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Request for Proposal SELECTION OF A CONTRACTOR TO DESIGN, ENGINEER, PROCURE, SUPPLY, ERECT, TEST, INSTALL AND COMMISSIONING OF 14 MWac SOLAR PV POWER PLANT WITH SINGLE AXIS TRACKER AND UNDERTAKE COMPREHENSIVE O&M FOR FIVE YEARS AT HUTTI GOLD MINES VOLUME I Request for Proposal Aug 2018 Request for Proposal HUTTI GOLD MINES COMPANY LIMITED (A Government of Karnataka Enterprises) IIIrd floor, KHB Complex, National Games Village, Koramangala, Bengaluru – 47 Tel: 080 – 25710501, 25705723, 24, 25 Fax: 080 – 25718365. SELECTION OF A CONTRACTOR TO DESIGN, ENGINEER, PROCURE, SUPPLY, ERECT, TEST, INSTALL AND COMMISSION A 14 MWac SOLAR PV POWER PLANT WITH SINGLE AXIS TRACKER AND UNDERTAKE COMPREHENSIVE O&M FOR FIVE YEARS AT HUTTI GOLD MINES Volume I- Request for Proposal Request for Proposal Contents Volume I Request for Proposal (RFP) Volume II Draft Contract Hutti Gold Mines Limited SELECTION OF A CONTRACTOR TO DESIGN, ENGINEER, PROCURE, SUPPLY, ERECT, TEST, INSTALL AND COMMISSIONING OF 14 MWac SOLAR PV POWER PLANT WITH SINGLE AXIS TRACKER AND UNDERTAKE COMPREHENSIVE O&M FOR FIVE YEARS AT HUTTI GOLD MINES Volume I- Request for Proposal TABLE OF CONTENTS S. No. Contents Page No Glossary.....................................................................................................................................................................3 Disclaimer...........................................................................................................................................................4 1. INTRODUCTION .............................................................................................................................................. 5 1.1. BACKGROUND ................................................................................................................................................ 5 1.2. BRIEF DESCRIPTION OF BIDDING PROCESS ........................................................................................................... 6 1.3. SCHEDULE OF BIDDING PROCESS........................................................................................................................ 9 2. TERMS OF BIDDING ...................................................................................................................................... 10 2.1. GENERAL TERMS OF BIDDING ........................................................................................................................... 10 2.2. SHAREHOLDING COMMITMENTS ....................................................................................................................... 14 2.3. SITE VISIT AND VERIFICATION OF INFORMATION ................................................................................................... 14 2.4. COST OF BIDDING ......................................................................................................................................... 14 2.5. VERIFICATION OF INFORMATION ...................................................................................................................... 14 2.6. RIGHT TO ACCEPT AND TO REJECT ANY OR ALL BIDS ............................................................................................. 15 2.7. CONTENTS OF THE RFP .................................................................................................................................. 16 2.8. CLARIFICATIONS ............................................................................................................................................ 17 2.9. AMENDMENT OF RFP ..................................................................................................................................... 17 2.10. FORMAT AND SIGNING OF BID ........................................................................................................................ 17 2.11. SUBMISSION OF BID ....................................................................................................................................... 18 2.12. BID DUE DATE ............................................................................................................................................... 19 2.13. LATE BIDS ..................................................................................................................................................... 19 2.14. FINANCIAL BID .............................................................................................................................................. 19 2.15. WITHDRAWAL OF BIDS .................................................................................................................................. 20 2.16. REJECTION OF BIDS ........................................................................................................................................ 20 2.17. VALIDITY OF BIDS .......................................................................................................................................... 20 2.18. CONFIDENTIALITY .......................................................................................................................................... 20 2.19. CORRESPONDENCE WITH THE BIDDER ................................................................................................................ 21 2.20. EMD ........................................................................................................................................................... 21 3. EVALUATION OF BIDS .................................................................................................................................. 22 3.1. OPENING AND EVALUATION OF BIDS ................................................................................................................ 22 3.2. TESTS OF RESPONSIVENESS .............................................................................................................................. 22 3.3. EVALUATION OF ELIGIBILITY CRITERIA ................................................................................................................ 23 3.4. SELECTION OF BIDDER .................................................................................................................................... 25 3.5. CONTACTS DURING BID EVALUATION ................................................................................................................ 26 3.6. PERFORMANCE SECURITY ................................................................................................................................ 26 4 FRAUD AND CORRUPT PRACTICES .............................................................................................................. 27 5 PRE-BID CONFERENCE .................................................................................................................................. 29 6 MISCELLANEOUS ........................................................................................................................................... 30 Appendices APPENDIX – I LETTER OF BID & ANNEX I TO VIII APPENDIX – II POWER OF ATTORNEY FOR SIGNING THE BID APPENDIX - III BANK GUARANTEE FOR BID SECURITY APPENDIX –IV POWER OF ATTORNEY FOR LEAD MEMBER OF CONSORTIUM APPENDIX –V JOINT BIDDING AGREEMENT APPENDIX- VI FORMAT FOR FINANCIAL BID Hutti Gold Mines Company Limited Page 2 SELECTION OF A CONTRACTOR TO DESIGN, ENGINEER, PROCURE, SUPPLY, ERECT, TEST, INSTALL AND COMMISSIONING OF 14 MWac SOLAR PV POWER PLANT WITH SINGLE AXIS TRACKER AND UNDERTAKE COMPREHENSIVE O&M FOR FIVE YEARS AT HUTTI GOLD MINES Volume I- Request for Proposal GLOSSARY Bid Due Date As defined in Clause 1.2.2 Bid Validity Period As defined in Clause 2.17 Bid(s) As defined in the Disclaimer Bidders As defined in Clause 1.2.1 Bidding Process As defined in Clause 1.2.1 Conflict of Interest As defined in Clause 2.1.13 Contractor As defined in Clause 1.1 Eligibility Criteria As defined in Clause 1.2.4(B) EMD As defined in Clause 1.2.4 Employer As defined in Clause 1.1 EPC Engineering, Procurement and Construction E-Procurement As defined in Clause 1.2.1 Financial Capacity As defined in Clause 3.3.2 Fixed Price As defined in Clause 1.2.5 Government Government of Karnataka Group Business Entity As defined in Clause 3.3.2 Jt. Bidding Agreement As defined in Clause 2.1.16(i) LOA As defined in Clause 3.4.5 Performance Security As defined in Article 1 of Contract Re. or Rs. or INR Indian Rupee Request for Proposal (RFP) As defined in Clause 1.1.5 Technical Criteria As defined in Clause 3.3.2 The words and expressions beginning with capital letters and defined in this document shall, unless the context otherwise requires, have the meaning ascribed thereto herein, shall, unless the context otherwise requires, have the meaning ascribed thereto therein. Hutti Gold Mines Company Limited Page 3 SELECTION OF A CONTRACTOR TO DESIGN, ENGINEER, PROCURE, SUPPLY, ERECT, TEST, INSTALL AND COMMISSIONING OF 14 MWac SOLAR PV POWER PLANT WITH SINGLE AXIS TRACKER AND UNDERTAKE COMPREHENSIVE O&M FOR FIVE YEARS AT HUTTI GOLD MINES Volume I- Request for Proposal DISCLAIMER The information contained in this Request for Proposal document (the “RFP”) or subsequently provided to Bidder(s), whether verbally or in documentary or any other form by or on behalf of the Employer or any of their employees or advisors, is provided to Bidder(s) on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. This RFP is not an agreement and is neither an offer nor
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