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BUTE MUSEUM TRUSTEES REPORT & FINANCIAL STATEMENTS for the YEAR ENDING 31St DECEMBER 2017

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BUTE MUSEUM TRUSTEES REPORT & FINANCIAL STATEMENTS for the YEAR ENDING 31St DECEMBER 2017 BUTE MUSEUM TRUSTEES REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDING 31st DECEMBER 2017 SCOTTISH REGISTERED CHARITY NO SC000639 CONTENTS Page Legal & Administrative Information 2 Report of the Management Committee 3-8 Friends of Bute Museum 8 Independent Examiner’s Report 9 Receipts & Payments Account 10 Statement of Balances 11 Notes to the Financial Statements 12-13 1 Bute Museum Trustees Charity Number SC000639 Legal and Administrative Information Management Committee President of the Society and Hon Secretary of the Society Vice President of the Society And the following Nominees of the Society: Hon Treasurer) lth & Safety Officer) on Vice President) vist) atorial Advisor) of History & Archaeology) Management Committee Chairperson Principal Office The Museum 7 Stuart Street Rothesay Isle of Bute PA20 0EP Tel: Email: Independent Examiner 2 Bute Museum Trustees Report of the Management Committee Year ended 31st December 2017 Constitution The Trust was established by Disposition by the Marquess of Bute in favour of himself and other Trustees ut intus dated 4th May and recorded in the Division of the General Register of Sasines for the County of Bute and in the Books of Council and Session on 6th December 1927. The responsibilities and powers of the Trustees were expanded by Deed of Declaration of Trust by the President, Secretary and Treasurer of the Buteshire Natural History Society, by Deed of Amendment of Trust by the Bute Museum Trustees dated 25th November and registered in the Book of Council and Session on 19th December 1997. The Trustees are the Honorary President, President and Secretary of the Buteshire Natural History Society ex officio and twelve nominees of the Society. Administration The Trustees met four times during the year to discuss matters of policy and to consider any matters brought before them by the individual office bearers. of the National Museum of Scotland, Edinburgh served as Curatorial Adviser. None of the Trustees are renumerated. Accounts and Accounting Policy The financial position is fully covered in the following set of Receipts and payments Accounts that have been prepared in accordance with the Charities Accounts (Scotland) Regulations 2006 and SORP 2005. Assets have been shown at cost in accordance with the historic cost convention with the following exemptions. Furniture purchased prior to 1997, the collection and library have been given nominal values. Most of the collection and much of the library have, in fact, been donated to the Museum. With minor exceptions and subject to safeguards the whole collection and library are inalienable, but, to comply with the Accounts regulations and SORP 2005, they have been shown as assets with nominal values. The Trustees are connected with the Buteshire Natural History Society (the Society) and with the Bute Museum Endowment Fund Trustees (the Endowment Fund Trustees) who subsidise this Trust. As from 24th May 2017 the new charitable body, Bute Museum and Natural History Society (BM&NHS) (Charity Number SC047445) came into existence under the auspices of the Office of the Scottish Charities Regulator (OSCR). The Bute Museum Trustees are connected with BM&NHS and will, during 2018 become formally incorporated into this new organisation. At this point Bute Museum Trustees will cease to exist as a separate entity 3 Office of the Scottish Charities Regulator (OSCR) These accounts have been prepared in line with the requirements of OSCR. Taxation The Trust is recognised as a Charity by the Inland Revenue. As a result, the Trustees are not liable for Income Tax and can reclaim Income Tax paid on gifts made under the Gift Aid Scheme. Bequests and gifts to the Museum are exempt from Inheritance Tax. However VAT and Insurance Premium Tax are payable on purchases by the Trustees and are irrecoverable. Reports of Activities Chairperson’s Report by President) This has been a very busy and eventful year. This will be further considered in my sister report in the other booklet covering both the now defunct Buteshire Natural History Society and the new organisation Bute Museum and Natural History Society. This is the last report of Bute Museum as an organisation separate from the Natural History Society. The thinking that forced the split of the two components, the Museum and the Society back in the 1980s is now behind us and the two can be recombined, as they originally were many years ago. It has been a privilege to have been involved in the process, which should reach completion later this spring, and to help with the decision making which hopefully will set the tenor for the Museum and Natural History Society for many years to come. As will be seen from the other reports the Museum continues to thrive, despite the current economic climate. We have to recognise that although few people will visit Bute in order to visit the Museum there are many who visit the island who can be tempted to visit the Museum once here, and once through the doors are impressed by what they find. Our “Facebook” presence, ably maintained by Anne Speirs generates many visitors and many queries. We do not “do” Twitter or Instagram, though if there are members who would be willing to run such accounts for the Museum we would welcome such a venture. Those involved in supporting and working for the Museum are creative in ways of getting more people involved, more activities and more ways of raising funds. The level of commitment from so many people is one that I am proud to hold up as an example of what we do well. In the spring of 2017 the cost of entry for visitors to the Museum was increased. In conjunction with this move it was agreed to waive entrance charges for children, so long as they are accompanied by a paying adult. Organised visits such as from schools continue to enjoy free access. Numbers of visitors increased to just short of 5000 for the year and takings on the door were slightly up on 2016. Financially the Museum continues to remain in good health, though it is inevitable that as yet unforeseen challenges will lie ahead. There are three factors that enable this state of affairs to continue, firstly the prudent management of finances by my fellow Trustees, secondly the generous donations and legacies from existing or former members, and finally the many hours of volunteering which are contributed by members of the society in running so many aspects of the Museum and the Society. 4 Library Report by (Hon Librarian and Archivist) The library volunteers have had another busy year and our group has a new member as Catherine Murray joined us during Summer 2017. She is working on the indexes for the newspaper clippings files which are now much improved. Margaret Lamb has also spent much of the year working on this clippings files only to find that when she finished going through a whole collection of old Butemans we received a clippings/ photo collection from estate which is now being collated. continues with her Bute farms research as well as dealing with all genealogical enquiries. I am continuing with my research into men lost during WWI and commemorated on the island. This has already provided information for use in family research, military research and even solved a puzzle on a New Zealand war memorial. The database now holds records of all the items in the collection except for books and maps. is scanning any items missed during the original inputting. It has been a worry for some time that the laptop used for the database is somewhat aged and that the backups might not be viable but thanks to the Friends of Bute Museum we now have a new bright red laptop and external hard drive and the database has been transferred (with a lot of support from and the ADLIB helpline). The backups have been proved viable and are now transferred regularly on to the external drive. continues to work his way through the collection of photos from Ian MacLagan’s estate and is now at photo no.5000. Enquiries have continued to arrive including:- the Port Bannatyne address of , a well-known sculptor; in which church would a wedding in 1796 have taken place; Attack Teacher; Bute Orchestra; Pavilion (9th time), Polish concentration camp (3 times this year); Craigmore Bowling Club; Lady Mary’s Close; chicken farm in Minister’s Brae. Copies of photographs were provided for the Rothesay entry presentation for Scotland in Bloom and photos of the Bute Battery were on display at a conference/exhibition of the Argyll and Sutherland Highlanders/Mountain Batteries held in Dunoon in October. We have continued to supply copies of photos on various subjects including Victoriana, schools, war time and farming to Lizzie Potter for her memory group. Donations have included a photo of a trophy in the form of a Viking long ship presented to King George V in Rothesay in July 1920; a collection of photos linked to the McKinnon family; a bound book of maps of Rothesay from 1864. A silver box containing Sir William MacEwen’s burgess’ ticket was “recovered” during the clearing of the local branch of the Clydesdale Bank. Anne Speirs and I gave a presentation on donations to the Museum at the Friends of Bute Museum evening in September and there were visits from two groups of Glasgow University archaeology students as well as many school groups. The library was in use as one of the venues in another very successful Bute Noir weekend in August and an exhibition Russell Darling photos was mounted for Museums at Night including several mystery photos most of which have now been identified. Again I have to thank all the volunteers who do not just work of a Wednesday afternoon but often do overtime as well and without them the library could not function.
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