Sustainable Design and Constuction

CONSULTATION STATEMENT

Contents:

Page Introduction The purpose of this consultation statement 3

Initial consultation Who was consulted? 4 How were they consulted? 5 Key issues raised and how they were addressed in the document 5

Formal consultation Who was consulted? 4 How were they consulted 5 Key issues raised during the consultation 9

Appendices 1. Those consulted 10 2. Email sent to consultees 19 3. About Guildford article 20 4. Postcard sent to consultees 21 5. The Council’s Local Development Framework page with link to the 22 consultation 6. The online comments form 23 7. Publicity in the Council’s reception area 25 8. Consultation responses and the Council’s responses 26

Introduction

The purpose of this consultation statement

This statement has been prepared by the Council to show the consultation that has been undertaken during the drafting of the Community involvement in planning document. It sets out:

the names of any persons whom the Council consulted in connection with the preparation of the document; how those persons were consulted; a summary of the main issues raised in those consultations; and how those issues have been addressed in the final document.

The Community involvement in planning document was prepared alongside the Community engagement strategy and consultation on both documents took place at the same time. The Community involvement in planning was the subject of specific consultation to meet the requirements of regulation 26 of the Town and Country Planning (Local Development) (England) (Amendment) Regulations 2008 and 2009.

Inital consultation on the draft Community involvement in planning

Who was consulted? Early stage consultation took place between 5 August to 30 September 2010 on the proposed contents of both documents. This was in accordance with regulation 26 of the Town and Country Planning (Local Development) (England) (Amendment) Regulations 2008 and 2009.

Specific contacts were consulted via email. These included the environment agency, the house builders federation, the University of Surrey, Surrey County Council highways department, Campaign to Protect Rural England, Government Office of the South East, adjoining borough councils, all Guildford borough Parish Councils, South East Regional Assembly, South East regional Development Agency, selected residents associations and action groups, The Guildford Society, Guildford Environmental Forum, Open Spaces Society, Equalities Opportunities Commission, all Guildford borough councillors, all Local Strategic Partnership Board members, and Guildford Borough Council Chief Executive and Management Team members.

How were they consulted? All those consulted at this early stage were sent an email on 5 August seeking early comments by 30 September 2010. This email sent an indicative structure and asked for comments on this and also what the documents should include.

Two letters were received and the comments were taken into account whilst drafting the consultation version of the document.

Responses to the consultation on the initial draft were received from: The Guildford Society Head of Environmental Health and Licensing Services

Key issues raised The key issues identified are outlined below:

ordinary working people should be included right to speak at committees should be mentioned differing communication needs should be addressed.

A small number of typographical errors and formatting issues were also identified. These were amended accordingly.

Formal consultation on the draft Community involvement in planning

Following the initial consultation, an article was placed in About Guildford in January 2011 highlighting the forthcoming consultation documents (appendix 3) . The draft Community involvement in planning document was amended and then made available for a formal twelve week consultation period. The consultation period ran from 9 March until 5pm 2 June 2011.

Who was consulted? The Council consulted: each of the specific consultation bodies in accordance with part 26 of the Town and Country Planning Regulations, to comply with the requirements of consultation on the Community involvement in planning. general consultation bodies considered appropriate (see appendix 1 of this consultation statement)

Please see appendix 1.

How were they consulted? Consultees were informed that the draft documents (Community involvement in planning together with the Community engagement strategy) were available for comment via email or postcard (see appendix 4). The postcard and email explained how to view the document and make comments. In total 1298 consultation emails and 591 letters were sent.

The Council also made all information available on its website (see Appendices 5) with updates via twitter , posted on the Guldford Borough Council planning facebook page and some LSP partners promoted the consultation through their websites. http://www.surrey.ac.uk/ http://www.cofeguildford.org.uk/ http://www.surreyhealth.nhs.uk/Pages/default.aspx http://www.tvha.co.uk/ http://www.royalsurrey.nhs.uk/ http://www.surreycc.gov.uk/ http://www.guildford.gov.uk/article/496/Guildford-Business-Forum http://www.guildford.gov.uk/home http://www.surrey.police.uk/ http://www.fsb.org.uk/

The consultation was advertised on the Councils planning twitter webpage.

In addition, copies of the documents and supporting documentation were made available in the borough’s libraries, at the Council Office main reception (see Appendix 7) and the Planning reception. Officers also presented an item on the draft Community engagement strategy and Community involvement in planning document to the Guildford Youth Group.

Key issues raised during the consultation The Council received 12 responses to the consultation, the main issues raised are set out below: mention should be made that some planning applications are determined by Surrey County Council and not Guildford Borough Council it needs to be made clear to developers that pre-application advice can only be on general principles where there are hyperlinks set out elsewhere, exactly what all of the documents are, in hard copy, that are referenced and where they can be accessed the framework for decision making and the policy laid out by the Council is made clear and visible to all residents so that they can understand what the intention is to develop their community realistic consultation periods with water and sewerage undertakers will need to be taken account of in the preparation of the local development documents we recommend the document also specifically includes relevant non-statutory local stakeholders.

All comments have been taken into account and the final document amended as appropriate. The Councils response to the comments received is attached in appendix 8.

APPENDICES

Appendix 1 - Those consulted on Ash Parish Council the draft Community Involvement in Ash Residents Action Group Planning Ashenden Residents Association Ashill Developments 1st Horsley Scout Group Ashurst and Lakeside Road Residents 1st Jacobs Well Scout Group Association 1st Merrow Scout Group Asian Muslim Elders Luncheon Club Woking 1st Rydes Hill Scout Group Astenbell Ltd 5th Guildford Scout Group Astolat Bowling Club A2 Dominion Atisreal Abbotswood Resident Association Central Austen Road Surgery Crescent B.P. Hydraulics Ltd Abbotswood Residents Association Bagnall Property Consulting Abbotswood Women in Touch Bahai Community of Guildford Academy of Contemporary Music Bahai Women Association Access Group - Guildford Barclay Roe ACE Surrey Barlow Robbins Solicitors Action for Links for Living (ALL) Barnett Spooner Active Surrey Barnwood Housing Co-operative Ltd Affinity Sutton Homes Group Barton Willmore Age Concern Riverside Basingstoke Canal Authority Age Concern Surrey Beaufield Homes Ahmadiyya Muslim Association UK Beckbridge Limited Airwave Solutions Ltd Beechcroft Drive Residents Association Albury Parish Council Bell Cornwell Albury Trust Bellfields Residents Association Alliance Planning Bellfields Youth and Community Centre Allianz Insurance PLC Bellway Homes Ancient Monuments Society Belmont Preparatory School Andy Trask Designs Bewley Homes PLC Angus Farquhar Biodiversity Working Group APA Planning Services Ltd Bircham Dyson Bell Architectural Heritage Fund Blackwater Valley Countryside Partnership Arriva Southern Counties Blackwater Valley Enterprise Trust Arriva Surrey and West Sussex Blackwater Valley Friends of the Earth Arthur Waller Properties Ltd Blue Sky Planning Limited Artington Parish Council BME/Asylum Seekers (Guildford Diocese) Artington Walk Residents Association Boughton Hall Avenue Residents ASAP Architecture Association Asda Bovis Homes Ltd Ash Action Group Boxgrove County Primary School Ash Citizens Advice Bureau Boxgrove Park Neighbourhood Watch and Ash Grange County Primary School Residents Assoc. Ash Green Residents Association Boxgrove Park Residents Association Ash Library Boyer Planning Ltd Ash Manor School Bramley Parish Council 9

British Property Federation Compton Village Association Broadway Malyan Planning Connect2U Disability Forum Bryan Jezeph Consultancy Connexions Bryan Smith Associates Council for British Archaeology BT Group plc Council for Romany and other Travellers Buglear Bate and Co Country Land and Business Association Burpham Community Association CPRE Burpham Foundation Primary School CPRE Surrey Branch & Guildford District Bushy Hill Community Centre Cranley Road Area Residents Association Bushy Hill Junior School Cranmore School Bushy Hill Tenants Association Crossroads Business Link Surrey Crown Estate Commissioners BWEA Crown Hall Byfleet Parish Council Custom Homes CABE D & M Planning Partnership Caldecotte Consultants Daily Mail Camargue Ltd Dairy Crest Ltd Care for Guildford David Lock Associates Carter Jonas Davis Langdon Carter Planning Ltd Davis Planning Casa Developments DC Planning Ltd Castle Land and Development Deeprose Engineering Ltd CEMEX UK Properties DEFRA CGMS Consulting Department for Social Responsibility Chestnut Planning Department for Transport Chilworth C of E Infant School Department for Work and Pensions Chris Tennant Window Cleaning Service Dept Culture Media and Sport Christ Church Derek Horne and Associates Ltd Christ's College Design Analysis Partnership Church Lane Residents Association Dev Plan Church of England Development Plan Services Cirrus Properties Development Planning Partnership Citygrove Dialogue Civic Trust Diocese of Arundel and Brighton Civil Aviation Authority Diocese of Guildford Clandon C of E Infant School Disability Challengers Clandon Regis Golf Club DisCASS Clayton Drive Residents Association DMH Stallard Cobham Conservation and Heritage Trust Downsedge Residents Association Cobham Way Road Fund Downside & Hatchford Village Hall Coinford Design and Build DPDS Consulting Group Colliers CRE DPDS Regional Ltd Commission for Racial Equality DPP Communique Dr Hornett and Partners Compton Parish Council Dray Court

Drayton House School Gardiner & Associates Drivers Jonas Gatwick Airport DTZ Consulting George Abbot School DTZ Pieda Consulting Gerald Eve East Clandon Parish Council Gerald Eve LLP East Guildford Residents Association Ginger Townplanning East Horsley Parish Council Girl Guiding Surrey West EDF Energy GL Hearn Edwin Road Residents Association Gleeson Homes Ltd Effingham Parish Council Gleeson Land Effingham Residents and Ratepayers Glenesk School Association Goadsby and Harding Commercial Elmbridge Borough Council Godalming Town Council Elstead Parish Council Godfrey Chappels Ltd Emmanuel Church GoinGreen English Churches Housing Group Gosden House School English Heritage Government Office for the South East English Rural Housing Association Green Issues Communications Entec UK Ltd Greencroft Residents Association Environment Agency Greenoak Housing Association Epsom & Ewell Borough Council Gregory Gray Associates Equal Opportunities Commission Grenke Leasing Ltd Eugena Construction Grove Heath North Residents Association Explore Learning Ltd Guide Dogs for the Blind Fairlands Community Assoc. Guildford Access Group Fairlands, Liddington Hall and Gravetts Lane Guildford Action Community Assoc. Guildford Allotment Society Fairlands, Liddington Hall and Gravetts Lane Community Assoc. Guildford Anti-Incinerator Network Fairview New Homes Limited Guildford Arts Federation of Small Businesses Guildford Assoc. of Voluntary Service and Voluntary Action SW Surrey First Merrow Scout Group Guildford Baptist Church First Wessex Housing Group Guildford Boat House Firstplan Guildford Borough Council Footsteps Guildford Bowling Club Footsteps Registered Charity Guildford Business Forum Forestry Commission England Guildford Cathedral Church of the Holy Spirit Frank Taylor Planning Guildford Centre for the Blind Freight Transport Association Guildford Chamber of Commerce Friary House Residents’ Association Guildford Citizens Advice Bureau Friary Ward Residents Association Guildford City Football Club Friends, Families and Travellers Guildford Club for the Disabled Furze Hill Residents Association Guildford College Fusion Online Limited Guildford Community Church G4 Residents Association Guildford Community Family Trust GACC

Guildford Community Mediation Service Holly Lodge County Primary School Guildford Connexions Holmbury Developments Ltd Guildford County School Holmwood Close Residents Association Guildford Cycle Group Holy Trinity (Guildford) Housing Association Guildford Divisional Police Ltd Guildford East Scout District Holy Trinity Amenity Group Guildford Environmental Forum Holy Trinity Church Guildford Freiburg Association Holy Trinity Junior School Guildford Golf Club Home Builders Federation Guildford Grove Primary School Home Group Housing Association Ltd Guildford High School for Girls Home-Start Guildford Guildford Institute Hope, Guildford Guildford Interiors Horsley Countryside Preservation Society Guildford Jewish Community Horsley Library Guildford Labour Party House of Christian Guildford Library Howard Hutton and Associates Guildford Lions Club Howard of Effingham School Guildford Mental Consortium Hungarian Cultural Group Guildford Guildford Methodist Church Hyder Consulting Guildford Phone Mast Campaign Iceni Projects Limited Guildford Poyle Charities Independent Freelance Guildford Quaker Meeting Inland Waterways Association Guildford Rugby Club Insight Town Planning Limited Guildford Scout Council IWA Guildford & Reading Branch Guildford Society (planning) Jacobs Well Residents Association Guildford Sunset Homes JDC Guildford United Reformed Church Jencar Engineering Guildford YMCA Jobcentre Plus Guildford Youth Council John Cooper Associates Guildfordians Rugby Club John Moore Trust GVA Grimley Ltd Jones Day H.C. Webb Estates Ltd Jones LL Hallam Land Management Limited JPC Consultants Hampshire County Council Kalon Biological Ltd Headway Surrey King Sturge LLP Health & Safety Executive Kings College for the Arts & Technology Heathrow Airport Knightsbridge Property Development Corporation Henry Dolan and Associates Communications Consultant Lacey Simmons Ltd Heritage Property Services Laing Homes South West Thames Highways Agency Lambert Smith Hampton Hillier Almshouses Lanesborough Prep School Hives Planning Lawn Tennis Association HM Revenue and Customs Leena Hodgson Lunn and Co Architects Leith Planning Hogs Back Residents Association Levvel Consulting Ltd 12

Llanaway Investments Loates-Taylor Shannon Architects National Federation of Housing Associations Lockwood Day Centre National Gardens Scheme Charitable Trust London and Hampton Developments National Grid London and Quadrant Housing Trust National Trust Lot Oriel Natural England Lynx Hill Residents Association Nepalese Society and other ASP groups M J Gleeson Network Rail Maddox and Associates New Earth Solutions Mansard Country Homes New Inn Surgery Marks and Spencer Newark Lane Residents Association Markwell & Markwell Newman Davis & Company Martineau NewSmith Asset Management LLP Mayer Brown NFU South East Region McCloskey & Bingham No. 5 Chambers Med Hi Tec & Thoughtful Products Ltd. Normandy Parish Council Member of Parliament for Guildford Normandy United Reformed Church Merrow C of E Infant School Norrels Drive Association Merrow Cricket Club North Place Day Centre Merrow Methodist Church North Street Stallholders Association Merrow Residents Association North West Surrey Association of Disabled People Merrow Residents Association Northmead Junior School Merrow Village Club and Hall Northumberland Estates MGA Oak Grange Road Association Michael Cox Associates Ockham and Hatchford Residents Michael Shanly Homes Association Mill Lane Residents Association Ockham Parish Council Millgate Homes Onslow County Infant School Millmead Court Onslow Village Residents Associationn Ministry of Defence Open Spaces Society Mitchell Evans Partnership Openreach newsites Moat Outdoor Advertising Consultants Mobile Operators Association Ltd Outline Mole Valley District Council Pakistan Muslim Welfare Association Mono Consultants Ltd Pannell Kerr Forster Montagu Evans LLP Park Barn and Westborough Community Mott MacDonald Association Mount Alvernia Hospital Park Barn Centre Mount Green H A Park Barn Residents Association Mount Green Housing Association Park Barn/Westborough Community Forum Multiple Sclerosis Society - Guildford and Parsons Birnckerhoff District Branch Parsons Brinckerhoff Ltd MVA Consultancy Partners of Loseley Park Nathaniel Lichfield & Partners Paul Dickinson & Associates Nathaniel Lichfield and partners Paul Newman Property Consultant

Pavillion Housing Association Ripley Carriage Ltd Peacock and Smith Ripley Court Educational Trust Peaslake Community Council Ripley Parish Council Peaslake School Rookwood Residents Association Peaslake Surgery and Dispensary Roseacre Gardens Residents Assoc. Pennymead Drive Residents Association Rosebery Housing Association Perry Hill Ward Residents Association Rosemary Crescent Residents Association Persimmon Homes South East Rosemary Simmons Memorial Housing Peter Pendleton & Associates Ltd Association Pewley Down Infant School Royal Automobile Club P-Fava.Consulting Royal Borough of Kensington + Chelsea Philippine Association of Surrey UK Royal Grammar School Phillip Sears Designs Royal Horticultural Society Phillips Planning Services Ltd. Royal Surrey County Hospital Pine Walk Residents Association RPS - Planning, Transport & Environment Pirbright Laboratory Residents Association RPS Plc Pirbright Parish Council RSCH Pirbright Village Primary School RSPB South East Office Planning Issues RT Design Planning Magazine Rushmoor Borough Council Planning Perspectives Rydes Hill Convent Prep School Planning Potential Safeguard Coaches Ltd Police Station Sakura Pond Meadow Special School Sallie Hair and Beauty Priors Field School Salvation Army Property and Transport Group (GBF) Sandfield County Primary School Puttenham & Wanborough Residents Assoc. Sanofi Aventis Puttenham and Wanborough Housing Sapphire Asset Management Society Ltd Save the Children UK Puttenham Church of England Infant School SCC Adult Services Puttenham Golf Club Ltd SCC Youth Development Service Puttenham Parish Council Scott Brownrigg Qinetiq Ltd Scott Brownrigg Limited Queen Eleanor's C of E Junior School Scott Wilson Queen Elizabeth Park Residents Seale And Sands Parish Council Association Seale, Sands and Runfold Amenity Society Quod Planning Send C of E Infant School R.N.Buddery F.R.I.C.S. Send Parish Church Radian Seven Signs Raglan Housing Association Seymour Estate Agents Ramblers Association Shackleford Parish Council Rapleys LLP Shah Jahan Mosque Reigate and Banstead Borough Council Shalford Conservation Society Rentwood Resource Centre Shalford Infant School Ridgemount Residents Association Shalford Parish Council Ripley C of E Infant School Shawfield County Primary School 14

Shawfield Day Centre St Pius Catholic Church Shelter St Saviours Church & Centre Shepherds Hill Residents Association St Teresa's Prep School Shere & Peaslake Scout Group St Thomas of Canterbury Catholic Primary Shere C of E Infant School School Shere Parish Council Stamford Associates Limited Shere Surgery & Dispensary Steer Davies Gleave SHIFA Stevens & Bolton Showmans Guild of Great Britain LHC Stockton Road Residents Association Region Stoke Residents Area Neighbourhood Simmons & Sons Watch SITA Stonebridge Action Group SITEC Stoughton Action Group SMPAC Stoughton Community Association Snaky Lane Community Wildlife Group Stoughton Infant School Social and Recreational Project Strategic Planning Advice Ltd South East Coast Ambulance Service Strutt & Parker South East Planning Aid Support to Moldovan Investment and Export Promotion Organisation South East Water Surrey & Borders Partnership NHS Trust South West Community Support Services Lockwood Surrey Advertiser Ltd South West Surrey Assoc. for Mental Health Surrey Amphibian and Reptile Group South West Surrey Secondary Short Stay Surrey Archeological Society School Surrey Association for Visually Impared Southern Water Surrey Badger Protection Society Spelthorne Borough Council Planning and Surrey Chambers of Commerce Housing Strategy Surrey Community Action Sport England Surrey Community Development Trust Sport Guildford Surrey Community Development Trust Sports Council South East Region Surrey Community Foundation St Bede's C of E Junior School Surrey Council for Voluntary Youth Services St Catherine's School Surrey Countryside Access Forum St Catherine's Village Association Surrey Countryside Access Forum St Clare's Church Surrey County Agricultural Society St John the Evangelists Church Surrey County Council Adult & Community St John's Ambulance County HQ Brigade Learning St John's Seminary Surrey County Playing Fields Association St Joseph's RC Junior School Surrey Economic Partnership St Lawrence County Primary School Surrey Education Business Partnership St Lukes Surgery Surrey Farming and Wildlife Advisory Group St Martha Parish Council Surrey Federation of W.I’s St Martin's Court Surrey Fire and Rescue Service HQ St Mary's C of E Infant School Surrey Gardens (East Horsley) Ltd St Nicolas C of E Infant School Surrey Heath Borough Council St Nicolas Surgery Surrey Heathland Project St Peter's Catholic Comprehensive School Surrey Hills AONB Office St Peter's Shared Church 15

Surrey PCT The Rotary Club of Guildford District Surrey Police The Shah Jahan Mosque Surrey Primary Care Trust The Surrey and Hampshire Canal Society Surrey Scouts The Theatres Trust Surrey Traveller Community Relations The Trustee's of the Tyman Pension Forum Scheme Surrey Wildlife Trust The Twentieth Century Society Surrey Young Farmers Clubs The University of The Third Age Surrey Youth & Adult Education Service The Victorian Society Surrey Youth Service The Willows Sutton and East Surrey Water Company The Woodland Trust SWT Countryside Services Ltd Three Valleys Water Tandridge District Council Tibbalds Planning & Urban Design Taylor Wimpey plc Tillingbourne Junior School Taylor Wimpey Strategic Land Tilthams Green Residents Association Terence O'Rourke Ltd T-Mobile Tetlow King Planning Tongham Parish Council Thai Terrace Restaurant Tormead School Thames Valley Housing Association Tourism South East Thames Water Development Control Town Centre Management Group Thames Water Property Services Tribal MJP The Barry Jackson Practice Trustees of the Rundle Brendon Will Trust The Bat Conservation Trust Tyting Society The Clandon Society UK Association of Preservation Trusts The Coal Authority UNICHEM LTD The College of Law Unisport The Crown Estate University of Surrey The Development Planning Partnership Vail Williams The Fairlands Practice Vincent Knight The Friary Voluntary Action South West Surrey The Georgian Group WAAG The Glass and Knob Connection Waitrose The Good Intent Public House Waldon Telecom Ltd The Guildford Society Wanborough Parish Council The Gypsy Council Wanborough Parish Council The Herpetological Conservation Trust WASHA The House of Commons Waverley Borough Council The Housing Corporation West Clandon Parish Council The Learning Corporation LLP West End Parish Council The Lifetrain Trust West Horsley Parish Council The National Trust West Retford Hotel Limited The Peace Party West Send Neighbour Group The Planning Bureau Limited West Surrey Divisional Commander The Planning Inspectorate West Surrey Society The Raleigh School West Waddy ADP The Ripley Society 16

Westborough & District Residents Central Support Team Leader Organisation Communications Officer Westborough Allotments Self Help Community Safety Warden Association Supervisor Westborough, Broadacres & District Community Services Manager Residents Assoc. Council Tax Manager Westfield (Friary Centre) Customer Services and Marketing Weston Lea Residents Association Officer Wey & Arun Canal Trust Development Control Manager Wey House School General Manager Wey Valley Indoor Bowling Club Guildford Philharmonic Weyfield Residents Association Head of Community Care Services Weymount Neighbourhood Group Head of Environmental Health and White and Sons Licensing Services White Young Green Head of Human Resources Head of Parks and Countryside White Young Green Planning Services Whitmoor Common Association Housing Needs and Advice Officer Wildbrook Properties Ltd Human Rresources Partners Williams Brothers Leisure Strategy and Development Williams Property Management Licensing Services Manager Wodeland Avenue Action Group Mobile Works Manager Woking Borough Council Neighbourhood and Community Wonersh Parish Council Safety Officer Wonersh Surgery On-Street Parking Coordinator Wood Street (St Alban's) Scout Group Parks Development Manager Wood Street County Infant School Payroll and Insurance Manager Wood Street Residents Association Payroll and Insurance Manager Woodlands Park Residents Association Planning Policy Manager Woolf Bond Planning Principal Accountant Worplesdon County Primary School Principal Conveyancing Solicitor Worplesdon Parish Council Principal Development Control Officers Worplesdon Park & Ride Action Group Principal Environmental Health Wotton Parish Council Officer WS Planning Principal Planning Enforcement Officer Wyke Primary School Private Sector Services Manager YMCA Recycling Officer Zinchome Limited Rehousing and Information

Manager Guildford Borough Council internal contacts: Resident Involvement Manager Access Officer Senior Ranger Assistant Parking Manager Tenant Services Team Leader Bereavement Services Manager Town Centre Officer Building Control Manager Trees and Countryside Manager Business Rates and Systems Web Programme Manager Manager Business Services Manager Cash Office and Payments Manager 17

Appendix 2 – Email sent to consultees

Community Involvement consultation 9 March to 2 June 2011

We invite your comments on two new consultation documents.

The Community Engagement Strategy explains how and when the Local Strategic Partnership (including Guildford Borough Council, the police and health service) will engage with you. The Community Involvement in Planning sets out how and when you can get involved in planning policy and decisions in your area.

The consultation period runs from Thursday 9 March to 5pm on Thursday 2 June 2011.

For more information see the attached card and you visit our website

You can submit comments online at Community Engagement Strategy consultation form/Community Involvement in Planning consultation form or by email to [email protected]. The documents are available to view in local libraries and at the Council’s planning helpdesk, Millmead, Guildford. If you wish to be notified of the future adoption of these documents, please state this in your response.

You have received this email because you have responded to a consultation in the past or have requested to be on our mailing list for updates on the Guildford Development Framework (GDF). If you no longer wish to receive information or notification of consultations about the GDF, please let us know by return email.

More information about the Guildford Development Framework is available from our website.

If you have any questions, please contact us.

Kind regards

Tracey Haskins Planning Policy Manager Guildford Borough Council Phone: 01483 444471 Email: [email protected]

Appendix 3 About Guildford article January 2011

Appendix 4 – Postcard sent to consultees without an email address

Appendix 5 – The Council’s Local Development Framework page with link to the consultation

Appendix 6 – The Community involvement in planning (and draft Community engagement strategy) consultation webpage

Appendix 7 – Document advertised and made available in the main reception of the Guildford Borough Council offices, Millmead, Guildford

Appendix 8 –

Comments received on Community involvement in planning and the Councils response/recommendation

Organisation Comments on Community involvement in planning Response/recommendation

Hon Secretary QEP I am most interested in the Documents. I have to say that my The consultation documents were in draft form Residents Association confidence in the Documents is not improved by the fact that and we suspect that the what appears as cutting there appears to have been a significant amount of "cutting and and pasting is the word draft watermarked pasting" and also the fact that there are many errors of grammar, across each page with diagrams over the top. spelling and clarity that need to be addressed. Once these have We are not aware of any spelling or grammatical been sorted out, I am sure we will comment further. errors but have reviewed the final draft document to confirm.

Interested individual I have tried to get involved with various issues in the village. But We are sorry to hear about your experiences. at every turn the Guildford Borough Council, Surrey County Council and the Surrey Police seem unable to see eye to eye over The comments seem more applicable to the a large range of problems that we have. If the same collection of Community engagement strategy which aims to public servants continue to rule in all these governing bodies, then get a more co-ordinated approach towards I can see no way forward with this scheme. It sounds good but all involving the public in decisions that affect them the time poor management and inflexibility reign in these and to highlight the different methods of departments I truly can not see Community Involvement Strategy engagement available. We feel that it is a step in ever working. the right direction.

The Secretary of State has made it abundantly clear that democracy has no place in our society. Sad as it may sound the civil servants of the SCC and the GBC will not be changing the spots for the good of the community.

Interested individual Comments removed as inappropriate and (second set of irrelevant to the consultation. comments)

Ripley Parish Council Comments page 15 Para 3.4. Pre-application advice/consultation Agree, the text has been amended to include The principle is good but parish councillors who have discussed general principles. the plans in confidence with the developer may have to change their view in response to the wishes of local residents once the full plans are published. It needs to be made clear to developers that pre-application advice can only be on general principles. Page 16 Reference to petitions deleted. Para 3.10 Application consultation states that a petition may be submitted. However in the petition scheme at point 3 it states that planning is excluded from the scheme. Page 17 Top tip. The list of material planning considerations is very helpful.

Guildford United Pressure of time (almost all of us are volunteers) prevents us from Noted. Reformed Church responding in detail but we actively support the Town Centre Chaplaincy/Street Angel project and I am confident that they will respond and will put much the same points as we would do.

The Guildford Society COMMUNITY INVOLVEMENT IN PLANNING Thank-you for your comments and for taking the time to give such detailed feedback. GENERALLY

2- In one sense this is a good document. It covers the procedural requirements in some detail and, as far as can be Comments welcomed. judged, with accuracy.The broad framework would appear to follow that set out in para 2.3.1 of the ODPM 2004 publication 'Statements of community Involvement and Planning Applications'. The presentation is excellent and the tone readable for a fairly dry subject. A brief comparison with comparables from other Authorities suggests that this is perhaps the most elegant currently published.

3- On the other hand, it is not clear exactly how the The planning legislation applies to all councils document fits into the ordering of things. What we have is a fairly so many of the issues covered will be generally broad-brush textbook, capable of general application. Guildford applicable.It is the specific details and approach

itself has mention in the text, but what we see could almost be towards engagement that may alter. Guildford or taken from a pro-forma text, drafted, say, by NAVCA, with gaps to the borough is mentioned where applicable to fill in the name of the relevant authority and its local procedures. make the document locally specific. This remains, however, quite strategic.

4- Looking at the equivalent publications available on the Web of other Planning Authorities, one is struck by the way in The document has set out procedures, or which they focus more on the detail of procedure to be followed provided references/hyperlinks to relevant by consultees and applicants. In many ways, although this guidance where possible to try to make the approach cuts across the quasi-strategic approach of PPS12 [ the document as useful as possible. 2004 version] , this is actually more useful to these people, many of whom are unfamiliar with procedures and suspect that there will be considerable fees if they ask. Reference to Planning Aid will be re-instated 5- In this context, a notable omission is any reference to now funding for Planning Aid has been secured 'Planning Aid'. There has been not that much activity by Planning Aid in the borough, being replaced to some extent by contact with the local MP and, on rare occasions, The Guildford and other Civic Societies. These aspects of customer-friendliness could The Community engagement strategy goes into helpfully be reworked. greater detail on groups to be involved and civic societies have been added to the list of those to 6- Moreover we find that a number of other Planning involve. Appendix 1 of Community involvement Authorities make specific reference to Civic Societies at in planning uses wording from the regulations appropriate points in their texts. Here it is to be presumed that and the umbrella term voluntary bodies is used. they are included as Local Agenda 21 requires, but under The text on page 10 will be amended to include 'voluntary bodies'. But as it is Civic Societies that do make much specific reference to civic societies. of the 'running' in commenting on local planning matters, this low key approach seems unusual. The approach to the Community involvement in planning document is to tailor it specifically to FOR GBC 'DIRECTION' RATHER THAN THE DRAFTING TEAM Guildford Borough Council’s circumstances whilst reflecting legislation and good practice. It 7- To produce a document of this quality must have taken is unusual in that it is linked to the overarching considerable effort. This effort is presumably being replicated in Community engagement stratey - as it is a novel the 400 local authorities up and down the country, as well as the approach it may not be so suitable for a pro- many other authorities who are also concerned to 'engage', as the

underlying legislation and government guidance is the same. This forma document . does look to be an area where general collaboration at a very early stage would have very economically produced a national pro-forma document that could be adopted with only marginal modifications for local circumstances. Maybe that is the case, but if it is, it seems not to be referenced. Should Government guidance change we would 8- And why now? At least one local authority nearby has look to update the document as appropriate. stopped all work on its Strategy until the Government's intentions However, we do not want to wait to introduce become a bit clearer. A word of explanation? this new document when the Governments timetable for change is developing. The SPECIFICALLY Government has emphasised that councils should plan for their areas. Our local plan is the General Local Deveopment Framework, the project timetable for this is clearly set out in the Local 9- The document is rich in 'hyperlinks' to other references. Development Scheme. But this presumes that enquirers have access to the necessary technology, and some familiarity with the technology and the The hyperlinks will be reviewed and references structure of the various web sites [for example, GBC's own web or footnotes inserted where appropriate. site can be quite difficult to track through on first access].

This is serious discrimination. The editors of this document should now seriously re-work the document to set out exactly what all the documents are, in hard copy, that are referenced [ apart from full titles, the ISBN numbers and dates where that is appropriate], and where they can be accessed. This will probably add up to a very substantial “Annex 3”, but that is the nature of the present day world.

10- And arising from this is the issue of the difficulty of examining many documents on-screen. A topical example is that of the drawings recently submitted as part of the planning Comments noted. For the purposes of this applications for the modifications to 'The Friary' – for example, document, hard copies will be available at drawing WG WDE ZA 40 DR A 68002 with Application Planning reception at the Councils offices. 10/P/02313. The original appears to have been drawn on 2A0

paper and the various titles and descriptions become illegible when shrunk to about 20% to fit on a normal computer screen or A4 printer. As a result, examining the proposals involves a great deal of scrolling, during which the context becomes lost. To suppose that homes or most offices have A0 computer screens or printers is again to construct discrimination. It remains necessary to have fairly readily accessible hard-copy.

Whose document?

11- There is a lack of clarity about whose document this is. Is it Guildford Borough Council ? The unspoken lead [' we'] is that of This is the Councils document. The final officials working on their own initiative? However the normal document will be the result of the input of both democratic assumption is that it is Councillors who are 'in charge', officers and councillors, together with the views and that Councillors should be the the foremost point of contact of respondents to this consultation. Wording will and the reference, supported as maybe by officials. Why then is it be amended to make it clearer. Guildford necessary for 'we' to ' contact' Borough Councillors [ para 2.7]? Borough Council officers normally prepare More particularly, the Localism Bill promises to give greater consultation material, manage and run freedom to Councillors to take action on local issues, which would consultation events. Councillors typically suggest that they will have more scope to lead. approve such material, it is therefore important to keep all councillors involved and informed. 12- The current reforms of the Planning and Local Government systems will surely produce great changes in the As stated earlier, we will update the document present scenario. This document is wisely headed ' - - Community as and when required. Involvement March 2011' but it would be clearer if it was headed ' - - Interim Guide to - - - March 2011', and the text that refers to the forthcoming changes [ box para 1.4] was a little stronger.

13- Glossary. As with all documents, a glossary of initials [ eg DPD, SPD]] at the beginning would be helpful for the casual The location of the table noting abbreviations reader. will be reconsidered. Where possible words will not be abbreviated. 14- Para 1.5 “This document < [ when adopted] > replaces the existing - - -” The document will be adopted by the time it is published so no need to state this.

15- Para 1.6 There is the possibility of confusion between The text will be amended to state local 'Local Development Framework' and [ boxes] 'the Guildford development framework where possible. Development Framework'. Can the boxes use 'Guildford Local Development Framework'?

16- Para 1.8 'Surrey Community Action' – a reference to the Noted, reference will be added. hard copies that should be asked for, please.

17- Para 2.2 [Box]'Community Involvement in Planning - >this document< sets out - - -” Noted, wording amended.

18- Para 2.4 [flow diagram]“ - - - undertake - - - Equalities Noted, wording amended. Impact Assessment - - - “

Either omit 'a' [preferred] or turn it into 'an'.

19- Para 2.5 'Keeping people posted through updates on our Comments noted. There is the facility to sign up website' supposes that the Guildford community monitors the to webpages of interest and and be alerted website at frequent intervals. People don't, and the website is not should the contents of that webpage be well laid out to facilitate this either, since finding specific issues updated. can be quite complex.. The best function of a website is to provide detail once people have been alerted.

20- Para 2.7 “We want to involve - - -” Wording changed to The council.

21- Para 2.10 [box]“ - - - Millmead, Guildford.The documents Noted, wording amended. are also available on request in hardcopy, though is committed to using material wisely to protect the environment and minimise costs. Consequently - - “

22- Para 2.11 [table] It seems an inverse order of priorities for the 'general public' [ the voters and ratepayers – the ultimate The list does not reflect priority, but will be customers] to be put last in this list. They should immediately altered. follow 'Specific bodies'.

23- Para 2.13 “ - - - the relevant consultees

database>, place - - -” Noted, wording amended.

24- Para 2.15 This diagram should make it clear that it is The Councillors do not always make the final councillors who are eventually responsible for making decisions. decision; for example, it can be planning inspector after an examination in public or an 25- Para 2.19 Is it a 'recommendation' or a 'decision' on appeal. adoption or submission? And who makes this formally – is it full Council? Noted, wording amended.

26- Para 3.2[second and third boxes] “ APPLICATION CONSULTATION – legal for all - - “ Noted, wording amended. “ DECISION MADE – legal decision for all - - -” Noted, wording amended. 27- Princip Planner [ spelling] Noted, wording amended. “Information on the decision is sent to parties with a formal interest, entered in the Planning Register and also publicised on Noted, wording amended. the 'Planning Application and Appeals' Web site.