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City of Pittsfield CITY OF PITTSFIELD FISCAL 2018 MUNICIPAL BUDGET MAYOR LINDA M. TYER Table of Contents Transmittal Letter ......................................................................................................1 Budget Summary Table ..............................................................................................3 Budget Process Description .......................................................................................6 Revenue Detail ...........................................................................................................7 Department Budgets Detail .......................................................................................18 Citywide Organizational Chart .......................................................................19 Mayor’s Office ................................................................................................20 City Council ....................................................................................................24 Solicitor’s Office .............................................................................................28 Health Department ........................................................................................32 Building Inspectors Department ....................................................................39 Veterans’ Services Department .....................................................................43 Emergency Management ...............................................................................48 City Clerk’s Office ...........................................................................................52 Personnel Department ...................................................................................57 Finance and Administration Department ......................................................62 Information Technology Department ............................................................68 Pittsfield Municipal Airport ............................................................................71 RSVP Berkshire County ..................................................................................75 Council on Aging ............................................................................................79 Building Maintenance Department (City and Schools) .................................83 Fire Department .............................................................................................89 Police Department .........................................................................................95 Department of Public Services .......................................................................103 Office of Cultural Development .....................................................................120 Berkshire Athenaeum ....................................................................................125 Department of Community Development .....................................................131 Workers’ Compensation ................................................................................137 Unclassified Accounts ....................................................................................140 School Department ........................................................................................146 Capital Improvement Plan (CIP) .................................................................................157 Debt Detail .................................................................................................................181 Appendices .................................................................................................................189 A. Council Orders ..........................................................................................189 B. Financial Policies ......................................................................................198 C. Community Profile ...................................................................................235 D. Glossary ....................................................................................................253 1 2 FY2018 PROPOSED BUDGET SUMMARY EXPENDITURES FINAL Proposed INCREASE % CHANGE GENERAL GOVERNMENT LINE ITEMS FY 2017 FY 2018 Mayor 200,853 200,846 (7) 0.0% City Council 103,892 103,892 - 0.0% City Solicitor 217,813 217,813 - 0.0% Health & Inspections 441,391 456,795 15,404 3.5% Building Inspectors 388,758 369,892 (18,866) -4.9% Veterans Services 1,088,408 1,081,853 (6,555) -0.6% Emergency Management 25,900 26,400 500 1.9% City Clerk 326,522 326,522 - 0.0% Personnel 229,797 204,322 (25,475) -11.1% Finance & Administration 1,422,745 1,170,865 (251,880) -17.7% Information Technology - 598,885 598,885 100.0% Airport Commission 203,296 270,941 67,645 33.3% RSVP 78,591 79,045 454 0.6% Parks & Grounds 458,384 (458,384) -100.0% Council on Aging 293,152 292,652 (500) -0.2% Maintenance-City 1,810,618 1,649,703 (160,915) -8.9% Maintenance-School 475,000 620,000 145,000 30.5% Fire 7,126,162 7,026,034 (100,128) -1.4% Police 9,820,774 9,800,049 (20,725) -0.2% DPU-Administration 3,286,829 (3,286,829) -100.0% DPS 3,957,916 8,113,372 4,155,456 105.0% DPU-Engineering 155,416 (155,416) -100.0% Cultural Development 106,191 104,585 (1,606) -1.5% Berkshire Athenaeum 1,044,617 1,044,965 348 0.0% Community Development 641,258 666,938 25,680 4.0% Workers Compensation 750,000 750,000 - 0.0% Unclassified 46,282,346 49,949,098 3,666,752 7.9% LINE ITEM BUDGET- TOTAL 80,936,629 85,125,467 4,188,838 5.2% 3 FY2018 PROPOSED BUDGET SUMMARY FINAL Proposed INCREASE % CHANGE FY 2017 FY 2018 SCHOOL DEPARTMENT 60,316,338 60,066,338 (250,000) -0.4% LINE ITEMS & SCHOOL - TOTAL 141,252,967 145,191,805 3,938,838 2.8% ENTERPRISE FUNDS DPU Water Treatment- Enterprise 4,489,123 5,047,116 557,993 12.4% Sewer-Enterprise 457,891 460,844 2,953 0.6% DPU Wastewater-Enterprise 5,102,183 5,868,535 766,352 15.0% ENTERPRISE FUNDS TOTAL 10,049,197 11,376,495 1,327,298 13.2% OTHER EXPENDITURES - Cherry Sheet Charges 5,776,092 5,959,195 183,103 3.2% Cherry Sheet Offsets 628,172 665,671 37,499 6.0% Overlay 497,705 497,705 - 0.0% Free Cash 970,000 (970,000) -100.0% OPEB 100,000 0.0% Votes Retained earnings 2,859,276 169,000 0.0% Tax Title - Other 33,100 (33,100) -100.0% Stabilization Appropriation R & A - 0.0% OTHER EXPENDITURES - TOTAL 10,864,345 7,291,571 (3,572,774) -32.9% - ALL EXPENDITURES - TOTAL 162,166,509 163,859,871 1,693,362 1.0% 4 FY2018 PROPOSED BUDGET SUMMARY FINAL Proposed INCREASE % CHANGE REVENUES FY 2017 FY 2018 - 1 -STATE AID - Cherry Sheet 50,482,238 50,906,291 424,053 0.8% 2 -OTHER REVENUES Local Receipts 11,701,140 11,797,041 95,901 0.8% School Building Assistance 3,100,339 2,965,344 (134,995) -4.4% Retained Earnings 2,859,276 169,000 (2,690,276) Revolving - From Stabilization - From Free Cash 970,000 (970,000) -100.0% From Water/Sewer Enterprise Fund 10,049,197 11,376,495 1,327,298 13.2% From Overlay Surplus - Tax Rate Reduction (Free Cash) 2,000,000 2,225,000 225,000 11.3% NON PROP TAX REVENUE - TOTAL 81,162,190 79,439,171 (1,723,019) -2.1% PROPERTY TAX REVENUE 81,004,319 84,420,700 3,416,381 4.2% ALL REVENUES - TOTAL 162,166,509 163,859,871 1,693,362 1.0% OTHER DATA Minimum to be Raised 81,004,319 84,420,700 3,416,381 4.2% Levy Ceiling 84,001,992 84,457,845 455,853 0.5% Maximum Allowable Levy 84,001,992 84,457,845 455,853 0.5% Excess Levy Capacity 2,997,673 37,145 (2,960,528) -98.8% 5 City of Pittsfield Budget Process Description Operating Budget Dates Capital Improvement Program Operating Budget: The City of Pittsfield’s budget process begins in early- to mid-fall when the City’s financial staff Fiscal Year Begins July 1st Fiscal Year Begins updates the City’s five-year financial forecast. At the same time, the Mayor and designated staff collect and analyze Financial staff complete 5-year October - other data that may impact the City. For example, this may include demographic, economic, socio-cultural, regulatory, forecast and Mayor's staff December legal, or technological trends. The Mayor uses all of this information to develop budgetary guidelines for department complete trend review. heads. The guidelines are dispersed to department heads on the first Monday of January, and budget requests are due Mayor develops budgetary to the Mayor and Director of Finance by February 15th. guidelines. A budget summit is held in early- to mid-March to convene all department heads with the Mayor and Director of Finance mid-November Mayor distributes existing 5-year to discuss the budget requests. Individual budget hearings are also held as needed and completed by the end of March. CIP and capital request forms to Operating budget requests are cross-checked against the City’s Capital Improvement Program to ensure operating departments. December 31st Departments submit capital budget impacts are taken into account. The Finance Director updates the Mayor regarding local aid figures as they request forms to Mayor. become available from the State government. The draft budget may be impacted depending on the local aid figures. Mayor distributes budget 1st Monday in nd In late April, and no later than May 2 , the Mayor calls a joint meeting of the City Council and School Committee for the guidelines and forms to January Annual Budget Meeting. At this meeting, the Mayor and/or designated staff “review the financial condition of the city, departments. revenue and expenditure forecasts and other relevant information prepared by the mayor in order to develop a Departments submit budget February 15th
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