ALVIN INDEPENDENT SCHOOL DISTRICT BOARD of TRUSTEES REGULAR BOARD MEETING February 11, 2020 Official Agenda 7:00 PM

ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR BOARD MEETING February 11, 2020 Official Agenda 7:00 PM

1. Call Meeting to Order and Establish Quorum 2. Pledge of Allegiance and Invocation 3 3. Introduction of Greeters 4 4. Superintendent's Report 5 5. Commendations 6 6. Presentation A. Facility Naming Committee 9 7. Open Forum - Information Only 8. Consent Agenda - Action Items A. Request to Consider Approval of Board Minutes 10 B. Request to Consider Approval of Budget Amendment #3 and Related Projects 18 C. Request to Consider Approval of Budget Amendment #4 / Server Upgrade Project 20 D. Request to Consider Approval for Award of Contractor Consultant Proposals 22 E. Request to Consider Approval for Electrical Easement to CenterPoint Energy for the EC Mason 26 Replacement Campus F. Request to Consider Approval for the Dedication of Water Service Easement to the City of 29 Manvel for the EC Mason Replacement Campus G. Request to Consider Approval for the Dedication of Easement to CenterPoint Energy at High 32 School #4 H. Request to Consider Approval for Single Line Item Purchase Over $75,000 35 I. Request to Consider Approval of Calling Trustee Election and Schedule Election Dates 37 J. Request to Consider Approval of County Wide Joint Election 41 9. Request to Consider Approval of Naming Committee Recommendations - Business Action 53 Item 10. Request to Consider Approval for Proposal for HB3 PREK Proposal - Business Action Item 54 11. Request to Consider Approval of Pre-Kindergarten Full-Day Waiver for the 2019-20, 2020- 56 2021 and 2021-2022 School Year - Operations Action Item 12. Request to Consider Approval of Attendance Zone Boundary Adjustments of: Elementary, 57 Jr. High, High School Leveling and Jr. High Plan 2021-2022 - Operations / Action Item 13. Request to Consider Approval of Alvin ISD Emergency Operations Plan - Operations Action 58 Item 14. Request to Consider Employment of Personnel - Personnel Action Item 59 15. Future Agenda Items 16. Closed Executive Session A. 551.074 Discuss Personnel or to Hear Complaints Against Personnel 17. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the board’s attorney. 551.072 Discussing purchase, exchange, lease, or value of real property. 551.073 Discussing negotiated contracts for prospective gifts or donations. 551.074 Discussing personnel or to hear complaints against personnel. 551.075 To confer with employees of the school district to receive information or to ask questions. 551.076 Considering the deployment, specific occasions for, or implementation of, security personnel or devices. 551.082 Considering the discipline of a public school child, or complaint or charge against personnel. 551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will instruct its representatives to follow, in consultation with representatives of employee groups. 551.084 Excluding witnesses from a hearing.

Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either:

(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or (b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine.

Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Pledge of Allegiance

Category Pledge of Allegiance

Resource Personnel Renae Rives, Communications

Attachments None Rationale Hasse Elementary students will lead the Pledge of Allegiance.

Budget Implications None

Recommendation or None Proposed Motion

3 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Greeters

Category Greeters

Resource Personnel Renae Rives, Communications

Attachments None Rationale February is CTE Month.

Greeters are Skills USA Students.

Budget Implications None

Recommendation or None Proposed Motion

4 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Superintendent’s Report

Category Superintendent’s Report

Resource Personnel Carol Nelson, Superintendent

Attachments None Rationale Mrs. Nelson, Superintendent of Schools, will give an overview of current activities in Alvin ISD.

Budget Implications None

Recommendation or None Proposed Motion

5 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Student & Faculty Commendations

Category Recognition

Resource Personnel Carol Nelson, Superintendent Renae Rives, Communications Attachments None

Rationale Student Commendations

The Texas State Thespian Contest takes place each year at the Gaylord Hotel and Conference Center in Grapevine. Students come from all over Texas to compete in rigorous acting events, participate in workshops and hear from college theatre departments from around the state. The top placing individuals and acting teams advance to the National Thespians Contest in Lincoln Nebraska, June of 2020.

Alvin High School National Qualifiers: Duet Acting- Rachel Hohman Lauren Collins Duet Acting- Madelyn Weiskopf Davila Dulce Maxwell Group Acting- Edgar Dolz Atticus Simmons Helen Hendricks Stevie Goodman Jaycie Wilkerson Aaron Yuchenewicz

Manvel High School National Qualifier: Monologue Acting- Madison Dupaty

Shadow Creek High School National Qualifers: Duet Musical- Kaden Rincon Jaylon Morgan

6 Duet Musical- Rheagan Higgins Jaida Thomas Monologue Acting- Sierra Salazar Sound Design- Samantha ONeill Stage Management- Karyn South

In addition, Shadow Creek's Duet Musical Teams and Alvin's Group Acting Team got called back for the Finals Showcase

All State Band and Choir Seven talented musicians across Alvin ISD were selected as 2020 Texas All-State members through the Texas Music Educators Association (TMEA). This is the highest honor a Texas music student can receive and earns these students a spot to perform in one of 15 ensembles throughout the band, choir and orchestra divisions. The process began with more than 70,000 high school students across the state competing and advancing through multiple rounds of competition over the last 3 to 4 months. The TMEA All-State Bands and Choirs make up the top 2% of all music students in the entire State. The All-State students will now practice together over three days of rehearsals, directed by nationally recognized conductors. They will then perform before more than 30,000 people during the annual TMEA Clinic/Convention in San Antonio on February 15, 2020.

Congratulations to the following students: James Laase - Shadow Creek HS Band Ali Rehman, Shadow Creek HS Band Nicholas Mathew, Shadow Creek HS Choir Danielle Jacob, Shadow Creek HS Choir Jaida Thomas, Shadow Creek HS Choir Justin Johnson, Manvel HS Band Ethan Marfil, Manvel HS Choir

After correctly spelling the word “tyrannical,” fourth grader Neev Shaw from Pomona Elementary defended his title and took home the first-place trophy for the Alvin ISD Spelling Bee! Neev was the last student standing after 17 tough rounds of competition against other elementary and Jr. High spellers from across the District. The runner up was fourth grader Veeksha Sai Dasika of York Elementary. We wish Neev luck in the next round of competition in the Houston Public Media Spelling Bee to be held on February 29, 2020. Neev Shaw – Pomona Elementary

District Goal(s) None

Budget Implications None

Recommendation or That a commendation be presented to the students listed Proposed Motion above.

8 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Facility Naming Committee Presentation

Category Presentation

Resource Personnel Carol Nelson, Superintendent Renae Rives, Director of Communications Attachments None

Rationale The Alvin ISD Facility Naming Committee has been meeting for the past couple of months to conduct the facility naming process established under Board Policy CW local. On behalf of the committee including board members, administrators, staff, and community members, Buck Holton, Melba Ervin, and Jamie Headley will provide the Board of Trustees with an update on the process as well as the naming recommendations for:

High school #4, located in Iowa Colony, junior high #8, located in Manvel, the swimming pool at Alvin High School, and the performing arts center at Alvin High School. Additional recommendation includes renaming of ASSETS Academy.

District Goal(s) None

Budget None Implications

Recommendation None or Proposed Motion

9 BBooaarrdd WWoorrkksshhoopp JJaannuuaarryy 88,, 22002200 On January 8, 2020 the Alvin Attest: Independent School District Board of Trustees met for a Workshop Meeting at 12:00 noon in the Central Administration Building, AISD, Alvin, Texas, with the following members present: ______Earl Humbird, Tiffany Wennerstrom, Earl Humbird, President Julie Pickren, Regan Metoyer Peterson and Vivian Scheibel.

Nicole Tonini and Cheryl Harris were unable to attend the meeting.

Alvin ISD administrative staff were in ______attendance as well. Tiffany Wennerstrom, Secretary

ITEM #1 - CALL TO ORDER President Humbird called the meeting to order stating that a quorum of Board members were present, notice was duly posted, and the meeting was called to order in accordance with the Texas Open Meetings Act, Texas Government Code Section 551.001.

ITEM #2 – DISCUSS INFORMATIONAL ITEMS RELATED TO UPCOMING (January 14, 2020) BOARD AGENDA The January 14, 2020 Board agenda was reviewed and discussed.

ITEM #3 – ADJOURNMENT President Humbird made a motion to adjourn the meeting. Trustee Wennerstrom gave a second to the motion. Motion carried unanimously (5-0).

Meeting was adjourned at 12:50 p.m.

10 RReegguullaarr BBooaarrdd MMeeeettiinngg JJaannuuaarryy 1144,, 22002200 On January 14, 2020 the Alvin Independent School District Board SHADOW CREEK HIGH of Trustees met for a Regular SCHOOL 2019 FOOTBALL Meeting at the Alvin Independent TEAM School District – 301 E. House WHEREAS, our nation’s most precious Street – Alvin, Texas with the commodity is our youth and we recognize that following members present: participation in organized athletics helps build character, teaches a wholesome sense of fair Cheryl Harris, Tiffany play and good sportsmanship, and helps to Wennerstrom Earl Humbird, develop tomorrow’s leaders by creating Regan Metoyer, Nicole Tonini, incentives, providing challenges and instilling Julie Pickren and Vivian Scheibel pride in community; and WHEREAS, on December 20, 2019 the Superintendent Nelson and other Shadow Creek High School Football Team administrative staff were also won the State Championship in the 5A D1 Division; and present. WHEREAS, the Shadow Creek team members: Kyron Drones, Randy Masters, ITEMS #1 - CALL MEETING TO Kelvon Brown, Xavion Alford, Trent ORDER McGaughey, Isaiah Harper, Jalen Emery, President Humbird called the Mike Strange, Jahkin Middleton, Greg meeting to order at 7:00 p.m. in Hancock, Jeremiah Harris, Kullen Murrell, accordance with the Texas Open C.J. Brown, Jared Jackson, Vyntrael Bruno, Meetings Act, Texas Government Seth Jones, Jordan Marrero, C.J. Guidry, Code Section 551.001 stating that a Dejuan Lewis, Jorge Jones, Jaidan Scott, quorum of Board members was Derrick Pittman, Chanceller Byers, Jaylen Lane, T.J. Marshall, Jay’Veon Bell, Beau present notice was duly posted in Burns, Damien Palomo, Thomas Davis, Kylan accordance with the Texas Open Jackson, Terrence Cooks, Ethan Nguyen, Meetings Act, Texas Government Terreance Ellis, Ty Harris, Jordan Best, Byron code Section551.001. Roberson, Warren Shankle, E’Fabian Allen, Jairo Castillo, Cenard Gonzales, Jeremy ITEM #2 – INVOCATION & Harris, Josh Martin, Corey Smith, Sheldon PLEDGE OF ALLEGIANCE Lee, Illiya Hicks, Raelon James, Dylan The invocation was given by Trustee Wilson, Greg Brown, Michael Castaneda, Wennerstrom and the pledge was Jordan Scott, Nathaniel Guajardo, Damien led by Nelson Elementary students. Jackson, Caleb Leonard, Eric Landaverde, Xavier Sanchez, Wilman Landaverde, Will

Martin, Matt Allison, Chris White, Alec ITEM #3 – SUPERINTENDENT’S Bryant, Ronald Triplette, De’Vante Johnson, REPORT Ryan Williams; Coaches,Tyrone Green, Ray Mrs. Nelson reviewed current and Garza, Rene Glapion, Demetrius Woods, Al upcoming activities in the district. James, Aundra Long, Kevin Drones, Matthew Bass, Ben Lane, Will Gulley, JC Ramirez, ITEM #4 – REQUEST TO Flash Burns, John Lee, AJ Johnson, Ben CONSIDER APPROVAL OF MacMillan and Head Coach Brad Butler RESOLUTION exemplified hard work, good attitudes and sportsmanship that contributed to their A resolution was presented for victory; and approval by the Board of Trustees to WHEREAS, WE, The ALVIN ISD Board of recognize the championship efforts Trustees, so wish to honor the Shadow Creek of the Shadow Creek Sharks 2019 High School Football team and Coaches for football team for winning the 5A the way they represented this school district; Division 1 State Title. This is the we recognize their discipline and hard work, first football state championship in and commend them for giving their very best the history of Alvin ISD. on and off the field. I urge each and every member of the Alvin ISD community to join Trustee Humbird read the with us in resolution (resolution attached) recognizing our team for their outstanding achievement.

11 Page 2 Regular Board Meeting January 14, 2020 NOW, THEREFORE, Earl Humbird, Presidents Cup Team to win all President of The ALVIN ISD Board of three matches. Team USA won the Trustees, on behalf of the Alvin ISD Board 2019 Jr. Presidents Cup! Members, do hereby affix my signature this 14th day of January 2020. Staff Commendations Kim Alvarez named the 2019 Board President TASPA Personnel Administrator

of the Year.

______ITEM #6 – GREETERS Earl Humbird The Greeters for the evening were art students from Brothers Trustee Wennerstrom made a Elementary. They presented the motion to approve the Resolution as School Board with pieces of their art presented. Trustee Harris seconded work in honor of School Board the motion. Motion carried Appreciation Month. unanimously (7-0). ITEM #7 – PRESENTATION ITEM #5 – COMMENDATIONS Representatives of the School The Shadow Creek Sharks football Boundary Advisory Committee team won the 5A Division I State presented their proposed boundary Football Championship. The changes to take effect: Sharks defeated Denton Ryan HS 28-22 to bring home the State Elementary Leveling Fall 2020 Championship! The Sharks made Junior High Leveling Fall 2020 High School Leveling Fall 2020 UIL history by winning a State Junior High Rezone Fall 2021 Championship during their first two years of varsity eligibility and for posting a two year record of 31-1! ITEM #8 – OPEN FORUM The Sharks also made Alvin ISD Hillary Bruton, “Pomona Proud” history by becoming the first representing residents of the football team from Alvin ISD team to Pomona development addressed the win a State Championship. Several Board of Trustees regarding team leaders were recognized as rezoning. was: ITEM #9 – REQUEST TO Brad Butler – Head Football CONSIDER APPROVAL OF Coach / Shadow Creek High CONSENT AGENDA ITEMS A – I School Trustee Tonini asked that Item B be Received the following of the year pulled from the consent agenda. awards: Trustee Metoyer Peterson made a  Vype Houston Coach of the Year motion to approve Consent Agenda  Padilla Poll Texas 5A Coach of the Year Items A, C, D, E, F, G, H AND I.  Touchdown Club of Houston Coach Trustee Scheibel seconded the of the Year motion. Motion carried  MaxPreps Texas High School Coach unanimously (7-0). of the Year

ITEM A – REQUEST TO CONSIDER Student Commendations APPROVAL OF BOARD MINUTES Shadow Creek High School Golfer, Vishnu Sadagopan was The following Board minutes were one of only 12 American golfers to presented for approval: take part in the 2019 Junior Presidents Cup which took place in December 10, 2019 Melbourne, Australia December 8 & January 8, 2020 9. Vishnu was the only player on the 2019 Team USD Junior

12 Page 3 Regular Board Meeting January 14, 2020 ITEM G – REQUEST TO CONSIDER ITEM B – PULLED FROM APPROVAL OF FUNDRAISERS CONSENT AGENDA Administration Regulations for Board Policy FJ (Local) indicate that ITEM C – REQUEST TO CONSIDER Alvin ISD Trustees will aporove APPROVAL FOR AWARD OF campus activity fundraisers that are CONTRACTOR CONSULTANT anticipated to raise $10,000 or PROPOSALS more. Eight proposals were received for service commodity codes as There are four fundraisers in the classified under the Contractor spring 2020 that are anticipate to Consultant Proposals for a one-year generate more than the designated non-exclusive award with the option amount. They are: to renew for an additional two years. Mark Twain: ITEM D – REQUEST TO CONSIDER PTO – World’s Finest Chocolate APPROVAL OF COOPERATIVE McNair Jr. High: PURCHASING CONTRACT Fredericksburg Farms MANAGEMENT FEES Pursuant of TEA code 44.0331(a) SCHS: Band – CFS Custom Fundraising should a school district enter into a Solutions purchasing contract valued at $25,000.00 or more or any other Choir Booster Club SCHS Choral cooperative purchasing program Festival authorized for school districts by law, the district shall document any ITEM H – REQUEST TO CONSIDER APPROVAL OF contracted related fees, including INSTRUCTIONAL MATERIALS any management fees, and the purpose of any fees under the Approval was requested for the contract. adoption of the instructional materials detailed in Proclamation ITEM E – REQUEST TO CONSIDER 2020 for the following areas: APPROVAL OF PROFESSIONAL SERVICE AGREEMENT English Language Arts & Reading, English I-IV The following Professional Service Reading I-II (ESL) contracts have been negotiated: English for Speakers of Other Languages, English I-II English Language Development &  PBK Architects Acquisition  Edminister, Hinshaw, Russ & HS Debate Associates (dba EHRA Engineering)

ITEM I – REQUEST TO CONSIDER ITEM F – REQUEST TO CONSIDER APPROVAL OF TASB POLICY APPROVAL OF PROPERTY IN UPDATE 114 TRUST The first reading of TASB Update The Offer & Recommendation 114 was approved at the December Report listing this month includes: 10, 2019 Board Meeting. Final

Acct. # 0420-0103-130 approval was asked for. Legal Desc. A0420 Hooper & Wade Tract 11A-11A2 Acres .0136 ITEM B – REQUEST TO CONSIDER Total Taxes Due $5,999.58 APPROVAL OF BUDGET AISD Taxes Due $2,651.69 Offer $2,700 AMENDMENT The recent implementation of House The Board was asked to accept the Bill 3 provides a provision to cover recommendation of the Brazoria the cost of one college focused County Property Tax Resale assessment (ACT/SAT) for students Committee and approve the sale of during their junior or senior year. the property. This particular provision provides Alvin ISD with the dollar for dollar

13 Page 4 Regular Board Meeting January 14, 2020 cost associated with the district staff and committee administration of the allowable members and then sharing the exams. information at the December meeting. The community also had Alvin ISD previously covered the an opportunity in November to costs of some SAT exams for submit comments or questions students; however, during the first through Let’s Talk about the draft year of House Bill 3 implementation, calendar. The committee then all juniors and seniors in the district applied all of the information will have the opportunity to take an gathered to create the recommended eligible exam. The amount allocated calendar. in the approved budget did not account for this new House bill 3 Trustee Harris made a motion to provision. For that reason, budget approve the 2020-2021 Alvin ISD amendment #2 is being requested to School calendar as presented. increase revenue and expenditures Trustee Tonini seconded the motion. in the amount of $40,000 Motion carried unanimously (7-0). specifically related to SAT and ACT testing. The first day of school will be August 20, 2020. Trustee Scheibel Increase Revenue: 58XX - $40,000 thanks administration and the committee for presenting the Increase Function 11 - $40,000 calendar in January and for aligning the Spring Break with surrounding Discussion ensured with Dr. Combs districts. noting that HB3 is implementing a program Alvin ISD has had for ITEM # 11 – REQUEST TO years…the district is simply CONSIDER APPROVAL OF increasing the allocation. The state EMPLOYMENTS is already flowing the funds to cover As Presented the costs and there will be a “settle up” depending on how many Trustee Tonini made a motion to students actually take the exam. approve all employments as Dr. Combs further noted that the presented. Trustee Wennerstrom Advanced Academic Department will seconded the motion. Motion be administering the SAT during the carried unanimously (7-0). school day and it is available for all Juniors and Seniors this year. ITEM #12 – FUTURE AGENDA ITEMS Trustee Harris made a motion to No future agenda items were approve the budget amendment in requested. the amount of 40,000. Trustee Pickren seconded the motion. ITEM #13 – CLOSED EXECUTIVE Motion carried unanimously (7-0). SESSION The Board of Trustees entered into a ITEM #10 – REQUEST TO closed executive session at 8:02 CONSIDER APPROVAL OF 2020- p.m. to discuss the following: 2021 ALVIN ISD ACADEMIC CALENDAR 551.072 Discuss purchase, The District Education Improvement exchange, lease or value of real Committee (DEIC), which is property comprised of teachers, parents and 551.076 Consider deployment, community leaders collaborated specific occasions for, or over several meetings to create the implementation of, security 2020-21 Alvin ISD Academic personnel or devices

Calendar. The committee members went through a process of collecting data and input from parents,

14 Page 5 Regular Board Meeting January 14, 2020 ITEM #14 – ADJOURNMENT The Board of Trustees returned into an Open Session at 9:36 p.m.

Trustee Humbird made a motion to adjourn. Trustee Wennerstrom seconded the motion. Motion carried unanimously (7-0).

Meeting was adjourned at 9:35 p.m.

Attest:

______Earl Humbird, President

______Tiffany Wennerstrom, Secretary

15 SSppeecciiaall MMeeeettiinngg JJaannuuaarryy 2211,, 22002200 On January 21, 2020 the Alvin motion. Motion carried Independent School District Board unanimously (7-0). of Trustees met for a Special Meeting at 6:30 p.m. in the Central Attest: Administration Building, AISD, Alvin, Texas, with the following members present:

Earl Humbird, Cheryl Harris, Tiffany Wennerstrom, Julie Pickren, Vivian Scheibel, Nicole Tonini and Regan ______Metoyer Peterson. Earl Humbird, President

Superintendent Nelson was present as well.

ITEM #1 - CALL TO ORDER President Humbird called the meeting to order stating that a quorum of Board members were ______present, notice was duly posted, Tiffany Wennerstrom, Secretary and the meeting was called to order in accordance with the Texas Open Meetings Act, Texas Government Code Section 551.001.

ITEM #2 – CLOSED EXECUTIVE MEETING The Board entered into a Closed Executive Session at 6:31 p.m. to discuss the following:

1. 551.074 Superintendent’s Evaluation / Contract

The Board returned into an Open Session at 8:35 p.m.

ITEM #3 – OPEN SESSION -- POSSIBLE ACTION FROM CLOSED EXECUTIVE SESSION Trustee Tonini made a motion to amend Superintendent Nelson’s contract as discussed in Closed Session. Trustee Harris seconded the motion. Motion carried unanimously (7-0).

Superintendent Nelson’s contract was extended to June 30, 2025.

ITEM #4 – ADJOURNMENT Trustee Humbird made a motion to adjourn the meeting at 8:36 p.m. Trustee Scheibel seconded the

16 BBooaarrdd WWoorrkksshhoopp FFeebbrruuaarryy 55,, 22002200 On February 5, 2020 the Alvin Attest: Independent School District Board of Trustees met for a Workshop Meeting at 12:00 noon in the Central Administration Building, AISD, Alvin, Texas, with the following members present: ______Earl Humbird, Cheryl Harris, Nicole Earl Humbird, President Tonini, Tiffany Wennerstrom and Julie Pickren.

Vivian Scheibel and Regan Metoyer Peterson were unable to attend the meeting. ______Alvin ISD administrative staff were in Tiffany Wennerstrom, Secretary attendance as well.

ITEM #2 – DISCUSS INFORMATIONAL ITEMS RELATED TO UPCOMING (February 11, 2020) BOARD AGENDA The February 11, 2020 Board agenda was reviewed and discussed.

ITEM #3 – ADJOURNMENT President Humbird made a motion to adjourn the meeting. Trustee Wennerstrom gave a second to the motion. Motion carried unanimously (5-0).

Meeting was adjourned at 12:32 p.m.

17 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Budget Amendment #3 and Related Projects Category Business / Action Item

Resource Personnel Daniel Combs, Chief Financial Officer

Attachments None

Rationale The following budget amendment is being presented in light of updated revenue projections and various identified district needs.

The District is currently projecting, and requesting a budget amendment, to show increased revenue from two sources including SHARS reimbursement revenue in the amount of $3,000,000 and State Foundation Revenue in the amount of $1,597,944.25.

Revenue increase of $3,000,000 to: 199-00-5931-0000-000-00-0-000-0 Revenue increase of 1,547,944.25 to: 199-00-5812-0000-000-00-0-000-0

School Health and Related Services (SHARS) Reimbursement The following request is to account for increased expenses related to SHARS processing fees.

Increase allocation of $250,000 to: 199-11-6299-0000-999-23-0-504-0

Maintenance and Operations The following request is to replace the single-ply roof at Don Jeter Elementary ($136,000), Fire Alarm Upgrades at Rodeo Palms Jr. High ($74,000) as well as an increase of $492,000 to address operational projects and expenses.

Increase allocation of $136,000 to: 199-51-6629-7257-110-99-7-516-0 Increase allocation of $74,000 to: 199-51-6249-7263-042-99-7-516-0 Increase allocation of $492,000 to:

18 199-51-6259-0042-002-99-0-516-0 Technology Services The following request is related to the network infrastructure “loop” project that began with the Board approved 2017-2018 capital budget. The current request is asking the Board to reauthorize $443,616.25 in previously approved 199 capital funds and authorization to complete the multi-year, multi- fund project with a not to exceed project amount of $1,547,054 with Board approved vendor ICTX.

Increase allocation of $443,616.25 to: 199-53-6639-7349-999-99-7-515-0

The following is a request for a capital allocation of $190,828 to address outdated A/V systems at multiple district facilities and a request to approve Spectrum to complete upgrades at Alvin High School in the amount of $165,828. Increase allocation of $190,828 to: 199-53-6395-7338-999-99-7-515-0

Transportation The following is a request for capital allocations in the amounts of $35,000 for diesel engine replacements and $150,000 for outdated bus camera replacements. Increase allocation of $35,000 to: 199-34-6639-7370-999-99-7-510-0 Increase allocation of $150,000 to: 199-34-6395-7372-999-99-7-510-0

Police Department The following is a request for capital allocations in the amounts of $15,000 for police communications consoles, $6,500 for body worn cameras, and $5,000 for bullet proof vests.

Increase allocation of $15,000 to: 199-52-6395-7301-999-99-7-512-0 Increase allocation of $6,500 to: 199-52-6395-7303-999-99-7-512-0 Increase allocation of $5,000 to: 199-52-6395-7300-999-99-7-512-0 District Goal(s) Fiscal Responsibility

Budget Implications As referenced above

Recommendation or That the Board approve budget amendment #3 and related Proposed Motion projects as presented.

19 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval of Server Upgrade Project

Category Business / Action Item

Resource Personnel Daniel Combs, Chief Financial Officer

Attachments Memo from Mickie Dietrich, Director of Purchasing

Rationale Budget Amendment #4

Pursuant to Texas Education Code 44.031 (a),(4), we are requesting approval for the purchase of district-wide networking equipment in the amount of $845,442.17 from DataVox using the DIR cooperative contract #DIR-TS-4160.

We are requesting approval of a 60 month Municipal Lease for the above purchase with an advance annual payment of $179,906.16. We will be financing the purchase through NCL Government Capital under the Sourcewell cooperative contract #032615-NCL

We are requesting a budget amendment for the payment associated with year one in the amount of $179,906.16 from fund balance for the above purchase and approval to commit to the total project cost.

Budget Amendment Accounts: Revenue Increase of $179,906.16 199-00-5812-0000-000-00-0-000-0

Increase Allocation of $179,906.16 199-53-0000-0000-000-00-0-000-0

District Goal(s) Fiscal Responsibility

Budget Implications As referenced above

Recommendation or That the Board approve the purchase, lease, and budget Proposed Motion amendment related to the district-wide networking equipment as presented.

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich Director of Purchasing

January 30, 2020

TO: Daniel Combs

FROM: Mickie Dietrich John Wilds Don Rabalais

SUBJ: SERVER UPGRADE PROJECT

During the prior year’s capital requests, Technology Services identified needs related to outdated servers. Currently, 22 of Alvin ISD’s 42 servers are outside of their life cycle (5 years or older). Additionally, over the last month, the department has been working to address a number of components of the current hardware that have failed.

By working with various State of Texas Cooperative vendors to replace the current system with similar equipment (manual spinning hard drives, nightly backups and no site wide redundancy) Technology Services has negotiated favorable costs for upgrading to a newer system. The new system will use solid state drives, provide multiple network backups during the day, and site-wide redundancy. The total expenditure for the purchase is $845,422.17 from DataVox using HP equipment under the DIR contract #DIR-TSO-4160.

Upon analysis of financial leasing, we are requesting to spread the expenditure over a 60 month Municipal Lease with an advanced annual expenditure of $179,906.16. NCL Government Capital is a Municipal Leasing company. This company is an approved vendor under the Sourcewell Cooperative contract #032615-NCL. Upon approval, lease documents will require signatures by the board and superintendent.

We are requesting a budget amendment for the payment associated with year one in the amount of $179,906.16 for the above purchase and approval to commit to the total project cost. .

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567 Physical Address: 2200 Stapp Maxwell, Alvin, Texas

21 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval for Award of Contractor Consultant Proposals Category Business / Action Item

Resource Personnel Patrick Miller, Chief Operations Officer

Attachments Memo from Mickie Dietrich, Director of Purchasing Rationale Ten (10) proposals were received for service commodity codes as classified under the Contractor Consultant Proposals (2002CS RFP) for a one year non-exclusive award with the option to renew for an additional two years.

District Goal(s) Fiscal Responsibility

Budget Implications None

Recommendation or That Board approves the Contracted Services as presented. Proposed Motion

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich Director of Purchasing Jennifer Ortiz Contract Specialist

January 23, 2019

TO: Patrick Miller

FROM: Mickie Dietrich, Jennifer Ortiz

RE: February 2020 Contract Submissions ● Contractor Consultant Proposal (CCP)– #2002CS RFP ______

Policies and procedures have been established to provide for any and all Service Contract Proposals to be extended monthly for board award due to the total aggregates in any given category being over the $50,000 threshold pursuant of 44.031 (a) and 44.031(f). These are January’s submissions for award by the board at the February board meeting.

All proposals and agreements were extended meeting the specified commodity code qualifications identified per contracts. The proposals and agreements were made available on the Alvin ISD Website, as well as, staff were informed of the proposal process and encouraged to contact vendors.

We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors may be designated as suppliers for the items covered under the terms of the contract for the duration of said contract.

Contracted Consultant Proposal (CCP)– #2002CS RFP

Under the guidance 44.031(a) (2), these contracts will be for a one (1) year term beginning the date the RFP is awarded by the board, with the option to renew for an additional two (2) years should all parties be in agreement for a NON- EXCLUSIVE AWARD.

Contracted Service Providers will be used on an as needed basis throughout the District. The services and commodity codes included in the CCP are listed below:

COMMODITY SUB-CATEGORY DESCRIPTION CODE FAEQUPSRV Fine Arts – Misc Fine Arts General Supplies/Equipment Repair Services FACOSTUMES Costumes and Accessories to include Alterations NEWSWRITE Newspapers Publications Advertising, Provide Athletic Reviews; Media Release STAFCONVO General Staff Development - Convocations CONSULTADMIN Consulting Service - Administrative, Board Training, Facilitate Community Advisory Council, Bond Planning CONSULTOTHR Consulting Services – Not Otherwise Classified CONSULCHEER Consulting and Training for Student Cheer and Team Building

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567 Physical Address: 2200 Stapp Maxwell, Alvin, Texas

CONSULTINSR Insurance Consulting CONSULTRAFF Traffic Consulting - Design Service TECSERVICES Data Processing, Computer Programming and Software Services TECTRNSERV Computer Educational Training Services SERVASSEMBL Assemblies – Student Programs; Theatre Groups; Authors Visits; Motivational Speaking; Student Training with Multi Groups in one setting STAFMOTIVAT Staff Development – Motivational Team Building / Leadership STAFTRAININST Staff Development - Instructional Based Training/ ChildCare Training INSTTRAIN Instructional Training for Testing PSAT/SAT/ACT INSTTRNSGGP Classroom Instructional Training within a Single Group, Video Conference, Kickstart, Communities in Schools MNTGENEREP Generator Maintenance Repairs and Services SERVCALIBRATE Equipment Maintenance & Repair to Include Calibration FINAUDIT Accounting Services - Auditing, A/P Auditing SPEDVACCIN Vaccination Program Services SERVRECMGMT Records Management to Include Shredding BLDGINSPCER Inspection & Certification Services as per TDLR and TAS Standards; Conduct On Site Inspections FAMUSPROD Music Production Services Video Streaming/Taping; Writing of Music; Percussion Tech FAACCOMPAMI Accompanist Services FATHEATSRV Theatrical Services - Video Taping, Audio Technicians and Recording - Video Tape Meetings, Provide Streaming and Archives SERVTRANSLA Translation Services PHOTOGROUP Photography Services SERVDISCJOC Disc Jockeys/Emcees - Music, Uplighting, Monogram, Lasers, Video, DJ Services, Party/Prom set-up, Presentations/Entertainment/Educational FACLINICIAN Professional Services - Not Otherwise Classified including Clinicians, Private Music Lessons, Clinic Choir; Consult with Directors FAPIANOTUN Piano Tuning WASTBIOHAZ Science Waste Disposal; Bio-Hazard Service; Purification Services; Stericycle SERVMISC Misc Services Not Otherwise Classified FACHOREOGR Choreography Band/Drill/Color Guard, Music Marching Band Visual Design UILJUDGES UIL Judges SERVJUDGES Professional Service Judges – Auditions, Art Shows, Cheerleading, Sight Reading, Science Projects

Under the CCP process, we are requesting award for Ten (10) qualified responding vendors for services outlined under the following commodity codes:

COMPANY NAME CATEGORY COMMODITY CODE SUB-CATEGORY DESCRIPTION The Creature Teacher LLC Presentations SERVASSEMBL Wildlife Education Innovative Turf Supply Inc Maintenance SERVMISC Turf Repair Varian Johnson Presentation SERVASSEMBL Author Jon Gordon Companies Staff Motivation CONSULTOTHR; Staff Motivation STAFMOTIVAT

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567 Physical Address: 2200 Stapp Maxwell, Alvin, Texas

Sheila Keyes Fine Arts FAACCOMPAMI Accompanist Anthony Mondragon Fine Arts FACHOREOGR Color Guard David Ngo Fine Arts FACLINICIAN Clinician Texas Alliance for Minorities in Presentations SERVASSEMBL STEM Trailer Engineering TAME Texas Snakes & More Presentations SERVASSEMBL Reptile Education Randy Vaughn Fine Arts FACLINICIAN Clinician

IN SUMMARY:

Contractor Consultant Proposals – #2002CS RFP – we have received Ten (10) qualified responses. Contract Expiration Date: February, 2023

Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for the February 2020 contract submissions.

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567 Physical Address: 2200 Stapp Maxwell, Alvin, Texas

25 Alvin Independent School District

February 11, 2020

To AISD Board of Trustees Agendum Request to Consider Approval for the Dedication of Electrical Service Easement to CenterPoint Energy for the EC Mason Replacement Campus Category Business / Action Item Resource Personnel Patrick Miller, Chief Operations Officer

Attachments Memo from Bill VanWagner, Director of Building Programs

Rationale CenterPoint Energy will be providing electrical service for the new EC Mason Replacement Campus in Manvel. To obtain electrical service, Alvin ISD must dedicate easements for the placement of underground/overhead service and a pad mounted transformer.

District Goal(s) Provide engaging learning environment and educational opportunities for students Budget Implications None Recommendation or The Board approve the dedication of necessary electrical Proposed Motion easement at E. C. Mason Elementary and authorized AISD Administration to execute the final easement agreement

MEMORANDUM

DATE: January 24, 2020

TO: Patrick Miller, Chief of Operations

FROM: Bill VanWagner, Director of Building Programs

SUBJECT: Electrical Service Easements for Center Point Energy at E. C. Mason Elementary Replacement

Center Point Energy will be building and providing the new electrical service for the E. C. Mason Elementary Replacement project in Manvel. To obtain this new service, Alvin ISD must dedicate a 10’ wide underground and 30’ wide overhead easement extending from the existing utility easement at the East side of the property and running West approximately 195’, to a new power riser pole. As well as a new 10’ wide underground easement extending approximately 395’ from the new riser pole to the pad mounted transformer located on the east side of the building. A transformer pad easement approximately 25’ x 25’ will also be required for the new pad mounted transformer. Attached for your review is a site plan indicating the approximate location of these proposed easements.

The Building Programs Dept. is requesting that the Alvin ISD Board of Trustees grant the dedication of these easements, along with a temporary blanket easement if required, and authorize AISD Administration to execute the final easement agreements once the area survey is finalized and the legal description is drafted. If a blanket easement is requested by Center Point Energy in order to expedite the installation process, it would in turn be removed once the final surveyed easement has been executed.

Building Programs Dept. 2200 Stapp Maxwell – Bldg A Alvin, TX 77511 281-388-1130 27 28 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval for the Dedication of Water Service Easement to the City of Manvel at the new EC Mason Replacement Campus in Manvel Category Business / Action Item Resource Personnel Patrick Miller, Chief Operations Officer

Attachments Memo from Bill VanWagner, Director, Building Programs

Rationale The City of Manvel will be providing water service for the new EC Mason Replacement Campus in Manvel. To obtain water service, Alvin ISD must dedicate easements for the placement of the water meter.

District Goal(s) Provide engaging learning environment and educational opportunity for students Budget Implications Recommendation or The Board approve the dedication of a water easement Proposed Motion for E. C. Mason Elementary and authorized AISD Administration to execute the final easement agreement

29 30 31 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval for the Dedication of Easement to CenterPoint Energy at High School #4. Category Business / Action Item Resource Personnel Patrick Miller, Chief of Operations

Attachments Memo from Bill VanWagner, Director of Building Programs

Rationale CenterPoint Energy will be building and providing service for the new High School #4 project in Iowa Colony. To obtain electrical service, Alvin ISD must dedicate easements for the placement of overhead and underground service.

District Goal(s) Fiscal Responsibility

Budget Implications None Recommendation or The Board approve the dedication of electrical easements Proposed Motion at HS #4 and authorized AISD Administration to execute the final easement agreement once the area survey is finalized and the legal description is drafted.

Memo

Date: February 11, 2020 To: Patrick Miller, Chief of Operations From: Bill VanWagner, Director of Building Programs RE: Electrical Easements for CenterPoint Energy at High School #4

CenterPoint Energy will be building and providing service for the new High School #4 project in the city of Iowa Colony. To obtain electrical service, Alvin ISD must dedicate a 10’ wide underground and a 10’ wide overhead easement for the length of the service as wells as easements around each transformer pad. Our service for the project starts at the southeast corner of the site running overhead approximately 1,688’ along the south side of the site, turning north for 548’, and ending at 3 terminal poles. There the service goes underground and runs west for 262’ and splits between to two separate transformer pads. The first is 93’ to the north terminating at a transformer pad requiring a 16’x24’ easement. The second runs 615’ behind the school to a transformer pad requiring a 29’x24’ easement. Attached for your review is a site plan indicating the approximate location of the proposed easements.

Building Programs Dept. 2200 Stapp Maxwell – Bldg A Alvin, TX 77511 281-388-1130 33

Building Programs Dept. 2200 Stapp Maxwell – Bldg A Alvin, TX 77511 281-388-1130 34 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval for Single Line Item Purchase over $75,000 Category Business / Action Item

Resource Personnel Carol Nelson, Superintendent

Attachments Memo from John Wilds, Executive Director of Technology Rationale Pursuant of CH (Local), provision whereby any single item over $75,000 must have Board approval, regardless of whether the goods or services are competitively bid. Currently we have a vendor, Tyler Technologies, that will meet the criteria of Board approval for a single line item expenditure over $75,000.

District Goal(s) Fiscal Responsibility

Budget Implications None

Recommendation or That Board approves request for Single line item over Proposed Motion $75,000.

ALVIN INDEPENDENT SCHOOL DISTRICT

John Wilds Executive Director Technology Services

To: Carol Nelson, Superintendent

From: John Wilds, Executive Director-Technology Services

Date: 1/30/2020

Re: Request for Approval for an Expenditure over $75,000

Pursuant of CH (Local), provision whereby any single item over $75,000 must have Board approval, regardless of whether the goods or services are competitively bid. Currently we have a vendor, Tyler Technologies. that will meet the criteria of Board approval for a single line item expenditure over $75,000.

The financial management system utilized by Alvin ISD is from Tyler Technologies. We are within the 7 year contracted service period, with a yearly cost of $114177.00 for Tyler Support and application software maintenance.

The following funds will be utilized to facilitate the purchase of new items:

Account Amount 199-53-6299-0220-999-99-0-515-0 $114177.00 Total $114177.00

Safety and Technology Center 281-245-3102 2790 W. Hwy 6 Fax: 281-245-331-2206 Alvin, TX 77511 [email protected]

36 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval of Calling Trustee Election and Schedule Election Dates Category Business / Action Item

Resource Personnel Carol Nelson, Superintendent

Attachments Order for Election Notice of Early Voting Election Day Polling Locations (subject to change) Rationale The 2020 Board of Trustee Election Date is Saturday, May 2, 2020. Positions up for election are as follows:

Position 6: Currently held by Earl Humbird

Position 7: Currently held by Vivian Scheibel

District Goal(s)

Budget Implications None

Recommendation or That Board approve calling an election for May 2, 2020 for Proposed Motion Trustee positions six (6) and seven (7) and approve the election dates, times and locations (Election day locations are subject to change).

ORDER FOR ELECTION (ORDEN POR ELECCION)

An election is hereby ordered to be held on [date](Por la presente se ordena que se llevará a cabo una elección el ) [dia] May 2, 2020 for the purpose of (con el propósito de:)

Election to elect one Trustee each for positions designated as:

Position 5 (Currently held by Earl Humbird) Position 6 (Currently held by Vivian Scheibel)

Early Voting by personal appearance will be conducted each weekday (Votación adalantada en persona se llevará a cabo de lunes a viernes en)

Angleton East Annex, Alvin Library, Brazoria Library, Lake Jackson Library, Freeport Library, Manvel North Annex, Tom Reid Library, Pearland West Side Event Center, Pearland Westside Library, Sweeny Community Center and Precinct 4 Building West Columbia Location (Sitio)

Starting April 20th , Early Voting will be conducted at these locations between the hours of (entre las hora de) 8:00 a.m. and (de la mañana a las) 5:00 p.m. Monday – Friday and between the hours of (entre las hora de) 7:00 a.m. and (de la mañana a las) 7:00 p.m. on Saturday, April 25th ,and between the hours of (entre las hora de) 7:00 a.m. and 7:00 p.m. April 27th and 28th, 2020

Application for ballot by mail shall be mailed to (Las solicitudes para boletas que se votarán adelantada por correo deberán env ia rse a:)

Joyce Hudman, County Clerk Name of Voting Clerk (Nombre del Secretario de Votación Adalantada)

111 E. Locust, Suite 200 Address (Dirección)

Angleton, TX 77515-4654 City (Ciudad) Zip Code (Zona Postal)

Applications for ballots by mail must be received no later than the close of business on (Las solicitudes para b oletas quese votarán adelantada por correo deberán recibirse para el fin de las horas de negocio el (date-fecha) April 23, 2020 .

Issued this the (Emitida este día) 11th day of February 2020

______Presiding Officer (Oficial que preside) 38 ATTACHMENT "A"- SUBJECT TO CHANGE ELECTION DAY POLLING LOCATIONS MAY 2, 2020

HOME PCT # POLLING PLACE 1 East Annex (Old Walmart), 1524 E Mulberry, Angleton 2 Precinct 4 Building #2, 121 N 10th St, West Columbia 4 Brazoria Library, 620 S Brooks, Brazoria 7 Freeport Library, 410 Brazosport Blvd, Freeport 8 Oyster Creek City Hall, 3210 FM 523, Oyster Creek 12 Drainage District No. 4 Building, 4805 W Broadway, Pearland 14 Sweeny Community Center, 205 W Ashley Wilson Rd, Sweeny 15 Danbury Community Center, 6115 5th St, Danbury

39 19 Clute Event Center, 100 Parkview Dr, Clute 20 Jones Creek Comm House, 7207 Stephen F Austin Rd, Jones Creek 23 Lake Jackson Civic Center, 333 Hwy 332 East, Lake Jackson 24 Richwood City Hall, 1800 N Brazosport Blvd, Richwood 29 Westside Event Center, 2150 Countryplace Pkwy, Pearland 36 Pearland Recreation Center, 4141 Bailey Rd, Pearland 38 Surfside Beach City Hall, 1304 Monument Dr, Surfside Beach 39 Alvin Library, 105 S Gordon, Alvin 40 North Annex, 7313 Corporate Dr, Manvel 44 Silverlake Recreation Center, 2715 Southwyck Pkwy, Pearland 46 Tom Reid Library, 3522 Liberty Dr, Pearland 67 Pearland Westside Library, 2803 Business Center Dr #101, Pearland AW5-49 Prescribed by Secretary of State Sections 85.067 and 85.068, Texas Election Code 3/07 “Attachment B” NOTICE OF EARLY VOTING AT BRANCH POLLING PLACES

Early voting by personal appearance will be conducted at the following locations:

Angleton (Main) ...... East Annex, 1524 E Mulberry Alvin ...... Alvin Library, 105 S Gordon Brazoria ...... Brazoria Library, 620 S Brooks Freeport ...... Freeport Library, 410 Brazosport Blvd Lake Jackson ...... Lake Jackson Library, 250 Circle Way Manvel ...... North Annex, 7313 Corporate Dr Pearland East ...... Tom Reid Library, 3522 Liberty Dr Pearland West ...... Westside Event Center, 2150 Countryplace Pkwy Shadow Creek ...... Pearland Westside Library, 2803 Business Center Dr #101 Sweeny ...... Sweeny Community Center, 205 W Ashley Wilson Rd West Columbia ...... Precinct 4 Building 2, 121 N 10th St

DATES AND HOURS: April 20-24 ...... 8 AM – 5 PM April 25 ...... 7 AM – 7 PM April 27-28 ...... 7 AM – 7 PM

______Early Voting Clerk

AVISO DE VOTACIÓN ADELANTADA EN LOS SITIOS DE VOTACIÓN AUXILIARES

La votación adelantada en persona se llevará a cabo en los siguientes sitios de esta manera:

Angleton (Ubicación Principal) .....East Annex, 1524 E Mulberry Alvin ...... Alvin Library, 105 S Gordon Brazoria ...... Brazoria Library, 620 S Brooks Freeport ...... Freeport Library, 410 Brazosport Blvd Lake Jackson ...... Lake Jackson Library, 250 Circle Way Manvel ...... North Annex, 7313 Corporate Dr Pearland Este ...... Tom Reid Library, 3522 Liberty Dr Pearland Oeste ...... Westside Event Center, 2150 Countryplace Pkwy Shadow Creek ...... Pearland Westside Library, 2803 Business Center Dr #101 Sweeny ...... Sweeny Community Center, 205 W Ashley Wilson Rd West Columbia ...... Precinct 4 Building 2, 121 N 10th St

FECHAS Y HORAS 20-24 de abril ...... 8 AM – 5 PM 25 de abril ...... 7 AM – 7 PM 27-28 de abril ...... 7 AM – 7 PM

______Secretaria de la Votación Adelantada 40 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval of County Wide Joint Election

Category Business/Action Item

Resource Personnel Business Services

Attachments Joint Contract for Election Services Vote Center Locations – May 2, 2020 / “Subject to Change” Notice of Early Voting at Branch Polling Places

Rationale The inter-local agreement with Brazoria County for conducting the May Joint Election is being presented for approval. Last year was the thirteenth year the County conducted the election for the May General Election and was a very efficient process.

District Goal(s) Fiscal Responsibility Budget Implications Already in budget

Recommendation or That Board approve a County Wide Joint Election to be Proposed Motion conducted by Brazoria County.

41 JOINT CONTRACT FOR ELECTION SERVICES

THIS CONTRACT (this “Agreement”) is made effective as of the Effective Date (as defined below), by and between the ALVIN INDEPENDENT SCHOOL DISTRICT, TEXAS, acting by and through its governing body, hereinafter referred to as “ Political Subdivision,” and County Clerk of Brazoria County, Texas, hereinafter referred to as “County,” and by authority of Section 31.092(a), Texas Election Code, and Chapter 791, Texas Local Government Code, for the conduct and supervision of the Political Subdivision’s election to be held on MAY 2, 2020. Political Subdivision and County may be referred to individually as a “Party” and collectively as “the Parties.”

This contract is made by and between the ALVIN INDEPENDENT SCHOOL DISTRICT, TEXAS, acting by and through its governing body, hereinafter referred to as “Political Subdivision,” and the County Election Officer of Brazoria County, defined by statute as the County Clerk through the authority set forth in Texas Election Code §§31.091 and 31.092. The purpose of this contract is for the performance of election services as authorized by statute. This contract shall serve as the general contract for each election for which the Political Subdivision requests the assistance of the County Clerk. Provisions specific to each particular election will be included as an attachment to the original contract. Political Subdivision and County Clerk may be referred to individually as “Party” or collectively as “Parties.”

RECITALS

The County Clerk has care, custody, and control over the electronic voting system, the Hart InterCivic Verity Voting System (Version 6.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122, as amended, and is compliant with the accessibility requirements set forth by Texas Election Code Section 61.012. Political Subdivision desires to use the electronic voting system and to compensate the County Clerk for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code.

NOW, THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows:

I. ADMINISTRATION

The Parties agree to hold a “Joint Election” in accordance with Chapter 271 of the Texas Election Code and this Agreement. The County Clerk shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this Agreement. Political Subdivision agrees to pay County Clerk for equipment, supplies, services, and administrative costs as provided in this Agreement. The County Clerk shall serve as the administrator for the Joint Election; however, the Political Subdivision shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The County Clerk shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of the Political Subdivision.

It is understood that other political subdivisions may wish to participate in the use of the electronic voting system and polling places, and it is agreed that the County Clerk may enter into

42 other joint election agreements and contracts for election services for those purposes on terms and conditions set forth in the Election Code. Political Subdivision agrees that County Clerk may enter into joint election agreements with other political subdivisions that may have territory located partially or wholly within the boundaries of Political Subdivision, and, in such case, all parties sharing common territory shall share a joint ballot on the electronic voting system at the applicable polling places. In such cases, total costs shall be divided among the participants.

At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.

II. LEGAL DOCUMENTS

Political Subdivision shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code or Political Subdivision’s governing body, charter, or ordinances. With reference to publications, the County Clerk will publish the “Notice of Test of Automatic Tabulating Equipment” and the “Notice of Election.” If a Political Subdivision is holding any type of Special Election, the Political Subdivision may have to publish their own “Notice of Election” in order to meet additional requirements. Please advise the County Clerk’s Elections Office if the Political Subdivision must publish a separate notice so the Political Subdivision’s notice is not included in the Notice published by the County Clerk.

Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the County Clerk’s Election Department.

III. STATUTORY COMPLIANCE

Political subdivisions shall follow all applicable State and Federal laws related to elections, including, but not limited to, Section 52.072 of the Election Code, which states in part, “A proposition shall be printed on the ballot in the form of a single statement…” Failure to do so may prohibit the political subdivision’s participation in a Joint Election.

IV. VOTING LOCATIONS

The County Clerk’s Election Office shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by the county. The proposed voting locations are listed in Attachment “A” of this agreement. In the event a voting location is not available, the Elections Department will arrange for use of an alternate location with the approval of the Political Subdivision. The Elections Department shall notify the Political Subdivision of any changes from the locations listed in Attachment “A”.

If polling places for the joint election in Attachment “A” are different from the polling place(s) used by Political Subdivision in its most recent election, Political Subdivision agrees to post a notice no later than the date of the election described in Attachment “A”, at the entrance to any previous polling places in the jurisdiction, stating that the polling location has changed, and stating the political subdivision’s polling place name(s) and address(s) in effect for the election described in Attachment “A”. Any changes in voting location from those that were used in the most recent COUNTYWIDE JOINT election will be posted by the County Clerk’s Election Office.

V. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL

The Brazoria County Commissioners Court shall be responsible for the appointment of the presiding judge and alternate judge for each polling location in accordance with Chapter 32 of the Texas Election Code. In the event an emergency appointment is necessary, appointment shall be made in accordance with Election Code §32.007, which authorizes the presiding officer of the Brazoria County Commissioners Court to make an emergency appointment. Should that officer not be available, the County Clerk’s office shall make emergency appointments of election officials. Upon request by the County Clerk, Political Subdivision agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish).

The County’s Elections Department shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to ensure that all election judges appointed for the Joint Election are eligible to serve.

The County Clerk shall arrange for the training and compensation of all election judges and clerks. The Elections Department shall arrange for the date, time, and place for the presiding election judge to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Department notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint.

Each election judge will receive compensation at an hourly rate of $12.00. Each election clerk will receive compensation at an hourly rate of $10.00. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. All judges and clerks who attend training will be compensated at an hourly rate of $8.00 as compensation for same.

It is agreed by all Parties that at all times and for all purposes hereunder, all election judges, clerks, and all other personnel involved in this election are temporary part-time employees subject only to those benefits available to such employees.

VI. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT

44 The County Clerk Elections Department shall arrange for all election supplies and voting equipment including, but not limited to, official ballots, sample ballots, voter registration lists, and all forms, signs and other materials used by the election judges at the voting locations. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The County Clerk Elections Department shall provide the necessary voter registration information, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. If special maps are needed for a particular Political Subdivision, the County Clerk Election Department will order the maps and pass that charge on to that particular Political Subdivision.

Political Subdivision shall furnish the County Clerk a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority’s ballot is to be printed). THE POLITICAL SUBDIVISION SHALL ALSO PROVIDE A COPY OF EACH CANDIDATE’S APPLICATION TO THE COUNTY CLERK ELECTIONS OFFICE. This list shall be delivered to the County Clerk Elections Department as soon as possible after ballot positions have been determined by each of the participating authorities. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority’s candidates and/or propositions.

VII. EARLY VOTING

The Parties agree to conduct joint early voting and to appoint the County Clerk as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Political Subdivision agrees to appoint the County Clerk’s permanent county employees as deputy early voting clerks. The Parties further agree that each Early Voting Location will have an “Officer in Charge” who will receive compensation at an hourly rate of $12.00. The clerks at each location will receive compensation at an hourly rate of $10.00. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment “B” of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations.

As Early Voting Clerk, the County Clerk shall receive applications for early voting ballots to be voted by mail in accordance with Chapter 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the Political Subdivision shall be forwarded immediately by fax or courier to the Elections Department for processing.

The County Clerk Elections Department shall, upon request, provide the Political Subdivision a copy of the early voting report on a daily basis and a cumulative final early voting report following the election. VIII. EARLY VOTING BALLOT BOARD

The County Clerk shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the County Clerk

45 Elections Department, shall appoint two or more additional members to constitute the EVBB. The County Clerk Elections Department shall determine the number of EVBB members required to efficiently process the early voting ballots.

IX. CENTRAL COUNTING STATION AND ELECTION RETURNS

The County shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement.

The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials:

Counting Station Manager: Lisa Mujica Alternate Counting Station Manager: Brandy Pena Tabulation Supervisor: Susan Cunningham Alternate Tabulation Supervisor: Patricia DeVille Presiding Judge: Tamara Reynolds Alternate Presiding Judge: Dottie Cornett

The County Clerk Elections Department will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision as soon as possible after all returns have been tabulated. All participating authorities shall be responsible for the official canvass of their respective elections.

The County Clerk Elections Department shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State’s Office.

The County Clerk Elections Department shall submit all Cities’ precinct by precinct returns to the Texas Secretary of State’s Office electronically.

The County Clerk Elections Department shall post all election night results to County website on election night. http://www.Brazoriacountyvotes.com.

X. ELECTION EXPENSES AND ALLOCATION OF COSTS

The Parties agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared. The County participates in “Vote Centers,” therefor all political subdivisions can vote at any location.

It is agreed that the normal rental rate charged for the County’s voting equipment used on election day shall be calculated per polling locations and among the participants utilizing each polling location. (See “Exhibit 1” for rental rates.) Total cost will be calculated, and then multiplied

46 by the Political Subdivisions percentage number of registered voters or with the minimum of $1500.00, for those with lesser amount.

Costs for Early Voting by Personal Appearance will also be charge with the same formula as Election Day. Those political subdivisions with the percentage of registered voters less than amount equal to $1500.00 charged will be a minimum amount of $1500.00.

Political Subdivision contracting for a runoff shall be responsible for all associated costs.

XI. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION

Political Subdivision may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code, or should it be later ruled that the election is not needed. Political Subdivision is fully liable for any expenses incurred by County Clerk on behalf of the Political Subdivision. Any monies deposited with the county by the withdrawing authority shall be refunded, minus the aforementioned expenses.

XII. RECORDS OF THE ELECTION

The County Clerk is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code.

Access to the election records shall be available to each participating authority, as well as to the public, in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the County Clerk or at an alternate facility used for storage of county records. The County Clerk Elections Department shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable.

Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the County Clerk shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the County Clerk any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority.

XIII. RECOUNTS

A recount may be obtained as provided by Title 13 of the Texas Election Code. Political Subdivision agrees that any recount shall take place at the offices of the County Clerk and that the County Clerk shall serve as Recount Supervisor and the Political Subdivision’s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator.

The County Clerk Elections Department agrees to provide advisory services to the Political Subdivision as necessary to conduct a proper recount and cost of the recount depends on the size of the election and number of precincts to be recounted.

XIV. MISCELLANEOUS PROVISIONS

1. It is understood that to the extent space is available, that other districts and political subdivisions may wish to participate in the use of the election equipment and voting places; it is agreed that the County Clerk may contract with such other districts or political subdivisions for such purposes, and that in such event, there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities.

2. The County Clerk shall file copies of this document with the County Treasurer and the County Auditor in accordance with Section 31.099 of the Texas Election Code.

3. In the event that legal action is filed contesting the Political Subdivision’s election under Title 14 of the Texas Election Code, Political Subdivision shall choose and provide, at its own expense, legal counsel for the County, the County Clerk, and additional election personnel as necessary.

4. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code; however, any action taken is subject to any immunity provided by statute or common law to governmental entities. For purposes of this contract, the County Clerk’s office is acting as a governmental entity covered by any immunity available to Brazoria County.

5. The parties agree that under the Constitution and laws of the State of Texas, neither Brazoria County nor Political Subdivision can enter into an agreement whereby either party agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any, to indemnifying or holding or saving harmless for any reason are hereby deleted.

6. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazoria County, Texas.

7. In the event of one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

8. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction.

9. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach.

10. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.

48 11. Authorization of Agreement. This Agreement has been approved and authorized by the governing body of the Political Subdivision.

12. Purpose, Terms, Rights, and Duties of the Parties. The purpose, terms, rights, and duties of the Parties shall be as set forth in this Agreement.

13. Payments from Current Revenues. Each Party paying for the performance of governmental functions or services must make those payments from current revenues available to that paying Party.

14. Fair Compensation. The Parties acknowledge and agree that each of the payments contemplated by this Agreement fairly compensate the performing Party.

15. Termination. At any time and for any reason, either Party may terminate this Agreement by providing thirty (30) days’ written notice of termination to the other Party.

16. Funding. The Parties understand and acknowledge that the funding of this Agreement is contained in each Party’s annual budget and is subject to the approval of each Party in each fiscal year. The Parties further agree that should the governing body of any Party fail to approve a budget that includes sufficient funds for the continuation of this Agreement, or should the governing body of any Party fail to certify funds for any reason, then and upon the occurrence of such event, this Agreement shall automatically terminate as to that Party and that Party shall then have no further obligation to the other Party. When the funds budgeted or certified during any fiscal year by a Party to discharge its obligations under this Agreement are expended, the other Party’s sole and exclusive remedy shall be to terminate this Agreement.

17. No Joint Enterprise. The Agreement is not intended to, and shall not be construed to, create any joint enterprise between or among the Parties.

18. Public Information. This Agreement is public information. To the extent, if any, that any provision of this Agreement is in conflict with Texas Government Code Chapter 552, et seq., as amended (the “Texas Public Information Act”), such provision shall be void and have no force or effect.

19. No Third-Party Beneficiaries. This Agreement is entered solely by and between, and may be enforced only by and among the Parties. Except as set forth herein, this Agreement shall not be deemed to create any rights in, or obligations to, any third parties.

20. No Personal Liability. Nothing in this Agreement shall be construed as creating any personal liability on the part of any employee, officer, or agent of any Party to this Agreement.

21. Nothing in this Agreement requires that either the Political Subdivision or County incur debt, assess or collect funds, or create a sinking fund.

22. Sovereign Immunity Acknowledged and Retained. THE PARTIES EXPRESSLY ACKNOWLEDGE AND AGREE THAT NO PROVISION OF THIS AGREEMENT IS IN ANY

49 WAY INTENDED TO CONSTITUTE A WAIVER BY ANY PARTY OF ANY IMMUNITY FROM SUIT OR LIABILITY THAT A PARTY MAY HAVE BY OPERATION OF LAW. THE CITY AND THE COUNTY RETAIN ALL GOVERNMENTAL IMMUNITIES.

XV. COST ESTIMATES AND DEPOSIT OF FUNDS

It is estimated that the Political Subdivision’s obligation under the terms of this agreement shall be DETERMINED AFTER THE ELECTION. Political Subdivision agrees to pay to County a deposit of $4,500.00. This deposit shall be paid to County within 10 business days after the final candidate filing deadline. The final candidate filing deadline is February 18, 2020. Therefore, deposit is due by MARCH 3, 2020. The exact amount of the Political Subdivision’s obligation under the terms of this Agreement shall be calculated after the MAY 2, 2020, election; and if the amount of the Political Subdivision’s obligation exceeds the amount deposited, the Political Subdivision shall pay to County the balance due within thirty (30) days after receipt of the final invoice from the County’s Election Department. However, if the amount of the Political Subdivision’s obligation is less than the amount deposited, County shall refund to the Political Subdivision the excess amount paid within thirty (30) days after final costs are calculated.

IN TESTIMONY HEREOF, this agreement, its multiple originals all of equal force, has been executed on behalf of the parties.

(1) On the ______day of ______, 2020 been executed on behalf of the County Clerk by the County Clerk pursuant to the Texas Election Code;

(2) On the ______day of ______, 2020 been executed on behalf of the Political Subdivision by its Mayor or authorized representative, pursuant to an action of the Political Subdivision.

BRAZORIA COUNTY, COUNTY CLERK by

______Joyce Hudman, County Clerk

ATTEST: ALVIN INDEPENDENT SCHOOL DISTRICT, TEXAS

______By ______Presiding Officer or Authorized Representative ALVIN INDEPENDENT SCHOOL DISTRICT

50 ATTACHMENT "A"- SUBJECT TO CHANGE ELECTION DAY POLLING LOCATIONS MAY 2, 2020

51 19 Clute Event Center, 100 Parkview Dr, Clute 20 Jones Creek Comm House, 7207 Stephen F Austin Rd, Jones Creek 23 Lake Jackson Civic Center, 333 Hwy 332 East, Lake Jackson 24 Richwood City Hall, 1800 N Brazosport Blvd, Richwood 29 Westside Event Center, 2150 Countryplace Pkwy, Pearland 36 Pearland Recreation Center, 4141 Bailey Rd, Pearland 38 Surfside Beach City Hall, 1304 Monument Dr, Surfside Beach 39 Alvin Library, 105 S Gordon, Alvin 40 North Annex, 7313 Corporate Dr, Manvel 44 Silverlake Recreation Center, 2715 Southwyck Pkwy, Pearland 46 Tom Reid Library, 3522 Liberty Dr, Pearland 67 Pearland Westside Library, 2803 Business Center Dr #101, Pearland AW5-49 Prescribed by Secretary of State Sections 85.067 and 85.068, Texas Election Code 3/07 “Attachment B” NOTICE OF EARLY VOTING AT BRANCH POLLING PLACES

Early voting by personal appearance will be conducted at the following locations:

DATES AND HOURS: April 20-24 ...... 8 AM – 5 PM April 25 ...... 7 AM – 7 PM April 27-28 ...... 7 AM – 7 PM

______Early Voting Clerk

AVISO DE VOTACIÓN ADELANTADA EN LOS SITIOS DE VOTACIÓN AUXILIARES

La votación adelantada en persona se llevará a cabo en los siguientes sitios de esta manera:

FECHAS Y HORAS 20-24 de abril ...... 8 AM – 5 PM 25 de abril ...... 7 AM – 7 PM 27-28 de abril ...... 7 AM – 7 PM

______Secretaria de la Votación Adelantada 52 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Facility Naming Committee Recommendations

Category Business / Action Item

Resource Personnel Carol Nelson, Superintendent Renae Rives, Communications Attachments None

Rationale This evening, the Board of Trustees was provided with facility name recommendations by the Alvin ISD Facility Naming Committee.

District Goal(s) None

Budget Implications None

Recommendation or That the Board approve the facility naming recommendations Proposed Motion as presented.

53 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval for Proposal for HB3 PREK Proposal Category Business / Action Item

Resource Personnel Patrick Miller, Associate Superintendent Student Learning Environment Dr. Jennifer Valdez, Deputy Superintendent of Academics Attachments Memo from Mickie Dietrich, Director of Purchasing

Rationale Pursuant to House Bill 3 of the 86th Legislature compliance requirements, a proposal was extended to solicit and consider partnership with public and private entities offering full-day Prekindergarten programs to serve our four year old students.

Purchasing received no participation in the proposal to be considered at our public meeting; therefore, Alvin ISD qualifies to participate in the exemption waiver process.

Approval is requested to seek the exemption waiver due to no participation in the #2002 HB3 PreK proposal process.

District Goal(s) Fiscal Responsibility

Budget Implications None

Recommendation or That Board approve seeking the exemption waiver due to lack Proposed Motion of participation in HB3 K RFP as presented.

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich Director of Purchasing

January 24, 2020

TO: PATRICK MILLER, JENNIFER VALDEZ

FROM: MICKIE DIETRICH

SUBJ: PROPOSAL #2002 HB3 PREK

Through House Bill 3, districts are required to convert half-day pre-k programs into full-day programs that serve 4 year-olds. To apply for an exemption, a school district must solicit and consider, during public meetings, proposals for partnerships with public and private entities regarding offering full-day Prekindergarten for eligible four year old students. Districts may apply for one year, two year, or three- year waiver.

Our proposal was extended to follow the compliance requirements of House Bill 3 of the 86th Legislature, Alvin ISD solicited proposals for partnerships for full-day pre-kindergarten classes. The proposal was extended through notice in our county newspaper as well as the District website to solicit participation in our bidding process. The proposal was monitored through our Purchasing Department for participation and evaluation. Proposal submissions were to be publicly opened at 2:00 PM, January 22, 2020, at the Purchasing Department located at 2200 Stapp Maxwell, Alvin, Texas 77511.

Purchasing received no participation in the proposal which through the approval process qualifies Alvin ISD to participate in the exemption waiver process.

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567 Physical Address: 2200 Stapp Maxwell, Alvin, Texas

55 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval of Pre-Kindergarten Full-Day Waiver for the 2019-20, 2020-2021, and 2021-22 School Years Category Operations / Action Item

Resource Personnel Dr. Jennifer Valdez, Deputy Superintendent of Academics

Attachments None Rationale House Bill (HB) 3 requires school districts to provide a full-day Prekindergarten Program to eligible four-year-old children. The commissioner shall exempt a district if the implementation of a full-day program would require the district to construct classroom facilities or would result in fewer eligible children enrolled in prekindergarten. Alvin ISD is a fast growing school district and, due to capacity issues, implementing a full-day Pre- Kindergarten Program at all campuses would require construction of additional classroom facilities. The district plans to implement a full-day Pre-Kindergarten Program in the 2020- 2021 school year at our highest need campuses. Alvin ISD is working on a plan to level enrollment on elementary campuses and is currently constructing a campus rebuild to open in 2021; with additional plans for another campus rebuild and construction of a new elementary school in the next 2-4 years. These additional facilities will help with capacity for implementation of full-day Pre-Kindergarten across the district.

Pursuant to the Texas Education Code (TEC) §29.153(d-1), a district may only receive an exemption if it has solicited and considered at a public meeting a proposal(s) for partnerships with public or private entities regarding prekindergarten classes. A decision of the board of trustees or governing board regarding a partnership is final. An exemption may be granted for a period of up to three school years and may be renewed once.

District Goal(s) Academic Performance, Teachers and Staff, Facilities, Fiscal Responsibility Budget Implications None

Recommendation or That the Board approve the Pre-Kindergarten Full-Day Proposed Motion Waiver for the 2019-20, 2020-21, and 2021-22 School Years

56 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval of Attendance Zone Boundary Adjustments of: Elementary, Jr. High, High School Leveling Plans and 2021-2022 Junior High Plan

Category Operations / Action Item

Resource Personnel Rory Gesch, Deputy Superintendent – Operations Pat Miller, Chief Operating Officer Attachments None

Rationale The School Boundary Advisory Committee Findings presented at the January 14th School Board meeting were posted on the District website for online public comments as prescribed.

All comments received were read and weighed against the standing recommendation of the SBAC.

The SBAC recommendation, as presented, remains solid as the plan best serves the overall needs of the Districts students and programs for the near future.

Elementary, Jr. High, High School Leveling and Jr. High Plans 2021-2022

District Goal(s) Facilities & Parental/Community Involvement

Budget Implications None

Recommendation or That the Board approve the Attendance Zone Boundary Proposed Motion Adjustments of Elementary, Jr. High, High School Leveling and Jr. High Plan 2021-2022.

57 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Approval of Alvin ISD Emergency Operations Plan Category Operations / Action Item

Resource Personnel Don Rabalais, Chief, Safety

Attachments None

Rationale Pursuant of SB-11, and requirements of the Texas School Safety Center (TxSSC) Alvin ISD maintains an Emergency Operations Plan (EOP), which must be approved by the Board of Trustees.

The EOP was drafted in accordance with the guidance from the TxSSC and briefed and reviewed by members of the AISD SB-11 School Safety Committee which met on 30 Oct 2019.

District Goal(s) Facilities, Parent/Student Involvement

Budget Implications None

Recommendation or That the Board of Trustees approve EOP as written. Proposed Motion

58 Alvin Independent School District February 11, 2020

To AISD Board of Trustees

Agendum Request to Consider Personnel Items – Requested Personnel

Category Personnel/Action

Resource Personnel Carol Nelson, Superintendent of Schools Johnny Briseño, Ed.D., Executive Director of Human Resources Syreeta Presley, Director of Human Resources

Attachments Memo related to personnel

Rationale Requested personnel actions

District Goal(s) Teachers and Staff

Budget Implications None

Recommendation or That Board approval be granted for requested personnel Proposed Motion items as presented