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Board of Trustees Elk Island Public Schools Regional Division #14

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Board of Trustees Elk Island Public Schools Regional Division #14 BOARD OF TRUSTEES ELK ISLAND PUBLIC SCHOOLS REGIONAL DIVISION #14 REGULAR TUESDAY, JUNE 25, 2019 Board Room SESSION Central Services Administration Building AGENDA Mission Statement - To provide high quality student-centered education that builds strong, healthy communities. 9:00 am 1. CALL TO ORDER T. Boymook 2. COMMITTEE OF THE WHOLE 10:00 am 3. AMENDMENTS TO AGENDA / ADOPTION OF AGENDA 4. APPROVAL OF MINUTES 4.1 Board Meeting – May 22, 2019 (encl.) 4.2 Board Meeting – May 29, 2019 (encl.) 4.3 Board Meeting – June 6, 2019 (encl.) 4.4 Board Meeting – June 20, 2019 (encl.) 5. CHAIR’S REPORT T. Boymook 5.1 Chamber of Commerce Student Skills Portfolio Breakfast – May 23, 2019 (verbal) 5.2 Bev Facey Community High School Graduation – May 25, 2019 5.3 EIPS Bus Roadeo, Fort Saskatchewan – May 30, 2019 5.4 Strathcona County Special Presentation Invitation – May 30, 2019 5.5 Sherwood Heights Junior High Band Performance – May 30, 2019 5.6 Members of Legislative Assembly Sherwood Heights Junior High Tour - May 31, 2019 5.7 Invention Convention – May 31, 2019 5.8 Rural Caucus of Alberta School Boards Meeting – June 2, 2019 5.9 Alberta School Board Association Spring General Meeting – June 3-4, 2019 5.10 Sherwood Heights Junior High Grade 9 Farewell – June 6, 2019 6. SUPERINTENDENT’S REPORT M. Liguori 6.1 Chamber of Commerce Student Skills Portfolio Breakfast – May 23, 2019 (verbal) 6.2 Edwin Parr Awards Banquet – May 24, 2019 6.3 Bev Facey Community High School Graduation – May 25, 2019 6.4 Fort Saskatchewan High School Graduation – May 25, 2019 6.5 Unified Sports – Metro Unified Jamboree, Bev Facey Community High School - May 28, 2019 6.6 Alberta School Board Association Spring General Meeting – June 3, 2019 6.7 College of Alberta Schools Superintendents Zone 2/3 Meeting – June 7, 2019 6.8 Lamont High School Graduation – June 7, 2019 6.9 Salisbury Composite High School Graduation – June 8, 2019 6.10 Vegreville Composite High School Graduation – June 8, 2019 6.11 Next Step Graduation – June 21, 2019 6.12 Ardrossan Senior High Graduation – June 27, 2019 Page 1 of 3 7. COMMENTS FROM THE PUBLIC AND STAFF GROUP REPRESENTATIVES 8. INTRODUCTION OF BOARD FACILITATOR C. Cole (verbal) ASSOCIATION/LOCAL REPORTS 9. ASBA ZONE 2/3 REPORT S. Gordon May 24, 2019 (verbal) 10. RURAL CAUCUS OF ALBERTA SCHOOL BOARDS REPORT R. Footz June 2, 2019 (verbal) 11. ATA LOCAL REPORT D. Zielke (verbal) BUSINESS ARISING FROM PREVIOUS MEETING NEW BUSINESS 12. BUSINESS ARISING FROM IN CAMERA 13. 2019-20 BUDGET REPORT M. Liguori/C. Cole 13.1 2019-20 Budget (encl.) 13.2 2019-20 Alberta Education Budget Report (encl.) 14. TRANSPORTATION AND SCHOOL FEE SCHEDULE M. Liguori/C. Cole (encl.) 15. POLICY 8, BOARD COMMITTEES H. Wall (encl.) 16. AUDIT ENGAGEMENT LETTER H. Wall (encl.) 17. SURPLUS LAND – LAMONT STORAGE M. Liguori (encl.) COMMITTEE REPORT 18. STUDENT EXPULSION COMMITTEE H. Stadnick May 31, 2019 (verbal) 19. TEACHER BOARD CONSULTATION COMMITTEE A. Hubick June 10, 2019 (verbal) 20. AUDIT COMMITTEE H. Wall June 11, 2019 (verbal) REPORTS FOR INFORMATION 21. UNAUDITED FINANCIAL REPORT FOR SEPTEMBER 1, 2018 M. Liguori/C. Cole TO MAY 31, 2019 (encl.) Page 2 of 3 22. 2019-20 INFRASTRUCTURE MAINTENANCE & RENEWAL M. Liguori/C. Wait (IMR) PROJECTS PLAN (encl.) 23. 2018-19 PLAYGROUND SUMMARY REPORT M. Liguori/C. Wait (encl.) 24. FIRST NATIONS, METIS AND INUIT YEAR-END REPORT M. Liguori/S. Stoddard 2018-19 (encl.) 25. NATIONAL AND INTERNATIONAL FIELD TRIPS 2018-19 M. Liguori/D. Antymniuk (encl.) 26. LOCALLY DEVELOPED COURSES M. Liguori/S. Stoddard (encl.) 27. TRUSTEES’ REPORTS/NOTICES OF MOTION/REQUEST (verbal) FOR INFORMATION ADJOURNMENT Page 3 of 3 RECOMMENDATIONS TO JUNE 25, 2019 BOARD OF TRUSTEES 2. That the Board meet In Camera. That the Board revert to Regular Session. 3. That the Agenda be adopted as amended or as circulated. 4.1 That the Board of Trustees approve the Minutes of May 22, 2019 Board Meeting as amended or as circulated. 4.2 That the Board of Trustees approve the Minutes of May 29, 2019 Board Meeting as amended or as circulated. 4.3 That the Board of Trustees approve the Minutes of June 6, 2019 Board Meeting as amended or as circulated. 4.4 That the Board of Trustees approve the Minutes of June 20, 2019 Board Meeting as amended or as circulated. 5. That the Board of Trustees receive the Chair’s report for information. 6. That the Board of Trustees receive the Superintendent’s report for information. 7. Comments from the Public and Staff Group Representatives 8. Introduction of Board Facilitator 9. That the Board of Trustees receive the report from the representative of the ASBA Zone 2/3 for information. 10. That the Board of Trustees receive the report from the representative of the Rural Caucus of Alberta School Boards for information. 11. That the Board of Trustees receive the report from the representative of the ATA Local #28 for information. 12. Business Arising from In Camera. Page 1 of 3 13.1 That the Board of Trustees approve the operating budget for 2019-20 of $197,090,794 for Elk Island Public Schools, for the period September 1, 2019 to August 31, 2020. 13.2 That the Board of Trustees approve the Alberta Education Budget Report for the year ending August 31, 2020. 14. That the Board of Trustees approve the 2019-20 School and Transportation Fees Schedule. 15. That the Board of Trustees approve the amendments to Board Policy 8, Board Committees, as presented. 16. That the Board of Trustees approve the 2019 audit engagement letter, as presented. 17. That the Board of Trustees declare the Lamont storage facility surplus to the Board’s needs; and That, pursuant to section 6(2) of Alberta Regulation 181/2010 Disposition of Property Regulation, the Board ask the Minister to approve the Board’s declaration. 18. That the Board of Trustees receive the report from the Student Expulsion Committee meetings held May 31, 2019, for information. 19. That the Board of Trustees receive the report from the Teacher Board Consultation Committee meeting held June 10, 2019, for information. 20. That the Board of Trustees receive the report from the Audit Committee meeting held June 11, 2018, for information. 21. That the Board of Trustees receive for information the Unaudited Financial Report for the period September 1, 2018 to May 31, 2019 for Elk Island Public Schools. 22. That the Board of Trustees receive the 2019-20 Infrastructure Maintenance and Renewal (IMR) Projects Plan for information. Page 2 of 3 23. That the Board of Trustees receive the 2018-19 Playground Summary Report for information. 24. That the Board of Trustees receive an update on First Nations, Metis and Inuit Education in Elk Island Public Schools (EIPS) for information. 25. That the Board of Trustees receive for information the report on national and international field trips for 2018-19. 26. That the Board of Trustees receive for information a report on Locally Developed Courses. Page 3 of 3 ELK ISLAND PUBLIC SCHOOLS REGIONAL DIVISION #14 The regular meeting of the Elk Island Public Schools Regional Division Board of Trustees was held on Thursday, May 22, 2019, in the Board Room, Central Services, Sherwood Park, Alberta. The Board of Trustees Meeting convened with Board Chair Trina Boymook calling the meeting to order at 9:00 a.m. Board members present: T. Boymook D. Irwin R. Footz J. Seutter S. Gordon H. Stadnick C. Holowaychuk H. Wall A. Hubick Board members absent: Administration present: M. Liguori Superintendent B. Billey Associate Superintendent, Human Resources C. Cole Secretary-Treasurer L. McNabb Director, Communication Services C. Langford-Pickering Executive Assistant/Recording Secretary CALL TO ORDER Meeting called to order at 9:00 a.m. with all trustees noted above in attendance. COMMITTEE OF THE WHOLE Moved by Vice-Chair Wall: 090/2019 THAT the Board meet In Camera (9:00 a.m.). CARRIED UNANIMOUSLY Moved by Trustee Seutter: 091/2019 THAT the Board revert to Regular Session (9:57 a.m.). CARRIED UNANIMOUSLY The Board recessed at 9;57 a.m. and reconvened at 10:03 a.m. with all trustees noted above in attendance. Board Chair Boymook welcomed everyone in attendance and acknowledged with respect the history, spirituality, and culture and languages of the First Nations people with whom Treaty 6 was signed, the territory wherein EIPS resides. We acknowledge our responsibility as Treaty members. We also honour the heritage and gifts of the Metis people. Board of Trustees May 22, 2019 Page 2 AGENDA The Board Chair called for additions or deletions to the agenda. Moved by Trustee Irwin: 092/2019 THAT the Agenda be adopted, as circulated. CARRIED UNANIMOUSLY APPROVAL OF The Board Chair called for confirmation of the April 18, MINUTES 2019 Board Meeting Minutes. Moved by Vice-Chair Wall: 093/2019 THAT the Board of Trustees approve the Minutes CARRIED of April 18, 2019 Board Meeting, as circulated. UNANIMOUSLY CHAIR’S REPORT Board Chair Boymook presented the Chair’s report. Moved by Board Chair Boymook: 094/2019 THAT the Board of Trustees receive the Chair’s CARRIED report for information. UNANIMOUSLY SUPERINTENDENT’S REPORT Superintendent Liguori presented the Superintendent’s report. Moved by Trustee Holowaychuk: 095/2019 THAT the Board of Trustees receive the Superintendent’s CARRIED report for information. UNANIMOUSLY COMMENTS, PRESENTATIONS AND DELEGATIONS AT BOARD MEETINGS ASSOCIATION/LOCAL REPORTS ASBA Zone 2/3 Trustee Irwin presented to the Board the report from the ASBA Report Zone 2/3 meeting held on April 26, 2019, at St. Anthony Centre. Moved by Trustee Irwin: 096/2019 THAT the Board of Trustees receive the report from the representative of the ASBA Zone 2/3 CARRIED for information.
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