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1.2 U21 LBG AGM Minutes Universitas 21 AGM 2020, online Meeting 1: U21 LBG AGM / Paper 1.2 MINUTES OF MEETING OF DIRECTORS AND ANNUAL GENERAL MEETING The Eighteenth Annual General Meeting of Universitas 21 LBG (“the Company”) was held in the Terrapin Ballroom at The Hotel, The University of Maryland, Maryland, USA on Friday 3 May 2019 at 1.00 pm (local time) to consider the following business: Present: Professor Sir David Eastwood, University of Professor Peter Mascher, McMaster University Birmingham (in the Chair) Professor Robin Mason, University of Birmingham Professor Kathy Armour, University of Professor Peter Mathieson, The University of Birmingham Edinburgh Ms Foong Sin Chooi, National University of Ms Deborah McAllister, The University of Singapore Auckland Ms Sally Cockcroft, Universitas 21 Ms Trudie McGuinness, Universitas 21 Professor Mark Considine, The University of Professor Nick Miles, University of Nottingham Melbourne Miss Patricia Montano, Tecnologico de Associate Professor Caroline Daley, The Monterrey University of Auckland Ms Carmel Murphy, The University of Melbourne Dr Patrick Deane, McMaster University Professor Sir Anton Muscatelli, University of Professor Andrew Deeks, University College Glasgow Dublin Mr John Quirk, University of Nottingham Professor Jenny Dixon, The University of Professor Bairbre Redmond, Universitas 21 Auckland Dr Yuhang Rong, University of Connecticut Ms Fiona Docherty, UNSW Dr Ignacio Sanchez, Pontificia Universidad Professor Barbara Dooley, University College Catolica de Chile Dublin Miss Rachel Sandison, University of Glasgow Mr D’Arcy Drachenberg, Korea University Professor Christian Schwarzenegger, University of Mrs Katja Durkin, University of Zurich Zurich Mrs Rachel Edwards, Universitas 21 Professor Saurabh Sinha, University of Dr Jessica Gallagher, The University of Johannesburg Queensland Professor James Smith, The University of Professor Masahiko Gemma, Waseda University Edinburgh Mrs Corrina Greenwood, U21 Health Sciences Mr Richard Stenelo, Lund University Group Professor Aiji Tanaka, Waseda University Ms Liang Guo, Shanghai Jiao Tong University Ms Ann Tang, Fudan University Professor Michael Hengartner, University of Ms Anouk Tso, University of Amsterdam Zurich Mr Satoshi Tsumura, Waseda University Ms Caroline Hetherington, Universitas 21 Mr Yuzo Usami, Waseda University Dr Ralph Hexter, University of California, Davis Dr Connie Wan, Universitas 21 Ms Jennie Konsella-Norene, University of Professor Andrew Wee, National University of California, Davis Singapore Dr Ross Lewin, The University of Maryland Professor Daniel Weiner, University of Dr Wallace Loh, The University of Maryland Connecticut Miss Xinyi Lu, Shanghai Jiao Tong University Professor Joanne Wright, The University of Mr Lebethe Malefo, University of Johannesburg Queensland Professor Tshilidzi Marwala, University of Professor Xiang Zhang, The University of Hong Johannesburg Kong Page 1 of 4 Universitas 21 AGM 2020, online Meeting 1: U21 LBG AGM / Paper 1.2 1. Apologies and the appointment of proxies for this meeting. 1.1 Apologies were NOTED from Professors Karen Maex (Amsterdam), Stuart McCutcheon (Auckland), Santa J. Ono (UBC), Susan Herbst (UConn), Yogesh Tyagi (Delhi), Ningsheng Xu (Fudan), Jin Taek CHUNG (Korea), Torbjörn von Schantz (Lund), Duncan Maskell (Melbourne), Lin Zhongqin (SJTU), Tan Eng Chye (NUS), Salvador Alva Gomez (TdM), Ian Jacobs (UNSW) and Gary May (UC Davis). Proxies were duly appointed and welcomed to this meeting. 1.2 Provost and Executive Vice-Chancellor Dr Ralph J. Hexter, who was representing the University of California, Davis at their first U21 AGM, was welcomed to the meeting. 2. Minutes of the Annual General Meeting held at The University of Melbourne on 11 May 2018. 2.1 Received: Paper 7.2 2.2 The minutes of the Annual General Meeting held at The University of Melbourne on 11 May 2018 were APPROVED and SIGNED. 3. Departure of the University of British Columbia, Canada from the U21 Network 3.1 It was NOTED that the University of British Columbia would depart from the U21 network on 31 October 2019. Professor Sir David Eastwood THANKED them for their contributions over the years. 4. Ratification of the decision to admit the University of California, Davis, USA to the U21 Network 4.1 The network’s decision to admit University California, Davis, USA to membership with effect from 1 August 2018, was formally ratified by all present. 5. Appointment of the U21 Chair 5.1 At this point, Professor Sir David Eastwood left the room and Professor Peter Mathieson took over the Chair. 5.2 Members were asked to CONSIDER the recommendation of the Executive Committee that Professor Tan Eng Chye, President of the National University of Singapore, would be appointed as Chair of U21 from May 2021 on a two-year term. The Committee also recommended that Professor Sir David Eastwood’s term as Chair would be extended until May 2021, with Professor Tan acting as Deputy Chair from May 2020 – May 2021 to ensure continuity of leadership. 5.3 No objections were received, and all members present AGREED unanimously to extend Professor Sir David Eastwood’s term until May 2021. Members also AGREED to appoint Professor Tan Eng Chye as Deputy Chair from May 2020 and as Chair of U21 from May 2021 for a two-year term. 5.4 Professor Mathieson stated that the Executive Committee would undertake a thorough search process for successive Chairs (from May 2023 onwards) during 2020/21 and would report at AGM 2021. 6. Future AGM Meetings 6.1 It was CONFIRMED that the University of Zurich would host AGM 2020 from 6 - 8 May 2020. 6.2 It was CONFIRMED that the University of Birmingham would host AGM 2021 in May 2021. 6.3 The formal submission from the University of Johannesburg to host AGM 2022, would be CONSIDERED, along with any other submissions, by the Executive Committee at their next meeting. 6.4 Expressions of interest from non-European institutions to host AGM 2022 and beyond were welcomed and should be submitted to the Chair / Director of Page 2 of 4 Universitas 21 AGM 2020, online Meeting 1: U21 LBG AGM / Paper 1.2 Operations. These would be considered and discussed at the next meeting of the Executive Committee in September 2019. 6.5 Professor Sir David Eastwood re-joined the meeting and resumed his role as Chair. 7. To appoint members of the Executive Committee from amongst Company Presidents 7.1 Professor Sir David Eastwood stated that the Executive Committee of the Company currently consists of the Chair of the Company, Professor Stuart McCutcheon, Professor Ignacio Sanchez, Professor Andrew Deeks, Professor Peter Mathieson, Dr Wallace Loh and the Provost. 7.2 It was NOTED that Dr Wallace Loh, included on the committee as host of the 2019 AGM, would step down with immediate effect. 7.3 It was RESOLVED to appoint Professor Michael Hengartner, University of Zurich, to the Committee as President of the host university for the 2020 AGM. 7.4 It was RESOLVED that Professor Tan Eng Chye (as incoming Chair) would also be added to the Committee with immediate effect. 7.5 It was NOTED that the Executive Committee is continually reviewing its composition to ensure diversity in terms of geography, gender etc. In view of this, it was AGREED that Professor Shearer West from The University of Nottingham would be appointed to the Committee with immediate effect. 7.6 Professor Sir David Eastwood NOTED that Professor Stuart McCutcheon would be retiring at the end of 2019 and would step down as a U21 Director and Executive Committee member. To maintain the geographical diversity of the Committee, a representative from either Asia or Australasia would be considered for his replacement. 8. To authorise the audited accounts for Universitas 21 LBG for the financial year 1 November 2017 to 31 October 2018 8.1 Received: Paper 7.8 8.2 The audited accounts for Universitas 21 LBG for the financial year 1 November 2017 to 31 October 2018 were ACCEPTED and the Chair was AUTHORISED to sign them on behalf of the company. 9. To re-appoint Ark Associates as auditors 9.1 During 2018, the contract for U21’s audit services was put out to tender. On evaluation, Ark Associates were judged to be the most cost-effective and therefore, were the recommended provider. 9.2 It was AGREED to re-appoint Ark Associates as auditors for a further year to carry out the audit for financial year 1 November 2018 to 31 October 2019. 10. To receive the updated financial statements for the current financial year (1 November 2018 to 31 October 2019) 10.1 Received: Paper 7.10 10.2 It was NOTED that the forecast would be a break-even position, with a small projected surplus of US$13,384, at the end of the reporting period. 11. U21 Subscriptions 11.1 Received: Paper 7.11 11.2 It was AGREED that the annual subscription rate (currently US$50,000) remain unchanged for the period 1 November 2019 to 31 October 2020. 11.3 It was AGREED that the subscription rate would increase by US$2,000 to US$52,000 from the 2020 / 2021 financial year. This change would be implemented in November 2020 and reviewed at AGM 2022. 11.4 It was NOTED that a report regarding the projected impact of this increase would be brought to AGM 2021. 12. To receive an illustrative budget forecast for the revenue and expenditure for the period 1 November 2019 to 31 October 2020. 12.1 Received: Paper 7.12 Page 3 of 4 Universitas 21 AGM 2020, online Meeting 1: U21 LBG AGM / Paper 1.2 12.2 The illustrative budget was ACCEPTED. It was NOTED that the budget presented a realistic break-even position, with a small projected surplus of US$3,094. 13. The appoint of Company Secretary 13.1 It was NOTED that the role of Company Secretary had been fulfilled by Jade Bressington, within Secretariat resources for the past year, and in line with requirements of the Guernsey authorities.
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