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GREATER SUDBURY POLICE SERVICES BOARD MEETING Wednesday April 4, 2012– 4:30 P.M

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GREATER SUDBURY POLICE SERVICES BOARD MEETING Wednesday April 4, 2012– 4:30 P.M GREATER SUDBURY POLICE SERVICES BOARD MEETING Wednesday April 4, 2012– 4:30 P.M. Police Headquarters, 5th Floor Boardroom PUBLIC MINUTES Present: Regrets: Deputy Mayor Ron Dupuis, Chair Councillor Evelyn Dutrisac, Vice Chair Brenda Spencer, Member Gerry Lougheed Jr., Member Toula Sakellaris, Member Joanne Latendre, Executive Assistant Staff: Frank Elsner, Chief of Police Allan Lekun, Deputy Chief of Police Dan Markiewich, Inspector Sharon Baiden, Director Corporate Services Robert Thirkill, Inspector Todd Zimmerman, Inspector Robert Keetch, Inspector Sheilah Weber, Inspector Guests: Staff Sergeant Karrie Burke, Mayor Marianne Matichuk News Media: Arron Pickard, Northern Life Laura Sticker, Sudbury Star Welcome Chair Dupuis welcomed Mayor Marianne Matichuk, other guests, and media in attendance at the meeting. Adoption of Minutes (2012-063) SPENCER - DUTRISAC: THAT the Greater Sudbury Police Services Board Minutes of March 14, 2012 be adopted as circulated and read. CARRIED 1 Declarations of Conflict of Interest None. Matters Arising from March 14, 2012 Board Meeting At the March 14, 2012 meeting, the Board considered a call for nominations to the Board of Directors of the Ontario Association of Police Services Boards. A motion was carried to nominate Member Gerry M. Lougheed Jr. to represent the Big 12 on the OAPSB Board of Directors. An election took place and Sudbury’s nomination was not successful. The OAPSB Board of Directors will be finalized at the Annual Conference in Ottawa. A request was made to the City to present the Police Service Headquarters renovations footprint to Council. The Clerk Office has confirmed a date of Tuesday May 15, 2012. Community Threat Assessment Protocol Presentation Staff Sergeant Karrie Burke, Neighbourhood Policing Division, delivered a presentation to the Board on the Community Threat Assessment Protocol. The Service has partnered with local school boards and community groups to work towards the prevention of potential traumatic events to children, youth, and their families. 2011 Crime Statistics Presentation Chief Elsner delivered a presentation to the Board on the 2011 Crime Statistics. It was noted that crime trends are decreasing while the solvency rates are increasing. The Chief gave credit to the officers for their hard work and dedication in positively influencing crime statistics in Sudbury. Mayor Matichuk addressed the Board and indicated that she was most impressed with the officers she has observed in the RIDE Program. She also commented on the high visibility the officers are having in the schools and the positive results. She noted their actions to be highly professional. 2 Appointment of Special Constables The Board was presented with a report in relation to the appointment of Special Constables. (2012-064) DUTRISAC - SPENCER: THAT the Board approves the appointment of Special Constables pursuant to Section 53 of the Police Services Act in accordance with the terms and conditions set forth in the Approval of Appointment form: Dale BAILEY effective March 14, 2012 Robin RUBIC effective March 27, 2012 CARRIED 700 MHz Broadband Update The Board was updated on the request from the Big 12 to the government for the dedication of 20 MHz band for mission critical broadband data by public service agencies. Correspondence was received from the Honourable Christian Paradis, P.C., M.P., Minister of Industry, confirming this designation. Icons and Innovators Event The Board received a request from the Youth Innovation Centre of Sudbury for financial support for their upcoming TEDx Event being held at Cambrian College’s eDome. (2012-065) SPENCER - DUTRISAC: THAT the Board approves a donation in the amount of $1,000 in support of the TEDxYouth@NickelCity event scheduled for April 26, 2012 with funds to be drawn from the Chiefs Youth Initiative Fund. CARRIED 2012 Rock ‘N Crusade The Board received a request from the 2012 Rock ‘N Rail Crusade for financial support to offset the costs of hosting an injury prevention event in English on April 30 and in French on May 1, 2012. (2012-066) SPENCER - DUTRISAC: THAT the Board supports the 2012 “Rock ‘N Rail Crusade” as hosted by Sudbury Kids Injury Prevention Coalition in partnership with Sudbury Road Safety Committee in the amount of $1,000 with funds to be drawn from the Chiefs Youth Initiative Fund. CARRIED 3 Police Athletic League Update The Board received an update on the Police Athletic League which was created with funds donated by the Mason family to the Chief’s Youth Initiative Fund for use in assisting ‘at-risk’ youth. A Youth Basketball Clinic was held with 31 youth participants. A medal featuring a picture of Inspector Murphy MOOSEAU was presented to all participants at the concluding ceremony. PAO Labour Conference Update Deputy Lekun presented an overview of the PAO Labour Conference in February 2012. There were several excellent presentations with information on ongoing, emerging, and labour issues of interest to Police Services. Chair Dupuis agreed that the conference provided valuable information and was an opportunity to liaise with Sudbury Police Association members. Notes of Appreciation Notes of appreciation are received by the Chief’s office and reported monthly to the Board. One note has been received since the March Board meeting. An email message was received from a Sudbury resident noting the professionalism and caring demonstrated by Constables Shannon Agowissa and Mathieu Guerin. The officers recently intervened with a family member in crisis. (2012-067) DUTRISAC - SAKELLARIS: THAT the Board receives this Notes of Appreciation report for information. CARRIED New Business Member Lougheed suggested that future requests for financial assistance from the Board Trust Fund or the Chief’s Youth Initiative Fund should include a proposed event budget whenever available. Member Lougheed advised the Board that Detective Sergeant Tim Burtt made a presentation to the Rotary Club in Sudbury on Internet crimes and offences. He commended Sergeant Burtt on a tremendous job. Rotary members were supportive of this initiative. Continued next page. 4 New Business Continued Inspector Zimmerman updated the Board on the successful Autism Registry launch. Information spread quickly through the community and registrations are already being received. Chief Elsner updated the Board on the recent Mental Health Act (MHA) partnership which is proceeding with an Agreement in principle. Member Lougheed noted that Sudbury is doing some excellent work with this approach and setting a direction that may be followed by other communities. Sharon Baiden updated the Board on the Radio RFP which is ongoing. The committee hopes to present to Council on May 15 with a recommendation. Chief Elsner updated the Board on the licence plate recognition software acquisition. The OPP are running a pilot project and have offered to work with Sudbury. The Service has also submitted an application for funding from the Northern Ontario Heritage Fund (NOHF). The Board will be kept updated on the progress of this initiative. Sharon Baiden advised the Board that numerous communications and documents are sent to the Board for review. She will provide a synopsis as they are received. These documents will be accessible by the Board. • OAPSB Blast – The Rising Cost of Policing in Ontario • OAPSB Blast – Section 10 Contracts: Time for Change Sharon Baiden advised that Police services boards in Ontario are not subject to the same requirement as municipal Councils to “rise and report” after In Camera meetings. The Police Services Act permits boards to hold votes In Camera on specific matters. The Board may by resolution close a meeting or part of a meeting in accordance with the Section 35 (4) of the Act. Motion to Meet In-Camera Time – 6:04 p.m. (2012-068) DUTRISAC - SAKELLARIS: THAT this Board adjourn the public portion of its meeting to move IN CAMERA to discuss confidential items pertaining to legal and personnel matters, in accordance with Section 35(4)(b) of the Police Services Act. CARRIED The Board moved back into PUBLIC to resume discussions at 6:40 p.m. Chair Dupuis reported that the Board considered legal and personnel matters and reports were received for information In Camera. 5 New Business Arising from In Camera The Board moved the item in relation to Sponsorship Guidelines for the Board Trust Fund and the Chief’s Youth Initiative Fund to the Open Portion. Applications for financial assistance are reviewed by staff and required information is obtained through direct contact with applicants with recommendations for approval presented to the Board. It was suggested that the guidelines and application forms be posted on the Web site. The idea of using one Board motion to summarize all requests for funding was also discussed and agreed by the Board. Next Meeting: Wednesday May 9, 2012 at 4:30 p.m. Adjournment: Time – 6:45 p.m. (2012-073) LOUGHEED – SPENCER: THAT this meeting be adjourned. CARRIED 6 .
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