THE FOURTH (SPECIAL) MEETING OF THE COUNCIL OF THE CITY OF

C-11 Thursday, January 13, 2011 Tom Davies Square Commencement: 4:04 p.m.

Chair HER WORSHIP MAYOR MARIANNE MATICHUK, IN THE CHAIR

Present Councillors Berthiaume; Dutrisac; Dupuis; Rivest; Kilgour; Belli; Craig; Caldarelli; Kett (A4:07PM); Landry-Altmann

City Officials Doug Nadorozny, Chief Administrative Officer; Bill Lautenbach, General Manager of Growth & Development; Caroline Hallsworth, Executive Director, Administrative Services; Jamie Canapini, City Solicitor; Carolyn Dawe, Assistant City Solicitor; Eric Labelle, Assistant City Solicitor; Kristen Newman, Assistant City Solicitor; Richard Theoret, French Language Services Co-Ordinator/ Translator Corporate Services; , Auditor General; Angie Haché, City Clerk; Christopher St-Onge, Audio-Visual Operator; Franca Bortolussi, Council Secretary

Declarations of None declared. Pecuniary Interest

PRESENTATIONS

Item 1 Jamie Canapini, City Solicitor, made an electronic presentation Provincial Legislation regarding Closed Meetings of Council. He advised that a meeting regarding Closed of Council or part of a meeting may be closed for discussion of Meetings of Council certain matters, including security of municipal property, personal matters, acquisition or disposition of land, labour relations, litigation and solicitor-client advice and education or training of Council Members. Also, a meeting must be closed if the subject matter relates to a Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). He outlined the procedural requirements, voting and recording of Closed Meetings. He advised that any person can complain to the Ombudsman that a meeting was closed without statutory justification and provided examples of Ombudsman investigations. He concluded by explaining Councillor confidentiality requirements pursuant to the Procedure By-law and Councillor’s Code of Ethics.

Item 2 Carolyn Dawe, Assistant City Solicitor, made an electronic Legislated Roles of presentation regarding the Roles and Responsibilities of Members Councillors and Council of Council. She explained in detail the role of the Head of Council and the role of Council under the Municipal Act. She listed the limitations of individual members of Council and outlined the

City Council (4TH) 2011-01-13 (1) PRESENTATIONS (cont’d)

Item 2 procedural duties of Council and their duty to act in good faith. Legislated Roles of She explained the Municipal Conflict of Interest Act including Councillors and Council indirect pecuniary interest, obligations of Council Members and (cont’d) potential penalties for breach. She also explained decision making and exercise of powers including sources of authority, limitations and considerations in passing by-laws. She advised of policies and required policies under the Municipal Act. She concluded by outlining the delegation of powers, duties and authority.

Item 3 Council agreed that this matter would be presented to the Duties of Councillors Councillors on the Hearing Committee and the Court of Revision. when sitting as a Hearing Committee

Recess At 6:13 p.m., Council recessed.

Reconvene At 6:45 p.m., Council commenced the Closed Meeting in Committee Room C-11.

DEPUTY MAYOR RON DUPUIS, IN THE CHAIR

Present Councillors Berthiaume; Dutrisac; Rivest; Kilgour; Belli; Craig; Caldarelli; Kett; Landry-Altmann; Mayor Matichuk

City Officials Doug Nadorozny, Chief Administrative Officer; Jamie Canapini, City Solicitor; Carolyn Dawe, Assistant City Solicitor; Eric Labelle, Assistant City Solicitor; Kristen Newman, Assistant City Solicitor; Angie Haché, City Clerk

Declarations of None declared. Pecuniary Interest

Closed Meeting 2011-53 Craig-Belli: THAT the Council of the City of Greater Sudbury move to Closed Meeting to deal with Education and Training regarding Council’s Roles and Responsibilities with respect to Legal Matters in accordance with the Municipal Act, 2001, s.239(2). CARRIED

City Council (4TH) 2011-01-13 (2) MATTERS ARISING FROM THE “CLOSED MEETING”

Rise and Report Deputy Mayor Ron Dupuis, as Chair of the Closed Meeting, reported Council met to deal with Education and Training regarding Council’s Roles and Responsibilities with respect to Legal Matters in accordance with the Municipal Act, 2001, s.239(2) and no resolutions emanated therefrom.

Adjournment 2011-53 Belli-Craig: THAT this meeting does now adjourn. Time: 8:50 p.m.

CARRIED

Mayor Marianne Matichuk, in the Chair Angie Haché, City Clerk

City Council (4TH) 2011-01-13 (3)