Position Description

Position description

Senior Executive (BRIMS)

Employer Monash University Malaysia Jeffrey Cheah School of Medicine and Health Sciences / Brain School/ Unit Research Institute Monash Sunway

Level/ Classification HEW 6

Employment type Full time (1.0)

Work location Malaysia

Date document created or updated 23 June 2015

Organisational context Established in 1998, Monash University Malaysia is one of Malaysia’s most respected universities. We are Monash University’s global foot print in the Asian region, carrying with us the distinction of being the Malaysian constituent of a premier research intensive Australian university ranked among the top 100 universities in the world, and a member of Australia’s prestigious Group of Eight (Go8). From humble beginnings, Monash Malaysia has grown in stature, and is now recognized as a leader in the international higher education sector in Malaysia.

As a self-accrediting University, we attract students not just from Malaysia, but from all over the world. Approximately 7,000 students representing more than 70 nationalities are currently enrolled at Monash Malaysia, and enjoy a quality academic experience.

Since our inception, Monash Malaysia has built a reputation for quality, credibility and integrity, and is held in high esteem by our students, alumni, industry and government. We encourage critical thinking to help discover new ideas, reveal new perspectives and devise solutions. We maintain a long and proud tradition of excellence in education, combined with liberal values of enquiry, providing a fertile environment for bright young minds to flourish, and life-long opportunities for those wishing to enhance their education and career.

The Faculty of Medicine, Nursing and Health Sciences is the University’s largest research faculty. World- class researchers work across disciplines including laboratory-based medical science, applied clinical research, and social and public health research. The faculty is also home to a number of leading medical and biomedical research institutes and groups, and has contributed to advances in many crucial areas: in vitro fertilization, obesity research, drug design, cardiovascular physiology, functional genomics, infectious diseases, inflammation, psychology, neurosciences and mental health.

Courses offered by the faculty include medicine, nursing, radiography and medical imaging, nutrition and dietetics, paramedic studies, biomedical sciences, physiotherapy, occupational therapy, behavioural neurosciences and social work. A range of research and coursework postgraduate programs is also offered.

The faculty takes pride in delivering outstanding education in all courses, in opening students to the possibilities offered by newly discovered knowledge, and in providing a nurturing and caring environment. Further details may be found at: http://www.med.monash.edu.au/.

The Jeffrey Cheah School of Medicine and Health Sciences was established in 2005. The School’s vision is to become a leading medical school in Asia, as measured by the quality and impact of its teaching and research, and, through these, to engage with and serve the community. By pursuing this vision, the school contributes to the University’s mission to improve the human condition by advancing knowledge and fostering creativity. The School offers the Bachelor of Medicine and Bachelor of Surgery (Honours) (MBBS (Hons)), Bachelor of Psychological Science and Business, Bachelor of Psychological Science and Business (Psychology) (Honours), Bachelor of Medical Science (Honours), Master of Biomedical Science and Doctor of Philosophy (PhD) programs. New courses that commenced in 2016 include the Bachelor of Psychological Sciences, Master of Professional Counselling and Postgraduate Diploma in Biomedical Science

Delivery of the MBBS (Hons) program is spread over several locations with the first two years being taught at the Monash University Malaysia in Bandar Sunway, Selangor while the subsequent three years being taught at the Clinical School in Johor Bahru. All Psychology and Counselling courses are delivered at the Monash University Malaysia campus in Selangor.

For more information, please visit: http://www.med.monash.edu.my/

Brain Research Institute at Monash Sunway (BRIMS) The Brain Research Institute Monash Sunway (BRIMS) is Monash University’s main institute for neuroscience research and it is a component of the Jeffrey Cheah School of Medicine and Health Sciences, Monash University Malaysia. With a team of outstanding neuroscientist and state-of-the-art research infrastructure, BRIMS provides an excellent platform for world class research and high quality training for human capital development.

For more information, please visit http://www.med.monash.edu.my/research/priorities/brims

Jeffrey Cheah School of Medicine and Health Sciences

Professional Staff Organizational Chart- Brain Research Institute Monash

Head of Neuroscience

Senior School Manager

Senior Executive (BRIMS)

Position purpose

This position is responsible for providing comprehensive administrative support to the Head of Neuroscience on matters pertaining to BRIMS research activities. The position is also responsible for initiating and managing systems and procedures that ensure the efficient and effective operation of research and development (R&D) activities within BRIMS.

The incumbent has the administrative responsibility of organizing and coordinating a number of the institute’s events and requires the incumbent to have a detailed understanding of all aspects of research and higher degree policies and procedures in the School, the Faculty and the University as a whole.

. Reporting line: The position reports to Senior School Manager with dotted reporting to the Head of Neuroscience . Supervisory responsibilities: Nil . Financial delegation and/or budget responsibilities Administration of the BRIMS cost center of RM2.3 million

Key result areas and responsibility

1) Executive support to the Head of Neuroscience and to relevant committee  Provide advice to the Head of Neuroscience on policies and administrative systems related to research.  Provide advice and consultation to postgraduate candidates and prospective candidates.  Provide advice on improvements to management and administrative R&D practices at BRIMS.  Provide comprehensive and timely reports on research activities within BRIMS, including status reports on research income (under various income streams), grant applications, publications and projects management.  Systematically document and collate all BRIMS publication reports.

2) Administration of internal research grants and fellowship schemes  Advise the Head of Neuroscience on policies pertaining to internal grants, scholarships and other finance procedures.  Manage the administration of various grant schemes.  Provide high level support to researchers in grant application processes and assists researchers in the management of their grants which includes the development of a record of applications.  Maintain research budget for BRIMS, which includes the monitoring of all research project expenditure.  Work closely with the Senior School Manager and Head of Neuroscience to plan the annual budget for BRIMS.

3) Administration of research seminar series, workshops and conferences  In consultation with the Marketing and Future Students unit, develop postgraduate program brochures and coordinate R&D events such as research conferences and workshops. This includes all publicity work prior to the events.  Plan and update the calendar of BRIMS research and postgraduate events.

4) Management of postgraduate programs

 Responsible for the administration of policies, procedures and processes pertaining to higher degree by research in BRIMS and ensure it is in accordance with the Faculty and University guidelines.  Coordinate the matching of prospective HDR candidates with suitable supervisors.  Develop and maintain policies, procedures and administrative system for BRIMS R&D activities ensuring that they are in accordance with the Faculty, University and Campus policies, procedures and information needs, and that they are appropriately promulgated to staff, researchers and research students within BRIMS.  Develop and maintain the R&D web site for BRIMS, ensuring that it is properly integrated with Campus and University sites.  Oversee the BRIMS Seminar Series in addition to developing and coordinating weekly seminars for BRIMS.  Manage the physical research resource available at BRIMS, i.e. Research Labs and equipment.  Liaise with Research Management Office on any matters regarding R&D policies and procedures.  Liaise with Research Managers from other school and faculties. Monash Research Graduate School and the University Ethics Committee.

5) Business development  Drive industry engagement in developing business opportunities and securing collaborative and contract research funding.  Coordinate with academic institutes/industry on MoU/MoA.  Assist in the administration of patenting and commercialization of BRIMS research products. Undertake other specific and/or related tasks, roles and duties as assigned from time to time by the Senior School Manager or Head of Neuroscience.

Key selection criteria  Relevant degree and/or experience in administration preferable in a research institute/academia.  Excellent communication and interpersonal skills, including the ability to liaise at all levels.  Excellent organizational and time management skills, including the ability to priorities workload.  High-level of computer literacy, including advance knowledge of Microsoft Office especially Excel and the ability to present information in a variety of formats including written, graphical and tabulated forms.  The ability to work independently and as part of a team.  Previous experience in grants administration including a working knowledge of major national competitive grant organizations, funding schemes and an understanding of grant cycles.  Demonstrated ability to apply discretion in dealing with confidential information.

Other job related information  Able to work beyond normal working hours, as and when required.  May be required to work on weekends to support University organized events.  Leave may be restricted during peak periods.  May be required to travel to all Monash campuses for work assignments.