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Council Report CS 2015-16

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Council Report CS 2015-16 AGENDA COUNTY OF OXFORD COUNCIL MEETING WEDNESDAY, MAY 13, 2015 9:30 A.M. COUNCIL CHAMBER, OXFORD COUNTY ADMINISTRATION BUILDING, WOODSTOCK MEETING #15 1. CALL TO ORDER Time ______ 2. APPROVAL OF AGENDA 3. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING April 22 2015 5. PUBLIC MEETINGS 6. DELEGATIONS AND PRESENTATIONS 1. Dylan Wettlaufer Resident of Woodstock Re: Global Act of Mother Nature Dylan Wettlaufer Presentation 7. CONSIDERATION OF DELEGATIONS AND PRESENTATIONS Resolution That the information provided in the delegation by Dylan Wettlaufer, regarding the Global Act of Mother Nature, be received. 8. CONSIDERATION OF CORRESPONDENCE 1. Association of Municipalities of Ontario (AMO) Communications April 17, 2015 Re: AMO Policy Update - What Happened in Waste this Week AMO 041715 Resolution Link to resolution County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 2 COUNCIL AGENDA MAY 13, 2015 2. County of Peterborough April 14, 2015 Re: Ontario Imagery Strategy Peterborough 041415 Resolution Whereas the County of Oxford has realized value from 2006, 2010, and 2015 aerial imagery projects collected under the leadership of Land Information Ontario (LIO), a program of the Ministry of Natural Resources and Forestry (MNRF); Therefore be it resolved that the Warden write the Premier of Ontario and the Minister of Natural Resources and Forestry (MNRF) to express the County's support for a continued and regular imagery update cycle by the Province beyond 2017. 3. SouthWestern Integrated Fibre Technology (SWIFT) May 1, 2015 Re: Request for Interim Payment SWIFT 050115 Resolution That the Chief Administrative Officer be authorized to release $20,000 to the Western Ontario Wardens Caucus (WOWC) for the continued planning and development activities for the SWIFT Project as outlined in the May 1, 2015 letter from the WOWC Chair and as included within the 2015 approved Budget. 4. Township of South-West Oxford May 7, 2015 Re: Endorsement of ROEDC's Comments on OMAFRA's new "Draft Guidelines on Permitted Uses in Ontario's Prime Agricultural Areas" SWOX 050715 Resolution That the correspondence from the Township of South-West Oxford, dated May 7, 2015, advising of the Township's endorsement of the Rural Oxford Economic Development Corporation's (ROEDC) comments on the Ministry of Agriculture Food and Rural Affairs' (OMAFRA) new "Draft Guidelines on Permitted Uses in Ontario's Prime Agricultural Areas", be received as information. 9. REPORTS FROM DEPARTMENTS COMMUNITY AND STRATEGIC PLANNING CASPO 2015-98 Re: Review of Draft Provincial Guidelines on Permitted Uses in Prime Agricultural Areas and Minimum Distance Separation Formulae Recommendation 1. That the Director of Community and Strategic Planning provide the County of Oxford’s formal submission to the Ministry of Agriculture Food and Rural Affairs in response to the Provincial consultation on the Draft “Minimum Distance Separation Formulae” and “Guidelines on Permitted Uses in Ontario’s Prime Agricultural Areas” respectively, as outlined in Report No. CASPO 2015-98. County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 3 COUNCIL AGENDA MAY 13, 2015 CASPO 2015-105 Re: Request for Connection to the Bright Water System (886280 Oxford Road 8 – Blandford-Blenheim Township) Recommendations 1. That County Council approve the request by David and Kim Piggott to connect lands described as Part Lot 1, Concession 10 (Blandford), in the Township of Blandford-Blenheim, located on the south side of Oxford Road 8, west of Cuthbertson Street and known municipally as 886280 Oxford Road 8, to the Bright Water System. 2. And further, that County Council approve a grant for the Community Servicing Assistance Plan in the amount of approximately $2,700. CORPORATE SERVICES CS 2015-16 Re: 2014 Audited Financial Statements Auditor Presentation Recommendations 1. That the Oxford County Consolidated Financial Statements and the County of Oxford Trust Funds Statements for the year ended December 31, 2014 be accepted; 2. And further, that the Auditor’s letter of independence for the year ended December 31, 2014 be received; 3. And further, that the Treasurer coordinate improvements to address items identified in the Auditor’s 2014 Management Letter, dated May 13, 2015. CS 2015-18 Re: Oxford County Shared Municipal Network Consultant Presentation Service Review Recommendation 1. That County Council approve the repatriation of the Oxford County shared municipal network and associated services as outlined in Report No. CS 2015-18 and supported by the report prepared by InfoTech Research Group entitled “Analysis of the Shared Municipal Network’s O&M Services”, dated May 13, 2015. County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 4 COUNCIL AGENDA MAY 13, 2015 CS 2015-17 Re: Woodstock Sanitary Sewer and Watermain Extension Project and Various Other Servicing Projects - Internal Long-term Debt Issue Recommendation 1. That By-law No. 5695-2015, being a by-law to authorize the borrowing of funds in the amount of $355,643 from the Landfill Reserve Fund to be used for the purposes of financing serviced property owners’ charges for capital costs relating to sewage and water services through the following projects, be presented to Council for enactment; a. Woodstock Sanitary Sewer and Watermain Extension Project; b. Woodstock Sanitary Collection System Extension – Oxford Road 59, Township of Norwich Project; c. Ingersoll – Wellington, Caffyn, Cross, Thames, Kirwin, Pine, Holcroft and Clark Road Ingersoll Sanitary Sewer and Watermain Extension Project; d. Woodstock – Devonshire Avenue and Mill Street Sanitary Sewer Mains and Water Services Project; e. Woodstock – Frederick Street Sewage Collection System Project; and f. Thamesford Sanitary Collection Project. HUMAN SERVICES HS 2015-03 Re: Sale of Surplus Land and Assets to Support a Housing First Policy Recommendation 1. That County Council hereby directs staff to develop a housing first policy for Council’s consideration that supports affordable housing development in the County of Oxford by reinvesting proceeds from sales of County-owned land and assets. HS 2015-04 Re: Municipal Housing Facilities Agreement - 30 Balsam Street, Innerkip Recommendations 1. That Council authorize a $688,000 contribution to the proposed affordable housing renewal project located at 30 Balsam Street, Innerkip, to be financed from the Housing Reserve; 2. And further, that the Director of Human Services and Chief Administrative Officer be authorized to execute all documents necessary to enter into a Municipal Housing Facilities Agreement with Innerkip Seniors Apartments Incorporated regarding the proposed 30 Balsam Street project. County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 5 COUNCIL AGENDA MAY 13, 2015 HS 2015-05 Re: Municipal Housing Facilities Agreement - 31 Maple Lane, Tillsonburg Recommendations 1. That County Council authorize the Service Manager consent to remortgage 53 Queen Street, Tillsonburg which will finance an expansion project at 31 Maple Lane, Tillsonburg; 2. And further, that the Director of Human Services and the CAO be authorized to sign a Municipal Housing Facilities Agreement with the Town of Tillsonburg Non Profit Housing Corporation for the creation of 12 new seniors affordable rental housing units located at 31 Maple Lane, Tillsonburg. PUBLIC WORKS PW 2015-23 Re: Ingersoll Wastewater System – Additional Capital Expenditure Recommendations 1. That County Council authorize Public Works to proceed with the sanitary sewer installation project on Mutual Street and Park Avenue as requested by the Town of Ingersoll; 2. And further, that as the tendered costs exceed the amount budgeted in 2015 Capital Budget, the additional expenditure of $75,000 be funded from the benefiting property owners and the Community Servicing Assistance Plan (CSAP) reserve. PW 2015-20 Re: Bale Wrap Program at Oxford County Waste Management Facility Recommendations 1. That County Council approve the expenditure of $2,500 for the disposal by Switch Energy Corp. of approximately 15 tonnes of bale wrap material currently stored at the Oxford County Waste Management Facility; 2. And further, that starting September 1, 2015, the Oxford County Waste Management Facility discontinue receiving bale wrap material and Oxford County Waste Management Staff direct producers of the material to Switch Energy Corp.for pick up directly from the generator. 10. UNFINISHED BUSINESS Pending Items 11. MOTIONS 12. NOTICE OF MOTIONS 13. NEW BUSINESS/ENQUIRIES/COMMENTS County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 6 COUNCIL AGENDA MAY 13, 2015 14. CLOSED SESSION (Room 129) Resolution Time ______ That Council rise and go into a Closed session for the purpose of considering Reports No. PW (CS) 2015-21 and No. CS (CS) 2015-19 regarding matters that have not been made public concerning a proposed or pending acquisition or disposition of land and personal matters about identifiable individuals. Resolution Time ______ That Council rise and reconvene in Open session. 15. CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION PUBLIC WORKS PW (CS) 2015-21 CORPORATE SERVICES CS (CS) 2015-19 16. BY-LAWS BY-LAW NO. 5695-2015 Being a By-law to authorize borrowed funds from the Landfill Reserve Fund in the amount of $355,643, to be used for
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