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Alvin Independent School District August 11, 2020

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Alvin Independent School District August 11, 2020 ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR BOARD MEETING August 11, 2020 Official Agenda 7:00 PM 1. Call Meeting to Order and Establish Quorum 2. Invocation & Pledge of Allegiance 3. Presentation A. Alvin ISD Tax Collection Report 3 4. Open Forum - Information Only 5. Consent Agenda - Action Items A. Request to Consider Approval of Board Minutes 4 B. Request to Consider Approval of Budget Amendment #1 19 C. Request to Consider Approval of Donation 22 D. Request to Consider Approval of Fundraisers 26 E. Request to Consider Approval of Property in Trust 32 F. Request to Consider Insurance and Benefit Enrollment Platform RFP #2008INBEP 40 G. Request to Consider Approval of Custodial Equipment & Supplies RFP 43 H. Request to Consider Approval of Maintenance & Operations RFP 65 I. Request to Consider Approval of Award of Contractor Consultant Proposals 79 J. Request to Consider Approval for the Use of Construction Manager @ Risk as the 84 Construction Procurement Method for Upcoming Projects K. Request to Consider Approval of Request by CenterPoint Energy for Emergency Staging at 86 District Facilities L. Request to Consider Approval of 2020-2021 Alvin ISD Student Handbook 88 M. Request to Consider Approval of the 2020-2021 Alvin ISD Student Code of Conduct 199 6. Request to Consider Approval of Board Adopted Goals Per HB3 - Operations Action Item 246 7. Request to Consider Approval of Revised Contract with Brazoria County for a County Wide 290 Joint Election, Revised Notice of Early Voting at Branch Polling Places and Election Day Vote Centers - Business Action Item 8. Request to Consider Naming Delegate and Alternate for the TASA/TASB 2020 Delegate 303 Assembly - Business Action Item 9. Request to Consider Approval of Endorsement of Region IV, Position B Seat on the TASB 305 Board - Business Action Item 10. Request to Consider Approval of Policy Revisions - DNA (EXHIBIT) - Personnel Action 321 Item 11. Request to Consider Approval of Employments - Personnel Action Item 323 12. Request to Consider Approval of Administrative Appointment - Personnel Action Item A. Assistant Principal / Walt Disney Elementary 324 13. District Update 14. Future Agenda Items 15. Closed Executive Session A. 551.074 Discuss Personnel or to Hear Complaints Against Personnel 16. Adjournment If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: 551.071 Private consultation with the board’s attorney. 551.072 Discussing purchase, exchange, lease, or value of real property. 551.073 Discussing negotiated contracts for prospective gifts or donations. 551.074 Discussing personnel or to hear complaints against personnel. 551.075 To confer with employees of the school district to receive information or to ask questions. 551.076 Considering the deployment, specific occasions for, or implementation of, security personnel or devices. 551.082 Considering the discipline of a public school child, or complaint or charge against personnel. 551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will instruct its representatives to follow, in consultation with representatives of employee groups. 551.084 Excluding witnesses from a hearing. Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed or executive meeting or session, then the final action, final decision, or final vote shall be either: (a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or (b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine. Alvin Independent School District August 11, 2020 To Alvin ISD Board of Trustees Agendum Tax Collection Report Category Presentation Resource Personnel Daniel Combs, Ed.D., Associate Superintendent | CFO Attachments Tax Collection Report Rationale Mike Darlow, Attorney with Perdue Brandon Fielder Collins & Mott, LLP, will provide a report on the 2020 Tax Collection efforts for Alvin ISD. Budget Implications None Recommendation or None Proposed Motion 3 PPuubblliicc HHeeaarriinngg RReegguullaarr BBooaarrdd MMeeeettiinngg JJuunnee 99,, 22002200 On June 9, 2020 the Alvin Child Nutrition: Independent School District Board Revenue $15,476,096 of Trustees met for a Public Hearing Expenditures $15,476,096 and Regular Meeting at the Tommy King Administration Building – 301 Proposed Tax Rate: E. House Street – Alvin, TX 77511. M & O $1.034700 I & S $0.363000 Earl Humbird, Cheryl Harris, Nicole Tonini, Regan Metoyer Peterson, Vivian TOTAL: $1.397700 Scheibel, Tiffany Wennerstrom and Julie Pickren were in attendance. (See attachment) Superintendent Nelson and other President Humbird opened the floor administrative staff were also for discussion. present. Dr. Combs addressed questions ITEM #1 – CALL TO ORDER regarding restructuring debt service structure and TIRZ revenues. President Humbird called the meeting to order at 7:00 p.m. Following the Public Hearing the Board of Trustees entered into a ITEM #2 – PUBLIC HEARING – Regular Meeting at 7:21 p.m. DISCUSS 2020-2021 ALVIN ISD BUDGET ITEM #3 – INVOCATION, PLEDGE A Public Hearing is required on the The invocation and pledge was given budget to provide opportunity for by Trustee Wennerstrom. public comment. ITEM #4 – SUPERINTENENT’S Dr. Combs presented and REPORT summarized information covered in Superintendent Nelson gave an prior Budget Workshops. The update on current happenings Notice of Budget and Tax Rae was within Alvin ISD. published in the Brazosport Facts. The information presented was ITEM #5 – OPEN FORUM – based on preliminary taxable values INFORMATION ONLY within the required time frame. If the change in final values requires a No Open Forum Requests were higher tax rate, the District is submitted. required to republish the Notice ITEM #6 – PRESENTATIONS prior to the adoption of the tax rate. AISD Education Foundation General Fund The Alvin ISD Education Foundation is a non-profit Revenue $311,890,249 educational corporation organized in Expenditures $291,634.854 TIRZ Related Transfer ($20,255,394) 1998 for educational and charitable purposes exclusively for the benefit of the Alvin ISD. Debt Service Fund: Revenue $42,650,098 The Memorandum of Understanding Expenditures $62,905,492 that the Foundation has with the TIRZ Related Transfer $20,255,394 District states: *Increase / (Decrease) Fund Balance* The Foundation shall annually provide a cost-benefit evaluation to 4 Page 2 Public Hearing & Regular Board Meeting June 9, 2020 the District regarding the Districts ITEM C – REQUEST TO CONSIDER investment in the Foundation and APPROVAL OF CONTRACTOR the Foundation’s use of this CONSULTANT PROPOSALS investment for educational or public Twenty eight proposals were purposes. This evaluation shall be received for service commodity presented annually to the Alvin ISD codes as classified under the Board of Trustees at a Public Contractor Consultant Proposals for Meeting. a one-year non-exclusive award with the option to renew for an additional David Becker, the Foundation two years. President, gave the presentation A single line item expenditure over noting that during the 2019-2020 $75,000 is anticipated to Avondale school year the Education House, CARR Speech Therapy, Foundation had made donations to Communities in Schools, Imagine the District in the amount of Learning, IXL Learning, MSB $310,000.00 Consulting and Shiloh Treatment Center for the upcoming school year ITEM #7 – REQUEST TO and approval was requested of the CONSIDER APPROVAL OF expenditure per CH (LOCAL) CONSENT AGENDA ITEMS A-H Trustee Harris made a motion to ITEM D – REQUEST TO CONSIDER approve Consent Agenda items A - APPROVAL OF LICENSE H. Trustee Tonini seconded the RENEWAL FOR SKYWARD motion. Motion carried PROGRAM unanimously (7-0). As required by Policy CH (LOCAL), any expenditure over $75,000 must ITEM A – REQUEST TO CONSIDER have Board approval. APROVAL OF BOARD MINUTES The following minutes were The student management system submitted to the Board of Trustees utilized by Alvin ISD is from for approval: Skyward. The license renewal for May 12, 2020 2020-2021 will be $126,619.00 May 19, 2020 May 26, 2020 June 3, 2020 ITEM E – REQUEST TO CONSIDER APPROVAL OF SALE AND ITEM B – REQUEST TO CONSIDER CONVEYANCE OF WATER LINE APPROVAL OF DONATIONS EASEMENT TO CITY OF PEARLAND Pomona Elementary will be receiving a donation from the Request was made for the Board of Pomona Pirate PTO in the amount of Trustees to approve sale of .3243 $24,950.00. The donation is acre easement for the City of intended to support the acquisition Pearland Water line expansion, from of a playground shade structure. FM 518 to Kirby Drive, located on the Shadow Creek High School Laura Ingalls Wilder Elementary Campus. received a donation from the Wilder Elementary PTO. The amount of the ITEM F – REQUEST TO CONSIDER APPROVAL OF WAIVER TO donation is $11,472.72 to be used EXTEND THE DUE DATE OF THE for the purchase of campus AUDITED ANNUAL FINANCIAL furnishings. REPORT On May 14, 2020 the Texas Education Agency released information to extend the due date when audit reports are filed. The 5 Page 3 Public Hearing & Regular Board Meeting June 9, 2020 extension would allow the District to maintain results of the inventory in file the report as late as January 28, the district’s files. If a district or 2021 vs.
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