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Annual Audit Report on the Municipality of Tomas Oppus

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Annual Audit Report on the Municipality of Tomas Oppus EXECUTIVE SUMMARY Introduction The Municipality of Tomas Oppus was created by virtue of Republic Act No. 5777 in 1969. It is classified as a fifth class municipality and has twenty nine (29) barangays. It is 60 kilometers away from the capital city of Southern Leyte which is the Maasin city. Pursuant to Republic Act No. 7160, otherwise known as the Local Government Code of 1991, the municipality enjoys total independence in managing, deciding and planning its own administrative, fiscal and development affairs in conformity with the National Government’s thrust of sustainable social and economic growth. The enactment of Republic Act 7160 provided greater authorities and powers to the municipality in order to attain self-reliance and to become more responsive to the needs of its constituents towards an improved economic life. Its plan and programs were in accordance with the thrust of promoting sustainable development. The agency’s vision is to become self-reliant and progressive capable of pursuing an activity that would contribute to the total development of its people, enhancing their personal and institutional capabilities towards sustainable development through equitably distributed improvements thus, uplifting the economic conditions as well as the quality of life of its constituents in consonance with their aspirations. The Municipality of Tomas Oppus operates two (2) economic activities namely, municipal market for rent and municipal water system. Financial Highlights The Annual Budget of the Municipality of Tomas Oppus for CY 2010 amounted to P35,509,462.00. This was approved on November 5, 2009 under Sangguniang Bayan Resolution No. 126 s. of 2009. A Supplemental budget amounting to P1,244,981.45 was passed during the year bringing the total budget of the LGU for CY 2010 to P36,754,443.45. Sources and Application of Funds The Municipality of Tomas Oppus generated a total income of P36,215,633.15 higher by 12% or P4,162,115.15 from CY 2009 income of P32,053,518.00. This year’s sources of income are the following: Increase /(Decrease) Sources of Income 2010 2009 Amount Percentage Internal Revenue Allotment 34,880,254.00 30,926,722.00 3,953,532.00 12% Local Taxes 832,195.75 646,477.39 185,718.36 28% Permits and Licenses 221,863.56 223,786.61 (1,923.05) 0% Service Income 211,685.00 172,987.50 38,697.50 22% Business Income 19,946.00 79,245.50 (59,299.50) -74% Other Income 49,688.84 4,299.00 45,389.84 1055% Total 36,215,633.15 32,053,518.00 4,162,115.15 12% For CY 2010 income from the local sources amounted to P1,335,379.15 higher by 19% or P208,583.15 as compared to that of CY 2009. Appropriations and Expenditures Appropriations for the current year amounted to P36,754,443.45. There was an increase of P2,384,738.45 or 6% more than that of 2009, as presented below: Increase /(Decrease) Function/Program/Project 2010 2009 Amount Percentage General Public Services 21,187,251.00 P19,498,523.00 1,688,728.00 8% Educ., Culture, Sports & 0.00 0.00 0.00 Manpower Development Social Welfare Services 825,629.00 663,985.00 161,644.00 24% Economic Services 1,075,578.00 1,120.070.00 44,492.00 -3% Health Services 3,327,092.00 2,930,092.00 397,000.00 13% Other Purposes 10,338,893.45 10,157,035.00 181,858.45 1% TOTAL 36,754,443.45 P34,369,705.00 2,384,738.45 6% Total Expenditures of P30,007,570.67 (excluding subsidies of P702,992.00) is lower by P177,588.77 than last year’s expenditures of P30,185,159.44. Of this year’s expenditures, P17,842,595.35 or 59% was spent for Personal Services, P8,836,748.26 or 29% for maintenance and operating expenses and P158,962.46 or 0% for financial expenses. Capital outlay is higher by P41,584.62 compared to last year’s figure of P3,127,679.98. The highest expenditures came from salaries and wages of regular employees. Increase /(Decrease) Function/Program/Project 2010 2009 Amount Percentage General Public Services 18,973,835.32 18,364,062.47 609,797.85 3% Educ., Culture, Sports & Manpower Development Social Welfare Services 566,811.60 573,398.36 (6,586.76) 1% Economic Services 874,495.34 893,946.60 (19,451.26) -2% Health Services 3,291,566.11 2,781,288.79 510,277.32 18% Other Purposes 6,300,862.30 7,572,463.22 (1,271,625.92) -16% TOTAL 30,007,570.67 30,185,159.44 (177,588.77) 0% Expense classification by Object of Expenditures are shown below with comparative figures for CY 2009: Expense Increase/(Decrease) Classification 2010 2009* Amount Percentage Personal Services 17,842,595.35 16,950,745.79 891,849.56 5% Maintenance and 8,836,748.26 9,688,749.44 (852,001.18) -8% Other Operating Expenses Capital Outlay 3,169,264.60 3,127,679.98 41,584.62 1% Financial Expenses 158,962.46 322,583.60 (163,621.14) -50% Subsidy 702,992.00 134,400.00 568,592.00 423% TOTAL 30,710,562.67 30,224,158.81 486,403.86 1% *2009 excludes SEF expenditures. The agency maintains three (3) funds namely: General Fund, Special Education Fund and Trust Fund. Under the Trust Fund Account is the Early Child Care and Development Fund and Secondary Education Development and Improvement Program. However, no more transactions for CY 2010 for SEDIP. The municipality’s assets, liabilities and equity for CY 2010 in comparison with that of CY 2009 is presented as follows: Increase/(Decrease) Accounts 2010 2009 Amount Percentage Assets 45,969,998.84 36,687,371.60 9,282,627.24 25% Liabilities & Deferred 4,176,486.00 4,761,347.03 (584,861.03) -12% Credits Equity 41,793,512.84 31,926,024.57 9,867,488.27 31% TOTAL Liabilities & 45,969,998.84 36,687,371.60 9,282,627.24 25% Equity Below is the liquidity indicators for CY 2010 as compared against CY 2009: 2010 2009 Quick Assets ratio 2:88 1:83 Current ratio 3:48 2:53 Compared to last year’s liquidity indicators, quick assets ratio and current ratio increased by 1.05 and .95, respectively. Debt ratio for CY 2010 decreased by .04 from .13:1 to 09:1. However, debt to equity ratio increased from 6.71:1 for CY 2009 to 10.02:1. for CY 2010. Net income for CY 2010 of P8,485,262.71 increased by P3,698,290.65 or 77% higher compared to last year’s P4,786,972.06. Scope of Audit An audit was conducted on the accounts and operations of the Municipal Government of Tomas Oppus, Southern Leyte, for calendar year 2010. The audit was conducted in accordance with laws, COA standards and applicable generally accepted auditing standards. The audit included examining on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statements presentation. The audit covered the financial transactions for the period from January to December 2010. Auditor’s Opinion on the Financial Statements The Auditor rendered a qualified opinion on the financial statements because of the materiality of the balance of government equity in the Trust Fund Account amounting to P16,278,058.86; non-remittance of withholding tax, GSIS, Pag-ibig and Philhealth premiums amounting to P369,210.57; unreliability of total Cash In Bank in the of P8,727,238.42 due to non reconciliation between book and bank; non adherence to prescribed accounting principles and practices in recording some of the transactions of the agency; and non adherence to rules and regulations in entering into contract for infrastructure project. Significant Findings and Recommendations Financial and Compliance Audit 1. The LGU of Tomas Oppus has unremitted withholding taxes to the BIR and premiums to the GSIS, PAG-IBIG and PHILHEALTH amounting to P369,210.57 contrary to Sec. 2.58 of Revenue Regulations No. 2-98, Sec. 6 paragraph (b) of RA No. 8291 and Sec. 1 of Philhealth Cir. No. 27 s. 2010, thus exposing the funds to possible misuse, depriving the member- beneficiaries to avail of any benefits from the abovementioned agencies, and depriving also the national government of the much needed funds to finance priority projects. The Municipal Mayor should direct the Municipal Accountant-Designate to prepare the necessary documents to support the remittance of the trust liabilities so that the possible misuse of funds could be avoided, the member-beneficiaries could not be deprived of its benefits with the GSIS, Pag-ibig and Philhealth and the national government could have the much-needed funds for its priority projects. 2. The erroneous account used in recording government equity for various infra projects under the Trust Fund and Special Trust Fund accounts resulted to a balance in Government Equity (Account Code - 501), in the amount of P16,278,058.86 which is not in line with proper accounting principles set for trust fund, particularly, Section 95 of the Manual on NGAS, Vol. I. Require the Municipal Accountant to trace back the original entry in recording the receipt of funds and the journal entries to record the disbursements so that a correct adjusting entry could be made and accurate financial statements could be prepared and submitted.
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