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Council Meeting MUNICIPALITY OF TRENT LAKES COUNCIL MEETING March 21, 2017 Council Chambers, 1:00 PM Agenda Call to Order National Anthem Page 1. Disclosure of Interest 2. Adoption of Minutes a) Regular Council Meeting March 7, 2017 (5 - 18) Council Meeting - 07 Mar 2017 b) Statutory Public Meeting March 7, 2017 (19 - 21) Public Meeting - Section 34 - 07 Mar 2017 3. Adoption of Confirming By-law a) Confirming By-law (B2017-032) (22) B2017-032 Confirming By-law for Mar 7 and 10 4. Statutory Public Meetings - Planning Act None. 5. Delegations a) Constable David McNab (23 - 24) Re: Pedal for Hope Pedal for Hope b) Peterborough Paramedics (25 - 39) Re: 2016 Operational Update 2016 PCCP Update c) Peterborough Paramedics (40 - 46) Re: Public Access Defibrillation Progam TL Pad 6. Business Arising Out of Previous Meeting a) Council Remuneration Review (47 - 52) Council Remuneration Review All times provided on the agenda are approximate only and may be subject to change. Page 1 of 127 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING TUESDAY, MARCH 21, 2017 COUNCIL CHAMBERS, 1:00 P.M. AGENDA 7. Staff Reports and Committee Minutes 7-1 Public Works Reports None. 7-2 Fire and Emergency Services Reports None. 7-3 Building and Planning Reports None. 7-4 Administration Reports a) Lois O'Neill-Jackson, CAO (53) Re: Council Expenses - February 2017 Council expenses - February 2017 b) Donna Teggart, Treasurer (54 - 55) Re: Sale of Land by Public Tender Sale of Land by Public Tender c) Donna Teggart, Treasurer (56 - 62) Re: Status of Municipal Budget Reporting Status of Municipal Budget Reporting d) Donna Teggart, Treasurer (63 - 74) Re: Accounts Payable - March 2, 2017 to March 15, 2017 Accounts Payable e) Kari Stevenson, Clerk (75 - 79) Re: Fireworks By-law Fireworks By-law f) Kari Stevenson, Clerk (80 - 90) Re: Unopened Road Allowance - Humphries/Clarke Unopened road allowance Humprhies Clarke 7-5 Committee Minutes, Reports and Updates a) Police Services Board - January 19, 2017 (91 - 94) 2017-01-19 PSB Minutes b) Galway Hall - November 17, 2016 and March 2, 2017 (95 - 99) Galway Hall - Mar 2 2017 Galway Hall - Nov 17 2016 c) Cavendish Community Policing - February 6, 2017 (100 - 101) Cavendish Community Policing Minutes 2 6 17 All times provided on the agenda are approximate only and may be subject to change. Page 2 of 127 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING TUESDAY, MARCH 21, 2017 COUNCIL CHAMBERS, 1:00 P.M. AGENDA d) Buckhorn District Tourist Association - March 13, 2017 (102 - 106) BDTA Minutes March 13th 2017 8. Correspondence a) Township of Havelock-Belmont-Methuen (107 - 108) Re: Toronto-Peterborough-Ottawa High Frequency Passenger Rail Service High Frequency Passenger Rail Service b) Township of Zorra (109 - 110) Re: Automated External Defibrillators in Ontario Schools Resolution AEDs in all Schools c) Correspondence Report (111 - 118) Re: Information Items Available from Clerk Correspondence Report 2017-03-21 9. By-laws a) Kari Stevenson, Clerk (119) Re: By-laws on the Agenda By-laws on agenda 2017-03-21 b) B2017-033 - Weed Inspectors for 2017 (120) B2017-033 Weed Inspectors 2017 c) B2017-034 - Shoreline Stop Up and Close - Series 24 (121 - 122) B2017-034 Series 24 stop up close and sell d) B2017-035 - Execute Amendment No. 3 for Grant Funding (123 - 126) Agreement for Source Protection B2017-035 Source Protection Funding Amendment No 3 e) B2017-036 - Appoint Secretary-Treasurer and Assistant to (127) Committee of Adjustment B2017-036 Appoint Amanda Warren & Susan Sladky CoA 10. Other Business 11. Information Items 12. New Business All times provided on the agenda are approximate only and may be subject to change. Page 3 of 127 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING TUESDAY, MARCH 21, 2017 COUNCIL CHAMBERS, 1:00 P.M. AGENDA 13. Closed Session a) Ontario Municipal Act, S.239 (2) To discuss: b) Personal matters about an identifiable individual, including municipal or local board employees (performance review of CAO) b) Rise from Closed Session 14. Adjournment a) Adjournment All times provided on the agenda are approximate only and may be subject to change. Page 4 of 127 THE MUNICIPALITY OF TRENT LAKES The Minutes of the 50th Regular Meeting of the 2014-2018 Council Session of the Municipality of Trent Lakes held on March 7, 2017 at the Municipal Office Call to Order Present: Mayor Bev Matthews Deputy Mayor Ron Windover Councillor Dick Persson Councillor Peter Raymond Absent: Councillor Terry Lambshead Staff Present: Lois O'Neill-Jackson, CAO Kari Stevenson, Clerk Donna Teggart, Treasurer Michael Godin, Manager of Building & Planning Amanda Warren, Planning Technician Mayor Matthews called the Regular Meeting to order at 1:00 p.m. and led Council in the singing of the National Anthem. 1. Disclosure of Interest a) Mayor Matthews reminded members of Council of the disclosure of interest. 2. Adoption of Minutes a) Regular Council Meeting February 21, 2017 b) Statutory Public Meeting February 21, 2017 Resolution No. R2017-105 Moved by: Deputy Mayor Windover Seconded by: Councillor Persson Page 5 of 127 Page 2 of 14 Council Meeting March 7, 2017 That the minutes of the Regular Council meeting dated February 21, 2017 and the minutes of the Statutory Public meeting dated February 21, 2017 be adopted as printed. Carried. 3. Adoption of Confirming By-law a) Confirming By-law (B2017-024) Resolution No. R2017-106 Moved by: Councillor Raymond Seconded by: Councillor Persson That By-law B2017-024 being a By-law to confirm the proceedings of the Regular Council meeting held on February 21, 2017, be read a first, second and third time and finally passed and enacted this 21st day of February, 2017. Carried. 4. Statutory Public Meetings - Planning Act a) Public Meeting - Section 34 File No. 16-33 Owner: Jansen Roll No. 1542-020-300-08100 Address: 224 Spur 6 b) Public Meeting - Section 34 File No. 17-02 Owner: 1918327 Ontario Ltd. (Stephan) Roll No. 1542-010-004-06800 Address: vacant land County Road 36 Resolution No. R2017-107 Moved by: Councillor Persson Seconded by: Deputy Mayor Windover That the Council meeting be suspended at 1:04 p.m. in favour of a Public Meeting pursuant to the Planning Act, R.S.O. 1990. Carried. Page 6 of 127 Page 3 of 14 Council Meeting March 7, 2017 Resolution No. R2017-108 Moved by: Councillor Raymond Seconded by: Councillor Persson That the Council meeting be reconvened at 1:15 p.m. Carried. 5. Presentations a) Richard Steiginga, Collins Barrow Re: Audit Reporting Resolution No. R2017-109 Moved by: Councillor Persson Seconded by: Deputy Mayor Windover That Council receive the presentation from Collins Barrow regarding the 2016 Financial Reporting for their information. Carried. 6. Delegations a) Julie Mulligan, OCWA Re: Capital Budget Resolution No. R2017-110 Moved by: Councillor Raymond Seconded by: Councillor Persson That Council receive the delegation from OCWA regarding the water capital budget for 2017 for their information. Carried. 7. Business Arising Out of Previous Meeting 8. Staff Reports and Committee Minutes 8-1 Public Works Reports Page 7 of 127 Page 4 of 14 Council Meeting March 7, 2017 None. 8-2 Fire and Emergency Services Reports None. 8-3 Building and Planning Reports a) Mike Godin, Manager of Building and Planning Re: Departmental Update Resolution No. R2017-111 Moved by: Deputy Mayor Windover Seconded by: Councillor Raymond That Council receive the departmental update from the Manager of Building and Planning for their information. Carried. b) Amanda Warren, Planning Technician Re: Buffalo Bay Subdivision Resolution No. R2017-112 Moved by: Deputy Mayor Windover Seconded by: Councillor Raymond That Council receive the report regarding the Buffalo Bay subdivision application and the Zoning By-law Amendment application. Carried. 8-4 Administration Reports a) Lois O'Neill-Jackson, CAO Re: Council Remuneration Review Council discussed the CAO's report and the appropriateness of Council setting their own remuneration or waiting to set the remuneration for the next term of Council. The CAO reminded Council that they requested the report that was brought forward by Pesce & Associates and had approved an $8,000.00 budget for this report. Resolution No. R2017-113 Page 8 of 127 Page 5 of 14 Council Meeting March 7, 2017 Moved by: Deputy Mayor Windover Seconded by: Councillor Persson That Council postpone adopting any change to Council remuneration until 2018 for the next term of Council. Lost. Resolution No. R2017-114 Moved by: Councillor Raymond Seconded by: Councillor Persson That Council postpone the report from the CAO regarding Council remuneration until all members of Council are present. Carried. b) Lois O'Neill-Jackson, CAO Re: Memorandum of Understanding with Public Library Board Resolution No. R2017-115 Moved by: Councillor Persson Seconded by: Councillor Raymond That Council receive the report from the CAO and authorize the Mayor and Clerk to execute the Memorandum of Understanding between the Municipality of Trent Lakes and the Trent Lakes Library Board. Carried. c) Lois O'Neill-Jackson, CAO Re: Council Expenses - February 2017 Resolution No. R2017-116 Moved by: Councillor Raymond Seconded by: Councillor Persson That Council receive the report from the CAO regarding Council expenses for February, 2017 and authorize payment. Carried. d) Donna Teggart, Treasurer Re: Cash-in-lieu Statement Page 9 of 127 Page 6 of 14 Council Meeting March 7, 2017 Resolution No. R2017-117 Moved by: Councillor Persson Seconded by: Councillor Raymond That Council receive the Treasurer's cash-in-lieu of parkland reserve fund statement in order to fulfill the annual reporting obligation under the Planning Act Smart Growth for Our Communities Act. Carried. e) Donna Teggart, Treasurer Re: 2017 Water Budget for Buckhorn Lake Estates f) Donna Teggart, Treasurer Re: 2017 Water Budget for Alpine Village and Pirates Glen Resolution No.
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