estimates Estimates Details Code 2013 2014 2015 Rs Rs Rs
COMPENSATION OF EMPLOYEES Personal Emoluments of which
21110001 Basic Salary 3,220,500 3,864,600 4,637,520 Salary 21110002 Adjustment/Compensation 312,235 374,680 449,616
21110004 Alowances 164,900 197,880 237,456 21110006 Cash in lieu of leave/Sick Leave Credits 450,000 540,000 648,000
21110009 End-of-Year Bonus 295,000 354,000 424,800
4,442,635 5,331,160 6,397,392
Other Staff Costs of which
21111002 Travelling and Transport 875,000 962,500 1,010,625
21111100 Overtime 100,000 110,000 121,000
21111200 Staff Welfare 10,000 11,000 12,100
21111300 Passage Benefits 105,000 126,000 151,200
1,090,000 247,000 284,300
212 SOCIAL CONTRIBUTIONS
2121 Actual Social Contributions
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21210001 Cont to National Savings Fund/National Pension Fund etc. 80,545 96,650 115,980 Cont. to Family Protection 21210002 Scheme 70,000 84,000 100,800
21210003 Contribution to Pension Fund 423,000 507,600 609,120
21210004 Contribution to Passage Fund 71,000 85,200 102,240
644,545 773,450 928,140
22 GOODS AND SERVICES 22010 Cost of Utilities
22010001 Electricity and Gas Charges 120,000 132,000 145,200
120,000 132,000 145,200
22020 FUEL AND OIL
22020001 Fuel, oil & Tyres vehicles 115,000 126,500 139,150 Fuel And oil - Plant & 22020006 Equipment 325,000 357,500 393,250
440,000 484,000 532,400
22060 MAINTENANCE 22060003 Maintenance - Plant & Equipment /Repairs & Maintenance Equipment 200,000 220,000 242,000 22060004 Maint. - Vehicles & motorcycles/Repairs & maint. Of Vehicles 100,000 110,000 121,000 22060005 Maint. - IT Equipment /computerisation 50,000 55,000 60,500 Maint. - Furniture, Fixtures 22060006 &Fittings 60,000 66,000 72,600
22060010 Maintenance - Grounds 300,000 330,000 363,000
710,000 781,000 859,100
PUBLICATIONS AND 22100 STATIONERY
22100004 Books & Periodicals 150,000 155,000 58 Page 58
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150,000
150,000 150,000 155,000
FEES
22120030 Copyright fee 40,000 40,000 50,000
22900031 Entertainment 300,000 330,000 363,000
22900033 Cultural Activities 300,000 330,000 363,000
22900034 Education Activities 100,000 110,000 121,000
22900035 Social Activities 250,000 275,000 302,500
22900036 Sports Activities 400,000 440,000 484,000
22900038 Insurance 75,000 82,500 90,750
22900039 Hired & Contracted services 200,000 220,000 242,000
22900099 Miscellaneous Expenses 25,000 27,500 30,250
1,690,000 1,855,000 2,046,500
263 GRANTS NGO's & Cultural Organisation 26312012 & Ors.
2631201202 Sport Organisation 375,000 400,000 450,000
2631201203 Educational 50,000 50,000 50,000
425,000 450,000 500,000
SOCIAL ASSISTANCE 272 BENEFITS
27210002 Social Aid 150,000 150,000 175,000
150,000 150,000 175,000
EMPLOYER SOCIAL 273 BENEFITS Employer Social Benefits in 27310 Cash 59 Page 59
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27310002 Pensions. 289,420 347,300 416,760
27310003 Gratuities. 801,750 962,100 1,154,520
1,091,170 1,309,400 1,571,280
28 OTHER EXPENSE Women's Association/Promotion of Gender 28211051 Equality & Family Welfare 75,000 100,000 100,000
75,000 100,000 100,000 MISCELLANEOUS OTHER EXPENDITURE L.A CONTRIBUITONS LA contribution to Renewal 28300003 Account 100,000 150,000 200,000
100,000 150,000 200,000
11,128,350 11,913,010 13,894,312
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ANNUAL REPORT
THE DISTRICT COUNCIL OF GRAND PORT PART D: INPUTS - HUMAN RESOURCES
FUNDED POSITIONS BY PROGRAMMES AND SALARY CATEGORIES
Between Above Up to Rs19,000 Rs19,000 Total Cod Rs60,000 Programmes and e Rs60,000 2013 2013 2013 2013
POLICY AND Prog. MANAGEMENT OF THE 132 16 2 150 1 COUNCIL
PROVISION AND Prog. MAINTENANCE OF 71 7 - 78 2 COMMUNITY BASED INFRASTUCTURE MANAGING Prog. DEVELOPMENT 4 4 - 8 3 WITHIN THE COUNCIL'S AREA
PROMOTION AND MAINTENANCE OF Prog. SOUND AND HEALTHY 182 5 - 187 4 CONDITIONS IN THE COUNCILS AREA
PROMOTION OF SPORTS, WELFARE, Prog. EDUCATION AND 22 - - 22 5 CULTURAL DEVELOPMENT
Total Funded Positions 411 32 2 445
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ANNUAL REPORT
THE DISTRICT COUNCIL OF GRAND PORT
STAFFING (FUNDED POSITIONS) BY PROGRAMMES
No. of Salary Position Titles Established Code Posts 2013 2014 2015 Programme 1: 149 GSCE 25 Chief Executive 1 1 1 GSCE 24 Deputy Chief Executive 1 1 1 GSCE 22 Human Resources Management Officer 1 1 1 GSCE 22 Internal Auditor (Personal) 1 1 1 GSCE 21 IT Officer 1 1 1 GSCE 20 Assistant Chief Executive 4 4 4
GSCE 16 Safety & Health Officer / Senior Safety & Health 1 1 1 Officer GSCE 14 Human Resource Officer 1 1 1 GSCE 14 Higher Executive Officer 1 1 1 GSCE 13 Confidential Secretary 2 2 2 GSCE 12 Internal Control Officer 1 1 1 GSCE 12 Database Supervisor 1 1 1 GSCE 11 Committee Clerk 2 2 2 GSCE 10 Executive Officer 1 1 1 GSCE 7 Clerical Officer/Higher Clerical Officer 16 16 16 GSCE 6 Word Processing Operator 5 5 5 GSCE 5 Receptionist/Telephonist 1 1 1 GSCE 4 Head Attendant 1 1 1 GSCE 3 Senior Attendant 1 1 1 GSCE 2 Attendant 30 30 30 GST 10 Financial Controller 1 1 1 GST 8 Accountant 1 1 1 GST 6 Senior Financial Operations Officer 1 1 1 GST 6 Senior Procurement and Supply Officer 1 1 1 GST 5 Financial Operations Officer 3 3 3 GST 5 Procurement & Supply Officer 2 2 2 GST 4 Cashier 1 1 1 GST 3 Assistant Procurement & Supply Officer 1 1 1 GST 3 Assistant Financial Operation Officer 2 2 2 GST 2 Usher/Prosecutor 1 1 1
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ANNUAL REPORT
GST 1 Assistant Stores Officer 1 1 1 Store Attendant 1 1 1 GSW 3 Handy Worker (Special Class) 1 1 1 GSV 10 P/T Village Hall and T.V Attendant 23 23 23 GSV 9 P/T Hindi Teacher (i) 1 1 1 GSV 8 P/T Sewing Teacher 18 18 18 GSV 7 P/T Hindi Teacher (ii) 1 1 1 P/T Village Hall Attendant (Personal to post GSV 6 2 2 2 holder as at 01.07.93) GSV 3 P/T T.V Attendant 2 2 2 P/T Village Hall Attendant (Formely Sub-Hall GSV 2 Attendant) 1 1 1 GS WEL 7 Senior Library Clerk 1 1 1 GS WEL 3 Infant School Teacher 10 10 10
Programme 2: 78 GSW 16 Head, Works Department 1 1 1 GSW 14 Chief Inspector of Works 1 1 1 GSW 13 Senior Inspector of Works 2 2 2 GSW 12 Inspector of Works 3 3 3 Workshop Supervisor 1 1 1 GSW 9 Foreman 1 1 1 GSW 10 Chief Tradesman (Electrician) 1 1 1 GSW 8 Gangman, Roadworks (Personal) 2 2 2 GSW 7 Driver, HMU 4 4 4 GSW 6 Tradesman (Automobile Electrician) 1 1 1 GSW 6 Tradesman (Carpenter) 1 1 1 GSW 6 Tradesman (Electrician) 3 3 3 GSW 6 Tradesman (Mason) 3 3 3 GSW 6 Tradesman (Mechanic) 1 1 1 GSW 6 Tradesman (Painter) 1 1 1 GSW 6 Tradesman (Plumber & Pipe Fitter) 1 1 1 GSW 6 Tradesman (Welder) 2 2 2 GSW 5 Driver 2 2 2 GSH5 Driver Roster 3 3 3 GSW 4 Plant & Equipment Operator 2 2 2 GSW 3 Handy Worker (Special Class) 29 29 29 GSW 2 Tradesman's Assistant (Electrician) 3 3 3 GSW 2 Tradesman's Assistant (Mason) 2 2 2 Tradesman's Assistant (Carpenter) 1 1 1 Tradesman's Assistant (Welder) 1 1 1 63 Page 63
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Tradesman's Assistant (Plumber & Pipe Fitter) 1 1 1 GSH 2 Lorry Loader 5 5 5
Programme 3: 8 GSP 5 Head, Planning Department 1 1 1 GSP 4 Planning Officer 1 1 1 GSP 3 Planning Inspector 2 2 2 GSP 2 Building Inspector 2 2 2 GSP 1 Assistant Building Inspector 1 1 1 GSP 1 Planning Assistant 1 1 1
Programme 4: 188 GSH 13 Chief Health Inspector 1 1 1 GSH 12 Principal Health Inspector 1 1 1 GSH 11 Senior Health Inspector 3 3 3 GSH 10 Health Inspector 10 10 10 GSH 9 Assistant Health Inspector 5 5 5 GSH 6 Gangman (Scavenging) (Roster) 13 13 13 GSH 5 Driver 2 2 2 Driver (Roster) 7 7 7 GSH 4 Refuse Collector (Roster) 116 116 116 Handy Worker (Formerly Sanitary Attendant GSH 2 (F/T)) 1 1 1 GSH 4 Burial Ground Attendant 21 21 21 GSW 7 Driver (H.M.U) 8 8 8
Programme 5: 22 GS WEL 9 Senior Welfare Officer 1 1 1 GS WEL 8 Welfare Officer 2 2 2 GS WEL 4 Supervisor of Sewing Classes 1 1 1 GS WEL 5 Library Clerk 2 2 2 GS WEL 2 Gardener 3 3 3 Handy Worker (Special Class) (formerly GS WEL 1 6 6 6 Groundsman) GSCE 1 Watchman 7 7 7 445
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ANNUAL REPORT
THE DISTRICT COUNCIL OF GRAND PORT Balance Sheet as at Year Ended 31st December 2013 Fixed Assets Rs Rs Rs
Capital Outlay 368,522,984.83
Other Long Term Asset
Investment 30,000,000.00 Current Assets
Stock 1,822,505.80
Debtors 26,321,941.40
Investment 10,000,000.00
Cash at Bank and in hand 52,566,337.73
90,710,784.93 Less Current Liabilities
Deposits 14,185,414.75
Advance Income 760,277.67
Creditors due less than one year 6,512,149.94
Creditors - District Council of Savanne 20,459,417.68
Provision for bad debts 11,808,938.24 (53,726,198.28)
Net Current Assets 36,984,586.65
Less Creditors due more than one year (2,447,926.96) 34,536,659.69
Net Assets 433,059,644.52 Financed by
Capital Fund 379,402,513.14
General Fund 40,065,014.44
419,467,527.58
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Provisions
Pension Fund 2,281,949.27
Passage Fund 9,010,445.80
Other Balances 2,299,721.87
13,592,116.94
Capital Employed 433,059,644.52
…………………………….. …………………………….. Y. RUGGOO S. TEELUCK CHAIRMAN Ag. CHIEF EXECUTIVE
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ANNUAL REPORT
Income and Expenditure Account for the Year Ended 31st December 2013
Income Rs Rs Government Grant in aid 137,977,193.62 Investment Income 4,643,522.52 Trade Fees 21,137,175.00 Market fees 12,152,199.00 Scavenging fees 1,124,795.00 Bus Toll fee 1,756,700.00 Other Income 8,528,053.71 187,319,638.85 Other balance 136,378.63 Grants from Ministry 1,524,667.32 1,661,045.95 188,980,684.80 Expenditure Staff Costs 100,540,636.27 Supplies and Services 26,466,726.24 Transport Costs 7,685,054.90 Administrative Costs 15,486,848.49 Social and Cultural Activities 1,218,776.86 Grants and Subsidies 1,506,860.59 Contribution to Associations 124,040.72 Pensions and Gratuities 13,938,377.73 Office Expenses 2,363,329.06 Insurance Costs 794,600.76 Others 32,905.43 Grants from Ministry (current) 1,494,662.32 Other balance 136,378.63 Current Expenditure(capital funds) 409,994.03 Renewal Account 1,350,000.00 Contribution to Pension Fund 12,607,933.16 Provision for MCP 1,161,166.31 Provision for bad debts 3,373,604.50 Opening Stock 2,745,585.05 Less Closing Stock (1,822,505.80) (191,614,975.24) Deficit for the Year (2,634,290.44)
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Cash Flow Statement For Year Ended 31st December 2013 Rs Rs
OPERATING ACTIVITIES Cash received from Grants-in-aid 137,977,193.62 Cash received from Trade Fees 18,222,505.00 Cash received from fees – 10th Schedule 4,255,003.00 Cash received from other sources 7,003,527.12 Cash received from markets & fairs 10,068,650.00 Cash received from scavenging fees 1,065,975.00 Cash received from bus toll fees 1,088,850.00 Cash received from Admission Charge 710,521.36 Net cash payment in respect to splitting to District Council of Savanne (10,570,112.50) Cash payments to Suppliers/Contractors, etc (66,007,152.83) Cash paid to and on behalf of employees (127,086,947.15)
Net Cash inflow/(outflow) from operating activities (23,271,987.38)
RETURN ON INVESTMENT AND SERVICING
OF FINANCE Interest received on investment 4,457,587.63 Interest received on car loan 133,132.07 Interest received on Pension account 993,487.43
Net Cash inflow/(outflow) from ROI & SOF 5,584,207.13
INVESTING ACTIVITIES Investments matured during year (115,000,000.00) Investments made during year 30,000,000.00 Investment - Pension Fund at SICOM 79,683,870.97 Capital Outlay 24,073,385.49 Refund of car loan & Sale of vehicles (761,226.10) Car Loan 3,200,845.00
Net Cash inflow/(outflow) from investing activities (21,196,875.36)
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FINANCING ACTIVITIES
Government Grants/N.D.U 23,905,431.64
Net Cash inflow/(outflow) from financing activities 23,905,431.64 INCREASE/(DECREASE) IN CASH/BANK (14,979,223.97)
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ANNUAL REPORT
THE DISTRICT COUNCIL OF GRAND PORT
Notes to the Accounts For Year Ended 31st December 2013
1. ACCOUNTING POLICIES
(i) The Accounts have been prepared on a historical cost basis.
(ii) Expenses and Income have been accounted on an accrual basis (except for investment income and other income) with provision made for bad debts.
(iii) Provisions for replacement of vehicles, plant and equipment have been made in the form of contribution to the Renewal Account.
(iv) All interests on Investments have been credited to Income and Expenditure Account with the exception of Interests on Pension Fund which have been accounted in that Fund.
2. ACCOUNTING PERIOD
Being a new Council as from December 2012, the Accounts of District Council of Grand Port have been prepared for year ended 31st December 2013 with no comparative figures being given for the previous year. Given the exceptional circumstances with respect to splitting of the Ex-District Council of Grand Port/Savanne, amendment may be required to
figures at a later stage upon finalisation of all balances.
During the year 2013, The District Council of Grand Port managed the accounts of Ex-Grand Port Savanne District Council. Transactions for The District Council of Grand Port were carried in the bank accounts of Ex-Grand Port Savanne District Council. Therefore, the Financial Statements has taken into consideration the cash at bank of Ex-Grand Port Savanne District Council and integrated same in this Financial Statements.
As regards to the share of funds supported by cash for The District Council of Savanne, it is being treated as a creditor in this Financial Statements. Hence, all the remaining funds is accounted for The District Council of Grand Port.
3. FIXED ASSETS
Capital Outlay
District Council Capital Outlay Analysis Rs Rs
01.01.2013 - Opening Balance - Ex-Grand Port Savanne District Council 574,083,840.99 01.01.2013 - Opening Balance for District Council of Grand Port 344,450,304.59 Additions during Year 2013
Land and Building 7,618,663.84
Plant and Equipment 2,681,469.73
Infrastructure 13,772,546.67 24,072,680.24
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31.12.2013 - Closing Balance for District Council of Grand Port 368,522,984.83
(i) Pending a complete survey of all assets of District Council of Grand Port, the opening balance for Capital Outlay transferred from Ex-Grand port / Savanne District Council - Rs344,450,304.59 has been apportioned in ratio 3:2. (ii) The basis of apportionment 3:2, is based on the principle adopted for apportionment of funds as per population which was approved in Council Meeting of 13 June 2013. (iii) Following the completion of the survey, the opening and closing balance of Capital Outlay will have to be amended accordingly.
4. INVESTMENT Rs
General Fund 20,781,886.12
Passage Fund 9,010,445.80
Deposit 7,925,718.81
Pension Fund 2,281,949.27
Total 40,000,000.00
5. Creditors - District Council of Savanne
The sum below represents money that have to be transferred to District Council of Savanne, being its share with regards to funds. It consists of the following: Rs
Passage fund 6,072,459.88
Pension fund 868,340.23
Renewal account (under General Fund) 3,650,738.40
Other Balance 1,013,667.04
Deposit account 4,803,116.86
Capital Fund unapplied 3,564,077.60
Prepayments 487,017.67
TOTAL 20,459,417.68
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6. CAPITAL FUND Applied Fund Unapplied TOTAL (Rs) Fund (Rs) (Rs)
01.01.2013 - Opening Balance - Ex-Grand Port Savanne District Council 575,490,700.00 8,910,194.00 584,400,894.00
01.01.2013 - Opening Balance for District Council of Grand Port 345,857,163.73 5,346,116.40 351,203,280.13
Additions to Fund 23,905,431.64 23,905,431.64
Fund applied 19,907,321.89 (21,206,989.21) (1,299,667.32)
Purchase of vehicle and other fixed assets 4,165,358.35 4,165,358.35
Transfers from other accounts 1,428,110.37 1,428,110.37
31.12.13 - Closing Balance for District Council of Grand Port 371,357,954.34 8,044,558.83 379,402,513.17
(i) Pending a complete survey of all assets of District Council of Grand Port, the opening balance for Capital Fund transferred from Ex-Grand port / Savanne District Council - Rs345,857,163.73 has been apportioned in ratio 3:2 based on figure of Capital Outlay. (ii) The basis of apportionment 3:2, is based on the principle adopted for apportionment of funds as per population which was approved in Council Meeting of 13 June 2013. Following the completion of the survey, the opening and closing balance of Capital Fund will have to be amended (iii) accordingly.
7. GENERAL FUND Revenue Reserve Renewal TOTAL (Rs) Account (Rs) (Rs) 01.01.2013 - Opening Balance - Ex-Grand Port Savanne District Council 45,183,339.00 11,808,036.00 56,991,375.00
01.01.2013 - Opening Balance for District Council of Grand Port 38,213,964.11 8,157,297.60 46,371,261.71
Projects financed under General Fund (1,563,282.30) (2,030,564.10) (3,593,846.40)
Car loan granted (3,200,845.00) (3,200,845.00)
Refund of car loan 1,772,734.63 1,772,734.63
Contribution year 2013 1,350,000.00 1,350,000.00
Deficit for the year (2,634,290.44) (2,634,290.44)
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31.12.13 - Closing Balance for District Council of Grand Port 34,016,391.37 6,048,623.13 40,065,014.50
(i) The opening balance for Revenue Reserve transferred from Ex-Grand port / Savanne District Council - Rs38,213,964.11 is apportioned in ratio 3:2 and includes debtors for District Council of Grand Port only. (ii) The opening balance for Renewal Account transferred from Ex-Grand port / Savanne District Council - Rs8,157,297.60 has been apportioned in relation to value of vehicles insured in insurance contract for year Oct 2012 to Sep 2013.
8. PENSION FUND Rs 01.01.2013 - Opening Balance - Ex-Grand Port Savanne District Council 81,840,673.04
Transfer to SICOM Ltd (i) (79,683,870.97)
Balance 2,156,802.07
01.01.2013 - Opening Balance for District Council of Grand Port 1,288,461.84
Interest received 993,487.43
31.12.13 - Closing Balance for District Council of Grand Port 2,281,949.27
(i) According to Statuory Bodies Pension Act as amended, the Pension Fund of the Council is being managed by the SICOM Ltd as from January 2013. In line with this, contributions made into Pension Fund under the management of Ex-Grand Port Savanne District Council, amounting to Rs79,683,870.97, for the period July 2008 to December 2012, has been transferred to SICOM Ltd accordingly. As from Janaury 2013, monthly contributions are being remitted to SICOM Ltd.
(ii) The opening balance for District Council of Grand Port - Rs1,288,461.84, has been apportioned in ratio of salary paid in December 2012 where all employees were under the Ex-Grand Port Savanne District Council.
The closing balance of Rs2,281,949.27 represents partly the pension liabilities for past service for periods prior to 01 July (iii) 2008.
9. PASSAGE FUND
01. 01.2013 - Opening Balance - Ex-Grand Port Savanne District Council 15,082,905.68
31.12.2013 - Balance for District Council of Grand Port 9,010,445.80
(i) The balance for District Council of Grand Port - Rs9,010,445.80, has been apportioned in ratio of salary paid in December 2012 where all employees were under the Ex-Grand Port Savanne District Council.
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10. OTHER BALANCE
Rs 01.01.2013 - Opening Balance - Ex-Grand Port Savanne District Council 2,354,299.13
01.01.2013 - Opening Balance for District Council of Grand Port 1,340,632.09
Payments made (202,076.53)
Provisions for MCP 2013 1,161,166.31
31.12.13 - Balance for District Council of Grand Port 2,299,721.87
(i) The opening balance of Rs1,340,632.09 includes amount earmarked for respective villages of District Council of Grand Port amounting Rs284,818.02 and then the remaining of Rs1,055,814.07 has been calculated using ratio 3:2 based on the balance from Ex-Grand Port Savanne District Council.
11. STAFF COST Rs Basic Salary 72,992,025.53 Salary Adjustment/Compensation 15,527.74 Allowances 2,969,925.13 Cash in lieu of leave/Sick Leave Credits 3,194,327.77 End of Year Bonus 6,363,530.90 Travelling and Transport 8,658,528.75 Overtime 4,643,482.03 Staff Welfare 53,375.00 Passage Benefits 1,951,934.40 Contribution to NSF/National Pension Fund etc 1,760,819.38 Contribution to Family Protection Scheme 1,373,951.00 Contribution to Passage Fund 765,853.02
104,743,280.65
Contribution to Pension Fund (Council's contribution of 12%) 8,405,288.77 Total 113,148,569.42 ANALYSIS OF EXPENDITURE BY 12. PROGRAMME Programme 1 63,672,209.21 Programme 2 46,753,217.95 Programme 3 2,848,904.97 Programme 4 63,030,118.48 Programme 5 9,519,178.56
Total 185,823,629.17
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