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Last Name of Authors Examples: Smith Smith & Meyer Smith et al. GUIDELINES FOR MANUSCRIPT PREPARATION Journal Scope. Speleobiology Notes specializes on brief observations on the natural history of subterranean organisms, such as predation events, episodes of reproduction, occurrence in unusual habitats or microhabitats, localized population extinctions, range extensions, new records of species at a given location, and many other natural history phenomena. The journal aims to serve as the primary outlet for much interesting and important information on subterranean fauna contained in the field notes of many speleobiologists, information deemed too fragmented, too brief, too basic, or simply too irrelevant to be included within full-length, traditional scientific journal articles. General Formatting. Manuscripts must be in English. If English is not your native language, please have your manuscript reviewed by a native English-speaking person(s). Manuscripts should be limited to 2500 words or less (not including title, authors and affiliations, key words, and literature cited). The manuscript file should be saved in the native format of the word processing software used (please save as .doc or .docx). To avoid unnecessary errors, you are strongly encouraged to use the ʻspell- checkʼ and ʻgrammar-checkʼ features of your word processing software. The text should be in single-column format. The manuscript should be single-spaced with 2.54 cm (1 inch) margins and 12-point Helvetica font (unless noted otherwise below). For review purposes, please include consecutive page numbers in the page footer and use continuous line numbering throughout the document. Present tables and figure legends on separate pages at the end of the manuscript. The layout and conventions must conform with those provided in this guide to authors. The journal style has changed over time, so please do not use old issue as a general guide. Please use the international system of units (SI) for all scientific and laboratory data. If other values are mentioned, give their equivalent in SI. Nonstandard abbreviations must be defined at their first mention and ensure consistence of abbreviations throughout the manuscript. Common names of organisms should be in uppercase (e.g., Big Mouth Cave Salamander). All common names must be followed by a scientific name in italics for their first use. For example, Valentineʼs Cave Dipluran (Litocampa valentinei (Conde 1949)). Where scientific names are used in preference to common names, they should be italicized and the genus should be abbreviated to the first letter after the first mention (except at the start of a sentence). Please be consistent with the use of common or scientific names throughout the manuscript. In line with established practice, authors will have to provide accession numbers to public databases (e.g., Genbank, Swiss-Prot, UniProt, etc) prior to final publication. 20XX Speleobiology Notes X: x–x 1 Last Name of Authors Examples: Smith Smith & Meyer Smith et al. Submitted manuscripts should consist of the following sections: 1. Title Block a. Title. Please be descriptive with regard to the observations detailed in the manuscript but be concise and informative. Limit the length of the title to 40 words or less. Do not end the title with a period. Do not capitalize all letters of the title in the manuscript or the online submission form. Make sure the title of your manuscript is an identical match to the title you put into the online submission form! b. Authors. Include the full names of all authors, including first, middle/initial, and last names. Upon submission, list ALL authors in the online author submission section. Make sure you order them according to the author sequence in the manuscript. HEADER: “last name of Authors”; If a single author, state last name only. If two authors, state both last names, connected by &; if more than two authors, state last name of first author, followed by et al. (see examples). c. Author Affiliations. Include the contact information for each author, including institution/company, department, mailing address (including postal code and country), and email address. Also clearly indicate the corresponding author. d. Key Words. A list of keywords separated by commas should include (i) a list of each taxon discussed, including higher classification (e.g., Malacostraca, Amphipoda, Crangonyctidae, Stygobromus nanus; (ii) a list of each location mentioned (e.g., Flowerpot Cave, Greenbrier County, West Virginia, United States); and (iii) categories of the topics and natural history observations discussed (e.g., predation, reproduction, range extension, new geographic record). e. Abstract. An abstract is not required. Please put ʻNAʼ on the online submission form. 2. Main Text Because articles are intended to be brief communications typically 2500 words or less, Speleobiology Notes does not follow a standard scientific manuscript structure with distinct headings for Introduction, Material and Methods, Results, and Discussion. Your manuscript should briefly provide adequate background information and objectives (if applicable) of your work. Provide sufficient detail to the methods employed (if applicable) and background information of an observation, including date, time, geographical location, and observers. Results and reports of observations should be clear and concise followed by a brief discussion of the significance of the results or observations. Avoid excessive citations and discussion of published literature. 3. Acknowledgements Acknowledgements should be mentioned in a separate section at the end of the manuscript before the Literature Cited. List those individuals and organizations that 20XX Speleobiology Notes X: x–x 2 Last Name of Authors Examples: Smith Smith & Meyer Smith et al. provided help and assistance during the study (e.g., in the field or laboratory, help with language or writing, help with proofreading, etc.), appropriate permits or research authorization, and funding sources. 4. Literature Cited Citations in the text should be formatted as follows: a. One author: (Culver 1982). b. Two authors: (Buhay and Crandall 2005). c. Three or more authors: (Hobbs et al. 1977). Note that et al. is not italicized. d. Multiple citations: (Culver 1982; Buhay and Crandall 2005, 2008). Note that the citations are in chronological order separated by a semi-colon. Citations by the same authors after separated listed by year and separated by a comma. e. Personal communication and unpublished results: (J. Holsinger, personal communication). (K. Zigler, unpublished data). Please ensure that every reference cited in the text is also present in the reference list (and vice versa). Unpublished results and personal communications are not recommended in the reference list, but may be mentioned in the text. All citations should be listed in alphabetical order at the end of the manuscript. The Literature Cited section is left justified (unlike the body of text, which is fully justified left and right). Use a single space between items in the citation (e.g., between the year and title). The full name of journals, publishers, and organizations should be provided. Templates and instructions for formatting your article are found below. 20XX Speleobiology Notes X: x–x 3 Last Name of Authors Examples: Smith Smith & Meyer Smith et al. Multiple authors, multiple institutions: The title is Helvetica bold 14- point, colored & not capitalized except Scientific names & Place Names: title should fit comfortably on 1–3 lines Authors Are1,2, Colored Helvetica Bold1,3 & Twelve Point4 1Department of Speleological Profundity, University of Caves, 123 N Cavernicole Dr, Carlsbad, New Mexico, 88220, USA [email protected] [email protected] (corresponding author) 4College of Biospeleology, University of Namibia, Private Bag 13301, Windhoek, Namibia [email protected] Key Words: Cave, animal, Helvetica, 12 point, period at end of keywords. One author: The title is Helvetica bold 14-point, colored & not capitalized except Scientific names & Place Names: title should fit comfortably on 1–3 lines First M. Last Department of Speleological Profundity, University of Caves, 123 N Cavernicole Dr, Carlsbad, New Mexico, 88220, USA [email protected] Key Words: Cave, animal, Helvetica, 12 point, period at end of keywords. 20XX Speleobiology Notes X: x–x 4 Last Name of Authors Examples: Smith Smith & Meyer Smith et al. Two authors, one institution: The title is Helvetica bold 14-point, colored & not capitalized except Scientific names & Place Names: title should fit comfortably on 1–3 lines Authors Are1 & Colored Helvetica Bold2 Department of Speleological Profundity, University of Caves, 123 N Cavernicole Dr, Carlsbad, New Mexico, 88220, USA [email protected] [email protected] (corresponding author) Key Words: Cave, animal, Helvetica, 12-point, period at end of keywords. Add text starting here (2 blank, 12-point Helvetica lines after gray line below keywords). Start with a tab in 0.25 inches in first line. Full justify text to both left and right margins. The modern standard is one space between sentences in a paragraph, and that is what we follow. In fact, there is no place in your manuscript where there should be two successive spaces - not even in a table, where you should use table features for proper alignment. So, go ahead and type with two space before sentences, as long as you do a search replace afterwards to fix to single spacing everywhere. Additional instructions for title authors, addresses, email addresses, key words are given in this paragraph. • Leave background and text colors of title as is. • Background object can be made taller or shorter, according to space needed for title. • Leave white space equivalent to a Helvetica 12 blank line before authors, after background box. • Authors are below background object, not within it. • In list of two or more authors of manuscript, last two are separated by "&" not "and" with no comma before the "&" • If only one author no superscripted footnotes are used (see example above). • Keep these gray lines above and below the address & keyword sections. They should move with the text. • Addresses: Helvetica, Font 12.