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Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

• Identify and develop local township recreational loop opportunities to encourage short trips and wider regional loop routes for longer excursions. • Promote facilities that will make the Trail more comfortable for a range of users (e.g. rest areas, lookout points able to accommodate stops without blocking the trail, shelters that provide protection from the elements, drinking water sources); • Develop rest area, picnic and other leisure facilities to help the Trail achieve its full potential in terms of environmental, economic, and public health benefits; • Promote the design of physical elements that give the network and each of the five Sections a distinct identity through context sensitive design; • Utilise sculptural art, digital platforms, interpretive signage and planting to reflect each section’s own specific visual identity; • Develop a design suite of coordinated physical elements, materials, finishes and colours that are compatible with the surrounding landscape context; • Ensure physical design elements and objects relate to one another and the scale of their setting; • Ensure amenity areas co-locate a set of facilities (such as toilets and seats and shelters), interpretive information, and signage; • Consider the placement of emergency collection points (e.g. by helicopter or vehicle) and identify these for users and emergency services; and • Ensure design elements are simple, timeless, easily replicated, and minimise visual clutter.

The design of signage and furniture should be standardised and installed as a consistent design suite across the Trail network. Small design modifications and tweaks can be made to the suite for each Section using unique graphics on signage, different colours, patterns and motifs that identifies the unique character for individual Sections along the Trail.

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Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

To improve the appeal of the long, flat and open stretches of the Trail, it is suggested to use large vertical elements to provide visual interest and scale. A series of tall legibility marker poles or Pou artwork could be used for visibility across long distances to provide highly visible markers to draw users along the Trail. This could become a more continuous feature of the flat landscape, not only highlighting long trail sections but also junctions, underpasses and other features. These vertical features could also provide a strong element of visual continuity and legibility along the route and contribute to the sense that these isolated stretches of track are part of a connected whole.

Similar treatments (or lower pou type features) could also be used along hill paths to support the winding characteristics of hillside paths and/or assist legibility and wayfinding. In some instances, pou type features could be used to detail stories of journeys from the past for (e.g. industrial trails or journeys/paths of exploration or trade, or Mātauranga Maori).

4.8 History, Culture and Arts

Sharing the rich social, cultural, and ecological qualities of the surrounding environments with Trail users and visitors provides an opportunity for the Trail to be more than just a cycling or walking experience. Opportunities therefore exist to recognise, protect, enhance and celebrate the rich cultural past, natural heritage, built heritage, landmarks and narratives of the area through the use of public art, signage and other creative platforms. These opportunities include:

• Promote community events that reflect and celebrate local history, culture through the arts; • Promote articulation of cultural practices, historic narratives and storytelling to assist users understand their wider meaning; • Promote development of a public art strategy to ensure artwork is meaningful, supportive of heritage or cultural narratives, and appropriately located within its setting; and • Promote site specific art and sculpture that reflect the wider variety of cultural and natural influences.

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Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

4.9 Economic Return

There is a strong desire to realise the potential for an enhanced trail to strengthen the economic wellbeing of the community, and for associated activities to be financially sustainable. This will allow for support and funding from a range of partner organisations for ongoing development, maintenance, programming, and other activities. Measures include:

• Promote rider support ventures such as shuttles as well as side ventures which ‘piggy-back’ of the Trail itself, such as combined walking and cycling tours and new accommodation options that will attract existing larger scale tourism providers to complement the Trail experience (e.g. off-trail half-day adventures); • Promote higher surface quality sections of the Trail inside towns and urban area that promote activity by a wide range of users and could promote short journeys such as ‘family cycle trips to local cafes’; and • Recognise that better access to food and accommodation experiences (for local and non- local users) can be used as opportunities for enhancing the Trail experience while improving the economic return.

4.10 Legibility and Wayfinding

Clearer, more visible signs can make it easier for users to enjoy the Trail experience, the confusion and distress from people getting lost or confused at key places. Wayfinding can also be affected by poor surface conditions, with users having to concentrate on the Trail surface and missing directional signage or information.

The Trail identity can also be reinforced through improved entry point and directional signs. On trail signage and continuity of surface treatments and markings can also improve connectivity to local activities, facilities, and businesses - providing potential users with accessible information on available food and accommodation options.

Visual consistency not only achieves a strong identity, but also helps to make the Trail more understandable as a place. Clear and concise design solutions will contribute to legibility and ultimately the user’s comfortable experience of the Trail, with opportunities to:

• Develop a cohesive wayfinding (and interpretation) strategy to establish a coherent sense of place and ease of wayfinding / navigation that follows the established trail identity standards; • Promote a framework for clear, effective, visible, safe, and aesthetically pleasing identification and directional communication; • Improve legibility and navigation by using a coordinated suite of signage, wayfinding and technology in urban centres, tourist attractions and services such as i-SITES, rest areas, food, accommodation and other facilities; • Explore opportunities to use surface treatments to enhance legibility and wayfinding, particularly at problem locations (e.g. Kopu and Paeroa); and

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Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

• Identify sites of particular sensitivity, for example ecological, cultural or landscape.

4.11 Function, Maintenance and Safety

Improving the Trail surface would improve the user experience, while also reduce ongoing maintenance issues. A poor surface and insufficient width can create a barrier to accessibility and inclusivity. Safety enhancements at key locations and measures to reduce conflict between different types of users would also benefit the function of the Trail. Measures could include:

• Long term maintenance and management should therefore be considered and planned for to ensure high design and adherence to New Zealand safety standards, and longevity whilst keeping future maintenance to a minimum; • Promote the safety and experience of trail user’s movement by improving the Trail surface throughout the network; • Recognise that smoother surfaces could attract faster riders and the potential for conflicts with other users - needs to be considered alongside increased width where appropriate; • Promote a feeling of safety through the use of lighting in urban areas, best practice path design and clear sight lines; • Promote better warning to reduce conflict between trail users; • Promote better warning to improve safety where trail users intersected with vehicles and address squeeze points; • Develop and install dedicated bridges for the Trail to separate users from other traffic; • Encouraging a wider range of users through better quality surface treatments and signs promoting shared use; • Recognise that safety enhancements of existing facilities are needed in some locations to improve forward sight-lines, washouts and bridge approaches, and cattle stops; • Design for personal safety by incorporating principles of Crime Prevention through Environmental Design (CPTED) in the planning and design of the route, rest areas and surrounding land use; • Visibility is an important safety component of the Trail and should therefore promote visual permeability along the routes from surrounding land uses; • Develop an Asset Management Plan and Long-Term Maintenance Programme; • Durability, ease of maintenance, and lower life cycle costs should be considered through the use of innovative and adaptive / flexible materials; • Promote flexible design solutions to deal with the effects of climate change such as sea level rise and major storm events; • Promote the development of multi-functional, flexible design elements and spaces for opportunistic and sustainable use (e.g. artwork that can be used for interpretation / wayfinding or spaces that can be used for different events);

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Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

• Ensure facilities do not impede on the general function of a space (e.g. desire lines, access routes, stopping points/lookouts etc.) and the location of facilities slightly to the side of the main Trail alignment; • Consider the location of emergency collection points and use existing distance markers to identify specific locations along the trail; • Promote the improvement of communication options (e.g. mobile phone reception and wi- fi) to improve safety and enable users to contact emergency services quickly; • Promote space for mixed and more accessible trail use (e.g., beginner cyclists and young children, walkers, bike trailers, wheelchairs and pushchairs); and • Areas where intensive care are required, notably from brambles across the track and privet bushes that can trigger respiratory symptoms along the network provide opportunities to establish low maintenance vegetation species to reduce on-going maintenance.

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JOURNEY FRAMEWORK

Rongomaiwahine (one of the 5 Pou) respectfully telling the story of the ancestors of Ngāti Kahungunu. Careful;y positioned to remember the position of historic islands and pa sites in the Ahuriri lagoon at Watchman Road (Kuaka Gateway), Ahuriri/Napier

people places land stories Council Agenda - 26-08-20 Page 105

Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

5 Journey Framework

The current identity for the Trail is one of a ‘journey’, referencing back to the current and historic nature and role of the historic railway lines. It connects with various townships, attractions, public spaces and landscapes along the different Sections of the Trail. The five sections of the Trail are made up of many experiences, each one with its own stories and a strong natural, cultural and historical identity and character. These have developed and changed over time as a result of natural and human influence.

This diversity of character is part of what makes the Trail so special and presents an opportunity to develop a sub-theme for each of the five Sections of the Trail as part of the Journey Framework. It will therefore be essential to create a visual identity for each section that will celebrate its own exclusive ‘place’ within the network.

The use of localised sub-themes, styles and concepts that will ultimately help to celebrate and reinforce the unique quality of each Section. It will also emphasise each Section as its own place and highlight the various attractions within these routes. This will not only help promote strong identity and individuality but also legibility and understanding of how the Trail relates to its communities and environments.

These sub-themes should be consistent with the overall vision and guiding design principles for the entire network to create a strong sense of continuity. Design cues for the various sub-themes could be taken from, but not limited to, the key characteristics of the surrounding landscape.

A variety of methods could be used to achieve the development and implementation of these sub themes, including:

• Naming each section while maintaining the existing design elements of the signs; • Create new trail heads, gateways, thresholds and junctions in key locations at the edges or transition points between the five Sections; and • Creating secondary design styles for each Section that will allow for the special character within each Section or a specific location to be reflected, again while maintaining the overall vision.

This Journey Framework builds on the guiding design principles and breaks the Trail down into the five Sections to include information on the following:

• Key Characteristics (Physical and Non-Physical Elements): A list of the key physical and non- physical elements and characteristics which define each section of the Trail and contributes to its identity is provided. There is considerable ability to emphasize these key attributes of the area, all of which are unique to the Trail and can be reflected in future development through recognition, enhancement and interpretation. This will help to celebrate the heritage of each section and define unique characteristics and ‘place’.

• Sub Design Themes: Each section along the Trail will be influenced by different environmental aspects resulting in a variety of user experiences, and so designers may wish to take slightly different design approaches to the five sections. A list of natural and human elements and features have been provided for each section from which inspiration can be drawn. It is envisaged that the secondary theme for each section will find inspiration from the textures, colours, forms, architecture, stories, and icons of the area. This can be developed to reinforce the identity and diversity typically associated with the surrounding landscape.

• Journey Specific Opportunities: The proposed enhancement opportunities for each section are shown the Development Outcome Maps included at Appendix A.

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EXEMPLAR TRAIL World class trails and the guiding design principles they represent

CENTRAL OTAGO RAIL TRAIL

• Economic investment and financial sustainability • User experience and place-making aesthetics • Connectivity and accessibility

QUOTES FROM ENGAGEMENT

Any user should be aware of nearest shops to their destination… e.g. an easy guide where to get their “dinner either self-catering or in a restaurant.

New Zealanders like having a lot to do. Showcase the whole region and not just the Trail. Council Agenda - 26-08-20 Page 107

Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

5.1 Section A: Kaiaua to Kopu

• Key Characteristics:

• Shore birds and international migratory birds such as the Godwit (Kuaka); • Internationally renowned for its 'Wetlands of International Significance’; • Ocean, sweeping curve of the coastline and flat, white chenier shell beaches; and • Hot Springs.

• Sub Design Themes:

• Unique characteristics of the Firth of Thames including water colour, distinctive form of the beach and shell patterns; • Historic Kopu Bridge, the Waihou River, and Cook’s Memorial; and • Flowing, natural form and informality of the coastline and rivers, in contrast to the more formal geometry of the drainage networks on the Hauraki Plains.

5.2 Section B: Thames to Paeroa

• Key Characteristics:

• Coromandel Range • Cheese factory; • Tranquil farmland; • Cook’s Landing and the Waihou River; and • Paeroa Historical Maritime Park.

• Sub Design Themes:

• Inspiration taken from industrial architecture; • Riverboat and historic bridges – historic maritime travel and arrival via Waihou River, Hikutaia River and Ohinemuri River; • World famous in New Zealand giant L&P bottle; and • Vertical patterns and physical elements such as pou artwork that reference historic kauri and kahikatea forests, stories, or events (see section 4.7).

5.3 Section C: Paeroa to Waihi

• Key Characteristics:

• Historic and scenic Karangahake Gorge; • Pioneering industries of gold mining and kauri logging; • 1 km railway tunnel and Glow-worms; • Artisan Food Providers • Owharoa Falls; • Waikino Station and Goldfields Railway; and • Martha Mine.

• Sub Design Themes:

• Reinforce the existing railway, mining and goldfields theme and identity; • Identify/story-tell industrial and cultural heritage portions of the Trail using vertical elements such as pou or industrial-themed artwork; and • Introduce themes around the mauri of the Ohinemuri River.

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Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

5.4 Section D: Paeroa to Te Aroha

• Key Characteristics:

• Mount Te Aroha (‘the Mountain of Love’) and Kaimai Range; • Mineral Spas; and • Wairongomai Valley.

• Sub Design Themes:

• Draw inspiration from the sinuous alignment of the Waihou River compared to the formal geometry of drainage networks associated with human settlement; • Rising steam patterns could be used to reference geothermal activity; • Introduce large scale vertical markers / art / pou positioned along the route to help reference Maori history, industry (e.g. flax farms), and cultural connections; and • Remnant kahikatea stands and habitat restoration.

5.5 Section E: Te Aroha to Matamata

• Key Characteristics:

• Kaimai and Mamaku Ranges; • Wairere Falls; • Firth Tower; • Stanley Landing; • Equestrian and thoroughbred horse rearing; and • Hobbiton Movie Set.

• Sub Design Themes:

• Find inspiration in the patterns, textures and geometries of equestrian activities; • Maintain the English countryside feel with hedges, timber post and rail fences, meadowlands and pastures; • Vertical patterns and physical elements such as pou artwork that reference historic kauri and kahikatea forests or events (see section 4.7); and • Consider rural building character, which tends to be of simple, economical form and rustic colours. Inspiration might be sought in precedents such as railway stations, barns, or woolsheds.

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IMPLEMENTATION

Using patterning and vertical features, Puriri moth patterning and a viewing deck “ribs” portray the karaka tree trunk at a human scale to greatly enhance user experience at the He Ara Kotahi Pathway and Bridge, Palmerston North (Image courtesy Palmerston North City Council) Council Agenda - 26-08-20 Page 110

Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

6 Implementation

In order to ensure the Strategy is implemented consistently by the Trust and various stakeholders it is recommended that the next phase of the project involves preparation of the following:

• Detailed design guidelines; • Social Procurement • Next steps; and • Further engagement.

6.1 Detailed Design Guidelines

Develop design guidelines to provide more detail around co-ordinated direction and design guidance for the development of the Trail. The purpose of the design guidelines would be to ensure that the staged development of the Trail, its proposed infrastructure and facilities are consistent and coherent to ensure the Trust delivers high quality design outcomes.

The quality and consistency of the development of the infrastructure should make a very important contribution to the overall ‘experience’ of the Trail, and to the positive amenity impact able to be enjoyed by trail users, visitors to the area and adjacent land uses. Ultimately, this will ensure that the Trail will become one of the regions most recognised and valued public assets.

The infrastructure encapsulated by the Guidelines should include, but not limited to the following:

• Activity Nodes (Rest Areas and Carparking); • Trailheads and Arrival Points; • Gateways and Thresholds; • Connections, Linkages and Junctions; • Pathway Network, Loops and Extensions; • Facilities (Shelter and Public Toilets); • Trail Furniture; • Lighting; • Planting Framework; • Ecological Enhancement; • Artwork; • Wayfinding and Signage; • Materials Palette; and • Low Impact Design Solutions.

The design guidelines should be used in conjunction with the Cycle Trail Design Guide (Via Strada Group, August 2019, 5th Edition). The Cycle Trail Design Guide is an overarching document that pro- vides a comprehensive suite of design guidelines that ties together the various existing design manuals. Detailed design standards will be required in response to site specific conditions.

6.2 Social Procurement

Throughout engagement with stakeholders the notion of social procurement was discussed. This is about value for money, quality and risk not being the only measures by which goods and services are procured. But, looking at broader social, cultural and environmental outcomes being considered while not compromising on the quality of the end-product. It is a focus on value not price and the opportunity for additional positive outcomes.

Notably, New Zealand lags behind the rest of the word in specific measures to create equal opportunities for developing indigenous owned businesses. Canada, Australia, Britain, the United States and South Africa are examples of countries who use social procurement models and have

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Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

seen an increase in indigenous or minority owned businesses. In turn, this has seen improved socio-economic conditions.

An opportunity for the Trail is to use social procurement to utilise local knowledge, local people and support the local economy. For example, the Trust could support the Maori economy and local iwi, engaging iwi business to carry out services for the Trust. As the Trust starts to procure work to deliver enhancements along the Trail, they could include specific targets in the procurement process to create social impacts, including equal opportunity for Maori business which is known as supplier diversity.

The impacts of a social procurement model can help to tackle inequality, assist with building skills and change the lives for many in the region.

6.3 Next Steps

The projects and other initiatives are based on the guiding design principles, recognising different timeframes, funding and complexity to deliver the enhancements identified on the Development Outcome Maps included at Appendix A.

6.3.1 Do Now (Early Wins)

• Improve safety features on the trail itself and where trail users interact with traffic (e.g. barriers / separation, single-lane bridges), and improve surface quality; • Improve legibility and wayfinding at:

• Paeroa at Te Aroha Road junction and investigate an option to cross under Criterion Bridge via the lower track to the L&P bottle; • Kopu bridge to clearly show route of trail towards Thames and to Paeroa • On entrance to townships, including further development of urban loop rides working with the local Councils;

• Develop integrated strategies for education, signage, treatments at gateways, thresholds and junctions, and art; • Develop rest area concepts and locations (including trail furniture and shelters); • Improve access to drinking water along the trail where possible, and inform people better about where access is or when they should be bringing their own; • Provide ecological and aesthetic enhancements such as planting and pest control (e.g. wildflowers, screen planting etc.); • Identify and develop signage for emergency collection points at trail access points; • Provide space for mixed and more accessible use (e.g. beginner cyclists and young children, walkers, bike trailers, wheelchairs and pushchairs), particularly in urban areas and at main hubs; and • Improve ‘boring’ and ‘bland’ sections of the trail with the use of apps, richer information about a wide range of local features, rest areas and local art.

6.3.2 Do Soon

• Develop view-points and as identified on the Development Outcome Maps; • Develop alternative trail alignments at problem locations (e.g. Historic Maritime Park, or where the trail passes close to or through sensitive cultural sites; • Consider and develop higher quality Trail surface areas in towns and urban areas; • Promote connections to local services and facilities (such as cafes, repair shops); and • Develop Historic Maritime Park carpark for Trail users.

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Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

6.4 Further Engagement

The Strategy is intended to be an active and dynamic document which can evolve and adapt over time. Implementing the Strategy will therefore require further engagement with iwi and stakeholders, to ensure enhancement activities respond to their respective needs and aspirations.

The Trust will need to keep working with iwi to develop a framework for ongoing engagement (e.g. development of an iwi working party or parties) and development of cultural narratives for the Trail. This could form the basis of an ongoing collaboration framework between iwi and the Trust, rather than just being limited to this project.

We also recommend that stakeholders and the community are given an opportunity to comment on the Strategy, acknowledging that the COVID-19 pandemic impacted the reach of the planned engagement.

©WSP New Zealand Limited 2020 41 Council Agenda - 26-08-20 Page 113 people places land stories

APPENDICES

Artwork, signage and ecological enhancements complement the Ahuriri Estuary walkways and cycleways at Watchman Road (Kuaka Gateway), Napier Council Agenda - 26-08-20 Page 114

Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

Appendix A

Development Outcome Maps

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TRAIL NETWORK N KAIAUA ROUTE SECTIONS:

Section A: Thames to Kopu SECTION A THAMES SECTION B Section A: Kaiaua to Thames SECTION C

KOPU SECTION D

SECTION E A

B Section B: Thames to Paeroa

Section C: Paeroa to Waihi

Section B: Paeroa

Section C: Waihi PAEROA WAIHI

C

D Section D: Paeroa to Te Aroha

TE AROHA

Section D: Te Aroha

Section E: Te Aroha to Matamata E

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MATAMATA

Council Agenda - 26-08-20 Page 116

SECTION A: KAIAUA TO THAMES N Proposed carpark and camping area PROPOSED OUTCOMES: ROUTE SECTIONS: (concept plan already designed)

ECOLOGY AND HISTORY, CULTURE, SECTION A SUSTAINABILITY ARTS Proposed trailhead to improve 1 5 SECTION B legibility and wayfinding (Kaiaua EDUCATION AND Playground) ECONOMIC RETURN SECTION C County bridge cycle clip-on 7 2 INTERPRETATION 6 KAIAUA SECTION D CONNECTIONS AND LEGIBILITY AND 3 ACCESS 7 WAYFINDING SECTION E EXPERIENCE AND FIRTH OF THAMES FUNCTION, MAINTENANCE AND FUTURE EXTENSIONS / LOOPS PLACEMAKING SAFETY 4 (AESTHETICS) 8 Rangipo Pa Rangipo Rugby Club (closed) 6 Possible shelter - wetland info Possible future stream crossing and highlight three rivers of the (opportunity to keep bridge on plains 2 4 shoreline) 3 THAMES Ray’s Rest (See Section A: Thames map for detail) Pukorokoro Miranda Shorebird Centre. Develop sign to identify shorebird Possible viewing platform at river Cox’s Floodgate - pathway to SH25A centre and encourage visitors to stop. mouth river viewing Proposed new toilets 4 6 7 4 SH25 4 Pukorokoro Miranda Waihou River Shorebird Centre Miranda Chenier Plain bird hide and tracks. Campbell’s Floodgate - Opportunity to highlight the geological opportunity to install a seat and Forest and bird restoration project Findlay Rd landform of international significance 1 4 4 take in views DoC / HDC wetland restoration Opportunity to reflect history and KOPU Existing carpark and public toilet Coxhead Farm – opportunity to reflect history and local stories through local stories through education Matai Whetū Marae Cocks’ Floodgate PŪKOROKORO / MIRANDA education and interpretation boards and interpretation boards (human (2018 floods, Coxhead Farm river settlement, drainage patterns and 2 2 farming) Piako River New bridge clip-On (river crossing) blowout and mangroves) Campbells Flood Gate Urban gateway feature (pou Front Miranda Rd or artwork) on entry into Kopu Apple Tree Pump - opportunity to highlight arrival / entry / to reflect history through Historic Kopu Bridge transitioning between rural and Existing public toilets 4 5 Possible shelter interpretation boards (history of the urban experience along the trail 2 plains) Opportunity to improve legibility. Miranda Hot Springs Apple Tree Pump PIPIROA Introduce a ‘pause point’ to slow down trail users and legibility and wayfinding SH26 map to assist with orientation 7 Pipiroa Rd Bugger Cafe SH25 WAITAKARURU WRC purchased land (Campbell’s Block) and habitat enhancement project - opportunity for education and learning 1 2 Makomako Marae

Waihou River Possible wildflowers and planting Investigate solutions aimed at improving enhancement (8 km on-road section) SH25 function, safety and maintenance of 4 pedestrian crossing of SH25 Existing public toilets 8

Canal East Rd Apple Tree Pump - opportunities to develop Historic bridges a rest area to take advantage of views to 2 Canal West Rd ranges, enhance pump station with murals or artwork and install signage boards with a RAMSAR wetland focus and shelter 2 4 5 4 Possible screen planting for privacy Orchard West Rd Opportunity to enhance existing Possible HRT shelter to take advantage boardwalk with artwork or features of views and Waitakaruru Rivermouth NGATEA WSP Logo Word Document that references natural, cultural or built mangrove landscape To use, Copy + Paste logos into your Word / PowerPoint / Excel Documents. Resize as necessary. 4 heritage Piako River 5 Normal Logo

SH27

Council Agenda - 26-08-20 Page 117

SECTION A: THAMES TO KOPU N PROPOSED OUTCOMES: ROUTE SECTIONS: ECOLOGY AND HISTORY, CULTURE, SECTION A 1 SUSTAINABILITY 5 ARTS

SECTION B EDUCATION AND ECONOMIC RETURN INTERPRETATION SECTION C 2 6 CONNECTIONS AND SECTION D LEGIBILITY AND 3 ACCESS 7 WAYFINDING SECTION E EXPERIENCE AND FUNCTION, MAINTENANCE AND PLACEMAKING FUTURE EXTENSIONS / LOOPS SAFETY 4 (AESTHETICS) 8 JollyBikes THAMES Ngati Maru HQ - Old Thames Train Station Richmont St Busy crossing. Future connection to economic centre Willoughby St 3 7 8 Thames Coastal Walkway - possible urban loop to link to trail Grey St Narrow crossing of Kauaeranga bridge. 3 Grey St Possible landscape improvements and FIRTH OF THAMES gateway entrance Thames Wharf and Cafe 4

Opportunity to develop and improve existing trailhead Opportunity to support Ngati Maru 4 landscape improvements 4 1 Rhodes Park - Thames RFC

Thames Airfield Arts trail start

Thames Public Art Trust Rail - Kopu Maramarahi St to Thames 7km (community project, progressing as funding allows). TCDC owned land Seal is failing, require new surface 8

Ngati Maru owned land - opportunity for possible alternative trail alignment Waihou River SH25 3 SH25A

Cox’s Floodgate Historic agreement with HDC and Ngati Maru to realign trail closer to sea Landlocked paddocks, trail is currently 4 for access - impacts maintenance and 8 trail formation treatment

Boat haulout crossing trail - impacts maintenance and trail formation KOPU Opportunity to improve legibility (trail Kopu boat ramp - PGF funding users follow white concrete, instead of 8 application trail on stopbank) 7 Possible artwork or mural treatment

on SH25 Bridge underpass WSP Logo Word Document Existing public toilet and possible new To use, Copy + Paste logos into your Word / PowerPoint / Excel Documents. Campbells Flood Gate Resize as necessary.

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Piako River 4 Cook’s Memorial (TCDC project)

Council Agenda - 26-08-20 Page 118

SECTION B: THAMES TO PAEROA Piako River N PROPOSED OUTCOMES: SH26

ECOLOGY AND HISTORY, CULTURE, Bridge blocks access for WRC to MATATOKI SUSTAINABILITY ARTS maintain river channel 1 5 8 The Cheese Barn at Matatoki EDUCATION AND ECONOMIC RETURN 2 INTERPRETATION 6 TCDC Spreading Elms project Investigate opportunity to develop HRT rest area (HDC owns lease) CONNECTIONS AND LEGIBILITY AND 4 3 ACCESS 7 WAYFINDING

Wainui Rd EXPERIENCE AND FUNCTION, MAINTENANCE AND HDC own lease - opportunity to PLACEMAKING Old Station Rd SAFETY develop new rest area with shelter and 4 (AESTHETICS) 8 4 6 landscape planting. PURIRI Waihou River ROUTE SECTIONS: Old Puriri Station SECTION A

SECTION B Possible rest area, HRT shelter and picnic table 4 SECTION C SECTION D

SECTION E

FUTURE EXTENSIONS / LOOPS

Existing public toilets Hikutaiā Marae

Piako River SH2 HIKUTAIA Possible HRT shelter in general area

Former Hikutaia Station (HDC own lease) SH26 - opportunity to highlight old railway Kaimanawa Rd 4 alignment on northern side of river bank 2 4 and reference former rail activity Marototo Rd

Kerepeehi Marae HELP Hikutaia Planting Project

Ohinemuri River

Farmer approached Trust to do rest area to celebrate family connection to land, possible gift land to HDC 2 4

SH2 Ngahina Wharf

Hubbard Rd Direct people to Historic Maritime Memorial Park (WRC may reshape land to make more room) 4 7 Historic Maritime Park 8 3 Possible secure carpark (HRT)

Alternative trail loop option via PAEROA (See Section B: Paeroa map for detail) Historic Maritime Park and stopbanks (see detail on Section B: Paeroa SH26

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Council Agenda - 26-08-20 Page 119 B - PAEROA SECTION B: PAEROA N PROPOSED OUTCOMES: ROUTE SECTIONS:

ECOLOGY AND HISTORY, CULTURE, SECTION A 1 SUSTAINABILITY 5 ARTS SECTION B EDUCATION AND ECONOMIC RETURN SECTION C Historic Maritime Park 2 INTERPRETATION 6 SECTION D CONNECTIONS AND LEGIBILITY AND 3 ACCESS 7 WAYFINDING SECTION E EXPERIENCE AND FUNCTION, MAINTENANCE AND FUTURE EXTENSIONS / LOOPS SH2 PLACEMAKING SAFETY 4 (AESTHETICS) 8

Taylor Ave

Ohinemuri River Lion’s Donation Box

Urban gateway feature / threshold treatment to highlight arrival / entry / transitioning between rural and urban experience along the trail 2 4 5 7

Hill St Improve road marking (Sharrows)

Alternative trail option via Historic 3 4 7 Maritime Park and stopbanks SH26

Pump Track

New directional markers at Pump Track Puke Rd 7

Railway St Railway Safety and road marking improvements at SH2 crossing SH2 7 8

PAEROA SH26

Princess St Wharf St streetscape upgrades (HDC)

Proposed wharf development (HDC) Improve legibility and wayfinding at Te WRC wetland restoration (Buried Victoria St Aroha Rd junction. Investigate option Waka) Riverbank Rd to cross bridge vs lower track under bridge to L&P bottle 3 7 8 L&P Bottle New trailhead treatment at junction of Waihi and Te Aroha sections

Surface improvements and new signage 7 8 Possible rest area to take in views SH2 along river corridor. Opportunities Taharua Marae to develop educational signs to 2 4 5 interpret wetland ecology and cultural importance of flood stopgates WSP Logo Word Document SH26 road crossing potential To use, Copy + Paste logos into your Word / PowerPoint / Excel Documents. Resize as necessary.

safety and legibility improvements Normal Logo

7 8 Ohinemuri River

SH26

Council Agenda - 26-08-20 Page 120

SECTION C: PAEROA TO WAIHI N PROPOSED OUTCOMES: ROUTE SECTIONS:

ECOLOGY AND HISTORY, CULTURE, SECTION A Hubbard Rd 1 SUSTAINABILITY 5 ARTS SECTION B EDUCATION AND ECONOMIC RETURN SECTION C 2 INTERPRETATION 6 SECTION D CONNECTIONS AND LEGIBILITY AND 3 ACCESS 7 WAYFINDING SECTION E EXPERIENCE AND FUNCTION, MAINTENANCE AND FUTURE EXTENSIONS / LOOPS PLACEMAKING SAFETY 4 (AESTHETICS) 8

Opportunity to develop new rest area 4 with shelter and landscape planting

Weir rest area development - possible boardwalk. Opportunity to clear 1 3 4 vegetation to improve views of weir. PAEROA (See Section B: Paeroa map for detail) Funding to seal trail surface between carpark and battery Taharua Marae Ohinemuri River 4 8 Waikino Bridge (Not Owned by Trust) SH2 James Say Searle rest area currently WAIHI under development (bum seats (See Section C: Waihi Ngahutoitoi Marae already installed) 4 map for detail) Opportunity to improve Waikino Rail Bridge (not owned by Trust) Existing parking signage. New Shelter 7 Existing Waikino carpark tower signage Existing tower sign Trail surface improvements Waikino Station - Goldfields Railway 8 Opportunity for Shelter and further development of

River erosion and slope stability issues Opportunity for rest area development HRT viewing opportunity Existing train seat 8 Rahu Rd 4 4 Sandpit Corner Trail Trilogy planting site

SH2 Pippa’s Corner (steepest track Crown Hill Rail Tunnel WAIKINO grade on the trail) Ohinemuri River Crown Hill carpark under development KARANGAHAKE Pukekauri Rd Illegal dump site being Crown Hill Bridge cleaned up Entrance to DoC tracks to Pukekauri Rd 8 Karangahake wheta Rd Museum and Mini Railway Old Tauranga Rd Twin Bridges slip Public toilet under development Victoria Battery (Karangahake Hall) Waita 8 Falls Retreat HDC reserve and carpark

DoC Recreation Reserve Extension to Owharoa Falls (viewing opportunity) New HRT location plan to improve 3 4 legibility and wayfinding 7 Opportunity for rest area development such as new seat at HRT / DoC walking track junction 4 WSP Logo Word Document

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Council Agenda - 26-08-20 Page 121

SECTION C: WAIHI N PROPOSED OUTCOMES: ROUTE SECTIONS:

ECOLOGY AND HISTORY, CULTURE, SECTION A 1 SUSTAINABILITY 5 ARTS SECTION B EDUCATION AND ECONOMIC RETURN SECTION C 2 INTERPRETATION 6 SECTION D CONNECTIONS AND LEGIBILITY AND 3 ACCESS 7 WAYFINDING SECTION E EXPERIENCE AND FUNCTION, MAINTENANCE AND FUTURE EXTENSIONS / LOOPS PLACEMAKING SAFETY 4 (AESTHETICS) 8

Martha Mine and Pit Rim Walkway

SH25 Domain Rd

WAIHI SH2 Connection to Waihi Beach - WBOPDC project (Black Hill Mountain Bike Trails)

Official trailhead. Currently unmarked. Opportunity to address legibility and 7 wayfinding issues. Historic reserve

HRT collaborating with Heritage NZ to Waihi Train Station develop major new trailhead gateway treatment to improve legibility and 3 4 7 wayfinding Possible Waihi Town loop Cornwall St

A & P Existing HRT Carpark Showground Samson Rd SH2 Existing HRT Carpark (grass surface) Lawrence Rd 3 4 7 SH2 Bradford St Seal existing gravel / metal section to urban shared path standard 4 8 On-road sharrows marking 8

Improve treatment where trail meets Lawrence Road - seal whole section of

WSP Logo Word Document road to Ohinemuri River bridge To use, Copy + Paste logos into your Word / PowerPoint / Excel Documents. Resize as necessary. 4 8 Normal Logo

Council Agenda - 26-08-20 Page 122

SECTION D: PAEROA TO TE AROHA N PROPOSED OUTCOMES: ROUTE SECTIONS:

ECOLOGY AND HISTORY, CULTURE, SECTION A 1 SUSTAINABILITY 5 ARTS SECTION B EDUCATION AND ECONOMIC RETURN SECTION C PAEROA 2 INTERPRETATION 6 (See Section B: Paeroa SECTION D map for detail) CONNECTIONS AND LEGIBILITY AND 3 ACCESS 7 WAYFINDING SECTION E Ohinemuri River EXPERIENCE AND FUNCTION, MAINTENANCE AND FUTURE EXTENSIONS / LOOPS PLACEMAKING SAFETY 4 (AESTHETICS) 8

Waihou River

SH26 Cadman Rd WAIHI WAIKINO HELP - Tirohia School Planting Area. Possible HRT shelter 4 SH2

Existing public toilets and Lion’s shelter KARANGAHAKE Tirohia Marae

Investigate options to developed TIROHIA widened part of trail - possible 4 partnership with Tirohia Marae Opportunity to develop shelter and rest area to take advantage of views to Three Three Palms Historic Trading Post Palms historic trading post, and reflect local stories through education and 2 4 5 7 interpretation boards. Existing Kahiketea stand - possible Rawhiti Rd WRC joint habitat enhancement 1 4 project Paeahi Marae Possible shelter to take in views to

Waihou River Existing bridge shared with farmer. Te Aroha. Develop screen planting Possible new HRT dedicated cycle to block sightlines into farmers neighbouring property 4 8 bridge SH26

Existing public toilet

Paeroa-Tahuna Rd Existing road crossing Existing Lion’s shelter

Station Rd Mangaiti Hall Privet removal 1 4

Tumutumu (Tui Pā) Marae

New link to Kim Lorrigan proposed wetland restoration project Possible rest area at Kim Lorrigan 3 proposed wetland restoration project 4 Kim Lorrigan proposed wetland restoration project TE AROHA (See Section D: Te Aroha map for detail)

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SH26

Council Agenda - 26-08-20 Page 123

SECTION D: TE AROHA N PROPOSED OUTCOMES: ROUTE SECTIONS:

Waihou River SH26 ECOLOGY AND HISTORY, CULTURE, SECTION A 1 SUSTAINABILITY 5 ARTS SECTION B EDUCATION AND ECONOMIC RETURN SECTION C 2 INTERPRETATION 6 SECTION D CONNECTIONS AND LEGIBILITY AND Tumutumu Marae (Tui Pa) 3 ACCESS 7 WAYFINDING SECTION E EXPERIENCE AND FUNCTION, MAINTENANCE AND FUTURE EXTENSIONS / LOOPS PLACEMAKING SAFETY 4 (AESTHETICS) 8

New link to Kim Lorrigan proposed 3 wetland restoration project Hikutaia St

Possible rest area at Kim Lorrigan 4 proposed wetland restoration project

Sheakspear St Te Aroha Mountain Bike Tracks Trail surface improvements to urban TE AROHA SH26 4 8 standards

Address security concerns through the use of new screen planting to prevent vandalism of buildings from the trail 4 8 Opportunity for development of area Ema St in partnership with Te Aroha Friends of Remnants of old rail tracks are still the Trail 4 visible in this location. Opportunity to develop a new urban gateway Adrian Worsley Artwork Mt Te Aroha walking track

treatment using the existing tracks to Lipsey St 2 4 5 7 celebrate the historic rail activity and Whitaker St reinforce a local identity and sense of ‘place’ Te Aroha Domain and Hot Springs

Rewi St

Wetland Walk track - opportunity Te Aroha i-SITE to develop additional town loop to provide safe and convenient access for 1 3 4 7 residents and visitors to Te Aroha, river SH26 and wetland loop Possible riverside extension to i-SITE 3 7 Te Aroha Station

Te Aroha Gordon Rd

SH26

Te Aroha Urban loop - opportunity

to develop a 12km loop and link to Waihou River WSP Logo Word Document

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3 4 7

Council Agenda - 26-08-20 Page 124

SECTION E: TE AROHA TO MATAMATA N PROPOSED OUTCOMES: TE AROHA (See Section D: Te Aroha map for detail) ECOLOGY AND HISTORY, CULTURE, 1 SUSTAINABILITY 5 ARTS

Te Aroha Urban Loop EDUCATION AND ECONOMIC RETURN 2 INTERPRETATION 6 3 4 7 Waihou River CONNECTIONS AND LEGIBILITY AND 3 ACCESS 7 WAYFINDING EXPERIENCE AND Rest area (already designed) and FUNCTION, MAINTENANCE AND PLACEMAKING McKinley Rd Shelter SAFETY TE AROHA WEST 4 (AESTHETICS) 8

SH26 Te Aroha Gordon Rd

ROUTE SECTIONS:

SECTION A

SECTION B

SECTION C

MANAWARU SECTION D

Manawaru rest area & Shelter (already SECTION E designed) FUTURE EXTENSIONS / LOOPS McLaren Rd

Diagonal Rd

Waihou River

GORDON Stanley Landing rest area and Shelter SH27 (already designed)

Wardville Rd

Raungaiti Marae

WAHAROA

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MATAMATA

Council Agenda - 26-08-20 Page 125

Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

Appendix B

Iwi Engagement Report

©WSP New Zealand Limited 2020 Council Agenda - 26-08-20 Page 126

HRT Enhancement Strategy - Iwi Engagement Report

Prepared by Simon Banks and Vivienne Ivory

Date 20 May 2020

File/Ref 2-69411.00

Background

The Hauraki Rail Trail (the Trail) is part of Ngā Haerenga | The New Zealand Cycle Trail as a Great Ride. The Trail links the communities of Kaiaua, Thames, Paeroa, Waihi, Te Aroha, and Matamata spread across Hauraki, Thames-Coromandel, and Matamata-Piako Districts.

The Trail is managed on behalf of the community by the Hauraki Rail Trail Charitable Trust (the Trust). The Trust have identified the need to develop an Enhancement Strategy (the Strategy), to set out a framework for increasing the attractiveness of the Trail to the visitor market, while at the same time increasing engagement with the Trail and releasing the economic and social potential of the community.

Engagement Activities

To inform preparation of the Strategy, the Trust engaged with iwi who have an interest in the area spanned by the Trail. Hui were conducted using the Zoom video-conferencing facility during late April 2020, as the COVID-19 pandemic prevented face to face engagement. Participation was able to be through computers or smart phones. Invitations were sent out by the Trust to iwi representatives, with each hui focussing on a specific iwi.

These hui were undertaken as follows:

· Ngāti Tamatera 21st April · Ngāti Tara Tokanui 21st April · Ngāti Maru 22nd April · Ngāti Whanaunga 22nd April · Ngāti Haua and Ngāti Hinerangi (jointly) 23rd April · Ngāti Rahiri Tumutumu 23rd April · Ngāti Hako 29th April

In addition to the above iwi, in the time available it was not possible to arrange a suitable time for a hui with Ngāti Paoa, acknowledging the disruption to the programme caused by COVID- 19. However, the Trust is committed to continuing the conversation with Ngāti Paoa representatives, and with all of the iwi with an interest in the Trail, as soon as possible.

The hui provided an opportunity for the Trust and WSP staff to establish a relationship with the respective iwi, acknowledging that this relationship is ongoing and further engagement will be required as the Enhancement Strategy takes shape and various projects are developed for implementation.

WSP Paeroa Corner of William & Marshall St PO Box 91, Paeroa 3640 New Zealand +64 7 889 8600 wsp.com/nz 1 Council Agenda - 26-08-20 Page 127

The hui were informal and the kōrero covered a wide range of issues. Broadly speaking, the following questions were discussed at each hui:

· Can you tell us about areas where you are worried about potential enhancement initiatives? Either directly (for example, adding in structures such as shelters) or as a consequence of enhancement (for example, increased usage of sensitive areas?) · What are the kinds of stories and knowledge that could enhance the visitor experience of the trail? Where can they be told? Who can share them? · What are the things and/or locations you think the Trust needs to delve into further as part of developing the enhancement strategy? For example:

· Planting locations and species · Economic opportunities · Linkages to other points of interest

· What types of enhancements do you think would make the trail more engaging for whānau and iwi? Both those living locally and from further afield? How could an enhanced trail contribute to the wellbeing of iwi, now and into the future? Including economic benefits?

Emerging Themes

The following themes highlighted below have been identified from the meeting notes for each of the hui. These notes are not included with this summary, but can be made available on request subject to approval from the respective iwi.

Ongoing dialogue between iwi and the Trust

· Communicating stories for use on the Trail requires the Trust to develop a deeper relationship with iwi and ongoing engagement. · Need a way for iwi to engage with the Trust and vice versa - as partners. Establish how iwi representatives on the Trust board communicate with and represent all iwi partners. · Form tangata whenua working group to input into enhancement projects. · Some iwi groups have similar stories to share and connection – talk with them together, not apart. Set aside enough time to have the right conversations. · Co-design and production of enhancement initiatives

Stories and Interpretive Signage

· Whose stories to tell? These stories belong to iwi, hapū, and whānau, and ownership of stories stays with them. Some stories are not ready to be told to a wider audience. · Narrative content and stories can be diverse · Sharing stories of injustice can be part of healing · Stories about the past can share a vision for a more sustainable future (e.g. how healthy catchments were needed for collection of kai and for hikoi · How to tell and share stories - written / visual, in place, on-line, text / art. multi-layered approaches supported through directional signage. · Bringing iwi groups with shared places and stories together to tell their stories together (if possible and appropriate). · Why should iwi tell their stories through the Trail? Differing motivations to tell stories; sharing knowledge, attracting people to the trail and district, informing, increasing understanding.

Benefits to Iwi

· How might trail enhancements benefit iwi?

2 Council Agenda - 26-08-20 Page 128

· Being able to speak to injustices - for iwi and for visitors. Noting that the focus of the Trail on the “railway” includes taking of Māori land for the railway construction. · Bringing the past into the present and future - informing sustainability. · Potential economic opportunities through domestic tourism and return of land holdings as part of Treaty settlements. · Putting things right - ecological restoration and environmental enhancement. · Hauora opportunities, for Māori youth especially.

Focus on cycling is a barrier to whānau and iwi engagement with the trail

· Cost of bikes suitable for riding the trail is a barrier to entry for whānau and iwi. · Improving the trail surface (increased width and improved surfacing) would improve accessibility for non-cyclist users.

Connectivity to sites of significance

· In some locations, improving connectivity between marae and towns to sites of significance along the trail would enhance access for iwi and provide opportunities for education and improved engagement with the trail. · Conversely, in some locations the trail passes close to or through sensitive sites - in some cases dating back to the taking of land for the historic rail corridor. Possible alternative routes for the Trail could be explored in these areas. · In both cases, further engagement is needed to explore these issues.

Hikoi and traditional journeys

· A number of traditional journeys were identified by various iwi around and along the trail which were undertaken by their ancestors. · These could be developed as Hikoi for users of the Trail to follow, with interpretive information and themed stops developed along the route to tell the story of these hikoi. · The Trail can be used as a means of iwi re-engaging / continuing to engage with kaupapa. The trail and stories then become something by Māori, for Māori.

Use of Māori wellbeing frameworks

· Apply an iwi lens by which to view decisions and measure success

· Te Puni Kokiri indigenous approach to the Living Standards Framework (see extract on the following page) and associated health indicators · Ministry of Health model (widely used by local authorities and other agencies) and the concept of ‘te whare tapa whā’ – the four cornerstones (or sides) of Māori health1:

– Taha tinana (physical health) – Taha wairua (spiritual health) – Taha whānau (family health) – Taha hinengaro (mental health)

1 https://www.health.govt.nz/our-work/populations/maori-health/maori-health-models/maori-health-models-te-whare-tapa-wha

3 Council Agenda - 26-08-20 Page 129

4 Council Agenda - 26-08-20 Page 130

Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

Appendix C

Online Survey Report

©WSP New Zealand Limited 2020 Council Agenda - 26-08-20 Page 131

HRT Enhancement Strategy - Survey Report

Prepared by Vivienne Ivory and Joel Burton

Date 14 May 2020

File/Ref 2-69411.00

Background

The Hauraki Rail Trail (the Trail) is part of Ngā Haerenga | The New Zealand Cycle Trail as a Great Ride. The Trail links the communities of Kaiaua, Thames, Paeroa, Waihi, Te Aroha, and Matamata spread across Hauraki, Thames-Coromandel, and Matamata-Piako Districts.

The Trail is managed on behalf of the community by the Hauraki Rail Trail Charitable Trust (the Trust). The Trust have identified the need to develop an Enhancement Strategy (the Strategy), to set out a framework for increasing the attractiveness of the Trail to the visitor market, while at the same time increasing engagement with the Trail and releasing the economic and social potential of the community.

As part of the engagement to inform the Strategy, a survey was developed using the online map-based questionnaire tool, Maptionnaire. The survey was used to gather the following information:

• where there were problems, • what was valued about the Trail, and • what and where opportunities were for improvements to the Trail, both from the perspective of users as well as those invested in making the Trail work well within their community.

Method

The Maptionnaire survey tool allowed capture of spatial information as well as traditional quantitative responses to questions. Participants were asked to identify where on the Trail map they had experienced or knew of problems, suggestions for additional enhancements, and places or features that were particularly attractive. Prioritisation questions were also used to rank issues. Information about participant’s connection to the Trail and demographic factors were also gathered. At the beginning of the survey, respondents who indicated they had neither ridden the Trail nor visited the area were exited from the survey at that point.

An invitation to participate in the survey was distributed by email, social media, and through HRT networks and events.

Results

A total of 333 respondents provided information through the survey. Responses included spatial information in the form of marking locations on a map, as well as answers to survey questions about the Trail itself. Just over half of the respondents also provided background information on demographic and connections to the Trail. WSP Paeroa Corner of William & Marshall St PO Box 91, Paeroa 3640 New Zealand +64 7 889 8600 wsp.com/nz 1

Council Agenda - 26-08-20 Page 132

In keeping with the engagement exercise, respondents were encouraged to give as much or as little information as they chose, meaning not all respondents completed every section. Respondents tended to report more positive aspects and opportunities [Figure 1], as seen by the predominance of ‘pleasant’ over ‘unpleasant’ locations

Pleasant locations Additional feature needed Connection opportunity locations Information opportunity locations Rough locations Thumbs up Way finding problem locations Unpleasant locations Thumbs down

0 50 100 150 200 250

Figure 1: Locational response categories

Who took part?

Of the 333 respondents, 171 provided optional background information (Table 1).

Most lived close to the Trail. Almost all regions in New Zealand were represented but the majority of respondents came from either the Waikato or neighbouring Auckland (Tāmaki- makau-rau) or Bay of Plenty (Te Moana-a-Toi) regions.

The sample was skewed towards an older demographic, with 141 participants aged 51 years or older. Just over half of respondents with gender data were male.

Table 1: Respondents characteristics

Respondent characteristics No. of responses % of Total Location Waikato 77 45.3 % Auckland, Tāmaki-makau-rau 33 19.4 % Bay of Plenty, Te Moana-a-Toi 29 17.1 % Wellington, Te Whanga-nui-a-Tara 8 4.7 % Northland, Te Tai Tokerau 5 2.9 % Hawke's Bay, Te Matau-a-Māui 2 1.2 % Canterbury, Waitaha 2 1.2 % Manawatu-Wanganui, Manawatū-Whanganui 1 0.6 % West Coast, Te Tai Poutini 1 0.6 % Southland, Murihiku 1 0.6 % International 11 6.5 % Total 170 100 % Age 21 to 30 years old 4 2.3 % 31 to 40 years old 6 3.5 % 41 to 50 years old 20 11.7 % 51 to 60 years old 53 31 %

2 Council Agenda - 26-08-20 Page 133

Respondent characteristics No. of responses % of Total 61 to 70 years old 61 35.7 % 71 to 80 years old 22 12.9 % More than 80 years old 1 0.6 % Prefer not to say 4 2.3 % Total 171 100 % Gender Female 73 42.9 % Male 92 54.1 % Prefer not to say 5 2.9 % Total 170 100 %

Trail connections

Respondents were asked to identify their (multiple) connections to the Trail. The most common connection was using the Trail, followed by living nearby. A small number were supporters in some way, either through trail-related business or support groups (Table 2).

Of those respondents living or working nearby, most were in areas closest to the Trail between Thames and Paeroa and Waihi (Table 3). Most respondents reported using the sections of the Trail between Thames and Paeroa, Paeroa and Waihi, and Paeroa and Te Aroha.

Table 2: Connection to the Trail

Connection to the Trail (multiple responses allowed) No. of responses % of Total Lives close to the Trail (i.e. in one of the towns or rural areas 28.8 % 72 the Trail passes through) Works for or owns a business that supports the Trail 2.4 % 6 (hospitality, cycle services, etc.) Part of a group or organisation that supports the Trail (e.g. 7.6 % 19 volunteer, advocacy group, local authority) Used the Trail 137 54.8 % Other 16 6.4 % Total 250 100 %

Table 3: Geographical connections

Trail sections No. of responses % of Total Closest sections Section A Kaiaua to Kopu 8 10.7 % of the Trail Section B Thames to Paeroa 23 30.7 % living/working to Section C Paeroa to Waihi 28 37.3 % Section D Paeroa to Te Aroha 10 13.3 % Section E Te Aroha to Matamata 6 8.0 % Total 75 100 % Trail section Section A Kaiaua to Kopu 75 15.4 % usage Section B Thames to Paeroa 116 23.8 % Section C Paeroa to Waihi 147 30.1 % Section D Paeroa to Te Aroha 102 20.9 % Section E Te Aroha to Matamata 48 9.8 % Total 488 100 %

3 Council Agenda - 26-08-20 Page 134

How they ride:

Most respondents owned their own bike (90.5 %) with the remaining small percentage either renting (7.1 %) or borrowing (2.4 %). Respondents used the Trail in different ways. The majority of respondents rode the Trail with others (81%), including with friends (29.5 %), with their partner (24 %), with family (18.5 %), or with a group or club (9 %) (Table 4).

Table 4: Who respondents use the Trail with

Ways of cycling No. of responses % of Total Bike access Own bike 153 90.5 % Borrow bike 4 2.4 % Rent bike 12 7.1 % Total 169 100 % Who respondents use Alone 38 19 % the Trail with With partner 48 24 % With family 37 18.5 % With a friend/s 59 29.5 % With a group/club 18 9.0 % Total 200 100 %

Trail experiences and issues

Respondents were asked about their perceptions of various aspects of the Trail so that places and priorities for enhancements could be better targeted. Response options ranged from positive to negative, with a neutral option of ‘Generally ok’ or ‘Enough”. Specific issues that were queried included problems with:

• roughness in the surface quality, • way finding, • opportunities for more interpretive information, • connections between the Trail and nearby amenities and services, • locations that were particularly pleasant and unpleasant. • Finally, they were asked about locations where additional features were needed.

Respondents were asked to identify locations on the Trail where they experienced or knew of problems. A total of 802 locations were mapped by 184 respondents [Figure 2]. Most respondents mapped several locations with a small number identifying 10 or more locations.

Figure 2: Location responses per respondent

4 Council Agenda - 26-08-20 Page 135

Mapped Survey Responses

As well as gaining an overall picture of where issues arose for respondents, there was also interest in whether there were differences between those living within the three Trail districts (‘locals’) and those from further afield (‘non-locals’). Differences could reflect levels of familiarity as well as priorities and perspectives in what makes a successful trail.

The maps on the following pages show where problems were identified by each category. The size of dots indicate frequency; the larger the dot, the more respondents identified that location. Responses are separated into those living within the Trail districts (red dots) and those living elsewhere (blue dots).

5 Council Agenda - 26-08-20 Page 136

Surface quality perceptions

As is often the case in surveys, the neutral options of ‘generally ok’ and ‘enough’ was the most frequent response. Surface roughness had equal numbers of respondents reporting the surface quality as positive (smooth or very smooth) as negative (rough or very rough). This suggests expectations for surface quality varied widely across participants.

When asked to idenitfy where roughness was a problem, locations were identified by respondents over most of the Trail, except for the southern most Section E. ‘Non-local’ respondents primarily reported problems in Sections C (Waihi gorge) and the northern Section A.

How good is the surface quality? (either overall or in particular locations)

Very smooth

Smooth

Generally ok

It is rough overall or in some sections

It is very rough overall or in some sections

0 50 100 150 200 250

Figure 3a: Surface quality perceptions Figure 3b: roughness locations

6 Council Agenda - 26-08-20 Page 137

Way-finding perceptions

Only a small number of respondents reported finding their way along the Trail hard [Figure 4a]. Way-finding problems were identified by respondents from outside the three districts across the whole trail, whereas ‘local’ respondentsreported issues primarily in the townships [Figure 4b]. Paeroa was identified as problem site by both ‘local’ and ‘non-local’ respondents.

How easy is it to find your way along the trail using the directional signs?

Very easy, the directional signs are easy to follow

Easy

Generally ok

Hard

Very hard, the directional signs aren't useful

0 20 40 60 80 100 120 140 160

Figure 4a: Way-finding perceptions Figure 4b: Way-finding problem locations

7 Council Agenda - 26-08-20 Page 138

Connectivity perceptions

Respondents perceptions of connectivity between the Trail and nearby features and services was more varied than other issues [Figure 5a]. Respondents saw many locations where the Trail could be enhanced through improved connections to nearby facilities and services [Figure 5b]. Compared with other categories reported above, respondents identified more opportunities to enhance the southern Section E of the Trail through strengthening connections. ‘Locals’ and ‘non-locals’ tended to identify similar locations

How well connected is the trail to nearby services and facilities such as shops, accommodation, and hospitality?

Very well connected, it's easy to know where to go for services and…

Somewhat connected

Enough

Somewhat disconnected

Very disconnected from the surrounding area, it's hard to know…

0 20 40 60 80 100

Figure 5a: Connectivity perceptions Figure 5b: Connectivity problem locations

8 Council Agenda - 26-08-20 Page 139

Level of information perceptions

Most respondents rated the Trail experience as being informative [Figure 6a]. Multiple opportunities for providing more information were identified by ‘locals’ and ‘non-locals’ throughout the Trail [Figure 6b]. Locations identified by ‘locals’ were spread throughout the Trail, perhaps reflecting their higher level of knowledge of potential information opportunities such as historical sites.

How informative is the trail experience? Are users able to find out from signs and information provided along the way about the culture, history and environment along the trail? Was it…

Very informative, it's easy to learn more about the places along the way

Informative

Generally ok

Uninformative

Very uninformative, it's hard to learn anything along the way

0 20 40 60 80 100 120 140

Figure 6a: Level of information perceptions Figure 6b: Level of information problem locations

9 Council Agenda - 26-08-20 Page 140

Pleasantness Perceptions Overall, how pleasant an environment was the trail to A small number of respondents rated the Trail as having an overall ride? unpleasant environment, and most finding it either pleasant or very pleasant [Figure 7a]. When asked to identify specific locations that were Very pleasant (comfortable, attractive… more or less pleasant, unpleasant locations were identified in all trail sections, although fewer in Section E [Figure 7b]. Pleasant

In keeping with the overall rating, a greater number of pleasant than Generally ok unpleasant locations were noted, however. ‘Local’ and ‘non-locals’ agree on Unpleasant Section C as being pleasant, with a large number of dots placed throughout the gorge trail [Figure 7c]. Places in the northern sections were Very unpleasant (uncomfortable,… also frequently identified as being pleasant by ‘locals’ and ‘non-locals’. Relatively few ‘local’ respondents identified pleasant locations in the 0 20 40 60 80 100 120 140

southern sections. Figure 7a: Perceptions of trail pleasantness

Figure 7b: Unpleasant locations Figure 7c: Pleasant locations

10 Council Agenda - 26-08-20 Page 141

Opportunities for additional features

Respondents were invited to suggest what and where additional features could be developed to enhance the Trail. A list of features was provided for respondents to select from as well as the option for a free text ‘other’. From the provided list, more shelters and way finding signage was suggested by both ‘local’ and ‘non-locals’ [Table 5]. ’Non-locals’ also identified the need for additional toilets, seating, and access to drinking water. The ‘other’ category included a wide range of features and types of enhancements, including

• safety features on the Trail itself and where trail users interact with traffic, • route improvements, • provision of refreshment places, • providing space for mixed and more accessible trail use (e.g., walkers, dogs on leads, horse-riding, bike trailers, wheelchairs and pushchairs), • ecological enhancements such as planting and pest control, • better connections to further afield such as Hamilton, and linking with train services • general comments about making sections ‘less boring’ with the use of apps, richer information about a wide range of local features, and local art.

As with the ‘connections’ issue, potential sites were spread across the Trail and with similarities between ‘locals’ and ‘non-locals’ .[Figure 8].

Table 5: Suggested additional features

Additional feature wanted ’Locals’ ’Non-locals’ Camping site 1 1 Car park 4 1 Drinkable water 2 8 e-bike charging station 2 2 Information and interpretation for site of significance (archaeological) 2 3 Information and interpretation for site of significance (ecological) 1 1 Other 16 26 Seating 1 6 Shelter 10 10 Toilet 2 6 Way-finding signs 10 6

Totals 51 70 Figure 8: locations of potential additional features

11 Council Agenda - 26-08-20 Page 142

Project Number: 2-69411.00 Hauraki Rail Trail Enhancement Strategy

Appendix D

Stakeholder Workshop Report

©WSP New Zealand Limited 2020 Council Agenda - 26-08-20 Page 143

HRT Enhancement Strategy - Workshop Report

Prepared by Vivienne Ivory and Gemma Greenshields

Date 12 May 2020

File/Ref 2-69411.00

Background

The Hauraki Rail Trail (the Trail) is part of Ngā Haerenga | The New Zealand Cycle Trail as a Great Ride. The Trail links the communities of Kaiaua, Thames, Paeroa, Waihi, Te Aroha, and Matamata spread across Hauraki, Thames-Coromandel, and Matamata-Piako Districts.

The Trail is managed on behalf of the community by the Hauraki Rail Trail Charitable Trust (the Trust). The Trust have identified the need to develop an Enhancement Strategy (the Strategy), to set out a framework for increasing the attractiveness of the Trail to the visitor market, while at the same time increasing engagement with the Trail and releasing the economic and social potential of the community.

The original engagement plan included face to face workshops, attendance at local markets and intercept surveys, but due to the COVID-19 pandemic and the subsequent Alert Level 4 lockdown, face to face engagement was not possible and the timeframes for delivering the enhancement strategy remained. In the absence of face to face engagement activities there was increased promotion of the online survey and virtual workshops were held to capture stakeholder feedback.

Engagement workshop activities

A series of virtual workshops were held in lieu of face-to-face meetings. The purpose of virtual workshops was to delve more deeply into issues with stakeholders than would be possible in a survey. The intention was to also foster a conversation between HRT and stakeholders, and between different stakeholders about enhancement priorities.

Workshops were conducted on the Zoom video-conferencing facility. Participation was able to be through computers or smart phones. Invitations were sent out by HRT, with each workshop targeted to different groups of stakeholders. Five workshops were conducted in total:

• Workshop 1 : HRT Advisory group (HRT chair, Hauraki District Council, Habitat Enhancement Landcare Partnership (HELP) (7 participants) • Workshop 2: Official Partners (12 participants) • Workshop 3: HRT Elected members (4 participants) • Workshop 4: Council partners (Matamata-Piako District Council, Hauraki District Council, Thames Coromandel District Council, & Waikato Regional Council, Sport Waikato: 11 participants) • Workshop 5: Representatives of cycling-related groups (Thames 50+cycle group, East Waikato Road Safety coordinator, Thames Public Arts Trust: 11 participants),

WSP Paeroa Corner of William & Marshall St PO Box 91, Paeroa 3640 New Zealand +64 7 889 8600 wsp.com/nz 1

Council Agenda - 26-08-20 Page 144

The virtual community workshops were supported by several face-to-face engagement activities that took place before COVID-19 gathering restrictions were brought in. An on-line map-based questionnaire was also ‘live’ at the time of the workshops (which is the subject of a separate report). The virtual workshops were conducted in the Zoom platform.

Workshop structure

A shared powerpoint presentation provided the overarching structure to the workshop. Following a welcome and background scene setting by HRT, participants introduced themselves and workshop etiquette guidance given, including practicing key Zoom features such as ‘chat’ and ‘raising hands’. A series of questions were then used to prompt a chat-based conversation with participants. Two primary prompts were used, followed by further querying using polling of items of interest. The prompts were:

If you were talking to a friend thinking of going on the Trail….

1. What would you recommend most highly about the Trail?

o (of the aspects raised) how important would optimising or retaining X be to enhance the Trail?

2. What would you warn them to be careful about the Trail?

o (of the issues raised) how important would addressing X be to enhance the Trail?

The workshop concluded with verbal discussion between participants expanding on points raised. Indented quotes below are taken from comments provided in the ‘chat’ function of Zoom and recorded notes.

We received some email correspondence throughout the engagement period from those that either could not attend a virtual workshop or had follow up comments they wished to share. This feedback is incorporated into the emerging themes summarised within this report.

Limitations and opportunities

While engagement continued online there are limitations that arise with this method of engagement such as digital exclusion, lack of non-verbal cues, not being able to drill deeper into issues due to online time constraints and risk of less interaction between participants. We acknowledge that the online platform isn’t for everybody but given the circumstances and timeframes stakeholders were open to a new way of working.

To mitigate some of the constraints of engaging online we tailored the workshop questions to prioritise the information that was critical for the enhancement strategy, through the workshop we used both the chat function and open discussion time to ensure different ways of capturing information was used and we monitored those contributing and promoted the quieter voices. We were pleased that there was interaction between participants on ideas through both the chat function where participants responded to each other’s comments and in the discussion session of the workshop.

The online platform offered an opportunity for those stakeholders that are traditionally very busy the opportunity to participate without the need to travel and spend longer in a face to face workshop. There was feedback received that some of the ‘louder voices’ were not as loud through the online workshops which gave everyone the opportunity to participate equally.

Emerging themes

The following themes reported below link across the workshop exercises and survey findings. The workshops supported the survey findings and provided insights into why problems identified through the survey might be significant areas for enhancement.

2 Council Agenda - 26-08-20 Page 145

For example, while the survey results indicated that most respondents reported the surface quality as ‘generally ok, the current level of surface discouraged social riding and those with less capability (such as families).’

An enhancement strategy that represents diverse interests

Participants were keen to ensure the Trail engages with and represents the interests of all those living in the region, including those who currently do not use the Trail or are involved in the Trail as well as existing users and stakeholders. Particular groups of interest included tangata whenua and youth as an integral part of ensuring the enhancement strategy was successful. Youth perspectives were seen as important to developing a strategy as the future generation of users and from the wide range of benefits being involved in the Trail could provide (exercise, contributing to community-based enhancement initiatives, employment and training, etc) their particular ways of engaging with the Trail.

“Iwi - a partner not so much as a stake holder. “

“Tiaki i te taiao – environment, whanau , hapu and iwi engagement as critical partners. Purakau from iwi and more tangata whenua input with history. “

There was a strong desire to for engagement to be ongoing and representative. The Strategy was seen as a means of starting a conversation that needed to continue as enhancements develop and are implemented.

“We are all time poor but important to get Iwi involvement now using specific virtual Iwi hui. Want authentic long term relationships.”

Improving the Trail surface

Concerns over the quality of the Trail surface reflected the desire to address several issues. Improving the Trail surface throughout the Trail was seen as a means of improving the overall rider experience. A poor surface was seen as making it more difficult for the Trail to be inclusive if it required a higher level of skill in problem areas. Other surface concerns included, repeated punctures

“Critical to have smooth trail so that users can appreciate the views and not be too busy concentrating on negotiating surface.”

While an improved, smooth surface was seen as vital to providing an ‘easy’ grade ride, there was also recognition that smoother paths could attract faster, road bike riders and the potential for conflicts. Discussions centred on the need to gain consensus on who the target markets were, and ensure the surface was fit for purpose.

Making it easy to find your way

Clearer, more visible signs were seen as a way of making it easier for users to enjoy the Trail experience. The trail identity can be reinforced through improved entry point signs. As was evident in the survey findings, participants wanted to reduce the confusion and distress from people getting lost or confused at key places such as Paeroa and in sections of the Karangahake gorge.

“We desperately need a The Hauraki Rail Trail 'starts' here sign in Thames, very understated at the moment. “

As well as finding their way along the Trail, participants wanted users to be able to easily find their way to nearby services. On trail signage was seen as an easy way to improve connectivity to local facilities.

“Kopu bridge underpass better connectivity/enhancement with trail to Thames as a lot of people miss it and go via the SH. Enhanced signage would fix this. “

3 Council Agenda - 26-08-20 Page 146

Providing potential users with accessible information on available food and accommodation providers was also raised as a means of making it easier for users to plan their trip.

“Any user should be aware of nearest shops to their destination for the night, e.g., if they want to stay in rural accommodation and are traveling on a bike, they need to have an easy guide were to get their dinner either self-catering or in a restaurant. “

Opportunities to make the Trail interesting and pleasant

Participants saw the Trail as an opportunity to share the rich social, cultural, and ecological qualities of the surrounding environments; they wanted the Trail to be more than a cycling or walking experience. The landscapes and sheer diversity of scenery and activities was a consistent feature that participants valued highly and wanted to share with trail users.

The history and ecology of the area were both seen as opportunities to share information and make the Trail experience more interesting and interactive. As well as signage, digital platforms were also recognised as emerging mediums for story-telling and information sharing

“Connecting the Trail with biodiversity aims for each district -enabling there to be biodiversity corridors that link sites of Natural Heritage

Online storytelling with e-links or proximity so you can have oral/aural history - take it into the e-dimension.”

Amenity locations were seen as obvious places to co-locate a set of facilities (such as toilets and seats and shelters), interpretive information, and signage to nearby facilities and services such as cafes. Rest stops were seen as opportunities to ‘inject the joy and fun’ through the playful provision of amenities like seating and water fountains. As well as making rest stops more interesting, locating them at interesting places was also seen as a way of enhancing the Trail experience. The types of ‘interesting places’ included locations that direct attention to key viewpoints and vistas (such as towards the Kaimai ranges) as well as sites that the Trail passed through.

“Historic Kopu Bridge also has a fantastic view of Waihou River and sometimes one is lucky to see dolphins - also some sea birds. “

Amenities such as water and shelter from the weather were also seen as ways of making the Trail more comfortable for users. Some sections of the Trail were recognised as being very exposed. The value of shelter at rest stops was seen as necessary to allow for a break from the heat and wind, and the need to carry sufficient water in hot weather was often raised as a warning point.

“Plan refreshment and water stops…”

Having shelter and rest stops would encourage users to take their time and enjoy the surroundings

“Family friendly and take your time. don't be in a hurry to get somewhere - take in the surroundings…”

Participants recognised that some parts of the Trail were ‘boring’ and ‘bland’ but that there were plenty of mitigation options. Rest stops were seen as a way of helping break up long ‘boring’ sections. Art and interpretive information and interaction opportunities (including digital) were frequently raised as examples of initiatives.

As well as the Trail itself, participants saw the Trail as a chance to invest and promote activities that complemented the main trail and encouraged wider use. For example, having mountain biking trails linking off from the Trail would make the Trail more appealing to mountain bikers without needing to incorporate their needs into the main trail.

4 Council Agenda - 26-08-20 Page 147

Safety from traffic and hazards

Being separate from vehicle traffic was seen as a major advantage the Trail. Locations where users intersected with vehicles were seen as opportunities for better warning (to users and to vehicles) and to address squeeze points.

“No cars: Bliss. “

Some parts of the Trail were recognised as needing safety enhancements, including poor visibility in the tunnel, washouts and bridge approaches, and cattle stops.

Hazards also included those from poorly maintained vegetation, notably from brambles across the track and privet bushes that can trigger respiratory symptoms.

“Some of the weeds on side e.g., bramble, privet, gorse. “

“Brambles causing punctures.

Safety between users

Participants talked about a multi-functional trail that was easy to use. They recognised that the Trail needed to accommodate a range of users safely. This came through in commentary about the width of the ridable surface making it difficult for those with pushchairs or wheelchairs, as well as groups travelling together. Competition between different types of users (e.g., walkers and cyclists, fast versus slower riders and runners) was also seen as a limitation in some places.

“Danger and to be aware of other user capacity. The proximity of other users. There may be walkers [in places] such as the Karagaheke Tunnel bikes are speeding through”

Reducing competition through a wider, better quality surface and signs promoting shared use were talked about as ways of reducing conflict and encouraging a wider range of users. Having an unsafe surface was seen as a discouraging for less confident users.

“Balancing act between making it useable for all but then increasing safety issues with inexperienced users.”

Connections to promote economic opportunities

There was considerable enthusiasm for the potential for an enhanced trail to strengthen the economic community. Opportunities included rider support ventures such as shuttles as well as side ventures which ‘piggy-backed’ of the Trail itself, such as combined walking and cycling tours, new accommodation options, etc. It was felt that existing larger scale tourism providers would be attracted by having a range of side ventures to complement the Trail experience.

“NZ’s like having a lot to do. Showcase the whole region and not just the Trail.”

Domestic tourism was repeatedly raised as am emerging short to medium term opportunity to mitigate the impact of Covid19 on international tourism market and local economies. At the same time there was wariness at exposing vulnerable groups to incoming visitors and a desire to manage domestic tourism in a way that didn’t lead to unintended harms. The impact of the 1918 influenza epidemic on iwi remains a vivid memory.

” Post pandemic cycling will be a cheap way to have a great experience. “

Better access to food and accommodation experiences were often used as opportunities for enhancing the Trail experience.

The social side of the Trail

Getting youth and families involved in the Trail was frequently raised. Involvement included being regular users of the Trail as well as participating in the development of the Trail itself. beneficiaries of an enhanced trail

5 Council Agenda - 26-08-20 Page 148

The trail was seen as an opportunity to promote social cohesion within the community, both through using the Trail and being part of the Trail’s development:

“Art provides opportunities for local communities to display sense of place, tell story. Like to see High School students involved. “

“Connecting generations and connecting with friends.”

‘Sharing’ was a common topic. Opportunities for sharing included:

• increasing the capacity and quality of the Trail so that multiple users were possible. • Sharing the richness of the Trail surrounds, such as the stories, history, and ecology of the area

There was a clear desire for the Trail to be inclusive. Families often were used to reference a range of abilities and needs; ‘easy’ riding meant the Trail would be family friendly. Having activities alongside and on the Trail targeted for children was also seen as a way of encouraging families.

“The best section is Paeroa to Waihi. It’s really easy ride and accessible to all ages and abilities.”

“Yes, easy riding - from family to rail trail enthusiasts.”

Participants wanted the Trail to provide a social experience, which was currently limited in places

“Trail not maintained at full width so difficult to ride abreast and converse. “

6 Council Agenda - 26-08-20 Page 149 people places land stories Council Agenda - 26-08-20 Page 150

FOR DECISION MŌ TE WHAKATAUNGA

TO Mayor and Councillors

AUTHOR Community Engagement Manager

FILE REFERENCE Document: 2792431

PORTFOLIO HOLDER Mayor Toby Adams

MEETING DATE Wednesday, 26 August 2020

SUBJECT Change to Councillor appointees - Hauraki Gulf Forum and Wharekawa Coast 2120 Joint Working Party

SUMMARY | TE WHAKARĀPOPOTANGA

Formed under the Hauraki Gulf Marine Park Act 2000, the Hauraki Gulf Forum (HGF) is a statutory body, which promotes and facilitates the protection and enhancement of the Hauraki Gulf/Tikapa Moana. This year marked the 20th anniversary of the Act and Hauraki Gulf Marine Park (HGMP).

At the Council meeting of 13 November 2019, Councillor Spicer was appointed to the Hauraki Gulf Forum with Councillor Buckthought as the alternate representative. At that time, Cr Spicer was also appointed to the Kaiaua Coast Community Plan - Joint Working Party (JWP) now known as the Wharekawa 2120 JWP, which included the Mayor and Councillor Harris and Spicer.

Councillor Spicer has recently advised the Mayor of her intent to resign from both these positions on these forums. Councillor Buckthought has confirmed that he is prepared to represent Council in place of Cr Spicer on these forums. The decision is not considered a significant decision.

RECOMMENDATION | TE WHAIKUPU

THAT the report be received, and THAT Council approves the appointment of Councillor Buckthought to the Hauraki Gulf Forum, and THAT Council approves the appointment of Councillor Buckthought to the Wharekawa Coast 2120 Joint Working Party, THAT Council considers these decisions to be insignificant under its Significance and Engagement Policy 2017.

Whaarangi 1 | 2 M 2792431 Council Agenda - 26-08-20 Page 151

1 PURPOSE | TE ARONGA

The purpose of this report is to invite Council to approve the appointment of Councillor Buckthought as appointee to the Hauraki Gulf Forum and to the Wharekawa Coast 2120 Joint Working Party and remove Cr Spicer from these positions. An alternate representative to the Hauraki Gulf Forum may also be considered.

The matter or suggested decision does not involve a new activity, service, programme, project, expenditure or other deliverable.

2 BACKGROUND | TE KŌRERO Ā MUA

There are 12 representatives from local and regional councils on the Hauraki Gulf Forum including seven from Auckland Council, and one each from Waikato Regional Council, Matamata- Piako, Waikato, Thames-Coromandel and Hauraki District Councils. There are also six Tangata Whenua representatives.

The HGMP is New Zealand's first marine park. It covers 1.2 million hectares from Te Arai in the north to Waihi in the south. It includes the Waitematā Harbour, Gulf Islands, Firth of Thames and the east coast of the Coromandel Peninsula. More detail of the activities of the Hauraki Gulf Forum can be found in a report to Council on 27 May 2020. Council has delegated to the Wharekawa Coast 2120 Joint Working Party the responsibility for guiding and providing governance oversight for the development of Kaiaua Coast 2120. (A name change to Wharekawa Coast 2120 Joint Working Party was formalised at Council’s 11 March 2020 meeting.)

3 OUR OPTIONS | NGĀ KŌWHIRINGA A MĀTOU

Staff have identified the following options for the Council to consider:

• Council do not approve the appointment of Councillor Buckthought to the Hauraki Gulf Forum and/or the Wharekawa Coast 2120 JWP, or • Council approves the appointment of Councillor Buckthought to the Hauraki Gulf Forum and/or the Wharekawa Coast 2120 JWP • Staff recommend that the appointment be approved.

4 APPROVAL

Prepared by John McIver Community Engagement Manager |

Approved by Langley Cavers Chief Executive Officer |

Whaarangi 2 | 2 M 2792431 Council Agenda - 26-08-20 Page 152

FOR DECISION

MŌ TE WHAKATAUNGA

TO Mayor and Councillors

AUTHOR Community Services Manager

FILE REFERENCE Document: 2811736

PORTFOLIO HOLDER Councillor Broad (Property)

MEETING DATE Wednesday, 26 August 2020

SUBJECT: New lease – 179 Kerepehi Town Road, Kerepehi

SUMMARY | TE WHAKARĀPOPOTANGA

Council has called for tenders for grazing of a land parcel approximately 8.79 hectares in size. This land consists of 3 titles and overlooks the holding/sewer ponds in Kerepehi. The area of the grazing land is 8.7985ha hectares and was historically leased to Raedon Farms, the lease on the land is now expired. At the close of the tender on 14 August 2020, we have received two tenders from David Wake and John Visserman. The tenders ranged between $7,498.92 and $17,595 inclusive of GST for the two year term from 1 September 2020. No right of renewal is offered. The decision is not considered a significant decision.

RECOMMENDATION | TE WHAIKUPU

THAT the report be received, and

THAT Council approve a Deed of Lease for John & Sara Visserman, for

 lease of 8.7985ha from the Hauraki District Council at 179 Kerepehi Town Road, Kerepehi, for a period of 2 years at a lease payment of $17,595 for the term, and

 THAT the lease be subject to the conditions set out in the report.

Page 1 of 8 Council Agenda - 26-08-20 Page 153

1 PURPOSE | TE ARONGA

The purpose of this report is to obtain Council approval for a lease agreement between John & Sarah Visserman and Hauraki District Council for the use of Council land known as 179 Kerepehi Town Road, Kerepehi for grazing mixed breed dairy cattle of various ages.

The recommended decision does not involve a new activity, service, programme, project, expenditure or other deliverable

2 BACKGROUND | TE KŌRERO Ā MUA

The area of the land is 8.79 hectares and is currently not leased. The lease on the land has expired.

Existing lease details:

Address / site name 179 Kerepehi Town Road, Kerepehi

Size of the property 8.79ha

Land ownership Hauraki District Council

Current use Grazing

Condition Land only

Seismic rating N/A

Leases Current lease expired with a lease value of $32,489.78 incl GST for the two year term.

District Plan Zoning Additional limitations Grazing dairy stock is a permitted activity under the farming definition.

Consents N/A

Page 2 of 8 Council Agenda - 26-08-20 Page 154

A summary of the proposed property lease is outlined below:

Current ownership and Land is owned by Hauraki District Council. tenure Current use The land was grazed by Raedon Farms Proposed lessees John & Sarah Visserman Proposed use Grazing weaner calves up to age 18-20 months Duration of lease Two years Limitations / conditions / requirements on the

lease of the property Lease fees and charges John & Sarah Visserman lease at a lease payment of $17,595 and outgoings payable inclusive of GST, plus $150 document set up fee

All outings levied against the property.

Roles and responsibilities The lessee will,  pay all local authority and Waikato Regional Council rates.  use the property for grazing dairy stock of varying ages

The area currently offered for lease could diminish during this lease and Council will adjust or review the lease accordingly when the land is resumed.

The landlord will not provide services to the site –power, phone, sewer etc.

The Lessee will farm and occupy the land exclusively for the use and benefit of the Lessee and shall not sublet or otherwise part with the possession of the whole or any part of the land for the whole or any part of the said term.

The Lessee will follow best practice farming principles.

The Lessee will keep in good order repair and condition all fences, electric fences, gates, internal races and vehicle accesses and every other description of improvements which now are or which hereafter during the said term may be made on the land.

There will be no keeping of pigs on the land.

The Lessee will during the whole of the term ensure that all drains and culverts and watercourses are kept open and reasonably clear and unobstructed and unpolluted and will at all times during the said term comply with the provisions of the Water and Soil Conservation Act 1967.

The Lessee shall not remove any soil or stone from the land nor shall the Lessee deliver or deposit to the land any soil or stone unless it is suitable for the maintenance of the land, entrances and tracks.

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The Lessee indemnifies the Lessor from any liability that may arise from any action or actions of the Lessee during or after the term of agreement

The Lessor may at all times during the said term enter upon the land by the Lessor's officers or agents or servants or other persons authorised by the Lessor to view the state and condition thereof.

The area currently offered for lease could diminish during this lease and Council will adjust or review the lease accordingly when the land is resumed.

In carrying out the Tenant’s business operations under this lease, the Tenant will at all times ensure that the Council roads adjacent to the property will be kept clear and free of any obstruction.

Property Summary

Below is an aerial photo of the property showing the highlighted boundaries of the two areas for lease. Key attributes and limitations are outlined below.

Page 4 of 8 Council Agenda - 26-08-20 Page 156

OUR OPTIONS | NGĀ KŌWHIRINGA A MĀTOU

Strategic Alignment

An assessment of the potential lease of the property against Council’s strategies, plans, goals and objectives has been undertaken. The lease to occupy the land will be consistent with Council’s strategic direction.

Issues

Nil

Options

Staff have identified the following options for the Council to consider:

Two tenders were received, any and every tender not necessarily accepted.

 David Wake $7,498.92 Beef and Sheep grazing  John & Sarah Visserman $17,595 Dairy grazing

Options considered:

1. Lease entire area to highest tender 2. Retender for a higher return

These options and their advantages and disadvantages are outlined below.

Option 1: Lease entire area to highest tender

ABOUT THIS OPTION

This option is the highest tender and offers the highest return on investment to Council.

ADVANTAGES DISADVANTAGES

Retain land ownership and receive a secure Risk of environmental impact if the land is income not responsibly used.

Agriculture is a permitted activity.

For the Lessee

 Full control over the management of his farming operation without borrowing to purchase land.  Ability to improve profitability of business and grow wealth.  Water and rates bill and all other operational expenses to be for lease holder account.  Local farmer from Kerepehi.

Page 5 of 8 Council Agenda - 26-08-20 Page 157

FINANCIAL COSTS

$17,595 inclusive GST for two years for the 8.7985 hectare piece land

Whole of life costs Capital costs: Nil Ongoing annual operating: Local authority rates carried by lessee Budget source Council’s Miscellanous income account will see a positive nett effect. Changes to budgets In order to accommodate these costs there will not need to be changes to budgets. Impact on the Council’s debt There is no impact on the Council’s debt Potential impact on rates There will be no impact on rates.

Option 2: Retender for a higher return

ABOUT THIS OPTION

If Council were to retender this and not receive further interest or any tenders, the opportunity to receive income will be lost and changes to budgets made to accommodate outings and costs.

ADVANTAGES DISADVANTAGES

Retain land ownership and potentially receive Loss of existing tenders received. a higher income

Agriculture is a permitted activity.

For the Lessee

 Full control over the management of his farming operation without borrowing to purchase land.  Ability to improve profitability of business and grow wealth.  Water and rates bill and all other operational expenses to be for lease holder account.  Local farmer from Kerepehi.

FINANCIAL COSTS

Whole of life costs Capital costs: Nil Ongoing annual operating: Local authority rates carried by Hauraki District Council. Vegetation control expenses carried by Hauraki District Council. Budget source Council’s Miscellanous income account will not see a positive nett effect.

Page 6 of 8 Council Agenda - 26-08-20 Page 158

Changes to budgets If Council were to retender this property and not receive further tenders, we will have lost an opportunity to receive income and in order to accommodate these costs there will need to be changes to budgets. Impact on the Council’s debt There will be no impact on the Council’s debt Potential impact on rates There will be no impact on rates.

Assessing the Risks

The following risks and mitigation measures have been identified by staff for consideration by Council in making a decision on the lease of the property:

Risk 1: Financial - The lessee will pay all local authority rates and service charges. There is a risk that the payments may fall behind or be defaulted.

Mitigation: Property Officer to ensure regular invoicing and follow up on outstanding debt with a notice to remedy.

Risk 2: Reputation – Council being seen to not support local business owners and investment.

Mitigation: Grant lease with appropriate conditions.

Risk 3: Land - At the expiry of this lease, unless otherwise agreed, the lessee shall reinstate the land in a clean and tidy condition.

Mitigation: Annually do an inspection of land to ensure the building is safe and in a good condition, and the land is maintained in a husbandry manner.

4 SIGNIFICANCE AND ENGAGEMENT ASSESSMENT

This decision does not trigger the Significance and Engagement Policy Assessment Tool and therefore is not considered significant under the Significance and Engagement Policy 2014.

No engagement is necessary for this decision as it is not a new service but extending what is currently being provided.

5 BUDGET IMPLICATIONS

Key budget impacts are identified and assessed below.

Impacts on maintenance and No capital outlay required. capital costs over the duration of the lease Maintenance of the grounds will be the responsibility of the lessees.

Income of $17,595 inclusive of GST, plus all rates and outings on the property will be credited to the Property Miscelannous account.

There are no budget implications to Hauraki District Council as a result of this decision.

Page 7 of 8 Council Agenda - 26-08-20 Page 159

6 PREFERRED OPTION| TE KŌWHIRINGA MATUA

Option 1: Lease entire area to highest tender

Council should make its decision on which option to choose based on that option being the most cost effective, and good quality option for the Hauraki District (s10 of the Local Government Act 2002).

 The property portfolio holder and staff recommend that Council approve a Deed of Lease for John & Sarah Visserman, for lease of 8.7985ha from the Hauraki District Council at 179 Kerepehi Town Road, Kerepehi, for a period of 2 years at a lease payment of $17,595 for the term, and

 THAT the lease be subject to the conditions set out in the report.

Approval

Prepared by Dennis Lees Property Manager

Approved by Adrian de Laborde Group Manager – Engineering Services

Page 8 of 8 Council Agenda - 26-08-20 Page 160

FOR DECISION MŌ TE WHAKATAUNGA

TO Mayor and Councillors

AUTHOR EJ Wentzel - Water Services Manager

FILE REFERENCE Document: 2795764 Appendix A: NA Appendix B: NA

PORTFOLIO HOLDER/S Councillor Harris

MEETING DATE 26 August 2020

SUBJECT Water Services - Monthly Activity Report for August

SUMMARY | TE WHAKARĀPOPOTANGA

This report summarises performance and issues in the Water Services work area. The body of the report refers to the July period.

RECOMMENDATION | TE WHAIKUPU

THAT the report be received. THAT Council take ownership of the stormwater pump on no 3 Brennan Street Paeroa

THAT Council negotiate with the owner of no 3 Brennan Street to have the pump on their land THAT $16,000 be approved to construct a roof over the Paeroa WWTP skip

Whaarangi 1 | 9 M 2795764 Council Agenda - 26-08-20 Page 161

1 PURPOSE | TE ARONGA

To provide an overview on the maintenance activities, project progress, risks and financial standing of the Water Services activity.

2 BACKGROUND | TE KŌRERO Ā MUA

This report provide an overview of the activities in the Water Services environment.

3 FINANCIAL MEASURES

There will be no financial report for this month.

4 WATER SUPPLY

4.1 Water Networks Operations Notebook

Various water mains renewals are underway in:  Wani Road – Plains  Gladstone Rd - Waihi  Annual district wide air valve maintenance/ cleaning about to start

4.2 Water Treatment Operations Notebook

 Tetley’s Quarry water level is climbing slowly, although we are filling as fast as our Resource Consent allows depending on the Waitakaruru River level. It is still predicted to be a dry winter and spring. The Mangatarata River (Suicide Intake) level is now high enough to partially supply Waitakaruru WTP as well.  Various complaints were received from customers on the Plains network about brown water. The brown water is caused by manganese in the treated water and sediment in the pipes. Manganese has always been an issue at the Kerepehi treatment plant. The current treatment process is difficult to manage and always get the manganese removed to a level that does not cause brown water or stained laundry. Over time manganese build up in the pipe network and when the flow is disturbed the sediment is picked up and colour the water a dark brown colour. Changes were made to the control philosophy of the Waitakaruru WTP reticulation pumps. This has eliminated some of the flow disturbances which were causing the brown water. The situation will be monitored to identify any further causes. Improvements to the treatment process was also identified and additional equipment will be installed over the next couple of weeks to improve the treatment process. A site visit has also been arranged to visit a plant where additional technology is used to better manage the manganese treatment. The Ministry of Health was kept informed throughout the event and they were happy with the water quality.  There was an incident where pink water was sent out from Kerepehi WTP to the Plains reticulation network, on 10 July 2020. The pink water is a result of the overdosing of the chemical that removes the manganese from the water. This was mostly due to a mechanical failure and an operator error, but there were contributing design factors which are also being addressed.  An external treatment expert was also brought in to observe the workings and processes at the Kerepehi and Waitakaruru Water Treatment plants. The recommendations of the report will be implemented over the next couple of weeks.

Whaarangi 2 | 9 M 2795764 Council Agenda - 26-08-20 Page 162

 Waikato District Health Board (DHB) conducted an in-depth audit of all minute-by-minute compliance data for Kerepehi, Paeroa, Waihi and Waitakaruru WTP’s. They discovered several operational anomalies and previously unidentified design defects, which forced them to declare all four plants as technically non-compliant. These issues are being addressed currently, and the DHB is satisfied that although we are non-compliant, the water produced has nevertheless been safe.

4.3 September / October Planned Works

 Water main replacements: Waikino Bridge, Consols Street – Waihi, Abbot Rd – Pipiroa and Wharf Street - Kerepehi.  Install Bulk water supply point for tankered Water at Waihi.  Longer term repairs to hot water tanks. A supplier will conduct site visits in August to determine the best method of installation.

5 WASTEWATER

5.1 Wastewater Networks Operations Notebook

 Junction Road pump 1 suffered a failure and was sent to Pump & Valve to determine if it was fixable. The cost of repair is un-economical therefore a new one has been ordered ex Sweden (6-8 weeks delivery time – Due end of August)  Two more pumpstations have now been added to SCADA – Bradford St, Waihi and Darlington Street, Ngatea.  The sewer network on the banks of the Ohinemuri River upstream of the Wellington street sewer pumpstation overflowed during a storm event. The network was inundated with stormwater and the pumps could not keep up. The incident was reported to the Waikato Regional Council. Council did seal some of the sewer manholes in the catchment in the last financial year to alleviate the infiltration. Further work is underway to find more infiltration points. A new project has also been added to the LTP to upgrade the pump system form the Wellington Street pumpstation with design to start in the 21/22 Financial year.

5.2 Wastewater Treatment Operations Notebook

 There were six Resource Consent (RC) exceedances reported at Hauraki District Council (HDC) wastewater/sewage treatment plants (WWTP/STP) in July 2020, for samples taken in July 2020:

1. Waihi STP Total Ammoniacal Nitrogen (TAN) a. 7.1 g/m3 b. This value is above the median limit of 4 g/m3 but below the 90th percentile limit of 8 g/m3. This is the first exceedance of the median limit for the year. Investigations into the non-compliance have determined the most likely cause to be a build-up of sludge in the oxidation ponds. Council have made provision in the current Long Term Plan to remove sludge from the ponds, and to divert the DAF discharge from the ponds. DAF sludge is currently being discharged back in to the ponds and that would also increase the TAN. Council is working on a long- term strategy to deal with the sludge at all its plants.

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2. Paeroa STP Escherichia coli (E. coli) a. 1 600 cfu/100 mL b. This value is above the consent limit of 1 000 cfu/100 mL. It is the first exceedance for the year. Overall plant performance is affected by the build-up of sludge. Council have budgeted for the removal of sludge and is considering its options to find the most effective method to reduce the sludge in the ponds. Further discussions are required between Hauraki District Council and Waikato Regional Council to agree on a long-term strategy on how to deal with sludge and also about future upgrades. 3. Turua STP Escherichia coli (E. coli) a. 30 000 cfu/100 mL b. This value is above both the median consent limit of 2 000 cfu/100 mL and the 90th percentile consent limit of 28 000 cfu/100 mL. It is the first exceedance of both limits for the year. The plant needs to be desludged, which works will be considered once the new RC is issued. 4. Turua STP Total Suspended Solids (TSS) a. 51 g/m3 b. This value is above the median consent limit (50 g/m3), but still below the 90th percentile limit (170 g/m3). It is the first exceedance of the median limit for the year. This is in line with previous years’ seasonal results. The plant needs to be desludged, which works will be considered once the new RC is issued. 5. Tanners Pond (Kerepehi STP) Total Suspended Solids (TSS) a. 36 g/m3 b. This value is above the consent limit of 30 g/m3. It is the first exceedance of the year. The RC allows up to two exceedances per year. 6. Tanners Pond (Kerepehi STP) Dissolved Aluminium (DA) a. 0.50 g/m3 b. This value is above the consent limit of 0.055 g/m3. This is the first exceedance for the year.  The Whiritoa Wastewater Treatment plant discharge consent process is ongoing. The application has been submitted to Waikato Regional Council for consideration. WRC has asked for more information that is currently being prepared.  An application was submitted for the renewing of the Paeroa WTP’s resource consent. HDC has received a recommendation from the WRC Resource Officer that WRC allow us to continue operating Paeroa WTP under the existing consent until new consents is granted. The public consultation process is planned for August and September. A hui will be held with iwi to get their views on the matter.

5.3 September / October Planned Works

 Continue repairs and maintenance at WWTP’s around sensor renewal and calibration, vulnerable wiring and similar housekeeping issues.  Maintenance on Waitakaruru pressure pump network  Preventative network cleaning about pit rim walkway sewers.  Install Multismarts at wastewater pump stations  Paeroa WWTP Consent renewal – Consultation process

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6 STORM WATER

6.1 Storm water Networks Operations Notebook

Multiple heavy rain events mean that services requests for blockages and flooding/ponding were increased. No major faults were found on the network during this time.

6.2 September / October Planned Works

Installation of 70mtrs of 225mm pipe on Pipiroa Road which had been delayed due to Covid lockdown

7 No 5 Brenan Street Paeroa

The property at 5 Brenan St, Paeroa has previously suffered from flooding. Sometime in the past HDC has installed a small pump designed to take water from the ponding area and discharge it onto the road. The pump was connected into the power supply for 5 Brennan and the intention was for it to become a private pump and all maintenance etc was to be completed by the owner of the property but this was never formalised in writing with the owners. See below pictures for the position of the pump. There are possibly another 6 or so similar sites in Paeroa.

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The pump has failed once and HDC replaced it at the time to help the owners during a storm. The ownership needs to be resolved to safeguard Council from future claims.

Unfortunately the pump chamber was incorrectly installed on land that belongs to the property next door and not #5. There is a small slice of land at the bottom of the retaining wall that while looks like it belongs to #5 it doesn’t and is mowed and maintained by the owners of 3 Brenan.

The correct ownership model is difficult to comment on. The owner feels that Council put them in the situation by allowing a building platform on the lower lying property that impacts on the runoff from their property. The neighbour did supply and build a bypass stormwater system at the time with Councils permission. This system is unfortunately very flat and does not work effectively in draining no 5 Brennan Street.

Other properties do drain towards no 5 Brennan Street and that adds to the flooding on the property. The lower lying property do impact on the natural flow path. It is therefore recommended that Council take ownership of the pumps and electrical connection and that Council negotiate with the owners of No 3 to arrange to have the pump on their land.

Recommendation

That Council take ownership of the stormwater pump on 3 Brennan Street Paeroa That Council negotiate with the owner of no 3 Brenan Street to have the pump on their land

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8 Roof Paeroa WWTP

A quote was obtained to construct a roof over the skip bin at Waihi STP. This roof would save approximately 3.75 man hours a week of work (3x 30 minutes cleaning the skip during the week, plus 2x 30 minutes travel and 1x 30 minutes cleaning at time-and-a-half during the weekend) by keeping rain out of the skip. It would complement the new chute which was installed so that Treatment Technicians no longer have to lift bins to empty into the skip, which has previously resulted in at least one injury. The savings of approximately $2 625/year, in addition to the added safety and ease of operation, more than offset the cost of the roof of $16,000.

Given the relative short payback period, improved Health and Safety and work environment for staff is it recommended that the funding be made available to construct a roof over the Paeroa WWTP skip.

Recommendation

That $16,000 be approved to construct a roof over the Paeroa WWTP skip.

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9 NEXT STEPS | TE ARA KI MUA

Timeframe Action Comments

NA

Approval

Prepared by Karen Steffek, Connan Negus, Dave Richards and EJ Wentzel

Approved by Adrian de Laborde Group Manager Engineering

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FOR INFORMATION NGĀ MŌHIOTANGA

TO Mayor and Councillors

AUTHOR Group Manager Planning & Environmental Services – Peter Thom

FILE REFERENCE Document: 2808516

MEETING DATE Wednesday, 26 August 2020

SUBJECT Planning & Environmental Services Report – July 2020

a

RECOMMENDATION | TE WHAIKUPU

THAT the report be received.

1 Summary

This month’s report outlines our activities at the start of a new financial year beginning with dog registrations for the year and paying out the $265,000 in Mayoral Drought fund payments to the 185 claimants. Busy time with the annual dog registration period and a number of projects outlined for Comms. Work continuing on Maori engagement strategy. Windfarm tries the Covid Fast track approach and the RMA Reform gathers momentum. Policy and Bylaw public consultation continues while work continues on the Wharekawa 2120 plan.

2 Customer Services Team

July was an extremely busy and challenging month for the Customer Services team, with dog registration due on the 31st, water issues on the Plains, continued work on the mayoral drought relief fund and the inducting and training of two new team members.

The team received 3,630 queue calls, a similar amount of calls compared to the same period last year, of which 3,354 were managed successfully. 276 calls were abandoned (result 7.6%, target 6.0%) and a service level of 78.7% was achieved (target 80% answered within 20 seconds). Over the month, the calls related to building 17%, planning 10%, rates 10%, animal control 6%, water 5%, with the balance of calls spread across the Council.

The team will re-commence rate rebate applications next month.

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3 Development

31 July 2020

Consents Issued 2019/20 2020/21 Year to date

Building Consents 37 35 95%

Subdivisions 6 8 133% Land Use 3 8 266% Designations - - -% Objections - - -% Certificates of Compliance - - -% Variations 5 4 80% Outline Plans 1 - -% Right of Ways - - -% Extension of Time - - -% Permitted Boundary Activity - 2 200% Certificates 15 22 147%

LIMs 34 55 162%

All activity tracking as expected for the first month of this financial year.

4 Communications

During July, the team worked with the building and planning teams on a communication plan and artwork for the upcoming building exemptions. The plan involves updating the website with easy to understand information and FAQs, targeted information for builders and developers, a brochure explaining the changes, office displays, and a three little pigs themed flowchart. The team has also been involved in planning communication for the Ngatea Library project, as well as planning communication for when building consent’s go online and preparing for communication training sessions across the organisation.

Due to kick off at the end of September, “We are your friendly neighbour – Growing great communicators”, is a three-prong, one-year approach to understanding the purpose and limitations of communication, developing strategic communications intent across the organisation, and upskilling key staff with practical hands-on and ongoing communications training and support. It recognises that great communication doesn’t just happen and that for an organisation to communicate well, both internally and externally, requires a conscious and consistent commitment from everyone to stick to standards, principles and processes.

Specific communication training for elected members has also been booked in to councillor calendars towards the end of September. The senior communications advisor has also been providing support and advice to the Paeroa Historical Maritime Park to help with communication and engagement for its wharf and riverboat project. Moving to Covid 19 alert level 2 required less work for the comms team than the first time round as they were able to reuse previous information, messaging and artwork.

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5 Iwi Liaison

This month has seen a heavy focus on developing the key Strategy and Framework objectives that were set over the last few months. These objectives align to the current work plan of developing outcomes that increase Māori participation in decision making as well as developing a culture of creating better Cultural Responsiveness within Council. These key documents are key documents that align with the outcomes recommended within the Benchmark Survey Report.

The key Documents are:

Developing a key Strategic Māori Engagement Strategy

A Strategic Direction on how Hauraki District Council will work with and respond to Māori. This is the overarching document that all other policies and Frameworks relating to engaging successfully with māori will align to. It is the Council led approach to creating better engagement with Māori that leads to more effective partnerships and better outcomes with Māori.

Development of a Māori Engagement Framework

A framework of how we will as Council and Staff will look to engage successfully with Hauraki Māori. Our approach to positive engagement with Māori that serves to empower Māori in decision making with Council. The Engagement Framework is a set of guidelines and tools that allow for successful engagement.

Cultural Responsiveness Framework

The tools that allow for effective Cultural training of Council and Staff in developing better relationships, partnerships and engagement with Hauraki Māori. Tools that assist Staff in understandng a Māori point of view. The aim is to increase a Māori point of view within the Culture of Hauraki District Council. This Framework is driven by key values and principles. Some of the Values are: - Rangatiratanga, Manaakitanga, Kaitiakitanga, Whānaungatanga, Te Tiriti o Waitangi and Te Mana o te Reo

The Principles of the Cultural Responsiveness Framework include: - Partnership, Participation, Protection, Whakapono, Recognition of Cultural Values

Te Reo Māori Framework

A Framework that creates a focus on driving the correct use of Te Reo Māori in all of Council Business. Valuing the Māori language and ensuring we practice and promote excellent use of Te reo Māori. A sustainable environment for the promotion of Te Reo Māori within our communities.

Strategic Māori Engagement Strategy Document Frameworks Māroi Engagement Cultural Te Reo Māori Framework Responsiveness Framework Framework Tools Guidance Engagement Cultural Cultural Bilingual Aquisition Documents Tools Training Change Signange of Te Reo Māori by Council and Staff

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These key documents will then lead to better yearly reporting based on how we as Council are meeting the outcomes within the Strategic Direction as well as outcomes based within the 3 key Frameworks.

6 Planning Implementation

6.1.1 Processing

The following applications were lodged during the month of July:

Subdivision = 5; Land use = 5; Combined subdivision and land use = 1; Variation to an existing subdivision = 0; and Permitted Boundary Activity = 1

A number of applications that have been on hold awaiting information have resumed processing during this time.

Six Subdivision, five Land-use and four combined subdivision/land-use and two permitted boundary activity certificates applications were processed over the month all within the statutory time frame. All Duty Planner Days are covered by staff located in either the Paeroa or Waihi office. Consent processing staff are, where appropriate, continuing to work a couple of days per week from home.

A Hearing was held on 10th August 2020 for an application under the Resource Management Act 1991 submitted by The Surveying Company on behalf of C.W. and C.D. de Jongh to subdivide one lot into three via the Environmental lot provisions of the Franklin Section of the Operative Hauraki District Plan (2014). The Hearing was adjourned to allow consideration of the facts. A decision is yet to issue.

6.1.2 District Plan Changes The final draft of Proposed Plan Change 4 – Miscellaneous Plan Change, has been provided to Iwi, as required by the Resource Management Act. Iwi have been asked to provide any advice on this by 28 August, after which this will be placed before Council, along with any amendments resulting from comments received from other directly affected parties. Letters will have been sent to those people two weeks before the Council meeting. Once final amendments have been made to the Proposed Plan Change the Council will be asked to pass the necessary resolution to start the formal part of the Plan Change process – public notification.

6.1.3 Waikato Regional Council - Plan Change 1 Healthy Rivers Wai Ora Decisions on Plan Change 1 (Healthy Rivers Wai Ora) were released in April 2020. This plan change covers the Waikato and Waipā Rivers and only applies to a small area of our District.

Appeals on the plan change have now closed and we will be joining the appeals made by those councils with similar issues to ours – namely controls over point source discharges of contaminants.

Joining these appeals allows our council to:  participate in negotiations;  keep up with what is decided;  in addition, determine what are the likely implications for controls in the Waihou/Piako and Coromandel river catchments (which are likely to be covered in Plan Change 3).

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6.1.4 Kaimai Wind Farm apply for consideration under Fast Track RMA consenting The Government’s Covid-19 Recovery (Fast-Track Consenting) Act 2020 came into force on 9 June 2020 after receiving Royal Assent, accepting recommendations of the Environment Committee.

Hauraki District Council received notification on 5th August 2020 from Hon David Parker Minister for the Environment regarding the potential consideration of the Kaimai Wind Farm proposal in accordance with the Fast-Track legislation.

The Minister required comment from Council to be provided within a 10 working day timeframe and specifically sought to clarify: 1. Compliance and enforcement history for the application (or known associated companies); 2. Whether (and why) it would be more appropriate for the project to continue through the standard consenting process rather than utilise the Fast-Track process; and 3. Any other information that may be relevant to a decision to refer the project to an expert consenting panel.

Work had commenced in relation to providing a comprehensive response to the Minister, when further notification was received on 12th August 2020 that the application regarding consideration for referral had been withdrawn by the applicant.

The Kaimai Wind Farm proposal will continue under the current standard consenting process.

Hauraki District Council has subsequently been advised that the timeframe for receiving the Cultural Values Assessment has been extended to 31st October 2020.

At this time, due to consideration of additional information and the need to obtain additional technical reporting, it is unlikely that a decision on the application will be able to be made until near the end of January 2021.

6.1.5. RMA Reform

New Directions for Resource Management in New Zealand’ has been released to report on findings of the comprehensive review of the Resource Management System that Government commissioned in July 2019. The review’s focus was the Resource Management Act but it also included review of the relationship between the RMA, the Local Government Act, the Land Transport Management Act and the Climate Change Response Act. In the report, the independent review panel, led by Hon Tony Randerson QC discusses a large number of recommendations that will reorient the system to focus on delivery of specified outcomes, targets and limits in the natural and built environments. Two major new pieces of interrelated legislation are recommended. These are:

 a proposed Natural and Built Environments Act (NBEA) to replace the Resource Management Act 1991 (RMA). This would have a substantially different approach but would incorporate some of the key principles of the RMA that remain appropriate. The focus of the Natural and Built Environments Act would be on enhancing the quality of the environment and on achieving positive outcomes to support the wellbeing of present and future generations. This would include recognition of the concept of Te Mana o te Taiao.  a new proposed Strategic Planning Act. This would set long-term strategic goals and facilitate the integration of legislative functions across the resource management system. These would include functions exercised under the new Natural and Built Environments Act, the Local Government Act, the Land Transport Management Act and the Climate Change Response Act.

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