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Fiscal 2018 Municipal Budget

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Fiscal 2018 Municipal Budget CITY OF PITTSFIELD FISCAL 2018 MUNICIPAL BUDGET MAYOR LINDA M. TYER Table of Contents Transmittal Letter ......................................................................................................1 Budget Summary Table ..............................................................................................3 Budget Process Description .......................................................................................6 Revenue Detail ...........................................................................................................7 Department Budgets Detail .......................................................................................18 Citywide Organizational Chart .......................................................................19 Mayor’s Office ................................................................................................20 City Council ....................................................................................................24 Solicitor’s Office .............................................................................................28 Health Department ........................................................................................32 Building Inspectors Department ....................................................................39 Veterans’ Services Department .....................................................................43 Emergency Management ...............................................................................48 City Clerk’s Office ...........................................................................................52 Personnel Department ...................................................................................57 Finance and Administration Department ......................................................62 Information Technology Department ............................................................68 Pittsfield Municipal Airport ............................................................................71 RSVP Berkshire County ..................................................................................75 Council on Aging ............................................................................................79 Building Maintenance Department (City and Schools) .................................83 Fire Department .............................................................................................89 Police Department .........................................................................................95 Department of Public Services .......................................................................103 Office of Cultural Development .....................................................................120 Berkshire Athenaeum ....................................................................................125 Department of Community Development .....................................................131 Workers’ Compensation ................................................................................137 Unclassified Accounts ....................................................................................140 School Department ........................................................................................146 Capital Improvement Plan (CIP) .................................................................................157 Debt Detail .................................................................................................................181 Appendices .................................................................................................................189 A. Projected Change in Fund Balance Schedule ...........................................189 B. Schedule of Fulltime Equivalent (FTE) Positions .....................................191 C. Council Orders ..........................................................................................193 D. Financial Policies ......................................................................................202 E. Community Profile ...................................................................................239 F. Glossary ....................................................................................................257 THE CITI OF PITTSFIELD OFFICE OF THE MAYOR 70 Allen Street, Pittsfield, MA 01201 (413) 499-9321 • [email protected] Linda M. 1Yer Mayor May 8, 2017 To the Honorable Members of the City Council City of Pittsfie Id 70 Allen Street Pittsfield, MA 01201 Dear Councilors: I am pleased to present for your review and consideration the proposed FY18 municipal operating budget. Building a financial plan funded by the hard -earned tax dollars of our neighbors is a sacred responsibility. Ensuring that re sidents receive the programs and services that they expect and deserve must be at the forefront of our decision making. Throughout this exercise the city's senior management team and school administration were earnest in their budget assignments and rose to the cha llenge. They are to be commended for their dedication in designing the financial plan that is transmitted to you today. The FY18 budget has been influenced by the work undertaken with the Collins Center focusing on forecasting and improving the budget document. Building a financial forecasting model guided decision making this year and will continue to do so in the years to come. In addition, a redesigned budget document is more informative and transparent. A single significant challenge exists in the form of the levy ceiling constraint. Conversely, there is no single solution for overcoming this restriction. This limitation required us to make difficult decisions to contain costs including reductions in force while, at the same time, committing ourselves to tactics that will foster increased property values and inspire new growth through private investment. Safe neighborhoods that are free from blighted conditions, competitive public schools that prepare our students for a global economy and engaged citizenship, and streamlining strategies for advancing economic growth are the primary objectives of this budget. FY18 Budget Summary Total expenditures for the proposed FY18 municipal operating budget is $163,859,871 reflecting a 1% increase over FY17 . This proposal includes increases in the following fixed costs: (1) $3,000,000 increase in health insurance; (2) $594,239 increase in the retirement contribution; and $120,034 in long­ term debt payments, principal and interest. Revenue to be raised from the property tax equals $84,420,700. The remaining revenue will come in the form of state aid and local receipts. Anticipated state aid in the amount of $50,906,291 and anticipated local receipts in the amount of $11,797,041 have been applied. An appropriation from water and sewer enterprise funds equaling $11,376,495 is used and $2,225,000 from free cash is proposed to offset the tax rate. By applying the above breakdown of revenue and expenses an excess levy capacity in the amount of $37,145 remains. 1 The Honorable Members of the City Council May 8,2017 Page 12 Sixteen department budgets are at or below level-funding including police, fire, and schools. Several consolidations and reorganizations are proposed creating savings, greater efficiencies, and enhanced productivity. Parks, grounds, and parking enforcement have been removed from building maintenance and placed under the Department of Public Services. Department of Public Utilities administration and engineering have been consolidated into the Department of Public Services. One commissioner will oversee the Departments of Public Services and Public Utilities. The functions and personnel of city and public safety information technology have been merged to form a comprehensive IT department. A new position, Business Development Manager, has been proposed for the Office of Community Development. Compensation for this position will be shared among the city, the Pittsfield Economic Development Authority, and the Pittsfield Economic Revitalization Corporation. The proposed FY18 budget is fundamental to ensuring that Pittsfield has the programs and services it needs to move property values upward, keep educational standards at a premium, maintain last year's investments in public safety, and inspire private investment. Kev Strategies Bevond FY18 A great deal of work remains. Beyond the FY18 budget we will undertake a number of approaches that will further position us for additional cost containment, sound financial planning, and increased efficiencies in government operations. We must be conscientious stewards of our finite resources. These endeavors are intended to meet that objective. We will: • Undertake a review of the city's health insurance and enter into a negotiation with employee unions. • Consolidate school custodians into the city's building maintenance department. • Implement a toter system for the city's solid waste collection and disposal service. • Explore a home improvement initiative that enhances endeavors to conquer blight. I am optimistic that we can survive and thrive beyond these existing fiscal conditions through strategic action. The actions we take today will yield steady returns toward the city's long-term fiscal stability. In addition to these local efforts we will continue to advance working relationships with our state and federal partners by seeking out funding opportunities and advocating for reforms. I look forward to a robust discussion
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