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September 10, 2020 - 4:30 P.M 1040 County Road 4, Saint Cloud, MN 56303-0643 T. 320.252.7568 F. 320.252.6557 AGENDA APO POLICY BOARD MEETING THURSDAY, SEPTEMBER 10, 2020 - 4:30 P.M. VIRTUAL MEETING VIA ZOOM 1. Roll Call/Introductions 2. Approval of Agenda 3. Public Comment Period 4. Consideration of Consent Agenda Items (Attachments A - C) a. Approve Minutes of August 13, 2020 Policy Board Meeting (Attachment A) b. Approve Actual Bills Lists for August and Estimated Bills List for September and October (Attachments B1 – B2) c. Approve Contract for Mississippi River Bridge Planning Update (Attachment C) 5. Presentation on Northstar Rail Extension Feasibility Assessment (Attachment D1 & D2) Frank Loetterle, MnDOT Project Manager a. Suggested Action: None, discussion only 6. Other Business & Announcements 7. Adjournment E. [email protected] W. stcloudapo.org English The Saint Cloud Area Planning Organization (APO) fully complies with the Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, Executive Order 12898, Executive Order 13116 and related statutes and regulations. The APO is accessible to all persons of all abilities. A person who requires a modification or accommodation, auxiliary aids, translation services, interpreter services, etc., in order to participate in a public meeting, including receiving this agenda and/or attachments in an alternative format, or language please contact the APO at 320-252-7568 or at [email protected] at least seven (7) days in advance of the meeting. Somali Ururka Qorsheynta Agagaarka Saint Cloud (APO) waxay si buuxda ugu hoggaansantay Qodobka VI ee Xeerka Xuquuqda Dadweynaha ee 1964, Sharciga Dadka Maraykanka ah ee Naafada ah ee 1990, Amarka Fulinta 12898, Amarka Fulinta 13116 iyo xeerarka iyo sharciyada la xiriira. APO waxa heli kara dhamaan dadka leh awoodaha kala duwan. Qofka u baahan in waxka bedel ama qaabilaad, qalabka caawinta, adeegyada tarjumaadda qoraalka, adeegyada turjumaadda hadalka, iwm, si uu uga qaybgalo kulan dadweyne, oo uu kamid yahay yihiin helitaanka ajandahan iyo/ama waxyaabaha ku lifaaqan oo qaab kale ama luqad kale ah fadlan kala xiriir APO 320-252-7568 ama [email protected] ugu yaraan toddoba (7) maalmood ah kahor kulanka. Hmong Lub koom haum Saint Cloud Area Planning Organization (APO) tau ua raws nraim li Nqe Lus VI ntawm Tsoom fwv Cov Cai Pej Xeem xyoo 1964, Tsab Kev Cai Hai Txog Kev Xiam Oob Khab ntawm Haiv Neeg Mes Kas xyoo 1990, Tsab Cai 12898, Tsab Cai 13116 thiab cov cai thiab kev tswj fwm uas cuam tshuam. APO tuaj yeem nkag tau rau txhua tus neeg uas muaj peev xwm. Tus neeg uas xav tau kev hloov kho lossis pab cuam, pab lwm tus, pab txhais ntawv, pab txhais lus, thiab lwm yam, txhawm rau kom koom tau rau hauv lub rooj sab laj nrog pej xeem, nrog rau kev txais cov txheej txheem no thiab / lossis cov ntawv uas sau ua lwm hom ntawv, lossis lwm hom lus thov hu rau APO ntawm 320-252-7568 lossis sau ntawv tuaj tau ntawm [email protected] tsawg kawg yog xya (7) hnub ua ntej ntawm lub rooj sib tham. Spanish La Saint Cloud Area Planning Organization (Organización de Planificación del Área de Saint Cloud, APO) cumple plenamente con el Título VI de la Civil Rights Act (Ley de Derechos Civiles) de 1964, la Americans with Disabilities Act (Ley de Estadounidenses con Discapacidades) de 1990, el Decreto 13116 y estatutos y normas asociados. La APO está disponible para todo tipo de personas con todo tipo de capacidades. Las personas que requieran modificaciones o adaptaciones, ayudas auxiliares, servicios de traducción e interpretación, etc., con el fin de participar en una reunión pública, lo que incluye recibir esta agenda o documentos adjuntos en un formato o lenguaje distinto, deben comunicarse con la APO llamando al 320-252-7568 o escribiendo a la dirección [email protected] al menos siete (7) días antes de la reunión. Laotian ອົງການວາງແຜນເຂດພ ື້ ນທ ີ່ Saint Cloud (APO) ປະຕິບັດຕາມ Title VI ຂອງກົດໝາຍວີ່າດື້ວຍສິດທິ ພົນລະເມ ອງປ 1964, ກົດໝາຍວີ່າດື້ວຍຄົນພິການຊາວອາເມລິ ກາປ 1990, ຄ າສັີ່ ງປະທານະທິບ ດ ເລກທ 12898, ຄ າສັີ່ ງປະທານະທິບ ດ ເລກທ 13116 ແລະ ກົດໝາຍ ແລະ ກົດລະບຽບທ ີ່ ກີ່ຽວຂື້ອງຢີ່າງຄົບຖື້ວນ. ຄົນທຸ ກຊົນຊັື້ ນວັນນະສາມາດເຂົື້ າເຖິງ APO ໄດື້. ບຸ ກຄົ ນທ ີ່ ຈ າເປັນຕື້ອງມ ການດັດແປງແກື້ໄຂ ຫ ການອ ານວຍຄວາມສະດວກ, ອຸ ປະກອນຊີ່ວຍ, ການບ ລິການແປເອກະສານ, ການ ບ ລິການລີ່າມແປພາສາ ແລະ ອ ີ່ ນໆ ເພ ີ່ ອເຂົື້ າຮີ່ວມການຊຸ ມນຸ ມສາທາລະນະ ລວມທັງການໄດື້ຮັບວາລະນ ື້ ແລະ/ຫ ເອກະສານຄັດ ຕິດໃນຮູ ບແບບ ຫ ເປັນພາສາອ ີ່ ນໃດໜ ີ່ ງ ກະລຸ ນາຕິດຕ ີ່ ຫາ APO ທ ີ່ ເບ 320-252-7568 ຫ ອ ເມວ [email protected] ຢີ່າງໜື້ອຍເຈັດ (7) ວັນລີ່ວງໜື້າການຊຸ ມນຸ ມ. E. [email protected] W. stcloudapo.org Saint Cloud Area Planning Organization Electronic Meeting Notification August 26, 2020 The Executive Director has determined that an in-person meeting is not prudent and under MN Statute, 13D.021 subdivision 1 believes that a conference with Policy Board members participating via video conference and/or conference call is warranted. The following process for the Saint Cloud Area Planning Organization’s Policy Board meeting to be held on Thursday, August 13, 2020, at 4:30 p.m. will be done in accordance with State Law: 1. The Executive Director will be present at the Saint Cloud Area Planning Organization office. The meeting will be audio recorded. 2. All votes will be done by rollcall so there is a clear record of who is in favor or opposed to the subject vote. 3. We will ensure that all members are able to hear one another and all discussions and testimony. 4. Notice of the meeting will be sent to all persons who have requested notice along with area media outlets. 5. Any member of the public may contact the Executive Director if he or she desires to be connected electronically to the meeting to hear the content of the meeting. If there is an expense for such connection, the Executive Director shall inform the public of the charge for such connection in advance of the meeting. Allowing the public to be present at this meeting has been determined to not be feasible due to the health pandemic and emergency declaration and is authorized by MN Statute 13D.021, subdivision 1. E. [email protected] W. stcloudapo.org ATTACHMENT A AGENDA ITEM 4a SAINT CLOUD AREA PLANNING ORGANIZATION POLICY BOARD Thursday, August 13, 2020 – 4:30 p.m. A regular meeting of the Saint Cloud Area Planning Organization Policy Board was held on Thursday, August 13th at 4:30 p.m. APO Chair Rick Miller presided with the following members participating via the Zoom app or telephone access: Mayor Rick Miller Waite Park Council Member Paul Brandmire Saint Cloud Mayor Dave Kleis Saint Cloud Council Member Dottie Seamans Sauk Rapids Commissioner Jake Bauerly Benton County Commissioner Joe Perske Stearns County ` Mayor Rick Shultz Saint Joseph Commissioner Raeanne Danielowski Sherburne County Ryan Daniel, CEO Metro Bus Jeff Goerger Saint Cloud Mayor Ryan Fitzthum Sartell Brian Gibson, Exec Director Saint Cloud APO Amber Blattner Saint Cloud APO Vicki Johnson Saint Cloud APO Alex McKenzie Saint Cloud APO Fred Sandal Saint Cloud APO INTRODUCTIONS/ ROLL CALL: Introductions were made and roll call was taken APPROVAL OF AGENDA: Mr. Goerger motioned to approve the agenda, and Mr. Daniel seconded the motion. Motion carried. Roll Call Vote: Miller-yes; Bauerly-yes; Daniel-yes; Brandmire-yes; Kleis-yes; Perske-yes; Goerger – yes; Fitzthum – yes; Seamans - yes). PUBLIC COMMENT PERIOD: No members of the public were in attendance. CONSIDERATION OF CONSENT AGENDA ITEMS: a. Approval of June 11, 2020 Policy Board Meeting Minutes b. Approval of Bills Lists for June and July and Estimated Bills for August and September c. Approval of 5-year contract for lawncare d. Receive Mid-Year Financials e. Receive Staff Report on June and July Technical Advisory Committee Meetings Mr. Miller commented that Mr. Perske would like further discussion on item e. Mr. Goerger motioned to approve the Consent Agenda Items a – d, and Mr. Daniel seconded the motion. Motion carried. Roll Call Vote: Miller-yes; Bauerly-yes; Daniel- yes; Brandmire-yes; Kleis-no; Perske-yes; Goerger – yes; Fitzthum – yes; Seamans - yes). Mr. Perske stated that he is concerned having the quorum of one third attendance is too low and feels that having a majority there would be better. Ms. Johnson explained there is currently no Saint Cloud APO Policy Board Meeting September 10, 2020 ATTACHMENT A AGENDA ITEM 4a quorum for the Technical Advisory Committee (TAC) meetings. Adding a minimum one third was discussed at the TAC meeting. To encourage more attendance, the TAC committee suggested adding an attendance policy. An attendance report would be sent to hold people accountable for showing up to meetings. Mr. Gibson explained that this decision is ultimately up to the Policy Board, not the TAC Committee. Mr. Perske thought virtual Zoom meetings will allow for better attendance. Ms. Johnson explained the TAC did discuss virtual attendance and the potential for hybrid (i.e., some representative attending in person and some attending virtually) meetings. Ms. Johnson explained this agenda item is an update on the TAC committee and no final decisions are being made at this time. Mayor Miller confirmed this topic will come back as regular agenda item in future Policy Board meetings to discuss further. CONSIDER CONTRACT FOR MISSISSIPPI RIVER BRIDGE PLANNING UPDATE Mr. Gibson stated that two proposals were received. Since the evaluation committee felt that both proposals had both strengths and weakness, both firms will be interviewed to make a more educated decision. Mr. Gibson requested delay of action until there is a final scope of work and price. FINAL DRAFT FY 2021-2024 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) Ms. Johnson provided a summary of TIP public input that took place between June 24 and July 24.
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