A G E N D A Regular Council Meeting Monday, April 24, 2017 @ 4:00 PM Council Chambers, 420 Leslie Avenue, Thunder Bay ON Page 1) CALL TO ORDER Moment of Silence 2) DISCLOSURE OF PECUNIARY INTEREST No member declared a pecuniary interest on any matter on the agenda. 3) APPROVAL OF AGENDA 4) PETITIONS AND DELEGATIONS –PRESENTATION 5) MINUTES OF PREVIOUS MEETING a) Minutes of the previous Meeting of Council held April 11, 2017 5 - 14 Regular Council - 11 Apr 2017 - Minutes - Pdf b) Matters Arising from Previous Minutes 6) REPORTS & MINUTES FROM OTHER BOARDS & COMMITTEES 7) MOTIONS AND NOTICE OF MOTIONS a) By-law Enforcement b) Building and Planning i) Request to remove a Hold provision By-law 2821-15 15 - 16 RU to AGP - Remove H Mrakic Whereas Council passed By-law 2821-15 to amend By-law 2038- 00 the Zoning By-law for the Municipality of Shuniah from the Rural Zone to Aggregate Extraction and Processing; AND Whereas Council deemed it necessary to impose a Hold provision until such time the proponent and the Municipality agreed to certain terms related to the care and maintenance of the Municipal lands and the opened portion of road know as Macgregor Road further describe as 55R10225 Parts 1, 2 & 3; AND FURTHER THAT the agreement is to set out in perpetuity a Municipal interest on the lands in which the private road or roads are situated on the property described as: FIRSTLY : SRO S/W ¼ Sec 13 CON B SECONDLY : SRO N/W ¼ SEC 13 CON ; THIRDLY: SRO ML 1H, 2H 4H, 5H, 6H, I.L. REED SURVEY Page 1 of 35 FOURTHLY: SRO ML 16E MCNABBS SURVEY AS IN PTA 11637 EXCEPT PTS 3 & 4 PTA120742 & PTS 3 TO 6 55R1403 PT 1 55R2840 PTS 2 & 3 55R13184 (TBR440129 & TBR440130) MACGREGOR S/T EASEMENTS AS IN MCG3999, PTA107138, MCG4001, TBR291094, PTA131009 , THEREFORE BE IT RESOLVED THAT Council hereby directs the Clerk to bring forward a by-law to authorize the agreement with Mark and Judy Mrakic and a By-law which will remove the Holding provision to By-law 2821-15. ii) Request to purchase shoreline road allowance 2303 Amethyst 17 - 18 Harbour 2303 Amethyst Harbour report shoreline That the Clerk is hereby directed to bring forward a by-law to authorize the sale of the Shoreline Road Allowance as described in Reference Plan 55R- 11193 Part 2 laying in front of Part Lot 7 Plan 451 (2303 Amethyst Harbour South Bay Avenue). iii) Request to purchase shoreline road allowance 1945 Crystal 19 - 20 Beach Ave 1945 Crystal Beach shoreline report That the Clerk is hereby directed to bring forward a by-law to authorize the sale of the Shoreline Road Allowance as described in Reference Plan 55R- 8191 Part 3 laying in front of Lot 3 Plan M 100 (1945 Crystal Beach Avenue). iv) Draft Terms of Reference- Ad Hoc Committee to review Draft 21 - 22 Official Plan and Water Servicing Options Study Draft TERMS OF REFERENCE AD HOC COMMITTEE- OP THAT Council hereby directs the Clerk to bring forward a resolution to accept the Terms of Reference for an Ad Hoc Committee for review of the Official Plan AND FURTHER THAT staff advertise for the Community Member position as outlined in the Terms of Reference. c) Public Works i) Request to sole source crack sealant work on various municipal 23 roads 2017 Asphalt Crack Sealing Quotation THAT Council hereby awards the sole source quote for Asphalt Crack Sealing to Northern Crack Sealers Inc. for annual asphalt crack sealing services and associated traffic control with an upset amount not to exceed the approved 2016 Capital Budget amount of $30,000. Page 2 of 35 ii) MTO Hwy 527 Improvements 24 - 25 Contact Letter Hwy 527 Hwy 527_Project Location THAT Council hereby receives a copy of the Letter and Map outlining the proposed Hwy 527 improvements and a copy of same be filed in the Clerk's Office. d) Fire Department i) Appoint Kyle Murray to the Shuniah Volunteer Fire Department THAT the following persons are hereby appointed as a member of the Shuniah Fire Department. Mr. Kyle Murray e) Administration i) Refreshment Trucks and Business Licensing 26 Refreshement Trucks and Business Licence That Council hereby defers any decision regarding business licensing for food trucks in Shuniah for one year and that it be brought back for reconsideration in the spring of 2018. f) Finance Department 8) BY-LAWS a) A by-law to authorize the sale of shoreline road allowance Jones 27 2303 Am Harbour shoreline bylaw THAT A by-law to authorize the Mayor and Clerk to sign transfer documents with respect to the sale of shoreline road allowance in front of Lot 7 Plan 451 2303 Amethyst Harbour is deemed to have been read a First and Second Time this 24th Day of April 2017 . THAT A by-law to authorize the Mayor and Clerk to sign transfer documents with respect to the sale of shoreline road allowance in front of Lot 7 Plan 451 2303 Amethyst Harbour is deemed to have been read a Third and Final time this 24th Day of April 2017, and numbered ______________; AND THAT the said by-law be engrossed in the By-law Book. b) A by-law to authorize the sale of shoreline road allowance Rose 28 1945 Crystal Beach shoreline bylaw THAT A by-law to authorize the Mayor and Clerk to sign transfer documents with respect to the sale of shoreline road allowance in front of Lot 3 Plan M100 1945 Crystal Beach Ave is deemed to have been read a First and Second Time this 24th Day of April 2017 . Page 3 of 35 THAT A by-law to authorize the Mayor and Clerk to sign transfer documents with respect to the sale of shoreline road allowance in front of Lot 3 Plan M100, 1945 Crystal Beach Ave is deemed to have been read a Third and Final time this 24th Day of April 2017, and numbered ______________; AND THAT the said by-law be engrossed in the By-law Book. 9) REPORTS OF MAYOR AND MEMBERS OF COUNCIL 10) GENERAL CORRESPONDENCE a) Lakehead Region Conservation Authority Provincial Ground Water 29 - 30 Sampling Well # 4 Birch Beach LRCA Provincial Groundwater Monitoring Network b) Trans Canada Pipe Notice of routing maintenance 31 - 33 TC Pipe Notice of Maintenance 11) UNFINISHED BUSINESS a) List of Unfinished business dated April 20 2017 34 List of Unfinished Business April 20 2017 b) Senior of the Year nominations c) Whistle Cessation- deferred from March 14, 2017 meeting and directed 35 to be brought back to the April 11, 2017 meeting Admin Report 17 04 20 Whistle Cessation 12) NEW BUSINESS 13) CLOSED SESSION - *No closed session 14) CONFIRMATORY BY-LAW 15) ADJOURNMENT Page 4 of 35 Minutes of the Regular Meeting of Council Held on Tuesday, April 11, 2017 at 4:00 PM in Council Chambers, 420 Leslie Avenue, Thunder Bay, Ontario THOSE PRESENT: Mayor Wendy Landry Councillor Don Smith Councillor Donna Blunt Councillor Duff Stewart Councillor Ron Giardetti COUNCIL ABSENT: ALSO PRESENT: Nadene Hunley-Johansen, Clerk Paul Greenwood, CAO Craig Baumann, Manager of Operations Blair Arthur, Fire Chief Susan Moore, Treasurer 1 CALL TO ORDER Moment of Silence Res No. 1186-17 Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt THAT this Regular Meeting of Council is hereby called to order at 4:01 p.m. CARRIED. 2 DISCLOSURE OF PECUNIARY INTEREST Councillor Blunt declared a pecuniary interest in the Monthly Expenses, item 6 (f)(I) cheque number 15942 because the company involved gains access to their property through private lands owned by her husband. 3 APPROVAL OF AGENDA Res No. 1187-17 Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt THAT the agenda be accepted as amended. Move the closed meeting to 6 b)iii) CARRIED. 4 MINUTES OF PREVIOUS MEETING a) Minutes of the previous Meeting of Council held March 28, 2017 Res No. 1188-17 Page 1 of 10 Page 5 of 35 Regular Council April 11, 2017 Moved by Councillor Donna Blunt, seconded by Councillor Duff Stewart THAT the Minutes of the Regular Meeting of Council held March 28, 2017 be adopted as circulated and that same be filed in the Clerk's Office. CARRIED. b) Minutes of the Special Meeting of Council held March 21, 2017 Res No. 1189-17 Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt THAT the Minutes of the Special Meeting of Council held March 21, 2017 be adopted as circulated and that same be filed in the Clerk's Office. CARRIED. c) Matters Arising from Previous Minutes Councillor Blunt requested that staff bring forward a report outlining the for pros and cons for debt financing. The CAO indicated that theTreasurer and CAO ill be working on it. 5 REPORTS & MINUTES FROM OTHER BOARDS & COMMITTEES 6 MOTIONS AND NOTICE OF MOTIONS a) By-law Enforcement b) Building and Planning i) Official Plan Ad Hoc Committee Council directed staff to bring back terms of reference, and that the Clerk, Councillor Blunt, a Land Planner, perhaps someone from the Committee of Adjustment be part of the Ad Hoc Committee. Res No. 1190-16 Moved by Councillor Duff Stewart, seconded by Councillor Donna Blunt THAT Council hereby directs staff to draft Terms of Reference for the striking of an Ad Hoc Committee in order to review and make recommendations to Council pertaining to the current Draft Official Plan; AND FURTHER THAT the Committee consists of 4 members to include one member of Council, one Staff member, one Land Planner, one member of the Community whose background is competent in and familiar with land planning and land use Page 2 of 10 Page 6 of 35 Regular Council April 11, 2017 planning policies.