DISTRICT OF METCHOSIN MINUTES FOR THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS METCHOSIN MUNICIPAL HALL 4450 HAPPY VALLEY ROAD ON MONDAY, JANUARY 10, 2005, AT 6:40 ____________________________________ Present: Mayor Watson; Councillors Cooper, Dalzell, Gramigna and Kahakauwila. Also present were A. Hicik, Acting CAO, and M. Roper, Deputy Clerk. AGENDA, ADDITIONS & APPROVAL 05-01-15 Moved and Seconded by Councillors Kahakauwila and Cooper: “That the agenda be approved.” Carried PUBLIC PARTICIPATION Jo Mitchell, Witty Beach Road I have had several phone calls from people saying that rather than having a bandstand they would like an open letter to Metchosin asking people how we should memorialize the 20 year anniversary I would offer a half page of the Muse for this there are two fund raisers for tsunami relief, a garage sale at the Metchosin Community Hall February 19 and 20, and a show and silent auction by the Blue Moon Theatre, March 5 at the Metchosin Community Hall not sure at this time which organization the funds will go to Steen Skou, Fire Chief I am here to let you know about last year’s statistics for the Fire Department last year we responded to 250 incidents, which was an increase from the previous year with the snow over the weekend we did have a duty crew on 24 hours a day Friday through to Sunday to make sure that the response was adequate we had a lot of phone calls about roads in the area we let them know that the roads crew was working hard the Fire Department cannot help the public with clearing roads the Department is taking on five new recruits four members moved away recently, and we have found that usually one recruit will not continue Ron Gulmans, Duke Road life has been difficult in the Albert Head area the past three or four days the road was cleared for an ambulance by a private citizen ask Councillor Cooper to impress with the road crews that where there is public transportation involved, those roads should be sanded, not just in spots went past Farhill and could not tell if a truck had gone down there if something had happened there would have been great difficulty getting an emergency crew down there ADOPTION OF MINUTES 05-01-16 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes of the Planning & Environment Committee Meeting held December 13, 2004, be adopted.” Carried 05-01-17 Moved and Seconded by Councillors Gramigna and Cooper: “That the minutes of the Council Meeting held December 13, 2004, be adopted with the amendment of resolution 04-12-66 to refer to resolution number 04-12-65.” Carried Councillor Dalzell made a motion to bring back resolution 04-12-75 regarding terms of reference review for advisory select committees for reconsideration. The Chair was unable to accept the resolution per section 26.e.iii of the Council Procedure Bylaw as staff had already taken action on the matter. Council Meeting - 2 - January 10, 2005 05-01-18 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the minutes of the Finance & Public Communications Committee Meeting held December 20, 2004, be adopted.” Carried 05-01-19 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That the minutes of the Special Council Meeting held December 20, 2004, be adopted.” Carried BUSINESS ARISING FROM THE MINUTES Recommendations from the Planning & Environment Committee Lennox a) Report from J. Bradley, Planner, November 29, 2004, 3360-02-01 - Application of D.A. Lennox Developments Ltd. for Amenity Zoning for properties described as 5251/5301 Rocky Point Road and Matheson Lake Park Road 05-01-20 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That Council advise staff not to proceed any further with rezoning application 3360-02-02, of D.A. Lennox Developments Ltd. for amenity zoning for 5251/5301 Rocky Point Road and property on Matheson Lake Park Road.” Carried Goodwill b) Report from J. Bradley, Manager of Planning and Environmental Services November 30, 2004, 3320-04-07 - Application of Goodwill Investments Ltd. for Subdivision pursuant to Council Policy SU-100.10 05-01-21 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council has no further comments and recommendations to the Approving Officer concerning the plan of subdivision proposed by Goodwill Investments Ltd, pertaining to Lot C, Sections 13 & 14, Metchosin District, Plan 23719, Except Parts in Plans42224 & VIP73147.” Carried Laban d) Report from J. Bradley, Planner, November 30, 2004, 3360-04-02 - Application of L. Laban for Rezoning of property described as 4725 Eales Road 05-01-22 Moved and Seconded by Councillors Kahakauwila and Cooper: “That Council: authorize staff to prepare the draft bylaws to amend ‘Metchosin Official Community Plan Bylaw, No. 258, 1995’, and ‘Metchosin Land Use Bylaw No. 259’ for property described as Part of Section 18, Metchosin District (4275 Eales Road), the submission to Council at a subsequent meeting for consideration of first reading of the bylaws; that rezoning application 3360-04-02 be referred to the Parks & Trails Advisory Select Committee and the Environmental Advisory Select Committee as identified by the Planning & Environment Committee for consideration and recommendations to the PZT Committee and to Council at a subsequent meeting; and that the proponent be required to provide a survey plan confirming there are suitable building envelopes within the proposed RR2-zoned lots that are above the 200-year floodplain of the wetland and watercourses on-site; and that a condition be made that a restrictive covenant be registered against the proposed ‘UP-zoned’ lot (Lot 3), that would serve to (a) preclude its further subdivision, (b) identify the future building site, septic disposal and driveway access areas (‘Residential Use Zones’), and (c) conserve ‘sensitive areas’ within the property.” Carried e) Official Community Plan Review, 6440-05 05-01-23 Moved and Seconded by Councillors Kahakauwila and Gramigna: “That light industry and secondary housing be the top priorities during the OCP review.” Carried f) Rezoning Application 04-03 of R. Irwin Consulting for Metchosin Properties for Rezoning of Section 38, Goldstream District, on Sooke Road, 3360-04-03 05-01-24 Moved and Seconded by Councillors Kahakauwila and Dazlell: 1) That rezoning application 04-03 for property described as Section 38, Goldstream District, be referred to the Environmental Advisory Select and Parks and Trails Advisory Select Council Meeting - 3 - January 10, 2005 Committees, for consideration and recommendations to the Planning & Environment Committee, and to Council at a subsequent meeting; 2) That Council refer the preliminary reports and plans, as contained in the proponent’s binder entitled ‘Metchosin Properties Inc. Business Park Proposal,’ to staff for review and comment in January.” Carried Recommendations from the Finance & Public Communications Committee Tax a) Report from Councillor Gramigna, December 14, 2004, 1980 Exemptions - Tax Exemption 05-01-25 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That Council approve a mail out explaining the objectives as identified in Councillor Gramigna’s memo dated December 14, 2004 and included in the mail-out we ask for volunteers for the committee.” The Acting CAO reminded Council that this was advertised in the Metchosin Mail. Is Council willing to wait for the results? 05-01-26 Moved and Seconded by Councillor Kahakauwila and Mayor Watson: “That resolution 05-01-25 be postponed to the first Council meeting in February.” Carried Councillor Cooper Opposed Development b) Report from A Hicik, Treasurer, December 16, 2004, 3150 Fees - Preliminary Report on Development Fees 05-01-27 Moved and Seconded by Councillors Gramigna and Cooper: “That Council receive the Preliminary Report on Development Fees for information.” Councillor Gramigna stated that the intent of this is not to put it on the shelf. We are going to be coming back with something on this, hopefully within sixty days. Motion was Put Carried Cheques c) Listing of Cheques Issued During November 2004, 1810 05-01-28 Moved and Seconded by Councillors Gramigna and Kahakauwila: “That the listing of cheques issued during November 2004 be received.” Carried d) Recommendations from Heritage Advisory Select Committee: Sign - Bilston Farm Sign, 5450-01 05-01-29 Moved and Seconded by Councillors Gramigna and Cooper: “That $200 from the Heritage Advisory Select Committee’s 2004 budget be allocated for the fabrication and installation of an historic site sign re: Bilston Farm.” Carried Hunting e) Sir James Douglas’ Hunting Lodge, 5450-01 Lodge & Memo from M. Roper, Deputy Clerk, December 9, 2004 05-01-30 Moved and Seconded by Councillors Gramigna and Cooper: “That the District have fabricated and installed an historic site sign re: Sir James Douglas Hunting Lodge, as per previously agreed wording, to be located within Section 2.” Carried Recommendation from the Public Relations & Parks Committee a) Trails Coordinator Report, 0118-55D 05-01-31 Moved and Seconded by Councillors Dalzell and Cooper: “That the 2004 Trails Coordinator report be received and the recommendations placed on the Council agenda.” Carried Council Meeting - 4 - January 10, 2005 Trails Coordinator - Recommendation 1 it was stated that the Trails Coordinator could include the cost of refreshments in the trails budget Recommendation 2 the Trail Stewards are covered by our insurance, trail users are not, therefore people should be discouraged from maintaining trails themselves, particularly if it involves machinery trail users may not be aware of the sensitive plants throughout the trail system Recommendation 3 Councillor Gramigna made a motion that the Trails Coordinator be made a non-voting member of the Parks and Trails Advisory Committee. However, Council, by resolution 04-12-66, had already tabled this issue to March 1, 2005. The motion was withdrawn. Recommendation 4 the terms of reference for the Trails Management Subcommittee can be reviewed after consideration of recommendation 3.