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Notice of Annual General Meeting Universitas 21 AGM 2020, online Meeting 1: U21 LBG AGM / Paper 1.1 NOTICE OF MEETING OF DIRECTORS AND ANNUAL GENERAL MEETING A G E N D A The Nineteenth Annual General Meeting of Universitas 21 LBG (“the Company”) will be held online via Zoom on Wednesday 6 May at 12noon (BST) to consider the following business: 1. TO NOTE Apologies and the appointment of proxies for this meeting. 2. TO APPROVE Minutes of the Annual General Meeting held at the University of Paper 1.2 Maryland on 3 May 2019. 3. TO NOTE The Executive Committee will undertake a thorough search process for successive Chairs (from May 2023 onwards) during 2020 / 2021 and will report at AGM 2021. TO NOTE AGM 2020 was due to be held at The University of Zurich however, due to the global Covid-19 pandemic this meeting will now be held online. We thank the University of Zurich for their efforts. 4. TO RATIFY The network’s decision to admit KU Leuven, Belgium to membership with effect from 1 October 2019. 5. TO CONFIRM That the University of Birmingham will host AGM 2021 (5 - 7 May 2021). TO NOTE In view of current uncertainties, the location of AGMs from 2022 onwards will be discussed with members in the coming months. 6. TO NOTE That the Executive Committee of the Company currently consists of the Chair of the Company, Professor Andrew Deeks, Professor Peter Mathieson, Professor Ignacio Sanchez, Professor Tan Eng Chye, Professor Gabriele Siegert, Professor Shearer West and the Provost. Professor Gabriele Siegert serves on the committee as the intended host of the 2020 AGM in Zurich and therefore, will step down with immediate effect. The Chair of the Company will be the host of the 2021 AGM. TO RESOLVE To appoint members of the Executive Committee from amongst Company Presidents. 7. TO NOTE Professor Tan took up the role of Company Director on 1 March 2020, replacing Professor Stuart McCutcheon who stood down as a Company Director of U21 LBG on 29 February in tandem with his retirement as Vice Chancellor of the University of Auckland. 8. TO RECEIVE The audited accounts for Universitas 21 LBG (shown as Paper Paper 1.8 and ACCEPT 1.8) for the financial year 1 November 2018 to 31 October 2019. TO AUTHORISE The Chair to sign them on behalf of the Company. 9. TO RE-APPOINT Ark Associates as auditors for a further year to carry out the audit for financial year 1 October 2019 to 31 October 2020. Page 1 of 2 Universitas 21 AGM 2020, online Meeting 1: U21 LBG AGM / Paper 1.1 10. TO RECEIVE The updated financial statements for the current financial year Paper 1.10 (1 November 2019 to 31 October 2020) as at 31 March 2020 (after 5 months’ operation). 11. TO NOTE It was accepted at AGM 2019 that, following a six-year period of Paper 1.11 unchanged subscription rates, the subscription rate would increase by US$2,000 to US$52,000 from the 2020 / 2021 financial year. TO ACCEPT The Chair’s recommendation to postpone the planned subscription increase for two years to take account of the unprecedented disruption of the Covid-19 pandemic to the business of the network’s members. TO RESOLVE To review the membership subscription again at AGM 2021, with any change to be implemented from the 2022/2023 financial year (November 2022) at the earliest to enable institutions to budget for this increase. 12. TO RECEIVE The illustrative budget for revenue and expenditure for the Paper 1.12 period 1 November 2020 to 31 October 2021 and TO ACCEPT the budget forecast for the Financial Year 2020 / 2021. 13. TO NOTE That the role of Company Secretary has been fulfilled by Jade Bressington, within Secretariat resources for the past year, and in line with requirements of the Guernsey authorities, TO RESOLVE to appoint Jade Bressington to carry out this role from the close of this meeting to the end of AGM 2021. 14. TO NOTE The candidate offered the post of U21 Provost for 2020-2023 has accepted the role. Further details will be provided at the AGM. Our thanks go to the incumbent Provost, Professor Bairbre Redmond for her ongoing service to the network. 15. TO RESOLVE To empower the Executive Committee to exclude from membership any member who withholds payment of the annual subscription for more than 12 months without explanation satisfactory to the Executive Committee. 16. Any other business. To NOTE Advice received from BDO re. Guernsey’s company tax residence Appendix A rules and new “Economic Substance” laws as they affect Universitas 21 LBG (“the Company.”) Date: Secretary: Please note: Any member entitled to attend, and vote is entitled to appoint a proxy to attend and vote in his/her absence, in accordance with the Articles of Incorporation of the Company. Notification of proxy must be sent to Trudie McGuinness via [email protected] no later than Friday 25 April 2020 at 17:00 BST. Page 2 of 2 .
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