CITY OF SANTA CLARA CITY CLERK’S OFFICE REQUEST FOR PROPOSAL (RFP) AGENDA MANAGEMENT SYSTEM AND ENTERPRISE DOCUMENT MANAGEMENT SYSTEM PROPOSAL SUBMITTAL DEADLINE: DATE: OCTOBER 10, 2016 TIME: 5:00 PM TO:
[email protected] PROJECT MANAGER: Jose Jasso, MMC Assistant City Clerk CITY OF SANTA CLARA CITY CLERK’S OFFICE 1500 WARBURTON AVENUE SANTA CLARA, CA 95050 408-615-2220 RFP for Agenda Management System and Enterprise Document Management System Page 1 of 56 REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES TITLE: AGENDA MANAGEMENT SYSTEM AND ENTERPRISE DOCUMENT MANAGEMENT SYSTEM 1. ATTACHMENTS The attachments below are included with this Request for Proposals (“RFP”). The items identified with an asterisk (*) must be completed, signed by the appropriate representative of the company, and returned with the submittal. Attachment A – Scope of Services* Attachment B – Proposer’s Information Form* Attachment C – Certification of Nondiscrimination* Attachment D – Agreement for Services (Sample) Attachment E – Cost Proposal Format (Sample)* Attachment F – Enterprise Standards 2. INTRODUCTION The City of Santa Clara is seeking proposals from qualified firms to provide an agenda management system and enterprise document management system (EDMS). Minimum requirements of firms and detailed description of required services are included in Attachment A – Scope of Services. 3. INSTRUCTIONS TO PROPOSERS 3.1 Intent to Bid All Proposers must submit their Intent to Bid by sending an email to
[email protected] that includes the following information: Company Name, Company Primary Contact, Address, Email and Phone number. Proposers who register will receive copies of all RFP addenda (if any) and all questions submitted by Responders with the corresponding responses.