SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 1 of 17
INDEX CHAPTER I: INSTITUTIONAL CODE OF CONDUCT FOR STUDENTS 1.1 DISCIPLINE 1.2 I-CARD 1.3 HUMAN VALUES 1.4 DRESS CODE 1.5 MOBILE PHONE 1.6 RAGGING 1.7 ATTENDANCE 1.8 EXAMINATION 1.9 GENERAL 1.10 CODE OF CONDUCT FOR PROJECT & PRACTICALS
CHAPTER II: INSTITUTIONAL CODE OF CONDUCT FOR STAFF 2.1 DISCIPLINE 2.2 LEAVES
CHAPTER III: CODE OF CONDUCT FOR TEACHING-STAFF 3.1 DISCIPLINE 3.2 LEAVES 3.3 CONTINUOUS ASSESSMENT 3.3.1 CLASSROOM TEACHING 3.3.2 LABORATORY 3.3.3 TEST/ASSIGNMENTS/MID-TERM/UNIVERSITY EXAMINATIONS 3.3.4 APPRAISAL REPORT
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 2 of 17
CHAPTER IV : CODE OF CONDUCT FOR SUPPORTING STAFF 4.1 ADMINISTRATIVE STAFF 4.2 ACCOUNTANT 4.3 LAB ASSISTANT 4.4 PEON
CHAPTER V: CODE OF CONDUCT FOR HEAD OF DEPARTMENT
CHAPTER VI: CODE OF CONDUCT FOR PRINCIPAL
CHAPTER VII: CODE OF CONDUCT FOR COLLEGE DEVELOPMENT COMMITTEE
CHAPTER VIII: PROFESSIONAL ETHICS
OBJECTIVE In order to have harmonization between all the cadres of institute this policy is framed. The objective of this policy is to achieve coordinated and consistent practices in SSRCP.
SCOPE This policy is applicable to all cadres of the institute including Principal.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 3 of 17
CHAPTER- I: INSTITUTIONAL CODE OF CONDUCT FOR STUDENTS
1.1 DISCIPLINE
Every student must observe and strictly follow the disciplinary rules and regulations of the Institute. Every student should follow the academic calendar as per the instructions of Head of the Department. Any act of indiscipline or misbehavior by any student will attract severe punishment. Damage to Institute & campus property due to negligence/lack of care would attract punishment and compensation for loss caused. Students shall only use the waste bins for disposing waste materials in classrooms, hostels and offices to make the college campus free from plastic and other litter. Students have to park their vehicles in parking zone only. Any student found breaking the rule will be punished. Students are strictly prohibited to bring and park four-wheeler in the campus of the institute. No person shall be invited to address or entertain the students of the college, without the prior written permission of college authorities. Students are prohibited from indulging in anti-institutional, anti-national, antisocial, communal, immoral or political expressions and activities within the Campus and hostels. Disciplinary action will be initiated against students indulging into Eve teasing, molestation, ragging, harassment, bullying and untoward incidents. All Educational tours or Industrial visits shall be accompanied by the faculty members after obtaining necessary undertaking from the Parents. Unauthorized entry of outsiders into the campus as well as hostels is strictly prohibited. Without specific permission of the authorities, students shall not bring outsiders to the College or hostels. Any case of criminal activity or violation of law and order in the College Campus will be reported to the police.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 4 of 17
1.2 I-CARD Every student must carry with him / her college I-card every day while attending lectures and appearing for various examinations. I-Card will be available a week after he / she produces his / her Identity Card size photographs along with Admission Receipt. A student should collect his / her I- Card within 15 days from the date of admission. A student should carry identity card with him / her regularly and the identity card should be produced when demanded by the authorized persons of the Institute. If student has lost library card or I-card, it should be reported immediately to the librarian with an application.
1.3 HUMAN VALUES Be scrupulously honest in all academic activities and with all the stakeholders of the institute. Be attentive, fair and cooperative to your teachers and peers on various academic and non- academic activities. Believe in loving, sharing and caring.
1.4 DRESS CODE We believe in inculcating a sense of discipline, belongingness and commitment of the students by observing a dressing style. Students are expected to wear formal dress while on college campus.
1.5 MOBILE PHONE The students should switch off their mobile phones while in the classroom, Laboratory, Library etc. as per notification.
Mobile phone is strictly prohibited in the exam hall during the examination. Loss or theft of mobiles, modern means of communications, valuables and other belongings are at students’ risk.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 5 of 17
1.6 RAGGING ACTION TO BE TAKEN AGAINST STUDENTS INDULGING AND ABETTING IN Ragging as per the Directions of Hon’ble Supreme court of India. MAHARASHTRA ACT NO. XXXIII OF 1999, THE MAHARASHTRA PROHIBITION OF RAGGING ACT, 1999. (As modified up to the 29th August 2012)Cancellation of admission and also debarred from taking admission in any institution in India. Suspension from attending classes. Withholding/Withdrawing scholarship / fellowship and other benefits. Debarring from appearing in any test/examination or other evaluation process. Withholding results. Debarred from representing the institution in any regional, national or international meet, tournament, youth festival etc. Suspension / expulsion from the institution. Collective punishment if larger number of students is involved in the act of ragging. A FIR filed without any exception with local police station.
1.7 ATTENDANCE A student should be regular in attendance for all sessions during the day. A student should have at least 80% attendance in the Lectures of every subject and 100% overall performance. If the student is found irregular in attendance, disciplinary action will be taken. A student coming late without any reason shall not be allowed to enter the class. The student must report about the sickness to the Institute. On no account will students be allowed to remain absent for any mid-semester, term-end examination conducted by the Institute or continuous assessment conducted by faculty in class. A
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 6 of 17
student will be entirely responsible for such absence. This may be detrimental to the overall performance and results of the student. Leave Travel Concession as per the rules and regulations of Indian Railways and MSRTC will be allowed only for designated vacations, such concession forms will not be made available for travel in between vacations whatever be the reason. A student should complete all the Practical’s and Term – work such as Journals, Assignments and Projects.
1.8 EXAMINATION Candidates must appear at the examination hall half an hour before the commencement of the examination. Mobile phone is strictly prohibited in the exam hall during the examination. If the mobile is seized by flying squad of Savitribai Phule Pune University, it will not be returned in any circumstance. Candidates should not communicate, transfer and pass on any cheating / copy / writing material to one another in any manner during the examination. A candidate is permitted to bring the following items to an exam: pen, pencil, and, if specifically permitted, non-programmable calculators. All equipment brought to the examination must be placed on the candidate’s desk and kept in view during the examination. All students should follow the rules of university ordinance No. 257 dated on 5th October 2017 published by university examination department. 1.9 GENERAL Loud/impolite talk/use of abusive language which offends the listener would be dealt with serious action. Expected to spend their free time in the Library/Reading Room. 1.10 CODE OF CONDUCT FOR PROJECT Students are instructed to follow the information and guidelines given by the project guide from time to time and make the timely submission of their projects completed in all respect.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 7 of 17
CHAPTER- II: INSTITUTIONAL CODE OF CONDUCT FOR STAFF 2.1 DISCIPLINE All staff members are responsible for protecting and taking reasonable steps to prevent the theft or misuse of, or damage to Institute assets including all kinds of physical assets, movable and immovable property. All the staff members should follow the rules and regulations of the Institution as prevalent from time to time. Every staff member shall devote their time and their best efforts for the progress of the Institute. Every staff member should contribute to the vision, mission and goals of Institute through engagement of working hours. Every staff member must be punctual, sincere and regular in their approach. Every staff member must attend all functions of the college as per the instructions of coordinators and Head of the respective departments. Every staff member must refrain from any form of harassment or unlawful discrimination based on existing legislative requirements relating to: Gender/sexuality/age/marital status Pregnancy or likelihood of pregnancy Physical features, disability or impairment (physical disability or medical status) Every staff member should work in cooperation and collaborative manner with others through academic and administrative activities to achieve Institutional goals. Every staff member should maintain the confidentiality regarding the College’s affairs and the affairs of its constituents and should not to divulge, directly or indirectly, any information of confidential nature either to a member of the public or of the College’s staff, unless compelled
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 8 of 17
to do so by a judicial or other authority or unless instructed to do so by a superior officer in the discharge of his/her duties. The faculty member should show no partiality to any segment / individual student.
2.2 LEAVES After probation period, all Teaching faculty members must get the following policies such as Casual leaves (CL), Medical leaves (ML), Duty leaves (DL), On-Duty leaves (OD), Compensatory Off (CO), and vacation of Diwali and Summer season according to rules of SSR Memorial Trust, and Circular, Norms of Savitribai Phule Pune University. After probation period, all Non-teaching faculty members must get Casual leaves (CL), Medical leaves (ML), Duty leaves (DL), On-Duty leaves (OD), Compensatory Off (CO), and vacation of Diwali and Summer season according to of SSR Memorial Trust, and Circular, Norms of Savitribai Phule Pune University.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 9 of 17
CHAPTER -III: CODE OF CONDUCT FOR TEACHING-STAFF 3.1 DISCIPLINE Each Faculty Member should report to the college at least 10 minutes before the commencement of college timing. The work plan of teaching staff should ensure, in the most productive manner, with regard to the roles, job and targets assigned to them by the Department/ Institution. 3.2 LEAVES Whenever a Faculty Member intends to take leave, the faculty member should get the leave sanctioned in advance and with proper alternate arrangements made for class / lab / invigilation. In case of emergency, the HOD or the next senior faculty must be informed with appropriate alternate arrangements suggested. 3.3 CONTINUOUS ASSESSMENT Once the course is allotted the staff should prepare lecture wise lesson plan. Each Staff should get the lesson plan and course file - approved by HOD and Principal. The course file should be maintained as per the prescribed format. Each Staff should not involve himself/herself in any unethical practice while doing continuous assessment. Each Faculty Member must strive to prepare himself/ herself academically to meet all the challenges and requirements in the methodology of teaching so that the input may be useful for the student community at large. Each staff should interact with the coordinators and Head of the departments or student counselor and inform him / her about the habitual absentees, slow learner student, objectionable behavior etc. 3.3.1 CLASSROOM TEACHING A staff should engage the full 60 minutes lecture and should not leave the class early. A staff should use “Information Communication Technology (ICT)" for effective delivery of lectures.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 10 of 17
A staff should encourage students asking doubts / questions. The staff should take care of slow learner students and pay special attention to their needs in remedial coaching classes. The staff should motivate the students and bring out the creativity / originality in the students and should make himself / herself available for doubt clearance. Every teaching staff demonstrate a high standard in teaching and learning by: Engaging students in their learning. working to achieve high level outcomes for all students. Maintaining records to manage, monitor, assess and improve student learning. Using research and student achievement data to inform professional practice. Engaging in reflective practice and development their professional knowledge and teaching skills. Assisting in developing and mentoring less experienced staff members. Accepting responsibility for their own professional learning and development. 3.3.2 LABORATORY All staff members should involve themselves in the preparation of experimental setup and up gradation of the laboratories. All staff members should involve themselves in demonstration models, charts and innovative methods of teaching for better and improved interaction with students. 3.3.3 TEST/ASSIGNMENTS/MID-TERM/MOCK In problem-orientedcourses, regular tutorials have to be conducted. The Tutorial problems to be provided to the students a week prior to the actual class. Test, prelim, mid-term, submission and mock practical examination must be conducted as per the academic calendar.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 11 of 17
CHAPTER - IV :CODE OF CONDUCT FOR SUPPORTING STAFF 4.1 ADMINISTRATIVE STAFF Confidential report of the department should be part of personal file of all employees and should be kept confidential by staff members working under administrative department. A staff should take additional responsibilities if required as assigned by Principal. 4.2 ACCOUNTANT Accountant should prepare, examine, and analyze accounting records, financial statements, and other financial reports. Accountant should prepare accounts, taxes and tax returns, ensuring compliance with payment, reporting and other tax requirements. Accountant should establish tables of accounts, and assign entries to proper accounts. Accountant should report to the Principal regarding the financial status of the college at regular intervals. Accountant should assess accuracy, completeness, and conformance to reporting and procedural standards. Accountant should provide all the necessary account statements and documents for various committees of the institute. Accountant should provide all necessary accounting documents and financial statements for yearly account audits. 4.3 LAB ASSISTANT A lab assistant should help the lab in-charge to carry out the lab related work. A lab assistant should maintain attendance register A lab assistant should keep the setup ready before conduct of the practical. A lab assistant should ensure the cleanliness of laboratories. 4.4PEON A peon should report the college half an hour before the college time.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 12 of 17
A peon should maintain cleanliness of laboratories, class and staff rooms. A peon should do all the work assign by the Head of the department and other staff members. A peon should not leave the office until and unless the higher authority permits.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 13 of 17
CHAPTER -V :CODE OF CONDUCT FOR HEAD OF DEPARTMENT The work load (teaching and departmental) of all the staff should be fixed by the Head of the Department (HOD). The Head of the department should ensure that the work load of the teacher should not be less than 40 hours a week, of which teaching-contact hours should be at least as follows: . Head of Department/ Professor :08 hours / week . Associate Professor :12 hours / week . Assistant Professor :16 hours/week The Head of the Department should responsible for academic planning and academic audit of the department and implementation of academic policies approved by the Principal. The teaching load should be allotted by the HOD after taking into account of the Faculty Member’s interests/choices. The Head of the Department should arrange the weekly meetings of the staff to appraise the progress of academic and administrative work. The Head of the Department should encourage Faculty Members to update their knowledge by attending seminars/workshops/conference. The Head of the Department should encourage Faculty Members to author text books and publish research papers in reputed International / Indian Journals / Conferences. The Head of the Department should arrange for feedback responses from the students, and the parents on quality-related department processes. The Head of the Department should write confidential report for all staff members of his/her department and submit it to the Principal.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 14 of 17
CHAPTER -VI: CODE OF CONDUCT FOR PRINCIPAL The Principal should oversee and monitor the administration of the academic programme and general administration of the Institute to ensure efficiency and effectiveness in the overall administrative tasks and assignments. The Principal should plan the budgetary provisions and go through the financial audited statements of the Institute. The Principal has authority to take all the necessary actions as and when required to maintain discipline in the Institute. The Principal should form various college level committees which are necessary for the development of the Institute. The Principal should encourage Faculty Members to update their knowledge by attending seminars/workshops/conference. The Principal should encourage Faculty Members to author text books and publish research papers in reputed International / Indian Journals/Magazines and Periodicals. The Principal should provide leadership, direction and co-ordination within the Institute. The Principal should periodically review this Code of Conduct. The Principal is responsible for the development of academic programme of the Institute. The Principal should convene meetings of any of the authorities, bodies or committees, as and when required. The Principal should ensure that quality in education and academic services is maintained for continuous improvement and turn the students into better individuals and responsible citizens of the country. The Principal should ensure that the long-term and short-term development plans of the Institute in their academic programme are duly processed and implemented through relevant authorities, bodies, committees and its members. The Principal should forward confidential report of all staff members of the Institute and submit it to the Management. The Principal shall be responsible for submission of an annual report on the progress achieved in different developmental and collaborative programme to the various committees and Management.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 15 of 17
CHAPTER - VII :CODE OF CONDUCT FOR COLLEGE DEVELOPMENT COMMITTEE There shall be a separate College Development Committee comprising of the following members, namely; A chairperson of the management or his nominee. A secretary of the management or his nominee. One Head of department, to be nominated by the Principal. Three teachers in the college, elected by the full-time amongst themselves out of whom at least one shall be a woman. One non-teaching employee, elected by regular non-teaching staff from amongst themselves. Four local members, nominated by the management in consultation with the Principal, from the fields of education, industry, research and social service of whom at least one shall be alumnus. Coordinator, Internal Quality Assurance Committee of the college. President and Secretary of the College Students' Council. Principal of the college - Member - Secretary. All elected and Nominated members shall have a term of five years from the date of election or nomination. If any vacancy occurs in the office of such member, the vacancy shall be filled within three months by the Principal and the member so appointed shall hold office for the residual term for which the earlier member shall have held the office if the vacancy had not occurred. The College Development Committee shall; Prepare an overall comprehensive development plan of the college regarding academic, administrative and infrastructural growth, which enable college to foster excellence in curricular, co-curricular and extra-curricular activities. Decide about the overall teaching programme or academic calendar of the college. Recommend to the management about introducing new academic courses and the creation of additional teaching and administrative posts. Take review of the self-financing courses in the college, if any, and make recommendations for their improvement.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 16 of 17
Make specific recommendations to the management to encourage and strengthen research culture, consultancy and extension activities in the college. Make specific recommendations to the management to foster academic collaborations to strengthen teaching and research. Make specific recommendations to the management to encourage the use of information and communication technology in teaching and learning process. Make specific recommendations regarding the improvement in teaching and suitable training programme for the employees of the college. Prepare the annual financial estimates (budget) and financial statements of the college or institution and recommend the same to the management for approval. Formulate proposals of new expenditure not provided for in the annual financial estimates (budget) Make recommendations regarding the students' and employees' welfare activities in the college. Discuss the reports of the Internal Quality Assurance Committee and make suitable recommendations. Frame suitable admissions procedure for different programme by following the statutory norms. Plan major annual events in the college, such as annual day, sports events, cultural events, etc. Recommend the administration about appropriate steps to be taken regarding the discipline, safety and security issues of the college. Consider and make appropriate recommendations on inspection reports, local inquiry reports, audit report, report of National Assessment and Accreditation Council, etc. Prepare the annual report on the work done by committee for the year ending on the 30th June and submit the same to the management of such college and the university. Perform such other duties and exercise such other powers as may be entrusted by the management and the university.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Code of Conduct
Policy No. Effective Date Page No.
SSRCP/IP/01 12/07/2017 Page 17 of 17
CHAPTER - VIII: PROFESSIONAL ETHICS Act with the highest standards of honesty and ethical conduct while working on the college premises and at offsite locations such as workshop, seminar and social events, or at any other place where the staff are representing the Institute. Avoid any activities that would involve stakeholders in any practice that is not in compliance with the Code of Conduct of the Institute. Staff must respect the person, privacy of students and other staff members of the Institute. Staff should treat students, parents and colleagues with courtesy and sensitivity to their rights, duties and aspirations. Staff should respect the dignity, rights and opinions of colleagues and students. Staff should respect cultural, ethnic and religious differences of colleagues and students.
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 1 of 12
1.0 INTRODUCTION SSR College of Pharmacy seeks to provide equal access and opportunity to all qualified applicants, interested in First Year Full Time under Graduate Course in Pharmacy (B. Pharmacy) and Master of Pharmacy (M. Pharmacy) programs. This commitment is reflected in the Institute’s admissions policies. Admission decisions are made in accordance with published admissions standards by Directorate of Technical Education, Maharashtra state and Department of Education, Dadra and Nagar Haveli. The institution defines admission policy for undergraduate and postgraduate programs that are appropriate for identifying qualified students, based on widely accepted standards, and uniformly outlined in disseminated publications, including institute catalogs, institutional website, and recruitment brochures. 2.0 OBJECTIVE To provide equal access and opportunity to all qualified applicants interested in First Year Full Time B. Pharmacy and M. Pharmacy programs. 3.0 SCOPE This policy is applicable to all qualified applicants, interested in admission at First Year Full Time B. Pharmacy and M. Pharmacy programs, SSR College of Pharmacy as well as faculty members. 4.0 PROCEDURE 4.1 Admission Committee 4.1.1 Composition Composition of the Admission Committee will be established as per the decisions are taken by the academic committee. The Admission committee comprises of the following members (i) Principal - Chairman
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 2 of 12
(ii) Senior Faculties, nominated by the Principal- coordinator (iii) Two or more faculty members- Assistant coordinator (iv) Non-teaching staff (Clerk or others) - Member 4.1.2 Major role of the Admission Committee To provide equal access and opportunity to all qualified applicants for admission in the institute. To take follow up for the admission procedure as performs prescribed admission regulatory authority. To prepare the merit list and it’s an endorsement by DTE, Maharashtra. To verify and maintain all the original documents of students. To send admission report to various apex bodies. 4.2 Rules and regulations 4.2.1 Eligibility Criteria for various types of candidature for Admission: 4.2.1.1 B. Pharmacy (i) The candidate should be an Indian National. (ii) Passed HSC or its equivalent examination with Physics and Chemistry as compulsory subjects along with one of the Mathematics or Biology and obtained at least 50% marks (at least 45% marks in case of candidates of Backward class categories and Persons with Disability belonging only to Maharashtra State) in the above subjects taken together. (iii) ObtainedNon-Zero Score in MHT-CET (PCB or PCM)/ NEET/ GUJ-CET. 4.2.2.2 Direct second year B. Pharmacy program (lateral Entry) (i) The Candidate should be an Indian National. (ii) Passed Diploma Course in Pharmacy with at least 45% marks (40% marks in case of candidates of backward class categories and Persons with Disability belonging to Maharashtra State only) from an All India Council for Technical Education or Central or State Government approved Institution or its equivalent.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 3 of 12
(iii) Any other criterion declared from time to time by the appropriate authority as defined under the Act. 4.2.1.3 M. Pharmacy (i) The candidate should be an Indian National. (ii) Passed Bachelor’s Degree in Pharmacy from any All India Council for Technical Education or Pharmacy Council of India or Central or State Government approved institution, with at least 55% marks (at least 50% marks in case of Backward Class category and Persons with Disability Candidates belonging to Maharashtra State only). (iii) Obtained score in Graduates Pharmacy Aptitude Test (GPAT) conducted by National Testing Agency. (iv) The Candidates should have registration with State Pharmacy Council. The candidates not having registration should produce the registration certificate within one month after securing admission. (v) For sponsored candidates, minimum of two years of full-time work experience in a registered firm/ company/industry/ educational and/ or research institute/ any Government Department or Government Autonomous Organization in the relevant field in which admission is being sought. 4.2.2 Sanctioned Intake and Seat distribution 4.2.2.1 First Year of Four Year Full Time B. Pharmacy program The Sanctioned Intake for First Year Degree Course shall be as per the approval is given by AICTE, Pharmacy Council of India (PCI) and Savitribai Phule Pune University. Seat distribution for 60 seats is given below: Maharashtra State All India Dadra Nagar Haveli Institutional Total seat Candidature Candidate Candidature Candidature Seats Quota Seats seat Seats 60 18 18 12 12
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 4 of 12
4.2.2.2 Direct second year B. Pharmacy program (lateral Entry) 10% of Sanctioned Intake for Pharmacy, which will be over and above the Sanctioned Intake, Supernumerary to the approved Intake 4.2.2.3 First Year of Four Year Full Time M. Pharmacy program The Sanctioned Intake for First Year Post-Graduate Programme shall be as per the approval is given by AICTE, Pharmacy Council of India (PCI) and Savitribai Phule Pune University for following specializations. Specialization Sanctioned Intake M. Pharm- Pharmaceutics 12 M. Pharm- Pharmaceutical Quality Assurance 12 M. Pharm- Pharmacology 06
4.2.3 Admission Procedures: 4.2.3.1 First Year of Four Year Full Time B. Pharmacy program Maharashtra State Candidature Candidate seat - (Admission by Directorate of Technical Education, Maharashtra) 18 Seats (out of 60 approved intakes) are being admitted by DTE, Maharashtra state. Candidate needs to apply to DTE, Maharashtra for centralized admission process. Eligible candidates would be allotted admission as per merit prepared by DTE, Maharashtra, considering results of MHT-CET of the current year. If the seats remained vacant after completion of admission process by DTE, Maharashtra (i.e. after the final round of allotment), then admission on vacant seats would be processed directly by Institute as per norms and instructions by DTE, Maharashtra. Dadra & Nagar Haveli Candidature Seats - (Admission by Department of Education, Dadra & Nagar Haveli)
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 5 of 12
12 Seats (out of 60 approved intakes) are being admitted by Department of Education, Dadra & Nagar Haveli. Candidate needs to apply to the Department of Education, Dadra & Nagar Haveli for centralized admission process. Eligible candidates would be allotted admission as per merit prepared by Department of Education, Dadra & Nagar Haveli, considering results of NEET/ MHT-CET/ GUJ-CET of the current year. If the seats remained vacant after completion of admission process by Department of Education, Dadra & Nagar Haveli (i.e. after the final round of allotment), then admission on vacant seats would be processed directly by Institute as per norms and instructions by DTE, Maharashtra. All India Candidature Seats and Institutional Quota Seats and vacant seats after Centralized admission Process (CAP) 30 Seats (out of 60 approved intake) and vacant seats after CAP are being admitted by Institute. The Principal of the institution shall carry out the admissions for these seats in the following manner; Admissions shall be made in a transparent manner and strictly as per the Inter-Se-Merit of the Candidates who have applied to the Competent Authority for verification of documents and then to the Institution. Information brochure or prospectus of the Institution which specifies rules of admission should be published well before the commencement of the process of admission. All the information in the brochures should also be displayed on the Institution’s website. An institution shall invite applications by notifying schedule of admission and the number of seats in each course to be filled by the institution, by advertisement on the website of the institution or in News paper Aspiring Candidates fulfilling the eligibility criteria as notified by the Government and specified by the appropriate authority, from time to time, shall apply to the Principal or Director of the
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 6 of 12
respective institution for admission at the Institution level and shall be filled in on the basis of Inter-Se-Merit prepared by following the procedure. Preparation of Merit List:The merit list shall be prepared on the basis of marks or score secured by the Candidate in the NEET and then if seats remain vacant on the basis of MHT-CET conducted by the Competent Authority or marks or score secured in any other examination conducted by the concerned appropriate authority for the purpose of admission to these Courses. Provided that, in case of a tie, the relative merit of different Candidatures shall be resolved in the following order of preference and the methodology as specified below, - (a) higher marks in Mathematics or Biology at CET. (b) higher marks in Physics at CET. (c) higher percentage of marks in Physics, Mathematics or Biology and Chemistry added together at Board or qualifying examination. (d) higher percentage of marks in the subject Mathematics or Biology at HSC. (e) higher percentage of marks in the subject Physics at HSC. (f) higher percentage of marks in aggregate in HSC. The institution after verification of all required documents shall prepare and display the Inter- Se-merit lists of the Candidates to be filled in at the institution level, in the Institutional Quota, along with the vacant seats after CAP, on the notice board and shall publish the same on the website of the institution. Reporting at institutes: Candidate shall confirm the admission by paying the requisite amount of fee and by submitting required documents in original to the respective institute, to which admission is granted as per schedule. If a candidate fails to substantiate the claims made at the time of submitting necessary original documents within the reporting time for CAP Round, the candidate forfeits the claim on the allotted seat.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 7 of 12
4.2.3.2Direct second year B. Pharmacy program (lateral Entry) Maharashtra State Candidature Candidate seat - (Admission by Directorate of Technical Education, Maharashtra) 100% of (Lateral Entry Seats + Vacant Seats) seats are being admitted by DTE, Maharashtra state. Candidate needs to apply to DTE, Maharashtra for centralized admission process. Eligible candidates would be allotted admission as per merit prepared by DTE, Maharashtra, considering the eligible score of qualifying examination (Diploma Pharmacy). Vacant seats after CAP Eligible candidates would be allotted admission as per merit prepared by the institute, considering an eligible score of qualifying examination (Diploma Pharmacy). 4.2.3.3 First Year of Four Year Full Time M. Pharmacy program Maharashtra State Candidature Candidate seat - (Admission by Directorate of Technical Education, Maharashtra) 30% of seats are being admitted by DTE, Maharashtra state. Candidate needs to apply to DTE, Maharashtra for centralized admission process. Eligible candidates would be allotted admission as per merit prepared by DTE, Maharashtra, considering the eligible score of GPAT examination. All India Candidature Seats and Institutional Quota Seats and vacant seats after CAP 70% seats and vacant seats after CAP are being admitted by Institute. Eligible candidates would be allotted admission as per merit prepared by the institute, considering the eligible score of GPAT examination. 4.2.4 Approval of Merit List and the Admitted Candidates List. After completion of the Admission process, every Unaided Private Professional Educational Institution shall submit the Admission- approval proposal to the Director of Technical Education and the Admission Regulating Authority
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 8 of 12
The Admission-approval proposal shall include the list of all Candidates admitted which shall have the quota, Candidature Type, Reservation, Qualification Marks, etc. as well as the required documents of the Candidates admitted at the institution level. 4.2.5 Cancellation of Admission and Refund of fees, return of documents by Institutions. (a) The Candidate shall apply online for cancellation and submit a duly signed copy of system generated an application for cancellation of admission to the institution. (b) Once the candidate submits an online request for cancellation, his/her admission shall be treated as cancelled. (c) The Institute shall consider the online request made by Candidate for cancellation as final irrespective of whether he/she has submitted duly signed copy of system generated an application to the Institute. (d) Upon such cancellation, the candidate shall lose the claim on the seat and such seat shall become available for further allotment. (e) The candidate shall then become entitled to and the Institute shall refund the entire fees to the candidate after deduction of Rs.1000/- towards processing charges and return all his/her original documents submitted to the Institute within two days from submission of duly signed copy of system generated application to the Institute; (b) Notwithstanding clause (a) above, candidate shall not be entitled to any refund of his/her fee except the Security Deposit and Caution Money Deposit if the online cancellation is effected by the candidate after 5.00 p.m. of the cut-off date prescribed by the Competent Authority. 4.2.6Method of calculating marks at qualifying examination for deciding the eligibility (i) While deciding the eligibility of the Candidates following procedure shall be adopted, (ii) The percentage of marks shall be calculated by rounding off to nearest integer. i.e. if the percentage of marks comes out to be 44.50% to 44.99% then it shall be rounded to 45% and if the percentage of marks comes out to be 44.01% to 44.49% shall be rounded to 44% for deciding the eligibility.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 9 of 12
(iii) If letter grades are assigned at SSC, HSC, Diploma, Bachelor of Science or its equivalent examination, the Candidate must submit the certificate of conversion of letter grades into equivalent marks from the concerned Competent Authority or Board at the time of submission of Application Form. The eligibility shall be decided on the basis of equivalent marks. (iv) If the Candidate reappears for the qualifying examination with all subjects, then the marks obtained in the latest examination shall only be considered. 4.2.7 Documents to be attached along with “Application Form for Admission Process”. The candidates are required to carry ALL Original Certificates/Documents in support of their claim at the time of filling up of Application Form for Admission for the scrutiny and verification at the institute. The candidates are required to scan the document in .jpg or .gif format (minimum 150 dpi resolution, file size upto 1 MB) and upload the scanned copies of the required documents at the time of filling up Application Form for Admission. The institute shall assist the candidate, free of cost, to scan and upload the documents. All candidates SSC (Std. X) mark sheet. HSC mark sheet. NEET / MHT-CET / GUJ-CET Score Card Mark Sheet. School Leaving Certificate, if required to substantiate the claim. Certificate of the Indian Nationality of the candidate In addition to the above documents, candidates are required to produce the following additional documents depending upon the category to which they belong. Maharashtra state candidates Type– A Candidates
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 10 of 12
Domicile/Birth/Leaving certificate of candidate Indicating place of Birth in the State of Maharashtra. Type– B Candidates Domicile certificate of candidate/father/mother of candidate indicating that he/she is domiciled in the State of Maharashtra. Type– C Candidates Certificate from the employer in the proforma – A stating that father/mother of the candidate who is a Central Government / Government of India undertaking employee is presently posted in Maharashtra. Type– D Candidates Certificate from the employer in the proforma – B stating that father/mother of the candidate who is a Maharashtra State Government / Maharashtra State Government undertaking employee. Or Undertaking along with documentary evidence from the retired employee stating the place of settlement. Type-E Candidates Maharashtra Karnataka disputed border area Candidates. o A certificate stating that candidate belongs to the Maharashtra Karnataka disputed border area in proforma – G1. o A certificate stating that the mother tongue of the candidate is Marathi in proforma – G2 (List of the villages in Maharashtra Karnataka disputed border area is available on the website) Backward class Candidates belonging to S.C. / S.T. Caste certificate Caste/Tribe validity certificate Backward class Candidates belonging to VJ/DTNT(A)/ NT(B) / NT(C) / NT(D) /O.B.C/ SBC Caste certificate Caste validity certificate
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 11 of 12
Non creamy layer certificate 4.3 Conduct and Discipline (i) Failure of the candidate in making full and correct Statements in the application form and/or suppression of any information and/or submission of false documents shall lead to disqualification of the candidate from the examination or at a later stage during the Admission Process such candidate will be debarred from the entire selection process. (ii) Adopting any unfair means or engaging in malpractice in the examination shall render a candidate liable for punishment under, “Maharashtra Prevention of Malpractices Act, Universities, Board and Other Specified Examination Act, 1982” and disqualify him/her for examination. (iii) Any issue not dealt here-in above will be dealt with, when arising, fully and finally by the Competent Authority. (iv) Notwithstanding anything contained in these Rules, if the Government takes any policy decision pertaining to admission, then the same shall be brought in to effect from that point of time as per the directives from the Government from time to time. (v) Students while studying in any college, if found indulging in anti-national activities contrary to the provisions of Acts and Laws enforced by Government or in any activity contrary to rules of discipline, will be liable to be expelled from the college without any notice by the Principal of the college. 4.4 Others (i) The medium of instruction for degree courses is English. (ii) The candidates are advised to ensure before applying that he/she is eligible for admission to the program as per the prevailing eligibility norms of the University. Admission of the candidate will be treated as finally confirmed only on production of the Eligibility Certificate from the University to which the college is affiliated.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Admission Policy
Policy No. Effective Date Page No.
SSRCP/IP/02 12/07/2017 Page 12 of 12
(iii) Physical fitness: Head of the institution at his or her discretion may refer any candidate to the appropriate medical authority for ascertaining the physical fitness of the candidate to undergo the requirements of the course. The report of medical authority shall be submitted to the Regional Head of Technical Education for further necessary action. (iv) The Head of the institution shall have the right to satisfy himself about the conduct and character of a candidate by verifying the antecedents of a candidate through the appropriate police-authority, before admitting him/her to the college/institution. 5.0 REFERENCES: 6.0 ANNEXURES: Annexure I: Application Form Annexure II: Flow chart of Application Form Annexure III: Undertaking for admission Annexure IX: fees structure for the academic year
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Discipline Policy
Policy No. Effective Date Page No.
SSRCP/IP/03 12/07/2017 Page 1 of 8
1.0 INTRODUCTION
Good Student Discipline is customary in the campus life at the SSR Memorial Trust’s Institutions. We believe that discipline is essential to prepare our students to be useful and responsible citizens of our countries, useful members of our societies and eminent leaders of the future.
2.0 OBJECTIVE
Its aim is to create a safe and conducive learning environment in the classroom. College discipline has two main objectives: (1) ensure the safety of staff and students, and (2) create an environment conducive to learning. Effective discipline strategies seek to encourage responsible behavior and to provide all students with a satisfying college experience as well as to discourage misconduct.
3.0 SCOPE
This policy shall apply to all college students.
Encourage all students to achieve and maintain the college standards of conduct and ensure that all alleged failures of discipline are handled, fairly, reasonably and consistently.
4.0 PROCEDURE
4.1 Campus Discipline rules
Students are expected to conduct themselves in a worthy manner in their dressing, demean our and sense of discipline. Students are expected to be seated in their respective classrooms during class hours, stand or roaming in the campus, corridors will not be appreciated.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Discipline Policy
Policy No. Effective Date Page No.
SSRCP/IP/03 12/07/2017 Page 2 of 8
A Students must carry and wear College Identity Cards; the ID cards must be verified at the College gates & whenever asked for. Code of conduct on the campus includes safeguarding the Institutional property, keeping the campus clean & tidy. Smoking is strictly prohibited. Defacing any part of the campus is treated as an offence. Use of mobile phones inside the classrooms, library and laboratories is strictly banned, if student break the rules then strict action will take against them and take mobile in custody for 7 days. Students are expected to make use of the library services of the institute during free hours. Limited parking space is provided for students and the same can be utilized on ‘first come first’ basis. The College management is not responsible for the safety (including damage and/or theft /loss) of vehicles in the premises. Students may utilize the limited parking space outside the college campus at their own risk. Students must ride/drive their vehicles into & at the campus at a moderate speed only; speeding will be looked upon as an act of indiscipline and can attract adverse consequences. Important Notices/Notifications/Circulars etc. are displayed at separately allocated Notice Boards in the campus; students are expected to make it a practice to regularly read such displayed information. For any certificate that is to be collected from the Principal’s Office(s), request letter(s) must be submitted two days in advance, Parents/guardians may visit the campus upon prior intimation/request and are expected to kindly adhere to the security requirements if & as prescribed by respective authorities. Parents
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Discipline Policy
Policy No. Effective Date Page No.
SSRCP/IP/03 12/07/2017 Page 3 of 8
or Guardians who wish to meet the respective Principals must have filled in an application Form and can meet the Principal only with a prior appointment after 3 p.m.
4.2 Discipline Policy
Students who violate a College administrative policy or behave in a manner inconsistent with the above Statement on Student Conduct will be subjected to disciplinary sanctions appropriate with the seriousness of the infraction. Records will be kept of all major infractions. The Discipline committee will maintain records in cases of expulsion or suspension, and provide this information to security so they can ensure compliance. Records will be kept of all disciplinary action and may form part of the student's permanent record with the College. Students may be required to compensate for damage or to perform remunerative services.
4.2.1 Inappropriate Behavior
Students are not to use the classroom or online environment to; • Unmitigated Insulting, disrespectful, or abused language. • Make remarks or engage in conduct that is racist, sexist, or in other ways discriminatory. • Engage in behaviors or make remarks that could reasonably be interpreted as threatening. • Attempt to divert the class in support of any personal, political, religious, or social agenda; or • Encourage, by inaction or intimation, the development of a learning environment that is irritable, disrespectful of others.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Discipline Policy
Policy No. Effective Date Page No.
SSRCP/IP/03 12/07/2017 Page 4 of 8
4.2.2 Minor Infraction
A minor infraction refers to such matters as being disruptive and disrespectful of others on College property by aggressive behavior, shouting, pushing, shoving, and smoking in restricted areas, loitering on College property or by disruptive classroom behavior.
4.2.3 Major Infraction
A major infraction refers to such matters as disruption of the academic environment; theft on College premises; making threats to the safety and security of others; harassing other members of the community; promoting racism or hatred of others; breach of trust in work, field, or clinical placements; and damage of College property. Generally, an infraction is considered major when; • There is immediate danger to individuals or property. • There is a criminal act. • The action is utterly disruptive to the academic environment. • The action constitutes a breach of trust between a student and patient or client. • There has been an act of physical or sexual assault; • there is dissemination of insulting, offensive, or libelous material regarding any member of the College community. • There are repeated or continuous minor infractions. • There is an act of academic dishonesty. • Superficial and frustration legal proceedings against the College or any of the College staff are commenced. • College property (e.g., educational resource materials, computers, laboratory equipment, or any other teaching aid) is stolen or vandalized.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Discipline Policy
Policy No. Effective Date Page No.
SSRCP/IP/03 12/07/2017 Page 5 of 8
4.2.4 Reporting Offences
Students: If a student sees or has been informed of anyone committing a major infraction, he/she should report it immediately to any academic employee, administrative staff member, or security. Support Staff: If a support staff member observes or has been informed of a major infraction, he/she should report it immediately to any administrative staff member or to security, as appropriate. Academic or Administrative Staff: If an academic employee or administrative staff member sees anyone committing a major infraction or responds to a report, he/she should immediately: • Intervene by ordering the student(s) to stop; and • Report the infraction to the Chair and/or Designate who is responsible for the student, program, or area in which the infraction occurred. • Prepare a full written report, describing the alleged infraction, providing information to support the allegation that an infraction took place, and describing any action taken to date.
4.2.5 Review and Decision
Within two days of receiving a report of a major infraction from discipline committee, the principal will;
1. Familiarize himself/herself with the surrounding circumstances and provide the student with;
- A description of the alleged infraction
- The information in support of the allegation that the infraction took place.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Discipline Policy
Policy No. Effective Date Page No.
SSRCP/IP/03 12/07/2017 Page 6 of 8
2. Give the student an opportunity to;
- Present their side of the story to the principal in person and to share any information they believe is relevant to the conduct under consideration
- Principal obtains or receives information from others who were present or who have relevant information for some other reason.
3. Obtain all of the information relevant to the incident. All interviews should occur as soon as reasonably possible and in a confidential manner.
If the incident involves a violation of the Prevention of Discrimination & Harassment Policy of the College, (involving Harassment, Diversity, Equity, Disability or Security,) inform the appropriate area of the incident.
4. Convene a meeting with the student and the principal to share with the student the recommendation that has been made by the principal and the reason(s) for that recommendation. 6. Give the student an opportunity at that time to present his/her side of the story before deciding what action, if any, should be taken in relation to the alleged infraction. Interview any other parties who may be able to provide information about the relevant circumstances. 7. Advise the student and the Chair of that decision in writing, including the reasons for the decision and the sanction to be imposed.
4.2.6 Sanctions/Suspensions:
The principal may recommend a sanction or combination of sanctions commensurate with the seriousness of the infraction, including suspension of up to ten instructional days.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Discipline Policy
Policy No. Effective Date Page No.
SSRCP/IP/03 12/07/2017 Page 7 of 8
The principal may impose suspension for a period longer than ten days, expulsion from the program, or expulsion from the College. A copy of the suspension letter must be sent to the Management and Security needs to be informed. There are no fee rebates as a result of a suspension. If the Principal, or designate determines that the only appropriate response to a major infraction is expulsion from the College, he/she will recommend that action to the Management. The Management will provide the students with formal written notification of the expulsion, with a summary of the evidence leading to the decision, and inform security of the expulsion so that compliance can be assured.
4.2.7 Attendance
Students are not permitted in class or on College premises during a suspension, or following an expulsion. If students wish to appeal the expulsion, their presence on campus must conform to the conditions specified at that time by the Management.
4.2.8 Timeframe for Expulsion
The normal time frame for an expulsion is a period of 12 calendar months or more from the date of the expulsion. Following that period, the student may apply for re-admission to the College and will provide a letter signed by the student that assures that he or she will abide by all rules and regulations of the institute.
4.2.9 Admittance after Suspension or Expulsion
Students who have been suspended or expelled will be re-admitted to a class or program only: • After the time frame specified, and
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Discipline Policy
Policy No. Effective Date Page No.
SSRCP/IP/03 12/07/2017 Page 8 of 8
• After entering into a written agreement asa undertaking to comply with College policy and to behave in an appropriate manner at all times
4.2.10 Permanent Academic Record
The following disciplinary actions will be reported to the Management and become a part of the permanent academic record and appear on bonafide certificate, Leaving Certificate and transcripts. • Suspensions of more than ten days, • Expulsions, • Debarred in participation of any campus placement activity
5.0 REFERENCES: NA 6.0 ANNEXURE: NA
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE : Students Attendance Policy
Policy No. Effective Date Page No.
SSRCP/IP/04 12/07/2017 Page 1 of 5
1.0 INTRODUCTION A Regular attendance and consistent study are student responsibilities and the two factors which contribute most to a successful college experience. The College recognizes the correlation between student attendance and student retention, achievement and success. Any class session or activity missed, regardless of cause, reduces the opportunity for learning and may adversely affect a student’s achievement. Accordingly, the College is an attendance-taking institution that requires student attendance in order for students to remain enrolled in a class. The College also requires that instructors take and timely report student attendance. This policy sets forth additional details related to student attendance An absence is defined as non-attendance for any reason, whether illness, emergency or official leave. 2.0 OBJECTIVE 1. To provide the platform to the students for sharing their problems related to academic and non- academic matters. 2. To help students get the most out of their education and graduate prepared for their profession. 3. The aim of this policy is to encourage regular attendance at college by all students. 4. To ensure consistent policy & practice in relation to recording, monitoring & improving attendance & punctuality across the whole College. 3.0 SCOPE This policy shall apply to all college students. Students are expected to attend all class sessions and laboratory periods for which they are enrolled. The class coordinator defines circumstances under which an absence may be excused. The teacher is responsible for the maintenance of standards and quality of student work in his or her classes and absences are generally an individual matter between the student and teacher.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE : Students Attendance Policy
Policy No. Effective Date Page No.
SSRCP/IP/04 12/07/2017 Page 2 of 5
Attendance is important for the students to make them day to day regular and for carrier output of student
4.0 PROCEDURE 4.1. ATTENDANCE RULES AND REGULATIONS Attendance in classes as per university norms is strictly enforced and is a prerequisite for appearing for Final/University exams. Students are expected to adhere to the prescribed rules strictly. A student in 2015 pattern is required to put in at least 75 % attendance in individual courses considering theory and practical separately. The candidate shall complete the prescribed course satisfactorily to be eligible to appear for the respective examinations. A student in 2018 pattern is required to put in at least 80% attendance in individual courses considering theory and practical separately. The candidate shall complete the prescribed course satisfactorily to be eligible to appear for the respective examinations. A Student will be granted leaves for valid reasons only and he/she will have to fill student leave form. In case of medical leave, a student has to submit a medical certificate to his/her class coordinator. Students having attendance on below 75% in two subjects were asked for the reason and if the reason found genuine like health problem, social issue etc. than they are allowed to appear in Internal exam with condition to remain regular in upcoming days of Current semester by taking undertaking duly signed by students and parents.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE : Students Attendance Policy
Policy No. Effective Date Page No.
SSRCP/IP/04 12/07/2017 Page 3 of 5
Students having attendance below 75% in three subjects have to submit undertaking for being regular for upcoming days of current semester. They have to also accept Action taken by authorities that is during vacation debar of three days they have to attend regularly to library for full institute hours & have to take assignments after concerning subject coordinator & complete them as per the given deadline. Students having attendance below 75% in more than three subjects have to submit undertaking for being regular for upcoming days of current semester. They have to also accept Action taken by authorities that is during vacation debar of 7 days they have to attend regularly to library for full institute hours & have to take assignments after concerning subject coordinator & complete them as per the given deadline. If their attendance found less than norms in final attendance review of current semester, they have to accept that they might be restricted to appear from external examination & also if they do not fulfill conditions given. Students are not expected to go out of campus during their class hours Students are allowed out of campus at lunch time only.
4.2. ATTENDANCE COMMITTEE (AC) To follow smooth work attendance committee is constituted and it may be revised after two years. The Attendance Committee is responsible for the performance of its responsibilities and the workout of its rules. The role of the Attendance Committee is to look out the attendance of the student so that it can facilitate regularity of the students and carrier development of the students.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE : Students Attendance Policy
Policy No. Effective Date Page No.
SSRCP/IP/04 12/07/2017 Page 4 of 5
4.2.1 Formation of an Attendance Committee The formation of the attendance Committee is an important task in any college. The Principal has the discretionary powers in nominating the members for the committee. In case of absence of the Principal, the in-charge Principal acts as Chairman of the committee. The following members may be nominated by Principals as members of the attendance committee. The Committee shall meet at least Two times in each semester on first attendance review meeting and final attendance review meeting. Sr. No. Member Designation 1 Principal Chairperson 2 Senior Staff Coordinator 3 Assistant Professor Co-Coordinator 4 First year Class coordinator Assistant to Coordinator 5 Second year Class coordinator Assistant to Coordinator 6 Third year Class coordinator Assistant to Coordinator 7 Final year Class coordinator Assistant to Coordinator
4.2.2. Duties and responsibilities of the attendance Committee
To prepare the policy for attendance.
To assist co coordinator in formulating general rules and regulations which are needed to maintain attendance
To prepare attendance using ICT Tools.
To identify students having shortage of attendance
To do attendance review meeting in each semester.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE : Students Attendance Policy
Policy No. Effective Date Page No.
SSRCP/IP/04 12/07/2017 Page 5 of 5
Function of Attendance Committee: Arrange attendance review meeting twice in semester. Collect the attendance from course coordinator and isolate students who have low attendance in each course. Collect undertaking duly signed by students and parents. Action taken against low attendance report by chair i.e. vacation debar, assignments, to solve number of university questions, to attend the library regularly up to 5:00 pm to recover hours of absent etc. Allow the Students to appear in university examination after follow respective action taken. Inform review of low attendance to students, mentors and parents. 5.0 REFERENCES: Policy of Savitribai Phule Pune University 6.0 ANNEXURES: Annexure I Annexure II Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE: Examination Policy
Policy No. Effective Date Page No. SSRCP/IP/05 12/07/2017 Page 1 of 10
1.0 INTRODUCTION
Continuous evaluation and assessment is an integral part of teaching learning process. It will provide the direction for delivering the quality education to stakeholder. Hence to improve in the process of assessment and evaluation, following reforms shall be implemented for the semester pattern of B. Pharm.
Following Terms used in this policy and the associated procedures are consistent with the SSR College of Pharmacy
End term examination means any examination conducted by the Savitribai Phule Pune University and Assessment done by SPPU.
Midterm examination / Sessional examination means any examination conducted by a Faculty, College.
Examination adjustment means a change to examination conditions that take account of an ongoing medical or personal condition or temporary disability.
University Course means examination shall be conducted by the SPPU.
Non-University Course means examination shall be conducted by the Course co-coordinator at College level.
2.0 OBJECTIVE
The objective of this policy is to achieve coordinated and consistent examination practices in SSRCP.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE: Examination Policy
Policy No. Effective Date Page No. SSRCP/IP/05 12/07/2017 Page 2 of 10
3.0 SCOPE
This policy is applicable to all qualified applicants, interested in admission at First Year Full Time under Graduate Course in Pharmacy (B. Pharmacy) programs, SSR College of Pharmacy as well as faculty members.
4.0 PROCEDURE
4.1 Schedule of Examination
Two Sessional exams shall be conducted for each theory / practical course as per the schedule fixed by the college(s).
For Odd Semester
First Sessional midterm examination shall be conducted in the month of September.
Second Sessional midterm examination shall be conducted in the month of November.
End Term examination shall be conducted in the month of November/December.
For Even Semester
First Sessional midterm examination shall be conducted in the month of February.
Second Sessional midterm examination shall be conducted in the month of April.
End Term examination shall be conducted in the month of April/May/June.
4.2 Pattern of Examination
Sessional exam for 2015 pattern and 2018 pattern shall be conducted according to guidelines of SPPU as shown in table below
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE: Examination Policy
Policy No. Effective Date Page No. SSRCP/IP/05 12/07/2017 Page 3 of 10
Marks of Internal Marks of Total Sr. No. Syllabus Pattern Sessional Exam University Exam Marks 1. 2018 Theory 25 75 100 2. 2018 Practical 15 35 50 3. 2015 Theory & Practical 40 60 100 4. 2013 Theory & Practical 30 70 100
Question paper pattern for theory Sessional examinations 2018 pattern
For subjects having University examination
I. Multiple Choice Questions (MCQs) (Answer all the questions) = 10 x 1 = 10 II. Long Answers (Answer 1 out of 2) = 1 x 10 = 10 III. Short Answers (Answer 2 out of 3) = 2 x5 = 10 Total = 30 Total 30 marks are converted to 15 marks and 10 marks allotted for continuous assessment
For subjects having Non-University examination
I. Long Answers (Answer 1 out of 2) = 1 x 10 = 10
II. Short Answers (Answer 2 out of 3) = 4 x 5 = 20
Total = 30 marks Question paper pattern for practical sessional examinations 2018 pattern I. Synopsis = 10 II. Experiments = 25 III. Viva voce = 05 Total = 40 marks Question paper pattern for theory Sessional examinations 2015 pattern
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE: Examination Policy
Policy No. Effective Date Page No. SSRCP/IP/05 12/07/2017 Page 4 of 10
Question paper pattern for practical Sessional examinations 2015 pattern
4.3 Responsibility Chart
4.3.1 Role and Responsibilities of Examination Committee
4.3.1.1 Midterm Examination a. Preparation of internal examination timetable; b. Assigning junior supervisor duty to teaching and non-teaching faculty for smoothly conducting of examination; c. Depute peon and waterman to supply supplementary, attendance sheet and others for smoothly conducting of examination;
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE: Examination Policy
Policy No. Effective Date Page No. SSRCP/IP/05 12/07/2017 Page 5 of 10 d. Examination committee shall be take out the print out of submitted question paper and placed it in lock and key; e. Prior 15 min. of starting of examination, member of examination committee shall be giving question paper to junior supervisor from Examination section; f. After completion of examination, member of examination committee shall be counting the total answer books and disburse it to course coordinator for evaluation; g. After evaluating answer books, examination committee shall be collecting the answer books of continuous assessment and Internal assessment from the course coordinator; h. After result declaration, examination committee shall be analyses the result and identified slow learner and fast learner students in respective class and developed different task for improving their result. i. To prepare time table of improvement exam for poor performer in the internal examination j. Improvement examination If any student/learner fails to obtain minimum marks (i.e. 16/40) for passing internal examination, examination committee may conduct improvement examination for such slow learner to perform better. As per the availability of time slot for student’s examination committee prepares time table of internal examination. k. Following chart explains complete flow chart for conduct of internal examination by institute
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE: Examination Policy
Policy No. Effective Date Page No. SSRCP/IP/05 12/07/2017 Page 6 of 10
College examination officer (CEO) notifies the timetable of internal sessional examination in advance to faculty and students
Course coordinator / teacher designs question paper as per the format provided by exam department submit it to HOD
Any Discrepancy? Yes
No Printing 1 hour before exam Submission to CEO
Conduct of Exam
Answer sheets are handed over to course coordinator for evaluation after proper documentation
Course coordinator/ teacher evaluates answer sheets in stipulated time period
Evaluated answer sheets are shown to individual student in classroom and grievances if any are resolved and marks are published on course website
Final evaluated answer sheets are submitted to examination department with proper documentation
Publication of semester wise internal theory and practical examination mark sheet on notice board by exam department
Verification of marks by students
If any discrepancy found in marks, answer sheet is sent back to course coordinator for re- evaluation and again resubmitted to exam section with correction
Marks entry to mother register l.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE: Examination Policy
Policy No. Effective Date Page No. SSRCP/IP/05 12/07/2017 Page 7 of 10
4.3.1.2 End Term Examination a. Examination committee shall publish the University schedule for University examination, form filling and committee shall verify and approve the examination form of students. b. Preparation of end term practical examination timetable and conduct it as per university guideline. c. Appoint Internal Senior Supervisor, Assistant to Senior supervisor, Assistant to CEO to senior teaching faculty for smoothly conducting of examination. d. Assigning junior supervisor duty to teaching and non-teaching faculty for smoothly conducting of examination. e. Depute peon and waterman to supply supplementary, attendance sheet and others for smoothly conducting of examination. f. Examination committee shall be verified all course internal examination marks entered by respective course coordinator in online marks entry portal of SPPU. g. Examination committee shall be taken out the print out of SPPU provided question paper and prior 15 min. of starting of examination; member of examination committee shall be given question paper to junior supervisor from Examination section. h. After completion of examination member of examination committee shall be count the total answer books, pack the bundle with proper labeling and sealing and kept it in a exam section. i. Submit answer books bundle in a respective CAP center as per schedule prepared by examination committee. j. After End term result declaration examination committee shall be analyses the class wise result.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE: Examination Policy
Policy No. Effective Date Page No. SSRCP/IP/05 12/07/2017 Page 8 of 10 k. Examination committee shall be guiding the failed students for applying in photocopy/Revaluation in University. l. Implementing any examination adjustments for students as required in accordance with SPPU guideline.
4.3.2 Role and Responsibilities of Course Coordinator a. Preparation of quality-assured examination papers. b. Submission of examination papers to Examination Department in timelines as per notification; c. Course coordinator should be remaining present in college during their course examination. d. Collection of exam answer books after completion of their respective course exam. e. To evaluate answer books qualitatively and submit it with two set of attendance and Result in timeline as per notification. f. Published their course result on their course website. g. Analyze result of examination and identified slow learner and fast learner student and design proper practices for result improvement of slow learner. h. Enter their respective course marks into Online marks entry portal of SPPU.
4.3.3 Role and Responsibilities of Students a. Students are required to be available to undertake examinations throughout the periods designated for Midterm and End term examinations as published in the common academic calendar. b. Students are required to familiarize themselves with the provisions of this exam policy.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE: Examination Policy
Policy No. Effective Date Page No. SSRCP/IP/05 12/07/2017 Page 9 of 10 c. Mobile telephones must not be used in an examination room. If a mobile telephone is brought into an examination room, it must be switched off and submit it to supervisor. d. All materials and beg left outside to examination room and college accepts no responsibility for the security of any materials left outside an examination room.
4.4 Examination Supervision
4.4.1 Examination supervisors are responsible for the conduct of examinations and for ensuring compliance with this policy. A student must comply with all directions given by the examination supervisor and the supervisor’s decision is final.
4.4.2 A supervisor may inquire any students in the examination room to; a. Confirm their identity and eligibility to be in the examination room through provision of College ID card. b. Show that they are not in possession of any unauthorized device, mobile or material. c. answer any question relating to their behavior at the same time as under examination supervision. d. Debarred from an examination room if a supervisor considers that a candidate's behavior is such as to disturb or distract any other candidate. e. Take custody of any device or material, which the supervisor considers to be unauthorized, for the duration of the exam. f. Examinee should follow all instruction of the supervisor to ensure the proper and efficient conduct of the examination.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE: Examination Policy
Policy No. Effective Date Page No. SSRCP/IP/05 12/07/2017 Page 10 of 10
4.5 Record Keeping
Records related to Examinations are maintained in examination room for the period of 3 years.
5.0 REFERENCES
Examination Pattern of Savitribai Phule Pune University
6.0 ANNEXURES: NA
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 1 of 18
1.0 INTRODUCTION A Library serves the informative source for on and all. The resources and services of the library have been gathered to meet the specific needs of the members of college. The mission of the library is based on the goals of providing access to the information while preservation of library resources and collections of study material.
2.0 OBJECTIVE
⮚ To provide general direction to the Library.
⮚ To outline the library collection and development policy as and when required, in its implementation.
⮚ To observe and evaluate the changes and developments in information tools, networking, library automation, library cooperation, Library timings etc., and to direct the library in their day to day function.
⮚ To frame design for the development of library infrastructure, facilities, products and services.
⮚ To evaluate the suggestions offered by the library users.
⮚ To formulate the policy for library use and procedure to be followed.
⮚ Estimating the procedure of procurement of library assets and allocation of budget accordingly.
⮚ To assist in stock verification, weed out/Write off from the library stock.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 2 of 18
3.0 SCOPE A library is an important source of knowledge to students and staff members. Library develops habit of reading among the students and it provides very healthy environment for learning as well as making notes or completing an assignment. This Policy applies to all library staff and users 4.0 PROCEDURE 4.1. LIBRARY RULES AND REGULATIONS 4.1.1 Library Working Hours On Working Days: Generally, the college library shall remain open to the students and staff
❖ Monday to Friday: 8:30AM to 5:00PM.
❖ Saturday 8:30AM to 2:30PM On Holidays: The library will remain closed on General Holiday 4.1.2. General Rules & Regulations of the College Library
❖ The Students must carry their College Identity Card/library membership card with them at all times inside the Library. Show the Identity Card compulsory at the time of books check- out/check-in.
❖ A Student must record his/her name and other details in the “Library Visit Register” before entering in the Library.
❖ All the students would be required to keep their respective bags outside the space provided by the Library. Students are not allowed to carry their mobile, wallet, cash or any other costly items inside the library and should be kept in their respective bags with their own risks.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 3 of 18
❖ A Reference book and Magazine will not be issued. Use only in the Library.
❖ The library staff shall ensure that no students should carry books without informing or issuing from librarian.
❖ Group discussions are only allowed in the discussion room and the noise must be kept to a minimum and should not disturb any other user in the library.
❖ All readers are required to maintain silence and discipline in the library.
❖ Reference books, rare books, unbound periodicals may not be issued generally except with the written permission of the Librarian.
❖ The books may be renewed if the same are not in demand or are not reserved by other readers. The renewal will be done generally on the basis of its proper condition and maintenance by the users, but in special cases, renewals by telephone or by means of other communication may be allowed by a librarian.
❖ A librarian has the power to refuse the issue of book to any member or he may recall any book without assigning any reason.
❖ Student and Staff should take library No-Dues Certificate (NOC) while Transfer/Deputation from the college. (While living the college, students and faculty should return books and library borrower’s card without fail, thereafter NOC will be issued.)
❖ Library audit should be conducted by administrative head after completion of each semester. 4.1.3 Limitations of Books for Faculty and Students
❖ B. Pharm Students can borrow TWO books at a time for Seven (07) days.
❖ M. Pharm Students can borrow FOUR books at a time for Seven (07) days.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 4 of 18
❖ Full-time teaching faculty can borrow at a time 5 books and 20 books for those who involved in research/Teaching activities.
❖ The library committee may suggest the limitation of books to faculty and students on the basis of their library collection.
❖ Book Bank books can be issued as per Book Bank scheme norms/the availability of Books. The discretionary powers are given to the librarian by the Library Committee. 4.1.4 Book Bank Facilities
❖ In order to improve the quality of education and smooth learning the institute has framed book bank facility.
❖ For the selection of books for the student’s librarian share a google sheet to each faculty member.
❖ The course coordinator of each subject will decide the useful and informative book for the particular subject and fill the details in google sheet for the book bank facility.
❖ A librarian provides book bank to students from the start of their each academic year and students have to submit it after the completion of each semester.
❖ Students have to pay Rs.3500 for four year course of B.Pharm after taking admission. 4.1.5 Charges of Lost Books (Fine & Penalty): In case of loss of books, the following procedure will be followed;
❖ If any students’ losses the book/damage the book/ pages are missing from the book or periodical, he/she will have to replace the same book with the latest available edition (or pay the current cost of the book plus Rs. 50/- as fine, as may be directed by authority) in case on book in a set is damaged/ lost, the whole set will have to be replaced.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 5 of 18
❖ If the book is rare or out of print, amount decided by the principal must be paid. 4.2. LIBRARY COMMITTEE (LC) To follow smooth work library committee is constituted and it may be revised after two years. The Library Committee is responsible for the performance of its responsibilities and the workout of its rules. The role of the Library Committee is to support the functioning of the library so that it can facilitate the library development plans by supporting the library development activities with the organization. 4.2.1 Formation of a Library Committee The formation of the Library Committee is an important task in any library. The Principal has the discretionary powers in nominating the members for the committee. In case of absence of the Principal, the in-charge Principal acts as Chairman of the committee. The following members may be nominated by Principals as a member of the library committee. The Committee shall meet at least Two times in an academic session. Sr. No. Member Designation 1 Principal Chairperson 2 Senior Staff Coordinator 3 Librarian Coordinator 4 Assistant Professor Assistant to Coordinator 5 Assistant Professor Assistant to Coordinator 6 Assistant Professor Assistant to Coordinator 7 Assistant Professor Assistant to Coordinator
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 6 of 18
4.2.2. Duties and responsibilities of the Library Committee
⮚ To prepare the policy for library.
⮚ To assist a Librarian in formulating general rules and regulations which govern the functioning of the library
⮚ To prepare budget proposals for the development of the Library.
⮚ To suggest the Librarian on the distribution of funds made available for the purchase of books, journals and another library requirement.
⮚ To seek feedback on Library functioning from readers.
⮚ To prepare the annual report submitted by the Librarian
⮚ To consider policy matters regarding the library including the policy for procurement of books and journals and render advice to the library for procurements.
⮚ To supervise the allocation and utilization of funds for different departments for Purchase of books and journals for the library
⮚ To maintain coordination between the library and the various Academic Departments.
⮚ To consider and put forward the views of faculty members regarding books/journals Selection etc.
⮚ For the selection of books or journals, views of students, faculty members, research scholars are to be considered. Meeting Notice: notice of Library Committee meetings should be sent to all faculty members and Head of the Departments. In case of regular member is unable to attend they have to arrange a substitute for the meeting.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 7 of 18
Minutes of the meeting (MOM): Minutes of meeting shall be recorded and prepared by the coordinator and share with the senior staff for consideration and approval. After getting approval senior staff circulate the MOM to all the faculty members. 4.3 LIBRARY BUDGET Budget is an important document for planned and successful operation of a library. It is coordinates between the policies, information of exchange programme and finance and administrative functions. Preparation of budget provides an opportunity for timely review and revaluation of the changed needs of library consumers and its resources. 4.3.1 Library Budgeting Procedure
⮚ The financial grants received under different heads of accounts/funds are to be planned to purchase for the same it is released.
⮚ A Librarian and Library committee has to play a vital role in planning and allocation of funds provided to the library.
⮚ On the basis of grants received for the study materials, it is divided into different subjects or departments.
⮚ A librarian will prepare budget and give quotation to the LC for review.
⮚ After reviewing the quotation by LC, librarian will send the quotation to the administrative head for the approval.
⮚ After approval by administrative head, quotation will be sent to the admin for the procurement of recommended list of materials needed for the library.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 8 of 18
4.3.2. ACQUISITION PROCEDURE AND INVOICE PROCESSING Acquisition is a process of requisitioning books and other documents for library. This is a long-term process; it needs timely review and should be implemented with consent and co-operation of top officials and the facility of funds. 4.3.2.1 Acquisition Method: A Library can procure books and other documents through the following methods:
❖ Purchase
❖ Gifts
❖ Exchange
❖ Interlibrary loan
❖ Resource sharing and consortium
4.3.2.2 Book Selection Committee The members of LC may be nominated by the Principal as the members of the Book Selection Committee/library for the purchase of books of different departments such as Pharmaceutics, Pharmacology, QAT and Chemistry. 4.3.3. General Rules for Acquisition/procurement of books/materials
❖ The librarian should be nominated as one of the members in the curriculum committee to avoid duplication of books/documents and unused syllabus books.
❖ Requirement of books list are to be collected from department members and heads on demand of the university prescribed/suggested text/reference books.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 9 of 18
❖ Finalization of required subject-wise books lists should be made available to procure with quotation.
❖ Librarian should aware of quotation and procurement procedure in link with principal.
❖ While placing purchase order of library books/materials discounts least quoted prices without sacrificing quality of books/materials should be taken care of.
❖ Price of books as per bill is to be verified properly and further make entry to the accession process and for shelving into library stack.
❖ The verified bills should be submitted to the office accountant for their needful action.
❖ The E-library software (Librarian@Nano) may procure as per norms of the AICTE or approval of the principal by time to time. 4.3.4. Accession Register and Invoice/Bills Processing 4.3.4.1. Accession Register The books and non-book materials purchased are to be cross check and tally with bills and handed over to the Librarian who has been assigned the job of accessioning. A stock register is maintained in the library in which all the reading materials purchased/received in exchange or as gift are entered. Each book is given a consecutive serial number is called accession number. This register is known as accession register. The library may purchase various materials for the users. In this process the steps involved are;
❏ Accession Register will be maintained with continuous accession numbers.
❏ Unique Accession number will be mentioned in the Accession register
❏ Maintain the stamping on books/Journals/ magazines etc.
❏ Maintain the standardization in secret page accession number in the books.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 10 of 18
❏ Maintain the standardization in classification system. (i.e., Dewey Decimal Classification by Melvil Dewey)
❏ Maintain the arrangement of books by Subject wise separately. 4.3.5. Bill Processing procedure
⮚ A Librarian check the total bill amount and conversion rates and verify it.
⮚ Put a stock stamp containing accession number and class number of books on bills. 4.3.6. Librarian Processing Work The processing work of a library is the pivot round which all its activities revolve. The following are the technical process through which a book passed before it is sent to the shelves after it is acquired.
⮚ Accessioning: Enter the details of the Invoice and Books in Accession Register
⮚ Classification
⮚ Stamping: Library Accession Stamp; Textbook/ Reference/Book Bank/Donated Book; Stamp to be put on Title page, on Secret page and on the Last page.
⮚ Label pasting: Spine label, Due Date Slip, Book Pockets etc.
⮚ Arrangement of processed books into shelves on order of Subject wise classification. 4.3.6.1 Arrangement of Library Collection The library consists of a collection of books. These resources have been arranged in the library by Library Classification system. The book in the library has a number called “Classification Number/ Call Number/ Class Number” that tells you where it is. This number is printed on a label on the spine of each book in the library. The books are shelved in sequence according to their class numbers or subjects.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 11 of 18
4.3.6.2 Arrangement of Other Materials
⮚ Newspapers Rack
⮚ Journals/Magazine Rack
⮚ Bound journal Cupboard 4.3.7. Subscription of Journals 4.3.7.1 Subscription Process and Approvals 4.3.7.1.1 Budgetary provision: Adequate recurring/annual funds are available for the approved Journals subscription/renewals etc. as required. 4.3.7.1.2 Beginning of Renewal Process: The process of renewals begins at least once in a month almost first week of November. All the renewals are done and the subscriptions are continued without any issues. 4.3.7.1.3 Indian Journals & e-journal: Indian Journals & e-journal are subscribed directly from the publishers who are usually working in institutions, govt. agencies, societies, etc. Approval can be taken by direct subscriptions. 4.3.7.1.4 Panel of Subscription Agents: Library Committee forms a panel of subscription agents through which library can place an order of all its foreign journal subscriptions. All terms and conditions are decided by the Library Committee. 4.3.7.2 Subscription Process Workflow 4.3.7.2.1 Recommendation: Faculties can contribute for the renewal of journals and also recommend new titles through email with proper justification. 4.3.7.2.2 Approval: For the approval process, list of journals is to be checked for exact details like price/publisher and approved by Librarian/Librarian Committee/HOD. If they are unable to
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 12 of 18 approve the journals due to any difficulty or lack of time, the journals can be approved by the Principal. 4.3.7.2.3 Proforma Invoice: Proforma Invoice is a certificate that contain price in accordance with the publisher’s price list prior to order. 4.3.7.2.4 Ordering: Librarian can issue the journals renewal and subscription orders directly to publisher with proper bill and MIS of all invoices for payment. 4.3.7.3 Non-Supply of Journal Issues 4.3.7.3.1 Reminders: Reminders are sent by Librarian for the missing issues of journals and magazines once every month. 4.3.7.3.2 Replacement of missing issues: Supplier must replace missing issues of journals and magazines by replacement copy/ publisher certified reproduced copy. Supplier can refund the amount by Demand Draft/Cheque or extend the subscription period equivalent to corresponding period. 4.3.7.4 Archiving and Weeding Out In order to provide better access to the frequently consulted literature, back volumes are archived in a less active storage area. Though the library gets access to the back volumes online from the publisher’s website, the print volumes of these journals also are considered for archiving in less active storage area. Passable space is provided for archival storage to Library, if not available. The following categories of materials are considered for weeding out;
➢ Duplicate issues of the journals after checking that no other campus wants to have them in their Collection.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 13 of 18
➢ Material (Books, journals) that library received as gifts/ complementary by individuals/institutions and Organizations which have no relevance to SSRCP users. 4.3.7.5 Non-Book Materials A small collection of Non-Book Materials is being maintained at the periodicals section and enlisted in a computer file (MS-Excel). These materials are open to all our Library users. 4.3.7.6 Maintenance of Records The transactions of all the activities/procedures in the periodicals section is carefully and properly recorded for the relevant information and documentation. In this regard apart from the automated system, the section maintains the following documents: Journal Subscription Register. Bills File. Subscription Orders Approvals 4.3.8 Circulation Section Circulation Section handles the Front Desk operations of the library and is very important because it is the first contact point for faculty and Students to the library. Effective Circulation counter leaves a lasting impression on the user and therefore it is very important section of the library. Major Activities of the Section are: 1. Issue and returns of Learning Resources (Primarily Books) 2. Registration of new members 3. Maintenance of “Circulation Module” of Library Management Software Maintenance and updating of all data related to library users
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 14 of 18
4. Library Orientations/Information 4.3.9 Stack Room /Display Area Management Collection Organization plays a very important role in ensuring the optimum utilization of the books, journals kept in the library. Presently, the learning resources are stacked / displayed in the following categories: 1. Reference Section (Consisting of Encyclopedias, Dictionaries, etc.) 2. General Stack Area 3. Newspaper Display Area 4. Journal/Magazine Display Racks 4.3.10. Maintenances Book binding- A binding procedure of journal available in subscribe library is followed through Library committee 4.3.10.1 Book that is issued under the head of Book bank to a student is abided to responsible for maintenance of all issued books throughout the academic year. 4.3.10.2 Books available in stacking area of library are maintain and audited regularly at the end of academic year under the guidance and observation of assigned administrative faculty or by Principal. Preservation and Conservation: Preservation and Conservation policy is to preserve the library materials against insects, usage, temperature, fire, rain etc. The Library system has the essential set up for the preservation and conservation for the Library materials. 4.4. LIBRARY FURNITURE AND FACILITIES The following items are included in the category of furniture and equipment in our library.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 15 of 18
Furniture
✔ Book Rack
✔ Book Display Rack
✔ Computer table/other equipment tables
✔ Circulation Desk
✔ E-resources equipment’s (Computer, Printers, Scanner, etc)
✔ Filing Cabinet
✔ Newspaper rack
✔ Periodical display Rack
✔ Reading Tables & Chairs
✔ Stools for stack room Facilities ● Cleanliness ● Fan ● Lighting ● Ventilation 4.5. LIBRARY COLLECTION DEVELOPMENT POLICY According to the Encyclopedia of Library and Information Science, “Library Collection refers to that total number of books, journals, newspapers, magazines, government publications, and pamphlets and non- book reading materials.”
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 16 of 18
Harrold’s Librarians Glossary (6th edition) defined the Library Collection to be planning for collection of study material in view of the objectives of the institution is called development collection”. 4.5.1. Objectives The objectives of collection development are as follows:
❖ To fulfill the objectives of library for fulfilling the reasonable and new needs of readers.
❖ To identify the information and documentation needs of readers.
❖ To identify genuinely useful documents and to obtain them.
❖ Keeping the service objective in mind, spending the budget intelligently and in well managed way.
❖ To review the available study material periodically and dispose the unwarranted and obsolete documents. 4.5.2. Preparation of Collection Development Policy The collection development policy is a draft of the system evolved to develop the library collection (Books &Periodicals). The following should be considered before developing study material collection:
⮚ The Library committee or library staff should prepare a collection development policy.
⮚ To coordinate between the objectives of institution and needs of readers.
⮚ To be ready for budget provision and contingency.
⮚ To make the collection for completion of policies and programme.
⮚ To keep the policy updated.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 17 of 18
4.5.3. Guiding Principles for Collection Development Policy College Librarian and LC are to consider the principles in Collection Development Policy.
⮚ Objectives and functions of organization and library.
⮚ Requirements of genuine readers and the reader community.
⮚ Availability of financial and other resources. 4.5.4. General Principles of Selection of Learning Resources The College Librarian and LC has to select the learning resources on the following principles:
⮚ Books that help, improve human behavior must be bought.
⮚ Books should be selected only after reading and inspecting the reading material.
⮚ Keeping in view the requirements of readers, books should be selected without prejudice.
⮚ Book selection should be the joint responsibility for both the teaching and Librarian.
⮚ There should not be any hurriedness in selection of books, Journals, magazines and newspapers. 4.6. STOCK VERIFICATION AND AUDIT Stock verification is an annual process which will be conducted Ten days before the academic year end or before the academic year beginning. It discloses the position of the loss of documents so that the replacement may be made in case of important documents lost. Stock verification provides opportunities to weed-out unused and very old editions of the library. It helps in planning the method to provide adequate safeguards to check future losses. Stock verification should be carried out by the responsible faculty appointed by the Principal. Newspapers and unused magazines shall be auctioned with the approval of the library advisory committee every year and the amount shall be remitted to the College Reserve Fund.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Library Policy
Policy No. Effective Date Page No.
SSRCP/IP/06 12/07/2017 Page 18 of 18
4.7. LIBRARY SERVICES AND FACILITIES The Library services refer to facilities provided by the library for the use of books and reading materials and dissemination of information for the need and meet the users’ requirement. The following are the important services: Book Bank Facilities Book Exhibition Circulation Service Digitization & Internet Service Library Orientation, New arrivals Display & News Paper Clippings Open Access System & Periodical Lending Service Reading Room Facilities Reference Service/Referral Service 5.0 REFERENCES: N.A 6.0 ANNEXURES: N.A
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Course Coordinator Policy
Policy No. Effective Date Page No.
SSRCP/IP/07 12/07/2017 Page 1 of 3
1.0 INTRODUCTION As per guidance given by premier universities and institute, an academic member of teaching staff must be designated as a Course Coordinator for each course. The duties may be specified from time to time by the Principal. A course coordinator will deliver the quality education to stakeholder. 2.0 OBJECTIVE To define role and responsibilities of Course coordinators 3.0 SCOPE This policy is applicable to all faculty and students of institute 4.0 PROCEDURE 4.1 Appointment A course coordinator is appointed by Principal, for fixed-term and mostly based on course handled by the faculty 4.2 Roles and responsibilities of all Course Coordinators 1. A Course Coordinator is responsible for planning and coordinating the teaching and assessment arrangements for a course, and upholding its academic quality and integrity, in consultation with the Principal. 2. Specific responsibilities include the following; Maintaining good teaching practice by, updating and/or overseeing course design/curriculum which: Matches the current scholarly requirements of the discipline. is aligned with course learning outcomes. is compliant with the Course Requirements specified in the syllabus time to time. 3. Manager of the course for completion of syllabus, number of lecture/practical as assigned, timely submission
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Course Coordinator Policy
Policy No. Effective Date Page No.
SSRCP/IP/07 12/07/2017 Page 2 of 3
4. Preparing Lesson Plan, Course File, Continuous assessment, Sessional Examination, Preparing Library reference materials, learning materials and textbooks so that students can access materials in timely manner. 5. Maintaining and using a course website, sharing with respective students, faculty, Head of Institute and updating site regularly. 6. Informing students of the course aims, objectives and requirements by the completion of a Course Outline. 7. Teaching the course content, coordinating other staff involved in teaching the course, inducting, mentoring and meeting regularly with casual teaching staff, liaising with staff who teach the same course at different times. 8. Developing and implementing course assessment, coordinating other staff involved in course assessment, preparing marking guides (if required) and applying the principles and procedures with prescribed manner. 9. This policy contains an extensive list of responsibilities on Course Coordinators, related to: Setting assessment tasks and weightings; Informing students about Examinations and examination procedures. Assignment extensions and adjustments. Marking assessments in given timeline in Academic calendar. Review final results to the relevant assessment review committee and providing any information requested by that committee (as per RUBRIC). Giving feedback to students (including timelines for return of assessment tasks). 10. Course coordinator should be present during Semester Examination, Sessional Examination and Continuous assessment of the respective course he/she is assigned. 11. Maintaining overall attendance, informing to HOD for absence of the student more than three consecutive lecture or practical.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Course Coordinator Policy
Policy No. Effective Date Page No.
SSRCP/IP/07 12/07/2017 Page 3 of 3
12. Providing guidance to current and potential students in the course, coordinating student consultation times at least weekly throughout the teaching period until the final assessment date, setting a timeline for responses to all student enquiries, and responding to enquiries within that time. 13. Monitoring student participation in the course, including following up enrolled students who have stopped attending classes or submitting work. 14. A course coordinator is responsible for submission of question paper of all types of examinations pertaining to course. (Except Semester End Papers) 15. Contributing to reviews and updating of the course, and the programs to which it contributes. 16. When changes or discontinuation of a course are planned, ensuring that Program Coordinators of all programs to which the course contributes are informed. 5.0 REFERENCES: NA 6.0 ANNEXURES: NA
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Mentor Policy
Policy No. Effective Date Page No.
SSRCP/IP/08 12/07/2017 Page 1 of 4
1.0 INTRODUCTION
It is commonly observed that entry to college level is a major turning point of career of any student in his or her professional life. From many students, it may first instance to stay away from family restrictions and living an independent life. During this educational phase of life many times a learner gets diverted towards wrong activities and confused with an actual goal of life. Mentoring system is just like continuous support system created to help them in this educational phase to achieve great goals of life. Also, to give they wide range of technical, professional guidance to build career of their choice and direction. Mentoring Policy and its success at institute helps to identify learning strength of individual student and could them to great career path.
2.0 OBJECTIVE
1. To provide the platform to the students for sharing their problems related to academic and non- academic matters. 2. To monitor the academic progress of the students. 3. To identify slow, fast and weak learners among all and to provide best environment to grow and prosper. 4. To provide assistance and support to the learners to achieve their actual growth and development. 5. To nurture higher degree of professional responsibilities and imbibe young students as responsible citizen. 6. To provide an opportunity for overall development to all learners.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Mentor Policy
Policy No. Effective Date Page No.
SSRCP/IP/08 12/07/2017 Page 2 of 4
3.0 SCOPE
This policy shall apply to all the learners, faculties and mentors of the college and for the purpose of this policy 'mentor' are defined to include
All staff, temporary and permanent, who are active in counseling or motivation of students
4.0 PROCEDURE
4.1 Orientation of the Mentors prior to the commencement of the academic semester
All teaching faculty members are to be oriented and sensitized regarding the importance and objectives of the mentoring process. They need to be realized that mentoring of the students at the institute is part of their professional duty. Separate sessions should be taken for the faculty members need to be oriented with the do's and don'ts of the mentoring process. The senior faculty member of the institute / department may coordinate and act as resource person for this session.
4.2 Allocation of students to the Mentors
The Head of Institution will assign a group of 20-25 students per semester to individual teaching faculty member. Preferably, the same faculty member should remain as a mentor for the same group during the group's entire tenure at SSRCP except some special cases.
4.3 Issue of Form for Mentoring (Form M) and First Session of Mentoring
After group allocation, a mentor will plan for a preliminary round of mentoring. This round should be organized preferably first two weeks of the semester. The mentor headwill get the forms filled up by the students and will maintain proper record of the same [Annex:1].During theorientation session, a mentor will make the students comfortable and try to develop a rapport with them, so that the learners can easily approach a mentor in future. After primary briefing and form filling, a
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Mentor Policy
Policy No. Effective Date Page No.
SSRCP/IP/08 12/07/2017 Page 3 of 4 mentor will interact with each individual student and will make necessary remarks in given form M [Annex: 2]
4.4 Next Round of Mentoring
Next round of mentoring should be arranged after the declaration of results. The main function of mentoring is to review & monitor the academic performance of the students, to review the attendance, to review the progress in continuous assessment and end semester examinations. A mentor will also observe the improvements in the students after the first round of mentoring. A Mentor will identify the slow and fast learners as per the grades of students obtained in the semester examinations. The Slow learners shall be those students who have failure/ATKT in the course. Fast learners shall be those students who have scored SGPA 8 and above.
Thus, in one academic year, minimum two mentoring sessions should be arranged. However, for the special cases, where continuous monitoring and follow-ups are necessary mentoring sessions can be managed extra.
The mentor will maintain a separate file, records for all the students assigned to him/her. They will keep all the updated details and report time to time to the head of institution.
4.5 Mentor Analysis
Each mentor will share excel sheet with the observations [Form M] to a mentor coordinator at the end of academic session and a mentor coordinator will make combined table. The overall graphical representation may be done after each semester break in front of teaching faculty for choosing the best mentor in the last semester depending on improvements observed in specific a group.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Mentor Policy
Policy No. Effective Date Page No.
SSRCP/IP/08 12/07/2017 Page 4 of 4
5.0 REFERENCES: Nil
6.0 ANNEXURES:
Annexure I
Annexure II
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
ANNEXURE: 1 FORM: M SSR College of Pharmacy Mentoring Data
Semester Batch: Meeting no. Date & Time:
Roll Type of difficulty faced (Tick mark or give data for any specific observation as given in foot note) No./Name Poor Subject Exam Any Course Communication Discipline Academic performance Attendance^ difficulties Copy Personal# Other registration Problem issue category$ in Exam@ Case
@ Write Records of examination in case of less than 55% in internal assessment/Continuous assessment. ^ Mention the attendance record in case of less than 75%. * Assignments/Tutorial/ Lab/Special Assignment # Stress/ Depression/ Health/ Financial/ Friendship/Peer Pressure/ Competition /Social-emotional, Home sickness, etc. $ Fast learner/slow learner/weak
Mentor’s Remark(S):
Summary of Mentoring Session:
Name and Signature of The Mentor:
Signature of Principal 9/13/2019 STUDENT MENTORING FORM FOR FIRST YEAR B. PHARM AND D TO D CANDIDATES
STUDENT MENTORING FORM FOR FIRST YEAR B. PHARM AND D TO D CANDIDATES This form will be kept highly confidential and only for the overall improvement of learners.
* Required
1. Name of student *
2. Email *
3. Permanent Address (State and Pin code must) *
4. Temporary address (State and Pin code must) *
5. Phone number of student *
6. Phone number of Parent / Guardian *
7. Aadhar card number *
8. Place of residence * Mark only one oval.
Local Hostel Room sharing / Paying guest
https://docs.google.com/forms/d/1USvye6FfBHFwPg65UGnmfK8QubU9NswE16_Y-apUN04/edit 1/4 9/13/2019 STUDENT MENTORING FORM FOR FIRST YEAR B. PHARM AND D TO D CANDIDATES 9. Family annual income * Mark only one oval.
Less than 2 Lac 2 to 4 Lac 4 to 6 Lac 6 to 8 Lac More than 8 Lac
10. Roll No. *
11. Mentor name: * Mark only one oval.
Mrs. Priyanka Patel Ms Bhavini Rohit Ms Bhagyashri Patel Mrs Vrushali Gurav
12. Class Coordinator Mark only one oval.
Ms Ishvar Parmar Ms Lata Manani
13. Student Vernacular Language * Mark only one oval.
Hindi Gujarati
Other:
14. Gender * Mark only one oval.
Male Female
Other:
https://docs.google.com/forms/d/1USvye6FfBHFwPg65UGnmfK8QubU9NswE16_Y-apUN04/edit 2/4 9/13/2019 STUDENT MENTORING FORM FOR FIRST YEAR B. PHARM AND D TO D CANDIDATES 15. Caste * Mark only one oval.
Open SC ST OBC
Other:
16. Religion * Mark only one oval.
Hindu Christian Muslim Sikh Jain
Other:
17. Medium of Instruction during school 10+2 * Mark only one oval.
Gujarati Marathi English Other
18. Name of School Attended in 12th Science *
19. Marks obtained in 12th Science
20. CET score (GUJCET/MHTCET/other) *
21. Name and address of D Pharmacy College (Fill NA if not applicable) *
22. D Pharm College affiliated to which Board / University (Fill NA if not applicable) *
https://docs.google.com/forms/d/1USvye6FfBHFwPg65UGnmfK8QubU9NswE16_Y-apUN04/edit 3/4 9/13/2019 STUDENT MENTORING FORM FOR FIRST YEAR B. PHARM AND D TO D CANDIDATES 23. Hobbies/Interest * Mark only one oval.
Music Drama Drawing Fine arts Singing Sprots other
24. If other please specify
25. Awards/Achievements *
26. Any mission statement of life
27. Academic Records (D Pharm % ) * Mark only one oval.
50-55 55 to 60 60-70 70-80 80 and above NA
Powered by
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SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 1 of 15
1.0 INTRODUCTION
To fulfill essential requirements of goods such as varieties of chemicals, glass wares, plastic wares, instruments, equipments, stationeries, book, journals, educational-aids and their various services (Annual maintenance, training etc.) for smooth functioning of every department as well as progressive work of entire institute, purchase policy plays an integral part of the SSR College of Pharmacy under the management of SSR Memorial Trust, SSR College Campus, Sayli-Silvassa, U.T. of D.N.H.
As a matter of policy institute encourages the adoption of established procedure, wide publicity, fair competition and efficient delivery of the desired objectives for which the purchases/orders are made in the institute.
SSR College of Pharmacy, Sayli-Silvassa being primarily a research and academic institution the requirements are scientific with limited vendors. The procurement is time as well as project specific. The purchaser shall make reasonable efforts to draw precise and accurate specifications of products/works and find out the details of possible bidders for purchases.
This policy outlines the procedures to be adopted for the purchase of various kinds of goods and their maintenance by all Departments both from Institute’s main account as well as from the projects/ research funds, but excludes the purchases to be made by the Library under the permission of Purchase Committee of SSR College of Pharmacy and finally the Members of SSR Memorial Trust, SSR College Campus.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 2 of 15
2.0 OBJECTIVES
To govern entire organization with economic quality goods according to curriculum requirements of all department of the institute. To exercise annual financial control over the purchasing process To clearly define authority for the purchasing function, to allow fair and equal opportunity among qualified suppliers, and to provide for increased employee confidence in the procedures followed in purchasing. 3.0 SCOPE
The scope of Purchase Committee of the institute is to purchase any goods according to the departmental budget of the institute at economic rate with highest grade/quality from authentic vendors to fulfill the desired goal of the educational program.
4.0 RULES FOR PROCUREMENT OF GOODS
Purchase of all goods as mentioned in introduction should be strictly under the power of purchase committee of the institute. Purchase committee’s Permission is essential for procurement of any goods and their services. Head of department (HOD) of the institute is responsible to submit budget of purchase of all goods every year to the Head of Institute (HOI) with specifications, model number and name of manufacturer before the end of Annual examination through minutes of meeting of their faculties in presence of store in-charge and head of purchase committee. Store in-charge will be responsible to invite quotation of all goods/items with co-ordination of faculty who wants such goods in desired duration of time.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 3 of 15
The goods whose cost below Rs. 3000/- will be purchased directly using Requisition form without any invitation of quotation from vendor but with prior permission of HOD, member of Purchase committee (PCM) and HOI on Requisition form. For the purchase of new equipments/ instruments whose cost more than Rs. 5 lakh, Minimum three quotation must be invited by the store in-charge under the supervision of faculty as well as HOD who require such goods. A document showing comparative cost, specification, terms and condition of payment with brand and sale after service following information brochure of goods after receiving quotations of the same will be prepared by store in-charge under the supervision of head of PCM and HOI and will be submitted to the Administrative Office of SSR Memorial Trust for final permission. After getting approval from the member of Administrative Office of SSRMT, Purchase Order (P.O.) will be prepared by Store in-charge with supervision of Clerk of SSR College of Pharmacy for the vendor who has quoted lowest for the specific goods according to invited quotations. All goods will be verified according to raised P.O. with invoice by the Head of Purchase Committee and HOD of each department following their sign on each document. Any goods will be rejected by the Head of Purchase Committee and HOD of each department during verification with reason on document if the goods not comply with the specification according to quotation. Inventory record should be maintained by Store in-charge for each goods under the supervision of the Head of Purchase Committee, HOD of each department and finally HOI. Lab-equipment in-charge of each department is solely responsible for maintenance of allotted equipments/instruments.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 4 of 15
The faculty working on any sanctioned research project (Principal Investigator) will solely responsible to identify his/her project’s requirements as well as submission of the proposal of same goods to the Purchase Committee with minimum three different quotation of the same goods with all specification, terms and condition from the vendor / manufacturer according to duration of project in order to benefit of Institute’s department. Verification of Stocks such as chemicals (solids, liquids etc.), Glass wares, plastic wares, Miscellaneous items for each laboratories after completion of end semester examination will be carried out by laboratory assistant with the help of laboratory attendant within 5 days of last date of examination in prescribed format using computer excel program and same will be submitted via google sheet for verification purpose to laboratory incharge, coruse co- ordinator/faculty and Store In-charge. Difference between the available stocks in central store and existing Stocks of all laboratory will be carried our by Store in-charge and verified by the Head of PCM. The difference is known as stocks required to be purchased for the next session that will be processed for Quotation from known firm (Vendor/Supplier/Manufacturer). 4.1 COMPOSITION OF PURCHASE COMMITTEE (PCM) (A). Head of Purchase Committee Member: (Senior teaching faculty who has more than 5 years experience of Purchase of goods), Appointed by HOI and Management for the period of 5 years. (B). One Supportive Member of each Department: (Teaching faculty who has more than 3 years of experience of Purchase of goods), appointed by HOI, Administrative head of the Institute for the period of 3 years. (C). Store In-charge: Appointed by the Management of SSR College Campus. (D). Administrative Office Clerk of the Institute: Appointed by the Management of SSR College of Pharmacy.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 5 of 15
4.2 APPROVAL OF ITEMS / GOODS AND FUNDS
Items and funds for purchase may be approved by the Competent Authority as defined below; Competent Authority: 1. For purchase/orders up to Rs. 50,000/-is Head/ Principal Investigator (PI) who has sanctioned research project under the supervision of Head of Purchase Committee and HOI. 2. For purchases from Rs. 50,000 / - to Rs.5 1akh is the concerned Departmental Head and Purchase Committee Head, finally HOI. 3. For purchases of any items whose cost more than Rs. 5 Lakhs and up to Rs. 50 lakhs is the Chairman / Managing Trustee of organization under the guidance and documentary signature of HOI. 4. For the purchase of any goods above 50 lakhs, the Managing Trustee has full power. 5. For the purchase of any goods in emergency up to Rs. 3000/- cost through requisition form is made by HOD, Member of Purchase Committee (LPC) and Course in-charge of respective laboratory. 6. The annual maintenance/service contract from the original equipment/ machines ACs manufacturer/manufacturer's authorized supplier, for a value of maximum 10% of the original cost for the first 2 years and thereafter 15% of the original cost or 110% of previous year AMC value by Chairperson of Purchase Committee or HOI. 7. Full service/comprehensive maintenance from the original equipment/ machine/manufacturer/manufacturer's authorized supplier by Chairperson of Purchase Committee (PC)/ or HOI or Managing Trustee.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 6 of 15
8. The repair work, spare parts, calibration from the original equipment manufacturer/manufacturer's authorized supplier, calibration from NABL accredited laboratory by Chairperson of Purchase Committee (PC)/ or HOI or Managing Trustee. 4.3 TYPE OF PURCHASE Purchase upto Rs. 5000/ -may be made without calling quotations.
Purchase of any goods of cost more than Rs. 5000 and up to Rs. 5,00,000/ - may be made through invitation of minimum three quotation from different vendors/ manufacturers according to required specifications. Single Manufacture/ Vendor Order: Purchase up to Rs. 25 lakhs can be done by sending an enquiry letter to a single firm under the following circumstances; (a). The required goods are to be purchased from a particular source and the reason for such decision is to be recorded in the form of Departmental Purchase Meet Report. (b). For standardization of machinery or spare parts to be compatible to the existing sets of equipment, the required item is to be purchased only from a selected firm. (c). Many times, it is found that the certain item which carries some critical technologies is solely manufactured by some foreign companies who may not have any Indian counterparts/ representative/ dealer. In such cases, it becomes extremely difficult to purchase these specialized/ customized items carrying critical technology which might be essentially desired to meet the objectives of research endeavours. In such cases, the notice regarding purchase of item(s) must be first circulated to all administrative head and HOD of institute giving a minimum time of 15 days to submit quotations. In case there is no response, quotations may be collected through e-mail, with a clause that the proof of email communication with at least three relevant companies should
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 7 of 15
be given by the indenter. Further, even if only one of the foreign manufacturers responds against the email enquiry, then it should be considered as the valid quote to place the PO. 4.4 PURCHASE OF EDUCATIONAL EQUIPENTS UNDER THE SCHEME OF QIP OF SPPU
Every year the Proposal for financial assistantship regarding purchase of educational aids equipments must be submitted to HOI through the HOD with the help of Store In-charge according scheme and format of QIP under SPPU.
Entire documentation will be carried out by the co-ordinator of the same scheme with submission of one office copy as a file undersigned by HOI / Nominee of HOI. 4.5 RATE CONTRACT Rate Contract can be approved by Members of Admin, SSRMT on the purchase of the sophisticated equipments/instruments as mentioned below with rules and regulation for the benefit of one and all of Institute as; (a) The Management/ Nominee of Management in presence of HOI may finalize a rate contract with the approval of the competent authority ‘Chairman of Trust’ for personal computers, laptops, computer peripherals, chemicals, printing, AC, photocopier machine, furniture or any other item/ services with various manufacturers, so as to offer a wider choice. Different rates may also be approved for any item depending on the specifications and quality of item offered by different manufacturers. Quotations for this purpose shall be called from manufacturers only and will be documented by Store In-charge under the supervision of Admin clerk of the institute. (b) If the purchase is proposed on the basis of rate contract approved by University / any Government Authority, orders for purchase upto Rs. 25 Lakhs, may be approved by the competent authority,
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 8 of 15
without inviting any type of tender as per terms and conditions of the organization as the case may be. 4.6 PROCEDURE FOR INVITING QUOTATION The following procedure should be observed for inviting quotations for purchase of any goods having cost more than Rs. 3000/-: 1. The PCM will prepare the specifications of the required item and also, prepare the list of suppliers. However, the needy faculty as well as HOD can also identify venders in addition to the list provided. 2. In the indent the PCM should duly mention the quantity of proposed item, copy of the approval of funds (with allotted grant code, if application in case of any sanctioned research project or Financial assisted scheme of any organization) for the required item, complete specifications as well as requirements of warranty, training/ technical support, after sales service, AMC, packing etc. The indent should be submitted to PCM along with the hard and soft copies of the addresses of the likely suppliers and precise and accurate specifications. 3. The PCM will examine the indent/documents and initiate the purchase process by inviting quotations. Technical/Techno-commercial comparative statement will be prepared by the department’s faculty / PI (applicable in case of Sanctioned Project Work of department). 4. In case of inviting quotations by sending enquiry letters, a minimum period of 15 days' notice should be given to each vendor. 5. In case of inviting quotations through e-mail, a minimum period of 10 days' notice should be given. In the enquiry letter the firm should be asked to enclose copies of the last two supply orders for the same item as a justification for reasonability of rates.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 9 of 15
6. In case of purchase of special/sophisticated equipment, costing above Rs. 10.0 lakhs, a performance bank guarantee or Bank Draft or FDR pledged in favor of the Institute for an amount equal to or more than 5% of the cost price for the duration of the warranty period plus sixty days will be taken from the supplier/ Indian Agent. 7. A fixed amount as Earnest Money Deposit (EMD in the form of Bank Guarantee or Bank Draft or FDR pledged in favor of the Institute should be demanded from the firms and should be mentioned against specification of each item/equipment whose estimated cost is above Rs. 10.0 lakhs. The amount of EMD, Valid 45 days beyond the validity period of bid, will be determined at the time of inviting quotations/tenders, by the Institute on case to case basis, which will not be less than 2% of the estimated cost of the purchase. 8. All the terms, conditions, stipulations and information to be incorporated the bidding document are to be shown in the appropriate head in final record. 9. Approximate quantities may also be mentioned and firms should be asked to give samples along with the quotations, wherever possible/ necessary. The descriptive literature, if available, should be enclosed with the quotations. 10. If the estimated cost of equipment is more than Rs.10.0 lakhs, quotation bids shall preferably include AMC for a period of minimum three years. 11. All enquiries should be sent through e-mail as a scan copy of authorized request letter duly signed by HOI & Head of Purchase Committee after entry in outward muster and same original copy via either speed post, registered post, courier services or through personal local delivery on official peon book as deemed suitable.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 10 of 15
4.7 PROCEDURE FOR PURCHASE ORDER, RECEIVING GOODS AND TRANSFERRING TO LABORATORIES 1. The Store In-Charge will prepare and submit the purchase proposal in the prescribed format according to requirement of each faculty with the help of HOD and the same will be audited through Purchase Committee. After auditing the case will be submitted through HOI to Admin office for final approval. 2. The Purchase Order (P.O.) will be prepared by Store in-charge on the basis of duly approved Purchase proposal by the department of institute. It will be submitted to the vendor/manufacturer as a scan copy via email with covering letter and original copy via registered post/ courier.
4.8 GOODS RECEIPT AND PROCESSING OF BILL 1. On receipt of goods by the concerned Indenter as per Purchase Order along with packing slip, Invoice bills in duplicate / triplicate etc.), Store in-charge will invite the head of Purchase Committee as well as HOD for verification of all received goods. After verification of all goods as per Purchase Order along with packing slip, Invoice bills in duplicate / triplicate etc.) the necessary entries will be made by the Store in-charge in the respective stock register after verified signing documents. The bill for payment along with necessary documents, installation certificate etc. will then be sent by the Store in-charge to the clerk of admin office of the institute for necessary checking and forwarding to the Finance & Accounts Section for payment at Admin office of the Management.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 11 of 15
2. In case of short supply/any damage / supply is not found as per Purchase Order, the department/center/office will inform in writing to the HOI and same to the head of Purchase Committee of the institute who will request the firm to rectify it within a suitable time otherwise the matter will be referred to Legal Cell for further necessary action. 3. After proper entry of received equipments/instruments in dead stock muster with sign of HOD, they will be handed to respective lab-equipment in-charge and transferred to respective laboratory according to request form. It’s all qualification should be followed by the lab- equipment in-charge within 15 days after receiving equipments in laboratory such as IQ (installation qualification), OQ (Operational Qualification) etc…
4.9 PAYMENT OF RECEIVED GOODS AND TERMS 1. In purchase generally the payment is after delivery and installation (Wherever installation is required for instruments/ equipments). 2. For the purchases having POR/destination, 100% payment on receipt and acceptance of goods/service by the indenter subject to production of relevant documents. 3. For the purchases having FOR/destination and involving installation and commissioning by the supplier, 80 % payment on receipt and acceptance of goods/ by the indenter and balance 20 % on successful installation and commissioning by the supplier and acceptance by indenter. 4. Advance payments to supplier; Ordinarily, payments for supplies services should be released only after the services have been rendered or supplies made. However, it may become necessary to make advance payments for example in the following types of cases;
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 12 of 15
[a] Advance payment demanded by firms for supplying equipment/services etc., up to 100% advance amount against 110 % Bank Guarantee may be allowed. [b] Advance payment demanded by firms holding maintenance contracts for servicing of air- conditioners, computers, other costly equipment/construction etc. against fabrication contracts, turnkey contracts etc. Such advance payments should not exceed the following limits: . Thirty percent of the contract value to private firms. . Forty percent of the contract value to a State or Central Government agency or a Public Sector Undertaking. . In case of maintenance contract, the amount should not exceed the amount payable for six months under the contract. [c] Competent authority may relax the ceilings (including percentage laid down for advance payment for private firms) mentioned above. [d] While making any advance payment as above, adequate safeguards in the form of bank guarantee etc. should be obtained from the firm as per point (a) above. [e] 100% advance payment without any bank guarantee in case of software, licenses or specific instruments with the approval of competent authority on the recommendation of HOI / Managing Trustee. [f] Payment of demurrage: Upto 20,000/-may be approved by Head of the department/ PI. For higher amounts approval of the competent authority is required. PAYMENT TO FOREIGN SUPPLIER (a) All Letters of Credit will be opened by the PCM against the purchase orders and grant (plan/project/miscellaneous) allocated to the concerned department.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 13 of 15
(b) Payment can also be made by sight draft/Bank Transfer/Wire Transfer after receipt of material in good condition. PAYMENTS TO GOVT. /PUBLIC SECTOR UNDERTAKING/ ORGANIZATION The terms of payment to the Govt./ Public Sector Undertakings/ Organizations/ Company will be as per the terms and conditions given by them in their quotation/ proforma invoice / rate list/ rate contract. 100% advance can be made to such organizations along with the order if it is in the terms and conditions of the said organization. 4.10. REPEAT ORDER Repeat purchase order may be placed by the Purchase Committee Member subject to the following conditions: (a) Within a period of 120 days of placing the original order or 45 days of receiving supplies against the original order, whichever is later. (b) With no change in rates as well as terms and conditions of supply. (c) For purchases on the basis of emergency. (d) The PCM will not place more than five repeat orders and the amount or number of items shall not exceed that of the original order. (e) No repeat order will be placed if buy-back is involved in the purchase. 4.11. GENERAL RULES 4.11.1. Liquidated Damage (Late Delivery): There should be a suitable provision in the terms and conditions of a contract/ purchase order for claiming liquidated damages of appropriate amount from the supplier to take care of delays in supplies and performance, for which the supplier is responsible.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 14 of 15
A penalty of 0.5(% of the delivered price of the delayed goods for each week subject to a maximum of 5% (five percent) of the delivered price is to be incorporated in the terms and conditions of the purchase order. Delivery period shall include supply of the item in good condition and satisfactory installation. Any request for extension of time by vender (with specific reasons) should be carefully reviewed and approved by PCM. No approval is required for extension of time from competent authority. Any delay in fulfillment of the requirements for paying the bills shall be counted under penalty clause. The PCM and Administrative section of the Management under approval of Managing Trustee will pass bills for payment only after receipt of report of the concerned HOD regarding supply in good condition, satisfactory installation and performance by the firm as per the terms and conditions of the purchase order. 4.11.2. The "buy-back" for purchase through quotation/tender or through rate contract for supply of equipment and systems including personal computers, refrigerators, air-conditioners, photocopy machines, data projector etc. is admissible. While inviting quotations/tenders or proposal for rate contract, the supplier/vendor will be asked to quote rates and other terms for 'buy-back' of existing equipment/systems. However, the following conditions shall apply: (a) In case of computers, system should be at least three years old. (b) In case of photo-copier machines, a machine should be at least seven years old or five lakhs of copies should have been generated on the old machine. (c) In case of refrigerators and air-conditioners, they should be at least seven years old. (d) Un-serviceable/ beyond repair items (e) Cost of operation and maintenance is high
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI)
SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Purchase Policy
Policy No. Effective Date Page No.
SSRCP/IP/09 12/07/2017 Page 15 of 15
4.11.3. For the purchase of the books/publication and periodicals by the library and the faculty of each department/ the Institute Library Advisory Committee shall frame and issue the policy and rules from time to time with the approval of Competent Authority.
The points, which are not covered by the purchase rules of the Institute, will be as per the Management Rules of SSR Memorial Trust of SSR College Campus.
Any matter not covered by these rules and Management Rules of SSR Memorial Trust of SSR College Campus may be referred to the HOI.
5.0 Revision date: These rules may be revised as and when required but not later than 3 years.
6.0 ANNEXURES: NA
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 1 of 14
1.0. INTRODUCTION Training and placement cell, an integral part of the SSR College of Pharmacy under Industries- Institute Interaction Cell (IIIC), plays a vital role to identify suitable post for all our Pharma graduates and postgraduates at various Pharmaceutical companies, Academic areas, Hospital and Community area. The cell is constantly in communication with reputed Pharma-firms and industrial establishments. The placement cell operates round the year to facilitate contacts between companies and all students of last semester. The cell maintains a very cordial relationship with all the recruiting Pharma-industries and also prepares the recruited candidates to face the competitive world. The cell keeps on inviting various Pharma-industries and reputed firms for campus recruitment. Through training activities according to program curriculum, the cell tries to improve technical and communication skill of all students for the campus selection programs. The cell is sensitized to function all through the year towards generating placement and Pharma-Industrial training opportunities for the students. The number of students placed through the campus interviews is continuously rising. On invitation, many reputed Pharma-industries visit the institute to conduct campus interviews. We have been successful in maintaining our high placement statistics and the fact that our students bear the recession blues with record breaking placements itself is a testimony to our quality. The placement cell organizes career guidance programmes for all the students starting from first year. The cell arranges training programmes, communication skills workshop, seminar, refresher course for registered pharmacist etc and every year it also organizes for our Pharma-
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 2 of 14
students towards competitive exam training like GPAT for Higher study in various specialization of Pharmacy in India who are interested to join Master of Pharmacy Program in India. Every year, the Cell also helps to all students of B. Pharm for completion of their Pharma-Industrial training as a part of regulation of B. Pharm. Curriculum under Pharmacy Council of India (PCI) according to their choice. IIIC plays a vital role through MoU between SSR College of Pharmacy and various Pharma-Industries to uplift the career of everyone. 2.0. OBJECTIVES
● To build our students to meet the Pharmaceutical Industries recruitment process as well as their departments / plant’s requirements. ● To encourage all students by providing scientific and technical knowledge of pharma-field as well as soft skills in terms of career planning, goal setting. ● To motivate students aspire for higher studies and guiding them to take competitive exams such as GPAT, TOEFL, GRE, CAT, GPSC, UPSC, etc.. ● To fulfill the goal of all students through proper placement either campus drive (interview) or off-campus interviews by approaching various Pharmaceutical Companies through our Industries-Institute Interaction Cell’s (IIIC) co-ordination.
3.0. SCOPE
The placement policy is applicable to all Full time Regular registered students of Final Year B. Pharm and M. Pharm (all Specialization) for Campus Placements Drive of SSR College of Pharmacy and is to be followed during the entire duration of the placement season.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 3 of 14
4.0. PROCEDURE
IIIC of SSR College of Pharmacy governs Training and Placement Cell (TPC) to regulate all types of training and placement related activities through regular meeting and co-ordination to various Pharmaceutical companies of India.
Students of Final Year B. Pharm./M.Pharm., all HOD and faculty members of SSR College of Pharmacy are informed about new rules and regulation as well as entire process of Training and Placement Cell activities under IIIC as explained below including points as shown in 4.2 to 4.12. TPC invites proposal for campus interview and circulates the recruitment requirement of companies through modern tools of ICT such as google spread sheet, whatapp message in group, face book post, and via email to all students of final year. TPC maintains the following flow path to fulfill the procedure of placement of our pharmacy students;
A. Survey report circulation for the purpose of Job / Higher Studies in Pharmacy to Final Year Students via Google spread sheet and preparation of analytical report of it. B. Receiving an Invitation for suitable recruitment for our Pharma-students via telephonic / email communication to various Pharma-companies. C. Communication to Students who are interested for Recruitment. D. Preparation of Campus interview based on receiving application of interested students. E. Organizing Campus drive according to preparation F. Submission of Selection letter to selected candidate via Principal according to placement policy under TPC and IIIC. G. Preparation of Campus Drive Report with statistics.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 4 of 14
4.1 Composition of Industry-Institute Interaction Cell (IIIC)
. Co-ordinator of IIIC: Senior teaching faculty who have good relationship and exposure of Industries . Assistant to Co-ordinator(s): Teaching faculty of each department having experience more than 2 year 4.1.1 IIIC will be established as per the decisions taken by the academic committee. 4.1.2 Objectives of the IIIC 1. To evolve Pharma-Educational Programme which is consistent with the broad requirements of the industries and which can give rise to Pharmacy personnel capable of cope up with the accelerating pace of the Pharmaceutical Technological Development. 2. To create adequate facilities of updating the knowledge of professional Pharmacists to meet current growth and developmental needs of the industries. 3. To coordinate the research and developmental activities of the two systems 4.1.3 Major activities of the IIIC 1. Maintenance, coordination & promotion of consultancy services with proper links, with the departments in the college. 2. Maintain and distribute funds obtained from consultancy services for strengthening of the various departments in the college. 3. Encourage Industry to collaborate in industry study tour programme (ISTP) internship programme & placement of students. 4. Assist industries in obtaining tax incentives from GOI by supporting R&D programmes in the college; promote sponsored and joint R&D projects. 5. Organize industrial training and industrial visits for students.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 5 of 14
6. Organize industrial exhibitions to highlight research facilities and expertise available with the college. 7. Training of industrial personnel in SSR Memorial Trust’s College of Pharmacy exchange of personnel between the Industries and SSRCP by way of involving industry personnel in delivering lectures on the latest technological development; evaluation of projects, development of curricula as per industry etc. 8. Signing of MOU between SSRCP & the industries. 9. Generate funds from industry/other agencies for maintenance & development of the cell. 4.2 Rules and regulations of Placement
● Students must apply to a corporate after careful consideration. Strict action will be taken against students who negatively impact the reputation of the College by their actions or inaction while interacting with the corporate world especially during the recruitment process.
● All companies will conduct a pre-placement talk.
● The placement cell is not responsible for the profile of job being offered by the company. It is the duty of the student to clarify the same with the company.
● Students are advised to attend the interactive session for more information about the company, job description and the recommendation.
● The placement Cell of the college divides the companies that come for recruitment into two categories (A and B). The category of a particular company will be informed to the student ahead of the company’s arrival in the campus through e-mail.
● If a student after the recruitment process is placed in a particular company (for e.g. Company C1), he or she would not be allowed to apply to another company in the same category (for e.g.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 6 of 14
Company C2). However, there will be an option for a ‘Dream Company’. This means that the student can select or apply in any company in the other two categories (categories A or B).
● If a student is placed in any company in category B (for e.g. Company B1), he or she would not be allowed to apply to any other company of category B (for e.g. Company B2).
● If a student is placed in any company in category A, he/she will exhaust all further placement opportunities.
● If a student’s name is enlisted in the Waiting List of a particular company, it will not be considered as a placement and he/she will be allowed to apply to other companies.
● If there is a time gap between the recruitment process and the declaration of the results by a particular company (say Company B1), the student will be allowed to apply to another company (say Company B2) during this period. But in case he/she is selected in Company B1 as well as Company B2, he/she will not be allowed to apply again (except for Category A Companies).
● Only three chances will be given to the student to participate in Campus interview. If he / she is not reporting to the Placement committee in given time regarding any Placement at Campus level then he / she will be not allowed for any Placement at Campus. He/She will self identify a job. 4.3 Eligibility and Registration for Campus Placement
● All full time registered final year students of B.Pharm. and M. Pharm. (all Specialization) of SSR College of Pharmacy are eligible to participate in the recruitment process for placements through the Training and Placement (T&P) Cell of IIIC of SSR College of Pharmacy, Sayli- Silvassa.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 7 of 14
● All students eligible for on-campus jobs have to register themselves with T&P Cell.
● Students from earlier batches who are specially permitted as per Deferred Placement Policy will also be eligible to participate in the recruitment process. 4.4 Master RESUME Submission and Verification
● The eligible students are required to fill in the T&P Master RESUME / CV according to standard format given by T & P Cell of our institute before end of December every academic year and also upload their photograph in the space provided.
● It is expected that a student shall NOT add any ambiguous / wrong/ fraudulent/ misleading information in his/her resume.
● Resume checks will continue throughout the placement process. If, on verification, any discrepancies are found, the student would be de-barred from placements. This may also attract strict disciplinary action. 4.5 Applications Rule
● All applications to the companies are to be made only through online system (via email) of the Training and Placement Cell, under IIIC of SSR College of Pharmacy. If a student does not apply on T&P website for a particular company, he/she will not be allowed to participate in the selection process of that company.
● A student can apply to a maximum of 05 companies before 31st December. He/She can apply to infinite number of companies post that. No withdrawal allowed is after the deadline.
● If any student falls below 80% average attendance of his course curriculum of Final Semester in academic year, he/she will not be allowed to have infinite applications in the month of December (attendance is compulsory if you have applied/ pre-registered for any company).
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 8 of 14
● All students are advised to check the company profile and background thoroughly of each company before applying any Campus Drive under T & P Cell of IIIC of SSR College of Pharmacy. Kindly make informed decisions BEFORE applying to any company on campus. T&P would NOT be liable for any default from the company's end at any stage later. Once you apply to a company all rules as per student policy will apply. 4.6 Rules of Withdrawing an Application The student may withdraw his/her application from a company on campus drive during selection process subject to the following rules and regulations:
● The student can withdraw his/her application to a company ONLY if the last date of application to that particular company is NOT over. There can be no withdrawals done after this date.
● The student may withdraw from any or all companies without any limits, but only before the last date of application to company/ies concerned.
● The student may also reapply to a company that he/she had earlier withdrawn from, provided he/she has not exceeded his/her application quota & application deadline for the company is not over.
● Each withdrawal from a company (before the last date of application to the company) will increase his/her application quota by one.
● After the last date of application all rules and regulations (including absenteeism penalty) mentioned in the section 'SELECTION PROCESS' will be applicable. 4.7 Selection process
● One student is allowed to secure only one job if the gross package is more than 2.5 lakh per annum. If the gross amount offered is less than or equal to 2.5 lakh per annum, he/she is eligible
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 9 of 14
to apply for a company whose gross amount is more than 2.5 lakh per annum. And therefore, after one secures a job with gross greater than 2.5 lakh per annum, one would be automatically deregistered from that day onwards.
● As more than one company would be visiting the campus, there may be a possibility that one student secures more than one job on the same day. Therefore, each eligible student will be required to fill up his/her individual preferences in advance for each placement day, ranking the companies he/she has applied to/ has been shortlisted on a particular day, in the descending order of his/her choice. The preferences are editable till a day before by 23:59 hours or as notified. o These preferences shall be used in case the student gets selected in more than one company on the same placement day.
● In case a student gets selected in 2 or more companies on the same day, then the company ranked higher in the preference order of the student will be the one where the student would be finally considered placed.
● In case a student does not fill the preference order for a placement day, then the allotment will be done by the electronic system and he/she will NOT be allowed to continue to appear for the placement process of the other companies.
● It is therefore advised that one MUST register their preference.
● In case a company does not give its final selection list on the same day it visits the campus, then the students will be allowed to appear in other companies visiting on subsequent days till they finally get selected. However, if a student has already been selected by a company that came on the subsequent day & the company that deferred its decision also makes an offer to him/her later on, then:
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 10 of 14
● In case more than one result of selected student(s) comes on the same day, then the student will be given an option to choose between company of the previous day and the company of the day.
● In case the result of the company (which deferred its selection process) gives its result on a day later than the day when the student was selected by another company, this late offer will be rejected and the company would be informed. 4.8 Acceptance of Offer Letter
● Selected students would get the message via e-mail or on the day of campus drive. After this stage the student would be required to accept the offer letter issued by the Company of Campus Drive through T & P Cell of IIIC in presence of Principal, SSR College of Pharmacy within 24 hours of declaration of the result. In case the offer is not accepted within 24 hours, the same would get communicated to the company through e-mail by T&P Cell. Whether one accepts or does not, one would not be allowed to participate further. It is advised that the students accept the offer immediately through the T&P Cell on the same day of Campus Drive.
● Students are advised not to sign offer letters under any company’s pressure before accepting it on the day of Campus Drive or after declaration of results of campus drive. 4.9 Off-Campus Application Rule
● Students are strictly prohibited from making any contact with organizations that are likely to visit or have visited the campus for placement in the past 3 years. Link will be provided each year via google form.
● Students found promoting or applying to companies identified as non-on-campus by Training and Placement cell, would be debarred from applying through T&P and may face strict disciplinary action.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 11 of 14
4.10 Student Conduct and Disciplinary Policy
● Students are expected to behave with the companies in a courteous manner and should not argue with the recruiters and maintain decorum even under provocation.
● No discussion with the recruiters regarding selections/selection process should be done.
● If there are any behavioral problems from the recruiter’s side that students face, kindly inform the T&P Office immediately. Do NOT take action from your end.
● If there are any behavioral problems reported side against any student, appropriate disciplinary action will be initiated. 4.11 Absenteeism rules and policy:
● For absenteeism in any test, interview or any selection process which an applicant has to attend as part of a company’s recruiting procedure the following minimum penal action would apply: ▪ Absence of first time – Fine of Rs. 1000 ▪ Absence of second time - Fine of Rs. 2000 ▪ Absence of third time – Debarred from on-campus placement
● Re-registration requests will be entertained from 10 AM – 5 PM on working days only.
● Re-registration can take upto half a working day after receipt of the stamped payment voucher from the College. If you fall below 80% average attendance of Final Semester in academic year you will not be allowed to have infinite applications in the month of December.
● A fine of Rs. 500 would be imposed on students who are absent in pre-registered placement events without Leave Application Form (LAF).
● In case of emergency fill in the Leave Application form within working hours (10 AM – 5 PM) before the activity. You need to submit LAF in the T&P office yourself or send a representative on
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 12 of 14
your behalf with his/her undertaking on the form. You can also drop a mail with the filled LAF on [email protected] at least 3 hours prior to the start of the activity. Relevant proof needs to be attached with LAF for missing the event which includes ‘Medical Certificate’ original copy.
● Please note: The LAF will not be counted as your attendance for the event. Attendance is counted ONLY when you are physically present.
● If for whatever reasons the student remains absent from any stage/round of selection process he/she would be immediately de-registered from T&P and would not be allowed to take part in the further placement processes till he/she gets himself/herself re-registered as described above.
● Students appearing for any tests/GD/presentation should be present atleast 10 minutes prior to the start of process. Any entry to the gate 5 minutes post the scheduled time would not be allowed. The candidate thus would be considered absent for that particular process. Any violation or forced entry after that time limit would be entitled to the above effects liable.
● No cell phones are allowed in a test. The process holds the same sanctity as any of the minor/major exams and the candidate will be debarred if found violating it.
● Impersonation in tests or any kind of malpractice is a serious offence. Seating in tests will be pre- defined by T&P, any violation will be considered as malpractice and the student is liable to be deregistered immediately and also will be referred to the concerned authorities for disciplinary action.
● A list of companies coming on-campus for recruitment is put up on the Institute’s website in Section of T & P Cell News OR Via e-mail / Whatsapp messages.
● Students must NOT apply to any of these companies off-campus, as under an accord of mutual understanding between the firms and IITD, companies would notify T&P whenever they receive
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 13 of 14
an off-campus application from any of SSRCOP students. In all such cases suitable action as per the institute rules would be would be initiated apart from the candidates being deregistered.
● Students are not allowed to share their personal contacts via any means with the companies coming on-campus. If asked to fill at any places, you should fill the contact details of T&P office, refer to the T&P notification site for details or contact T&P office in case of discrepancy before proceeding.
● Students are NOT allowed to appear in final selection process (test/GD/interview etc) of companies they have not applied to through the T&P system or have not been short listed in those companies. Students must refrain from contacting personnel of such companies when they are on- campus. Violation of this will attract deregistration and suitable disciplinary action. Only special cases allowed with prior approval of T&P. 4.12 General Advice
● Students must carry their I-cards at all times during interviews & screening tests. No one would be allowed to enter the test/interview venue without the I-card.
● The date/time/venue of the interviews will be subject to changes which, at times, may be at a short notice. Students must keep themselves well informed by visiting the T&P internal website.
● Be seated 10 minutes prior to the start of any activity to avoid delays.
● Students must carry a complete file with a few copies of the resume, original certificates (if possible) and copies thereof while appearing for the interviews.
● At the time of appearing for interviews, students MUST carry copies of the T&P resume only as was submitted to that company online & NO other resume.
● Discrepancies in resumes are not appreciated by companies and may become a cause for rejection.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Placement Policy
Policy No. Effective Date Page No.
SSRCP/IP/10 18/07/2017 Page 14 of 14
● Please be aware that some companies may use the attendance of candidate for short listing purposes if they so wish.
● All students are informed that any student aiding the blacklisted companies’ off-campus or contacting them for internship or placement will be liable for strict disciplinary action as per institute norms.
● T&P is not liable for any visa related issues.
● No mobile phones are allowed in the interview area. Kindly refrain from carrying one into interview venues.
● Dress Code*: Semi-Formals Dress Code to be followed in normal working days and during placement activities are given below: o Trousers (full pant)/ Jeans for Boys o Any formal attire/ Trousers (full pant)/ Jeans for Girls o Hair combed o Polished Shoes o **Flip flops (Bathroom/Rubber), Crocs etc NOT permitted.
5.0 REVISION DATE: Every three year according to Industrial requirements. 6.0 ANNEXURES: NA Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Staff Appraisal System
Policy No. Effective Date Page No.
SSRCP/IP/11 18/07/2017 Page 1 of 7
1.0. INTRODUCTION Performance Appraisal (PA) is a process in which the achievement of set objectives is verified. The demonstration of good behavior and values are appreciated and necessary action is taken to ensure the development of individual faculties working in the organization. Here, appraise is the employee whose performance is assessed while appraiser is the one who assesses the performance. The objective against which the performance is assessed has to be conveyed to the employee and necessary resources should be provided to achieve the set objectives. The performance appraisal system is a part of talent management and successor planning of the organization. It is a step taken by the organization to know about the ability, potential, and aspirations of the employees. The performance appraisal policy is designed to ensure the proper conduct of performance appraisal of all the faculties working in the organization. The purpose of the performance appraisal policy is to make faculties aware of the organization ’s performance appraisal system, framework and participation process.
2.0. OBJECTIVES The Performance appraisal is a formal evaluation of the performance of faculties. This evaluation will determine whether the incumbent’s performance meets the required standards of the post he/she temporarily or permanently occupies. This will assess each teacher’s performance in an effort to identify training needs and to assist with career development. The emphasis of the system is developmental, aimed at assisting and motivating individuals to attain their maximum potential and ultimately excel in their profession and increase efficacy of entire educational system. The objective of performance appraisal policy is to;
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Staff Appraisal System
Policy No. Effective Date Page No.
SSRCP/IP/11 18/07/2017 Page 2 of 7
• Make employee’s aware of the future prospect in the institute. • Create a supportive environment in the institute to discuss the career aspirations and developmental. The system is designed to: ● Encourage continual professional growth. ● Identify both strengths and challenges among teachers. ● Provide remedies for deficient performance that fail to contribute to productive professional and educational environment. ● Identify among teachers, those areas where good quality needs to be maintained or where improvement is desirable
3.0. SCOPE The performance appraisal system provides a robust way to discuss, plan and review the performance of existing staff of the institute. The scope of performance appraisal is wider and applicable to each and every staff member.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Staff Appraisal System
Policy No. Effective Date Page No.
SSRCP/IP/11 18/07/2017 Page 3 of 7
4.0. PROCEDURE 4.1 Appointment • API Review committee was constituted to assess teacher’s performance as follows: Member Designation of API review Representation No. committee member 1 A Member secretary Principal
2 A Senior teaching faculty Member Asso. Professor & Head of department (HOD) 3 Two External Member Principal or HOD level From other organization • Each reviewer has a vital role to play in ensuring that the evaluation process is conducted accurately and objectively and to assist in realization of the objectives of this programme. 4.2 Roles and responsibilities 4.2.1 The Head of institute and API review committee are responsible for ensuring that the Faculty Performance Appraisal policy and procedure is fully implemented. 4.2.2 The departmental head is responsible for appraising faculty, and for providing constructive feedback and access to resources to faculty in order that they can develop their teaching skills and abilities. 4.2.3 The faculty member is responsible for meeting the expectations to support effective learning by students and a positive learning environment by accessing the appropriate resources to develop and enhance their teaching skills and abilities
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Staff Appraisal System
Policy No. Effective Date Page No.
SSRCP/IP/11 18/07/2017 Page 4 of 7
4.3. General Procedure The purpose of the performance appraisal is to provide an assessment of performance that allows recognition of a faculty member’s strengths and achievements, and to identify potential areas for professional development. Appraisal activities shall encourage faculty to continue professional development initiatives and to identify potential areas for professional development based on discussions and feedback. 4.3.1. Annual Appraisal system Performance appraisals for full-time faculty will be conducted a minimum of once per academic year by the API review committee. 4.3.2. Various Evaluation criteria (Elements) included in the faculty performance appraisal process but are not limited to: Student Feedback Questionnaires (SFQs), review of professional development completed in past academic year by faculty self-appraisal form which includes, • Category I- Teaching, Learning and Evaluation Related Activities, • Category II- Co-Curricular, Extension and Professional Development Related Activities • Category- III Research and (Related) Academic Contributions 4.3.3. A signed copy of the Faculty Performance Appraisal Summary document (as per standard format) will be provided for the faculty member and a copy will be retained in the faculty member’s file in office according to the Common Records Schedule and then destroyed. 4.3.4. Student Feedback Questionnaires (SFQs) will be collected using the college approved survey tool and the student feedback will be provided to the faculty. SFQs will be retained in the faculty member’s file in office according to the Common Records Schedule and then destroyed.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Staff Appraisal System
Policy No. Effective Date Page No.
SSRCP/IP/11 18/07/2017 Page 5 of 7
4.3.5. All faculty will be appraised on a scale of 1-5 (whole numbers only) based on student feedback questionnaires. 4.3.6. Numerical ratings should be supported by reviewing officer’s comments for faculty appraisal recommendation.
05 REFERENCES: Policy of Savitribai Phule Pune University
6.0 ANNEXURES: Table 1: Faculty appraisal Performa- Sample copy
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Staff Appraisal System
Policy No. Effective Date Page No.
SSRCP/IP/11 18/07/2017 Page 6 of 7
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE : Staff Appraisal System
Policy No. Effective Date Page No.
SSRCP/IP/11 18/07/2017 Page 7 of 7
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Laboratory In-charge Policy
Policy No. Effective Date Page No.
SSRCP/IP/12 18/07/2017 Page 1 of 2
1.0 INTRODUCTION
The main purpose of laboratory work in pharmacy education is to provide students with conceptual and theoretical knowledge to help them learn pharmaceutical concepts, and through scientific methods, to understand the nature of science. As per guidance given by premier universities and institute, an academic member of staff must be designated as a lab in-charge for each laboratory. The duties may be specified from time to time by the Principal and management authorities. Course coordinator will deliver the quality education to stakeholder.
2.0 OBJECTIVE
The objective of this policy is to define role and responsibilities of Laboratory In-charges.
3.0 SCOPE
This policy is applicable to all Laboratories in charges, Laboratories Assistants, Laboratories Peon and students of institute
4.0 PROCEDURE
4.1 Appointment
Laboratory in charges are appointed by the Principal/ Head of Department, for fixed-term and mostly based on Laboratory handled by the faculty
4.2 Role and Responsibilities of Laboratory in-charges
Checking of cleaning and lab records of the Laboratory.
Calculating lab occupancy and schedule.
Display of academic lesson plan of practical and lab equipment list on notice board.
SOP of each equipment and their validation reports maintenance.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Laboratory In-charge Policy
Policy No. Effective Date Page No.
SSRCP/IP/12 18/07/2017 Page 2 of 2
Raising file for repairing and new equipment and other matter along with Head of the department.
Issue the slip and give individual approval to M. Pharm./B. Pharm. student (Other than routine practical’s) for use of equipment in case of sophisticated and cost of equipment is more than Rs.50000/-.
Reporting of any misconduct observed to the competent authority with formal documentation
5.0 REFERENCES: NA
6.0 ANNEXURES:NA
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Research and Development Policy
Policy No. Effective Date Page No.
SSRCP/IP/13 18/07/2017 Page 1 of 7
1.0 INTRODUCTION To improve high-quality scientific research is a necessary requirement for creating successful applications. The research policy of the college aims to create and support a research culture among teachers, staff and students and leverage it for enriching and enhancing the professional competence of the faculty members; for developing and promoting scientific temper and research aptitudes of all learners; for realizing the vision and missions of the college and for contributing to national development by establishing an institutional fund and plan for facilitating their participation in research and related activities and by providing the required resources and appropriate facilities. It also aims at ensuring that the research activities of the college conform to all applicable rules and regulation as well as to the established standards and norms relating to safe and ethical conduct of research. A research development cell has been established that will prepare and implement the documents for development of research and development activities within the Institute.
2.0 OBJECTIVE 1. To strengthen the institutional capacity for strategic, technical and operational planning, budgeting and control of all research activities of the college 2. To create and administer a research fund for supporting and facilitating research initiatives and projects of faculty members and students 3. To develop rules and procedures for fetching research support, institutional awards, and supporting all other related activities 4. To provide a modality of for proper coordination of all research activities of the college and aligning these to the vision and missions of the college and national development goals.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Research and Development Policy
Policy No. Effective Date Page No.
SSRCP/IP/13 18/07/2017 Page 2 of 7
5. To prepare and regularly update the research agenda of the college outlining the preferred focus areas and priorities of research activities to be supported 6. To guide faculty members in the effective integration research projects with the regular curriculum implementation and curriculum enrichment activities 7. To identify and inform researchers about the appropriate research opportunities announced by different academic, research, industry or government organization. 8. To promote interdisciplinary research and establish modalities for preparing and undertaking joint research projects covering more than one knowledge domain as well as policies for involving external agencies/experts in such projects 9. To define an enabling framework for researchers to obtain sponsorships for research projects and which makes the participating researchers responsible for the successful implementation of the project 10. To identify and establish linkages including MOU s for long term relationships with national and international research organization for widening the scope of research opportunities and funding options available to the teachers and students of the college. 11. To identify and establish linkages including MOU s for long term relationships with industry bodies and individual companies for creating opportunities for teachers and students of the college to involve themselves in real life research projects and obtaining sponsorships 12. To encourage and facilitate the publication of the research work/projects in reputed academic journals 13. To encourage and facilitate the presentation/communication of the research work/projects as well as their findings and recommendations through academic events such as workshops/seminars/guest lecturers or the media
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Research and Development Policy
Policy No. Effective Date Page No.
SSRCP/IP/13 18/07/2017 Page 3 of 7
14. To compile data on all the research work/projects undertaken by the teachers and students in to a database for easy monitoring and analysis of the progress being made by them from year to year 15. To prepare and implement a research quality assurance mechanism for ensuring that all research activities of the college conform to standard quality specifications 16. To develop, prescribe and administer rules and procedures to ensure the compliance of all researchers to the research quality assurance framework, the research code and all the applicable rules and regulations
3.0 SCOPE This policy shall apply to all the researchers of the college and for the purpose of this policy 'researchers' are defined to include; All staff, temporary and permanent, who are active in teaching, research, administration and provision of any form of support to the core functions of the college; All students registered with the college; All mentors, guides, external experts and sponsors associated with any of the research activities of the college All academic and administrative departments of the college; This policy shall apply to all the research and related activities of the college and for the purpose of this policy research and related activities will inter alia include; Research activities including basic, strategic and applied research undertaken either for fulfilling the requirements of academic degrees or for solving problems Scholarly activities intended to expand knowledge boundaries by analysis, synthesis and interpretation of ideas and information by making use of rigorous methodologies.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Research and Development Policy
Policy No. Effective Date Page No.
SSRCP/IP/13 18/07/2017 Page 4 of 7
Knowledge compilation and communication initiatives for keeping abreast of academic developments in any knowledge domain such as writing of textbooks, chapters of textbooks, monographs; developing/updating curriculum, etc. Creative activities involving the generation of new ideas, innovations, hypotheses, images, performances including design in any field of knowledge which leads to the development of new knowledge, understanding or expertise; Research projects of students undertaken as part of the curriculum or for enriching it Publication, presentation and communication of the research outcomes and related activities
4.0 PROCEDURE 4.1 Composition of Research and Development (R&D) Cell: 4.1.1 The Research and Development (R&D) Cell will be established or amended as per the decisions taken by the academic committee of the institute every year. 4.1.2 The R&D Cell comprise of the following members (i) Principal –A chairman (ii) Head of all Departments – Members (v) Members* Senior Faculties, nominated by the Director/Principal. *Head/Members should have Doctoral degree (Ph.D.) or *Head/Members should have Research publications in refereed journals to their credit. 4.1.3 Research Cell may be expanded with the inclusion of more members as necessary. It may also set up and promote 'Action Groups' for managing specific projects/activities. 4.1.4 The R&D cell will meet at least two times each year. The Chairman/Coordinator is responsible for determining if more meetings are required. 4.1.5 The R&D cell will report to the Academic Council by way of its minutes.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Research and Development Policy
Policy No. Effective Date Page No.
SSRCP/IP/13 18/07/2017 Page 5 of 7
4.1.6 Approval of a research proposals: The design and methodology of research undertaken by a member of a staff or student, that makes use of research and subjects like people, human remains, other living beings and the environment, must be submitted to R&D Cell for evaluation and approval, especially if legislation, professional councils or institutions affected by the research require it. 4.2 Research Policy Implementation Mechanism The Research Cell of the college shall be responsible for implementing this research policy of the college by working closely with the college management. The specific roles and functions of the research cell will be as follows 1. To facilitate the faculty in undertaking research and will work with the college management to set up a research fund for providing seed money 2. To provide research facilities in terms of laboratory equipments, research journals and research incentives etc. required by the faculty. 3. To encourage and promote a research culture (e.g. teaching work load remission, opportunities for attending conferences etc.). 4. To encourage the faculty to undertake research by collaborating with other research organization/ industry. 5. To create suitable procedures for giving due recognition for guiding research. 6. To facilitate the establishment of specific research units/ centers by funding agencies / university. 7. To organize workshops/ training programmes/ sensitization programmes that are conducted by the institution to promote a research culture on campus. 8. To prepare budgets for supporting students’ research projects. 9. To invite industry to use the research facilities of the college and sponsor research projects.
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Research and Development Policy
Policy No. Effective Date Page No.
SSRCP/IP/13 18/07/2017 Page 6 of 7
10. To approach National and international organizations such as UGC, AICTE, DST, DBT, AYUSH to fund major and minor research projects undertaken by the faculty / students 11. To make efforts to improve the availability of research infrastructure requirements to facilitate research. 12. To develop and implement an official Code of Ethics to check malpractices and plagiarism in research. 13. To facilitate Interdepartmental / interdisciplinary research projects. 14. To create incentives for the faculty who receive state, national and international recognition for research contributions as well as research awards and recognition from reputed professional bodies and agencies. 15. To encourage and promote the publication of research articles by the faculty in reputed/ refereed journals. 16. To create and maintain a database of research work and research projects undertaken by the faculty and students as well as collect data by metrics such as Citation Index, Impact Factor, h-index, SNIP, SJR, etc. 17. To publicize the research expertise and consultancy capabilities available in the college. 18. To facilitate the provision consultancy services to industries / Government / Non- Government organizations / community/ public. 19. To prepare Guidelines for design and evaluation of curriculum-oriented research projects
SSR COLLEGE OF PHARMACY, SILVASSA (Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Research and Development Policy
Policy No. Effective Date Page No.
SSRCP/IP/13 18/07/2017 Page 7 of 7
5.0 REFERENCES:
6.0 ANNEXURES:NA Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY TITLE : Plagiarism Policy Policy No. Effective Date Page No.
SSRCP/IP/14 18/07/2017 Page 1 of 2
1.0 OBJECTIVE The objective of this policy is to set out the principles behind SSR College of Pharmacy’s expectations in relation to academic integrity, and for ensuring a fair and reliable approach in dealing with plagiarism.
2.0. SCOPE This policy is applicable to all undergraduate and graduate students as well as faculty members.
3.0 DEFINITION Plagiarism is defined as presenting another person’s work as one’s own work. Presentation includes copying or reproducing it without the acknowledgement of the source. Plagiarism involves copying of: Sentences, phrases, claims, paragraphs or longer extracts from published or unpublished work (including web materials) that exceeds the boundaries of the legitimate cooperation without acknowledgement of the source.
4.0 ACCOUNTIBILITY It is the responsibility of students to fulfill with this policy and procedures, and to ensure that they do not commit, or collude with another person to commit, plagiarism. Work submitted or presented should be original and genuine. It is the responsibility of staff to ensure that subject outlines give clear guidelines on SSR College of Pharmacy’s policy and procedures on plagiarism.
5.0 PROCEDURE 1. Complaint related to plagiarism is submitted to Academic Misconduct Panel (AMP). The AMP shall consist of four members. The panel will evaluate the level of plagiarism.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY TITLE : Plagiarism Policy Policy No. Effective Date Page No.
SSRCP/IP/14 18/07/2017 Page 2 of 2
2. The AMP will use the best possible software for detecting the plagiarism. This panel will investigate the complaint and submit its report to the Plagiarism Disciplinary Authority (PDA). 3. PDA will provide appropriate decision after evaluating explanation given by accused person and recommendation of AMP. The decision of the PDA shall be final and binding. 4. Depending on the severity of crime the punishment could be: a. Fine or warning b. Rustication for limited period or permanent c. Withdrawal of degree
6.0 REFERENCES Policy of Savitribai Phule Pune University UGC Guidelines
7.0 ANNEXURES: NA
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Information and Technology (IT) Policy
Policy No. Effective Date Page No.
SSRCP/IP/15 18/07/2017 Page 1 of 5
1.0 INTRODUCTION Information Technology (IT0 policy exists to maintain, secure, and ensure legal and appropriate use of Information technology infrastructure established by the institute. This policy establishes strategies and responsibilities for protecting the Confidentiality, Integrity, and Availability of the information assets that are accessed, created, managed, and/or controlled by the institute. Information assets addressed by the policy include data, information systems, computers, network devices, intellectual property, as well as documents and verbally communicated information. College information technology resources are provided to enable faculty, staff and students to advance the mission of the College in their academic and administrative activities. Information technology resources are to be accessed and utilized in an ethical manner that does not compromise the integrity of the system. All users of information technology are to adhere to high moral, legal and professional standards, and to act in the best interests of the College.
2.0 OBJECTIVE The purpose of this policy is to outline the acceptable use of computer equipment and related information technologies at SSR College of Pharmacy. Confidentiality – data and information assets must be confined to people authorized to access and not be disclosed to others. Integrity – keeping the data intact, complete and accurate and IT systems operational. Availability – an objective indicating that information or system is at disposal of authorized users when needed.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Information and Technology (IT) Policy
Policy No. Effective Date Page No.
SSRCP/IP/15 18/07/2017 Page 2 of 5
3.0 SCOPE This policy applies to all information, information systems, and other tech infrastructure owned or leased by college, student, and employee or a third party.
4.0 GUIDELINES AND RESPONSIBILITIES 1. No one will use any of the college’s technology resources(information systems, computers, network devices, computer hardware, software, email, information resources, intranet and Internet access facilities) without proper authorization, nor will anyone assist in, encourage, or conceal from the college any unauthorized use or attempt at unauthorized use of any of the college’s technology resources. Each user will take steps to ensure the confidentiality of his or her password or user ID and to protect his or her files, data, printouts and electronic mail from unauthorized users. No one will give any password or user ID for any of the college’s technology resources to any unauthorized person. No one will obtain, possess, use or attempt to use anyone else’s password or user ID, regardless of how the password or ID was obtained. Any user who determines that someone has made an unauthorized use of his or her account, password or user ID, will report that breach of security to the college’s head of Information Technology. 2. No one will use the college’s technology resources for illegal, commercial or profit-making purposes. 3. No one will use any of the college’s technology resources to attempt an unauthorized use, or to interfere with anyone else’s legitimate use, of any computer or network facility anywhere. No one will attempt to obtain system privileges to which he or she is not entitled. No one will access or attempt to access anyone else’s account, system, files or data without proper authorization.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Information and Technology (IT) Policy
Policy No. Effective Date Page No.
SSRCP/IP/15 18/07/2017 Page 3 of 5
No one will use the college’s technology resources to engage in any form of academic dishonesty, such as plagiarism or cheating. 4. No one will attempt to endanger or breach the security or operation of any of the college’s technology resources. No one will run nor distribute a program on any of the college’s technology resources, unless the user is confident that the program will not harm or endanger the system. 5. No one will knowingly create, install or distribute a computer virus or any other type of destructive program on any of the college’s technology resources, or otherwise damage or destroy any equipment, software or data belonging to the college or any other user. 6. No one, without proper authorization, will modify or reconfigure the software or hardware of any of the college’s technology resources. 7. No one will use any of the college’s technology resources in a manner that violates the privacy of other users. No one, without proper authorization, will access, read, copy, alter or delete any other person’s computer, files, electronic mail, or account information. No one will attempt to intercept or otherwise monitor any network communications not explicitly meant for them. 8. No one will use any of the college’s technology resources to access or transmit images, messages, communications or other materials that can be deemed to be obscene, threatening, harassing, annoying, defamatory, fraudulent or unlawful. No one will use the college’s technology resources to access, download or send material that is damaging to the college, including but not limited to obscene or sexually explicit material. No one will transmit on any of the college’s technology resources electronic mail or messages that may be deemed to contain profanity or obscenity.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Information and Technology (IT) Policy
Policy No. Effective Date Page No.
SSRCP/IP/15 18/07/2017 Page 4 of 5
Anyone who has received, in his or her opinion, a threatening, obscene, harassing, annoying, defamatory, fraudulent, unlawful or unwanted message, communication or other material will report that to the college’s Director of Information Technology. 9. No one will misrepresent his or her identity or his or her relationship to the college when obtaining computing or network privileges, or when using any of the college’s technology resources or in any electronic communication with anyone else. No one will falsely attribute or forge the origin of electronic mail, messages or postings. 10. No one will install copy or otherwise use any software or data in violation of applicable copyrights or license agreements. No one will make nor distribute unauthorized copies of software or data contained in the college’s technology resources, nor will anyone install or use unauthorized or pirated software on any of the college’s technology resources. 11. Users of the college’s resources will only communicate or distribute electronic mail to clearly identified groups of interested individuals who may reasonably be expected to want to receive the transmission, and will not engage in the mass broadcasting of electronic mail nor the distribution of chain letters (messages asking the recipient to distribute further copies). No one will send electronic mail to unwilling recipients, nor participate in the distribution of unsolicited commercial advertising (“spam”) through electronic mass mailings. 12. No one will post any documents or pages on the college’s website that do not comply with these rules or have not been approved by the college’s Web Committee or the head of Information Technology.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Information and Technology (IT) Policy
Policy No. Effective Date Page No.
SSRCP/IP/15 18/07/2017 Page 5 of 5
5.0 DISCIPLINARY ACTION Suspected violations of this policy are to be reported to the administrative clerk. Depending on the nature of the violation, the administrative clerk may refer the matter to the principle of institute. The College will consider the intent, effect, and seriousness of the incident in levying sanctions for violations of this policy. Any person who engages in any prohibited activity as described above may be subject to disciplinary action, including the loss of computer privileges and/or dismissal from the College, and to criminal prosecution under the applicable state and/or laws.
6.0 REFERENCES 1. https://www.eastcentral.edu/campus-safety/information-technology-policy/ 2. http://www.unishivaji.ac.in/IT-Policy.pdf 3. https://www.georgebrown.ca/policies/IT.pdf 4. https://www.holycross.edu/information-technology-services/it-policies
7.0 ANNEXURES:NA
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Anti-Ragging Policy
Policy No. Effective Date Page No.
SSRCP/IP/16 18/07/2017 Page 1 of 9
1. INTRODUCTION 1.1 ‘Merit’ and ‘Ethics’ being the core driving values towards turning out professionals of high caliber with strong sense of ethical judgments, social integration of student’s population coming from different parts of the country with most diverse cultural and social back grounds, becomes a matter of prime importance. ‘Ragging’ a social menace, as such has no place in academic environment of the Institute and concerted efforts are required to be in place to prevent its occurrence at any point of time. Hence the need for a balanced ‘anti-ragging policy’ to be adopted by the Institute. 1.2 Hon’ble Supreme Court of India, during December 2007 has expressed concern over the incidents of ragging occurring in higher educational institutions and the need to eliminate it altogether. 1.3. The Ministry of Human Resource Development, Govt. of India has taken a serious note of the incidents of ragging and is of the view that stern action should be taken against those indulging in “ragging” so that these incidents are not repeated and exemplary punishment is meted out to those indulging in it. Strict implementation of the guidelines issued by Hon’ble Supreme Court on this issue has also been stressed by the Ministry. 1.4. Ragging is a criminal offence and lowers the standards of education. The ‘anti-ragging policy’ adopted by the Institute takes care of preventive, procedural and punitive aspects of ragging based on the guidelines provided by Hon’ble Supreme Court of India, recommendations of the Raghavan Committee, instructions/guidelines issued by the Ministry of HRD (Govt. of India).
2. ANTI-RAGGING POLICY 2.1. This policy encourages socialization of students to the academic environment of the Institute, simultaneously discouraging and preventing any negative acts on parts of senior students, which goes against the basic purpose of socio-academic integration.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Anti-Ragging Policy
Policy No. Effective Date Page No.
SSRCP/IP/16 18/07/2017 Page 2 of 9
The ‘anti-ragging policy’ adopted by the Institute therefore is aimed at: (a) Creation, development and nurturing a conducive, socio-academic environment within the student population. (b) Generating and maintaining a high level of confidence within new entrants and their parents/guardians to perceive that fresh entrants to the Institute are welcome and provided support, rather than being harassed and intimidated. (c) Keeping in place an integrated system to discourage and prevent any negative acts like ‘ragging’ by the seniors, which disrupts socio-academic integration of new entrants. (d) Prescribing deterrent measures for any violation of the “Anti-Ragging Policy” by way of disciplinary measures.
3. DEFINITIONS 3.1. For the purpose of this policy the following are defined as under: - ‘Institute’ means the SSR College of Pharmacy. ‘Student’ includes any person who is enrolled for any course, whether full time or part time with the Institute. This also includes research associates/scholars or a visitor, and / or a repeater. ‘Hostel’ includes the place/(s) where students are accommodated through institutional arrangement. ‘Ragging’ constitutes one or more of any of the following acts: a) a conduct by any student or a group of students whether by words spoken or written or by an act which has the effect of teasing, treating or handling any other student with rudeness; b) indulging in rowdy or undisciplined activities by a student or group of students which causes or is likely to cause annoyance, hardship, physical or psychological harm or to raise fear or apprehension thereof in any other student;
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Anti-Ragging Policy
Policy No. Effective Date Page No.
SSRCP/IP/16 18/07/2017 Page 3 of 9
c) asking a student to do any act which the student will not carry out in the ordinary course and which has the effect of causing or generating a sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche of such student(s); d) any act by a student that prevents, disrupts or disturbs the regular academic activity of any other student(s); e) exploiting the services of any student for completing the academic tasks assigned to an individual or a group of students. f) any act of financial extortion or forceful expenditure burden put on a student by any other student or a group of students; g) any act of physical abuse including all variants of it: sexual abuse, homosexual assaults, stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger to health or person; h) any act or abuse by spoken words, emails, posts, social networking posts, e-posts, public insults which would also include deriving perverted pleasure, vicarious or sadistic thrill from actively or passively participating in the discomfiture to a student(s); i) any act that affects the mental health and self-confidence of a student with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by any student or a group of students over any other student(s).
4. PREVENTIVE ASPECTS OF RAGGING 4.1Systemized Efforts for Socio-Academic Integration of New Entrants. a) Address by the Competent Authorities of the Institute. The Principal, HOD of various department faculty, Chairperson Admissions, Chairperson Academic Programme and other concerned official(s) during their address/discussions to/with parents/guardians, admission aspirants/ fresh entrants/ students at the time of counseling meets, new batch induction on
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Anti-Ragging Policy
Policy No. Effective Date Page No.
SSRCP/IP/16 18/07/2017 Page 4 of 9
registration, batch inaugurals and other such occasions, should invariably assure the students and parents about full protection and support against any attempts of ragging by seniors while briefly introducing the ‘Anti Ragging Policy’ of the Institute. The efforts during such meets be directed towards achieving socio-academic integration of new entrants with the specific merit- oriented environment of mutuality and trust of the Institute. b) New batch inaugurals The Principal and faculty members, during new batch inaugurals may provide to the students, the guidelines on expected behavioral norms wherein a mention to the Anti ragging policy may be made. c) Welcome Party for New Entrants Senior students shall be encouraged to organize a “Welcome Party” for new entrants. For the said purpose an organizing committee may be constituted comprising of selected senior students of which, a senior faculty member will be the Ex-Officio- Chairman cum Patron. The Chairperson - Student Affairs and faculty members, to the extent possible, should participate in such a party. d) Mentoring Cells ‘Mentoring Cell’ shall function under the guidance of a Senior Faculty and in direct supervision of the ‘Chairman, Student Affairs’. Such a cell would be manned by senior students. There should be one senior student mentor for a specified group of 10 junior students. Membership to the ‘mentoring cell’ by senior students would be on voluntary basis by inviting applications and nominating membership on year to year basis. The senior student mentor will also monitor ‘Psychological Behavior / behavioral aberration of new students. If any abnormal behavior or environmental adjustment problem observed, the same shall be reported to the ‘Chairman, Student Affairs’. e) Social, Cultural, Sports Activities The membership of all student clubs and committees will be coordinated on the lines of this (proposed anti-ragging) policy. The induction process to all students’ clubs and committees will be organized in line with the proposed anti – ragging policy. f) Watch and Ward arrangements The Institute has identified following vulnerable locations;
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Anti-Ragging Policy
Policy No. Effective Date Page No.
SSRCP/IP/16 18/07/2017 Page 5 of 9
(i) Hostel blocks and mess, (ii) Vacant class rooms. (iii) Auditorium (iv) Canteen, (v) Playground / Gymnasium (vi) Student activity centers, (vii) Favorite joints of students in the vicinity. All concerned are to keep a constant vigil and watch at such locations including monitoring of the atmosphere and the environment at eating ‘Joints’ (Canteens, Mess etc.), Hostel / accommodations, where students are accommodated. These areas are needed to be carefully guarded if required by posting security personnel. 4.2 Wide – dissemination of Anti-Ragging Policy Prospectus and Admission forms i. All prospectuses should contain a specific caution that “ragging is banned in the Institute, and anyone found indulging in ragging, is likely to be punished appropriately which may include expulsion from the institute.” ii. All students of the Institute are required to sign an anti-ragging declaration forms (Annexure I and II) at the time of admission to the institute. Erection of Posters Academic programme office may put up posters in prominent places within the campus to exhort students to prevent, or not to indulge in ragging, also mentioning the names of the officials and their contact numbers, to be contacted in case of “ragging”. The same needs to be displayed on the website of the institute.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Anti-Ragging Policy
Policy No. Effective Date Page No.
SSRCP/IP/16 18/07/2017 Page 6 of 9
5. MONITORING ASPECTS OF RAGGING 5.1 Anti-Ragging Surveys Anonymous random surveys, across first year students be carried out every fortnight, during first three months, at all the constituents of the Institute, to verify and check, whether the campus is indeed free from ‘ragging’. 5.2 Anti – Ragging Committee (ARC) at the Institute Level An Anti – Ragging Committee (ARC) should be constituted at Institute level to monitor the various aspects related to menace of ragging. The members of this committee can be nominated by the Director (of which one has to be necessarily a female member). The ARC may have ‘Principal - Academics’ as chairperson and may also comprise of Chairperson Student Affairs, Chairperson Academic Programme and all hostel wardens as other members in order to carry out the compliance of this policy across the whole institute along with the manner in which the same are dealt with.
6. PROCEDURAL AND PUNITIVE ASPECTS OF “RAGGING” 6.1 First Information Person (FIP) a) ‘First Information Person (FIP)’ would be nominated by the Institute at beginning of each academic year. The FIP would provide first instance intervention in case of any complaint of “ragging”. b) FIP will also need to co-ordinate the preventive aspects of ragging, under guidance of the Chairperson ARC aiming to create a “ragging free environment” c) FIP will be responsible for taking steps to ensure that cases of “ragging” within the institute are brought to the notice of the Chairperson ARC as soon as possible. d) FIP is empowered to deal with informal complaints of “ragging” and/or take suomoto cognizance of any such incident.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Anti-Ragging Policy
Policy No. Effective Date Page No.
SSRCP/IP/16 18/07/2017 Page 7 of 9
6.2 Ragging Reporting Procedure a) If any individual believes that he or she has been subjected to ‘ragging’ or has knowledge of any such incident, such person (or FIP, who may have assisted the complainants or those, who have otherwise observed / known about “ragging”) shall have option to file a complaint with the Chairperson ARC. This may be done in writing or orally. Written complaint is preferable. b) FIP or member/s of the ARC will also be available to discuss any concerns exhibited by any student or a group of students, about ragging. c) All formal/Informal complaints of “ragging” may be made to the FIP within the constituent unit or directly to Chairperson ARC as stated above. 6.3 ARC as Enquiry Committee ARC will investigate all reported cases of ragging, in such a way, so as to maintain confidentiality to the extent practicable under the circumstances. The investigations should start maximum within three (03) days of reporting the incident and reports finalized by the ARC pinpointing the involvement of the accused along with recommendations relating to the punishment will be submitted to the competent authority maximum within a period of four (04) weeks. In exceptional circumstances, the Chairperson ARC may grant extension to the time limit under information to the complainant and the accused. 6.4 Process of Enquiry The process of enquiry should be such to ensure that principles of natural justice are adhered to. Details of the process would be identical as in the case of ‘Sexual Harassment Policy’ adopted by the Institute. If the ragging also includes an element of sexual harassment then in that case both committees i.e. ARC and Sexual Harassment committee will look into the matter independently of each other.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Anti-Ragging Policy
Policy No. Effective Date Page No.
SSRCP/IP/16 18/07/2017 Page 8 of 9
6.5 Punishment / Penalties for ‘ragging’ Based on the report of enquiry submitted by the ARC, the Chairperson ARC will recommend to the competent authority any of the punishment/(s) listed below or any other kind of punishment, which she/he may consider to be appropriate. (a) Withholding scholarships or other benefits (b) Debarring from representation of events. (c) Withholding results (d) Expulsion from Institute. (e) Debarring from examination/s. (f) Suspension from the institute or class for a limited period. (g) Fine with public apology (h) Prosecuting for criminal offence. (i) Filing FIR with the local police (j) Cancellation of admission
6.6 APPEAL Appeal with regards to any action taken against the accused at any level and / or against the punishment awarded under this policy, shall lie with the Director of the Institute, which should be filed within a period of two weeks from such an action or award of punishment.
7. SAVING AND REPEAL CLAUSE Director of the Institute will possess the sole authority for any interpretation, modification, or amendment to the policy depending upon the need from time to time. She/he will also possess powers to exercise her/his discretion with respect to any or all of the clauses of this policy.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230 INSTITUTE POLICY
TITLE :Anti-Ragging Policy
Policy No. Effective Date Page No.
SSRCP/IP/16 18/07/2017 Page 9 of 9
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :SC/ ST Policy
Policy No. Effective Date Page No.
SSRCP/IP/17 18/07/2017 Page 1 of 3
1.0 INTRODUCTION In line with the affirmative policy of Government of India, our institute has resolved that the affirmative policies, programme, schemes, facilities would be provided to the persons belonging to socially and economically weaker sections of the society. The college is committed to provide an environment that promotes diversity and respects everyone regardless of colour, religious belief or cultures. While maintaining diversity of all kinds, it also commits to ensuring protection of everyone including Scheduled castes/Scheduled Tribes and acting as per the provisions of constitution of India in such matters. In order to create a living and working environment where all students feel safe and respected and with a view to ensure implementation of the affirmative policy of the Government of India/UGC and related orders issued by such authorities from time to time for the benefit of SC/ST, SSR College of Pharmacy established the SC/ST Committee according to Scheduled castes and the Scheduled Tribes (Prevention of Atrocities) Act, 1989, 33 of 1989, dated 11.09.1989.
2.0 OBJECTIVE 1. To guide the candidate of SC/ST category Students to optimally utilize the benefits of the schemes offered by the State Government, Government of India and UGC. 2. To bring the students belongs to SC/ST community at par with the main stream student body. 3. To create a platform where students can point out their problems, regarding academic and non-academic matters. 4. To monitor the implementation of reservation policy in the institution.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :SC/ ST Policy
Policy No. Effective Date Page No.
SSRCP/IP/17 18/07/2017 Page 2 of 3
3.0 SCOPE The goal of the cell is to enhance the psychological wellbeing of SC/ST students at SSR College of Pharmacy so they can take full advantage of the educational opportunities at the college. This policy shall apply to all the SC and ST students and faculties of the college 4.0 PROCEDURE 4.1 Roles and responsibilities of SC/ST Committee 1. Ensuring Reservation policies in regard to SCs/STs. 2. Complaint Register for SCs/STs and OBCs. 3. Maintenance of Reservation Rosters/Registers. 4. To ensure compliance of the orders of reservation issued and other benefits admissible from time to time in favors of SC/ST. 5. To ensure provisions for an environment where all such students feel safe and secure. 6. To provide prompt counseling for any emotional emergencies arising on account of any events at the campus. 7. To communicate with the UGC/ DOPT/ MHRD/ etc. with respect to supply of required information, answering queries and clearing doubts with respect to reservations data/information etc. 8. To arrange for special opportunities to enhance the career growth of SCs/STs students. 9. To circulate State Government and UGC’s decisions about different scholarship programs. 10. To communicate with Office of the Commissioner for SC/ST in response of representations/ complaints. 4.2 Procedure to file a complaint SC/ST students and Employees can approach the Coordinator of the Cell for Complaint of any of their grievance(s) regarding academic, administrative or social problems. The Coordinator often
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :SC/ ST Policy
Policy No. Effective Date Page No.
SSRCP/IP/17 18/07/2017 Page 3 of 3
meets the concerned students and staff, to understand their problem and takes necessary action and/or renders them necessary advice/help to resolve the matter. A written complaint may be submitted to the Coordinator, SC/ST Cell. Any student and employee (including contractual, casual and temporary) of the institute can approach the Cell.
5.0 REFERENCES: Policy of Savitribai Phule Pune University
6.0 ANNEXURES:NA
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Policy of Women Harassment Prevention Cell / Internal Complain Committee
Policy No. Effective Date Page No.
SSRCP/IP/18 18/07/2017 Page 1 of 3
1.0 INTRODUCTION The Women Development Cell (WDC) or Internal Complaint Committee (ICC) is established as per section 4 ofAICTE (Gender, sensitization, prevention, and prohibition of sexual harassment of women employees and student and redressal of grievances in technical institutions) regulation, 2016 vide no. F.AICTE/WH/2016/01 dated 10th June 2016 at SSR College of Pharmacy.
2.0 OBJECTIVES 1. To ensure protection of girl students, women teaching and non-teaching staff working within the premises. 2. To provide and raise honorable environment for working women employees and girl students. 3. To create awareness about health and hygiene. 4. To make them aware about their social and legal rights. 5. To empower them to take stand against gender discrimination. 6. To make women aware about their role in the society. 7. To organize seminar, talk and guest lecture for overall personality development of women. 8. To promote general well-being and prevent sexual harassment of girl student and women employee in the premises. 9. To raise working environment that is safe and secure. 10. To encourage involvement of NGO in activities related to women empowerment. 11. To provide a conducive environment for easy sharing of ideas and to redress the grievances if any.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Policy of Women Harassment Prevention Cell / Internal Complain Committee
Policy No. Effective Date Page No.
SSRCP/IP/18 18/07/2017 Page 2 of 3
3.0 SCOPE WDC is constituted to have a forum, to approach in the event of instances of sexual harassment to ensure justice and fair play. This policy shall apply to all the girl students and women employee of the institute.
4.0 PROCEDURE 4.1 Roles and responsibilities of WDC 1. Once the committee is being framed committee members shall be responsible for setting up and adapting protocol for resolution of the grievances. 2. The committee members shall be approachable for addressing any issues related to gender biasness or sexual harassment. 3. Committee is responsible for maintaining the confidentiality of any grievances being noted and redressed. 4. In no circumstances shall committee members violate the rules being framed by the committee. 5. The committee should meet twice a year and additional meetings may be arranged as and when necessary for resolution of issues and complaints. 6. The committee is responsible for arranging gender awareness program through seminar, guest lecture and expert lecture for overall development of girls students and women employee. 4.2 Procedure to file a complaint 1. Any grievances arising from gender discrimination and sexual harassment of women employees and girl student should be brought to the notice of the committee. 2. Any compliant received shall be forwarded to the Presiding Officer on immediate basis, this shall be notified to all the members within two days of the receipt of the same.
SSR COLLEGE OF PHARMACY, SILVASSA
(Affiliated to Savitribai Phule Pune University, Approved by AICTE & PCI) SSR College Campus, Sayli Road, Silvassa, UT of Dadra and Nagar Haveli-396 230
INSTITUTE POLICY
TITLE :Policy of Women Harassment Prevention Cell / Internal Complain Committee
Policy No. Effective Date Page No.
SSRCP/IP/18 18/07/2017 Page 3 of 3
3. The committee shall discuss and decide on the case or reject the issue on prima facia basis if no further action needs to be taken. 4. On receipt of any grievances the committee shall resolve the complaint within a week and submit the report of same to the higher authority. 5. Any member of the committee may request the Presiding Officer to call an emergency meeting where a notice of two days in prior shall be given for such meetings. 6. Minutes of all the meeting shall be recorded.
5.0 REFERENCES Policy of Savitribai Phule Pune University
6.0 ANNEXURES:NA
Verified and approved Seal of Institute by Principal, SSRCP
Copy forwarded to: SSR Memorial Trust