DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JANUARY 10, 2005, AT 6:40 ______

Present: Mayor Watson; Councillors Cooper, Dalzell, Gramigna and Kahakauwila. Also present were A. Hicik, Acting CAO, and M. Roper, Deputy Clerk.

AGENDA, ADDITIONS & APPROVAL

05-01-15 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the agenda be approved.” Carried

PUBLIC PARTICIPATION

Jo Mitchell, Witty Beach Road  I have had several phone calls from people saying that rather than having a bandstand they would like an open letter to Metchosin asking people how we should memorialize the 20 year anniversary  I would offer a half page of the Muse for this  there are two fund raisers for tsunami relief, a garage sale at the Metchosin Community Hall February 19 and 20, and a show and silent auction by the Blue Moon Theatre, March 5 at the Metchosin Community Hall  not sure at this time which organization the funds will go to

Steen Skou, Fire Chief  I am here to let you know about last year’s statistics for the Fire Department  last year we responded to 250 incidents, which was an increase from the previous year  with the snow over the weekend we did have a duty crew on 24 hours a day Friday through to Sunday to make sure that the response was adequate  we had a lot of phone calls about roads in the area  we let them know that the roads crew was working hard  the Fire Department cannot help the public with clearing roads  the Department is taking on five new recruits  four members moved away recently, and we have found that usually one recruit will not continue

Ron Gulmans, Duke Road  life has been difficult in the Albert Head area the past three or four days  the road was cleared for an ambulance by a private citizen  ask Councillor Cooper to impress with the road crews that where there is public transportation involved, those roads should be sanded, not just in spots  went past Farhill and could not tell if a truck had gone down there  if something had happened there would have been great difficulty getting an emergency crew down there

ADOPTION OF MINUTES

05-01-16 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes of the Planning & Environment Committee Meeting held December 13, 2004, be adopted.” Carried

05-01-17 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes of the Council Meeting held December 13, 2004, be adopted with the amendment of resolution 04-12-66 to refer to resolution number 04-12-65.” Carried

Councillor Dalzell made a motion to bring back resolution 04-12-75 regarding terms of reference review for advisory select committees for reconsideration. The Chair was unable to accept the resolution per section 26.e.iii of the Council Procedure Bylaw as staff had already taken action on the matter.

Council Meeting - 2 - January 10, 2005

05-01-18 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes of the Finance & Public Communications Committee Meeting held December 20, 2004, be adopted.” Carried

05-01-19 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes of the Special Council Meeting held December 20, 2004, be adopted.” Carried

BUSINESS ARISING FROM THE MINUTES

Recommendations from the Planning & Environment Committee

Lennox a) Report from J. Bradley, Planner, November 29, 2004, 3360-02-01 - Application of D.A. Lennox Developments Ltd. for Amenity Zoning for properties described as 5251/5301 Rocky Point Road and Matheson Lake Park Road

05-01-20 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council advise staff not to proceed any further with rezoning application 3360-02-02, of D.A. Lennox Developments Ltd. for amenity zoning for 5251/5301 Rocky Point Road and property on Matheson Lake Park Road.” Carried

Goodwill b) Report from J. Bradley, Manager of Planning and Environmental Services November 30, 2004, 3320-04-07 - Application of Goodwill Investments Ltd. for Subdivision pursuant to Council Policy SU-100.10

05-01-21 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council has no further comments and recommendations to the Approving Officer concerning the plan of subdivision proposed by Goodwill Investments Ltd, pertaining to Lot C, Sections 13 & 14, Metchosin District, Plan 23719, Except Parts in Plans42224 & VIP73147.” Carried

Laban d) Report from J. Bradley, Planner, November 30, 2004, 3360-04-02 - Application of L. Laban for Rezoning of property described as 4725 Eales Road

05-01-22 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council:  authorize staff to prepare the draft bylaws to amend ‘Metchosin Official Community Plan Bylaw, No. 258, 1995’, and ‘Metchosin Land Use Bylaw No. 259’ for property described as Part of Section 18, Metchosin District (4275 Eales Road), the submission to Council at a subsequent meeting for consideration of first reading of the bylaws;  that rezoning application 3360-04-02 be referred to the Parks & Trails Advisory Select Committee and the Environmental Advisory Select Committee as identified by the Planning & Environment Committee for consideration and recommendations to the PZT Committee and to Council at a subsequent meeting; and  that the proponent be required to provide a survey plan confirming there are suitable building envelopes within the proposed RR2-zoned lots that are above the 200-year floodplain of the wetland and watercourses on-site; and  that a condition be made that a restrictive covenant be registered against the proposed ‘UP-zoned’ lot (Lot 3), that would serve to (a) preclude its further subdivision, (b) identify the future building site, septic disposal and driveway access areas (‘Residential Use Zones’), and (c) conserve ‘sensitive areas’ within the property.” Carried

e) Official Community Plan Review, 6440-05

05-01-23 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That light industry and secondary housing be the top priorities during the OCP review.” Carried

f) Rezoning Application 04-03 of R. Irwin Consulting for Metchosin Properties for Rezoning of Section 38, Goldstream District, on Sooke Road, 3360-04-03

05-01-24 Moved and Seconded by Councillors Kahakauwila and Dazlell: 1) That rezoning application 04-03 for property described as Section 38, Goldstream District, be referred to the Environmental Advisory Select and Parks and Trails Advisory Select Council Meeting - 3 - January 10, 2005

Committees, for consideration and recommendations to the Planning & Environment Committee, and to Council at a subsequent meeting; 2) That Council refer the preliminary reports and plans, as contained in the proponent’s binder entitled ‘Metchosin Properties Inc. Business Park Proposal,’ to staff for review and comment in January.” Carried

Recommendations from the Finance & Public Communications Committee

Tax a) Report from Councillor Gramigna, December 14, 2004, 1980 Exemptions - Tax Exemption

05-01-25 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council approve a mail out explaining the objectives as identified in Councillor Gramigna’s memo dated December 14, 2004 and included in the mail-out we ask for volunteers for the committee.”

The Acting CAO reminded Council that this was advertised in the Metchosin Mail. Is Council willing to wait for the results?

05-01-26 Moved and Seconded by Councillor Kahakauwila and Mayor Watson: “That resolution 05-01-25 be postponed to the first Council meeting in February.” Carried Councillor Cooper Opposed

Development b) Report from A Hicik, Treasurer, December 16, 2004, 3150 Fees - Preliminary Report on Development Fees

05-01-27 Moved and Seconded by Councillors Gramigna and Cooper: “That Council receive the Preliminary Report on Development Fees for information.”

Councillor Gramigna stated that the intent of this is not to put it on the shelf. We are going to be coming back with something on this, hopefully within sixty days.

Motion was Put Carried

Cheques c) Listing of Cheques Issued During November 2004, 1810

05-01-28 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the listing of cheques issued during November 2004 be received.” Carried

d) Recommendations from Heritage Advisory Select Committee: Sign - Bilston Farm Sign, 5450-01

05-01-29 Moved and Seconded by Councillors Gramigna and Cooper: “That $200 from the Heritage Advisory Select Committee’s 2004 budget be allocated for the fabrication and installation of an historic site sign re: Bilston Farm.” Carried

Hunting e) Sir James Douglas’ Hunting Lodge, 5450-01 Lodge & Memo from M. Roper, Deputy Clerk, December 9, 2004

05-01-30 Moved and Seconded by Councillors Gramigna and Cooper: “That the District have fabricated and installed an historic site sign re: Sir James Douglas Hunting Lodge, as per previously agreed wording, to be located within Section 2.” Carried

Recommendation from the Public Relations & Parks Committee

a) Trails Coordinator Report, 0118-55D

05-01-31 Moved and Seconded by Councillors Dalzell and Cooper: “That the 2004 Trails Coordinator report be received and the recommendations placed on the Council agenda.” Carried Council Meeting - 4 - January 10, 2005

Trails Coordinator - Recommendation 1  it was stated that the Trails Coordinator could include the cost of refreshments in the trails budget Recommendation 2  the Trail Stewards are covered by our insurance, trail users are not, therefore people should be discouraged from maintaining trails themselves, particularly if it involves machinery  trail users may not be aware of the sensitive plants throughout the trail system Recommendation 3 Councillor Gramigna made a motion that the Trails Coordinator be made a non-voting member of the Parks and Trails Advisory Committee. However, Council, by resolution 04-12-66, had already tabled this issue to March 1, 2005. The motion was withdrawn. Recommendation 4  the terms of reference for the Trails Management Subcommittee can be reviewed after consideration of recommendation 3. Recommendation 5  letters of appreciation will be sent if they haven’t been sent already.

REPORTS

a) Mayor's Report

Mayor Watson reported that Metchosin Search & Rescue was called out Sunday to search for a resident who had been missing since Thursday. She wished to extend her thanks to SAR. It is a difficult task. Mayor Watson also extended her appreciation to the Fire Department who were first called by a relative, and also thanks to the R.C.M.P.

With regard to snow removal, in past years it has been dealt with differently. This year our contractor was instructed to use a rubber blade. On the weekend I instructed him to use a steel blade in the upland area where it is steep. Our highways contractor met his obligations. People living on secondary roads will not get a response as quickly as those on a main road.

b) Building Department, Five Year Comparison 2000-2004, File 3790-02

Considered

c) Building Inspection Department Permit Revenue - Year to Date, 3790-02

Considered

d) Public Communication Report Statistics, December-04

Considered

e) Public Communication Report Five Year Comparison 2000 - 2004

Considered

f) Municipal Environment Educator Annual Report, December 2004, 0650-20-35

Considered

g) Minutes of the Highways Administration Committee meeting held November 23, 2004, 0118-45C

Councillor Kahakauwila would prefer more detail in the section of the minutes pertaining to public communication reports.

h) Public Report from the Special In Camera Council meeting held December 6, 2004, 0120-15

Considered Council Meeting - 5 - January 10, 2005

i) Minutes of the Inaugural Meeting of the Capital Regional District Board held December 8, 2004, 0370-20-10

Considered

i) Minutes of the Capital Regional District Board, December 15, 2004, 0370-20-10

Considered

j) Minutes of the Greater Victoria Public Library Board meeting held November 23, 2004, 0360-20-35

Considered

k) Minutes of a Special Meeting of the Capital Regional District Arts Committee meeting held December 7, 2004, 0370-20-08

Considered

l) Monthly Mayors’ Report for November, December 13, 2004, 0655-20-20 - from Inspector J.R. Faulkner

Considered

m) Monthly Bylaw Enforcement/Animal Control Reports, December 8, 2004, 0650-20-04 - from C. Henderson, CRD

Considered

CORRESPONDENCE

a) Correspondence from E. Fraser, Association of Vancouver Island and Coastal Communities, January 4, 2005, 1380-20-04 re Tsunami Disaster Relief

Considered

b) Letter from J. Duncan, Native Brotherhood of B.C. & G. Mirau, UFAWU-CAW Dec. 21, 2004 - re Resolution regarding Fishers in British Columbia

Considered

c) Letter from K. Fort, Canadian Wildlife Service Pacific Wildlife Research Centre - re Addition of Species to the List of Wildlife Species at Risk 1360-01

05-01-32 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That a letter be written to K. Fort, Canadian Wildlife Service Pacific Wildlife Research Centre advising that Council supports the addition of species to the Species At Risk Act (SARA).” Carried

d) Letter from R. Ollikainen, Flower Day Committee, December 18, 2004, 1380-01 - re Request for Permission to hold a Tag Day Saturday, June 4, 2005

05-01-33 Moved and Seconded by Councillors Dalzell and Kahakauwila: “That Council grant permission to the Victoria Chapter of the Amyotrophic Lateral Sclerosis (ALS) Society to hold a tag day Saturday June 4, 2005, in the District of Metchosin.” Carried Council Meeting - 6 - January 10, 2005

e) Copy of Letter from J. Abram, Regional District of Comox-Strathcona, Dec. 10, 2004 to The Honourable Paul Martin re Salmon Enhancement Program, 1380-01

05-01-34 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That we send a letter requesting the Prime Minister of Canada to direct the Minister of Fisheries and Oceans Canada to maintain the current 25 million dollar funding level with a commitment to increasing future funding and to stop any funding or production cuts to the Salmon Enhancement Program.” Carried

05-01-35 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council send a letter to the Prime Minister of Canada requesting that no substantive changes to the Salmon Enhancement Program funding or production without a thorough and rigorous consultation process with local government, interest groups and all fisheries stakeholders.” Carried

f) E-mail from A. Wilson, December 14, 2004, 3020-20-35 - re Sections 25, 28 and 95, Metchosin District of Metchosin

Considered

g) Copy of Letter from T. Armstrong, Cariboo Regional District, Dec.20, 2004, 0135-09 - re Softwood Lumber

Considered

h) Copy of Letter from Mayor Rothenburger, City of Kamloops, Nov. 12, 2004, to Prime Minister Martin re Heroes of Confederation Project

Considered

i) Emails from B. Graham, Herlihy Place, December 13& 15, 3004, 3020-20-35 - re Lands and Water BC Controversy and re Recreational Facilities in Metchosin

Considered

BYLAWS

Bylaw 484 a) Memo from M. Roper, Deputy Clerk, January 6, 2005, 3960-484 & Juan de Fuca Recreation Centre Fee Amendment Bylaw 2005, No. 484

05-01-36 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the Juan de Fuca Recreation Centre Fee Amendment Bylaw 2005, No. 484 be read a first time.” Carried

05-01-37 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the Juan de Fuca Recreation Centre Fee Amendment Bylaw 2005, No. 484 be read a second time.” Carried

05-01-38 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the Juan de Fuca Recreation Centre Fee Amendment Bylaw 2005, No. 484 be read a third time.” Carried

NEW BUSINESS

a) Memo from M. Roper, Deputy Clerk, November 30, 2004, 0115-01 - Regular Council Meeting Dates in 2005

05-01-39 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council authorize staff to schedule Council meetings in accordance with the list attached to the memo from M. Roper, Deputy Clerk, dated November 30, 2004.” Carried

Council Meeting - 7 - January 10, 2005

OTHER BUSINESS

a) Report from M. Roper Deputy Clerk, December 17, 2004, 1380-20-60 - UBCM Resolution re Protecting Watersheds Used for Potable Water

Considered. Discussion of the CRD Water District activities took place. Adjourn 05-01-40 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the meeting adjourn. 7:50 p.m.” Carried

Certified Correct

______MAYOR CLERK DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JANUARY 24, 2005 at 8:19 p.m. ______

Present: Mayor Watson in the Chair: Councillors Cooper, Dalzell, Gramigna and Kahakauwila. Also present were A. Hicik, Acting CAO, J. Bradley, Planner and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-01-64 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the agenda be approved as presented.” Carried

PUBLIC PARTICIPATION

Bouveur Bonnie Bouveur, Neild Road Tom Cole read and submitted a letter in support of the gazebo on the municipal grounds.

Cole Tom Cole, Hibbert Lane Read and submitted a letter in support of a band shell (gazebo) on the municipal grounds.

Tremblay Larry Tremblay, Dallimore Road Read and submitted a letter with concerns about the ‘self-appointed opposition party’ in Metchosin. It is destructive to the morale of our community and the way we are viewed by other communities.

Donaldson Brent Donaldson, Chalister Court  agree with and support the bandshell  the zoning on Eales Road has no increase to density  the input from MEASC (Environmental Advisory Select Committee) is very helpful  the information gathered from the flow monitoring contract is valuable

Cathcart Caroline Cathcart, Neild Road Read and submitted a letter in support of the gazebo on municipal grounds and offered to donate time for this project.

Wasilenko Tony Wasilenko, Neild Road  also supports the gazebo  would donate 2 days time to the project

Houle Irm Houle, Wild Cherry Drive  support the gazebo on the municipal grounds

ADOPTION OF MINUTES

F&PC a) Finance & Public Communications Committee Meeting held January 10, 2005

05-01-65 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Finance & Public Communications Committee meeting held January 10, 2005 be adopted.” Carried

Council b) Council Meeting held January 10, 2005

05-01-66 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Council meeting held January 10, 2005 be adopted.” Carried

Council Meeting - 2 - January 24, 2005

BUSINESS ARISING FROM THE MINUTES

Band a) Resolution 04-12-68 Shell & Report from A Hicik, Acting CAO/Treasurer, Jan. 20/05, 0730-20-03 Band Shell on Municipal Grounds

05-01-67 Moved and Seconded by Councillors Cooper and Dalzell: “That Council approve the construction of a gazebo on the municipal grounds, and set a budget of $15,000 for the project.”

Councillor Gramigna said that he supports the gazebo, but thinks the public should be invited to be involved with donations and ideas. Councillor Kahakauwila agrees and would like to take the Metchosin Muse up on their offer for a free ad.

Motion was Put Carried Unanimously

05-01-68 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That staff be directed to negotiate with the Metchosin Muse to advertise for volunteers and donations of all kinds for the construction of a gazebo.” Carried

REPORTS

Mayor a) Mayor's Report

The District of Metchosin will receive $468,966.00 in the form of a grant to replace the Bilston Creek Bridge. The new bridge will last up to 100 years. The Deputy Clerk, Margaret Roper, has submitted her resignation and taken a position with the District of Saanich. Council and staff would like to thank her for her many years of dedication and hard work.

Laban b) Report from Jay Bradley, Planner, 05 Jan 18, 3360-04-02 - Application of L. Laban to Rezone 4725 Eales Road, Part of Section 18, Metchosin District, (PID 001-675-082) from RU / UP to UP / RR2

Mr. Laban said that he has attempted to keep his neighbors apprised and submitted letters in support from: Mr. & Mrs. D. Johnston, 4740 Eales Road Istvan Kiss, 4730 Eales Road John Papuc, 4721 Eales Road.

05-01-69 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council authorize staff to prepare the draft bylaws to amend ‘Metchosin Official Community Plan Bylaw, No. 258, 1995’ and ‘Metchosin Land Use Bylaw No. 259’ for the Rezoning Application 3360-04-02, of L. Laban to Rezone 4725 Eales Road, Part of Section 18, Metchosin District, to be brought to a Council meeting in February.” Carried

OCP c) Report from Jay Bradley, Planner, 05 Jan 18, 6420-15-01 - Official Community Plans for East Sooke, Otter Point, and Malahat

05-01-70 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council receive for information Mr. K. Cossey’s correspondence dated 2004-December-16, the draft Official Community Plan for East Sooke entitled ‘Official Community Plan for East Sooke Bylaw No. 1, 2004,’ and the document entitled ‘Juan de Fuca Electoral Area East Sooke Background Information for the Official Community Plan Update’.” Carried

05-01-71 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council refer the draft Official Community Plan (OCP) Bylaw Documentation for East Sooke to staff for review and to provide any comments to Council at its meeting scheduled for 2005-February-21.” Carried Council Meeting - 3 - January 24, 2005

05-01-72 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council authorize staff to write Mr. Cossey, advising that with respect to the draft ‘Official Community Plan for East Sooke Bylaw No. 1, 2004’, Metchosin can’t support this at this time, and requires until the end of February 2005 to comment.” Carried

Rain Water d) Report from Jay Bradley, Planner, 05 Jan 18, 2240-05-06 - Draft Citizen’s Guide for Rain Water Management

05-01-73 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the report on the Draft Citizen’s Guide for Rain Water Management be received.” Carried

Animal e) Report from C. Henderson, CRD, 12 Jan 05,0655-20-10 - Monthly Bylaw Enforcement/Animal Control Reports

Considered

In-Camera f) Public Report from In Camera Council Meeting held December 13, 2004, 0120-15

Considered

Policy g) Report from M. Roper, Deputy Clerk, Jan. 7, 2005, 0114-38-01 - Draft Agenda Correspondence Policy

05-01-74 Moved and Seconded by Councillors Gramigna and Dalzell: “That the draft agenda correspondence policy be resubmitted at the next Council meeting, including the comments made tonight.”

2.a) add ‘and copy to each member of Council’ 2.b)ii) add ‘include in the agenda package’ 2.b)iii) should be deleted

Motion was Put Carried

CORRESPONDENCE

Overpass a) Letter from M. Brennan, CAO, Town of View Royal, Jan. 12/05, 0135-09 - Recent Government Surplus - Overpass at McKenzie Interchange

05-01-75 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That staff be directed to send a letter to the Minister of Transportation encouraging them to fund the overpass at the McKenzie Interchange, and that it be copied to the Town of View Royal and CRD municipalities.” Carried

Septic b) Letter from C. Pickup, Chair, CRD Onsite Management Advisory Committee, Jan. 5/05 - Request to supply a mail out re Onsite Septic Systems with Tax Notices

05-01-76 Moved and Seconded by Councillors Cooper and Kahakauwila: “That the District of Metchosin approve the request from C. Pickup, Chair, CRD Onsite Management Advisory Committee to supply a mail out regarding onsite septic systems with tax notices.” Carried

BYLAWS

Bylaw 484 a) Juan de Fuca Recreation Centre Fee Amendment Bylaw, 2005, No. 484

05-01-77 Moved and Seconded by Councillors Gramigna and Dalzell: “That the Juan de Fuca Recreation Centre Fee Amendment Bylaw, 2005 No. 484 be finally passed and adopted.” Carried

Council Meeting - 4 - January 24, 2005

NEW BUSINESS

a) Recommendation from tonight’s Planning & Environment Committee: OCP i) Report from Jay Bradley, Planner, Jan. 20, 2005, 6440-05 - Selection of OCP Planning Consultant

05-01-78 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That staff be authorized to negotiate a final contract with Urban Aspects Planning and Consulting Ltd, providing associated costs and a detailed timeline and target dates for the delivery and performance of Stages 1 and 2 (and tentatively for completion of Stages 3 through 5) of the OCP review.” Carried Opposed: Councillor Dalzell

Planning b) Report from A. Hicik, Acting CAO/Treasurer, Jan. 18/05, 6440-01 - Request for Support for Annual Planning Institute of B.C. Conference

05-01-79 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council authorizes $250 for the 2005 Planning Institute of British Columbia Annual Conference, to be held in Victoria in April, and that any planning staff be allowed to attend, but the Planner is the District’s representative.” Carried

OTHER BUSINESS

Groups a) Memo from M. Roper, Deputy Clerk, Jan. 12/05, 0114-38-01 - Group Disclosures

Considered

LWB b) Report from A. Hicik, Acting CAO/Treasurer, Jan 20/05, 3020-20-35 - Status Report on Land & Water B.C. Issues

05-01-80 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council receives the Status Report on Land & Water BC Issues for information.” Carried

Flow c) Report from A. Hicik, Acting CAO/Treasurer, Jan 20/05, 2250-20-07 Monitoring - Renewal and Reassignment of a Contract for Flow Monitoring

05-01-81 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the contract for flow monitoring of Bilston Creek be renewed for 2005, and that responsibility for the contract be turned over to Eakins Hydrological Consulting.” Carried

05-01-82 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That staff be directed to send a letter to the City of Langford, thanking them for their continued financial support in the monitoring of Bilston Creek.” Carried

ADJOURN

05-01-83 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the meeting be adjourned at 9:40 p.m.” Carried

CERTIFIED CORRECT

______MAYOR A/CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, FEBRUARY 7, 2005 at 6:55 p.m. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell and Gramigna. Also present were A. Hicik, Acting CAO and C. Clark, Recording Secretary.

Regrets: Councillor Kahakauwila

AGENDA, ADDITIONS & APPROVAL

05-02-15 Moved and Seconded by Councillors Cooper and Gramigna: “That the agenda be approved with the following amendments: delete 5.a) 7. add 6.k) Report from J. Bradley, Planner, February 7, 2005 Re: Metchosin 2005 OCP Review.” Carried

PUBLIC PARTICIPATION

Mitchell Frank Mitchell, 530 Witty Beach Road OCP Review  obviously there will be staff members involved  is 6 members of the community enough? We need a full variety.

ADOPTION OF MINUTES

P&E a) Planning & Environment Committee meeting held January 24, 2005

05-02-16 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes be adopted with the following amendments: resolution 05-01-60, under the comments, replace ‘sources’ with ‘services’; and resolution 05-01-62, Councillor Cooper was also opposed.” Carried

Council b) Council meeting held January 24, 2005

05-02-17 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Council meeting held January 24, 2005 be adopted.” Carried

BUSINESS ARISING FROM THE MINUTES

a) Recommendations from the Planning & Environment Committee Meeting January 24 Business 1. Application of R. Irwin Consulting Ltd. on behalf of Metchosin Properties Ltd. Park for OCP Amendment & Rezoning of Part of Section 38, Goldstream District to Permit a Business Park, 3360-04-03

05-02-18 Moved and Seconded by Councillors Gramigna and Dalzell: “That Council hold an informal venue to receive public input relevant to the application of R. Irwin Consulting Ltd., on behalf of Metchosin Properties Ltd., for OCP Amendment & Rezoning of Part of Section 38, Goldstream District, to Permit a Business Park, through the Planning & Environment Committee meeting to be held on March 21, 2005, and that staff issue notifications to adjacent property owners within 60-meters of the subject parcel, as well as an advertisement in the Goldstream Gazette, notifying of a Public Information Meeting to be held on March 21, 2005, in conjunction with the Planning & Environment Committee meeting at 6:30.” Carried

Council Minutes - 2 - February 7, 2005

OCP 2. Report from Jay Bradley, Planner, Jan 18, 2005, 6440-01 re Development Trends, Process to Consider Development Variances and OCP Amendments in the District of Metchosin

05-02-19 Moved and Seconded by Councillors Gramigna and Cooper: “That Council ask staff to draft a policy in regard to holding informal public information meetings prior to consideration of first reading for OCP amendments and rezoning applications.” Carried

05-02-20 Moved and Seconded by Councillors Gramigna and Dalzell: “That a ‘Fees and Costs’ and ‘Development Cost Charge’ review be undertaken prior to the adoption of the new financial plan in 2005.” Carried

RZ-04-01 3. Report from Jay Bradley, Planner, 2005 Jan. 18, 3360-04-01 Application of B. Ledwidge & N. Solera, 5076 William Head Road to Rezone Lot 3, Section 33 & 34, Metchosin District, Plan 28437, from RU/AG to RU

05-02-21 Moved and Seconded by Councillors Gramigna and Cooper: “That Council direct staff to draft amendments to the Land Use Bylaw and the Official Community Plan, for the rezoning application 04-01, of B. Ledwidge & N. Solera, for Lot 3, Sections 33 & 34, Metchosin District, Plan 28437, on William Head Road, to be presented to Council in February.” Carried

DP-05-01 4. Report from Jay Bradley, Planner 2005 Jan. 19, 3060-05-01 Application of D. Ruckle for a Development Permit for 3613 Farhill Road Lot 9, Block 7, Section 53, Esquimalt District, Plan 1496 in Order to Build a Covered Parking Structure and Outbuilding-Workshop

05-02-22 Moved and Seconded by Councillors Gramigna and Dalzell: “That with respect to the buildings and structures proposed, consisting of a covered parking structure and an outbuilding-workshop; that Development Permit 05-01 be issued, pertaining to Lot 9, Block 7, Section 53, Esquimalt District, Plan 1496, in substantial accordance with the following conditions: 1. That all conditions for construction of the buildings and mitigation of drainage, as confirmed by S.W. Moore’s (C.N. Ryzuk & Associates Ltd) letter dated January 05, 2005 (Schedule A), be adhered to. Specifically, that the applicant is required to install infiltration facilities or other source controls to intercept surface drainage from any impervious surfaces, to the satisfaction of the District’s Building Inspector. 2. That the parking structure ‘footprint’ not exceed 57.2 m2 (616 ft2) in area with a crushed aggregate surface or other source control to improve drainage infiltration. 3. That the outbuilding-workshop ‘footprint’ not exceed 186 m2 (approximately 2000 ft2) in area, with a 10% allowance for roof overhang. 4. That prior to the issuance of a Building Permit for either structure, the owner provide confirmation through a Surveyor’s Certificate that: a) The structures are set back from the top-of-bank of the foreshore slope at least 60-meters (approximately 197 feet); b) The structures are sited in compliance with the prescribed setbacks of the ‘Rural Residential 1’ (RR1) zone; and c) Accounting for the existing and proposed structures, the maximum permitted lot coverage (20%) under the RR1 zone will not be exceeded.” Carried

OCP 5. Report from Jay Bradley, Planner, Jan 18, 2005, 6440-05 re Prioritization of the Official Community Plan Modules

05-02-23 Moved and Seconded by Councillors Gramigna and Dalzell: “That the modules identified by Council be grouped around common themes, or ‘Focus Areas’ as identified in Diagram 1 of above referenced report, such that more than one module may be attended to at one time.” Carried

Council Minutes - 3 - February 7, 2005

05-02-24 Moved and Seconded by Councillors Gramigna and Cooper: “That the first priority to be undertaken for the OCP Review is the ‘Visioning Exercise,’ which will be undertaken through a comprehensive public consultation strategy as structured by the Planning Consultant and agreed to by Council. The goals of the ‘Visioning Exercise’ will be to identify the overall directives of the community, and any other ‘Focus Areas’ that the community wishes to attend to.” Carried

05-02-25 Moved and Seconded by Councillors Gramigna and Dalzell: “That following the Visioning Exercise and the initial consultation stages, staff be authorized to work directly on the preparation of a draft ‘Regional Context Statement’ to be submitted to Council for review and endorsement.” Carried

05-02-26 Moved and Seconded by Councillors Gramigna and Dalzell: “That ‘Secondary Housing’ be treated under Focus Area #1 (with Affordable Housing and Senior’s Housing) and ‘Light Industry’ be treated under Focus Area #2 (with Agri-business and Agricultural Land Reserve issues and Town Center Development) and that both Focus Areas 1 and 2 be attended to concurrently.” Carried

05-02-27 Moved and Seconded by Councillors Gramigna and Cooper: “That ‘Land Use/Regulation’ be treated as Focus Area #3 and ‘Physical Environment’ be treated as Focus Area #4 as the next order of priority to address the following modules concurrently:  Amenity Zoning  Development Permit Areas  Development Approval Information  Flood Protection  Protection of Farm Land (ALR)  Sensitive Ecosystems & Hazard Areas  Land Alteration Issues  Sand & Gravel Deposits.” Carried

05-02-28 Moved and Seconded by Councillors Gramigna and Dalzell: “That ‘Recreation’ be treated as Focus Area #5 and ‘Transportation’ be treated as Focus Area #6, and that concurrently, the following topics be addressed under these Focus Areas as the next order or priority:  Youth Facilities  Trails and Bike Paths  Parks and Green Space  Road Standards in New Subdivisions  Road Network Planning  Maintenance Issues.” Carried

Housing 6. Letter from D. Amos, Chair, Board of Directors, CRD, Dec. 13, 2004 Trust Fund re Draft Establishing Bylaw, Regional Housing Trust Fund

05-02-29 Moved and Seconded by Councillors Gramigna and Cooper: “That Metchosin endorses the Regional Affordable Housing Trust Fund and ask staff to review the draft bylaw for the February 21st Council meeting.”

Councillor Dalzell said that it states that the project must be affordable because of the location to public transit, shopping, schools, recreation and community facilities. Projects must be located within the Regional Urban Containment and Servicing Policy Area outlined in the CRD Regional Growth Strategy. Councillor Gramigna said that this is a very important step that Metchosin is taking and not just recognizing the problem but taking financial responsibility to help address this very very important issue.

Motion was Put Carried Opposed: Councillor Dalzell

Council Minutes - 4 - February 7, 2005

REPORTS

Mayor a) Mayor's Report

Should have reported earlier that Councillor Kahakauwila is absent due to illness. Would like to draw everyone’s attention to the painting given to the District of Metchosin to commemorate the 20th anniversary. It was painted by a local artist – Dunc Malcolm. The Bilston Farm property has been sold. The purchaser has not been disclosed yet. The CRD is happy they were able to protect the environment, establish a service road and add $120,000 to the parkland acquisition fund. The purchaser plans to make the property a working farm.

WSP&RS b) Report from A. Hicik, Treasurer, February 2, 2005, 0360-20-90 - West Shore Parks & Recreation Society’s 2005 Budget

05-02-30 Moved and Seconded by Councillors Gramigna and Cooper: “That Council authorize full participation in the ongoing operation of all current West Shore functions, including Bear Mountain Arena; and that Council approve the West Shore Parks & Recreation Society’s 2005 budget.”

Councillor Dalzell said that she will not be supporting the motion because there was a referendum run and it came back that the Metchosin residents did not want to participate in the Bear Mountain Arena and one would assume that also be the operation cost of it. Councillor Gramigna said that the reason he made this motion is because it does respect the referendum that was held here in Metchosin, not participating in the capital. It’s time to step up to the fact and recognize that Metchosin residents do participate in the Bear Mountain arena. This community in the last municipal election stated that it would equally pay as other members of the community in Albert Head did in the way of equalization. The West Shore Parks and Recreation Society does an excellent job contributing to the betterment of not only our community, but that of the West Shore. Mayor Watson said that the issue of the referendum was for the borrowing bylaw, which was to pay for the capital. She supports full participation in operations.

Motion was Put Carried Opposed: Councillor Dalzell

Broom & c) Report from S. Wong, Roads Coordinator, January 27, 2005, 5400-05 Gorse - Annual Broom & Gorse Removal to Reduce Fire Hazard

05-02-31 Moved and Seconded by Councillors Cooper and Dalzell: “That Council approve the Broom and Gorse Removal on March 6, 2005.” Carried Unanimously

05-02-32 Moved and Seconded by Councillors Gramigna and Dalzell: “That Council appropriate funds not to exceed $250 for the mailout to aid in the effort to remove broom and gorse in Metchosin.” Carried Unanimously

HAC d) Minutes of the Highways Administration Committee Meeting Jan. 25, 2005, 0118-45C

Considered

Building e) Building Inspection Department Permit Revenue - Year to Date 2005, 3790-02

Considered

Public f) Public Communication Report Statistics for January

Considered

CRD g) Minutes of the Capital Regional District Board Meeting January 12, 2005, 0370-20-10

Considered

CRD h) Minutes of the Capital Regional District Board Meeting January 26, 2005, 0370-20-10

Considered

Council Minutes - 5 - February 7, 2005

GVPL i) Minutes of the Greater Victoria Public Library Board Mtg. Dec. 14, 2004, 0360-20-35

Considered

GVPL j) Minutes of the Greater Victoria Public Library Board Meeting held January 11, 2005

Considered

OCP k) Report from J. Bradley, Planner, February 7, 2005, 6440-05 Re: Metchosin 2005 OCP Review

A motion was made by Councillor Dalzell that Council authorizes the establishment of a Task Force comprised of 15 members to assist Council, staff and the Planning consultants, by providing advice on matters of process and substance in identifying issues, concerns and information to be addressed in the OCP and that elected officials be increased to 3 and selected members of the public be increased to 10. There was no seconder.

05-02-33 Moved and Seconded by Councillors Gramigna and Cooper: “That Council authorizes the establishment of a Task Force comprised of 10 members to assist Council, staff and the Planning consultants, by providing advice on matters of process and substance in identifying issues, concerns and information to be addressed in the Official Community Plan.”

Councillor Dalzell said that the task force should be increased to 15.

Motion was Put Carried Opposed: Councillor Dalzell

05-02-34 Moved and Seconded by Councillors Gramigna and Cooper: “That Council authorizes staff to issue advertisements, including an advertisement in the Goldstream Gazette, for the purpose of requesting applications for 6 resident members of the OCP Task Force, and that upon receipt of the applications, Council will decide who sits on the Task Force.” Carried

CORRESPONDENCE

Green a) Letter from T. Flanders, Municipal Clerk, District of Central Saanich, 3020-20-35 Space - Request to Support the Preservation of Significant Green Space with the District of Metchosin

Considered

Crown b) Letter from Minister Coell, Ministry of Community, Aboriginal & Women’s Services, Grant Jan. 26/05 Free Crown Grant Application for Sections 25, 28 and 95, 3020-20-35

05-02-35 Moved and Seconded by Councillors Gramigna and Dalzell: “That staff be directed to send a letter to the municipalities that supported the District of Metchosin in their application for a free crown grant for Sections 25, 28 & 95.” Carried

Housing c) Electronic Correspondence from S. Weiss, Jan 25/05, 6410-10-05 - Regional Housing Affordability Trust Fund - Kudos

Considered

Film d) Letter from S. Dowey, City of North Vancouver, Jan. 19/05, 0135-09 - Possible Loss of the Film Industry to British Columbia

Considered

Housing e) Letter from S. Stovel, Quality of Life CHALLENGE Steering Working Group, Jan. 14/05 - Regional Housing Trust Fund 6410-10-05

Considered

Council Minutes - 6 - February 7, 2005

Green f) Letter from S. Bowden, District of North Saanich, Jan. 26/05, 302030-20-35 Space - Preservation of Significant Green Space within the District of Metchosin

Considered

Green g) Letter fro Mayor Evans, District of Sooke, Jan. 26/05, 3020-20-35 Space - Request to support the Preservation of Significant Green Space (Sections 25, 28 and 95)

Considered

OTHER BUSINESS

Policy 100.03 a) Draft Policy Agenda Correspondence C-100.03

05-02-36 Moved and Seconded by Councillors Cooper and Gramigna: “That Council adopt policy C-100.03 COUNCIL - Agenda Correspondence.” Carried

Recreation b) Memo to Council from A. Hicik, Acting CAO, Feb. 3/05 - Volunteers for Ad-hoc Recreation Committee

05-02-37 Moved and Seconded by Councillors Dalzell and Cooper: “That resolution 05-01-25: That Council approve a mail out explaining the objectives as identified in Councillor Gramigna’s memo dated December 14, 2004 and included in the mail-out we ask for volunteers for the committee. be rescinded. Carried

ADJOURN

05-02-38 Moved and Seconded by Councillors Cooper and Dalzell: “That the meeting be adjourned at 8:10 p.m.”

Carried

CERTIFIED CORRECT

______MAYOR A/CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, FEBRUARY 21, 2005 AT 7:21 P.M. ______

Present: Mayor Watson in the Chair: Councillors Cooper, Dalzell, Gramigna and Kahakauwila. Also present were A. Hicik, Acting CAO, J. Bradley, Planner and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-02-50 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved with the following change: delete 4.b).” Carried

PRESENTATIONS

RCMP Inspector Faulkner, Westshore R.C.M.P.

 the District gets the Mayor’s Report every month  there was an increase of 133 calls last year (872 – 1005)  the increase in theft was mainly from vehicles  there was a decrease in breaking and entering

PUBLIC PARTICIPATION

Martin Sandra Martin, 4566 William Head Road  my farm is now part of a conservation partnership with the Land Conservancy because of the Garry Oak meadow  hope lots of people will want to participate in this  it is a good way to support natural features to our community without added expense

Pratt Chris Pratt, William Head Road Sandra Martin read and submitted a letter on behalf of Mr. Pratt. It is his desire that a trail be made a condition of approval for the property located at 5076 William Head Road.

Mitchell Frank Mitchell, 530 Witty Beach Road  informal hearings about zonings are a bad idea  Metchosinites have been clear about allowing no increase to density

 immediate neighbours being informed of trails is a good idea, but it should be expanded to a wider area

 5076 William Head Road goes against the OCP

 congratulations to the Mayor and the CRD on the Regional Housing Trust Fund

Hall Bev Hall, 5135 Sandgate Road  hopes Council will consider the trail dedication at 5076 William Head Road  this is the only access to the Galloping Goose for miles  the Lennox unofficial access has been closed off

Van Amstel Joe Van Amstel, 5145 Sandgate Road Read and submitted a letter in support of a trail amenity dedication to be included in the proposed rezoning and subdivision of 5076 William Head Road.

Council Minutes - 2 - February 21, 2005

ADOPTION OF MINUTES

P&R a) Parks & Recreation Committee meeting held February 7, 2005

05-02-51 Moved and Seconded by Councillors Dalzell and Cooper: “That the minutes from the Parks & Recreation Committee meeting held February 7, 2005 be adopted with the following amendment: resolution 05-02-11, the word Councillor moved to in front of Cooper.” Carried

BUSINESS ARISING FROM THE MINUTES

P&R a) Recommendations from the Parks & Recreation Committee: TOR i) Role of the Member, Role of the Chair & Terms of Reference Size of the Committee

05-02-52 Moved and Seconded by Councillors Dalzell and Cooper: “That Council table the size of the Parks & Trails Advisory Select Committee until after March 15th.” Carried

Voting ii) Voting Status of Council Member

05-02-53 Moved and Seconded by Councillors Dalzell and Cooper: “That the voting status of a Council member is not a valid request as we are following our procedural bylaw.” Carried

Trail iii) Naming of Trail - Rocky Point Trail

05-02-54 Moved and Seconded by Councillors Dalzell and Kahakauwila: “That Council name the trail Rocky Point Trail.” Carried

Trails iv) Notification of Neighbours of Trails at time of Subdivision

05-02-55 Moved and Seconded by Councillors Dalzell and Cooper: “That notification of neighbours of trails at time of subdivision be referred to the Approving Officer and he report back to Council.” Carried

05-02-56 Moved and Seconded by Councillors Dalzell and Gramigna: “That Council authorize the Acting CAO to issue notification to the houses adjacent to Hackamore and Saddleback that the municipality is looking into developing trails and that Parks & Trails staff will be on-site.” Carried

REPORTS

a) Mayor's Report

none

OCP b) Report from J. Bradley, Planner, Feb. 16, 2005, 6440-05 - Terms of Reference for the OCP Task Force and Public Consultation

05-02-57 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council authorizes the Task Force ‘Terms of Reference’ that are attached as Schedule A to the report from J. Bradley, Planner, dated Feb. 16, 2005.” Carried

Council Minutes - 3 - February 21, 2005

05-02-58 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council authorizes a program for meaningful, early and on-going public consultation to be coordinated through the OCP Task Force, acknowledging the Work Plan and Stakeholders List attached as Schedule C and Schedule D, respectively, to the report from J. Bradley, Planner, dated Feb. 16, 2005.”

Mayor Watson asked that the contact lists be checked.

Motion was Put Carried

05-02-59 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council will seek input from the following interest groups through the OCP consultation program:  The Board of the Capital Regional District;  The Council or administration of adjacent municipalities and/or jurisdictions, including the Juan de Fuca Electoral Area (representing East Sooke), the District of Sooke, and the Cities of Colwood and Langford;  The Beecher Bay First Nation;  The Board of Sooke School District No. 62;  Provincial government agencies, including the Ministry of Water, Lands and Parks; Ministry of Highways and Land & Water British Columbia; and  Federal government agencies, including the Department of National Defense and Fisheries and Oceans Canada.” Carried

Rezoning c) Report from J. Bradley, Planner, Feb. 17, 2005, 3360-01 - Proposed Policy for Public Information Meetings Relevant to new Rezoning Applications

05-02-60 Moved and Seconded by Councillors Cooper and Kahakauwila: “That Council endorses Draft Policy PL-400.80, ‘Guidelines for Public Information Meetings (for Zoning Applications),’ attached hereto.” Carried

Election d) Report from A. Hicik, Treasurer, Feb. 16, 2005, 4200-01 - Election Planning

05-02-61 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council approve the use of voting machines for the upcoming municipal election.” Carried Opposed: Councillors Cooper and Dalzell

05-02-62 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That staff be directed to prepare a report on parameters, types and costs of voting machines and present the pros and cons to Council.” Carried

Parks e) Report from J. Bradley, Planner, Feb. 15, 2005, 6130-01 - Options for Parks & Open Space Acquisition

05-02-63 Moved and Seconded by Councillors Cooper and Dalzell: “That Council receives for information the report on Options for Parks and Open Space Acquisition.” Carried

RCMP f) Report from Inspector J. R. Faulkner, R.C.M.P. January 13, 2005, 0655-20-26 Monthly Mayors’ Report - December 2004

Considered

Bylaw g) Report from C. Henderson, Capital Regional District, Feb. 10, 2005, 0655-20-10 Enforcement - Monthly Bylaw Enforcement/Animal Control Reports

Considered

Council Minutes - 4 - February 21, 2005

In Camera h) Public Reports from In Camera Council Meetings held January 10, 2005 and February 7, 2005, 0120-15

Considered

CORRESPONDENCE

Green a) Letters re Preserving Green Space - Sections 25, 28 and 95, 3020-20-35 from: Space - B. Hall, Sandgate Road, February 5, 2005 - C. MacPhee, Municipal Clerk, District of Saanich, Feb. 10, 2005 - S. Masters, Acting Corporate Administrator, City of Victoria, Feb. 2, 2005

Considered

BYLAWS

Bylaws a) Report from J. Bradley, Planner, Feb. 14/05, 3360-04-02 487 & 488 re Rezoning of Part of Section 18, Metchosin District, Eales Road - Metchosin Official Community Plan Amendment Bylaw No. 487 - Metchosin Land Use Bylaw Amendment Bylaw No. 488

05-02-64 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Metchosin Official Community Plan Amendment Bylaw No. 487 be read a first time.” Carried

05-02-65 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Metchosin Official Community Plan Amendment Bylaw No. 487 be read a second time.” Carried

05-02-66 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Metchosoin Land Use Bylaw Amendment Bylaw No. 488 be read a first time.” Carried

05-02-67 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Metchosin Land Use Bylaw Amendment Bylaw No. 488 be read a second time.” Carried

05-02-68 Moved and Seconded by Councillors Kahakauwila and Cooper: “That staff be authorized to advertise and issue notices, and schedule a date relevant to a Public Hearing for Metchosin Official Community Plan Amendment Bylaw No. 487 and Metchosin Land Use Bylaw Amendment Bylaw No. 488.” Carried

Bylaws b) Report from J. Bradley, Planner, Feb. 14/05, 3360-04-01 485 & 486 re Rezoning of Lot 3, Sec. 33 & 34, Metchosin District, Plan 28437, William Head Road - Metchosin Official Community Plan Amendment Bylaw No. 485 - Metchosin Land Use Bylaw Amendment Bylaw No. 486

05-02-69 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Metchosin Official Community Plan Amendment Bylaw No. 485 be read a first time.” Carried

05-02-70 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Metchosin Official Community Plan Amendment Bylaw No. 485 be read a second time.” Carried

05-02-71 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Metchosin Land Use Bylaw Amendment Bylaw No. 486 be read a first time.” Carried

05-02-72 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Metchosin Land Use Bylaw Amendment Bylaw No. 486 be read a second time.” Carried

Council Minutes - 5 - February 21, 2005

05-02-73 Moved and Seconded by Councillors Kahakauwila and Cooper: “That staff be authorized to advertise and issue notices, and schedule a date relevant to a Public Hearing for Metchosin Official Community Plan Amendment Bylaw No. 485 and Metchosin Land Use Bylaw Amendment Bylaw No. 486.” Carried

NEW BUSINESS

OCP a) Report from J. Bradley, Planner, Feb. 16/05, 6420-15-01 - Draft Official Community Plan for East Sooke Bylaw No. 1, 2004

05-02-74 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That with respect to the draft ‘Official Community Plan for East Sooke Bylaw No. 1, 2004,’ that Council authorizes staff to: 1. Forward the comments and recommendations contained in the annotated version of the Bylaw, as excerpted and attached hereto as ‘Schedule A,’ to the Juan de Fuca Electoral Area Land Use Committee and the Capital Regional District Board, for their respective consideration of this Bylaw; and 2. Request that the District of Metchosin be apprised of any amendments to the draft Bylaw, and be provided with the opportunity to make further comments and recommendations with respect to any amendment, prior to the draft Bylaw being advanced to public hearing.” Carried

Energy b) Report from A. Hicik, Acting CAO, Feb. 17/05, 1390-30 - Capital Region Community Energy Plan - Representation

05-02-75 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council appoint J. Bradley, Planner to be involved on the Working Group for the Capital Region Community Energy Plan.” Carried

05-02-76 Moved and Seconded by Councillors Gramigna and Cooper: “That Council appoint Councillor Kahakauwila as the representative for the Steering Committee for the Capital Region Community Energy Plan.” Carried

Arts c) Letter from J. Bailie, West Shore Arts Council, Jan 18, 2005, 0360-20-83 Council - Request to make a Presentation to Council

05-02-77 Moved and Seconded by Councillors Gramigna and Cooper: “That J. Bailie be placed on the agenda for March 7th to make a presentation to the Finance & Public Communications Committee.” Carried

Housing d) Letter from W. Jordan, CRD Director, Feb. 10/05, 0370-20-67 - CRD Board Housing Trust Fund Bylaw Working Committee

05-02-78 Moved and Seconded by Councillors Gramigna and Dalzell: “That the letter from W. Jordan, CRD Director dated February 10, 2005 be received.” Carried

OTHER BUSINESS

Sound a) Report from M. Roper, Deputy Clerk, Feb. 16/05, 1010-20-16 System - Sound System for the Council Chamber

05-02-79 Moved and Seconded by Councillors Gramigna and Cooper: “That Lightrix Sound Source be requested to install a sound system in the District’s council chamber for $6,330.00 plus taxes and that the budget be amended to accommodate the additional cost.” Carried

Trust b) Report from A. Hicik, Acting CAO, Feb. 17, 2005, 6410-10-05 Fund - Regional Affordable Housing Trust Fund

Considered

Council Minutes - 6 - February 21, 2005

ADJOURN

05-02-80 Moved and Seconded by Councillors “That the meeting be adjourned at 8:35 p.m. Carried

CERTIFIED CORRECT

______MAYOR A/CLERK

DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, MARCH 7, 2005 AT 7:30 P.M. ______

Present: Mayor Watson in the Chair: Councillors Cooper, Dalzell and Gramigna. Also present were A. Hicik, Acting CAO and C. Clark, Recording Secretary.

Regrets: Councillor Kahakauwila

AGENDA, ADDITIONS & APPROVAL

05-03-12 Moved and Seconded by Councillors Cooper and Gramigna: “That the agenda be approved as presented.” Carried

PUBLIC PARTICIPATION

Bacon Bev Bacon, #296, 108-800 Kelly Road  happy to see the dollars going to tsunami preparedness, sound system and pavilion plans  unhappy that there is still no deer signage  would like to know what is happening with sections 25, 28 & 95

Hobbs Wendy Hobbs, 3442 Luxton Road Here to speak about the “Forum for Parents of Young Drivers and Passengers” being held at the Bear Mountain Arena on May 1, 2005. Car crashes are the number one killer of youths. This becomes not only a school district responsibility, but a community responsibility. There were over 1,100 parents and kids who attended last year’s forum. Last year’s cost for the mail-out was $2,700. Hopes Metchosin can donate something towards this year’s forum.

ADOPTION OF MINUTES

P&E a) Planning & Environment Committee meeting held February 21, 2005

05-03-13 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Planning & Environment Committee meeting held February 21, 2005 be adopted.” Carried

Council b) Council meeting held February 21, 2005

05-03-14 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Council meeting held February 21, 2005 be adopted.” Carried

BUSINESS ARISING FROM THE MINUTES

P&E a) Recommendations from the Planning & Environment Committee: DP-05-02 Report from J. Bradley, Planner, February 14, 2005, 3060-05-02 - Application of S. Meeker for Development Permit, for renovations & signage for Lot A, Section 2, Metchosin District, Plan 36626, 4480 Happy Valley Road

05-03-15 Moved and Seconded by Councillors Gramigna and Dalzell: “That Council endorse the issuance of Development Permit 05-02, for renovations & signage for Lot A, Section 2, Metchosin District, Plan 36626, 4480 Happy Valley Road, in substantial accordance with the following conditions: 1. That any proposed signage shall comply with all applicable provisions for signage under Part 8 of Metchosin Land Use Bylaw No. 259, to be authorized under a valid Sign Permit; 2. That any exterior modifications to the building that are done in conjunction with this new business shall match the existing window treatment, siding and colour of the building at pre- development; and 3. All exterior and interior building modifications are undertaken in compliance with the conditions of a valid Building Permit.” Carried Council Meeting - 2 - March 7, 2005

EASC Recommendations from the Environmental Advisory Select Committee: i) Number of Members on Select Committee ii) Role of the Chair iii) Appointment of Chair and Minute Recorder

05-03-16 Moved and Seconded by Councillors Gramigna and Dalzell: “That Council considers the recommendations from the Environmental Advisory Select Committee with the other select committees, after March 15th.” Carried

REPORTS

Mayor a) Mayor's Report

The community members have been appointed to the OCP Task Force. The first meeting was held last Tuesday and it was very lively. The mail-out advertising the OCP alert is the first to go out and then the survey will be sent out. Responses will not be limited to one per household.

F&PC b) Report from A. Hicik, Treasurer, March 3, 2005, 1730 - Special Finance & Public Communications Committee meeting for financial plan

05-03-17 Moved and Seconded by Councillors Gramigna and Dalzell: “That Council schedules a Special Finance & Public Communications Committee Meeting for Monday, March 14, 2005, at 6:30 p.m., to receive the Draft 2005 to 2009 Financial Plan.” Carried

Photocopier c) Report from A. Hicik, Treasurer, March 3, 2005, 0114-10 - Purchase of photocopier

05-03-18 Moved and Seconded by Councillors Cooper and Gramigna: “That Council authorizes the purchase of a used, digital photocopier for the use of the municipal office, for a price of $5,995 plus taxes.” Carried

05-03-19 Moved and Seconded by Councillors Gramigna and Cooper: “That staff be directed to create an agenda package distribution policy with further ideas on a monthly or yearly charge for everyone and report back to Council.” Carried

Tsunami d) Report from A. Hicik, Treasurer, Feb. 25, 2005, 7130-01 - Tsunami Preparedness Grant

05-03-20 Moved and Seconded by Councillors Cooper and Gramigna: “That Council approves the District’s application for a $10,000 grant to assist with tsunami preparedness.” Carried

FASC e) Minutes of the Fire Advisory Select Committee meeting held Feb. 10, 2005 - Recommendations: i) Extend term of office for FAC member to two years ii) Extend term of office for B. Donaldson and K. Showers to two years iii) Recommendations re Bylaws 468 & 466 iv) Recommendation to accept budget presented by Chef Skou

05-03-21 Moved and Seconded by Councillors Gramigna and Dalzell: “That Council tables the recommendations from the Fire Advisory Select Committee meeting until the March 21st Council meeting.” Carried

Pavilion f) Minutes of the Municipal Grounds User Group meeting held Feb. 16, 2005 - Recommendation: i) That the pavilion be a multi use building

Considered

Council Meeting - 3 - March 7, 2005

HAC g) Minutes of the Highways Administration Committee meeting held Feb. 22, 2005

Considered

Building h) Building Inspection Department Permit Revenue – Year to Date 2005. 3790-02

Considered

Public i) Public Communication Report Statistics for February

Considered

RCMP j) Report from Inspector J. R. Faulkner, R.C.M.P. January 13, 2005, 0655-20-26 Monthly Mayors’ Report - December 2004

Considered

CRD k) Minutes of the CRD Board sitting as Committee of the Whole, held Feb. 9, 2005

Considered

CRD l) Minutes of the Capital Regional District Board meeting held Feb. 9, 2005

Considered

Hospital m) Minutes of the Capital Regional District Board meeting held Feb. 23, 2005

Considered

Hospital n) Minutes of the Capital Regional Hospital District Board meeting held Feb. 23, 2005

Considered

CORRESPONDENCE

Green a) Letters re Preserving Green Space - Sections 25, 28 and 95, 3020-20-35 from: Space - K. Roessingh, Mayor, District of Highlands, February 10, 2005 - Jeanette Mollin, Assistant Clerk, Town of View Royal, Feb. 14, 2005 - Simon Lawrence, Director of Planning, City of Colwood, Feb. 18, 2005

Councillor Gramigna wanted to make sure that these municipalities would be thanked for supporting us.

Transit b) Letter from Carrie MacPhee, Municipal Clerk, District of Saanich - BC Transit – Provincial Funding

05-03-22 Moved and Seconded by Councillors Cooper and Gramigna: “That Council sends a letter of support to the District of Saanich regarding BC Transit – Provincial Funding.” Carried

Disability c) Letter from M. Essery, Chair, Intermunicipal Advisory Committee on Disability Issues - Recreational opportunities for persons with hearing disabilities

Considered

GVPL d) Letter from L. Bartram, Victoria Chapter President, National Federation of the Blind - Additional funding to the GVPL

Considered

Council Meeting - 4 - March 7, 2005

BYLAWS

Councillor Gramigna excused himself at 8:02 because he lives in the designated area of Arden Rd

Bylaw 489 a) Report from A. Hicik, Treasurer, March 3/05, 5600-03 re Arden Road Parcel tax Bylaw - Arden Road Waterline Parcel Tax Bylaw No. 489

05-03-23 Moved and Seconded by Councillors Dalzell and Cooper: “That the Arden Road Waterline Parcel Tax Bylaw No. 489, 2005 be read a first time.” Carried

05-03-24 Moved and Seconded by Councillors Dalzell and Cooper: “That the Arden Road Waterline Parcel Tax Bylaw No. 489, 2005 be read a second time.” Carried

05-03-25 Moved and Seconded by Councillors Dalzell and Cooper: “That the Arden Road Waterline Parcel Tax Bylaw No. 489, 2005 be read a third time.” Carried

Councillor Gramigna returned at 8:04 p.m.

NEW BUSINESS

Paralympic a) Letter from Geoff Pearce, Administrator, City of Langford, Feb. 14/05, 7710-01 - Olympic Paralympic Live Sites Application

Council asked for this to be placed on the next Council agenda.

UBCM b) Letter from Richard Taylor, Executive Director, UBCM, Feb. 21/05, 1380-20-60 - 2005 Municipal Marketplace

Considered

Trails c) Electronic Correspondence from M. Harris - Request to keep community safe by not improving trails

Considered

Trails d) Electronic Correspondence from E. Court - Request to pass information on to Parks & Trails Committee

Considered

Youth e) Facsimile from W. Hobbs on behalf of Conversations program - Request for funding

05-03-26 Moved and Seconded by Councillors Gramigna and Dalzell: “That the request for funding from W. Hobbs on behalf of Conversations program be placed on the March 14th Finance Committee agenda.” Carried

OTHER BUSINESS

Housing a) Report from A. Hicik, Acting CAO, Feb. 17, 2005, 6410-10-05 - Regional Affordable Housing Trust Fund Bylaw

05-03-27 Moved and Seconded by Councillors Gramigna and Cooper: “That Council is prepared to include the District of Metchosin among the participating areas of the proposed Capital Regional District Regional Housing Trust Fund Service Establishment Bylaw, and to give consent, on behalf of its electors, to the bylaw’s adoption.”

Councillor Dalzell agreed that regional housing is needed, but is concerned that not all the information is here. She is not agreeing with passing this bylaw, as the bylaw still needs more clarification. Participating areas means where they can be built, but it has no definitions there that state that. Motion was Put Carried Opposed: Councillor Dalzell Council Meeting - 5 - March 7, 2005

ADJOURN

05-03-28 Moved and Seconded by Councillors Gramigna and Cooper: “That the meeting be adjourned at 8:15 p.m.” Carried

CERTIFIED CORRECT

______MAYOR A/CLERK DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, MARCH 21, 2005 at 9:15 p.m. ______

Present: Mayor Watson in the Chair: Councillors Cooper, Dalzell, Gramigna and Kahakauwila. Also present were A. Hicik, Acting CAO, J. Bradley, Planner and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-03-57 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the agenda be approved with the following changes: delete: 6.d) move up: 6.b), 9.a) 8.a) and 6.c).” Carried

PRESENTATIONS

GVPL a) Delegation from Greater Victoria Public Library re: 2005 Operating Budget, M. Anslow, Board Chair; R. McConnell, Trustee; N. Pemberton-Billing, Trustee; S. Anderson, CEO; G. Jones, Controller/Treasurer; J. Scott, Mgr., Systems & Technical Services

Representatives from the Greater Victoria Library Board presented a report to Council on the budget.

PUBLIC PARTICIPATION

Mitchell Frank Mitchell, 530 Witty Beach Road Re: 5076 William Head Road  the trail is significant and desirable

Brown Nan Brown, 963 Arden Road Re: 5076 William Head Road  this trail is reasonable and logical  it is an existing trail

ADOPTION OF MINUTES

Council a) Council meeting held February 7, 2005

05-03-58 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes from the Council meeting held February 7, 2005 be adopted.” Carried

Council b) Council meeting held March 7, 2005

05-03-59 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes from the Council meeting held March 7, 2005 be adopted.” Carried

P&RC c) Parks & Recreation Committee meeting held March 7, 2005

05-03-60 Moved and Seconded by Councillors Dalzell and Cooper: “That the minutes from the Parks & Recreation Committee meeting held March 7, 2005 be adopted.” Carried

F&PC d) Finance & Public Communications Committee meeting held March 14, 2005

05-03-61 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Finance & Public Communications Committee meeting held March 14, 2005 be adopted.” Carried

Council Meeting - 2 - March 21, 2005

GVPL 6.b) Report from A. Hicik, Treasurer, March 17, 2005, 7960-01 - Approval of Greater Victoria Public Library 2005 Operating Budget

05-03-62 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council approve the Greater Victoria Public Library’s 2005 Operating Budget.” Carried

Bridge 9.a) Report from A. Hicik, Treasurer, Mar. 17, 2005, 5420-05-05 - Bilston Creek Bridge Engineering Services Contract

05-03-63 Moved and Seconded by Councillors Cooper and Kahakauwila: “That Council authorize the award of the contract for Bilston Creek Bridge Replacement engineering services to McCall Engineering Ltd.; the contract price, including provisional construction services, is not to exceed $85,470 (plus taxes) without prior approval from the District.” Carried

BYLAWS

Bylaw 489 a) Arden Road Waterline Parcel Tax Bylaw No. 489, 2005

05-03-64 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the Arden Road Waterline Parcel Tax Bylaw No. 489, 2005 be finally passed and adopted.” Carried

Trail 6.c) Report from J. Bradley, Approving Officer, March 16, 2005, 3360-04-01 - Neighbourhood Interest in Trail Right-of-way at 5076 William Head Rd.

05-03-65 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council inform the Approving Officer that a suitable trail from William Head Road to the Galloping Goose trail, in the vicinity of 5076 William Head Road, is desirable and a significant asset to the residents in the immediate vicinity and to users of the Galloping Goose trail in general. This will provide a non-motorized vehicle access to and from the Galloping Goose from William Head Road.” Carried

05-03-66 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council ask the OCP task force to consider public interest in trails during the OCP review.” Carried

BUSINESS ARISING FROM THE MINUTES

F&PC a) Recommendations from the Finance & Public Communications Committee:

Report from A. Hicik, Treasurer: Draft 2005 to 2009 Financial Plan

05-03-67 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council receives the Draft 2005 to 2009 Financial Plan for information.” Carried

05-03-68 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That a budget open house is not required this year as Council deems that it is satisfied that the Financial Plan has been prepared within established parameters.” Carried Grants Report from A. Hicik, Treasurer: Grants-In-Aid

05-03-69 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That applicants for 2005 grants-in-aid be invited to the Finance & Public Communications Committee meeting of April 4, 2005, if they wish to make a presentation to support their grant request.” Carried

05-03-70 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That $300 be allocated to the request for monies from the Conversations program.” Carried

Council Meeting - 3 - March 21, 2005

FASC b) Minutes of the Fire Advisory Select Committee meeting held Feb. 10, 2005 - Recommendations:

Terms Extend term of office for FAC member to two years

05-03-71 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the term of office for a member of the Fire Advisory Select Committee be extended to a two year term.” Carried

Terms Extend term of office for B. Donaldson and K. Showers to two years

05-03-72 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council extend the terms for B. Donaldson and K. Showers on the Fire Advisory Select Committee to December 31, 2006.” Carried

05-03-73 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the Council meeting be extended past 10:00 p.m.” Carried

Bylaw 468 Recommendations re Bylaws 468 & 466

05-03-74 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the recommendations regarding Bylaws No. 468 & 466 be postponed until the next Council meeting.” Carried

Budget Recommendation to accept budget presented by Chef Skou

Considered

Paralympic c) Letter from Geoff Pearce, Administrator, City of Langford, Feb. 14/05, 7710-01 - Olympic Paralympic Live Sites Application

05-03-75 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That staff be directed to send a letter of support for the Olympic Paralympic Live Sites Application to the City of Langford and to indicate that we require further information on our share of any possible financial responsibility and that we will only participate if all the West Shore Communities participate.” Carried

REPORTS

Mayor a) Mayor's Report

none

Subdivide e) Active Initial Consideration / Subdivision Project Report, March 17, 2005

Considered

Bylaw f) Report from C. Henderson, Capital Regional District, Mar. 10, 2005, 0655-20-10 - Monthly Bylaw Enforcement/Animal Control Reports

Considered

GVPL g) Minutes of the Greater Victoria Public Library Board meeting, held Jan. 25, 2005

Considered

GVPL h) Minutes of the Greater Victoria Public Library Board meeting, held Feb. 2, 2005

Considered

CRD i) Minutes of the Capital Regional District Board meeting held Mar. 9, 2005

Considered Council Meeting - 4 - March 21, 2005

Water j) Minutes of the Juan de Fuca Water Distribution Commission meeting held Mar. 1, 2005

Considered

CRD k) Minutes of the Capital Regional District Regional Emergency Coordinators Commission meeting held Feb. 17, 2005

Considered

. CORRESPONDENCE

Trails a) Media Release from Capital Regional District Parks, Mar. 2, 2005 - Visits to Regional Parks and Trails Increase for 2004

Considered

Fitness b) Letter from Lois E. Jackson, Mayor, The Corporation of Delta - Municipal Fitness Challenge

Considered

NEW BUSINESS

Bench a) Letter from S. Fisher, Mar. 3, 2005, 0340-05 - Placement of Memorial Bench

05-03-76 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council approve the request for the memorial bench for Allen Francis Ford, 1929 – 2005, on the end of Wootton Road and that it be referred to staff to implement.” Carried

Disability b) Letter from M. Essery, Chair, Intermunicipal Advisory Committee on Disability Issues - Westshore Information and Services Fair – Donation request for door prizes

Considered

Emergency c) Letter from P. Temple, Sr. Vice President, Pelmorex Communications Inc. - Request for support to establish a national emergency warning system

05-03-77 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the letter from P. Temple be brought back to a future Council meeting.” Carried

ADJOURN

05-03-78 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the meeting be adjourned at 10:07 p.m.” Carried

CERTIFIED CORRECT

______MAYOR A/CLERK DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, APRIL 4, 2005 at ______

Present: Mayor Watson in the Chair: Councillors Cooper, Dalzell, Gramigna and Kahakauwila. Also present were A. Hicik, Acting CAO and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-04-23 Moved and Seconded by Councillors “That the agenda be approved with the following amendment: After the Mayor’s Report, Councillor Kahakauwila will make a statement.” Carried

PUBLIC PARTICIPATION

Bacon Bev Bacon, #296, 108-800 Kelly Road OCP Questionnaire  was a sincere attempt to get public opinion  isn’t easy to read the results  some questions are ambiguous

Atherton Kathy Atherton, 4995 LaBonne Road Traffic Calming on La Bonne Road  it is an important road to look at carefully for traffic safety  one traffic calming circle won’t meet the needs  3 way stop signs are working  want to reduce speed and reduce traffic

Bray Jeff Bray, 5708 William Head Road  agree with Ms. Bacon  survey is not a measure of anything  is just a collection of opinions  should do the OCP review first, then spend the time and effort to consider presentations consistent with the OCP

ADOPTION OF MINUTES

Council a) Council meeting held March 21, 2005

05-04-24 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Council meeting held March 21, 2005 be adopted with the following amendments: Resolution 05-03-72, should have ‘on the Fire Advisory Select Committee’ added; Resolution 05-03-75 should delete ‘if the other municipalities support it’ and insert ‘to the City of Langford and to indicate that we require further information on our share of any possible financial responsibility and that we will only participate if all the West Shore Communities participate’.” Carried

P&E b) Planning & Environment Committee meeting held March 21, 2005

05-04-25 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Planning & Environment Committee meeting held March 21, 2005 be adopted.” Carried

Public c) Public Hearing held March 29, 2005

05-04-26 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Public Hearing held March 29, 2005 be adopted.” Carried

Council Agenda - 2 - April 4, 2005

BUSINESS ARISING FROM THE MINUTES

P&E a) Recommendations from the Planning & Environment Committee: Section 38 Report from J. Bradley, Planner, March 17, 2005, 3360-04-03 - Application of Metchosin Properties Inc. for Official Community Plan and Land Use Bylaw Amendments re: Part of Section 38, Goldstream District

05-04-27 Moved and Seconded by Councillor Kahakauwila and Gramigna: “That the report provided by the Metchosin Environmental Advisory Select Committee, dated 2005-March-14, on the proposed development on Section 38, be referred to staff for comment at an upcoming Council meeting.” Carried

05-04-28 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That all Public Information Meetings be conducted substantially in accordance with the following procedures, unless otherwise agreed to by the Chair: a) Introduction and Presentation by Proponent (20 minutes); b) Questions to the Proponents and comments to the Committee regarding the proposal (60 minutes) and that the intention of the Public Information Meeting be emphasized as an informal venue for early and on-going public consultation, such that Council and the proponent may receive public input for its consideration prior to draft bylaw(s) being presented to Council, in substantial accordance with the Overview of the Re-Zoning Procedure outlined in Appendix C of Policy PL-400.80.” Carried

05-04-29 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Appendix C be attached to Policy PL-400.80 and that a footnote be added that an application can be declined at anytime.” Carried

DVP 05-01 c) Report from J. Bradley, Planner, March 14, 2005, 3090-05-01: - Development Variance Permit Application Parcel B, (DD 529151), Section 5, Metchosin District

05-04-30 Moved and Seconded by Councillors Kahakauwila and Cooper: “That notification be issued relevant to Development Variance Permit 05-01, pertaining to Parcel B, (DD 52915I), Section 5, Metchosin District, that would vary the required side yard setback for a principle “Agricultural” building pursuant to Section 52(7)(d)(i) of the “Metchosin Land Use Bylaw No. 259:” From: “Notwithstanding Paragraphs (a) through (c), buildings and structures:

(i) for breeding kennels or for the keeping of livestock or other farm animals, or for an agriculture use other than an intensive agriculture use, shall be located not less than 30 m (98.4') from the front lot line and not less than 15 m (49.2') from any other lot line;” To: “Notwithstanding Paragraphs (a) through (c), buildings and structures:

(i) for breeding kennels or for the keeping of livestock or other farm animals, or for an agriculture use other than an intensive agriculture use, shall be located not less than 30 m (98.4') from the front lot line and not less than 4.6 m (15') from any other lot line;” and

That staff be authorized to prepare the draft “Development Variance Permit 05-01,” for public consideration during the notification period, which anticipates the following conditions: i). Provision of a Survey Certificate of Non-Encroachment in conjunction with the Building Permit, to ensure this proposed building’s compliance with the permitted side yard setback, as varied by Council through this permit;

ii). Confirmation by the Medical Health Officer that the building’s proposed location will not interfere with the established septic field and any well (potable water source) on the property; and

iii). The Owner declaring on the Building Permit plans for this proposed building that “the barn building will primarily be used to store hay and agricultural tools and equipment, and that the building will not be used for intensive agricultural purposes or to keep livestock.” Carried Council Agenda - 3 - April 4, 2005

REPORTS

Mayor a) Mayor's Report

The OCP survey went out and we have received over 600 back. It was never meant to be statistical in nature, but to give the task force a sense of community values.

CRD Parks has acquired Sooke Pot Holes Regional Park and it will hopefully open in the late spring. It has been a long time coming and many people worked hard to make this happen.

Councillor Kahakauwila stated that she is withdrawing her previous declaration of ‘future possible pecuniary conflict of interest’ on the issue of secondary suites or secondary dwellings. We have received a legal opinion in this regard that states ‘where general official community plan policies of this nature are concerned, a community of interest exception to conflict of interest rules applies.

HAC b) Minutes of the Highways Administration Committee meeting, held Mar. 22, 2005

Considered

R.C.M.P. c) Report from Inspector J. R. Faulkner, R.C.M.P. March 18, 2005, 0655-20-26 Monthly Mayors’ Report - February 2005

Considered

CRD d) Minutes of the Capital Regional District Board meeting held Mar. 23, 2005

Considered

Hospital e) Minutes of the Capital Regional Hospital District Board meeting held Mar.23, 2005

Considered

CORRESPONDENCE

Riparian a) Letter from Moira McGregor, Administrator, Village of Belcarra, Mar. 17, 2005 - Riparian Area Regulation – Request for Time Extension

Considered

BYLAWS

Eales Road a) Report from J. Bradley, Planner, Mar. 31, 2005, 3360-04-02 Bylaw 487 re Rezoning of Part of Section 18, Metchosin District, Eales Road Bylaw 488 - Metchosin Official Community Plan Amendment Bylaw No. 487 - Metchosin Land Use Bylaw Amendment Bylaw No. 488

05-04-31 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Metchosin Official Community Plan Amendment Bylaw No. 487 be granted third reading.” Carried

05-04-32 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Metchosin Land Use Bylaw Amendment Bylaw No. 488 be granted third reading.” Carried

05-04-33 Moved and Seconded by Councillors Kahakauwila and Cooper: “That staff be authorized to work with proponent to ensure the following items are satisfactorily addressed prior to advancing Bylaw No. 487 and Bylaw No. 488 for consideration of adoption: - a digital geo-referenced plan showing the proposed Official Community Plan and Land Use Bylaw zoning designations; and - registration of a restrictive covenant pursuant to Section 219 of the Land Title Act sufficient to (i) to ensure that the proposed ‘UP-zoned’ lot (Lot 3) would not be further subdivided (ii) identify the future building site, septic disposal and driveway access areas within Lot 3, and (iii) conserve ‘sensitive areas’ within the Lot 3.” Carried

Council Agenda - 4 - April 4, 2005

NEW BUSINESS

Cricket a) Letter from T. Fathers on behalf of Metchosin Cricket Club, Feb. 17/05, 0830-20-15 - Request to waive building permit fees for addition to cricket club score shed

05-04-34 Moved and Seconded by Councillors Dalzell and Cooper: “That Council waive the $50 fee for the building permit for the proposed addition to the cricket club score shed on the municipal grounds.” Carried

School b) Letter from J. London, Chair, Board of School Trustees, Mar. 15, 2005, 0400-25 - Invitation to appoint Council member and staff member to Buildings and Grounds Committee

05-04-35 Moved and Seconded by Councillors Gramigna and Cooper: “That Council receive the letter from J. London, Chair, Board of School Trustees dated March 15, 2005 and that Councillor Kahakauwila be designated as the Council Liaison to the Buildings and Grounds Committee.” Carried

Gaming c) Correspondence from D. King, Juan de Fuca Lacrosse Association, 0340-06 - Request for letter of support for Gaming Grant application

05-04-36 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council support the request for a letter of support from the Juan de Fuca Lacrosse Association for their gaming grant application, and that staff be directed to send a letter.” Carried

Mourning d) Letter from D. Anderson, President & CEO, WCB of BC, Mar. 15, 2005, 1380-01 - Day of Mourning – April 28

05-04-37 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the District of Metchosin proclaims a Day of Mourning on April 28, 2005 and that the flags be lowered to half-mast.” Carried

Parks e) Letter from K. Watson, Chair, CRD Parks Committee, Mar. 11, 2005, 6120-01 - Request for input into CRD Parks Master Plan review

05-04-38 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the letter from CRD Parks Committee dated March 11, 2005 be placed on the April 18th Council agenda and that Council be prepared to discuss our concerns, reservations and suggestions for the strategic direction in the Parks Master Plan.” Carried

ADJOURN

05-04-39 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the meeting be adjourned at 8:35 p.m.” Carried

CERTIFIED CORRECT

______MAYOR A/CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, APRIL 18, 2005, AT 6:40 P.M. ______

Present: Mayor Watson in the Chair: Councillors Cooper, Dalzell, Gramigna and Kahakauwila. Also present were A. Hicik, Acting CAO, J. Bradley, Planner and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-04-50 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the agenda be approved with the following amendments: move 8.a) to before presentations; 6.k) Public Report from In Camera dated April 4, 2005; and 9.e) Sheep Compensation from Cougar Attacks.” Carried

BYLAWS

Ledwidge a) Report from J. Bradley, Planner, April 13, 2005, 3360-04-01 Rezoning Application – B. Ledwidge & N. Solera (5076 William Head Road) - Metchosin Official Community Plan Amendment Bylaw No. 485 - Metchosin Land Use Bylaw Amendment Bylaw No. 486

05-04-51 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council send the Rezoning Application for 5076 William Head Road back to the applicant for their consideration as to if and how they would address the significant concerns the residents in the area have, with respect to protecting the neighbourhood amenity of a pedestrian trail connection between William Head Road and the Galloping Goose Regional Trail.”

Councillor Kahakauwila said that she made the motion because she doesn’t support third reading of the bylaw as it is and wants the applicant to know the residents’ concerns. Councillor Dalzell said that she has seen the property and where the proposed join-up to the Goose is, it is a wetland; a Councillor suggested a culvert, but that would drain the water into the neighbours and only half of the trail is actually on this property; they need a trail in the area but it is the wrong location.

Defeated Opposed: Mayor Watson, Councillors Gramigna, Dalzell, Kahakauwila & Cooper

05-04-52 Moved and Seconded by Councillors Cooper and Dalzell: “That Metchosin Official Community Plan Amendment Bylaw No. 485 be granted third reading.” Carried Opposed: Councillors Gramigna and Kahakauwila

05-04-53 Moved and Seconded by Councillor Cooper and Mayor Watson: “That Metchosin Official Community Plan Amendment Bylaw No. 485 be finally passed and adopted.” Carried Opposed: Councillors Gramigna and Kahakauwila

05-04-54 Moved and Seconded by Councillors Cooper and Mayor Watson: “That Metchosin Land Use Bylaw Amendment Bylaw No. 486 be granted third reading.”

Councillor Gramigna does not support this for the following two reasons:  it is against public interest  this proposal has negative impact on an amenity the neighbourhood holds desirable. Councillor Kahakauwila does not support it for the same two reasons as Councillor Gramigna and not in its present form.

Motion was Put Carried Opposed: Councillors Gramigna and Kahakauwila

05-04-55 Moved and Seconded by Councillor Cooper and Mayor Watson: “That Metchosin Land Use Bylaw Amendment Bylaw No. 486 be finally passed and adopted.”

Councillor Gramigna will not be voting in favour for the reasons stated previously.

Motion was Put Carried Opposed: Councillors Gramigna and Kahakauwila Council Meeting - 2 - April 18, 2005

PRESENTATIONS

UVIC Martin Sager, UVIC Re: UVIC Annual Report

 the government is allocating 25,000 new seats  UVIC will receive 1,900 fully funded spaces over the next 4 years  the budget is $350 million per year  facilities will increase to accommodate new student population  many buildings are in the works  plans to improve transportation are in the works as well

PUBLIC PARTICIPATION

Hourigan Moira Hourigan, 3920 Metchosin Road  Mary Hill contains over 70 Ha of unlogged Douglas Fir forest  it has many sensitive ecosystems  should transfer the custody to CRD Parks or Pearson College  should also preserve sections 25, 28 & 95

Mitchell Frank Mitchell, 530 Witty Beach Road  second what Moira said about Mary Hill and sections 25, 28 & 95

 regarding the agenda production policy:  it has been a tradition for Councils in Metchosin to support groups by providing agenda packages  concerned with the secretive attitude

Bacon Bev Bacon, #296, 108-800 Kelly Road Read and submitted a letter with suggestions as to how the provincial government can support Metchosin.

ADOPTION OF MINUTES

P&R a) Parks & Recreation Committee meeting held April 4, 2005

05-04-56 Moved and Seconded by Councillors Dalzell and Cooper: “That the minutes from the Parks & Recreation Committee meeting held April 4, 2005 be adopted.” Carried

F&PC b) Finance & Public Communications Committee meeting held April 4, 2005

05-04-57 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Finance & Public Communications Committee meeting held April 4, 2005 be adopted.” Carried

Council c) Council meeting held April 4, 2005

05-04-58 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Council meeting held April 4, 2005 be adopted.” Carried

BUSINESS ARISING OUT OF THE MINUTES

P&R Recommendations from the Parks & Recreation Committee PTASC Minutes of the Parks & Trails Advisory Select Committee Meeting held March 15, 2005, 0118-55C

05-04-59 Moved and Seconded by Councillors Dalzell and Cooper: “That Council send a letter to the CRD requesting signage warning of upcoming intersections where the Galloping Goose crosses major roads.” Carried

Council Meeting - 3 - April 18, 2005

OCP Report from J. Bradley, Planner Review - Invitation for Input: District of Metchosin OCP Review 2005

05-04-60 Moved and Seconded by Councillors Dalzell and Gramigna: “That the memo from J. Bradley, Planner, dated March 10, 2005 regarding invitation for input: District of Metchosin OCP Review 2005 be brought back to the Parks & Recreation Committee after input from the public survey is known.” Carried

F&PC Recommendations from the Finance & Public Communications Committee

05-04-61 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council support a grant in the amount of $1,200 for the NEED Crisis and Information Line.” Carried

05-04-62 Moved and Seconded by Councillors Gramigna and Dalzell: “That Council support a grant for the Intermunicipal Advisory Committee on Disability Issues in the amount of $200.” Carried

05-04-63 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council support a grant for the Western Communities Arts Council in the amount of $250.” Carried

05-04-64 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That policy F 100.05 be placed on the next Finance & Public Communications Committee meeting agenda for input.” Carried

05-04-65 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Finance and Public Communications Committee supports the Draft 2005 to 2009 Financial Plan presented on April 4, 2005.” Carried

05-04-66 Moved and Seconded by Councillors Gramigna and Cooper: “That staff report back to the Finance & Public Communications Committee on implementation costs of an interactive facility on the website and the implications of taking input from the public in this manner.” Carried

Report from A. Hicik, Treasurer, Grant Requests, 1840-01

05-04-67 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council approve the request for funding for the Canada Day Celebrations for the Western Communities on July 1, 2005, to be held at Fort Rodd Hill, and specifically for the Honorarium to the Castle Cary Pipes and Drums, in the amount of $250, from the Community Promotions budget.” Carried

05-04-68 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin sponsors the Belmont Secondary School Golf Tournament in the amount of $850 from the grants-in-aid budget.” Carried

Council Recommendation from Council i) Letter from K. Watson, Chair, CRD Parks Committee, Mar. 11, 2005, 6120-01 - Request for input into CRD Parks Master Plan review

05-04-69 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That staff be directed to send a letter to CRD Parks advising them that the District: supports the strategic directions as outlined; and that the strategic focus reaffirms Mary Hill as a priority; looking into the suitability of acquiring Sections 25, 28 & 95; increasing parking where applicable and addressing the neighbourhood issues with regards to parking.” Carried Council Meeting - 4 - April 18, 2005

REPORTS

Mayor a) Mayor’s Report

We have hired a new CAO. Mr. John Lambie, from Grand Forks, will be starting in early June. He was originally in human resources for the District of Delta. As everyone is aware, there have been some sheep kills in Metchosin. A conservation officer shot a cougar on Saturday night that was attempting to kill goats on Windover Road. We would like to thank Conservation Officers, Brunhem and Pauwels, as well as Bernie Whitney-Griffiths.

Irwin b) Report from J. Bradley, Planner, April 8, 2005, 3360-04-03 Rezoning Application – R. Irwin Consulting Ltd. Proposed Official Community Plan and Land Use Bylaw Amendments Part of Section 38, Goldstream District

05-04-70 Moved and Seconded by Councillors Kahakauwila and Cooper: “That in respect to re-zoning application 3360-04-03, Council:  receives the letter from Mr. Irwin (R. Irwin Consulting Ltd.), dated 2005-April-07, advising that the Re-Zoning Application is being withdrawn;  authorizes staff to close the file relevant to the Re-Zoning Application; and  rescind resolution 05-04-27, requesting staff to comment on the report provided by the Metchosin Environmental Advisory Select Committee, dated 2005-March-14, which refers to the proposed development of Section 38.” Carried

Context c) Report from J. Bradley, Planner, April 13, 2005, 6440-05 Request for Extension – Metchosin Regional Context Statement

05-04-71 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That Council authorizes staff to make a request to the Board of the Capital Regional District, substantially in the form of the letter attached as Schedule A to the Planner’s report, to provide for an extension of three months beyond the target date of August 13, 2005, for the preparation and submission of the District’s Regional Context Statement.” Carried

Mt. Ash d) Information Report from J. Bradley, Approving Officer, April 14, 2005, SU-04-01 Protection of Mt. Ash Summit Access Trail and Viewpoint

05-04-72 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council receives the Information Report from J. Bradley, Approving Officer, dated April 14, 2005, regarding the protection of Mt. Ash summit access trail and viewpoint.” Carried

Clare e) Report from J. Bradley, Planner, April 13, 2005, 3090-05-01 Development Variance Permit Application – George & Diana Clare

05-04-73 Moved and Seconded by Councillors Cooper and Kahakauwila: “That Council: 1. Authorize the issuance of Development Variance Permit 05-01, substantially in the form attached as Schedule A to the Planner’s report, pertaining to Parcel B, (DD 52915I), Section 5, Metchosin District, that would vary the required side yard setback for a principle “Agricultural” building pursuant to Section 52(7)(d)(i) of the “Metchosin Land Use Bylaw No. 259:”

From: “Notwithstanding Paragraphs (a) through (c), buildings and structures:

(i) for breeding kennels or for the keeping of livestock or other farm animals, or for an agriculture use other than an intensive agriculture use, shall be located not less than 30 m (98.4') from the front lot line and not less than 15 m (49.2') from any other lot line;”

To: “Notwithstanding Paragraphs (a) through (c), buildings and structures:

(i) for breeding kennels or for the keeping of livestock or other farm animals, or for an agriculture use other than an intensive agriculture use, shall be located not less than 30 m (98.4') from the front lot line and not less than 4.6 m (15') from any other lot line;” Carried

Council Meeting - 5 - April 18, 2005

Traffic f) Report from Inspector J.R. Faulkner, R.C.M.P., April 5, 2005, 0655-20-26 Traffic Activity Report – February 2005

Considered

Environment g) Report from L. Engelking, Environment Educator, March 25, 2005, 0650-20-35 1st Quarterly Report

Considered

Building h) Building Inspection Department Permit Revenue – Year to Date 2005, 3790-02

Considered

Public i) Public Communication Report Statistics for March

Considered

GVPL j) Minutes of the G.V.P.L. Board meeting held March 1, 2005, 0360-20-35

Considered

In Camera k) Public Report from the In Camera Council meeting held April 4, 2005

Considered

CORRESPONDENCE

Beach a) Media Advisory, Capital Regional District, April 4, 2005, 6120-01 CRD Parks Improving Island View Beach Regional Park Entrance

Considered

CRD Parks b) Media Advisory, Capital Regional District, April 1, 2005 CRD Parks Seeks Members-at-Large for Strategic Planning Workshop

Considered

Parks c) Correspondence from CRD Parks & Land Conservancy BC, March 31, 2005, 6120-01 TLC/CRD Agreement Creates a New Regional Park at the Sooke Potholes

Considered

NEW BUSINESS

Economic a) Letter from D. Amos, Chair, Capital Regional District, April 7, 2005, 6410-10 Development Economic Development Opportunities Blueprint, October 2004 Referral for Review & Comment

05-04-74 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council authorizes the Greater Victoria Enterprise Partnership Society to make a presentation to a Finance Committee meeting in May or June.” Carried

Housing b) Letter from W.M. Jordan, Executive Director, CRD, April 1, 2005, 4036-3269 Trust Fund Bylaw No. 3269 to Amend Bylaw No. 3266, Capital Regional District Regional Housing Trust Fund Service Establishment Bylaw No. 1, 2005

05-04-75 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council consents to adoption of Bylaw No. 3269 to Amend Bylaw No. 3266, Capital Regional District Regional Housing Trust Fund Service Establishment Bylaw No.1, 2005.” Carried

Sheep c) Sheep Compensation from Cougar Attacks

05-04-76 Moved and Seconded by Councillors Dalzell and Kahakauwila: “That Council request a report from staff on the options available to the District of Metchosin for compensation for the loss of sheep due to cougar attacks.” Carried Council Meeting - 6 - April 18, 2005

OTHER BUSINESS

Agenda a) Report from A. Hicik, Treasurer, April 14, 2005, 0114-10 Agenda Package Distribution Policy

05-04-77 Moved and Seconded by Councillors Cooper and Dalzell: “That Council is satisfied with the proposed changes to the current Agenda Package Distribution Policy, based on the pricing in the Treasurer’s memo dated April 14, 2005, and that staff be instructed to amend the policy and bring it back for adoption at a future Council meeting.” Carried

05-04-78 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council provides exemptions for the media with regards to payment for agenda packages.” Carried Opposed: Councillor Cooper

ADJOURN

05-04-79 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the meeting be adjourned at 8:25 p.m.” Carried

CERTIFIED CORRECT

______MAYOR A/CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, MAY 2, 2005, AT 6:30 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were A. Hicik, A/CAO and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-05-08 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the agenda be approved with the following addition: 2.b) Fire Chief S. Skou.” Carried

PRESENTATIONS

CRD Diana Lokken, Director of Finance, Capital Regional District CRD budget

Ms. Lokken presented the Capital Regional District 2005 Budget for the District of Metchosin.

MVFD Chief S. Skou, Metchosin Volunteer Fire Department

 the new sign is almost done in the front of the fire hall  fire hazard is moderate for the last 7 days  there have been 95 fires in BC in April and they were all caused by human error  hope to have resident support for fire watch again  May 8th at 10:00 there is an open house at the fire hall  have applied for the “Fire Smart” grant  certified 20 men in the wildfire interface course  we had 9 calls last weekend, it was very busy  thanked the volunteers for all their hard work last weekend

PUBLIC PARTICIPATION

Mitchell Frank Mitchell, 530 Witty Beach Road Hackamore Trail Issue  the really big security risk we have are roads and long driveways  there is no evidence that says trails are a security risk  are we losing a sense of balance saying that horses and pedestrians can’t co-exist on the trails?  hopes Council won’t act on this petition tonight and ask the trails committee to come forward with what is proposed

Hammond Jane Hammond, 5447 Rocky Point Road Metchosin Community House  speaking on the letter in the agenda regarding renovations

Millett Stew Millett, Saddleback Read and submitted a letter in opposition to developing the trails on Hackamore and Saddleback.

Zinger Leslie Zinger, 525 Witty Beach Road  impressed to see the petition  would hope to have the same consideration on Witty Beach Road  would expect that none of these people on the petition have ever gone down Witty Beach Road  they would certainly understand about rural atmosphere and privacy

Matte-Munro R. Matte-Munro, 3965 Stirrup Place Read and submitted a letter in opposition to the proposed upgrade to community trail in Hackamore subdivision.

Council Meeting - 2 - May 2, 2005

Ward Ken Ward, 3980 Stirrup Place  opposed to the trails in Hackamore subdivision  not everyone wants trails, some people want privacy  one home will have trails on three sides  fire hazard is a huge risk  please consider our rural atmosphere when considering this

Thorpe Sue Thorpe, 4085 Saddleback Road  opposed to the trails in Hackamore Subdivision  dangerous for a number of reasons

Bacon Bev Bacon, #296, 108-800 Kelly Road  support the trails  these people think they bought in a gated community  subdivision plan approved because of the trail dedication  can sympathize with people losing this land, but it is public land  if you own property you may have to fence it  use trails often and don’t see disrespectful people

 support the community house request

ADOPTION OF MINUTES

P&E a) Planning & Environment Committee meeting held April 18, 2005

05-05-09 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Planning & Environment Committee meeting held April 18, 2005 be adopted.” Carried

Council b) Council Meeting held April 18, 2005

05-05-10 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Council meeting held April 18, 2005 be adopted with the following amendments: resolution 05-04-51, Councillor Dalzell said the ‘proposed join-up to the Goose, and a Councillor suggested a culvert’.” Carried

Workshop c) Special Council Workshop held April 25, 2005

05-05-11 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes from the Special Council Workshop held April 25, 2005 be adopted.” Carried

BUSINESS ARISING OUT OF THE MINUTES

Urban a) Letter from R.G. Woodland, CA, City of Victoria, March 18, 2005, 0135-09 Transportation Notice of Motion – Urban Transportations System

05-05-12 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That Council send a letter of support to the Honourable K. Falcon, Minister of Transportation for the urban transportation system initiative and a copy of this letter to go to the City of Victoria and the remaining CRD municipalities.” Carried

REPORTS

Mayor a) Mayor's Report

Would like to recognize the contributions to the community made by David Wolsk who recently passed away. He will be greatly missed in the community.

HASC b) Minutes of the Heritage Advisory Select Committee Meeting, Jan. 19, 0118-40C

Considered

Council Meeting - 3 - May 2, 2005

HASC c) Minutes of the Heritage Advisory Select Committee, Feb. 23, 0118-40C

Considered

PTASC d) Minutes of the Parks & Trails Advisory Select Committee Meeting, Apr. 19, 0118-55C

Considered

HAC e) Minutes of the Highways Administration Committee Meeting, Apr. 26, 0118-45C

Considered

Water f) Minutes of the Regional Water Supply Commission, Apr. 20, 0370-20-75

Considered

CRD g) Minutes of the Capital Regional District Board, Apr. 13, 0370-20-10

Considered

Mayor h) Monthly Mayors Report – April 2005

Considered

Committee i) Public Report from the Special Council Workshop for Committee Restructure, Apr. 25, 0120-15

Considered

Council j) Report from A. Hicik, Acting CAO, April 28/05, 0120-01 Rescheduling of Council Meetings

05-05-13 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council authorizes the following changes to the 2005 Council meeting schedule:  add a special Council meeting on May 9th for the adoption of the Financial Plan and Tax Rates bylaws  move the Council meeting scheduled for May 30th to June 13th  move the Council meeting scheduled for June 20th to June 27th.” Carried

CORRESPONDENCE

Bombing a) Letter from D. Corrigan, Mayor, City of Burnaby, April 7/05, 1380-01 Request for Public Inquiry into the Investigation of the Air India Bombing

Considered

Parks b) CRD Media Release, Apr. 25, 6120-01 Pay Parking begins May 1 at Thetis Lake Regional Park

Considered

R.C.M.P. c) Media Advisory, West Shore Detachment, R.C.M.P., Apr. 26/05, 7400-01

Considered

Trail d) Petition of Opposition to the Proposed Upgrade to Community Trail in Hackamore Subdivision

Considered

Council Meeting - 4 - May 2, 2005

BYLAWS

Bylaw 490 a) Report from A. Hicik, Treasurer, April 28/05, 1730 2005 to 2009 Financial Plan District of Metchosin Financial Plan Bylaw 2005 to 2009, No. 490

05-05-14 Moved and Seconded by Councillors Gramigna and Cooper: “That the District of Metchosin Financial Plan Bylaw 2005 to 2009, No. 490 be read a first time as amended.” Carried

05-05-15 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Financial Plan Bylaw 2005 to 2009, No. 490 be read a second time.” Carried

05-05-16 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Financial Plan Bylaw 2005 to 2009, No. 490 be read a third time.” Carried

05-05-17 Moved and Seconded by Councillors Dalzell and Kahakauwila: “That the trails coordinator is not to expend any funds on the Hackamore Trail without a resolution by Council.” Carried

Bylaw 491 b) Report from A. Hicik, Treasurer, April 28/05, 1970-10-01 2005 Tax Rates Bylaw District of Metchosin Tax Rates Bylaw 2005 to 2009, No. 491

05-05-18 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Tax Rates Bylaw 2005, No. 491 be read a first time.” Carried

05-05-19 Moved and Seconded by Councillors Gramigna and Dalzell: “That the District of Metchosin Tax Rates Bylaw 2005, No. 491 be read a second time.” Carried

05-05-20 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Tax Rates Bylaw 2005, No. 491 be read a third time.” Carried

Bylaw 492 c) Report from A. Hicik, Treasurer, April 28/05, 1730 Statutory Reserve Expenditure Bylaws Road Capital and Maintenance Reserve Fund Expenditure Bylaw No. 492, 2005

05-05-21 Moved and Seconded by Councillors Gramigna and Cooper: “That the Road Capital and Maintenance Reserve Fund Expenditure Bylaw No. 492, 2005 be read a first time.” Carried

05-05-22 Moved and Seconded by Councillors Gramigna and Cooper: “That the Road Capital and Maintenance Reserve Fund Expenditure Bylaw No. 492, 2005 be read a second time.” Carried

05-05-23 Moved and Seconded by Councillors Gramigna and Cooper: “That the Road Capital and Maintenance Reserve Fund Expenditure Bylaw No. 492, 2005 be read a third time.” Carried

Council Meeting - 5 - May 2, 2005

NEW BUSINESS

MCA a) Letter from Metchosin Community Association, Apr. 27/05, 0230-20-20 Request for permission to make improvements to Community House

05-05-24 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council approves in principle the proposed renovations to the Metchosin Community House.” Carried

Veteran b) Letter from B. Preston, Veterans Affairs Canada, Apr. 18/05, 1360-01 Invitation to Participate in the Year of the Veteran

05-05-25 Moved and Seconded by Councillors Dalzell and Kahakauwila: “That Council refer the invitation to participate in the Year of the Veteran and the memorial garden to Councillor Gramigna to report back to Council in June.” Carried

CRD Parks c) Letter from K. Watson, Chair, CRD Parks, Apr. 22/05, 6120-05 CRD Parks Master Plan

Considered

CRD d) Report from A. Hicik, Treasurer, April 28/05, 1970-10-15 Budget Capital Regional District 2005 Budget

05-05-26 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council receives the 2005 Capital Regional District and Capital Regional Hospital District budgets.” Carried

ADJOURN

05-05-27 Moved and Seconded by Councillors Dalzell and Cooper: “That the meeting be adjourned at 8:35 p.m.” Carried

CERTIFIED CORRECT

______MAYOR A/CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE SPECIAL COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, MAY 9, 2005, AT 3:30 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were A. Hicik, A/CAO and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-05-28 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved as presented.” Carried

BYLAWS

Bylaw 490 a) District of Metchosin Financial Plan Bylaw 2005 to 2009, No. 490

05-05-29 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Financial Plan Bylaw 2005 to 2009, No. 490 be finally passed and adopted.” Carried

Bylaw 491 b) District of Metchosin Tax Rates Bylaw 2005 to 2009, No. 491

05-05-30 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin Tax Rates Bylaw 2005, No. 491 be finally passed and adopted.” Carried

Bylaw 492 c) Road Capital and Maintenance Reserve Fund Expenditure Bylaw No. 492, 2005

05-05-31 Moved and Seconded by Councillors Gramigna and Cooper: “That the Road Capital and Maintenance Reserve Fund Expenditure Bylaw No. 492, 2005 be finally passed and adopted.” Carried

ADJOURN

05-05-32 Moved and Seconded by Councillors Gramigna and Dalzell: “That the meeting be adjourned at 3:33 p.m.” Carried

CERTIFIED CORRECT

______MAYOR A/CLERK

DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, MAY 16, 2005 AT 7:38 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were A. Hicik, A/CAO, J. Bradley, Planner and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-05-45 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved as presented.” Carried

PUBLIC PARTICIPATION

Tremblay Larry Tremblay, 3743 Dallimore  was involved in the Ferncliffe/Dallimore trail situation  applaud the office for a thorough solution  Hackamore trails will get nasty  trails don’t increase crime

Donaldson Brent Donaldson, 4039 Chalister Court  am concerned with all the undeveloped trails in Metchosin  should have neighbourhood meetings  estimate of average costs should be established for fees and costs review

Patterson Robert Patterson, 4850 Jelinek Place OCP Review  concerned that a number of issues are complex and there might not be sufficient opportunity to deal with these in depth  like to suggest the committee set up for individual subject areas

Bacon Bev Bacon, #296, 108-800 Kelly Road  praise the Planner’s reports on trail construction and fees  urges Council to go ahead with planned walkways  well maintained trails will prompt people staying on them  glad to see staff working on mapping the ecosystems  need to do it on the ground as well  the OCP review does feel rushed

ADOPTION OF MINUTES

Council a) Council Meeting held May 2, 2005

05-05-46 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes from the Council meeting held May 2, 2005 be adopted with the following amendment: resolution 05-05-17, add ‘on Hackamore Trail’ after funds.” Carried

Council b) Special Council Workshop held May 9, 2005

05-05-47 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Special Council Workshop held May 9, 2005 be adopted.” Carried

Council c) Special Council Meeting held May 9, 2005

05-05-48 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Special Council meeting held May 9, 2005 be adopted.” Carried

Council Meeting - 2 - May 16, 2005

BUSINESS ARISING OUT OF THE MINUTES

none

REPORTS

Mayor a) Mayor's Report

This is the last regularly scheduled Council meeting with our Acting CAO. Mr. John Lambie will be arriving in June to take over this position. Our thanks to Mr. Hicik for filling this role for the last year. We had a meeting at the Regional District on the gas tax; Metchosin should expect to receive up to $70,000 annually.

OCP b) Report from J. Bradley, Planner, May 9, 2005, 6440-05 Review Request for Special Meeting of Council, Status of OCP Review, Budget and Timeframes

05-05-49 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council receives the report from the Planner on Request for Special Meeting of Council, Status of OCP Review, Budget and Timeframes.” Carried

Mapping c) Report from J. Bradley, Planner, May 9, 2005, 6440-05 Information Report on Floodplain Mapping for the OCP

05-05-50 Moved and Seconded by Councillors Cooper and Kahakauwila: “That Council receives the report from the Planner on Floodplain Mapping for the OCP.” Carried

Trails d) Report from J. Bradley, Planner/Approving Officer, 5430-01 Notification of Neighbours of Trails at the time of Subdivision

05-05-51 Moved and Seconded by Councillors Cooper and Kahakauwila: “That Council receives the report from the Planner on Notification of Neighbours of Trails at the Time of Subdivision.”

Councillor Kahakauwila stated that it is important that trails, parks & other public lands be developed appropriately by the developer at the time of subdivision. This has been good, we have had issues in the past and I believe that with the way things are going now it hopefully won’t happen again, but that when the subdivision goes through and lands are dedicated, that they need to be developed appropriately.

Motion was Put Carried

Rain e) Report from J. Bradley, Planner, May 9, 2005, 3960-467 Water Follow up Report – Protection and Management of Rain Water Bylaw No. 467

05-05-52 Moved and Seconded by Councillors Dalzell and Cooper: “That Council authorizes staff to continue monitoring the performance of the Metchosin Protection and Management of Rain Water Bylaw No. 467, and to report back to Council prior to the end of 2005 in this regard.” Carried

Public f) District of Metchosin Public Communication Report Statistics for March

Considered

Building g) Building Inspection Department Permit Revenue – Year to Date 2005. 3790-02

Considered

Bylaws h) Report from C. Henderson, Capital Regional District, May 5, 2005, 0655-20-10 - Monthly Bylaw Enforcement/Animal Control Reports – April

Considered

Emerg. i) Minutes from the Metchosin Emergency Preparedness Committee Meeting, April 13/05, File: 0118-18A

Considered Council Meeting - 3 - May 16, 2005

CORRESPONDENCE

Cancers a) Letter from P. Griffiths, Committee Clerk, City of Coquitlam, May 5, 2005, 1380-01 Re: Fire Fighters Cancers

05-05-53 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That staff be directed to send a letter to the City of Coquitlam and the UBCM Member Municipalities advising them that the District of Metchosin supports the resolution regarding fire fighter cancers and that copies go to the new local MLA’s.” Carried

E-mail b) E-mail correspondence from E.A. Court, May 4, 2005, 1075-20-30 Re: e-mail address for standing committees

05-05-54 Moved and Seconded by Councillors Dalzell and Kahakauwila: “That the e-mail correspondence from E.A. Court dated May 4th be forwarded to the Advisory Select Committees for their comments.” Carried

BYLAWS

Committees a) Report from A. Hicik, Acting CAO, May 12, 2005, 0118-01 Committee Restructure Advisory Select Committee Bylaw No. 493 Policies C-100.70 to C-100-73, Select Committee Terms of Reference

05-05-55 Moved and Seconded by Councillors Cooper and Dalzell: “That Council adopts Council Policies C-100.70, C-100.71, C-100.72 and C-100.73.” Carried

05-05-56 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the Advisory Select Committee Bylaw No. 493 be read a first time.” Carried

05-05-57 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the Advisory Select Committee Bylaw No. 493 be read a second time.” Carried

05-05-58 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the Advisory Select Committee Bylaw No. 493 be read a third time.” Carried

05-05-59 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council extends the committee appointments to the end of June 2005.” Carried

A motion was Moved and Seconded by Councillors Gramigna and Kahakauwila that all committee appointments not have to be readvertised. This motion was later withdrawn.

05-05-60 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council authorizes staff to ask committee members of the Parks & Trails Advisory Select Committee and the Metchosin Environmental Advisory Select Committee whose terms expired on December 2004, if they wish to continue on the committee, and if so, that they send a letter to staff; and that staff contact applicants from 2004 and ask if they are still interested.”

05-05-61 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the preceding motion be amended to read ‘that all positions vacant in 2004 be advertised’.” Carried Opposed: Councillor Cooper

Amended Motion was Put Carried Opposed: Councillors Dalzell and Cooper

05-05-62 Moved and Seconded by Councillors Dalzell and Kahakauwila: “That the Select Committee Terms of References, Policies and Bylaw 493 be referred to the Select Committees.” Carried

Council Meeting - 4 - May 16, 2005

NEW BUSINESS

Recreation a) Letter from S. Strutt, Executive Director, BCRPA, May 5, 2005, 1380-15 Re: British Columbia Recreation Facilities Survey

05-05-63 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the BC Recreation Facilities Survey be referred to staff to fill in and send in.” Carried

ADJOURN

05-05-64 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the meeting be adjourned at 8:38 p.m.” Carried

CERTIFIED CORRECT

______MAYOR A/CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE SPECIAL COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON THURSDAY, MAY 26, 2005, AT 5:30 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were A. Hicik, Acting CAO, and J. Bradley, Planner.

AGENDA, ADDITIONS & APPROVAL

05-05-65 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the agenda be approved as presented” Carried

ADOPTION OF MINUTES

P&E a) Planning & Environment Committee meeting held May 16, 2005

05-05-66 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Planning & Environment Committee meeting held May 16, 2005 be adopted.” Carried

BUSINESS ARISING OUT OF THE MINUTES

Rezoning a) Report from J. Bradley, Planner, May 10, 2005, 3360-05-01 Rezoning Application – 05-01 (Lois Gardner – Virginia Kupitz) 3963 Metchosin Road

05-05-67 Moved and Seconded by Councillors Cooper and Gramigna: “That Re-Zoning Application 3360-05-01 be referred to a Public Information Meeting, scheduled for June 27, at 6:30 p.m., in order to receive input from the proponent and the public with respect to this proposal.” Carried

Fees b) Report from J. Bradley, Planner, May 11, 2005 Fees and Costs Review

05-05-68 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That staff be directed to prepare the necessary bylaw amendments, for Council’s consideration at a subsequent meeting, that would propose an increase to the application processing fees related to Rezoning (Applications to amend the Land Use Bylaw), OCP Amendments, and Subdivision, to better recover the actual costs to the District to process those applications, and that the proposed fee structure generally follow the fees as set out in Appendix 2 ‘Proposed Fee Structure’ of the Planner’s report on Fees and Costs, dated May 11, 2005.” Carried

Sooke OCP c) District of Sooke Bylaw No. 212

05-05-69 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council sends a letter to the District of Sooke stating that Metchosin has no concerns with the Regional Context Statement, and congratulations on completing this task.” Carried

REPORTS

OCP a) Report from J. Bradley, Planner, May 24, 2005, 6440-05 Scheduling of OCP Open House

05-05-70 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council authorizes an “Open House” meeting to be held at Hans Helgesen School, or another suitable venue, on Tuesday, June 28th, 2005 (6:30 p.m. to 9:30 p.m.), for the purpose of continuing the OCP consultation process now underway.” Carried

Special Council Meeting - 2 - May 26, 2005

Pavilion b) Report from J. Bradley, Planner, May 24, 2005, 3060-05-03 Waiving of DP requirement for Pavilion on municipal grounds

05-05-71 Moved and Seconded by Councillors Cooper and Dalzell: “That Council authorizes:

1. The works to construct the proposed Metchosin Pavilion (situated on the Municipal property at 4450 Happy Valley Road) be completed in compliance with a Building Permit;

2. The Building Permit fees in relation to the proposed Metchosin Pavilion be waived; and

3. That the proposed Metchosin Pavilion be granted an exemption form the requirement of a Development Permit.” Carried

BYLAWS

Bylaw 493 a) Advisory Select Committee Bylaw No. 493

05-05-72 Moved and Seconded by Councillors Gramigna and Cooper: “That Advisory Select Committee Bylaw No. 493 be finally passed and adopted.” Carried

ADJOURN

05-05-73 Moved and Seconded by Councillors Cooper and Dalzell: “That the meeting be adjourned at 5:34 p.m.” Carried

CERTIFIED CORRECT

______MAYOR A/CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JUNE 13, 2005, at ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were J. Lambie, CAO, A. Hicik, Treasurer and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-06-16 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the agenda be approved with the following addition: 10.a) Pavillion.” Carried

PRESENTATIONS

Boys & a) Hope Roberts – Boys & Girls Club Girls Club Re: Invitation to public event

Invited the public and Council to the following:  Annual general meeting on June 28th, 3:00 – 5:00 at the Delta Ocean Point, please RSVP by June 21st at 384-9133  Adventure Camp Carnival, 3780 Brotherstone Road, July 16th, 11:00 – 3:00

PUBLIC PARTICIPATION

Mitchell Bob Mitchell, 565 Wooton Road Bilston Creek Crossing  not discussing the pumphouse under the bridge tonight  evaluation of tenders is not clear as to how the tender is to be awarded  project itself is overkill  engineering is suspect

Hill Kym Hill, Brookview Drive Bilston Crossing  you are proposing to take an open space bridge and replace it with a tunnel  if you watch the creatures that cross under the bridge it is amazing  you have a mitigation plan for fish but not other creatures  asked Council to revisit this decision

ADOPTION OF MINUTES

Council a) Minutes of the Council meeting held May 16, 2005

05-06-17 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Council meeting held May 16, 2005 be adopted.” Carried

Council b) Minutes of the Special Council meeting held May 26, 2005

05-06-18 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Special Council meeting held May 26, 2005 be adopted.” Carried

Council Meeting - 2 - June 13, 2005

BUSINESS ARISING OUT OF THE MINUTES

Garden a) Verbal report from Councillor Gramigna Re: Year of the Veteran memorial garden

Councillor Gramigna reported that he had taken a look at the memorial garden and most of the proposed plant material is a favourite of our deer population. There will be a roof- top garden on the new pavilion and appropriate shrubs on the ground. We have invited the public to attend and give input.

REPORTS

Mayor a) Mayor’s report

At the FCM there was an interesting resolution on secondary suites. There was also a special park conference held in Michigan where they have turned a park into a working farm because all the farmland is quickly disappearing. They seem to have just accepted this, but were very interested in our ALR land ideas.

HAC b) Minutes of the Highways Administration Committee meeting held May 24, 2005

Considered

CRD c) Minutes of the Capital Regional District Board meeting held May 11, 2005

Considered

CRD d) Minutes of the Capital Regional District Board meeting held May 25, 2005

Considered

Hospital e) Minutes of the Capital Regional Hospital District Board meeting May 25, 2005

Considered

Water f) Minutes of the Juan de Fuca Water Distribution Commission meeting May 3/05

Considered

Water g) Minutes of the Regional Water Supply Commission meeting held May 18, 2005

Considered

GVPL h) Minutes of the Greater Victoria Public Library Board meeting held Apr. 26, 2005

Considered

RCMP i) Report from Inspector J. R. Faulkner, R.C.M.P. May 26, 2005, 0655-20-26 Monthly Mayors’ Report - April 2005

Considered

West j) Report from A. Hicik, Treasurer, June 9, 2005, 1221-04-01 Nile West Nile Virus Monitoring Contract

05-06-19 Moved and Seconded by Councillors Gramigna and Cooper: “That Council authorizes the award of the contract for the 2005 mosquito surveillance and pre-emptive control program to D.G. Regan and Associates Ltd., for a price not to exceed $5,743.” Carried

Signing k) Report from A. Hicik, Treasurer, June 9, 2005, 1690-06 Change of Signing Authority

05-06-20 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That Council authorizes John Lambie, CAO, to be added as a signing authority for the District, replacing Gerry Mellott, former Clerk-Administrator.” Carried Council Meeting - 3 - June 13, 2005

Bilston l) Report from A. Hicik, Treasurer, June 9, 2005, 5420-20-10 Bridge July/August Metchosin Road closure at Bilston Creek Bridge

05-06-21 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council receives the Bilston Bridge Replacement Report from the Treasurer dated June 9, 2005.” Carried

CORRESPONDENCE

Youth a) Letter from the Victoria Family Court Committee, May 6, 2005, 0360-20-20 - Minutes from the Family Court & Youth Justice Committee

Considered

Riparian b) Letter from Town of View Royal, May 5, 2005, 1380-01 - Riparian Areas Regulation – Request for Time Extension

Considered

Salmonid c) Letter from G. Regan, Minister of Fisheries and Oceans, May 10, 2005, 1360-01 - Salmonid Enhancement Program (SEP)

Considered

Planning d) Letter from Planning Institute of BC, May 9, 2005, 1380-01 - Planning Institute of BC 2005 Conference

Considered

Bilston e) Letter from Chosin Pottery, May 25, 2005, 5420-05-05 - July – August Bilston Creek Bridge Closure on Metchosin Road

Considered

NEW BUSINESS

Bite-Me a) Letter from Metchosin Volunteer Firefighter’s Society, April 13, 2005, 0840-04 - “Bite Me” Fishing Derby

05-06-22 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That Council grant the request for either:  the paved area at the rear of the Metchosin Fire Hall as described as Primary area (A) on the attached map, or  in the event of poor weather, the interior of the apparatus bay as described as Alternate area (B) on the attached map. (District Fire Chief Steen Skou in signing below, agrees to allow the Alternate area (B) if and when necessary, providing that adequate security is in place.) on Sunday August 14, 2005, for the purpose of the 11th Annual Metchosin Volunteer Fire Dept. “BiteMe” Fishing Derby. It is planned that the area be used for greeting, awards, presentations, and the preparation and consumption of food & beverage.” Carried

05-06-23 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin grants approval of a special occasion liquor license that is being acquired for the described areas for the Bite Me Fishing Derby.” Carried

Council Meeting - 4 - June 13, 2005

Fire Truck b) Letter from Fire Chief, S. Skou, June 9, 2005 - Parade – Engine 4

05-06-24 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council allows the Fire Department and Chief Skou to dispose of fire engine #4 as they see fit.”

05-06-25 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council table the issue regarding fire engine #4 so staff can investigate the legality of the truck keeping the name District of Metchosin.” Carried

05-06-26 Moved and Seconded by Councillors Dalzell and Cooper: “That staff be directed to prepare a report on the value of fire truck #4 and what purpose the District could use the truck for, and if it requires modifications and what those would cost.” Carried

Control c) Letter from D. Brown, CRD Bylaw, May 23, 2005, 4020-00 Officers - Appointment of additional Animal Control Officers

05-06-27 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That pursuant to Section 264(a)(b) of the Community Charter, Dean Ridley and Robert Letts be appointed as Animal Control Officers.” Carried

OTHER BUSINESS

Pavillion a) Report from Councillor Cooper on the Pavillion

Councillor Cooper wanted to give a big thank you to the following people for all their hard work and the great job they are doing on the pavilion:  Larry Tremblay for being there every day  Bob Patterson for doing the drawings  Nick Carrello in building inspection

We have three carpenters coming on Thursday so things should really move then. The cash donations have been slow, so far we have $500 from Brad Doney, $500 from Councillor Dalzell and now $500 from Councillor Cooper.

ADJOURN

05-06-28 Moved and Seconded by Councillors Dalzell and Kahakauwila: “That the meeting be adjourned at 7:50 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JUNE 27, 2005, AT 7:55 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were J. Lambie, CAO, A. Hicik, Treasurer, J. Bradley, Planner and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-06-43 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved with the following additions: Report from Councillor Cooper on the Pavilion; and 6.b)vii) Bilston Bridge Project.” Carried

PUBLIC PARTICIPATION

Donaldson Brent Donaldson, Metchosin Ratepayers Association  the firetruck was given to the Metchosin Volunteer Fire Department as a gift  $500 seems like a small amount  should triple the amount with the money going to the volunteers

Tremblay Larry Tremblay, 3743 Dallimore Road Read and submitted a letter opposed to the letter sent out by the APRM regarding the OCP review.

Bacon Bev Bacon, 296, 108-800 Kelly Road  support the fact that the bridge won’t be going ahead  should make it a quality project

 why aren’t the Hackamore Trails going through

Eisenhawer Dieter Eisenhawer, 4266 Happy Valley Road  the truck noise on Lindholm is very bad  truck are going by every 5 – 10 minutes all day long  is there anything in the permit that can change this

ADOPTION OF MINUTES

Council a) Minutes from the Council meeting held June 13, 2005

05-06-44 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Council meeting held June 13, 2005 be adopted.” Carried

REPORTS

Mayors Report

The following items were authorized for public information:  Mr. Andrew Hicik has been reclassified as the Deputy Clerk/Treasurer  Moralea Milne and William Cave were appointed to MEASC until December 2006  the District of Metchosin will contribute $2,000 towards a study on the future requirements and options for library services for the West Shore municipalities.

The CRD has hired a new CAO, Mr. Kelly Daniels, currently at the Regional District of Nanaimo; he will be starting on August 15th.

CRD Parks opened Sooke Potholes Regional Park on Sunday. The campground will be open on June 30th.

Council Meeting - 2 - June 27, 2005

Councillor Cooper wanted to mention Eric Quissey and Jack Howe for their contributions in the building of the pavilion. It is going ahead really good, but we could use some more cash donations. The tentative opening date is September 10th.

Committees b) Committee Recommendations

Parks and Recreation Committee

05-06-45 Moved and Seconded by Councillors Dalzell and Cooper: “That the status quo with Hackamore Trail subdivision stay as a natural park.” Carried Unanimously

Finance and Public Communications Committee

Grants 05-06-46 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District’s Grant-In-Aid policy be reviewed and brought back to the Finance & Public Communications Committee in the fall.” Carried

Finance 05-06-47 Moved and Seconded by Councillors Gramigna and Cooper: “That the Audited 2004 Financial Statements be accepted.” Carried

Rescue 05-06-48 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the District of Metchosin grants a donation to the Juan de Fuca Marine Rescue Society in the amount of $500.” Carried

c) Staff Reports

OCP Metchosin Official Community Plan Review (2005) Extension of Contract of Service

05-06-49 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council authorize an extension to the Contract of Service with Urban Aspects Planning Consultants Ltd, pursuant to Section 7.2 of the current Contract of Service, to allow for completion of the OCP Review in accordance with the pre-authorized Work Plan and budget endorsed by Council.” Carried

OCP Metchosin Official Community Plan Review (2005) Extension of OCP Task Force Term

05-06-50 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council authorize an extension to the term of the OCP Task Force until the last Open House of the OCP consultation process, which is being scheduled for mid-September, 2005.” Carried

OCP Metchosin Official Community Plan Review (2005) Regional Context Statement

05-06-51 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the District send a letter to the Minister of Community Services advising that the District of Metchosin is currently midway through its Official Community Plan review, and request that the Minister provide dispensation to the District regarding the August 13th deadline for the District to submit its Regional Context Statement to the CRD, and that the letter be copied to our MLA’s and the 12 CRD municipalities requesting letters of support.” Carried Unanimously

05-06-52 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council receive the correspondence from Mr. Mark Hornell, Director of Regional Planning Services dated 2005-May-31 (Schedule A) for information.” Carried Council Meeting - 3 - June 27, 2005

East Sooke East Sooke “Draft” Official Community Plan

05-06-53 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That Council authorize staff to write the Capital Regional District Electoral Area Planning Services Department stating that the District’s interests are unaffected by the draft OCP, and further suggesting that policies be added within Part 4 ‘Development Policies’ to ensure the District’s interests are protected as follows:

1. that where there is proposed development of land situated adjacent to the municipal boundary, East Sooke will consult with the District of Metchosin, and where reasonable, will encourage the use of buffers (visual, sound). 2. that East Sooke involves the District of Metchosin in infrastructure planning, especially concerning servicing and road network planning for lands situated adjacent to, or reasonably adjacent to, lands within the District.” Carried

Finance Statements of Financial Information

05-06-54 Moved and Seconded by Councillors Gramigna and Cooper: “That Council approve the District’s 2004 Statements of Financial Information.” Carried

Fire Truck Sale of Fire Truck by Metchosin Volunteer Firefighters Society

05-06-55 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council consent to the sale of the retired fire truck by the Metchosin Volunteer Firefighters Society, on the condition that the purchasers remove the name of the District of Metchosin from the fire truck.”

Councillor Kahakauwila said that the fire truck was given to the Society for their use. They have found they cannot afford the upkeep for this vehicle. By selling it for $527 they will cover their costs. If the truck sale is tendered we would most likely lose the use of this vehicle permanently. The members of the Society are in agreement with this sale for this amount, therefore I believe we should meet the requirements and grant our approval. Councillor Cooper wanted to know who authorized this silent auction, who appraised the truck and why it wasn’t put to tender. Councillor Dalzell said that this is a very embarrassing situation both for the District of Metchosin and the fire department, because we do not have a policy for disposal of assets for the municipal hall, fire department or EOC. Councillor Gramigna said that it is important to remember that this truck was gifted to the Society by Council resolution. Mayor Watson suggested staff contact the Society to see if they would consider selling the truck by public tender.

Motion was Put Carried

Bridge Bilston Bridge Project

05-06-56 Moved and Seconded by Councillors Dalzell and Cooper: “That Council reject both bids that were received for the Bilston Creek Bridge structure replacement and request a time extension and additional grant funding from senior governments; and delay the bridge replacement to 2006 or later for more competitive bidding.” Carried

05-06-57 Moved and Seconded by Councillors Dalzell and Cooper: “That for 2005, the District of Metchosin should fast track the Happy Valley Road culvert replacement (joint project with Langford) this year.” Carried

CORRESPONDENCE

City of a) Letter from City of Vernon Vernon re: Public Inquiry into the Investigation of the Air India Bombings

05-06-58 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the letter from the City of Vernon dated May 30, 2005 be received for information.” Carried

Council Meeting - 4 - June 27, 2005

Inspectors b) Letter from Canadian Association of Home & Property Inspectors re: UBCM resolution

05-06-59 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the letter from the Canadian Association of Home & Property Inspectors dated June 14, 2005 be received for information, and that Council support any UBCM resolution that offers consumer protection and consumer confidence through establishment of standards for the BC home and property inspection industry.” Carried Opposed: Councillors Dalzell and Cooper

ADJOURN

05-06-60 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the meeting be adjourned at 9:06 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JULY 18, 2005, AT 6:30 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were J. Lambie, CAO, J. Bradley, Planner and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-07-07 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the agenda be approved as presented.” Carried

PUBLIC PARTICIPATION

Gallie Barb Gallie, 4208 Bilston Place  the backhoe at Metchosin Day should have a safety line

Mitchell Frank Mitchell, 530 Witty Beach Road 3963 Metchosin Road  hopes Council takes the planner’s first option

OCP  if Council is planning to have a public meeting in September, Council should give direction to the consultant before August

Bacon Bev Bacon, Metchosin resident  has bylaw enforcement concerns regarding 3963 Metchosin Road

ADOPTION OF MINUTES

Council a) Minutes from the Council meeting held June 27, 2005

05-07-08 Moved and Seconded by Councillors Cooper and Kahakauwila: “That the minutes from the Council meeting held June 27, 2005 be adopted with the following amendment: resolution 05-06-51, should read 12, not 13.” Carried

REPORTS

a) Mayor’s Report

A subdivision has been registered for Mt. Ash and the summit has been protected as parkland. I have directed staff to proceed with a tow-away zone on Witty Beach Road.

b) Committee Minutes and Recommendations

Minutes of Planning & Environment Committee Meeting of June 27, 2005

05-07-09 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes from the Planning & Environment Committee Meeting held June 27, 2005 be received for information.” Carried

Council Meeting - 2 - July 18, 2005

DVP-05-02 05-07-10 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That notification be issued relevant to Development Variance Permit 05-02, pertaining to lands legally described as Lot 2, Section 44, Esquimalt District Plan 40999, that WOULD EXEMPT Subdivision Project 3320-05-01 from having to comply with Section 4.5(a) of ‘District of Metchosin Subdivision Servicing Bylaw No. 38, 1987 ,’ as it applies to the un-constructed portion of Graceland Drive (as shown in Schedule A), except for the minimum extent of construction required to accommodate driveway access to the proposed new lot, and the construction of a multi-use trail and associated improvements, as identified in the attached DVP (Schedule B); and That the proposed conditions of Development Variance Permit 05-02 be substantially in accordance with those in the form of permit attached as Schedule B, and that this draft permit be available for public inspection throughout the notification period; and Acknowledging Council has previously confirmed its acceptance of the proponent’s cash contribution of $19,500 towards local neighbourhood parks improvements, that direction be confirmed for the Approving Officer to secure this contribution prior to Final Approval of any subdivision of the subject property.” Carried

MEASC 05-07-11 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the Minutes from the Environmental Advisory Select Committee meeting held May 24, 2005 be received for information.” Carried

c) Staff Reports

Report from Planner, July 6, 2005 Re: Rezoning Application 3360-05-01 (L. Gardner-V. Kupitz) (3963 Metchosin Rd.)

05-07-12 Moved and Seconded by Councillors Gramigna and Cooper: “That re-zoning application 3360-05-01 be tabled pending more information from the proponent, including:  confirmation by a BC Land Surveyor of the proposed lot areas for both lots shown in the conceptual subdivision plan attached as Schedule A, exclusive of any panhandle access strip;  confirmation by a BC Land Surveyor of the distance between House #1 (as shown in Schedule A) to the proposed access strip; and upon receipt that staff be directed to prepare the draft bylaws to amend Metchosin Official Community Plan Bylaw, No. 258, 1995 and Metchosin Land Use Bylaw No. 259 to allow for rezoning of the property to the AG Zone, with site-specific text amendments to accommodate a two-lot fee simple subdivision of the property as proposed by the proponent.” Carried

OCP Report from Planner, July 8, 2005 Metchosin Official Community Plan Review (2005) Establishing date of the final OCP Open House

05-07-13 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That Council authorize the date of the final OCP Open House to be held Thursday, September 15th, 2005, venue to be determined, from 6:30 to 9:30, and direct Staff to provide notice of this meeting.” Carried

OCP Report from Planner, July 11, 2005 Re: Metchosin Official Community Plan Review (2005) Planning Consultant’s Report #1

05-07-14 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council receives the Planning Consultant’s Report for information and review.” Carried

Council Meeting - 3 - July 18, 2005

Sheep Report from Chief Administrative Officer, July 8, 2005 Re: Compensation for Sheep Kill

05-07-15 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That owners of sheep recently killed by wildlife predators be advised to contact the Provincial Government for compensation” Carried

UBCM Report from Chief Administrative Officer, July 11, 2005 Re: Emergency Resolution – UBCM Conference

05-07-16 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council adopt the following resolution to be presented at the UBCM Conference in late September: WHEREAS municipalities have historically received Grants-in-Lieu funding from the senior levels of government, AND WHEREAS negotiations with First Nation Bands could result in Provincial and/or Federal lands being part of the negotiation process, NOW THEREFORE, be it resolved that should any existing Provincial or Federal lands for which municipalities receive grants-in-lieu become part of any negotiated First Nations Agreement, that municipalities will be compensated financially on an annual basis for any lost revenues.” Carried

CORRESPONDENCE

Metchosin a) Letter from Metchosin Day Committee Day Re: Metchosin Day 2005

05-07-17 Moved and Seconded by Councillors Dalzell and Gramigna: "That regarding Metchosin Day 2005, Council approves the following:  permission to obtain liquor license for the event;  use of the municipal building, as last year;  liability insurance for the event, including Mr. Rimmer's property for parking and D. Mann Excavating for the backhoe event; and  use of the municipal pickup from 9:00 a.m. Friday Sept. 9 to and including Sept. 12." Carried

ALR b) Letter from the City of Burnaby Re: Agricultural Land Reserve

05-07-18 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the letter from the City of Burnaby regarding the Agricultural Land Reserve be received for information.” Carried

BYLAWS

Bylaw 494 a) Bylaw No. 494 – A Bylaw to Amend Fees Collected for Subdivision

05-07-19 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 494, 2005 be granted first reading.” Carried

05-07-20 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 494, 2005 be granted second reading.” Carried

Council Meeting - 4 - July 18, 2005

05-07-21 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the District of Metchosin Subdivision Servicing Amendment Bylaw, No. 494, 2005 be granted third reading.” Carried

ADJOURN

05-07-22 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the meeting be adjourned at 7:03 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK

DISTRICT OF METCHOSIN MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, AUGUST 15, 2005, AT 6:37 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were J. Lambie, CAO, and A. Hicik, Treasurer/Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-08-08 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved as presented.” Carried

PUBLIC PARTICIPATION

Tremblay Larry Tremblay, 3743 Dallimore Road OCP  adding Bed & Breakfast under Commercial Recreation?  consider using label “riparian wetland” instead of “floodplain” in Bilston Development Permit Area.

V. Mitchell Violaine Mitchell, 4198 Stillmeadow Road  Witty Beach parking has been a huge issue for many years  current solution has made situation worse - transferred problem to Stillmeadow Rd.  should gather residents and work out solutions.

Ridgeway Arthur Ridgeway, President, East Sooke Business Association  East Sooke residents voted 78% in recent referendum to remain rural  Metchosin should consider a boundary extension study with East Sooke  Sooke boundary extension should be tabled until Metchosin has had a chance to study East Sooke boundary extension  East Sooke wants to be governed by Regional Growth Strategy to remain rural.

Martin Sandra Martin, 4566 William Head Road  re: Bylaw 496, surprised at recommendation to accept small lot size for farm status  this lot size not suitable for any farmland in Metchosin  small lot size makes it ineligible for farm status, per BC Assessment.

Gallie Barbara Gallie, 4208 Bilston Place  re: OCP, in favour of sorting out pre-incorporation problems through strata titling  general statement in OCP report seems to allow more strata.

Riddle Alice Riddle, 4197 Stillmeadow Road  agree with No Parking signs on Witty Beach Road, but signs have made more people park on Stillmeadow  limited No Parking signs on one side of Stillmeadow would be better  new, safe, off street CRD parking lot should be established.

Zinger Leslie Zinger, 525 Witty Beach Road  agrees with previous speaker  can now enjoy yard; quieter, less pollution  now safer; can see cars coming, more room to get out of way  signs should only be seasonal  thanks Council for taking this step.

Fortune John Fortune, 3886 Graceland Drive  wishes to speak to his Development Variance Permit, if necessary.

Somers Bruce Somers, 519 Witty Beach Road  third time before Council on Witty Beach parking issue  it is a CRD problem; what was Council’s goal in taking this step?  neighbourhood issue should have been discussed in neighbourhood Council Meeting - 2 - August 15, 2005

 must outline choices, and then people can decide – wouldn’t have so many upset people  should have enforced existing signage – would have solved problem  this may be right answer, but should have consulted  Councillor to call group together, invite CRD rep, discuss options.

Meredith Lorne Meredith, 4195 Stillmeadow Road  disappointed with lack of public process re Witty Beach parking  agrees with previous speaker; moved problem up by one road  should be encouraging people to come to our community.

Also read letter from neighbour, Mansour Kelada-Antoun  signage on Witty Beach Road has resulted in problems on Stillmeadow and inconvenience to beach visitors  wishes to know why this action was taken without consultation, and what the objective is.

F. Mitchell Frank Mitchell, 530 Witty Beach Road Witty Beach Parking  agrees with what many others have said  this rule makes us look bad regionally

3963 Metchosin Road  stands by previous comments from APRM  should not delegate decision making power to ALC

OCP  hopes to have draft OCP available for people to look at before open house  believes Development Approval Information Areas can only apply where there is a Development Permit Area (DPA)  should have DPA’s for all large properties with potential environmental problems

Sooke Boundary Extension  on map in agenda package, some parts of East Sooke would not connect to others  should not support such a fragmented proposal.

Wells Kate Wells, 4192 Stillmeadow Road  Stillmeadow parking concerns  unsafe driving conditions have been created; concerns for kids on road  believes consultation would have lead to a better solution.

Donaldson Brent Donaldson, 4039 Chalister Court  agrees that neighbourhood dialogue is important  concerns with expansion of DPA’s, relating to steep slopes, in OCP  should continue to use Rainwater Bylaw instead to address these concerns.

Bacon Bev Bacon, Metchosin resident Roads Committee  believes that Roads Committee has been acting in an arbitrary manner  the Committee structure and meeting times are inappropriate  Committee does not liaise well with other committees, or consult with neighbours

OCP  process was flawed  the draft bears little resemblance to what she saw and heard  heard no call for development of village core  shouldn’t arbitrarily remove proposed roads from OCP map.

Hourigan Moira Hourigan, 3920 Metchosin Road  OCP road network planning should consider impact of neighbouring growth on our road planning  there has already been a Council resolution instructing staff to remove roads from OCP map  we have amenities with limited parking.

Council Meeting - 3 - August 15, 2005

ADOPTION OF MINUTES

Council a) Minutes from the Council meeting held July 18, 2005

05-08-09 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Council meeting held July 18, 2005 be adopted.” Carried

REPORTS

a) Mayor’s Report

Opening ceremony for the Metchosin Pavilion will be held on Saturday, September 10th, at 11:00 a.m. Lt. Governor will be present. Pavilion would not be possible without the many volunteers who volunteered time, money and talent to make this happen.

b) Committee Minutes and Recommendations

Minutes of the Environmental Advisory Select Committee Meeting of July 13, 2005

05-08-10 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes of the Environmental Advisory Select Committee Meeting of July 13, 2005 be received for information.” Carried

Minutes of the Highways Administration Committee Meeting of July 19, 2005

05-08-11 Moved and Seconded by Councillors Cooper and Kahakauwila: “That the minutes of the Highways Administration Committee Meeting of July 19, 2005 be received for information.” Carried

Staff Reports

OCP a) Metchosin Official Community Plan Review Report from the Chief Administrative Officer, dated August 11, 2005

05-08-12 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the recommendation from the CAO with respect to the Regional Context Statement be forwarded to the consultants.” Carried

05-08-13 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the recommendations from the CAO with respect to Housing be forwarded to the consultants.” Carried

05-08-14 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Agriculture be forwarded to the consultants.” Carried

05-08-15 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Commercial be forwarded to the consultants.” Carried

05-08-16 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendation from the CAO with respect to Home Based Business be forwarded to the consultants.” Carried

05-08-17 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendation from the CAO with respect to General Commercial Objectives and Policies be forwarded to the consultants.” Carried

Council Meeting - 4 - August 15, 2005

05-08-18 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Temporary Use Permits be forwarded to the consultants.” Carried

05-08-19 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the recommendations from the CAO with respect to Light Industrial be forwarded to the consultants.” Carried

05-08-20 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the recommendations from the CAO with respect to Forestry be forwarded to the consultants.” Carried

05-08-21 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Commercial Recreation be forwarded to the consultants.” Carried

05-08-22 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Development Permit Areas be forwarded to the consultants.” Carried

05-08-23 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Development Approval Information Areas be forwarded to the consultants.” Carried

05-08-24 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Amenity Development and Amenity Zoning/Bonusing be forwarded to the consultants.” Carried

05-08-25 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Growth and Density be forwarded to the consultants.” Carried

05-08-26 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the recommendations from the CAO with respect to Physical Environment be forwarded to the consultants.” Carried

05-08-27 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendation from the CAO with respect to Providing/Improving Youth Recreational Opportunities & Facilities be forwarded to the consultants.” Carried Councillor Dalzell Opposed We should be establishing a mechanism to look at youth recreational opportunities and facilities, not just the survey.

05-08-28 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the recommendations from the CAO with respect to Transportation be forwarded to the consultants.” Carried

05-08-29 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the recommendations from the CAO with respect to Road Network Planning be forwarded to the consultants.” Carried

05-08-30 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the recommendation from the CAO with respect to Trails and Cycling Paths be forwarded to the consultants.” Carried

Council Meeting - 5 - August 15, 2005

05-08-31 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the recommendation from the CAO with respect to Road Maintenance be forwarded to the consultants.” Carried

05-08-32 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Community Services be forwarded to the consultants.” Carried

05-08-33 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Heritage and Culture be forwarded to the consultants.” Carried

05-08-34 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Heritage Resources be forwarded to the consultants.” Carried

05-08-35 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Archaeological Sites and Resources be forwarded to the consultants.” Carried

05-08-36 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the recommendations from the CAO with respect to Making It Happen be forwarded to the consultants.” Carried

Langford b) City of Langford Regional Context Statement

05-08-37 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council authorize staff to write a letter to the City of Langford, with copies to the Board of the Capital Regional District and the Ministry of Community Services, advising that the District of Metchosin has no objections to the City of Langford’s draft Regional Context Statement as provided by Langford Official Community Plan Bylaw; Amendment No. 98 (Regional Context Statement), 2005.” Carried Sooke c) Proposed Boundary Extension – District of Sooke

05-08-38 Moved and Seconded by Councillors Kahakauwila and Dalzell: “With respect to the municipal boundary extension proposed for the District of Sooke, as outlined in the referral received from Ms. Bonnie Sprinkling dated 2005-June-29, that Council authorize staff to write to the District of Sooke, with copies to Capital Regional Planning Services, Juan de Fuca Electoral Area Planning Services, and the Ministry of Community Services, as follows: 1. That the District of Metchosin’s interests are not affected by any proposed extension that would affect its “West Boundary”; 2. As to the proposed extension of the “East Boundary”, that the interests of the District of Metchosin identified in Schedule A (of the Planner’s report, dated 2005-August-05, file no. 6420-25-60) should be accounted for, before any municipal boundary extension is approved; and 3. That the District of Metchosin wishes to thank the District of Sooke for the opportunity to comment on this proposal. Carried Mayor Watson Opposed It is wrong for the District of Sooke to expand its boundaries after the referendum. Nothing should be done until the Province steps in and comes up with a proper mechanism for East Sooke governance.

DVP-05-02 d) Request for Development Variance Permit

05-08-39 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Development Variance Permit 05-02 be issued, in the form of permit attached as Schedule A, pertaining to lands legally described as Lot 2, Section 44, Esquimalt District, Plan 40999, that would exempt Subdivision Project 3320-05-01 from having to comply with Section 4.5(a) of District of Metchosin Subdivision Servicing Bylaw No. 38, 1987.” Carried Council Meeting - 6 - August 15, 2005

Election e) 2005 Municipal Elections

05-08-40 Moved and Seconded by Councillors Gramigna and Kahakauwila: 1. That Council appoint Mr. Tom Moore as Chief Election Officer, and Ms Rachael Parker as Deputy Election Officer for the 2005 municipal election; and 2. That Council authorize District staff to contract with Diebold Election Systems for the provision of a voting machine, with related supplies and services, for the 2005 municipal election. Carried Councillor Dalzell Opposed Does not agree with costs incurred for use of the voting machine.

CORRESPONDENCE

Parking a) Letters from F. Mitchell and L. & K. Meredith, Aug. 10, 2005 Re: Parking on Witty Beach and Stillmeadow Roads

05-08-41 Moved and Seconded by Councillors Kahakauwila and Gramigna: "That we refer the matter of parking on Witty Beach Road and Stillmeadow Road to the Highways Administration Committee, to proceed with a consultation process with the local residents to investigate possible solutions to the parking issues along that corridor, and a member of CRD Parks should also be present.” Carried

Councillor Gramigna would like a member of CRD Parks to be present with the neighbourhoods of Stillmeadow and Witty Beach Road, District staff and the Highways Committee to discuss this issue.

BYLAWS

Bylaws a) Bylaws No. 487 & 488 re: Rezoning Application at 4725 Eales Road 487 & 488

05-08-42 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That District of Metchosin Official Community Plan Amendment Bylaw No. 487 be finally adopted.” Carried

05-08-43 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That District of Metchosin Land Use Bylaw Amendment Bylaw No. 488 be finally adopted.” Carried

Bylaw 494 b) Bylaw No. 494 – A Bylaw to Amend Fees Collected for Subdivision

05-08-44 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That District of Metchosin Subdivision Servicing Amendment Bylaw, No. 494, 2005 be finally adopted.” Carried

Bylaws c) Bylaws No. 495 & 496 re: Rezoning Application at 3963 Metchosin Road 495 & 496

05-08-45 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That with respect to the land use and/or density changes proposed by rezoning application 3360- 05-01 (pertaining to Part of Lot 2, Section 74, Metchosin District, Plan 2917) Council lift from the table the rezoning application for further consideration.” Carried

05-08-46 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council receive the survey plan submitted by the proponent.” Carried

05-08-47 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council grant first reading to Metchosin Official Community Plan Amendment Bylaw No. 495.” Carried Councillor Dalzell Opposed Council Meeting - 7 - August 15, 2005

05-08-48 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council grant second reading to Metchosin Official Community Plan Amendment Bylaw No. 495.” Carried Councillor Dalzell Opposed

Councillor Kahakauwila is in support of sending Bylaws 495 and 496 to Public Hearing. She is neither for nor against the application, but these people have made the application, and it deserves proper public consideration.

05-08-49 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council grant first reading to Metchosin Land Use Bylaw Amendment Bylaw No. 496.” Carried Councillor Dalzell Opposed

05-08-50 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council grant second reading to Metchosin Land Use Bylaw Amendment Bylaw No. 496.” Carried Councillor Dalzell Opposed

05-08-51 Moved and Seconded by Councillors Kahakauwila and Cooper: “That staff be directed to request from the proponent, prior to the scheduling of a Public Hearing, a lawyer’s Letter of Undertaking to the District, confirming that any subdivision plan that may be approved by the Approving Officer be registered in the Land Title Office:  Subject to adoption of the appropriate amending OCP and LUB Bylaws by Council,  Subject to the subdivision plan’s compliance with the appropriate Bylaws adopted by Council; and  Within 30 days of the date Council adopts the amending Bylaws.” Carried

Bylaw 498 d) Bylaw No. 498 – Juan de Fuca Recreation Centre Fees and Charges

05-08-52 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Juan de Fuca Recreation Centre Fee Bylaw No. 498, 2005 be given first reading.” Carried

05-08-53 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Juan de Fuca Recreation Centre Fee Bylaw No. 498, 2005 be given second reading.” Carried

05-08-54 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Juan de Fuca Recreation Centre Fee Bylaw No. 498, 2005 be given third reading.” Carried

ADJOURN

05-08-55 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the meeting be adjourned at 8:13 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK DISTRICT OF METCHOSIN MINUTES OF THE SPECIAL COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON THURSDAY, SEPTEMBER 1, 2005, at 4:00 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were J. Lambie, CAO, and A. Hicik, Treasurer/Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-09-01 Moved and Seconded by Councillors Gramigna and Dalzell: “That the agenda be approved as presented.” Carried

REPORTS

a) Report from J. Lambie, CAO Receipt of Draft 2005 Official Community Plan from Urban Aspects Consulting Group

05-09-02 Moved and Seconded by Councillors Gramigna and Dalzell: “That Council refer the Draft OCP to staff for review for consistency with Council directives, and authorize staff to make any appropriate changes before releasing the document to the public.” Carried

BYLAWS

Bylaw 498 a) Bylaw No. 498 – Juan de Fuca Recreation Centre Fees and Charges

05-09-03 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Juan de Fuca Recreation Centre Fee Bylaw No. 498, 2005 be finally adopted.” Carried

Bylaw 499 b) Bylaw No. 499 – District of Metchosin Local Government Elections Bylaw

05-09-04 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That District of Metchosin Local Government Elections Bylaw No. 499 be given first reading.” Carried

05-09-05 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That District of Metchosin Local Government Elections Bylaw No. 499 be given second reading.” Carried

05-09-06 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That District of Metchosin Local Government Elections Bylaw No. 499 be given third reading.” Carried

ADJOURN

05-09-07 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the meeting be adjourned at 4:30 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, SEPTEMBER 12, 2005, AT 6:30 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell and Kahakauwila. Also present were J. Lambie, CAO, A. Hicik, Treasurer and C. Clark, Recording Secretary.

Regrets: Councillor Gramigna

AGENDA, ADDITIONS & APPROVAL

05-09-08 Moved and Seconded by Kahakauwila and Dalzell: “That the agenda be approved as presented.” Carried

PUBLIC PARTICIPATION

Hourigan Moira Hourigan, 3920 Metchosin Road Would like to correct her comments reflected in the minutes of the August 15th meeting; she does not think the OCP road network planning should consider the impact of neighbouring growth on our road planning and wonders when staff will be removing roads from the OCP map.

Bacon Bev Bacon, #296, 108-800 Kelly Road

 wasn’t trying to attack the roads committee at the last meeting  it wasn’t the roads committee that was dealing with her concerns  the roads coordinator should have a list of who he should be talking to before he makes decision

ADOPTION OF MINUTES

Council a) Minutes from the Council meeting held Aug. 15, 2005

05-09-09 Moved and Seconded by Kahakauwila and Cooper: “That the minutes from the Council meeting held August 15, 2005 be adopted.” Carried

Council b) Minutes from the Special Council meeting held Sept. 1, 2005

05-09-10 Moved and Seconded by Kahakauwila and Cooper: “That the minutes from the Special Council meeting held September 1, 2005 be adopted.” Carried

REPORTS

Mayor a) Mayor’s Reports

The pavilion opening and Metchosin Day were both successful and a very public weekend for the District of Metchosin. Everyone appreciated the hard work it took to get the Metchosin Pavilion ready for Metchosin Day. The weather cooperated, as it usually does, and there were record numbers this year.

Would like to thank the office staff for making the pavilion opening a flawless success: Sheila, Tammie, Cathie, Allison, Andrew, Jay and John.

Witty Report from the Mayor, Sept. 8, 2005 Beach Re: Witty Beach Road Parking

05-09-11 Moved and Seconded by Kahakauwila and Dalzell: “That Council receive the report for information.” Carried

Council Minutes - 2 - September 12, 2005

Minutes b) External Minutes and Recommendations

WSPRS Minutes of a meeting of the West Shore Parks & Recreation Society Board of Directors, held June 16, 2005

05-09-12 Moved and Seconded by Kahakauwila and Cooper: “That the minutes of the meeting of the West Shore Parks & Recreation Society Board, held June 16, 2005 be received for information.” Carried

Reports c) Staff Reports

OCP Report from the Chief Administrative Officer, Sept. 7, 2005 Re: Draft Official Community Plan

05-09-13 Moved and Seconded by Kahakauwila and Dalzell: “That Council receive the Draft Official Community Plan, and the document be made available for public input at the Open House scheduled for September 15th.” Carried

Finance Report from the Treasurer, Sept. 8, 2005 Re: Quarterly Financial Report

05-09-14 Moved and Seconded by Kahakauwila and Dalzell: “That the report on financial operations for the year to date be received for information.” Carried

BYLAWS

Bylaw Report from A. Hicik, Treasurer/Deputy Clerk, Aug. 31, 2005 499 Bylaw No. 499 – District of Metchosin Local Government Elections Bylaw

05-09-15 Moved and Seconded by Kahakauwila and Cooper: “That District of Metchosin Local Government Elections Bylaw No. 499 be finally adopted.” Carried

ADJOURN

05-09-16 Moved and Seconded by Kahakauwila and Cooper: “That the meeting be adjourned at 6:54 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, SEPTEMBER 19, 2005 at 6:30 p.m. ______

Present: Mayor Watson in the Chair, Councillors Dalzell, Cooper and Kahakauwila. Also present were J. Lambie, CAO and C. Clark, Recording Secretary.

Regrets: Councillor Gramigna

. AGENDA, ADDITIONS & APPROVAL

05-09-17 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the agenda be approved as presented.” Carried

PUBLIC PARTICIPATION

Mitchell Frank Mitchell, 530 Witty Beach Road  3963 Metchosin Road  yet another exception to a bylaw  entrance is narrower again  is a work still in progress  concerned with amendment to OCP that is independent from the OCP review underway

Yoachim Avril Yoachim, 783 Winfall Road  would like to state her displeasure with 3963 Metchosin Road  opens bylaws for others

Bray Kate Bray, 3845 Cactus Place  commend MEASC for the OCP work  hopes Council and consultants will pay attention to MEASC’s suggestions

 concerned with the implications of 3963 Metchosin Road  concerned with the reduction of width in driveway

Skou Fire Chief Skou, Metchosin Volunteer Fire Department  have been 158 calls to date, up by 23 calls from last year  only 2 bush fires  there is a Duty Officer on duty Monday – Friday, 6:00 p.m. – 6:00 a.m., Saturday and Sunday 24 hours and a Chief Duty Officer on 24 hours, 7 days per week  have 33 active members, 3 recruits, 3 junior firefighters  there are 6-7 members available during the day, which is more than other departments can muster except Langford and Colwood which have 7 full-time day staff  Captain Nick Pedersen (training officer) has moved to Colwood, just on the other side of the District line  it has been decided to allow him to remain an active firefighter  Fire Expo has been cancelled due to potential teachers strike; the expo has been postponed until sometime in the spring  out-of-house training has been completed for the year  have 3 in-house courses scheduled for the fall, as well as our regular Thursday night practices

ADOPTION OF MINUTES

Council Minutes from the Council meeting held Sept. 12, 2005

05-09-18 Moved and Seconded by Kahakauwila and Dalzell: “That the minutes from the Council meeting held September 12, 2005 be adopted.” Carried Council Meeting - 2 - Sept. 19, 2005

REPORTS

a) Mayor’s Report

The Honourable Paul Martin, Prime Minister was in Victoria on Saturday and I was introduced to him by Dr. Keith Martin, M.P. I was able to present him with a Metchosin Footprints book and a red School Museum shirt. He was very pleased to receive these gifts. It was a great honour to have met him.

Councillor Kahakauwila reported on the upcoming Open House at William Head on Saturday from 10:00 – 4:00. There are no purses or bags allowed; (they have lockers for them) and only one sealed package of cigarettes is allowed.

b) Committee Minutes and Recommendations Minutes of Environmental Advisory Select Committee Meeting of Sept. 8, 2005

05-09-19 Moved and Seconded by Kahakauwila and Cooper: “That the minutes of the Environmental Advisory Select Committee Meeting of Sept. 8, 2005 be received for information, and that the recommendations with regard to the Draft OCP be referred to the OCP consultants as well as to staff for their comments.” Carried

c) Staff Reports In Camera i) Public Report from Sept. 1, 2005 In Camera Meeting Status of John Lambie, CAO

05-09-20 Moved and Seconded by Kahakauwila and Dalzell: “That the public report from the Sept. 1, 2005 In Camera meeting be received for information.” Carried

CORRESPONDENCE

Cycling a) Letter from Victoria Wheelers Cycling Club re: Permission to hold Boxing Day Time Trial on District roads.

05-09-21 Moved and Seconded by Cooper and Dalzell: "That Council authorize the Victoria Wheelers Cycling club to hold their Boxing Day Time Trial." Carried

BYLAWS

Bylaws Report from J. Bradley, Planner, Sept. 13, 2005 495 & 496 Re: Rezoning Application 05-01 – 3963 Metchosin Rd. Bylaw No. 495 – Metchosin Official Community Plan Amendment Bylaw No. 495 Bylaw No. 496 – Metchosin Land Use Bylaw Amendment Bylaw No. 496

05-09-22 Moved and Seconded by Kahakauwila and Cooper: “That Council receives the updated Survey Plan dated 2005-August-29, as submitted by the proponent (Schedule A).” Carried Opposed: Councillor Dalzell

05-09-23 Moved and Seconded by Kahakauwila and Cooper: “That Council receives Mr. Ronald Hunter’s Letter of Undertaking, dated 2005-August-22 (Schedule B).” Carried Opposed: Councillor Dalzell

05-09-24 Moved and Seconded by Kahakauwila and Cooper: “That Council rescinds second reading of Metchosin Official Community Plan Amendment Bylaw No. 495 and Metchosin Land Use Bylaw Amendment Bylaw No. 496.” Carried

Council Meeting - 3 - Sept. 19, 2005

05-09-25 Moved and Seconded by Kahakauwila and Cooper: “That Council grants second reading, as amended, to Metchosin Official Community Plan Amendment Bylaw No. 495.”

Councillor Dalzell doesn’t support this due to the process.

Motion was Put Carried Opposed: Councillor Dalzell

05-09-26 Moved and Seconded by Kahakauwila and Cooper: “That Council grants second reading, as amended, to Metchosin Land Use Bylaw Amendment Bylaw No. 496.”

Councillor Dalzell doesn’t support this due to the process.

Motion was Put Carried Opposed: Councillor Dalzell

05-09-27 Moved and Seconded by Kahakauwila and Cooper: “That staff be directed to schedule the Public Hearing for consideration of Bylaw No. 495 and Bylaw No. 496, and to issue notifications accordingly.” Carried

ADJOURN

05-09-28 Moved and Seconded by Cooper and Kahakauwila: “That the meeting be adjourned at 6:55 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, OCTOBER 3, 2005, AT 6:30 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were J. Lambie, CAO, A. Hicik, Treasurer and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-10-09 Moved and Seconded by Kahakauwila and Dalzell: “That the agenda be approved as presented.” Carried

PUBLIC PARTICIPATION

Roberts Hope Roberts, Boys & Girls Club Here to update Council and the public on the activities that have taken place and are planned for the Brotherston Road property.  733 children attended the Earth Adventure Summer Camp (5% from Metchosin)  held the first Adventure Camp Carnival on July 16th  huge success with lots of teen volunteers  netted $4,000 which goes directly back into the programs  many new fall programs at the Brotherston Road property  thanked the District of Metchosin for their support in the way of tax breaks

Star Mike Star, 4409 William Head Road Resubmitted the letter he had submitted in April regarding his property.

ADOPTION OF MINUTES

Council Council meeting held on September 19, 2005

05-10-10 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Council meeting held on September 19, 2005 be adopted.” Carried

REPORTS

Mayor a) Mayors Report

At the In Camera meeting tonight Council appointed Yvonne Carnell, Lee Johnston and Charlotte Adams to the Parks and Trails Advisory Select Committee for terms to expire December 31, 2006. Council will not advertise for the vacancy on the Environmental Advisory Select Committee until December when we advertise for the 3 terms set to expire.

As many of you may know, the District of Metchosin was successful in defending its Bylaw 444 not only in the Supreme Court of BC, but also in the Court of Appeal for BC. The appeal was dismissed in June of this year as being without merit.

In late September, the reasons for the dismissal were finally made public. The Court of Appeal basically reiterated the findings of the Supreme Court judge. The Court of Appeal confirmed that the District of Metchosin’s procedures with respect to the adoption of Bylaw 444 were sound, and the adoption of the bylaw was within the statutory authority of the District.

Council Meeting - 2 - October 3, 2005

b) Committee Minutes and Recommendations

Minutes of Heritage Advisory Select Committee Meeting of Sept. 21, 2005

05-10-11 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes of the Heritage Advisory Select Committee Meeting of Sept. 21, 2005 be received for information, and that the recommendations with regard to the Draft OCP and business arising from the minutes be referred to staff.” Carried

c) Staff Reports

GVPL Report from A. Hicik, Treasurer, Sept. 29, 2005 Library Operating Agreement

05-10-12 Moved and Seconded by Kahakauwila and Gramigna: “That Council approve the new Library Operating Agreement, and authorize the Mayor and Chief Administrative Officer to sign the Agreement on behalf of the District.” Carried

BYLAWS

Bylaws a) Report from A. Hicik, Treasurer, Sept. 28, 2005 502 & 503 Re: Permissive Tax Exemptions Bylaw No. 502 – Heritage Tax Exemption Bylaw Bylaw No. 503 – General Tax Exemption Bylaw

05-10-13 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Heritage Tax Exemption Bylaw, 2005, No. 502 be read a first time.” Carried

05-10-14 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Heritage Tax Exemption Bylaw, 2005, No. 502 be read a second time.” Carried

05-10-15 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Heritage Tax Exemption Bylaw, 2005, No. 502 be read a third time.” Carried

05-10-16 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That General Tax Exemption Bylaw, 2005, No. 503 be read a first time.” Carried

05-10-17 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That General Tax Exemption Bylaw, 2005, No. 503 be read a second time.” Carried

05-10-18 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That General Tax Exemption Bylaw, 2005, No. 503 be read a third time.” Carried

Bylaw 504 b) Report from A. Hicik, Treasurer, Sept. 29, 2005 Re: Fees & Charges Bylaw Bylaw No. 504 – District of Metchosin Miscellaneous Fees & Charges Bylaw

05-10-19 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That District of Metchosin Miscellaneous Fees & Charges Bylaw No. 504 be read a first time.”

Councillor Gramigna said that he is glad the District is moving forward on this issue, we have been battering it around for a long time and it is a fair and equitable way of dealing with the issue.

Motion was Put Carried

05-10-20 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That District of Metchosin Miscellaneous Fees & Charges Bylaw No. 504 be read a second time.” Carried

Council Meeting - 3 - October 3, 2005

05-10-21 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That District of Metchosin Miscellaneous Fees & Charges Bylaw No. 504 be read a third time.” Carried

05-10-22 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That District of Metchosin Photocopying Fees Policy No. A-100.10 be repealed. “ Carried

05-10-23 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the amended District of Metchosin Agenda Package Distribution Policy No. C-100.02 be adopted, effective the day after the adoption of Bylaw No. 504.” Carried

ADJOURN

05-10-24 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the meeting be adjourned at 7:06 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK

DISTRICT OF METCHOSIN REPORT ON THE PUBLIC HEARING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD WEDNESDAY, OCTOBER 12, 2005 at 7:00 p.m. ______

Present: Mayor Watson in the Chair; Councillors Kahakauwila, Cooper, Dalzell and Gramigna. Also present were J. Lambie, CAO; A. Hicik, Recording Secretary; S. Hurst, Planning Consultant.

Chair's Address

This public hearing is being convened pursuant to Section 890 of the Local Government Act in order to consider the following proposed bylaws:

1. Metchosin Official Community Plan Amendment Bylaw No. 495 2. Metchosin Land Use Bylaw Amendment Bylaw No. 496

At these public hearings, any person present who believes that his or her interest in property is affected by the proposed bylaws shall be given an opportunity to be heard on the matters contained in the proposed bylaws. However, it is important that all who speak at this meeting restrict their remarks to matters contained in the bylaws, as it is my responsibility as Chair of this meeting to ensure that all remarks are so directed.

In order to avoid people spending long periods of time in line, we are using a sign-up sheet for speakers. If you did not sign the sheets, you will be provided with an opportunity to speak after we have heard from those who did sign up. We will call you in the order your name appears on the sheet. We no longer call for those in favour or those opposed at separate times.

After reading this address, I will proceed to read the Notice of Public Hearing, which outlines the purpose of the bylaws in detail. Mr. Lambie will then read the names and addresses and summarize each letter that has been received regarding the bylaws since the Notice was advertised. I will then call for persons to be heard.

Those of you who wish to speak concerning the proposed bylaws should commence your address by clearly stating your name and address. Then you may give us the benefit of your views concerning the proposed bylaws.

If you are representing another person or a group, please give the name of the person or organization that you are representing. You may be asked by a Council member to provide written appointment from that person or organization.

Members of Council may, if they so wish, request clarification following your presentation. However, the main function of Council members this evening is to listen to the views of the public. It is not the function of Council at these public hearings to debate the merits of the proposed bylaw with individual citizens.

Everyone who deems his or her interest in property to be affected shall be given the opportunity to be heard at this meeting. No one will be, or should feel, discouraged or prevented from making his or her views known. However, if you simply wish to state your agreement with the views of a previous speaker, please do so by naming the speaker and stating that you agree with their comments.

After this public hearing has concluded, Council may, without further notice, give whatever effect Council believes proper to the representations made at this hearing.

During the course of a public hearing, people sometimes tend to become too enthusiastic or emotional. Regardless of whether you favour or oppose any particular application or Public Hearing - 2 - October 12, 2005

argument, please refrain from applause or other expressions of emotion. Restraint enables others whose views may or may not coincide with your own to exercise their right to express their views and enables all views expressed to be heard in as impartial a forum as possible.

Chair then read the Notice of Public Hearing.

Chair called for submissions re: Bylaw 495

Foster Applicant: Wendy Foster, 3963 Metchosin Rd.  1st house built 1963; second in 1966 – District has inspection records of 2nd.  Metchosin’s 1st OCP drafted 19 years later.  Therefore, legal at time of construction.  Want to conform to current OCP by giving each house its own lot.  Density will not increase – houses are already there.  Inclusion in ALR was method of giving back to community

Webb John Webb, 4704 Sooke Rd. (read following three letters)

Essau Fern Esau-Quagliotti – 625 Lombard Dr.  opposed as it affects all property owners in Metchosin and is incongruent with our OCP

Martin S. Martin – 4566 William Head Rd.  opposed as it will set dangerous precedent for agricultural land  several variances being asked for

APRM APRM  opposed to subdivision as it amends the OCP to permit the subdivision of this property to below currently permitted minimum lot sizes  owners had opportunity in the past to address issues of non-conformance  OCP should not be amended during full fledged review

J. Lambie, CAO, read following four submissions:

Doney B. Doney – 1047 Liberty Dr.  opposed to application as it is in conflict with our current OCP which is under review  current OCP review has endorsed current density and zoning rules  full implications of this change should be explored before making decision

Pratt C. Pratt – 5041 William Head Rd.  opposed to application as it is inconsistent with ALR principles  access is too narrow  property is unsightly

Patterson R. Patterson/G. Linnaea – 4850 Jelinek Place  opposed as property is in ALR, which shouldn’t be subdivided  sets dangerous precedent

Hollemans J. Hollemans – 912 Herlihy Place  opposed as application would lead to increase in density

Wilde S. Wilde – 3816 Duke Rd.  opposed to rezoning; would set precedent, especially for ALR lands  no evidence put forward, to her knowledge, to support legal non-conforming status  adequate insurance is available; not a valid reason to rezone.  no obligation for local government to assist in estate planning  illegal suites, unsightly premises, mechanical repair business on site  going to extremes to accommodate individual owner at expense of community Public Hearing - 3 - October 12, 2005

Hourigan M. Hourigan 3920 Metchosin Rd.  opposed; approval would set precedent for subdivision of ALR lands  should find another solution to legal non-conformance  preserve ALR land and preserve 9.8 acre minimum

Watson C. Watson 4722 William Head Rd.  agrees with intent of comments that have been made  should reject because it is against community beliefs; it is contrary to current OCP; it would would set precedent.

V. Mitchell F. Mitchell read letter from V. Mitchell 4198 Stillmeadow Rd  opposed as it would set precedent

Hoffman F. Mitchell read letter from K. Hoffman – 3753 Brotherston Rd.  opposed  being considered separate from current OCP review  would compromise integrity of ALR  would set a dangerous precedent

F. Mitchell F. Mitchell 530 Witty Beach  opposed as the application goes against current OCP (which is under review) and sets a dangerous precedent  land use guidelines are in place for a reason – should not be varied.  Legal non-conforming status has not been confirmed.

B. Mitchell B. Mitchell – 565 Wootton Rd.  opposed; agrees with much of what has been said  bylaws violate the community vision and philosophy of OCP  many resources have gone into processing this application

Innis T. Innis - 4414A Bennett Rd.  not convinced that a precedent will be set  each individual should be treated separately  concerned that this applicant may be receiving preferential treatment  his family had a subdivision application rejected at an early stage  would support this application if his own would be treated the same way, but rejects it due to commitment of resources and major bylaw changes required.

Doney B. Doney – 1047 Liberty Dr.  opposed  a previous report from the planner recommended that secondary suites not be allowed if application goes forward.  would necessarily set a precedent  is contrary to OCP

Tremblay L. Tremblay – 3743 Dallimore Rd.  it is dangerous and sets a bad precedent to limit comments of those opposed  concerned with costs, but also the costs incurred for FOI, for example.  was told there were 2 legal non-conforming houses, with suites.  tax benefit would be generated by allowing this rezoning and subdivision  concerned with sideyard allowance – could a road go down left side?  could the house be moved to conform to setbacks?  not committing to support or opposition

Bacon B. Bacon – #296, 108-800 Kelly Rd. (see letter)  opposed  1.9 acres does not meet minimum size requirements  setback, frontage, panhandle not acceptable; panhandle lots and shared driveways not supported in past Public Hearing - 4 - October 12, 2005

 unsightly at back of property, with serious drainage issues  not a hardship case  multiple uses, not all compliant  multiple families; suites not approved  should address problems before applying for concessions  should be no preferential treatment for people providing community service

Wulff D. Wulff – 925 Clapham (see letter)  opposed; agrees with much of what was said previously  this application does have to do with OCP review; review indicates opposition to this type of rezoning  lot sizes should not be reduced  would set precedent for future

Johnson W. Johnson – 580 Witty Beach  opposed  OCP should be respected

Foster Applicant: Wendy Foster, 3963 Metchosin Rd.  houses built before OCP  majority’s wishes should not prevent consideration for an application  attempting to address some issues of non-conformity  drainage and “livestock” issues being addressed (ticket for dogs)  no intention to sell either property  unsightliness acknowledged

Chair called for submissions re: Bylaw 496

It was confirmed with all speakers that their comments applied to both bylaws.

Chair made statement that no person shall give further information regarding the subject matter of the bylaw to Council members after the conclusion of the public hearing.

The Chair declared the Public Hearing adjourned at 8:15 p.m.

Certified as fair and accurate

______CHAIR CORPORATE OFFICER DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, OCTOBER 17, 2005, AT 6:30 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were J. Lambie, CAO, A. Hicik, Treasurer and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-10-25 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved with the following amendment: Item 8.c) to be moved forward before presentations.” Carried

Bylaws Rezoning Application – 3963 Metchosin Rd. 495 & 496 Metchosin Official Community Plan Amendment Bylaw, No. 495 Metchosin Land Use Bylaw Amendment Bylaw, No. 496

05-10-26 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Metchosin Official Community Plan Amendment Bylaw, No. 495 be read a third time.”

Councillor Kahakauwila made the following statement:

“Based on the information that was presented at the Public Hearing in regards to this application I can no longer support advancement of this rezoning.

I do not make this decision lightly. The circumstances surrounding this application are compelling. It is even conceivable to say that their situation was created by our OCP. The difficulty is the future fallout based on a decision today to allow this rezoning to go ahead.

This new zoning will, at this point, only apply to the subject property; the problem is that once this zoning is allowed into our OCP and Land Use Bylaw, it opens the door to other applications for the same zoning without an easy ability to thwart subdividing larger pieces of agricultural land into smaller parcels.

I understand the need for the applicant to try and rectify their current situation. However, it is my job as a Councillor to consider the repercussions to larger community. In this case the negative impact that this will have on our community as a whole does not justify the change in zoning in order to have these two houses legally comply.

I understand that my decision will close the door to this rezoning, but a window still remains open to correct the issue of the legal non-conforming dwelling unit. The applicant has the ability to apply to rezone their property with a designation that currently exists in our Land Use Bylaw. If they choose this option that remains open to them, both dwelling units will become legal conforming dwellings on the one property.

This decision reminds me of the heart-wrenching decision that I had to make three years ago regarding another applicant who wanted to make provisions for his family. It was not unlike this situation in that they had been members of the community for a long time, they contributed to the community and they were trying to deal with a situation on their property that had not been their doing. Like today, the application went against the principles set out in our current OCP and the answer was no.

There have been some members of the public that have questioned why Council did not say no from the beginning. The answer is simple – we have a responsibility to the community as a whole, but also to the individual property owners who pay their taxes to us. They have a right to apply and they have a right to have their Council give them consideration through due process.”

Councillor Gramigna said that the facts are that we follow our OCP and we hold our ALR land in great regard. This application could set a large precedent.

Councillor Dalzell said that she is sorry, but is saying no because of the precedent setting and encourages the applicant to look at other avenues. Council Meeting - 2 - October 17, 2005

Councillor Cooper said that the application has been one of his hardest in his time on Council. Councillor Kahakauwila summed it up well.

Mayor Watson agreed that it was a very tough decision. The applicant had every right to bring forth the application. It wasn’t a precedent setting decision. She is glad the land is now back in the ALR, but was concerned with setbacks and the panhandle strip.

Motion was Put Defeated Opposed: all

05-10-27 Moved and Seconded by Councillors Kahakauwila and Cooper: “That “Metchosin Land Use Bylaw Amendment Bylaw, No. 496” be read a third time.” Defeated Opposed: all

PUBLIC PARTICIPATION

Star Michael Star, 4409 William Head Road Read and submitted a letter to request a portion of his land be included in the Village Centre Development Permit Area.

Bray Kate Bray, 3845 Cactus Place  approve of the agenda package charge  disturbed that any group or individual can apply to have the charge waived  concerned that the OCP still has nothing in it on air quality

Milne Moralea Milne, 4704 Sooke Road Read and submitted a letter outlining some concerns with the draft OCP:  DP areas are good  need something on clean air  good that there is something about the night sky

Donaldson Brent Donaldson, 4039 Chalister Court  encourages council to move forward with the OCP  perhaps secondary suites could be dealt with separately so as to not slow things down  hopes we won’t get too heavy handed concerning the environment  hopes the road can be closed longer than 2 minutes on November 11th

Mitchell Frank Mitchell, 530 Witty Beach Road  spoke to his letter on the OCP  it still has substantial weaknesses  should get rid of some of the excess verbiage

ADOPTION OF MINUTES

Council a) Minutes from the Council meeting held on October 3, 2005

05-10-28 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes from the Council meeting held on October 3, 2005 be adopted.” Carried

REPORTS

Mayor a) Mayors Report

Would like to thank Moralea Milne, Garry Fletcher, Anitra Winje and Adam Weir for the successful planting of the green roof on the pavilion. It will be spectacular come spring and it has been planted with native vegetation.

Council Meeting - 3 - October 17, 2005

b) Staff Reports

Council Report from A. Hicik, Treasurer, Oct. 13, 2005 Schedule Revised Council Meeting Schedule

05-10-29 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the regular Council and Planning & Environment Committee meetings scheduled for November 21st be re-scheduled for Monday, November 14th, at the regular time of 6:30 p.m.” Carried

Election Report from J. Lambie, CAO, Oct. 6, 2005 Local Government Election

05-10-30 Moved and Seconded by Councillors Kahakauwila and Cooper: “That prior to the November 19th municipal election, Council not receive any questions or statements which would provide opportunities for members of the public to conduct “political agendas”, i.e. “electioneering”.” Carried

Mary Hill Report from J. Lambie, CAO, Oct. 11, 2005 Mary Hill Conservation

05-10-31 Moved and Seconded by Councillors Gramigna and Dalzell: “That the District of Metchosin forward a letter to the Federal Government, requesting the following: 1. that the Mary Hill area be designated as a protected conservation area; 2. that the property be transferred to Parks Canada; and 3. that a copy of the letter be sent to Dr. Keith Martin, M.P. and Chief Russ Chips, Beecher Bay Band.” Carried Unanimously

OCP Report from J. Lambie, CAO, Oct. 13, 2005 2005 OCP Consultation

05-10-32 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council receive the final consultant’s report form Urban Aspects Consulting Group and Boulevard Transportation Group on the 2005 OCP Review consultation process and findings.” Carried

CORRESPONDENCE

Remembrance a) Correspondence from V. Hammond, 14th JDF Scouts, October 8, 2005 Day Re: Remembrance Day Ceremonies

05-10-33 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Metchosin Road, at the cenotaph, be closed for a two-minute period for the observance of a period of silence at 11 a.m. on November 11th, and that traffic be reduced to a single lane for the 30-minute period of the ceremony, with Fire Department personnel to direct traffic at this time.” Defeated Opposed: all

05-10-34 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That staff advise the public that Metchosin Road will be closed for a 30-minute period on November 11th to accommodate Remembrance Day Ceremonies at the Cenotaph; and further that we advise staff to put up detour signs at Pears Road, Glen Forest Road and William Head Road to direct traffic away from the area as needed; and that Fire Department personnel will assist in directing traffic as well as keeping the participants of the ceremonies safely within the road limits.”

Councillor Kahakauwila requests that staff contact the MUSE with this information.

Motion was Put Carried

Council Meeting - 4 - October 17, 2005

Agenda b) Correspondence from T. Reid, October 8, 2005 Policy Re: Agenda Package Distribution Policy

05-10-35 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the correspondence from Mr. Reid be received for information.” Carried

BYLAWS

Bylaws a) Permissive Tax Exemptions 502 & 503 Bylaw No. 502 – Heritage Tax Exemption Bylaw Bylaw No. 503 – General Tax Exemption Bylaw

05-10-36 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Heritage Tax Exemption Bylaw, 2005, No. 502 be finally adopted”; Carried

05-10-37 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That General Tax Exemption Bylaw, 2005, No. 503 be finally adopted”. Carried

Bylaw 504 b) Bylaw No. 504 – District of Metchosin Miscellaneous Fees & Charges Bylaw

05-10-38 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That District of Metchosin Miscellaneous Fees & Charges Bylaw No. 504 be finally adopted.” Carried

OCP c) Report from J. Lambie, CAO, October 13, 2005 2005 Official Community Plan Review Metchosin Official Community Plan Bylaw, No. 500

05-10-39 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That section 4.3.12(c) of the OCP be removed, and the section renumbered accordingly, and that Map #3 not be amended.” Carried

05-10-40 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the additional comments received from the Private Managed Forest Land Council, the Ministry of Transportation, CRD Environmental Services, the Agricultural Land Commission, and the Ministry of Environment, with respect to the draft Official Community Plan be received.” Carried

Council Meeting - 5 - October 17, 2005

05-10-41 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Metchosin Official Community Plan Bylaw No. 500 be read a first time.”

Councillor Gramigna said that it is time that Council had a good and thorough discussion in a public forum. This OCP has major changes to it with two contentious issues: secondary suites in accessory buildings and development permit areas. The timeline for this has been too short. Staff has worked extra hard on this. Using the Land Use Bylaw to deal with this is wrong, won’t support first, second or third reading.

Councillor Dalzell said that we should remove secondary suites in accessory buildings from the report and should have a referendum called to deal with it.

Councillor Kahakauwila said that this Council pushed to get on with the OCP review. She is concerned with bringing a document forward to the public in this form. The Land Use Bylaw hasn’t been changed yet. Many issues still haven’t been settled. We have made a good start, should start on the Land Use Bylaw now. Don’t support first, second or third reading.

Councillor Cooper said that we could look at the document for 100 years, he is in favour of moving forward.

Mayor Watson said that this OCP has been under review for the past five years. The last Council decided to deal with it in a modular fashion. This Council has made good decisions. The OCP is a visionary document for the community. The document is fluid, not a regulatory document. We do allow secondary suites in main buildings. The Land Use Bylaw is the regulatory document. The OCP is a well thought out document to guide us, and this community has established its vision. It is important that Council take this through to public hearing.

Motion was Put Defeated Opposed: Councillors Kahakauwila, Gramigna and Dalzell

05-10-42 Moved and Seconded by Councillors Dalzell and Kahakauwila: “That a referendum be held on secondary suites in accessory buildings and that staff come up with the wording.” Defeated Opposed: Mayor Watson, Councillors Cooper, Kahakauwila and Gramigna

ADJOURN

05-10-43 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the meeting be adjourned at 7:45 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK

DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, NOVEMBER 7, 2005 at 6:30 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were J. Lambie, CAO, A. Hicik, Treasurer and C. Clark, Recording Secretary.

AGENDA, ADDITIONS & APPROVAL

05-11-07 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the agenda be approved as presented.” Carried

PUBLIC PARTICIPATION

Mitchell Frank Mitchell, 530 Witty Beach Road  MEASC report was great  last item on tonight’s agenda is a joke  the increase suggested is unreasonable  everyone agrees that Council works hard

Hourigan Moira Hourigan, 3820 Metchosin Road  agree with Frank  inappropriate for such a raise to be asked in a slow growth municipality  please vote down the bylaw

Bray Kate Bray, 3845 Cactus Place  second Frank’s comments on the MEASC report  wonder why the Councilors are going up to 68% of the Mayor’s salary  benefit package adds $3,200 to each Council member’s stipend  why were the comparative municipalities selected?  lower the percentage of the increase to be more in keeping with the private sector

Bacon Bev Bacon, #296, 108-800 Kelly Road  second what Kate Bray said about air quality and agenda package fees at the last meeting  wonder if the comments sent to Council on the OCP could be made available to the public in a counter copy book  unbecoming to deal with suggested pay increase right now

Hildreth Larry Hildreth, 859 Arden Road  the present remuneration is way too low  increases suggested are considerable, but not when you see what you are getting now  doing this now makes sense.

ADOPTION OF MINUTES

Council a) Minutes from the Council meeting held on October 17, 2005

05-11-08 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes from the Council meeting held on October 17, 2005 be adopted.” Carried

REPORTS

a) Mayors Report

As per past practice, the District office will be closed between Christmas and New Years. The office will close at approximately noon on December 24th, and will not reopen until 8:00 a.m. Tuesday, January 3rd. Three Statutory Holidays will be observed during this closure, with office staff using vacation time for the remaining three days.

Councillor Cooper reported that two donations were made to the pavilion the previous week. $1,200 and $2,000 were the donations. Thanked everyone for their generosity.

Council Minutes - 2 - November 7, 2005

b) Committee Minutes and Recommendations

MEASC i) Minutes of Environmental Advisory Select Committee meeting of October 25, 2005

05-11-09 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the minutes of the Environmental Advisory Select Committee meeting held on October 25, 2005 be received for information.” Carried

HAC ii) Minutes of the Highways Administration Committee Meeting on October 18, 2005

0511-10 Moved and Seconded by Councillors Cooper and Kahakauwila: “That the minutes of the Highways Administration Committee meeting held on October 18, 2005 be received for information.” Carried

c) Staff Reports

GVPL i) Report from J. Lambie, November 2, 2005 West Shore Library Service

05-11-11 Moved and Seconded by Councillors Dalzell and Kahakauwila: 1. “That Council receive the report from Randall Panter and Catharine Read & Associates – A Report on Present and Future Service Needs; 2. That Council receive the letter from the City of Langford, dated October 20th, on the subject matter; 3. That the City of Langford be advised that the report is being referred to the newly elected Council for consideration and direction; and 4. That the District of Metchosin recommend to the West Shore communities that the report be shared with School District #62 and the Ministry of Education, in efforts for a partnership to be considered on future library services.” Carried

Library ii) Report from A. Hicik, November 2, 2005 Library Provisional Budget

05-11-12 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council receive for information the report from the Greater Victoria Public Library Board (GVPL) on their 2006 Provisional Budget.” Carried

d) External Reports

RCMP Report from Insp. J. Faulkner, October 13, 2005 Monthly Mayor’s Report

05-11-13 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the Monthly Mayor’s Report from the RCMP for September 2005 be received for information.” Carried

CORRESPONDENCE

Policing a) Correspondence from the City of Williams Lake Re: Policing Cost Increases

05-11-14 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the correspondence from the City of Williams Lake re Policing Cost Increases be received for information, and that the CAO liaise with Williams Lake on any future meetings.” Carried

BYLAWS

Council a) Report from J. Lambie, November 2, 2005 Council Remuneration

05-11-15 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council Remuneration Bylaw No. 506 be read a first time.”

Council Minutes - 3 - November 7, 2005

Councillor Kahakauwila said that the benefits and per diem are reasonable. The 31% proposed increase was not well received. Support Mr. Lambie in taking on this initiative. Would like to see it amended to 5% now and 5% in 2006. Councillor Dalzell said that she has refused automatic increases every year. The stipend should cover expenses and she is not in favour of the increases. Councillor Cooper said that he supports parts of it. He is in favour of the increase of wages and per diem, but doesn’t support medical and dental as Council is not union.

Motion was Put Carried Opposed: Councillor Dalzell

05-11-16 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council Remuneration Bylaw No. 506 be read a second time with the following amendments: 1. Mayor’s Indemnity a. Effective December 1, 2005, the Mayor shall be paid annual remuneration of $14,456.00 of which one-third is an allowance for expenses incidental to the discharge of the duties of the mayor’s office. 2. Councillors’ Indemnity a. Effective December 1, 2005, a Councillor shall be paid annual remuneration of $8,432.00 of which one-third is an allowance for expenses incidental to the discharge of the duties of the Councillor’s office. 3. Increases a. Effective December 1, 2006 the Mayor and Councillors annual remuneration shall be increased by 5%. b. For the calendar year 2007, and for each subsequent calendar year thereafter, the annual remuneration set out in sections 1 and 2, and increased under subsection 3.a. shall be increased or decreased by a percentage amount equal to the percentage increase or decrease of the Victoria Consumer Price Index for the twelve month period from January 1st to December 31st of the previous year. . That the rest of the bylaw be renumbered accordingly.” Carried Opposed: Councillor Dalzell

05-11-17 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council Remuneration Bylaw No. 506 be read a third time.” Carried Opposed: Councillor Dalzell

05-11-18 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council authorize an update of the travel expense policy to increase the per diem rates for meals to $75.00 per day and incidental expenses to $40.00 per day.” Carried Opposed: Councillor Dalzell

PRESENTATIONS

RCMP Insp. Jim Faulkner, West Shore RCMP Detachment Commander. Quarterly Update

Here to answer any questions on the monthly Mayor’s Report. Prime is working well. The Strategic Planning is half way through. We have a website up and running if anyone wants more information.

ADJOURN

05-11-19 Moved and Seconded by Councillors Kahakauwila and Dalzell: “That the meeting be adjourned at 7:40 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, NOVEMBER 14, 2005 AT 6:30 P.M. ______

Present: Mayor Watson in the Chair; Councillors Cooper, Dalzell, Kahakauwila and Gramigna. Also present were J. Lambie, CAO, A. Hicik, Treasurer and C. Clark, Recording Secretary.

Mayor Watson reported that the District has suffered two great losses in the last week. Dunc Ruth’s funeral was last Saturday. The celebration of life for Gerald Strawson will be held on Thursday from 4:00 – 7:00 at the Community Hall. These residents will be greatly missed in Metchosin.

Would like to thank all members of Council for the last three years. I would also like to thank all members of the public who participated on the standing and advisory committees. Everyone has put in a lot of hard work over the last three years. To the candidates, good luck and thanks for putting your names forward.

On Saturday, November 19th the Fire Hall opens its doors at 700 p.m. to wait for the election results. Refreshments will be available.

AGENDA, ADDITIONS & APPROVAL

05-11-24 Moved and Seconded by Councillors Gramigna and Dalzell: “That the agenda be approved with the following addition: 6.b)iii) Council Report, November 14, 2005 Re: Bill 11, Workers’ Compensation Amendment Act – Re Firefighters.” Carried

PUBLIC PARTICIPATION

West Neil West, 4491 Leefield Road Here to speak about his email in opposition to the use of voting machines.

Zinger Leslie Zinger, 525 Witty Beach Road  hopes Council will rethink giving themselves raises  is time for Council to reimburse the volunteer firefighters  was horrified to see electronic voting  lack of confidentiality in the process used

Stundon Lorraine Stundon, 745 Cook Road  here to speak to their application  trying to subdivide off a lot, which we are already zoned for

Higgins Sandy Higgins, 900 Arden Road  have the property adjacent to the Stundons  in favour of their application  want Cook Road to remain intact

Martin Sandra Martin 4566 William Head Road Read and submitted a letter in opposition to the proposed development on 745 Cook Road because it ignores the property rights of both the Municipality and the near neighbours.

Mitchell Frank Mitchell, 530 Witty Beach Road Read and submitted a letter in opposition to the proposal for 745 Cook Road

Cole Tom Cole, 3960 Hibbert Road  inquired about the payment ordered by the courts re Ms. Wilde  reported that he made the sign for Mayor Watson

Donaldson Brent Donaldson, 4039 Chalister Court  support the report on Bill 11  commend Council on the financial situation  thanked Council for lifting the Bilston Moratorium Council Meeting - 2 - November 14, 2005

Bacon Bev Bacon, #296, 108-800 Kelly Road  second the points made on electronic voting  don’t support the Cook Road proposal

ADOPTION OF MINUTES

Council a) Minutes of the Council meeting held on November 7, 2005

05-11-25 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the minutes of the Council meeting held on November 7, 2005 be adopted.” Carried

REPORTS

Mayor a) Mayors Report

Covered everything earlier.

b) Staff Reports

i) Report from the Planning Consultant, November 9, 2005 Request for Development Variance Permit, 745 Cook Road (Steve Stundon)

05-11-26 Moved and Seconded by Councillors Kahakauwila and Cooper: “That notification be issued relevant to Development Variance Permit 05-03, pertaining to lands legally described as Section 24, Metchosin District, Except Parcel A (DD 416271), and Except Parts in Plans 6959, 21476, 22711, 23356, 23553, 29729 & 30273, that would exempt Subdivision Project 3320-05-05 from having to comply with Section 4.5(a) of “District of Metchosin Subdivision Servicing Bylaw No. 38, 1987,” as it applies to the un-constructed portion of Cook Road (as shown in Schedule A), while providing a full width “Local C” road standard with 5.0 m wide pavement for approximately 140 m, which represents the extent of Cook Road that is already constructed as a gravel road, in excess of the required standards for this portion of the road, as identified in the DVP attached to the report as Schedule B; and That the proposed conditions of Development Variance Permit 05-03 be substantially in accordance with those in the form of permit attached to the report as Schedule B, and that this draft permit be available for public inspection throughout the notification period.” Carried Opposed: Councillor Gramigna

Financial ii) Report from the Treasurer, November 10, 2005 Third Quarter Financial Report

05-11-27 Moved and Seconded by Councillors Cooper and Gramigna: “That Council authorizes $2,000.00 be provided for finishing the Pavilion.” Carried

05-11-28 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the report on financial operations for the year to date be received for information.” Carried

Firefighters iii) Report from the Chief Administrative Officer, November 14, 2005 Bill 11, Workers’ Compensation Amendment Act – Re Firefighters

05-11-29 Moved and Seconded by Councillors Cooper and Kahakauwila: “That Council forward a letter to the Honourable Mike de Jong, Minister of Labour and Citizens’ Services, and the Honourable John Les, Solicitor-General, urging inclusion of volunteer firefighters within the Workers’ Compensation Act to provide compensable coverage for voluntary firefighters for prescribed diseases due to the nature of voluntary work as a firefighter; That Council forward a letter to the Union of BC Municipalities requesting their support in having WCB coverage for voluntary firefighters on the same basis as full-time paid firefighters; and That copies of the letters to Minister de Jong and the UBCM be forwarded to Maurine Karagianis and John Horgan, MLA’s; Mr. David Hodgins, Fire Commissioner, the BC Fire Chiefs Association, the Metchosin Volunteer Fire Department and Carol James.” Carried Council Meeting - 3 - November 14, 2005

BYLAWS

Bylaw 506 Report from the Treasurer, November 10, 2005 Council Remuneration Bylaw

05-11-30 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council Remuneration Bylaw No. 506 be adopted.”

Councillor Kahakauwila said that she is in support with the changes made. Councillor Dalzell pointed out that it is more than 10%, we are a small municipality and we should be conservative with taxpayers’ money. Councillor Cooper said that it is about time Council got paid a little better.

Motion was Put Carried Opposed: Councillor Dalzell

ADJOURN

05-11-31 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the meeting be adjourned at 7:44 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CLERK

DISTRICT OF METCHOSIN MINUTES OF THE INAUGURAL COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, DECEMBER 5, 2005 AT 6:30 P.M. ______

Present: Mayor Ranns in the Chair; Councillors Gramigna, Kahakauwila, Mitchell and Webb. Also present were J. Lambie, CAO, and C. Clark, Recording Secretary.

OATHS OF OFFICE

Mayor Ranns, Councillors Gramigna, Kahakauwila, Mitchell and Webb were sworn into office by Mr. John Lambie, Chief Administrative Officer.

MAYOR’S ADDRESS

Good evening everyone and welcome to tonight’s inaugural meeting. A special welcome to our Fire Department’s new Honour Guard who, in addition to protecting our lives and properties is now providing a ceremonial representation of our Community. Impressive and appreciated.

I will begin my address by thanking you and the other residents of Metchosin for your interest and commitment to our community. You have provided this Council with a clear mandate, based on direction, not personality.

The first and most specific instruction you have given this council is to ensure Metchosin’s future as a rural Community. We are the only Municipality in the region with that mandate. Most others have elected pro-development councils.

This means that we must not only protect our own rural integrity but stand as an example to the other green belt areas in the region on what can be done and how to do it. Council cannot do this alone. One of our tasks will be to encourage the various community groups to work together and with Council to help resolve the issues which have been divisive and a cause for concern among our residents.

One of the main areas of concern has been the Community Plan revision. The current Plan has served this community well for the past 20 years and can continue to do so. It is our intention to put the Review process on hold until we can work out solutions to the contentious issues that will be fully acceptable to the public. These issues, which include secondary suites and the Village Center, will be dealt with individually and always focused on rural planning philosophies.

A Blue Green Spaces strategy will be encouraged by Council and undertaken primarily by the Metchosin Environmental Advisory Committee.

Bylaw 444 is a prominent issue in our community and shall be addressed by this Council.

Policing must be dealt with during this term and Council recognizes the public will to improve efficiencies wherever possible so that taxes will not be impacted.

Metchosin School will be vacated again when the new Happy Valley School in constructed. This institution has been part of the heart of our Community, so a new Council/School District liaison will be implemented to help find uses aligned with our rural focus and that will provide opportunities for your youth.

In order to fulfill our mandate to address these and other issues, Council must earn the confidence of our residents. To help accomplish this we will be restructuring our Council committees to take a more prominent role in Council decision-making. Committee meetings will be held separately, on the second Monday of each month, where the less formal Committee format will allow for greater public input. Committee Chairs will be more involved in their areas and will work together on common issues. Meetings will be scheduled for times more suitable to the public.

And finally I want to appeal to the public to understand that if we are to be regarded as a leading example of rural planning we will have to think and act outside the urban standard. We must together be able to freely examine ideas and concepts for what they are, accepting or rejecting them on their merits and their support of our rural objectives. In order to inspire others we must be able to inspire ourselves. Inaugural Council Meeting - 2 - December 5, 2005

Therefore I am asking you for your patience and understanding that an idea or proposal is simply that, and will not become policy until the public understands and accepts it. That is this Councils commitment to you.

MAYOR’S APPOINTMENTS

Standing Committees

Parks & Recreation Committee Councillor Mitchell Finance & Public Communications Committee Councillor Webb Planning & Environment Committee Councillor Gramigna Highways Committee (New) Councillor Kahakauwila

Advisory Select Committees

Environmental Advisory Select Committee Councillor Webb Heritage Advisory Select Committee Councillor Mitchell Fire Advisory Select Committee Councillor Kahakauwila Parks & Trails Advisory Select Committee Councillor Mitchell Highways Administration Committee Councillor Kahakauwila Agriculture Advisory Committee (New) Councillor Mitchell

05-12-01 Moved and Seconded by Councillors Kahakauwila and Mitchell: “That Council accepts the appointments to the Standing and Advisory Select Committees.” Carried

COUNCIL’S APPOINTMENTS

Citizen Representation on Outside Committees

Intermunicipal Advisory Committee on Disability Issues Donna Gramigna Community Police Advisory Committee Eric Ney Greater Victoria Public Library Board Noel Pemberton-Billing William Head Citizens Advisory Bob Mitchell

Acting Mayor

Deputy Mayor – one year term (bylaw to be amended) Councillor Kahakauwila

Council Members on Outside Committees

Capital Regional District Board Representative and Alternate Mayor Ranns, Councillor Kahakauwila Capital Regional Water Supply Commission Representative and Alternate Mayor Ranns, Councillor Gramigna Juan de Fuca Water Distribution Commission Representative and Alternate Councillor Gramigna, Mayor Ranns West Shore Parks & Recreation Society – 2 members Mayor Ranns, Councillor Kahakauwila Beecher Bay Band Liaison Councillor Webb Board of the Capital Region Emergency Service Telecommunications Inc. (CREST) Councillor Kahakauwila Sooke School District Liaisons - 2 members ( New ) Mayor Ranns, Councillor Mitchell Greater Victoria Family Court Committee Councillor Gramigna Greater Victoria Labour Relations Association Representative and Alternate Mayor Ranns, Councillor Kahakauwila Metchosin Day Committee Representative Councillor Mitchell Public Hearing Chair, Alternate Mayor Ranns Treaty Advisory Committee Councillor Webb Vancouver Island Mine Development Review Comm. Councillor Webb Capital Regional Arts Committee Representative and Alternate Councillor Kahakauwila, Mayor Ranns Emergency Program Executive Committee – Chair, 2 Councillors Mayor Ranns, Councillors Kahakauwila and Gramigna West Shore Chamber of Commerce Councillor Kahakauwila Regional Housing Trust Fund Board Councillor Webb

Inaugural Council Meeting - 3 - December 5, 2005

05-12-02 Moved and Seconded by Councillors Gramigna and Webb: “That Council accepts all Council appointments.” Carried

STAFF REPORTS

Bylaw 468 Report from J. Lambie, CAO, December 1, 2005 Procedure Bylaw

05-12-03 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council directs staff to advertise the proposed changes to Bylaw 468.”

The Consensus of Council was to make the following changes to the procedure bylaw:  change the start time of meetings to 7:30 p.m.  change the meeting day if it falls on a holiday Monday to the Tuesday  Deputy Mayor to be a one-year term  public participation o don’t have to sign up o can speak on anything o 4 minutes should be adequate o 45 minutes is up to the chair.

Motion was Put Carried

ADJOURN

05-12-04 Moved and Seconded by Councillors Gramigna and Webb: “That the meeting be adjourned at 6:52 p.m.” Carried

CERTIFIED CORRECT

______MAYOR CORPORATE OFFICER