Regular Council Meeting Monday, April 24, 2017 @ 4:00 PM Council Chambers, 420 Leslie Avenue, Thunder Bay ON

A G E N D A Regular Council Meeting Monday, April 24, 2017 @ 4:00 PM Council Chambers, 420 Leslie Avenue, Thunder Bay ON

Page

1) CALL TO ORDER

Moment of Silence

2) DISCLOSURE OF PECUNIARY INTEREST

No member declared a pecuniary interest on any matter on the agenda.

3) APPROVAL OF AGENDA

4) PETITIONS AND DELEGATIONS –PRESENTATION

5) MINUTES OF PREVIOUS MEETING

a) Minutes of the previous Meeting of Council held April 11, 2017 5 - 14 Regular Council - 11 Apr 2017 - Minutes - Pdf

b) Matters Arising from Previous Minutes

6) REPORTS & MINUTES FROM OTHER BOARDS & COMMITTEES

7) MOTIONS AND NOTICE OF MOTIONS

a) By-law Enforcement

b) Building and Planning

i) Request to remove a Hold provision By-law 2821-15 15 - 16 RU to AGP - Remove H Mrakic

Whereas Council passed By-law 2821-15 to amend By-law 2038- 00 the Zoning By-law for the Municipality of Shuniah from the Rural Zone to Aggregate Extraction and Processing;

AND Whereas Council deemed it necessary to impose a Hold provision until such time the proponent and the Municipality agreed to certain terms related to the care and maintenance of the Municipal lands and the opened portion of road know as Macgregor Road further describe as 55R10225 Parts 1, 2 & 3;

AND FURTHER THAT the agreement is to set out in perpetuity a Municipal interest on the lands in which the private road or roads are situated on the property described as:

FIRSTLY : SRO S/W ¼ Sec 13 CON B SECONDLY : SRO N/W ¼ SEC 13 CON ; THIRDLY: SRO ML 1H, 2H 4H, 5H, 6H, I.L. REED SURVEY Page 1 of 35

FOURTHLY: SRO ML 16E MCNABBS SURVEY AS IN PTA 11637 EXCEPT PTS 3 & 4 PTA120742 & PTS 3 TO 6 55R1403 PT 1 55R2840 PTS 2 & 3 55R13184 (TBR440129 & TBR440130) MACGREGOR S/T EASEMENTS AS IN MCG3999, PTA107138, MCG4001, TBR291094, PTA131009 ,

THEREFORE BE IT RESOLVED THAT Council hereby directs the Clerk to bring forward a by-law to authorize the agreement with Mark and Judy Mrakic and a By-law which will remove the Holding provision to By-law 2821-15.

ii) Request to purchase shoreline road allowance 2303 Amethyst 17 - 18 Harbour 2303 Amethyst Harbour report shoreline

That the Clerk is hereby directed to bring forward a by-law to authorize the sale of the Shoreline Road Allowance as described in Reference Plan 55R- 11193 Part 2 laying in front of Part Lot 7 Plan 451 (2303 Amethyst Harbour South Bay Avenue).

iii) Request to purchase shoreline road allowance 1945 Crystal 19 - 20 Beach Ave 1945 Crystal Beach shoreline report

That the Clerk is hereby directed to bring forward a by-law to authorize the sale of the Shoreline Road Allowance as described in Reference Plan 55R- 8191 Part 3 laying in front of Lot 3 Plan M 100 (1945 Crystal Beach Avenue).

iv) Draft Terms of Reference- Ad Hoc Committee to review Draft 21 - 22 Official Plan and Water Servicing Options Study Draft TERMS OF REFERENCE AD HOC COMMITTEE- OP

THAT Council hereby directs the Clerk to bring forward a resolution to accept the Terms of Reference for an Ad Hoc Committee for review of the Official Plan AND FURTHER THAT staff advertise for the Community Member position as outlined in the Terms of Reference. c) Public Works

i) Request to sole source crack sealant work on various municipal 23 roads 2017 Asphalt Crack Sealing Quotation

THAT Council hereby awards the sole source quote for Asphalt Crack Sealing to Northern Crack Sealers Inc. for annual asphalt crack sealing services and associated traffic control with an upset amount not to exceed the approved 2016 Capital Budget amount of $30,000.

Page 2 of 35

ii) MTO Hwy 527 Improvements 24 - 25 Contact Letter Hwy 527 Hwy 527_Project Location

THAT Council hereby receives a copy of the Letter and Map outlining the proposed Hwy 527 improvements and a copy of same be filed in the Clerk's Office.

d) Fire Department

i) Appoint Kyle Murray to the Shuniah Volunteer Fire Department

THAT the following persons are hereby appointed as a member of the Shuniah Fire Department.

Mr. Kyle Murray

e) Administration

i) Refreshment Trucks and Business Licensing 26 Refreshement Trucks and Business Licence

That Council hereby defers any decision regarding business licensing for food trucks in Shuniah for one year and that it be brought back for reconsideration in the spring of 2018.

f) Finance Department

8) BY-LAWS

a) A by-law to authorize the sale of shoreline road allowance Jones 27 2303 Am Harbour shoreline bylaw

THAT A by-law to authorize the Mayor and Clerk to sign transfer documents with respect to the sale of shoreline road allowance in front of Lot 7 Plan 451 2303 Amethyst Harbour is deemed to have been read a First and Second Time this 24th Day of April 2017 .

THAT A by-law to authorize the Mayor and Clerk to sign transfer documents with respect to the sale of shoreline road allowance in front of Lot 7 Plan 451 2303 Amethyst Harbour is deemed to have been read a Third and Final time this 24th Day of April 2017, and numbered ______; AND THAT the said by-law be engrossed in the By-law Book.

b) A by-law to authorize the sale of shoreline road allowance Rose 28 1945 Crystal Beach shoreline bylaw

THAT A by-law to authorize the Mayor and Clerk to sign transfer documents with respect to the sale of shoreline road allowance in front of Lot 3 Plan M100 1945 Crystal Beach Ave is deemed to have been read a First and Second Time this 24th Day of April 2017 .

Page 3 of 35

THAT A by-law to authorize the Mayor and Clerk to sign transfer documents with respect to the sale of shoreline road allowance in front of Lot 3 Plan M100, 1945 Crystal Beach Ave is deemed to have been read a Third and Final time this 24th Day of April 2017, and numbered ______; AND THAT the said by-law be engrossed in the By-law Book.

9) REPORTS OF MAYOR AND MEMBERS OF COUNCIL

10) GENERAL CORRESPONDENCE

a) Lakehead Region Conservation Authority Provincial Ground Water 29 - 30 Sampling Well # 4 Birch Beach LRCA Provincial Groundwater Monitoring Network

b) Trans Canada Pipe Notice of routing maintenance 31 - 33 TC Pipe Notice of Maintenance

11) UNFINISHED BUSINESS

a) List of Unfinished business dated April 20 2017 34 List of Unfinished Business April 20 2017

b) Senior of the Year nominations

c) Whistle Cessation- deferred from March 14, 2017 meeting and directed 35 to be brought back to the April 11, 2017 meeting Admin Report 17 04 20 Whistle Cessation

12) NEW BUSINESS

13) CLOSED SESSION - *No closed session

14) CONFIRMATORY BY-LAW

15) ADJOURNMENT

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Minutes of the Regular Meeting of Council Held on Tuesday, April 11, 2017 at 4:00 PM in Council Chambers, 420 Leslie Avenue, Thunder Bay, Ontario

THOSE PRESENT: Mayor Wendy Landry Councillor Don Smith Councillor Donna Blunt Councillor Duff Stewart Councillor Ron Giardetti

COUNCIL ABSENT:

ALSO PRESENT: Nadene Hunley-Johansen, Clerk Paul Greenwood, CAO Craig Baumann, Manager of Operations Blair Arthur, Fire Chief Susan Moore, Treasurer

1 CALL TO ORDER Moment of Silence

Res No. 1186-17

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT this Regular Meeting of Council is hereby called to order at 4:01 p.m. CARRIED.

2 DISCLOSURE OF PECUNIARY INTEREST Councillor Blunt declared a pecuniary interest in the Monthly Expenses, item 6 (f)(I) cheque number 15942 because the company involved gains access to their property through private lands owned by her husband.

3 APPROVAL OF AGENDA

Res No. 1187-17

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT the agenda be accepted as amended. Move the closed meeting to 6 b)iii) CARRIED.

4 MINUTES OF PREVIOUS MEETING a) Minutes of the previous Meeting of Council held March 28, 2017

Res No. 1188-17

Page 1 of 10

Page 5 of 35 Regular Council April 11, 2017

Moved by Councillor Donna Blunt, seconded by Councillor Duff Stewart

THAT the Minutes of the Regular Meeting of Council held March 28, 2017 be adopted as circulated and that same be filed in the Clerk's Office. CARRIED.

b) Minutes of the Special Meeting of Council held March 21, 2017

Res No. 1189-17

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT the Minutes of the Special Meeting of Council held March 21, 2017 be adopted as circulated and that same be filed in the Clerk's Office. CARRIED.

c) Matters Arising from Previous Minutes

Councillor Blunt requested that staff bring forward a report outlining the for pros and cons for debt financing. The CAO indicated that theTreasurer and CAO ill be working on it.

5 REPORTS & MINUTES FROM OTHER BOARDS & COMMITTEES

6 MOTIONS AND NOTICE OF MOTIONS

a) By-law Enforcement

b) Building and Planning i) Official Plan Ad Hoc Committee

Council directed staff to bring back terms of reference, and that the Clerk, Councillor Blunt, a Land Planner, perhaps someone from the Committee of Adjustment be part of the Ad Hoc Committee.

Res No. 1190-16

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT Council hereby directs staff to draft Terms of Reference for the striking of an Ad Hoc Committee in order to review and make recommendations to Council pertaining to the current Draft Official Plan; AND FURTHER THAT the Committee consists of 4 members to include one member of Council, one Staff member, one Land Planner, one member of the Community whose background is competent in and familiar with land planning and land use

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Page 6 of 35 Regular Council April 11, 2017

planning policies. AND FURTHER THAT Council will review the Terms of Reference prior to advertisement and appointments to the Committee. CARRIED. ii) Request for a Temporary Use By-law to allow for a garage to remain on a retained lot at 457 Walkinshaw Rd

Res No. 1191-16

Moved by Councillor Donna Blunt, seconded by Councillor Duff Stewart

THAT Council hereby receives the information related to the request for a Temporary Use By-law to allow a 40 X 28 accessory garage to remain on a retained lot without a main use subject of Consent Application B 1/16; AND FURTHER THAT the Clerk is hereby directed to set a public meeting for input on the proposed Temporary Use By-law. CARRIED. iii) Request for a site specific zoning amendment to allow for a sauna in the front yard at 2309 Amethyst Harbour

Res No. 1192-16

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT Council hereby receives a copy of the report for a site specific zoning amendment application submitted requesting an amendment to allow for the construction of a sauna in front of the main dwelling at 2309 Amethyst Harbour AND FURTHER directs the Clerk to set a public meeting to consider a proposed by-law. CARRIED.

Moved from Item 12 on the Agenda

Closed Session to discuss possible land aquisition

Res No. 1193-16

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT, in accordance with Section 239(2) of the Municipal Act, we adjourn at the hour of 4:16 pm to meet in closed session to discuss

a) To discuss potential land acquisition. CARRIED.

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Res No. 1194-16

Moved by Councillor Ron Giardetti, seconded by Councillor Duff Stewart

THAT at the hour of 5:10 pm, we resume meeting in open session. CARRIED.

iv) A request to bring forward a By-law to allow for and licence Refreshment Vehicles (Food Truck) in Shuniah.

Res No. 1195-16

Moved by Councillor Don Smith, seconded by Councillor Duff Stewart

THAT Council hereby directs staff to bring forward a draft By-law and report regarding licensing of refreshment food truck within the Municipality of Shuniah. CARRIED.

v) Discussion re: MacGregor Rd. Industrial Park

The Clerk left the meeting at this point and the Deputy Clerk took over. Council provided positive feedback on the zoning amendment and advised staff to continue moving forward with the development and to provide updates.

Res No. 1196-16

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT Council proceed with a zoning amendment for an Industrial Park Development and such lands identified be designated as a Site Plan Control Area within the meaning of Section 41 of the Planning Act. CARRIED. c) Public Works i) Hwy 527 Waste Disposal Site Additional Investigation Work

The additional work is based on feedback from residents, consultants and MOECC guidelines. The work is budgeted.

Res No. 1197-16

Moved by Councillor Don Smith, seconded by Councillor Duff Stewart

THAT Council hereby authorizes the additional

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Page 8 of 35 Regular Council April 11, 2017

Hydrogeological Work for the Highway 527 Waste Disposal Site as per the proposal submitted by McIntosh Perry and North Rock Environmental with an upset limit not to exceed $40,000.00 CARRIED. d) Fire Department i) Fire Chief's Report

Res No. 1198-16

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT Council hereby receives a copy of the Fire Chief's Monthly Report dated April 5 2017 and same be filed in the Clerk's Office. CARRIED.

Res No. 1199-16

Moved by Councillor Donna Blunt, seconded by Councillor Duff Stewart

THAT Council hereby authorizes the Fire Chief Blair Arthur to attend The Ontario Association of Fire Chiefs Conference in Toronto May 6th to 10th 2017 and that his expenses be paid according to policy. CARRIED.

Res No. 1200-16

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT Council hereby authorizes captain Del Smith to attend the Public Educators Seminar in Toronto May 7th to 9th 2017 and that his expenses be paid according to policy. CARRIED.

Council asked for clarification on the Clerk's new role of Emergency Information Officer. Staff explained that the Clerk had preformed this role in the last table top exercise and that under the Emergency Management and Civil Protection Act each Municipality is required to designate an employee of the municipality as its emergency information officer.

Res No. 1201-16

Moved by Councillor Ron Giardetti, seconded by Councillor Duff Stewart

THAT Council hereby appoints the Clerk as the Emergency Information Officer for the Municipality of Shuniah with respect to Emergency Management

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Page 9 of 35 Regular Council April 11, 2017

AND FURTHER THAT the Role and Duties are described as follows: 1.Maintain a log of all actions taken. 2. Direct the activation of the Emergency Information Plan. The Public Information Officer will have a copy of the Plan and Media Kit available to him/her. 3.Consult with the Mayor and CAO on the need for news briefings and conferences, the granting of media interviews, the status of media monitoring, recommended responses to media misinformation and rumour, the content of official statements, 4.Consult with members of the Community Control Group (CCG) on the status of the emergency and on any need for resources that could be fulfilled by the dissemination of public calls for assistance through the media or other means. 5. Correct misinformation by contacting media program producer. 6. Apprise the Community Control Group members of any significant information Received from members of the public and the media. 7. Ensure that a log is kept of media reporting to be transformed into a media coverage summary and assessment component of the final operational evaluation report of public information activities. 8. Prepare and submit a final report containing an operation evaluation of Emergency Information (EI) services, analysis of media coverage and recommended adjustment to the EI Plan. 9.Arrange for the dissemination of special information e.g. emergency responders to report to a location or go on standby for callout as the case may be; citizens to refrain from using the telephone so emergency communications will remain open; provide information on health hazards as prepared by the Medical Officer of Health. 10. Schedule press conferences on a regular basis. 11.Arrange for media facilities and support near the Emergency Operations Centre (EOC). 12.Gather information from emergency services and prepare releases for the approval of the Head of Council prior to all press conferences. 13. Ensure website is updated with current information announcements and other forms of public communication/disaster related info CARRIED. e) Administration i) Letter of Support for Broadband funding application by T Bay Telephone.

Res No. 1202-16

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

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Page 10 of 35 Regular Council April 11, 2017

WHEREAS the Municipality of Shuniah recognizes the importance of high-speed broadband internet to our community and the need to address gaps in connectivity because of the impact on safety, quality of life, and economic diversity and sustainability;

AND WHEREAS accessibility to high-speed broadband infrastructure is a key foundation to community economic development and vitality;

AND WHEREAS there are funding opportunities through the Province of Ontario’s Northern Ontario Heritage Fund Corporation(NOHFC) Strategic Economic Infrastructure Program and Federal funding through the Connect to Innovate program that support bringing high-speed internet to Canadians in rural and remote communities;

THEREFOR BE IT RESOLVED that the Municipality of Shuniah supports TBayTel’s funding application to both the NOHFC and Connect to Innovate programs for the Hampton/Alder, Sunnyside, and Grandview Projects. CARRIED.

ii) Request to move Regular Meeting of Council from April 25, 2017

Res No. 1203-16

Moved by Councillor Ron Giardetti, seconded by Councillor Duff Stewart

THAT Council hereby moves the time for the Regular Meeting of Council to April 25th, 2017 to April 24th, 2017 at 4pm and from May 9th 2017 to May 8th 2017 at 4 p.m. CARRIED.

f) Finance Department i) Monthly Financial Expenditures for March 2017

Res No. 1204-16

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT Council hereby receives a copy of the Monthly Expenditures for the Month of March 2017 and a copy be filed in the Clerk's Office. CARRIED.

7 BY-LAWS a) By-law to adopt the 2017 Budget and to set rates of taxation and to impose a tax levy for 2017

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Page 11 of 35 Regular Council April 11, 2017

Council expressed appreciation for the report prepared by the Treasurer that compares tax rate increases between Shuniah, the City of Thunder Bay, Oliver- Paipoonge, and Neebing. Council requested that the summary of this comparison be included with the Budget article being submitted for the Shuniah News.

Res No. 1205-17

Moved by Councillor Ron Giardetti, seconded by Councillor Duff Stewart

THAT A By-law to adopt the 2017 Budget and to set rates of taxation and to impose a tax levy for 2017 is deemed to have been read a First and Second Time this 11th day of April 2017. CARRIED.

Res No. 1206-17

Moved by Councillor Ron Giardetti, seconded by Councillor Duff Stewart

THAT A By-law to adopt the 2017 Budget and to set rates of taxation and to impose a tax levy for 2017 is deemed to have been read a Third and Final time this 11th Day of April 2017, and numbered 2941-17; AND THAT the said by-law be engrossed in the By-law Book. CARRIED.

b) A by-law to set the Tax Ratios for 2017

Res No. 1207-17

Moved by Councillor Duff Stewart, seconded by Councillor Ron Giardetti

THAT A by-law to set the Tax Ratios for 2017 is deemed to have been read a First and Second Time this 11th day of April 2017. CARRIED.

Res No. 1208-17

Moved by Councillor Ron Giardetti, seconded by Councillor Duff Stewart

THAT A by-law to set the tax ratios for 2017 is deemed to have been read a Third and Final time this 11th Day of April 2017, and numbered 2942-17; AND THAT the said by-law be engrossed in the By-law Book. CARRIED.

8 REPORTS OF MAYOR AND MEMBERS OF COUNCIL

Councillor Smith attended the TBayTel open house for the public communication tower by Fire Hall #3.

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Page 12 of 35 Regular Council April 11, 2017

Councillor Blunt reported that the LRCA is proceeding with their seedling program with a cutoff date of May 10th.

Councillor Stewart wanted to note that the LRCA was the recipient of a Chamber of Commerce award.

9 GENERAL CORRESPONDENCE

10 UNFINISHED BUSINESS a) List of Unfinished business dated April 6, 2017

Res No. 1209-17

Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt

THAT Council hereby receives a copy of the list of Unfinished Business dated April 6 2017, and that same be filed in the Clerk’s Office. CARRIED.

b) Rescind Resolution No.1160-17 and nominate Senior of the Year for 2017

Council requested that staff reach out to community members for potential nominations.

Res No. 1210-17

THAT Council hereby nominates the following person to receive the Ministry of Senior Affairs Senior of the Year Award DEFERRED

11 NEW BUSINESS

12 CONFIRMATORY BY-LAW

Res No. 1211-17

Moved by Councillor Donna Blunt, seconded by Councillor Duff Stewart

THAT a By-law to confirm the proceedings of Council be read a First, Second and Third time on this 11th day of April 2017 and Numbered 2943-17; AND THAT the said By-law be engrossed in the By-law Book. CARRIED.

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Page 13 of 35 Regular Council April 11, 2017

13 ADJOURNMENT

Res No. 1212-17

Moved by Councillor Ron Giardetti, seconded by Councillor Duff Stewart

THAT the hour of 6:14 p.m. having arrived this regular Meeting of Council hereby adjourns. CARRIED.

CONFIRMED AND ADOPTED THIS DAY OF , 2017

Mayor

Clerk

Page 10 of 10

Page 14 of 35 Shuniah- ADMINISTRATIVE REPORT Planning

SUBJECT: RU to AG-P (H) Removing the "H" TO: Mayor and Council Cc: Paul Greenwood

MEETING Date: April 25, 2017

Recommendations: Whereas Council passed By-law 2821-15 to amend By-law 2038-00 the Zoning By-law for the Municipality of Shuniah from the Rural Zone to Aggregate Extraction and Processing

AND FURTHER THAT the agreement is to set out in perpetuity a Municipal interest on the lands in which the private road or roads are situated on the property described as:

FIRSTLY : SRO S/W ¼ Sec 13 CON B SECONDLY : SRO N/W ¼ SEC 13 CON ; THIRDLY: SRO ML 1H, 2H 4H, 5H, 6H, I.L. REED SURVEY FOURTHLY: SRO ML 16E MCNABBS SURVEY AS IN PTA 11637 EXCEPT PTS 3 & 4 PTA120742 & PTS 3 TO 6 55R1403 PT 1 55R2840 PTS 2 & 3 55R13184 (TBR440129 & TBR440130) MACGREGOR S/T EASEMENTS AS IN MCG3999, PTA107138, MCG4001, TBR291094, PTA131009

Background: By-law 2821-15 was passed to rezone the above noted property from the Rural Zone to Aggregate Extraction with Processing and to place a Hold on the zone until the owner and the Municipality entered into an agreement to ensure that Macgregor Road and the road being utilized on Municipal lands was maintained by the proponent. Further, as part of an appeal and order by the Ontario Municipal Board in 2003 to the Comprehensive Zoning By-law 2038-00, the Municipality was to seek an alternate route to the gravel pits gaining their access via Mackenzie Station Road as they are not able to use Mackenzie Station Rd due to weight restrictions and safety concerns. Council sought to secure a possible future route to those properties using the roads over the above described land. The proponent has agreed to these terms however if in the event the Municipality wishes to develop these roads in the future it would be the Municipality's responsibility to have the land surveyed and transferred.

-Legislation: The Municipality must give notice to every owner of land in the area where the subject land is located, indicating that Council will be considering a by-law to remove the H. No public meeting is required.

- Submitted by - Nadene Hunley-Johansen, Clerk -Dated- Wednesday, 19 April 2017 -Attachments- Final Agreement and Map

Page 1 of 1

Page 15 of 35 Municipality of Shuniah Legend Shuniah Parcels Township Boundary Roads Highway

Road

Street

Ramp

Other Lines Transmission Line

Pipeline Railway Shuniah Zoning Community Residential RC

Shoreline Residential SR

Shoreline Residential - Black Bay SR-BB

Shoreline Residential - Moonlight Bay SR-MB

Shoreline Residential - Back Lots SR-BL

Shoreline Residential - Holding SR-H

Mobile Home Residential MHR

Recreational - Cottage REC

Recreational - Association REC-A

Recreational - Lambert Island REC-LB

Recreational - Bass Lake REC-BL

Recreational - Black Bay REC-BB

Recreational - White Birch REC-WB

Recreational - Remote REC-RE

Rural RU

Institutional IN

Community Commercial CC

Recreational Commercial CR

Highway Commercial CH

Light Industrial LI

Heavy Industrial HI

Aggregate Extraction AG

Aggregate Extraction/Processing AG-P

Mining Zone MIN

Open Space OS

Use Limitation UL Water Body

4,449.4 0 2,224.7 4,449.4 Meters This map is generated from an Internet mapping site and is for illustrative purposes only. The Lakehead Region Conservation Authority takes no

Page 16 of 35 responsibility for, nor guarantees, the accuracy of the information contained © Lakehead Region Conservation Authority Date Printed: May 5, 2015 within this map. MUNlCl9ALlTY OF SHUNIAH Shuniah Planning

ADMINISTRATIVE REPORT Shoreline Purchase

SUBJECT: Applicationsto purchase shoreline Jones

TO: Council MEETINGDATE: March28,2017 Cc: Paul Greenwood

FILENO.: Jones-shoreline purchase ROLLNO.: 5-29400

-Request-

-Background-

The applicant has met the requirements of the policies as set out for the disposition of shoreline road allowance. Both abutting neighbours have already purchased their lots therefore there is no objection to the lot lines as they have already been established.

- Submitted by - Nadene Hunley, Clerk

-Dated- Tuesday, 21 March 2017

Page 17 of 35 Page 18 of 35 11 UNIC IPALI TY OF ADMINISTRATIVE REPORT- PLANNING Sl1lJNii\H (Shoreline Purchase)

TO: Mayor and Council

CC: Paul Greenwood CAO

FROM: Nadene Hunley, Clerk/Manager of Planning

-Recommendation-

-Background-

The owner of 1945 Crystal Beach has made application to purchase the shoreline road allowance in front of his lot. The abutting neighbour to the west has already purchased their road allowance and the neighbour to the right is also in the process of purchasing his shoreline and has agreed to the property line as proposed .

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'\I "'\ I C· 'r ~ • J '" I' :' Page 20 of 35 Schedule "A" to Council Resolution No.______

AD HOC COMMITTEE Official Plan 2017 and Implementation of Servicing Options Master Plan Development

The Municipality of Shuniah has decided to strike an Ad Hoc Committee to review, and make recommendations to Council related to the implementation of the findings and proposals of the Service Options Master Plan Development Report conducted by KGS Engineers and other policy directives related to the Draft Official Plan. The goal is to help bring a final Official Plan document to Council for ratification and submission to the Ministry of Municipal Affairs and Housing for approval.

The focus of the Committee's recommendations will primarily involve those lands that considered to be settlement areas within Shuniah (Lakeshore Drive, Pearl, Hwy 527, Pass Lake) and those properties on the shoreline of Lake Superior and the other residential inland lakes within Shuniah.

Members of the Ad Hoc Committee are appointed by Council and will consist of: Nadene Hunley-Johansen, Clerk and Manager of Planning Councillor Donna Blunt Certified Land Planner One Member of the Public (to be advertised and subsequently appointed by Council) giving emphasis to: • Applicants who live in or own property in Shuniah. • Applicants who are competent in and familiar with land use planning policies. • Applicants representing Cottage Associations

The Committee shall:

• Appoint a Chair to oversee the meeting proceedings. • Receive various submissions and consider, evaluate, and discuss • Gather information and input from particular interest groups/stakeholders as agreed to by the Committee. • Participate, where appropriate in local public information meetings that are a part of the Legislated Official Plan processes. • Consider and evaluate input from Council and or public meetings. • Consider and evaluate any alternative courses of action. • Advise Council of their considerations and findings. • Advise Council regarding progress of the study; of issues and concerns; and of any new and unforeseen matters that might be required to be addressed (Clerk and Councillor to make verbal reports at Regular Meetings of Council and receive direction from Council). • Make written recommendation to Council respecting most desired approaches/policydirectives.

Page 21 of 35

Responsibilities:

The Committee is expected to have their final recommendations/policy directives ready for Council review by ______.

Introductory meeting -- get acquainted, review Terms of Reference and confirm time lines Study meetings:

• It is expected that the Committee would need to meet not less than three times. It is anticipated that each meeting would be approximately 2 hours long. • Date, times and location to be set by the committee. • Outline study content and progress to date; review statements of purpose in detail; review collected field data/reports/past reports/maps/ any additional information focusing on the KGS Service Options Master Plan Development Report. • Review relevant Provincial policies and programs • Review current planning setting, including legislation, major documents, and including the current official plan policies and the draft official plan. • Consider background data – Context of seasonal vs recreational residency previous cottage conversion studies • Consider current and anticipated future residency demographics. • Focus on any identified issues within Association lands and develop programs/policies to work with and address any identified issues within the Associations • Develop opinions as to future development within the Municipality of Shuniah in the context of only permanent residential within the Shoreline Residential areas, • Develop programs/polices to address any identified issues related to undersized lots. • Take into consideration the Strategic Plan. • Take into consideration removing the seasonal designation and what if any additional Municipal Servicing not related to septic and water that may be required. • Consider identified issues, concerns, problems related to seasonal and permanent residency , and select and refine most desired course(s) of action incorporating the finds from the KGS Service Options Master Plan Development Report. • Consult with any outside agency who the Committee deems necessary (Ministry of Municipal Affairs, Ministry of Environment, Thunder Bay District Health Unit, Lakehead Region Conservation Authority). • Put recommendations into draft policy statements to be used within the Official Plan • Consider draft official plan and future zoning amendments (how will these policies form an appropriate and implementable Zoning By-law. • Forward recommendations to Council

Possible participation in at least one public information meeting may also be expected and will involve all members of the Committee and Council.

Upon completion of the above described tasks and responsibilities the Committee will be terminated.

Persons on the Committee other than Certified Land Planner will be paid according to Municipal Policy or by terms mutually agreed upon with the CAO.

Page 22 of 35 420 Leslie Ave Thunder Bay ON P7B 1X8 Municipality of Shuniah Phone 683-4545 Fax 683-6982 email - [email protected] Memo To: Reeve and Council

From: Craig Baumann, Manager of Operations cc: Paul Greenwood, CAO

Date: Wednesday, April 19, 2017

Re: 2017 Asphalt Crack Sealing Quotation

Please find the attached quote submitted by Northern Crack Sealers Inc. for annual asphalt crack sealing services and associated traffic control. The 2017 Capital Budget amount for this item is $25,000.00 of which equates to approximately 13,966 lineal meters of repairs to municipal roadways as prioritized by Administration.

Administration has reviewed the submission and is recommending that Council consider accepting the quote as submitted.

Submitted for you information and discussion.

Page 23 of 35

April 13, 2017 TBTE Ref. No. 16-330 Municipality of Shuniah 420 Leslie Avenue, Thunder Bay, ON, P7A 1X8 Attn: Wendy Landry

Re: Ontario Ministry of Transportation Highway Improvements, GWP 532-00-00, Hwy 527; 11.4 km North of Hwy 11/17 Northerly for 28.8 km

Dear: Ms. Landry,

TBT Engineering Limited has been retained by the Ontario Ministry of Transportation (MTO) to undertake detail design of the above referenced highway project (Project Key Plan attached). In addition, TBT Engineering is responsible for addressing public/agency concerns and obtaining any environmental approvals required for the project to proceed to construction.

Planned improvements for this portion of Highway 527 include pavement resurfacing, eliminate roadway distortions, review of drainage systems and improvements including ditching and replacement of selected culverts, and review of guide rail systems.

For environmental purposes, this project is a Group “C” category project and is subject to the Class Environmental Assessment for Provincial Transportation Facilities (2000). Group “C” projects are approved subject to screening for environmental effects and the application of mitigating measures where required.

During the course of design, TBT Engineering staff will be conducting field investigations and performing design activities for this project.

At this time, we invite you to identify any environmental or other concerns, comments or suggestions that you may have relating to this proposed highway work.

If you have any questions, please do not hesitate to contact the undersigned at 807-624-5160 (Toll Free 1- 866-624-8378) or e-mail [email protected].

Sincerely,

Gary Thoms, P. Eng., Manager of Highway Engineering TBT Engineering Limited

Att: Key Plan

Page 1 of 1

TBT Engineering Limited, 1918 Yonge Street, Thunder Bay, ON P7E 6T9 807-624-5160

Page 24 of 35 Client: Ontario Ministry of Transportation Rehabilitation project on Highway 527, from 11.4 km North of TBTE Job # 16-330 Highway 11/17, Northerly for 28.8 km

Legend

Hwy 527

Thunder Bay

0 19.4 km Projection: Web Mercator

The Ontario Ministry of Natural Resources and Forestry shall not be liable in any way for Imagery Copyright Notices: Ontario Ministry of Natural Resources and Forestry; NASA Landsat the use of, or reliance upon, this map or any information on this map. This map should Program; First Base Solutions Inc.; Aéro-Photo (1961) Inc.; DigitalGlobe Inc.; U.S. Geological Page 25 of 35 not be used for: navigation, a plan of survey, routes, nor locations. Survey. © Copyright for Ontario Parcel data is held by Queen’s Printer for Ontario and its licensors and may © Queen's Printer for Ontario, 2015 not be reproduced without permission. Shuniah- ADMINISTRATIVE REPORT Administration (Planning)

SUBJECT: Refreshment Trucks and Business Licensing TO: Mayor and Council Cc: Paul Greenwood

MEETING Date: April 24, 2017

Recommendation:

That Council hereby defers any decision regarding business licensing for food trucks in Shuniah for one year and that it be brought back for reconsideration in the spring of 2018.

Discussion:

Council had asked staff to bring back a report and draft by-law to possibly regulate and allow food trucks at Wild Goose Park or perhaps other areas in Shuniah.

Recently Council became aware of the possibility of Lakeview Lodge re-opening as a restaurant and bar. Being that Wild Goose Park is so close to the new restaurant, a food truck would introduce direct competition to one of our own bricks and mortar establishments. Therefore Council may find it prudent to withhold any by-laws allowing food trucks into Shuniah especially Wild Gosse Park at this time.

Council may also want to consider that we have a relatively small business community and a food truck located in Shuniah may in general, compete with those restaurants who pay taxes and who rely on the flux of seasonal residents moving back into the community in the summer. A food truck would likely be coming from the City of Thunder Bay and would not necessarily contribute to our community's financial base.

- Submitted by - Nadene Hunley, Clerk, Manager of Planning -Dated- Monday, 24 April 2017

Page 1 of 1

Page 26 of 35 THE CORPORATION OF THE MUNICIPALITY OF SHUNIAH

BY-LAW NO. ______

Being a by-law to authorize the Mayor and Clerk to sign transfer documents with respect to the sale of shoreline road allowance.

Recitals

a) By-law No. 1623, as amended, authorizes the Municipality to sell portions of Shoreline Road Allowance to the abutting property owners.

b) The owners of Part Lot 7, Plan 451 have requested to purchase the shoreline road allowance lying in front of their property at 2303 Amethyst Harbour South Bay Avenue.

NOW THEREFORE THE COUNCIL OF THE MUNICIPALITY OF SHUNIAH ENACTS AS FOLLOWS:

1. The Mayor and Clerk are hereby authorized to execute all transfers/acknowledgements and other documents for the purposes of completing the sale of shoreline road allowance to the owners of Part Lot 7, Plan 451 and may execute same with such adjustments in wording and legal descriptions as may be deemed by them to be necessary and expedient for the land located within the Municipality of Shuniah described as:

A Part of the Original Shoreline Road Allowance in front of Part Lot 7, Plan 451 being the part more particularly described as Part 2 of Reference Plan 55R-11193, Township of MacGregor, now being the Municipality of Shuniah; District of Thunder Bay.

2. This By-Law shall come into force and take effect upon the Third and Final reading thereof.

READ A FIRST AND SECOND TIME THIS DAY OF 2017

Mayor

Clerk

READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2017

Mayor

Clerk

Page 27 of 35 THE CORPORATION OF THE MUNICIPALITY OF SHUNIAH

BY-LAW NO. ______

Being a by-law to authorize the Mayor and Clerk to sign transfer documents with respect to the sale of shoreline f•1UN!CIPALITY OF road allowance. SHlJNIJ\H

Recitals

a) By-law No. 1623, as amended, authorizes the Municipality to sell portions of Shoreline Road Allowance to the abutting property owners.

b) The owners of Part Lot 3, Plan M-1 00 have requested to purchase the shoreline road allowance lying in front of their property at 1945 Crystal Beach Avenue.

NOW THEREFORE THE COUNCIL OF THE MUNICIPALITY OF SHUNIAH ENACTS AS FOLLOWS:

A Part of the Original Shoreline Road Allowance in front of Lot 3, Plan M-1 00 being the part more particularly described as Part 3 of Reference Plan 55R-8191, Township of MacGregor, now being the Municipality of Shuniah; District of Thunder Bay.

2. This By-Law shall come into force and take effect upon the Third and Final reading thereof.

READ A FIRST AND SECOND TIME THIS DAY OF 2017

Mayor

Clerk

READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2017

Mayor

Clerk

Page 28 of 35 i;3:::::;“;:,“,::a:,:“ LAKEHEADREGION Y, K‘/, Phone:l807)344—S8S7 b CONSERVATION AUTHORlTY

April5, 2017

Nadene Hunley Municipalityof Shuniah 420 LeslieAvenue Thunder Bay,ON P7A 1X8

Dear Ms. Hunley:

Re: Elevated levels of barium observed in Provincial Groundwater Monitoring Network (PGMN) Well # 474 - BirchBeach October 12, 2016 Sampling Event

The Lakehead Region Conservation Authority (LRCA) monitors water quality and quantity at nine Provincial Groundwater Monitoring Network (PGMN) wells, two of which are located on Municipality of Shuniah owned land (i.e. Loon Lake and Birch Beach)

In accordance with our responsibilities through the PGMN program, we are informing you, the property owner and Municipality, that elevated levels of barium have been found in water samples collected from the Birch Beach well. The latest sample, collected on October 12, 2016, revealed a concentration of 1,180 micrograms per litre (ug/L). This value exceeds the Ontario Drinking Water Quality Standards (ODWQS). According to Ontario Regulation 169/03 ”Ontario Drinking Water Quality Standards”, made under the Safe Drinking Water Act, 2002; the standard for barium is 1,000 ug/L.

Previous barium levels observed in the BirchBeachWell include:

November 2007 — 1,370 ug/L

December 2008 — 1,160 ug/L

November 2009 — 1,230 ug/L

October 2010 — 1,270 ug/L

2011 — Well not sampled due to pump issues

November 2012 — 1,170 pg/L

October 2013 — 1,210 /L APR1 October 2014 — 1,200 :3/L 1 2017 October 2015 — 1,143 ug/L : www.lakeheadca.c0m

...2

Page 29 of 35 PGMNWell #474 - Barium Exceedance April5,2017 Page 2 of 2

The Lakehead Region Conservation Authority will continue to keep you informed of further chemical analysis. If you have any questions regarding the sampling and analysis of the well, please contact Simon Shankie, Watershed Manager, at the Authority office.

If you have any health related questions regarding the chemical analysis, please contact Abby Mackie, Senior Health Inspector, Thunder Bay District Health Unit at 625- 5900 extension 5933.

Yours truly,

Tammy Cook ChiefAdministrative Officer

/55 c.c.: Abby Mackie, Thunder Bay District Health Unit Dajana Grgic, Program Coordinator, Provincial Groundwater Monitoring Network

www.lakeheadca.com

Page 30 of 35 Q TransCanada In business to deliver

April 4, 2017 TransCanada Station 116 3965- Highway11 North Nadine Hunley—]ohansen— Clerk _ NorthBay,Ontario P1B863 Municipality of Shuniah 420 Leslie Avenue tel 705.840.7456 Thunder BaY=ON fax 705.497.3739 P7A 1X8 email dan_stenci|l@transcanadacom Canada web www.transcanada.com

Re: Mainline Valve (MLV) 68, Shuniah to Station / MLV 75 Greenstone Line 100-1 In—lineInspection

Attention Nadine Hunley—]ohansen— Clerk:

Please be advised that TransCanada will be completing routine maintenance of its’ natural gas pipeline facilities from Mainline Valve (MLV) 68, in the Municipality of Shuniah, District of Thunder Bay, and continuing east along the pipelinethrough the Township of Dorion, Township of Nipigon, Parmachene Reserve, and ending in the Municipality of Greenstone, District of Thunder Bay, at TransCanada’s Compressor Station 75 near Keemle Lake. Please see attached map for details. I

The pipeline maintenance activitythat will be completedis an in—lineinspection (internal) of TransCanada’s pipeline (Line 100-1). This activitywill involve some short periods of excessive noise as the various tools are loaded and unloaded from the pipelinelauncher (68) and receiver (75). The data gathered from the in~line inspection is analyzed, and if required, further maintenance activities are planned. This maintenance activity is currently scheduled to be completed during the week of May 8thto 12th.

A fact sheet entitled ‘in—lineInspection’ is attached for further information.

If you have any questions, pleasefeel free to contact me directlyby telephone or e—mail.

Sincerely, ’

Dan Stencill Indigenous and Community Relations Liaison Central Region TransCanada

/dks

— cc: Don Gresch — Land Representative,and Sheshi Epur Project Manager

Page 31 of 35 TransCanadahires a company to track the pigs. They installtemporary above—groundmarkers every two to five kilometres (one to three miles) along in-line the pipeline that are triggered when the pig passes beneath them. The trackers monitor the speed of inspection the pigs and the above—groundmarkers determine the progress of the pigs at road crossings.

The length of the pipelinebeing inspected may require the pigging operation to go through the night. Ifthis isthe case, landowners may notice vehiclesfrom the tracking companies parked with their flashers on at the pipeline/road crossing. Once the pig has passed, the tracker leaves for the next monitoring site.

After the pig run is complete and the data is analyzed, landowners willbe contacted if the pipeline requires investigative digs, repairs or TransCanada is committed to the health and safety of our neighbours, replacements. communities, employees and the environment. We have a comprehensive activities, PipelineMaintenance Program in place to help us meet this commitment. During TransCanada’s in—lineinspection please do not move or disturb the above—ground A key part of our Pipeline Maintenance Program is a procedure called markers or the survey stakes used to mark their in—lineinspection, also referred to as ”pigging." During this procedure we exact location. look for locations where corrosion may have occurred on our pipeline. Specializedinternal inspection devices called "smart pigs” travel through Ifyou have any questions or require further contact your the pipeline collecting data that is then analyzed to determine if there are information, please local areas of concern requiring further investigation. TransCanada representative.

In-lineinspection involvesthe passage of three different ”pigs” through the piece of the pipeline scheduled for inspection. These pigs pass through the pipeline neither disrupting the flow of the natural gas nor the land 450 First Street SW. Calgary, Alberta T2P 5H1 through which these pipelines pass. 1.800.661.3805 www.transcanada.com The first pig cleans out any debris that may have accumulated in the pipe.

The second pig is a sizing tool that ensures the next pig — the ”smart pig”

— willbe able to travel through the pipeline without being damaged or becoming stuck.

The smart pig then measures the wall thickness of the distance of pipeline being inspected. The data collected by the smart pig isthen analyzed. If there is a problem with the pipe, TransCanada willlocate the problem and repair or replace the affected section of pipe.

TransCanada In business to deliver January 2005

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Page 33 of 35 List of Unfinished Business Updated - April 24, 2017

Items Comments

Staff to put out RFP for review as consultant is not longer Organizational Review able to conduct review.

Servicing Options Study RFP Reviewing final draft report to support Official Plan and Master Wastewater and Water setting up ad hoc committee to implement. Servicing Plan

CN Whistle Cessation Bring back resolution to Council.

Job description has been formulated, budget has been Community Services and Economic approved, and ready to post position. Need to review Development Officer contract with legal for terms of employment.

Performance Review and Employee CAO and Council representatives to set objectives and Development plans deliverables.

Treasurer has arranged a time frame for media NHSP Funding for Tent announcement with funding Minister near the end of May.

Page 34 of 35 Shuniah - ADMINISTRATIVE REPORT

REPORT: PG 17-04-20

Date: April 20, 2017

TO: Mayor and Council CC: Craig Baumann, Manager of Operations Nadene Hunley, Clerk/Manager of Planning

FROM: Paul Greenwood, CAO

SUBJECT: Whistle Cessation at Road No.5 North

Recommendation: THAT Council does not proceed with the whistle cessation at Road No.5 North based on the estimated cost of the project and lack of funding available for the project at this time.

Discussion: The purpose of this report is to move forward with a decision regarding the whistle cessation at Road No.5 North based on a request from Council.

Council reviewed a petition from May of 2015 requesting the Municipality to explore and institute a Whistle Cessation By-Law for CPR Public Crossing Number 26195 located at Mile 96.43 on the CPR Nipigon Subdivision that crosses Road No.5 North. Staff have brought back reports on the process required by Transport Canada to have a whistle cease to blow, have had a public meeting, have reviewed what other municipalities have done, reviewed the liability and costs of insurance, have completed the safety audit to determine there would be approximately $80,000 in additional safety improvements required, and have consulted with Transport Canada on available funding to complete the work identified in the safety audit. The funding available under the current program is designated to making improvements to the safety at railway crossings. However, a whistle cessation would be regarded as a decrease in safety and therefore not meet the criteria for the funding.

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