REPORT TO THE BOARD OF TRUSTEES
JUNE 22, 2021
Community College District 532 Grayslake, Illinois MISSION VISION STRATEGIC PILLARS The College of Lake County is a The College of Lake County is a leader Access and Success for Students comprehensive community college in providing innovative education and Equity and Inclusion committed to equitable high-quality workforce solutions. Teaching and Learning Excellence education, cultural enrichment and Community and Workforce Partnerships partnerships to advance the diverse Collaborative Culture communities we serve. Strategic Use of Resources
REPORT TO THE BOARD OF TRUSTEES JUNE 22, 2021 College of Lake County Community College District No. 532 June 22, 2021, 5:00 PM
The Board of Trustees of Community College District No. 532, Lake County, Illinois, will convene a regular meeting in Room A011, 19351 W. Washington St., Grayslake, Illinois.
A disaster declaration relating to public health concerns has been issued for at least a portion of the public body’s jurisdiction. In consideration of this and due to the COVID-19 health pandemic, Dr. Lori Suddick has determined that a fully accessible in-person meeting is not practical or prudent. As permitted by 5 ILCS 120/7(e), this meeting may be held without the physical presence of a quorum at the regular meeting location.
Dr. Suddick and one or more trustees will be physically present at the regular meeting location, along with other employees performing essential functions. Given COVID-19 considerations, it is not feasible to allow members of the public to attend the meeting in person. Staff and citizens may participate in the meeting via the YouTube live stream: https://youtu.be/QUd8v9P2QYM.
Members of the public will be offered an opportunity to address the board during the public comment portion of the meeting via video/telephone access with prior notice to the College. For those who wish to address the board live via Zoom, please email [email protected] before 2:00 PM on June 22, and a Zoom link will be provided. Your name will be called when it is your time to speak. Alternatively, members of the public may submit public comments by email prior to the board meeting, to be announced during the public comment portion of the meeting. Email submissions should be made by 2:00 PM on the date of the meeting, and sent to [email protected].
At this time, it is the College’s intent to return to fully in-person meetings of the Board of Trustees beginning with the August 2021 regular meeting. Please note that there is no meeting scheduled for the month of July.
AGENDA
01. Board Convenes the Regular Meeting 1.1 Call to Order and Roll Call 1.2 Board Chair Comments 1.3 Approval of Agenda 1.4 Public Hearing on Fiscal Year 2022 Budget on June 22, 2021 (pp. 1-2)
02. Approval of Minutes *2.1 Committee of the Whole Meeting of May 6, 2021 *2.2 Regular Meeting of May 18, 2021
03. Receipt of Notices, Communications, Hearings, and Petitions
04. Chair’s Report 4.1 Student Trustee Report 4.2 Oath of Office, Chief of Police
Agenda for Regular Meeting of June 22, 2021
05. President’s Report 5.1 FY 2021 Annual Pre-Audit Presentation 5.2 FY 2022 Budget Proposal 5.3 University Center of Lake County Partnership
06. Approval of Board Policies and Objectives * 6.1 Policy 909 – Responsible Use of Technology – Revised – Second Reading; Policy 965 – Information Security Policy – Eliminated; Second Reading (pp. 3-8) *6.2 Policy 911 – Use of College Facilities – Revised – Second Reading (pp. 9-12) *6.3 Policy 124.1 – Public Participation – New – Second Reading (pp. 13-14)
07. Approval of Financials 7.1 Resolution Approving Reimbursement of Travel, Meal & Lodging Expenses * 7.2 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report (pp. 15-29) * 7.3 Resolution Adopting Fiscal Year 2022 Budget (pp. 30-31) * 7.4 Resolution Authorizing a Permanent Transfer of Interest Earned from the Working Cash Fund to the Education Fund (pp. 32-35) * 7.5 Resolution Authorizing Transfer of Funds to the Operations and Maintenance Fund (Restricted) and Approve Project Priorities (pp. 36-40) * 7.6 Authorization to Open a Trust Account Agreement with the Capital Development Board and Deposit Funds for the Replace Parking Lot #4 Asphalt Project at the Grayslake Campus (p. 41) * 7.7 Resolution Approving Emergency Construction Change Order (pp. 42-43)
08. Approval of Purchasing * 8.1 Biddable Items • Products • Services o Life Safety Upgrades – Grayslake Campus (Boller Construction Company, Inc.) (p. 45) o Security Camera Purchase, Installation and Maintenance (e.Norman Security Systems, Inc.) (p. 46) o Recording Studio Renovations (Efraim Carlson & Son, Inc.) (p. 47) o Brae Loch Fiber Installation (Kace Communications, LLC) (p. 48) o Hotspots and Broadband Internet Services (T-Mobile USA, Inc.) (p. 49) o Food Service Management Expenses (Aladdin Food Management Services, LLC) (p. 50) o A Wing Loading Dock and A/B Wing Drainage (Boller Construction Company, Inc.) (p. 51) * 8.2 Non-Biddable Items • Products o Annual Postage Spend (United States Post Office) (p. 52) o FY 2022 Bookstore General Merchandise Purchases (Various vendors) (pp. 53-54)
Agenda for Regular Meeting of June 22, 2021
* 8.2 Non-Biddable Items: Products (continued from previous page) o Course Materials, Software Maintenance and Support (Various vendors) (pp. 55-56) o Landscaping Supplies and Equipment (Ratification) (Russo’s Power Equipment, Inc.) (p. 57) o Maintenance, Repair and Operational Supplies (Ratification) (W.W. Grainger) (p. 58) o Specialty Food for Hospitality and Culinary Management (Various vendors) (p. 59) o Hand Tools and Equipment for Automotive Instruction (Ratification) (Matco Tools, Inc.) (p. 60) o Automotive Collision Repair Vehicle (Ratification) (Gregory Mitsubishi) (p. 61) o Web Based ESL Instructional Program (Ratification) (Burlington English, Inc.) (p. 62) o Library Database Fees, Research Materials and Hosting Fees (Various vendors) (pp. 63-64) o IT Software, Licensing, Maintenance and Subscription Agreements (Various vendors) (pp. 65-67) o Performance Review Management Software (Ratification) (Qualtrics) (p. 68) o Case Management Software (Maxient) (p. 69) • Services o Shipping Services (Ratification) (United Parcel Service) (p. 70) o ATC Construction Manager at Risk Construction Services and Project Labor Agreement (Power Construction) (p. 71) o ATC Delegation of Authority for Bid Awards (Power Construction) (p. 72) o Financial Advisory Services (PFM Financial Advisors LLC) (p. 73) o Investment Advisory Services (PFM Asset Management LLC) (p. 74) o Media Buys (Various vendors) (pp. 75-76) o Course Materials for Leadership & Employee Development (Ratification) (VitalSmarts) (p. 77) o Architectural Services for the Advanced Technology Center (Ratification) (Legat Architects) (p. 78) * 8.3 Disposal (pp. 79-80)
09. Approval of Contracts and Grants * 9.1 Amend Legal Counsel Services Contract Spend Through FY 2021 (p. 81) * 9.2 Resolution Authorizing the Adoption of the College of Lake County Master Plan 2020 (p. 82) * 9.3 Acceptance of the Illinois Green Economy Network Subcontract (p. 83)
10. Approval of Programs * 10.1 Resolution Authorizing the Submittal of the Fiscal Year 2023 Resource Allocation Management Plan (RAMP) (pp. 85-86)
Agenda for Regular Meeting of June 22, 2021
11. Approval of Human Resources Recommendations * 11.1 Resignations and Retirements (pp. 87-88) * 11.2 Personnel and Position Changes (pp. 89-119) * 11.3 Full-Time Employment A. Hires and Probationary Period Completed • Professional Hires (pp. 120-121) • Specialist Hires (p. 122) • Limited Term Faculty Hire (p. 123) • Faculty Hires (p. 124-128) • Probationary Period Completed (pp. 129-130) B. FY 2022 Employment Contracts • Administrative Personnel (pp. 131-133) • Professional Personnel (p. 134) • Specialist Personnel (pp. 135-141) C. Vice President Contracts • Vice President of Community Workforce Partnerships (p. 142) • Vice President of Education (p. 143) • Vice President of Strategy / Chief of Staff (p. 144) Note: Copies of all proposed employee contracts are available at http://dept.clcillinois.edu/pre/contracts/ContractsJune2021.pdf or by contacting the CLC Human Resources office at 19351 W. Washington Street, Room T102, Grayslake, IL. 11.4 Promotions and Transfers 11.5 Staff Benefits * 11.6 Other • FY 2022 Staff Salary Ranges (p. 145)
12. Closed Meeting
13. Other Matters for Information, Discussion, or Action
14. Adjournment
* Report Enclosed
AGENDA ITEM 1.4
1.4 PUBLIC HEARING ON FISCAL YEAR 2022 BUDGET ON JUNE 22, 2021
The public hearing on the Fiscal Year 2022 Budget is included as part of the regular Board meeting scheduled for 5:00 p.m. on June 22, 2021. The format for the hearing is as follows:
1. Chair calls the hearing to order.
2. Chair makes reference to the notice of the hearing published in the Daily Herald and News Sun. Business Services & Finance has made the budget on file and conveniently available for public inspection at the College of Lake County public website (www.clcillinois.edu/budget).
Requests for a pdf file of the tentative FY 2022 budget could also made to the College’s Finance Department’s Controller Connie Kravitz at [email protected].
3. Chair opens the hearing for questions from the audience regarding the proposed Fiscal Year 2022 Budget.
4. At the conclusion of questions and discussions on the proposed Fiscal Year 2022 Budget, the Chair declares the public hearing closed.
Agenda Item 1.4 June 22, 2021 Page 1 AGENDA ITEM 1.4
As published May 18, 2021 in the Daily Herald and Lake County News Sun newspapers.
Agenda Item 1.4 June 22, 2021 Page 2 AGENDA ITEM 6.1 – BOARD POLICIES AND OBJECTIVES
6.1 POLICY 909 – RESPONSIBLE USE OF TECHNOLOGY – Revised – Second Reading; and POLICY 965 – INFORMATION SECURITY POLICY – Eliminated – Second Reading Board approval is requested to revise Policy 909 – Responsible Use of Technology and eliminate Policy 965 – Information Security Policy (key points of which are revised and incorporated into the proposed revised Policy 909, or will be referenced in the Administrative Expectations, implementing this Policy). Policy 909 was last updated in August 2016, and Policy 965 was last updated in 2007. The revisions cover the responsible use of College-owned technology and align with the College’s cybersecurity objectives. The adoption and implementation of this change aligns with Strategic Plan Pillar 6 – Strategic Use of Resources.
The proposed revisions to Policy 909, which incorporates concepts relevant to current Policy 965 (proposed to be eliminated), has been reviewed by the College’s legal counsel and vetted through CLC’s shared governance system, which includes representation from faculty, staff and students.
Recommended revisions highlighted in red reflect changes presented as the First Reading; recommended revisions highlighted in blue reflect changes presented as the Second Reading.
Recommendation: Approve Policy 909 – Responsible Use of Technology – Revised and Eliminate Policy 965 – Information Security Policy.
Agenda Item 6.1 June 22, 2021 Page 3 AGENDA ITEM 6.1 – BOARD POLICIES AND OBJECTIVES
909 RESPONSIBLE USE OF TECHNOLOGY
The College of Lake County acknowledges that creating, editing, retrieving, sharing, and analyzing information are critical capabilities for the success of those that use its technology resources (including, but not limited to students, employees, volunteers, approved vendors, and community members). The College ensures the availability of that information by expecting that use of CLC technology (the devices, software, networks, and services, etc. operated by or on behalf of the College of Lake County) is for the purpose of and in alignment with the College’s expectations, mission, and values.
The College’s responsible use of technology and cybersecurity practices help to maintain the availability of those critical capabilities and defend against cybersecurity breaches and incidents, including those which might impact the unwarranted disclosure of CLC proprietary information (that which pertains to CLC’s strategy and operations and that which is related to applicable laws or regulations such as FERPA, HIPAA, and other privacy laws, etc.). As such, the College sets limits on the use of CLC technology so as to achieve its cybersecurity objectives.
To facilitate the above objectives, the College maintains and publicizes expectations for the use of CLC technology and educates users on them. Those who use CLC technology are expected to know and comply with its expectations, including but not limited to:
• CLC technology use should be for the purpose of performing duties and responsibilities in connection with an employee’s position, or a vendor/volunteer’s association, with the College. • CLC technology use should be for the purpose of a student’s enrollment at the College for classes or programs, or in connection with a student’s learning or CLC-sponsored extracurricular activities. • CLC technology use should be for the specific purpose of engaging in CLC’s mission and vision. • CLC technology use should be in a manner and for a purpose that aligns with the values of the College • CLC technology use should comply with the College’s cybersecurity objectives and expectations.
Using CLC technology in ways that are not aligned with policies, objectives and expectations, or which introduce unnecessary and unacceptable risk to the services, reputation, finances, strategic and constituent information of the College is prohibited. Violations of this Policy may result in disciplinary action up to and including termination, expulsion, and/or other corrective or remedial sanctions. Agenda Item 6.1 June 22, 2021 Page 4 AGENDA ITEM 6.1 – BOARD POLICIES AND OBJECTIVES
The College reserves the right to limit, restrict, extend, or deny computing privileges and access to CLC technology. The College also reserves the right to monitor and record the usage of all resources owned or operated by the College.
The College’s Administration will maintain and implement expectations consistent with the Policy and make them available to users of the CLC technology.
Acceptable Use of Information Technology
Use of any information technology implicitly affirms that you will abide by all applicable federal, state and College policies that govern technology and information resources.
All use of Information Technology shall be for purposes of, or in support of: 1 . teaching and learning; 2 . administration; 3 . economic development; or 4 . research
Unacceptable Use of Information Technology 1 . It is not acceptable to use the College’s equipment or facilities for any illegal purposes which violate U.S. or state laws.
2 . It is not acceptable to use the College’s facilities in such a way as to interfere with or disrupt network users, services or equipment. Such interference or disruption includes, but is not limited to the following: conducting profit-making activities or distributing unsolicited advertising unrelated to College of Lake County; transmitting threatening, obscene, or harassing materials or otherwise unwelcome e-mail; propagating computer viruses; playing computer games; watching movies not related to academic instruction; doing intentional damage or otherwise interfering with other individuals’ use of the Internet or computer files or programs; copying College owned software for personal use; or using the network to make unauthorized entry to other computational, information, or communications devices or resources.
In pursuit of its teaching and learning mission, the College provides access to information technology facilities and resources for students, faculty, staff, and other authorized users within institutional priorities and financial capabilities. Access to the College’s IT facilities and resources is a privilege granted to students, faculty, staff and other authorized users.
Access to facilities and resources may be granted by the College based on the College’s judgment of the following factors: relevant laws and contractual obligations, the requester’s need to know, the information’s sensitivity, and the risk of damage to or loss by the College. The college may require special training and the signing of a statement of responsibility before allowing access to IT facilities.
Agenda Item 6.1 June 22, 2021 Page 5 AGENDA ITEM 6.1 – BOARD POLICIES AND OBJECTIVES
The College reserves the right to limit, restrict, extend or deny computing privileges and access to its IT resources. The College may allow individuals other than college students, faculty, or staff access to information so long as such access does not violate any license or contractual agreement; College policy; or any federal, state, county, or local law or ordinance.
Information technology provides important means of communication, both public and private. Authorized users and system administrators will respect the privacy of person-to- person communications in all forms, including voice (telephone), text (electronic mail, file transfer, fax), image (graphics, television, video conferencing, and satellite systems).
The College reserves the right to monitor and record, on college owned equipment, the usage of all information technology facilities and resources. All members of the College community who use IT facilities and resources must act responsibly in their use of the resources. Every user is responsible for the integrity of the resources.
All users of the College’s IT facilities and resources must respect the rights of other users, respect the integrity of the physical facilities, comply with all pertinent licenses, contractual agreements, and operating procedures, and uphold the highest standard of ethics.
Enforcement Intentional or negligent corruption or misuse of IT facilities and resources are direct violations of the College’s standards for conduct. Alleged violations of this policy will be processed in accordance with the processes outlined in the College’s Policy Manual, Collective Bargaining Agreements and the statement of Student Rights and Responsibilities. Access and use violations of information technology facilities and resources will be treated seriously. The College will pursue criminal and civil prosecution of violators as it deems necessary.
Adopted 02/18/1997 Amended 08/23/2016 Amended ______
Agenda Item 6.1 June 22, 2021 Page 6 AGENDA ITEM 6.1 – BOARD POLICIES AND OBJECTIVES
965 INFORMATION SECURITY POLICY Purpose The College of Lake County Information Security Policy (the "Policy") serves to create an environment that will help protect all members of the College of Lake County community (the "college") from information security threats that could compromise privacy, productivity, reputation, or intellectual property rights.
This Policy is set forth in four sections: (1) the Purpose, Authority and Scope of the Policy, (2) Guiding Principles, (3) Roles and Responsibilities, (4) Enforcement of the Policy. Individuals and departments within the college may adopt additional information security requirements that are specific to their operations, provided that such requirements are consistent with this Policy.
However, in the event that more specific policies govern certain types of information, e.g., Family Educational Rights and Privacy Act (FERPA); Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA), or financial information under the Gramm-Leach-Bliley Act (GLBA), the more specific policy will take precedence.
Scope This policy applies to all personnel, systems, and facilities maintained, leased or created within the jurisdiction of the college information technology functions, hereafter referred to collectively as “CLC Technology Resources." This includes, but is not limited to, information maintained or created by the following: • Information Technology Services; • College information processing facilities within the CLC system; e.g., local area networks, standalone microcomputers and other computing equipment that may or may not interact directly with the shared technology resources supported by the CLC; • Computer Users; e.g., individual or department computer, or another application interacting with information processing resources, usually through timesharing, networking, and personal computer technologies and/or are assigned a user account; • Consultants, contractors, or external processing services that provide processing of information for any division, department or section; • All individuals who have physical access to information systems owned, leased, or managed by the CLC; • Data integrity and errors introduced into the system resulting in corruption or loss of data or systems; • Unauthorized access of covered data and information by employees and unauthorized requests for covered data and information; • Unauthorized access thru hardcopy files or reports of data derived from covered systems Agenda Item 6.1 June 22, 2021 Page 7 AGENDA ITEM 6.1 – BOARD POLICIES AND OBJECTIVES
Guiding Principles Information and information processing resources are valuable state assets. Access, use and processing of such resources, whether on state-provided devices or non- state-provided devices require adherence to applicable regulations, policies and standards. Access to confidential information is strictly limited and tightly controlled. The objectives of information security are to: • Ensure the processing of information in a secure environment. • Guarantee that the cost of security is commensurate with the value of the information to both the information owner and a potential intruder. • Guard against the unauthorized modification, destruction, or disclosure of information, whether accidental or intentional. • Establish safeguards to guarantee the integrity and accuracy of vital information. • Provide the ability for the college to effectively recover from unplanned business interruptions or disasters. • Make employees aware of local security policies and train them to support the policies. • Require compliance by users of the data with all state and appropriate federal requirements that relate to the control of and access to the college’s information and information processing resources. • Ensure the security of all college’s electronic communications. • Protect college’s information technology assets and provide inventory management controls throughout the asset’s life cycle.
Roles & Responsibilities The college recognizes that security threats could be both internal and external. Each and every employee plays a significant role in securing the college’s data. • Information Technology Services – ensures that systems are in place to adequately secure data and communications. • Administrators – lead the effort in making sure each employee understands their role in securing data and the importance of protecting data. • Human Resources – provide training as necessary so that all employees understand key federal and state regulations that drive security policies and other training as needed. • Employees – understand and adhere to security policies and report any suspicious activities to appropriate security personnel.
Enforcement Intentional or negligent corruption or misuse of information and data resources are direct violations of the college’s policies. Alleged violations of this policy will be processed in accordance with the processes outlined in the college’s Policy Manual, Collective Bargaining Agreements and the statement of Student Rights and Responsibilities. Access and use violations of information technology and data resources will be treated seriously. The College will pursue criminal and civil prosecution of violators as it deems necessary.
Adopted 08/07/2007
Agenda Item 6.1 June 22, 2021 Page 8 AGENDA ITEM 6.2 – BOARD POLICIES AND OBJECTIVES
6.2 POLICY 911 – USE OF COLLEGE FACILITIES – Revised – Second Reading Board approval is requested to revise Policy 911. The revisions align with the College’s Strategic Pillar 2-Equity & Inclusion whereby the College recognizes the value of freedom of speech and expression and that the College will accommodate free speech activities pursuant to reasonable time, place and manner regulations. Replacing the section titled “Free Speech Areas for Use by the General Public,” with “Speech and Expressive Activities on Campus” removes any interpretation of establishing “free speech zones,” which are often deemed unreasonably restrictive.
The proposed revisions to Policy 911 have been reviewed by the College’s legal counsel and vetted through CLC’s shared governance system, which includes representation from faculty, students and staff.
Recommended revisions highlighted in red reflect changes presented as the First Reading; there are no additional recommended revisions presented for this Second Reading.
Recommendation: Approve Policy 911 – Use of College Facilities – Revised.
Agenda Item 6.2 June 22, 2021 Page 9 AGENDA ITEM 6.2 – BOARD POLICIES AND OBJECTIVES
911 USE OF COLLEGE FACILITIES The buildings and grounds (“Facilities”) of the College are available for public lectures, concerts and other educational and social events conducted in a manner and at times that do not interfere with regular College programs. The Vice President for Administrative Affairs of Business Services and Finance and/or Vice President of Student Development or their his or her designee, shall develop and publish Procedures for Community Use of College Facilities (“Administrative Procedures”) to implement the provisions of this Policy.
Requests by organizations or individuals for permission to use of College facilities or grounds at any campus location, regardless of whether the requester is associated with the College, shall be made to the Facilities Department for submittal to the Vice President of Business Services and Finance Administrative Affairs and/or Vice President of Student Development, or their his or her designee, who are authorized to approve or deny, or to impose reasonable time, place and manner restrictions on the granting of such requests. The Facilities Department College shall maintain a master calendar for the use of all College facilities, including use by organizations or individuals as authorized under this Policy.
Certain campus locations, as determined by the Vice President of Business Services and Finance Administrative Affairs and/or Vice President of Student Development, or their designee, in consultation with the Facilities Department and Campus Police and identified in the Administrative Procedures, will ordinarily not be available for use by the general public pursuant to this Policy.
Except as otherwise provided in this Policy or its implementing Administrative Procedures, organizations requesting use of College facilities shall be sponsored by College departments or by student groups officially recognized by the College. In keeping with the College’s community service mission, organizations not sponsored by a College department or student organizations may request the use of space on campus. Commercial entities may not use College space for purposes of advertising, promoting, or selling goods or services; however, a College department or recognized student organization may sponsor a for-profit organization for the purpose of conducting fundraising to support its activities, in accordance with the Administrative Procedures.
Speech and Expressive Activities on Campus The College of Lake County recognizes the value of freedom of speech and expressive activity on campus. The College will accommodate free speech activities in designated areas on campus by the College community, including students, employees, or others affiliated with the College, as well as individuals or groups not affiliated with the College, pursuant to reasonable time, place and manner regulations set forth in the Administrative Procedures implementing this Policy.
Agenda Item 6.2 June 22, 2021 Page 10 AGENDA ITEM 6.2 – BOARD POLICIES AND OBJECTIVES
Free Speech Areas for Use by the General Public The College of Lake County affirms the value of free speech and expressive activity on campus. The Vice President of Administrative Affair or designee shall establish a free speech area for use by the general public in one or more campus locations that are readily accessible to the campus community. The Administrative Procedures shall identify these locations, the process for requesting or notifying the College concerning proposed use of these locations, and the responsibilities of College personnel in connection with such use.
These designed free speech areas shall be available without charge to be used for expressive activity (including information from or about political candidates) by members of the College community and general public, subject to limitations imposed on College officers and College employees by the State Ethics Act. Designated free speech areas may not be used for commercial purposes or to promote commercial enterprises. The Administrative Procedures may set appropriate limits or conditions on use of these areas so they remain available and accessible to various individuals or groups that wish to engage in expressive activity and to ensure the safety and security of the campus community and of College property. These conditions may include requiring that users pay the cost of the services for grounds maintenance, facilities or campus police, if the College in its discretion deems it necessary to provide them in particular cases.
Fees Certain costs to the College associated with use of its facilities by outside entities should be recovered in full and should not be absorbed by College operating funds. Accordingly, service fees for the use of facility space, plus any fees for use of equipment, and technical, custodial and campus police personnel services, will be charged to outside organizations and individuals when space, equipment or services are requested by the users or deemed necessary by the College, including charges to external organizations whose event is being co-sponsored by an internal department. The Vice President of Business Services and Finance Administrative Affairs and/or Vice President of Student Development, or their his or her designee, will publish and periodically update a schedule of all fees, which will include facility space, equipment and rates for technical, custodial and/or campus police personnel deemed necessary for specific events and the facilities used. If special requests for altering the normal setup of a specific area or the use of special equipment are made, additional fees will be charged to cover these expenses.
Being integral parts of the educational mission, government agencies and any publicly funded College-affiliated or College-recognized groups will not be charged for set up, clean up or security for events held during normal working hours of technical, facilities or campus police personnel. When activities are held beyond normal working hours, fees may be charged. Adjustments or waivers of the room fees may be made available to organizations that co-sponsor or partner with internal College departments for events that benefit College students, provided Agenda Item 6.2 June 22, 2021 Page 11 AGENDA ITEM 6.2 – BOARD POLICIES AND OBJECTIVES
advance approval is obtained, and the proper documentation is on file in the Facilities office.
Insurance, Responsibilities, and Liabilities As determined by the Vice President of Business Services and Finance for Administrative Affairs and or Vice President of Student Development, or their his or her designee, organizations or persons using College facilities will be required to furnish adequate insurance for protections of participants, equipment, College property and employees. If an event poses an unusual risk to the College or its employees, a Certificate of Insurance with the minimum coverage determined by the College must be provided in advance for the use of College facilities. The Facilities Department College may consider exceptions to the published minimum insurance requirements if the planned use and activity does not contain any unusual risk to College. In the absence of insurance, a Waiver of Liability must be on file.
Organizations or persons using College facilities shall acknowledge and agree that the College, its Board of Trustees, individual Board Members, Administrators, Employees, Representatives, Agents and Volunteers will not be responsible for any damages, loss, or injuries to person or property sustained by any users or patrons participating in or attending any event or program held by an organization or person on any College premises pursuant to this Policy.
Cancellation of Scheduled Uses Approved applications for use of College facilities are subject to immediate cancellation if it becomes necessary to use the facilities for College purposes, for violations of an agreement concerning the approved use, for non-compliance with this Policy and/or its implementing Administrative Procedures, and/or for action or activities that the College, in its discretion, deems actually or potentially detrimental, destructive, or dangerous to College students, personnel or property.
The College Administration will develop Administrative Procedures implementing this Policy, which will be made available on the College website, as follows: • Students – Student Life • General Public – Central Scheduling
Amended 07/25/78 Amended 10/27/81 Amended 12/18/84 Amended 07/22/97 Amended 08/26/08 Amended 08/25/15 Amended 09/25/18 Amended ______
Agenda Item 6.2 June 22, 2021 Page 12 AGENDA ITEM 6.3 – BOARD POLICIES AND OBJECTIVES
6.3 POLICY 124.1 – PUBLIC PARTICIPATION – New – Second Reading Under the advisement and guidance of the College’s legal counsel, Administration is recommending the addition of Policy 124.1 – Public Participation. The adoption of this policy ensures a standardized and transparent method for public participation in the order of business for the Board meetings. The adoption and implementation of this change aligns with Strategic Pillar 2 – Equity & Inclusion, strategy one, policy and procedure, and Strategic Plan Pillar 6 – Strategic Use of Resources, strategy three, process improvement. Administration shall implement procedures consistent with this policy and make them available on the website.
The new policy is presented in red as the First Reading; there are no recommended revisions to the proposed new policy for the Second Reading.
Recommendation: Approve Policy 124.1 – Public Participation – New.
Agenda Item 6.3 June 22, 2021
Page 13 AGENDA ITEM 6.3 – BOARD POLICIES AND OBJECTIVES
124.1 Public Participation At each regular and special open meeting of the Board of Trustees, any person may comment to, or ask questions of the Board of Trustees (public participation), subject to the reasonable constraints established and recorded in this Policy. To preserve sufficient time for the Board to conduct its business, any person appearing before the Board is expected to follow these guidelines: 1. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board Chairperson. 2. There will be a 45-minute maximum length of time for the entirety of the public participation section of the agenda, which may be extended at the discretion of the Board Chairperson. When public participation takes less time, it shall end. 3. Identify oneself and be brief. Ordinarily, the time for any one person to address the Board during public participation shall be limited to 3 minutes. In unusual circumstances, and when an individual has made a request to speak for a longer period of time, the person may be allowed to speak for more than 3 minutes. 4. Observe when necessary and appropriate, the: (a) Shortening of the time for each person to address the Board during public participation to conserve time and give the maximum number of people an opportunity to speak. (b) At times, the Board may use specific procedural structures and participants are expected to observe those. 5. Conduct oneself with respect and civility toward others. The Board Chairperson reserves the right to terminate public participation which is abusive, disruptive or otherwise not in compliance with these guidelines. 6. The Board, at its option, may elect not to respond to any questions or comments. Issues may be taken under advisement as the Board deems appropriate.
Adopted ______
Agenda Item 6.3 June 22, 2021
Page 14 AGENDA ITEM 7.2 – FINANCIAL
7.2 RESOLUTION APPROVING AND RATIFYING BILLS, AUTHORIZING BUDGET TRANSFERS AND ACCEPTING MONTHLY FINANCIAL REPORT
Lead Staff: Ken Gotsch, Vice President of Business Services and Finance
WHEREAS, the list of bills has been provided to the Board of Trustees in accordance with the College of Lake County Approval of Bills for Payment Policy 713; and
WHEREAS, the full details of the monthly financial report are contained in this document, and a summary is attached hereto; and
WHEREAS, budget transfers in the amount of $212,290.87 are recommended to the Fiscal Year 2021 Budget and are attached hereto;
NOW BE IT RESOLVED that the Board of Trustees approves the bills provided under separate cover, accepts the monthly financial report and approves/ratifies and authorizes the Treasurer to make budget transfers in the amount of $212,290.87.
PASSED this 22nd day of June 2021 by the Board of Trustees, College of Lake County, Community College District No. 532, Grayslake, Illinois.
Recommendation: Adopt the resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report.
Agenda Item 7.2 June 22, 2021 Page 15 AGENDA ITEM 7.2 – FINANCIAL
FY21 BUDGET TRANSFERS
Increase Decrease Account No. Department Account Description Budget Budget Reason
1) 585000 01 12001 7040 01 Police Equipment-Office $950.00 Replace broken and incompatible 541009 01 12001 7040 01 Police Other Supplies $950.00 equipment.
2) 539000 01 01031 3010 01 Student Records Other Contractual $29,564.00 Cost of outsourcing diploma 542000 01 01031 3010 01 Student Records Printing $10,000.00 printing, mailing, and electronic 544003 01 01031 3010 01 Student Records Postage $6,000.00 diploma delivery. 534008 01 01031 3010 01 Student Records Comp. Software Maint. $1,000.00 536000 01 01031 3010 01 Student Records Office Services $5,000.00 541001 01 01031 3010 01 Student Records Office Supplies $500.00 541010 01 01031 3010 01 Student Records Computer Supplies $500.00 599000 01 01038 3080 01 Student Dev. Other Expenditures $9,564.00
3) 589000 01 01008 8020 01 Finance Other Capital Outlay $4,000.00 Cost of two MICR check 532000 01 01008 8020 01 Finance Consultants $4,000.00 printers for Lakeshore and Southlake disaster recovery.
4) 544003 01 01083 8030 01 PR & Marketing Postage $5,000.00 Remaining postage costs for 553000 01 01083 8030 01 PR & Marketing Travel/Out of District $5,000.00 FY21.
5) 539000 01 01034 3040 01 Information Tech Telephone $15,000.00 Cost of telephone/internet 553000 01 01034 3040 01 Institutional Exp Other Expenditures $15,000.00 reimbursement per Illinois Wage Payment & Collections Act of 2019
6) 589000 02 00093 8040 01 Financial Aid Other Contractual $2,400.00 Financial Aid certification 551000 02 00093 8040 01 Financial Aid Travel/Out of District $2,400.00 online training (vis NASFAA). Agenda Item 7.2 June 22, 2021 Page 16 AGENDA ITEM 7.2 – FINANCIAL
Increase Decrease Account No. Department Account Description Budget Budget Reason
7) 541002 03 03006 8060 01 Inst Eqpt/Ed Affairs Instructional Supplies $ 91,754.00 Books for MTH 105 as 539000 03 03006 8060 01 Inst Eqpt/Ed Affairs Other Contractual Svcs $ 91,754.00 part of Math Equity Team Access Initiative.
8) 599000 01 00091 8050 01 Board of Trustees Other Expenditures $5,000.00 Board increased meeting 553000 01 00091 8050 01 Board of Trustees Travel/Out-of-District $5,000.00 expenses and condolences.
9) 599000 01 00262 8040 01 Diversity Council Other Expenditures $13,197.87 Virtual conference fees for 552000 01 00262 8040 01 Diversity Council Travel /Local $774.55 increased number of CLC employees 553000 01 00262 8040 01 Diversity Council Travel/ Out-of-District $12,423.32 and support other equity initiatives.
10) 585000 01 12001 7040 01 Police Equipment - Office $6,000.00 Purchase additional monitors for 539000 01 01002 8010 01 Buss Svcs and Fin Other Contractual Svcs $6,000.00 Grayslake and Lakeshore police dispatch centers.
11) 589000 01 01006 8040 01 Human Resources Other Capital Outlay $3,500.00 Purchase additional HR laptops for 547000 01 01006 8040 01 Human Resources Advertising $3,500.00 professional learning, training, and orientation.
12) 539000 02 00071 7010 01 Maintenance Other Contractual Svcs $30,000.00 Various maintenance contractual jobs 541004 02 00072 7020 01 Custodial Maintenance Supplies $30,000.00 over budget due to a number of unanticipated repairs for FY21.
13) 539000 01 01001 1090 01 Educational Affairs Other Contractual Svcs $975.00 Accreditation review of the 553000 01 01001 1090 01 Educational Affairs Travel/Out-of-District $975.00 Pharmacy Technician Certificate.
Agenda Item 7.2 June 22, 2021 Page 17 AGENDA ITEM 7.2 – FINANCIAL
Increase Decrease Account No. Department Account Description Budget Budget Reason
14) 575000 01 01051 2090 01 Academic Success Telephone $750.00 Additional costs for cell 559000 01 01051 2090 01 Academic Success Other Conf & Mtg Exp $750.00 phones due to increased use during remote work. 15) 516004 01 01034 3040 01 Financial Aid Clerical Staff , Overtime $3,000.00 Overtime for spring 552000 01 01034 3040 01 Financial Aid Travel/Local $3,000.00 registration period, Saturday hours, and census aid processing.
TOTAL TRANSFERS-ALL FUNDS $212,290.87 $212,290.87
Agenda Item 7.2 June 22, 2021 Page 18 AGENDA ITEM 7.2 – FINANCIAL
Operating Funds
Financial Highlights
REVENUE: The revenues in the operating funds reflect 62.9% of budgeted revenues through April 2021. Last year, at the end of April 2020, the College had received 64.5% of the amount budgeted.
The College has received revenues equal to $36.0 million of the Fiscal Year 2021 amount for local taxes. On May 12, 2020, the Lake County Board passed a one-time ordinance giving property owners more time to pay each installment of their property taxes due to impacts of COVID-19. There was no application, and this optional program allowed residents to pay in 4 installments. On September 8, 2020, 50% of the second installment of the 2019 tax levy was due to the Lake County Treasurer’s Office, and on November 9, 2020, 50% of the second installment was due and the Lake County Tax Sale of the delinquent 2019 tax levy was delayed until February 15, 2021; therefore, revenues were not comparable until March 2021 for the 2019 tax levy. The first installment of the 2020 tax was mailed May 3, 2021, and was due June 7, 2021, with the second installment due September 7, 2021, consistent with past years, pre-COVID-19. Local tax revenue is budgeted at $72.8 million for Fiscal Year 2021.
As of April 30, 2021, student enrollment reflected 91.6% of the tuition revenue. Last year, at the end of April 2020, the College had received 91.2% of the amount budgeted. The timing of when students enroll impacts when tuition revenue is recorded. Comprehensive fees are initially recorded in the Education Fund. The adjustment to move the majority of these fees to other funds is reflected in this April 30, 2021 financial report.
Agenda Item 7.2 June 22, 2021 Page 19 AGENDA ITEM 7.2 – FINANCIAL
Interest rates, for investment purposes, are averaging 0.34% for all investments, whereas last year at this time, the interest rates were averaging 0.97%.
EXPENDITURES: The expenditures in the operating funds at the end of April 2021 reflect 70.0% of budgeted expenditures for the year. In comparison, at the end of April 2020, the College had expended 71.7% of the amount budgeted. The College is trending on track with the FY 2021 budget plan.
At the September 28, 2022 Board meeting, the Vice President of Business Services and Finance/CFO will present a FY 2021 Year-End Fiscal Accountability Report on the condition of all College funds and Investment Report for Board approval.
Agenda Item 7.2 June 22, 2021 Page 20 AGENDA ITEM 7.2 – FINANCIAL
Monthly Financial Report
FOR THE MONTH ENDED
April 30, 2021
Agenda Item 7.2 June 22, 2021 Page 21 AGENDA ITEM 7.2 – FINANCIAL
Educational Fund Balance Sheet As of April 30, 2021 ASSETS CASH 23,027,813.72 Cash In Bank Illinois Funds 0.00 Petty Cash 0.00 Change Funds 7,300.00 INVESTMENTS Investments 29,702,680.37 RECEIVABLES Taxes Recvbl - Current Levy 0.00 Corp PRS Prty Replc Tax Rec 0.00 Allowance for Uncoll. Tuition (3,055,668.18) Allowance Acct. Traffic Program 0.00 Governmental Claims Receivable 0.00 Chargebacks Receivables 0.00 Student Tuition Receivable 11,037,306.10 3rd Party Tuition Receivable 0.00 Vendor Receivables 0.00 Traffic System Tuition Recvbl. 0.00 Family Parenting Receivable 0.00 Contract System Receivable 0.00 Other Receivables 48,887.29 ACCRUED REVENUE Accrued Interest 0.00 Accrued State Apportionment 0.00 Other Accrued Revenue 0.00 INTER-FUND RECEIVABLE Receivable From Education Fund 65,154.45 Receivable From Maint. Fund 1,791.43 Receivable From O.B.M. Fund 1,887,287.96 Receivable From Bond/Int Fund 0.00 Receivable From Auxiliary Fund 89,781.82 Recvbl From Restr. Purpose Fund 24,572,473.08 Receivable From Working Cash 0.00 Tuit. Recvbl From Financial Aid 0.00 Receivable From Other Funds 2,900,104.76 Deferred Expenses Deferred Expenses 57,375.40
TOTAL ASSETS 90,342,288.20
Agenda Item 7.2 June 22, 2021 Page 22 AGENDA ITEM 7.2 – FINANCIAL
Educational Fund Balance Sheet As of April 30, 2021 LIABILITIES AND FUND BALANCE LIABILITIES PAYROLL DEDUCTIONS PAYABLE Payroll Deductions Payable 115.58 CURRENT OBLIGATIONS PAYABLE Current Obligations Payable 0.00 ACCOUNTS PAYABLE Accounts Payable 733,553.54 ACCRUED EXPENSES Accrued Expense 612,596.00 INTER-FUND PAYABLE Payable to Maintenance Fund 7,008.00 Payable to Education Fund 9,183,162.22 Payable to O. B. M. Funds 3,031,087.54 Payable to Bond & Interest Fund 0.00 Payable to Auxiliary Fund 62,297.90 Payable to Restr. Purpose Fund 20,804,540.47 Payable to Working Cash Fund 0.00 Payable to Other Funds 23,754,083.72 DEFERRED REVENUES Property Taxes 0.00 Total Tuition & Fees 6,916,459.50 Miscellaneous Deferred Revenues 0.00 OTHER LIABILITIES Other Liabilities 668,662.60 Vacation Accrual 2,999,532.89 FUND BALANCE Fund Balance 21,569,188.24 TOTAL FUND BALANCE 21,569,188.24
TOTAL LIABILITIES & FUND BALANCE 90,342,288.20
RECONCILIATION BEGINNING FUND BALANCE 36,924,947.72 ADD: REVENUE 64,513,774.33 LESS: EXPENDITURES (72,182,427.06) OPERATING TRANSFERS (7,687,106.75) ENDING FUND BALANCE 21,569,188.24
Agenda Item 7.2 June 22, 2021 Page 23 AGENDA ITEM 7.2 – FINANCIAL
College of Lake County CLC Comparison Fund 01 Statement of Changes in Fund Balance Month Ending: April 30, 2021
Year to Prior Year to Date Date Actual Percent Actual Percent INCOME Current Taxes 27,601,243.07 42.78% 27,077,026.73 42.33% T.I.F.A. 87,052.10 0.13% 83,986.21 0.13% CPPRT Corp Pers Prop Repl Tax 983,132.20 1.52% 913,680.63 1.43% ICCB Credit Hour Grants 7,266,692.88 11.26% 6,620,092.37 10.35% Vocational Education 275,358.50 0.43% 0.00 0.00% Tuition 25,851,500.85 40.07% 26,904,838.63 42.06% Graduation Fees 360.00 0.00% 510.00 0.00% Transcript Fees 78,472.88 0.12% 73,325.57 0.11% On-line Course Fee 1,281,604.23 1.99% 260,376.03 0.41% Laboratory Fees 403,578.81 0.63% 579,915.09 0.91% Payment Plan Enrollment Fee 59,920.00 0.09% 49,855.00 0.08% Credit By Exam Fees 1,250.00 0.00% 1,200.00 0.00% Comprehensive Fees 4,299,706.60 6.66% 4,607,497.12 7.20% Activity Fee Adjustment (3,733,954.00) -5.79% (4,545,024.00) -7.11% Gain(Loss) on Investment (2,312.57) 0.00% 1,205,962.80 1.89% Sweep Accounts 8,308.39 0.01% 108,139.93 0.17% Library Fines 61.00 0.00% 3,481.36 0.01% Miscellaneous Revenue 26,896.31 0.04% 23,859.00 0.04% Other Revenue/Rebates 24,903.08 0.04% 0.00 0.00% Over Short 0.00 0.00% (4,230.40) -0.01% Total Income 64,513,774.33 100% 63,964,492.07 100%
Agenda Item 7.2 June 22, 2021 Page 24 AGENDA ITEM 7.2 – FINANCIAL
EXPENDITURES Salaries 54,617,922.90 76% 52,966,958.39 74% Employee Benefits 8,394,429.57 12% 8,170,190.89 11% Contractual Services 3,309,824.66 5% 2,948,812.43 4% General Material & Supplies 1,822,854.90 3% 2,382,540.60 3% Travel/Conference Meeting Exp 179,558.16 0% 565,154.18 1% Fixed Charges 993,037.02 1% 970,049.02 1% Utilities 423,222.65 1% 4,970.44 0% Capital Outlay 448,713.65 1% 593,266.26 1% Other Expenditures 1,992,863.55 3% 2,938,908.31 4% Total Expense 72,182,27.06 100% 71,540,850.52 100%
Beginning Fund Balance 36,924,947.72 36,201,379.47 Add: Revenues 64,513,774.33 63,964,492.07 Less: Expenses (72,182,427.06) (71,540,850.52) Operating Transfers (7,687,106.75) (6,746,905.00)
Ending Fund Balance 21,569,188.24 21,878,116.02
Agenda Item 7.2 June 22, 2021 Page 25 AGENDA ITEM 7.2 – FINANCIAL
Operations & Maintenance Fund Balance Sheet As of April 30, 2021 ASSETS CASH Cash In Bank 13,020,730.41 Illinois Funds 0.00 Petty Cash 0.00 Change Funds 0.00 INVESTMENTS Investments 1,606,059.00 RECEIVABLES Taxes Recvbl - Current Levy 0.00 Governmental Claims Receivable 0.00 Vendor Receivables 8,340.84 Traffic System Tuition Recvbl. 0.00 Other Receivables 0.00 ACCRUED REVENUE Accrued Interest 0.00 Other Accrued Revenue 0.00 INTER-FUND RECEIVABLE Receivable From Education Fund 16,073.00 Receivable From O.B.M. Fund 1,679,840.92 Receivable From Bond/Int Fund 0.00 Receivable From Auxiliary Fund 0.00 Recvbl From Restr. Purpose Fund 764,129.26 Receivable From Working Cash 0.00 Receivable From Other Funds 111,500.60 Deferred Expenses Deferred Expenses 198,249.00
TOTAL ASSETS 17,434,923.03
Agenda Item 7.2 June 22, 2021 Page 26 AGENDA ITEM 7.2 – FINANCIAL
Operations & Maintenance Fund Balance Sheet As of April 30, 2021 LIABILITIES AND FUND BALANCE
LIABILITIES CURRENT OBLIGATIONS PAYABLE Current Obligations Payable 0.00 ACCOUNTS PAYABLE Accounts Payable 60,609.90 ACCRUED EXPENSES Accrued Expense 0.00 INTER-FUND PAYABLE Payable to Education Fund 730,761.08 Payable to O. B. M. Funds 12,579,105.38 Payable to Bond & Interest Fund 0.00 Payable to Auxiliary Fund 72.24 Payable to Restr. Purpose Fund 48,778.53 Payable to Working Cash Fund 0.00 Payable to Other Funds 0.00 DEFERRED REVENUES Property Taxes 0.00 Miscellaneous Deferred Revenues 0.00 OTHER LIABILITIES Other Liabilities 0.00 FUND BALANCE Fund Balance 4,015,595.90 TOTAL FUND BALANCE 4,015,595.90
TOTAL LIABILITIES & FUND BALANCE 17,434,923.03
RECONCILIATION BEGINNING FUND BALANCE 6,387,107.12 ADD: REVENUE 7,536,869.28 LESS: EXPENDITURES (8,037,197.50) OPERATING TRANSFERS (1,871,183.00) ENDING FUND BALANCE 4,015,595.90
Agenda Item 7.2 June 22, 2021 Page 27 AGENDA ITEM 7.2 – FINANCIAL
College of Lake County CLC Comparison Fund 02 Statement of Changes in Fund Balance Month Ending: April 30, 2021
Year to Date Prior Year to Date Actual Percent Actual Percent
INCOME Current Taxes 7,342,836.87 97.43% 7,203,437.53 95.79% T.I.F.A. 23,158.72 0.31% 22,343.27 0.30% Building Rentals 148,134.70 1.97% 256,079.56 3.41% Other Facility Rentals 21,205.80 0.28% 20,790.00 0.28% Miscellaneous Revenue 1,533.19 0.02% 16,991.93 0.23% Total Income 7,536,869.28 100% 7,519,642.29 100%
EXPENDITURES Salaries 3,312,446.80 41% 3,414,526.83 43% Employee Benefits 1,211,335.81 15% 1,192,464.30 15% Contractual Services 553,231.83 7% 580,580.64 7% General Material & Supplies 348,783.56 4% 54,687.24 1% Travel/Conference Meeting Exp 835.80 0% 1,919.06 0% Fixed Charges 746,701.18 9% 520,866.19 7% Utilities 1,771,501.70 22% 2,038,480.61 26% Capital Outlay 87,359.04 1% 152,466.94 2% Other Expenditures 5,001.78 0% 7,189.63 0% Total Expense 8,037,197.50 100% 7,963,181.44 100%
Agenda Item 7.2 June 22, 2021 Page 28 AGENDA ITEM 7.2 – FINANCIAL Beginning Fund Balance 6,387,107.12 5,803,196.40 Add: Revenues 7,536,869.28 7,519,642.29 Less: Expenses (8,037,197.50) (7,963,181.44) Operating Transfers (1,871,183.00) (1,480,861.00)
Ending Fund Balance 4,015,595.90 3,878,796.25
Agenda Item 7.2 June 22, 2021 Page 29 AGENDA ITEM 7.3 – FINANCIAL
7.3 RESOLUTION ADOPTING FISCAL YEAR 2022 BUDGET
Lead Staff: Ken Gotsch, Vice President of Business Services and Finance
Background: Administration proposed the FY 2022 tentative budget for the College of Lake County to the Board on May 18, 2021. Notice of public hearing was published in the News-Sun and Daily Herald on May 21, 2021. The tentative annual budget has been on public display since May 21, 2021. The public hearing was held earlier this evening (Item 1.4). The Resolution Adopting Fiscal Year 2022 Budget is included in this report.
Recommendation: Approve the Resolution Adopting Fiscal Year 2022 Budget.
Agenda Item 7.3 June 22, 2021 Page 30 AGENDA ITEM 7.3 – FINANCIAL
RESOLUTION ADOPTING FISCAL YEAR 2022 BUDGET
WHEREAS, the Board of Trustees of Community College District No. 532, Lake County, State of Illinois, caused to be prepared in tentative form a budget, and the Secretary of this Board has made the same conveniently available for public inspection for at least thirty days prior to the final action thereon; and
WHEREAS, a public hearing was held as to such budget on the 22nd day of June 2021, notice of said hearing having been given at least thirty days prior thereto as required by law, and all other legal requirements having been complied with;
NOW, THEREFORE BE IT RESOLVED by the Board of Trustees of Community College District No. 532, Lake County, Illinois as follows:
Section 1. That the fiscal year of said District hereby is fixed and declared to begin July 1, 2021 and end June 30, 2022.
Section 2. That the final budget in the form attached hereto which contains an estimate of the receipts and expenditures from each fund separately, and which the Board deems necessary to defray all necessary expenses and liabilities of the District for the fiscal year, be hereby adopted as the budget of said District for said fiscal year.
ADOPTED AND APPROVED this 22nd day of June 2021.
AYES: ______
NAYS: ______
ABSENT: ______
BY: ______Chair, Board of Trustees
ATTEST: ______Secretary, Board of Trustees
Agenda Item 7.3 June 22, 2021
Page 31 AGENDA ITEM 7.4 – FINANCIAL
7.4 RESOLUTION AUTHORIZING A PERMANENT TRANSFER OF INTEREST EARNED FROM THE WORKING CASH FUND TO THE EDUCATION FUND
Lead Staff: Ken Gotsch, Vice President of Business Services and Finance
Background: The following resolution provides for the permanent transfer of an estimated $300,000.00 in interest earned through the end of Fiscal Year 2021 from the Working Cash Fund to the Education Fund. As of May 31, 2021, the Working Cash Fund earned $236,092.02; the fund was budgeted to earn $307,125.00 in FY2021. The anticipated decrease in earnings is due to Federal Fund Rate being near zero in Fiscal Year 2021 and the COVID-19 impact on the financial markets. Administration brings this transfer resolution to the Board of Trustees annually for approval.
Administration seeks to transfer the remaining interest earnings from Fiscal Year 2021, which is now available through Fund Balance. The table below provides an overview of the recent history of working capital transfer requests.
Fiscal Year Working Capital Working Capital Budgeted Revenues Board Transfer/Request FY 2021-Request $307,125 $300,000 FY 2020-Approved $438,750 $724,818 FY 2019-Approved $350,000 $388,500 FY 2018-Approved $210,000 $260,000 FY 2017-Approved $50,000 $114,331
Section 805/3-33.6 of the Illinois Community College Act provides for the transfer of interest earned on Working Cash Fund monies to the education or operating funds without any request of repayment to the Working Cash Fund. The College’s projected Working Cash Fund balance after this transfer is $17.55 million, which represents approximately 2.2 months of average FY 2020 monthly spending. The College’s peer group maintains between 1.9 to 2.3 months of working cash (WC) availability to have sufficient cash to pay bills throughout the year.
Agenda Item 7.4 June 22, 2021 Page 32 AGENDA ITEM 7.4 – FINANCIAL
Peer Colleges 15% to FY 2020 Working FY 2020 FY 2020 21% WC Balances Cash Fund Balance WC % of Exps WC No. Months Lake County $17,550,000 18.4% 2.2 months Harper College $16,689,270 15.4% 1.9 months Moraine Valley $13,592,999 15.8% 1.9 months Oakton College $14,500,000 21.2% 2.5 months Triton College $10,482,913 18.1% 2.3 months
Recommendation: Approve the attached resolution authorizing a permanent transfer of interest earned from the Working Cash Fund to the Education Fund.
Agenda Item 7.4 June 22, 2021
Page 33 AGENDA ITEM 7.4 – FINANCIAL
RESOLUTION AUTHORIZING A PERMANENT TRANSFER OF INTEREST EARNED FROM THE WORKING CASH FUND TO THE EDUCATION FUND
WHEREAS, interest earned on Working Cash Fund monies is a substantial percentage of the interest budgeted in the Education Fund; and
WHEREAS, the Working Cash Fund will have excess funds above the financial plan of $17,550,000.00 available at the end of the Fiscal Year due to the accumulation of interest earnings; and
WHEREAS, the Board of Trustees deems that it is in the best interest of the College that the Education Fund receives up to the estimated $300,000.00 in interest from the Working Cash Fund; and
WHEREAS, such transfers are authorized by the Illinois Community College Act, 110 ILCS 805/3- 33.6, subject to annual board approval;
NOW THEREFORE, Be It Resolved by the Board of Trustees of Community College District No. 532, Lake County, Illinois as follows:
Section 1. That the statements in the preamble of this resolution are hereby found to be true and correct.
Section 2. That this Board of Trustees does hereby authorize the permanent transfer of up to $300,000.00 from the Working Cash Fund to the Education Fund.
Agenda Item 7.4 June 22, 2021
Page 34 AGENDA ITEM 7.4 – FINANCIAL
Section 3. That the Treasurer of the college district is hereby authorized and directed to take all steps necessary to record appropriate entries on the college’s ledgers to complete the transfer of funds as directed.
Section 4. That the Secretary is directed to file a certified copy of this resolution with the Treasurer.
Trustee ______moved that the foregoing resolution be adopted, and Trustee ______seconded the motion. Upon the roll being called, the members voted as follows:
AYE:______
NAY:______
The Chair declared the resolution duly adopted on June 22, 2021.
Agenda Item 7.4 June 22, 2021
Page 35 AGENDA ITEM 7.5 – FINANCIAL
7.5 RESOLUTION AUTHORIZING TRANSFER OF FUNDS TO THE OPERATIONS AND MAINTENANCE FUND (RESTRICTED) AND APPROVE PROJECT PRIORITIES
Lead Staff: Ken Gotsch, Vice President of Business Services and Finance
Background: The following resolution authorizes the transfer of up to $7,133,844.00 to the Operations and Maintenance Fund (Restricted) as proposed in the FY2022 budget to address strategic priorities. Available resources from both the Operating Fund’s estimated FY2021 year- end surplus ($6,731,844.00) and the Auxiliary Services Fund’s accumulated fund balance of $402,000.00 establish the total transfer of $7,133,844.00.
The resolution also authorizes the reallocation of existing underutilized surplus from previous fiscal years (FY2017 to FY2020) totaling $8,370,495.00 as proposed in the FY2022 budget to address strategic priorities. As reviewed at the May 18, 2021 Board meeting, as part of the strategic budgeting process, Administration evaluated all funds and reserves and identified $8,370,495.00 of existing resource that could be leveraged for reallocation before any new resources needed to be considered.
The planned strategic investments for FY2022 from the resources previously outlined total $15,504,339.00 and include the following:
1. Advanced Technology Center, Phase 1 - Instructional & IT Equipment, Furniture - $7,000,000.00
2. Enterprise Resource Planning System (Funds FY22 and FY23) - $3,000,000.00
3. Cybersecurity Upgrades & Technology Infrastructure - $1,000,000.00
4. Brae Loch Culinary Project – Furniture and Instructional Equipment - $800,000.00
5. Lower Level A Wing Culinary Renovation & SHARE Market Relocation – Renovation & Equipment - $1,300,000.00
6. A013 Conference/Meeting Space Expansion into A022 – renovation, furniture, technology upgrade, podium, speaker technology station, digital screens - $500,000.00
Agenda Item 7.5 June 22, 2021 Page 36 AGENDA ITEM 7.5 – FINANCIAL
7. Instructional Equipment across Educational Affairs Unit - $214,328.00
8. Ceramics Lab Ventilation – covers additional amount above original budget - $80,000.00
9. Board Management Software - $50,000.00
10. eSports Gaming Equipment – Student Engagement - $25,000.00
11. Building E Project – covers additional amount above original budget - $161,046.00
12. Life Safety Upgrades – Grayslake Campus - $600,000.00
13. Advertising ($120K Public Relations+ for $10K Adult Ed) - $130,000.00
14. Urban Farm Project Administrator – Year 1 Project Start-Up Resource – $100,000.00
15. Brae Loch Culinary Restaurant Project Staff-– 3 Month Placeholder for Restaurant Manager & Lab Aid - $28,500.00
16. Performance Evaluation Resource Expansion (Add Specialist and Classified) - $14,465.00
17. Workforce Professional Development Institute Essentials Project Management Training Materials - $15,000.00
18. Foundation Feasibility Study - $60,000.00
19. Data Drops for Managed Print - $24,000.00
20. Mainstage Curtains - $46,000.00
21. JLC Wix Website - $15,000.00
22. Athletics –Insulation Repair, Interior Painting, New Batting Cages, Basketball Hoops - $341,000.00
Total Amount - $15,504,339.00
Agenda Item 7.5 June 22, 2021
Page 37 AGENDA ITEM 7.5 – FINANCIAL
Administration requests Board approval to transfer available funds totaling $7,133,844.00 to the Operations and Maintenance Fund (Restricted) and the reallocation of $8,370,495.00 to fund FY2022 strategic priorities. Administration will seek approval prior to the use of these funds in accordance with Board Policy.
Recommendation: Adopt the resolution authorizing the transfer of funds to the Operations and Maintenance Fund (restricted) and approve project priorities.
SUMMARY
Recommended Sources of Funds: FY2021 Surplus $6,731,844.00 Auxiliary Fund Balance Surplus $402,000.00 Reallocation of available FY2017- FY2020 Surpluses $8,370,495.00 Total Estimate Available Resources $15,504,339.00 Total FY2022 Available Funds Allocation Request $15,504,339.00
Agenda Item 7.5 June 22, 2021
Page 38 AGENDA ITEM 7.5 – FINANCIAL
RESOLUTION AUTHORIZING TRANSFER OF FUNDS TO THE OPERATIONS AND MAINTENANCE FUND (RESTRICTED) AND APPROVE PROJECT PRIORITIES
WHEREAS, there is a need to allocate resources to support the advancement of strategic priorities within the FY2022 budget; and
WHEREAS, there is existing available resource totaling $15,504,339.00 that can be transferred to the Operations and Maintenance Fund (Restricted) to invest in the FY2022 strategic one- time capital projects; and
WHEREAS, the Operations Fund’s estimated FY2021 year-end surplus of $6,731,844.00; and
WHEREAS, the operating funds have adequate funds available; and
WHEREAS, the Auxiliary Services Fund, at the end of FY 2021, have accumulated $402,000.00 in available fund balance; and
WHEREAS, the auxiliary funds have adequate funds available; and
WHEREAS, the Board of Trustees deems that it is in the interest of the College’s long-range financial plans that the Operations and Maintenance Fund (Restricted) receive up to $7,133,844.00 from the various funds listed above.
NOW THEREFORE, Be It Resolved by the Board of Trustees of Community College District No. 532, Lake County, Illinois as follows:
Agenda Item 7.5 June 22, 2021
Page 39 AGENDA ITEM 7.5 – FINANCIAL
Section 1. That the statements in the preamble of this resolution are hereby found to be true and correct.
Section 2. That this Board of Trustees does hereby authorize the permanent transfer of up to $7,133,844.00 from the various funds listed above to the Operations and Maintenance Fund (Restricted).
Section 3. That the Treasurer of the college district is hereby authorized and directed to take all steps necessary to record appropriate entries on the college’s ledgers to complete the transfer of funds as directed.
Section 4. That the Board of Trustees does hereby authorize the funding of these strategic one-time capital project priorities totaling $15,504,339.00
Section 5. That the Secretary is directed to file a certified copy of this resolution with the Treasurer.
Trustee ______moved that the foregoing resolution be adopted, and Trustee ______seconded the motion. Upon the roll being called, the members voted as follows:
AYE:______
NAY:______
The Chair declared the resolution duly adopted on June 22, 2021.
Agenda Item 7.5 June 22, 2021
Page 40 AGENDA ITEM 7.6 – FINANCIAL
7.6 AUTHORIZATION TO OPEN A TRUST ACCOUNT AGREEMENT WITH THE CAPITAL DEVELOPMENT BOARD AND DEPOSIT FUNDS FOR THE REPLACE PARKING LOT #4 ASPHALT PROJECT AT THE GRAYSLAKE CAMPUS
Lead Staff: Ken Gotsch, Vice President of Business Services and Finance
Funding Source: FY2022 comprehensive capital fees
Background: Administration seeks approval to open a trust account agreement with the Capital Development Board (CDB) and deposit funds to replace the deteriorating Parking Lot #4 at the Grayslake campus. The total project cost is estimated at $1,150,000.00. The repair work is scheduled to begin in spring 2022, with targeted completion by summer 2022. CDB projects require the College of Lake County to spend 25% of the total estimated project cost prior to the availability of State funding. The State then pays the remaining 75% of the project cost, or $862,500.00. Administration recommends that the Board accept a State capital grant in the amount of $862,500.00 and open a trust account agreement with CDB. Administration also recommends the Board authorize the transfer of up to $287,500.00 to pay for 25% of the estimated project cost, as required for CDB projects.
Recommendation: Authorize the Administration to open a trust account agreement with the Capital Development Board and deposit funds up to $287,500.00 for the replacement of the Parking Lot #4 at the Grayslake campus.
Agenda Item 7.6 June 22, 2021 Page 41 AGENDA ITEM 7.7 – FINANCIAL
7.7 RESOLUTION APPROVING EMERGENCY CONSTRUCTION CHANGE ORDER
Lead Staff: Mike Welch, Facilities Director
Background: During demolition of the front facade of the 31 North Genesee building on the Lakeshore campus, it was determined that a large concrete fascia that spans the length of the building presents a safety hazard. The three support columns that originally supported the weight of the concrete fascia had been previously removed. The current storefront conditions are determined to be unsafe due to the unsuitable and unstable stone. It is recommended the concreate fascia is removed and a new steel beam is installed to support the weight of the front facade.
Due to the instability of the concrete fascia and the safety concerns, the current contractor G. Fisher will be completing this repair under this Emergency Construction Change Order.
Recommendation: Administration requests approval of this resolution to ratify the change order as an emergency and waive the public bidding requirements.
Agenda Item 7.7 June 22, 2021 Page 42 AGENDA ITEM 7.7 – FINANCIAL
RESOLUTION APPROVING EMERGENCY CONSTRUCTION CHANGE ORDER
WHEREAS, the Board of Trustees of Community College District No. 532, Lake County, Illinois (the “College” or the “Board”) previously awarded a contract to G. Fisher Commercial Construction, Inc. (the “Contractor”) in the amount of $155,000.00 for renovations and improvements to the College’s property located at 31 N. Genesee Street in Waukegan, Illinois (the “Project”); and
WHEREAS, the College has recently become aware of previously unforeseen structural issues with the Project which need to be addressed immediately; and
WHEREAS, the additional structural repair work for the Project will require a Change Order increasing the contract price in the amount of $56,335.60; and
WHEREAS, Section 805/3-27.1 of the Community College Act (110 ILCS 805/3-27.1) provides that change orders in excess of 10% of the contract price are required to be publicly bid; and
WHEREAS, due to the exigencies and timing involved, there is insufficient time to competitively bid the structural repair work to be performed for the Project; and
WHEREAS, Section 805/3-27.1 of the Community College Act further provides that the Board is authorized to waive the competitive bidding requirements where the funds are expended in an emergency and such emergency expenditure is approved by ¾ of the members of the Board;
NOW THEREFORE, Be It Resolved by the Board of Trustees of Community College District No. 532, Lake County, Illinois as follows:
Section 1. The statements in the preamble of this Resolution are hereby incorporated and made part of this Resolution.
Section 2. The Board of Trustees hereby approves and ratifies a Change Order with G. Fisher Commercial Construction, Inc. in the amount of $56,335.60 for structural repair work to be performed at the Project.
Section 3. The Board of Trustees hereby authorizes the execution of the Change Order by the Administration, as well as any other documents necessary to carry out the intent of this Resolution.
Trustee ______moved that the foregoing resolution be adopted, and Trustee ______seconded the motion. Upon the roll being called, the members voted as follows: AYE:______NAY:______
The Chair declared the resolution duly adopted on June 22, 2021. Agenda Item 7.7 June 22, 2021
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Page 44 AGENDA ITEM 8.1 - PURCHASING
8.1 BIDDABLE ITEM Services: Life Safety Upgrades – Grayslake Campus Lead Staff: Mike Welch, Director of Facilities Funding Source: FY 2020 Surplus, FY 2021 Surplus, Fund 3 Student Acct and Fund 2 Capital Building Remodel Funding Request: n/a
Bids Amount Boller Construction Company, Inc.* $734,000.00 Stuckey Construction Company, Inc. $1,048,000.00 Aldridge Electric, Inc. $1,035,500.00 Broadway Electric, Inc. $1,178,964.00
* Recommended
Explanation of Purchase: Previous Grayslake campus renovations completed to the A wing in 2019 and L wing in 2018 did not include the required Grayslake Fire Department life safety upgrades. Included in this project are modifications to the existing fire alarm, fire protection, emergency lighting systems and installation of a new fire pump generator and backflow preventer.
Administration requests a 10% contingency for unexpected costs up to an additional $73,400.00.
Recommendation: Approve an award with Boller Construction, Inc. of Waukegan, IL for life safety upgrades for the Grayslake campus for $734,000.00 and a 10% contingency of $73,400.00 in a not-to-exceed amount of $807,400.00.
Page 45 Agenda Item 8.1 June 22, 2021 AGENDA ITEM 8.1 - PURCHASING
8.1 BIDDABLE ITEM Services: Security Camera Purchase, Installation and Maintenance Lead Staff: Mike Welch, Director of Facilities Funding Source: FY 2017 Surplus, FY 2018 Surplus and FY 2022 Budget Funding Request: n/a
Bids Amount e.Norman Security Systems, Inc.* $941,115.34 Peak Electric, Inc. $948,819.44 Security 101 $1,038,668.00
* Recommended
Explanation of Purchase: This is for purchase and installation of cameras and servers at Grayslake, Southlake and Lakeshore campus to expand current coverage. Each camera comes with an operating system license and will be covered along with existing cameras by a five-year preventive maintenance agreement. Additional equipment and licenses can be purchased as needed, under this bid.
Administration requests a 10% contingency for camera and servers only of $88,468.07.
Recommendation: Approve a one-year contract from July 15, 2021 through July 14, 2022 and authorize Administration to exercise four one-year optional terms based on continued satisfactory performance for Security Camera Purchase, Installation and Maintenance with e.Norman Security Systems, Inc. of Naperville, IL for $941,115.34 and a 10% contingency of $88,468.07 in a not to exceed amount of $1,029,583.41.
Page 46 Agenda Item 8.1 June 22, 2021 AGENDA ITEM 8.1 - PURCHASING
8.1 BIDDABLE ITEM Services: Recording Studio Renovations Lead Staff: Mike Welch, Director of Facilities Funding Source: FY 2019 surplus Funding Request: n/a
Bids Amount Efraim Carlson & Son, Inc.* $173,630.00 Orbis Construction Co., Inc. $189,100.00 Happ Builders, Inc. $196,000.00 Structures Construction, LLC $217,061.00 Boller Construction Company, Inc. $276,500.00
* Recommended
Explanation of Purchase: This is for video production space renovations on the lower level of the library on the Grayslake campus. This new studio will expand in-house video production capabilities for faculty, staff, and students, including recorded group discussions, demonstrations, and Lightboard videos. Educational Technology staff will provide support to those that utilize the video studio.
Administration requests a 10% contingency for unexpected costs up to an additional $17,363.00.
Recommendation: Approve an award with Efraim Carlson & Son, Inc. of Libertyville, IL for recording studio renovations for $173,630.00 and a 10% contingency of $17,363.00 in a not-to- exceed amount of $190,993.00.
Page 47 Agenda Item 8.1 June 22, 2021 AGENDA ITEM 8.1 - PURCHASING
8.1 BIDDABLE ITEM Services: Brae Loch Fiber Installation Lead Staff: Greg Kozak, Chief Information Officer, Information Technology Funding Source: FY 2020 surplus Funding Request: n/a
Bids Amount Kace Communications, LLC.* $104,057.00 Peak Electric, Inc. $252,390.22
* Recommended
Explanation of Purchase: This is for the purchase to extend Information Technology resources from the Grayslake campus to the Brae Loch Golf Club. In order to provide access to the College’s Information Technology resources (telephones, networked PCs, WiFi, video cameras, door locks, paging speakers, building automation, etc.) installation of fiber optic cable is needed.
Recommendation: Approve a purchase with Kace Communications, LLC. of Gurnee, IL for Brae Loch Fiber Installation in a not-to-exceed amount of $104,057.00.
Page 48 Agenda Item 8.1 June 22, 2021 AGENDA ITEM 8.1 - PURCHASING
8.1 BIDDABLE ITEM Services: Hotspots and Broadband Internet Services Lead Staff: Tanya Woltmann, Dean, Academic Success Funding Source: HEERF II, GEER, Adult Education Grant, Workforce Equity Initiative (WEI) Grant Funding Request: n/a
Bids Amount T-Mobile USA, Inc.* $123,007.00
* Recommended
Explanation of Purchase: This purchase provides students and faculty with hotspots and unlimited broadband internet access to support alternative learning delivery methods and remote work environment when off campus. The hotspots are loaned to students through the library, the Workforce Equity Initiative grant program and to faculty through Educational Affairs. Providing hotspot technology ensures that students and faculty will have access to resources to complete their courses while off campus. Students return the hotspot access at the end of the term and as a result, hotspot access will stay in inventory with the College to be redistributed to other students as needed.
This cooperative purchase is pursuant to the Illinois Compiled Statutes, 30 ILCS 525/ Governmental Joint Purchasing Act and the College’s Procurement Policy 712 and was competitively bid under the General Services Administration Agreement (#GS35F0503M) for General Purpose Commercial Information Equipment, Software, and Services. This consortium purchase allows for discounted pricing for public sector customers.
Recommendation: Approve an award with T-Mobile USA, Inc. of Washington DC for Hotspots and Broadband Internet Services in a not-to-exceed amount of $123,007.00.
Agenda Item 8.1 June 22, 2021 Page 49 AGENDA ITEM 8.1 - PURCHASING
8.1 BIDDABLE ITEM Services: Food Service Management Expenses Lead Staff: Pat Argoudelis, Director of Auxiliary Services Funding Source: FY 2022 budget Funding Request: n/a
Bids Amount Aladdin Food Management Services, LLC * $150,000.00
* Recommended
Explanation of Purchase: This purchase is for approval to reimburse Aladdin Food Management Services, LLC for FY 2022 internal and external catering and food service purchases, as stipulated in the current food service management contract. Approval also includes purchases to Aladdin Food management Services for catering invoices that are reimbursed by third parties for non- college related events that are held at the College.
Pursuant to Illinois Compiled Statutes, 110 ILCS 805/3-27.1 (n), contracts for the purchase of perishable foods and perishable beverages are exempt from the competitive bidding process.
Recommendation: Approve an award for Food Service Management Expenses with Aladdin Food Management Services, LLC of Charlotte, NC in a not-to-exceed amount of $150,000.00.
Page 50 Agenda Item 8.1 June 22, 2021 AGENDA ITEM 8.1 - PURCHASING
8.1 BIDDABLE ITEM Services: A Wing Loading Dock and A/B Wing Drainage Lead Staff: Mike Welch, Director of Facilities Funding Source: FY 2020 surplus Funding Request: n/a
Bids Amount Boller Construction Company, Inc.* $572,200.00 Happ Builders, Inc. $690,000.00
* Recommended
Explanation of Purchase: This purchase will include resurfacing of the A-Wing Loading Dock Area and the addition of a lift station to resolve drainage issues that cause flooding in the A-Wing area on the Grayslake Campus.
Recommendation: Approve an award with Boller Construction, Inc. of Waukegan, IL for Building A Loading Dock A/B Wing Drainage in a not-to-exceed amount of $572,200.00.
Page 51 Agenda Item 8.1 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Products: Annual Postage Spend Lead Staff: Pat Argoudelis, Director, Auxiliary Services Funding Source: FY 2022 budget Funding Request: n/a
Bids Amount United States Post Office* $380,000.00
* Recommended
Explanation of Purchase: This purchase is for the FY2022 annual purchase for postage from the United States Post Office for $380,000.00. The College’s mail machine and Post Office permit accounts used to expedite mail processing for operations and support marketing and recruiting campaigns for the College are pre-funded at the United States Post Office.
Pursuant to 110 ILCS 805/3-27.1 (k) contracts for goods or services procured from another governmental agency are exempt from the competitive bidding process.
Recommendation: Approve purchases for FY 2022 Annual Postage Spend with the United States Post Office of Washington DC in the not-to-exceed amount of $380,000.00.
Page 52 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON BIDDABLE ITEM Products: FY 2022 Bookstore General Merchandise Purchases Lead Staff: Pat Argoudelis, Director, Auxiliary Services Funding Source: FY 2022 budget Funding Request: n/a
Bids Amount Various (see chart below).* $165,000.00
* Recommended
Explanation of Purchase: The College bookstore purchases non-textbook general merchandise from various vendors for resale online and in all campus bookstore locations. These items include non-textbook course materials required for college classes such as calculators, uniforms for various programs, nursing equipment, dental instrument kits, art kits, HVAC and automotive tool kits.
Purchases for the nine (9) identified vendors below will exceed the annual cumulative spend of $25,000.00. The actual value of the purchases from individual vendors will vary based on merchandise selected, quantity and market price. The bookstore requests authority to spend up to a not-to-exceed amount of $165,000.00.
BOOKSTORE ESTIMATED GENERAL MERCHANDISE EXPENDITURES FY 2022 Estimated Vendor Description Spend FY 2022
Pepsi Bottled Beverages $25,000.00 D & H Distributing Electronics $60,000.00 El Dorado Trading Group Electronics $25,000.00 Douglas Stewart Company Electronics $25,000.00 Vistar Snacks and Sundries $30,000.00 Total Requested for FY 2022 $165,000.00
Page 53 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
Pursuant to Illinois Compiled Statutes, 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services, are exempt from the competitive bidding process.
Pursuant to Illinois Compiled Statutes, 110 ILCS 805/3-27.1 (n) contracts for the purchase of perishable foods and perishable beverages are exempt from the competitive bidding process.
Recommendation: Approve a purchase to the vendors listed below for FY 2022 bookstore general merchandise purchases in the cumulative not-to-exceed amount of $165,000.00.
Page 54 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON BIDDABLE ITEM Products: Course Materials, Software Maintenance and Support Lead Staff: Pat Argoudelis, Director, Auxiliary Services Funding Source: FY 2022 budget Funding Request: n/a
Bids Amount Various (see table below)* $1,572,000.00
* Recommended
Explanation of Purchase: The College bookstore purchases course materials from various publishers and wholesalers in an effort to make affordable course materials available to students. In addition, the bookstore is a retail outlet and requires Point of Sale (POS) and inventory control equipment, software services, system support and maintenance, website support and website hosting.
*Vendors Estimated Spend Redshelf $195,000.00 Sage Publications, Inc. $36,000.00 Cengage Learning $210,000.00 Pearson Education $320,000.00 McGraw-Hill School Education Holdings $280,000.00 Nebraska Book Company $110,000.00 Nebraska Book Company (Software Maintenance) $22,000.00 MPS $55,000.00 Elsevier $85,000.00 Bluedoor $70,000.00 John Wiley & Sons Inc. $28,000.00 Wolters Kluwer Health $40,000.00 MBS Textbook Exchange $38,000.00 Oxford University Press $30,000.00 W.W. Norton & Co., Inc. $38,000.00 Vista Higher Learning $15,000.00
Total Requested for FY 2022 $1,572,000.00
Pursuant to 10 ILCS 805/3-27.1 (l), contracts for goods or services which are economically procurable from only one source, such as for the purchase of magazines, books, periodicals, pamphlets and reports are excluded from the competitive bidding process.
Page 55 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services, are exempt from the competitive bidding process.
Recommendation: Approve purchases for course materials, software maintenance and support with the vendors note in the above table in the total not-to-exceed amount of $1,572,000.00.
Page 56 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Products: Landscaping Supplies and Equipment (Ratification) Lead Staff: Mike Welch, Director of Facilities Funding Source: FY 2021 Funding Request: n/a
Bids Amount Russo’s Power Equipment, Inc.* $50,000.00
* Recommended
Explanation of Purchase: This purchase is for landscaping supplies and equipment to maintain current and future College grounds and open spaces.
Recommendation: Ratify purchases for previous landscaping supplies and equipment with Russo’s Power Equipment, Inc. of Schiller Park, IL in a not-to-exceed amount of $50,000.00.
Page 57 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Products: Maintenance, Repair and Operational Supplies (Ratification) Lead Staff: Sue Kilby, Director of Purchasing and Contracts Funding Source: FY 2021 budget Funding Request: n/a
Bids Amount W.W. Grainger * $35,000.00
*Recommended
Explanation of Purchase: This is for the purchase of tools, cleaning supplies, disposal gloves and personal protective gear for various departments throughout the College.
Administration is requesting ratification for previous maintenance, repair and operational supplies for $35,000.00.
This cooperative purchase is pursuant to the Illinois Compiled Statutes, 30 ILCS 525/ Governmental Joint Purchasing Act and the College’s Procurement Policy 712 and was competitively bid under the Educational & Institutional (E&I) Cooperative Contract #CNR01496 for Maintenance, Repair and Operation Supplies.
Recommendation: Ratify previous maintenance, repair and operational supplies purchases with W.W. Grainger of Lake Forest, IL in a total not-to-exceed amount of $35,000.00
Page 58 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Products: Specialty Food for Hospitality and Culinary Management Lead Staff: Jeff Stomper, Dean, Business & Social Sciences Funding Source: FY 2022 budget Funding Request: n/a
Bids Amount Various Vendors (see list below)* $146,000.00
* Recommended
Explanation of Purchase: This is for the purchase of specialty foods distribution companies that provide supplies for use in Hospitality and Culinary courses.
Vendor Total
Fortune Fish of Bensenville, IL $32,000.00
Premier Produce, Inc. Franklin Park, IL $55,000.00
Testa Produce of Chicago, IL $29,000.00
Whittingham Meats of Alsip, IL $30,000.00
Total $146,000.00
Pursuant to 110 ILCS 805/3-27.1 (n), contracts for the purchase of perishable foods and perishable beverages are exempt from the competitive bidding process.
Recommendation: Approve an award for specialty food for hospitality and culinary management with the vendors noted in the above table in a total not-to-exceed amount of $146,000.00.
Page 59 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Products: Hand Tools and Equipment for Automotive Instruction (Ratification) Lead Staff: Richard Ammon, Dean of Engineering, Math and Physical Science Division Funding Source: FY 2021 budget Funding Request: n/a
Bids Amount Matco Tools, Inc.* $48,000.00
* Recommended
Explanation of Purchase: This is to purchase torque wrenches, soldering kits, hydraulic line flaring tools, and work lights. These tools will be used by students and faculty in ACR 110 and AUT 110 Introduction to Automotive courses, during the delivery of the hand tool units focusing on proper removal and installation of fasteners, hand tool safety and use, and wiring repairs, all of which are vital skills for entry level student technicians.
Recommendation: Ratify purchases for hand tools and equipment for automotive instruction with Matco Tools, Inc. of Stow, OH in a not-to-exceed amount of $48,000.00.
Page 60 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Products: Automotive Collision Repair Vehicle (Ratification) Lead Staff: Richard Ammon, Dean of Engineering, Math & Physical Science Division Funding Source: Workforce Equity Initiative (WEI) Grant Funding Request: n/a
Bids Amount Gregory Mitsubishi * $17,825.60
* Recommended
Explanation of Purchase: Used vehicles are needed for learning delivery objectives in automotive repair, diagnostic strategies and collision repair for late model vehicles and their technology.
Pursuant to 110 ILCS 805/3-27.1 (i), purchases of equipment previously owned by some entity other than the district itself are exempt from the competitive bidding process.
Recommendation: Ratify a purchase for an automotive collision repair vehicle with Gregory Mitsubishi Motors of Gurnee, IL, in the not-to-exceed amount of $17,825.60.
Page 61 Agenda Item 8.2 April 27, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Products: Web Based ESL Instructional Program (Ratification) Lead Staff: Arlene Santos-George, Dean, Adult Education & ESL Funding Source: FY 2021 budget Funding Request: n/a
Bids Amount Burlington English, Inc. * $46,752.00
* Recommended
Explanation of Purchase: This for the purchase of web-based English as a Second Language (ESL) instructional online program used for in class instruction and for student self-study, practice, homework, and test preparation. The program also has specific career program lessons, workforce lessons and ESL Civics instruction required by ICCB. It is the only digital program approved by ICCB for ESL and IELCE bridge instruction. The program includes reading, writing, listening and pronunciation activities to cover all the ESL learning content standards areas.
Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services.
Recommendation: Ratify purchases with Burlington English, Inc. of Boca Raton, FL for a web based ESL instructional program in a not-to-exceed amount of $46,752.00.
Page 62 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Products: Library Database Fees, Research Materials and Hosting Fees Lead Staff: Tanya Woltmann, Dean, Academic Success Funding Source: FY 2022 Budget Funding Request: n/a
Bids Amount Various Vendors (see list below)* $713,170.00
* Recommended
Explanation of Purchase: This is for the purchase of Library database licensing agreements, fees for software-hosting platforms, and the purchase of research material. Each of these resources listed in the below table are reviewed on an annual basis to determine usage and need.
LIBRARY EXPENDITURES Item Description Type Amount U of IL/CARLI Access to fourteen academic databases College Use Licenses $ 91,150.00 Purchase of e-books and research materials for Books and Research Amazon the library collection Materials $ 9,000.00 CRL Access to New York Times and database College Use Licenses $ 6,115.00 EBSCO Online periodical access for research College Use Licenses $ 74,500.00 Purchase of e-books and research materials for Books and Research Gale the library collection Materials $ 30,300.00 Access to bibliographic records database and IHLS Interlibrary loan program College Use Licenses $ 29,750.00 INFOBASE Access to online academic videos for classroom Books and College Use Learning use and e-books for library collection Licenses $ 51,410.00 Innovative Hosting fees for software platforms and Interfaces, Inc. interfaces for library management Hosting Fees $ 116,925.00 Video Streaming for documentaries for faculty Kanopy and student use College Use Licenses $ 15,000.00 Access to world language database and Mango instructional tools College Use Licenses $ 5,500.00 Mergent Access to business databases College Use Licenses $ 6,500.00 Consortium membership for databases and NILRC alternative instructional tools College Use Licenses $ 31,020.00 Books and Research Purchase of e-books for the library collection Overdrive Materials $ 17,200.00 ProQuest Access academic database and eBooks College Use Licenses $ 129,300.00 Purchase of books and materials for the medical Books and Research Rittenhouse & sciences collections Materials $ 13,000.00 West Publishing West Law Database Access and Legal Resources Corp for student research College Use Licenses $ 21,000.00
Page 63 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
LIBRARY EXPENDITURES YBP Library Purchase of books and research materials for Books and Research Services the library collection Materials $ 65,500.00
Total Requested for FY2022 $ 713,170 .00
Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software, and services
Recommendation: Approve an award for Library Database Fees, Research Materials and Hosting Fees with the vendors listed in the above table in a total not-to-exceed amount of $713,170.00.
Page 64 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON BIDDABLE ITEM Products: IT Software, Licensing, Maintenance and Subscription Agreements Lead Staff: Greg Kozak, Chief Information Officer, Information Technology Funding Source: FY 2022 budget Funding Request: n/a
Agreements Amount Various Vendors (see list below)* $3,104,138.00
* Recommended
Explanation of Purchase: This is a purchase for FY 2022 IT Software, Licensing, Maintenance and Subscription Agreements. Each of these products is reviewed on an annual basis to address and determine usage and need.
IT SOFTWARE LICENSING, MAINTENANCE AND SUBSCRIPTION SERVICES Categories and Descriptions Product Name FY22 User Software Laptop Client Access Security Broker Netskope $ 22,000.00 End-point Protection Symantec SYMED Bundle $ 22,000.00 Productivity and Collaboration Suite Microsoft Campus Agreement (F1/F3)* $ 123,000.00 Password Management Tool Thycotic Secret Server $ 10,000.00 Adobe Creative Suite Software and Adobe Acrobat PDF Adobe agreement (F1/F3)* Management Tools $ 90,000.00 PDF Conversion Software CUTE Software $ 100.00 File Sharing Encryption Tool Symantec File Share Encryption $ 400.00 File Comparison Software Beyond Compare / Scooter $ 500.00 Digital Signage Software Risevision (F1) $ 15,750.00 Hololens Hololens $ 9,450.00
TOTAL USER SOFTWARE $ 293,200.00 Academic Software Medical Transcriptionist Program AHIMA - Vlab virtual lab enrollment $ 3,400.00 Engineering Program - hydraulic/pneumatic design Automation Studio $ 3,300.00
Academic Instructional Computers - System state $ 4,725.00 /management Deep Freeze Dental Hygiene Program Dentrix Enterprise $ 1,573.00 Engineering Program - Design Eac Pro Engineer University Plus SPN4107 $ 3,780.00 Computer Forensics Program EnCase Forensics software license $ 700.00 Nursing Program Evolve - Elearn (replaced Healthstream) $ 2,226.00
Page 65 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
Computer Aided Design Program - Manufacturing (CAM) Mastercam (DEPCO) $ 2,400.00 Cybersecurity Program - Subscription providing Microsoft Azure Dev Tools for teaching products to students $ 499.00 Academic Financial Services - Credit card processing Nelnet (Fund 3 - renew in July) $ 55,000.00 Netsupport school classroom management Academic Computer Labs soft/maintenance $ 4,000.00 Computerized Numerical Control (CNC) NC Simulation-HLE $ 3,500.00 Accounting Program QuickBooks $ 1,000.00 Academic Testing - lockdown browser Respondus/Studymate licenses $ 15,000.00 Language Lab - Management Sananko Study - Lab 300 (B117) $ 6,300.00 Computer Aided Design Program – Engineering SOLIDWORKS Computer Program $ 3,100.00 Business Program - Statistics analysis SPSS Statistics-D0EVQLL 85ea $ 17,200.00 Culinary Program - Prairie Restaurant Touch Bistro $ 2,541.00 Cybersecurity Program - Subscription for VMWare VMWare subscription (a.k.a. Kivuto VMAP) products to students $ 1,500.00 Business Program - Java client licenses for faculty and staff Java Licenses $ 3,500.00
TOTAL ACADEMIC SOFTWARE $ 135,244.00
Enterprise Software SIS (Campus Solutions, Finance, HR, etc.) PeopleSoft $ 525,500.00 Document Imaging System Image Now $ 58,000.00 College Portal Campus EAI Portal $ 31,400.00 College Mobile App Blackboard Mosiac $ 38,000.00 Change Control Software Phire (Audit for PS) $ 15,300.00 Security Management Software PS Firewall (Appsian) $ 65,140.00 DB2 Database Licensing Software Clean Slate $ 102,000.00 Database SQL Performance Analysis Tool Embarcadero (DbArtisan / Rapid SQL) $ 152,101.00 Computer Job Scheduling Software Scheduling Software (NEW) $ 50,000.00 File Transfer Software SFTp Software (Titanium) $ 1,000.00 Hardware Support Logicalis $ 30,000.00 Academic Video Recording Platform Panopto (Growth & Innovation) $ 52,000.00 Learning Management System Canvas (replaces blackboard)FUND03 $ 260,000.00 OER Materials Hosting Solutions PressBooks $ 5,000.00 Plagiarism Detection Solution Plagiarism Detection Software $ 30,000.00 Virtual Meeting Online Office Hours platform Zoom-NEW $ 30,000.00 Nursing Assessment Software Testing Analytic Software $ 20,000.00 Server Virtualization Software WMWare/Vsphere $ 20,000.00 Data Backup Software Net Backup $ 40,000.00 Spam Firewall Barracuda $ 25,000.00 Virtualization Backup Software VEEAM $ 8,000.00 Backup Device ExaGrid $ 25,000.00 Cisco Support SmartNet $ 192,000.00 Enterprise Monitoring Software SolarWinds $ 12,000.00 Firewall Device Palo Alto $ 48,000.00 Secure Certificate SSL $ 6,000.00 Umbrella Insights Umbrella Insights $ 18,000.00
Page 66 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
Phone Usage Software Infortel $ 7,000.00 UPS Maintenance DC Group $ 17,000.00 Cost for clcillinois.edu Domain Educause Domain $ 100.00 Server Virus Protection Symantec Server Virus Protection $ 4,000.00 Help Desk Software SysAid - Helpdesk Software (F1/F3) $ 13,650.00 Extend Office Phones to Home Devices Jabber Licenses $ 27,331.00 VPN Connection Assessment Software Palo Alto HIP $ 20,672.00 Spam Filter Barracuda $ 21,000.00 EMC SAN EMC SAN (Maintenance) $ 75,000.00 IBM Server Management Software Park Place $ 30,000.00 TOTAL ENTERPRISE SOFTWARE $ 2,075,194.00
Enterprise Support & Services Internet and Telephone Service Comcast and ICN services $ 370,000.00 Vulnerability Management Tool (year 3 of 3) Rapid7 Insight VM $ 45,000.00 Log Aggregation Tool Log Aggregation -Splunk $ 25,000.00 Anti-virus/Anti-malware Tool Crowdstrike $ 49,000.00 IT Research and Advising Gartner $ 55,000.00 Website Support Services Website Services (Blue Ocean) previously PR $ 25,000.00 Phishing Simulation/Training Tool SANS $ 10,000.00 Malware Analysis Tool Crowdstrike $ 6,000.00 Office365 Support AZURE CLOUD $ 5,000.00 TOTAL ENTERPRISE SUPPORT & SERVICES $ 590,000.00
Enterprise Infrastructure Services Microsoft Enterprise Support Incidents Microsoft Support Pack (5 incidents) $ 10,500.00 Incident Response Retainer CDW $ 17,600.00 TOTAL ENTERPRISE INFRASTRUCTURE SERVICES $ 10,500.00 TOTAL IT SOFTWARE LICENSING, MAINTENANCE AND SUBSCRIPTIONS $ 3,104,138.00
Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services, are exempt from the competitive bidding process.
Recommendation: Approve an award for IT Software, Licensing, Maintenance and Subscription Agreements with the vendors noted in the above table in the total not-to-exceed amount of $3,104,138.00.
Page 67 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Products: Performance Review Management Software (Ratification) Lead Staff: Katie Sweeney, Assistant Director, Human Resources Funding Source: FY 2022 budget, FY 2021 surplus Funding Request: n/a
Bids Amount Qualtrics* $128,000.00
* Recommended
Explanation of Purchase: This purchase is for the expansion of the current Performance Review Management Software to include up to 685 licenses to cover all board appointed employees. The Qualtrics software will provide the necessary development tools to support automated, 360- degree feedback for annual performance evaluations, fully replacing the use of paper evaluations.
Pursuant to 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services, are exempt from the competitive bidding process.
Recommendation: Ratify a four-year agreement from June 17, 2021 through June 16, 2025 with Qualtrics of Provo, UT for Performance Review Management Software in the total not-to-exceed amount of $128,000.00.
Page 68 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON BIDDABLE ITEM Products: Case Management Software Lead Staff: Gabe Lara, Dean, Student Life Funding Source: FY 2022 budget Funding Request: n/a
Bids Amount Maxient* $48,000.00
* Recommended
Explanation of Purchase: This contract is to provide case management software for Title IX, Student Conduct, and Behavioral Intervention Team cases to provide a more efficient, sustainable, and cost-effective service in managing student cases for cross-communication between college officials. Maxient provides higher quality security and privacy for sensitive and confidential documents.
Pursuant to Illinois Compiled Statutes, 110 ILCS 805/3-27.1 (f), purchases and contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services, are exempt from the competitive bidding process.
Recommendation: Approve a five-year contract from July 1, 2021 through June 30, 2026 for Case Management Software with Maxient of Charlottesville, VA in the total not-to-exceed amount of $48,000.00.
Page 69 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Services: Shipping Services (Ratification) Lead Staff: Pat Argoudelis, Director, Auxiliary Services Funding Source: FY 2021 Funding Request: n/a
Bids Amount United Parcel Service* $60,000.00
* Recommended
Explanation of Purchase: This is for the purchase of shipping services used during the pandemic. The College’s Bookstore shipped approximately 95 percent of all online orders to students for the fall 2020 and spring 2021 semesters. Students were also offered the option to pick up their online orders at the Grayslake campus through curbside pickup or in-store at Southlake and Lakeshore campus bookstores.
Recommendation: Ratify purchases for shipping services with United Parcel Service of Chicago, IL in a not-to-exceed amount of $60,000.00.
Agenda Item 8.2 June 22, 2021 Page 70 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Services: ATC Construction Manager at Risk Construction Services and Project Labor Agreement Lead Staff: Ken Gotsch, VP Business Services and Finance/CFO Funding Source: 2022 general obligation bond Funding Request: n/a
Proposals Amount
Power Construction* $724,000 (estimate)
* Recommended
Explanation of Purchase: To complete the interior building renovations and remain on schedule for the Advanced Technology Center (ATC) project, an executed master agreement will be required with the construction manager, Power Construction, prior to the August 2021 board meeting. Once final construction documents and estimates are submitted a guaranteed maximum price (GMP) will be established at the end of July to amend the master agreement to this fixed price.
Breakdown of Cost Estimate are below: • General Conditions of $424,000.00 • Construction Management Fee is $300,000.00 or 1.5% of $20 million construction costs.
Included in this agreement is a Project Labor Agreement (PLA) that will require the use of union labor by the sub-contractors. This supports the “Speed to Launch” schedule by contractually eliminating delays that could arise due to labor conflicts, which could be costly and catastrophic to the construction schedule. The PLA will be restricted to this project and will end once work is complete.
Pursuant to 110 ILCS 805/3-27.1 (a), contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from the competitive bidding process.
Recommendation: Approve a master agreement with Power Construction of Chicago, IL for ATC Construction Manager at Risk Construction Services and execute the Project Labor Agreement in a not-to-exceed amount of $724,000.00.
Page 71 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Services: ATC Delegation of Authority for Bid Awards Lead Staff: Ken Gotsch, Vice President of Business Services and Finance/CFO Funding Source: 2022 general obligation bond Funding Request: n/a
Proposals Amount
Power Construction* $2,023,000.00 (estimate)
* Recommended
Explanation of Purchase: To complete the interior building renovations and remain on schedule for the Advanced Technology Center (ATC) project, three critical trade bids for precast hollow- core concrete plank, structural steel framing and cast-in-place concrete footing/foundations require delegation of board authority to award. These bids have long material lead times and are some of the first trades onsite for the start of construction, therefore a limited award for production submittals and shop drawings is required by July 16, 2021 and full award release is required by August 20, 2021, to maintain the start of construction by August 27, 2021.
Power Construction provided the following estimates based on a recent survey of the trades: • $ 70,000.00 for shop drawing for all three trades • $1,330,000.00 for Steel and install of Precast Hollow-Core • $ 263,000.00 for Precast Hollow-Core Concrete Plank (furnish only) • $ 360,000.00 for Concrete & Rebar (Power Construction Budget Cost)
Recommendation: Authorize the Vice President of Business Services and Finance/CFO to execute a limited award for submittals and shop drawing and execute full award release to the lowest responsive and responsible bidders for precast hollow-core concrete plank, structural steel framing and cast-in-place concrete footing/foundations in a total not-to-exceed amount of $2,023,000.00.
Page 72 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON BIDDABLE ITEM Services: Financial Advisory Services Lead Staff: Connie Kravitz, Controller Funding Source: FY 2022 budget and 2022 General Obligation Bond Funding Request: n/a
Bids Amount PFM Financial Advisors LLC * $37,500.00
* Recommended
Explanation of Purchase: The Financial Advisory Services consultant will provide the College with financial advisory services to develop and assist in implementing the College’s strategies to meet current and long-term operations, financial obligations, capital financing needs, and render assistance in respect to debt transactions.
Administration requests approval for an annual $5,000.00 retainer and $32,500.00 flat fee for advising on debt financing, per series, regardless of method of sale.
Pursuant to 110 ILCS 805/3-27.1 (a), contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from the competitive bidding process.
Recommendation: Approve a one-year contract from July 1, 2021 through June 30, 2022 with PFM Financial Advisors LLC of Chicago, IL for Financial Advisory Services in a not-to-exceed amount of $37,500.00.
Page 73 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON BIDDABLE ITEM Services: Investment Advisory Services Lead Staff: Connie Kravitz, Controller Funding Source: FY 2022 budget Funding Request: n/a
Bids Amount PFM Asset Management LLC* $75,000.00
* Recommended
Explanation of Purchase: The Investment Advisory Services consultant will provide the College with recommendations and strategies to increase the annual return on investments.
Pursuant to 110 ILCS 805/3-27.1 (a), contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from the competitive bidding process.
Recommendation: Approve a one-year contract from July 1, 2021 through June 30, 2022 with PFM Asset Management LLC of Chicago, IL for Investment Advisory Services in a not-to-exceed amount of $75,000.00.
Page 74 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Services: Media Buys Lead Staff: Anne O’Connell, Director of Public Relations & Marketing Funding Source: FY 2022 budget Funding Request: n/a Bids Amount Various Vendors (see list below)* $672,000.00 * Recommended Explanation of Purchase: Annually, the Public Relations and Marketing department purchases advertising to promote the College in the broader Lake County community, creating awareness of programs and services available to potential students.
Multiple advertisers are utilized to promote campaigns throughout the academic year, including registration, open house, recruitment events and a campaign to attract returning adult learners.
No amounts are assigned to individual Media Advertisers as the allocation is subject to change based on campaign goals, target audience, station ratings, rate negotiation and market conditions. The $672,000.00 is based on prior trend year expenses and may be used with the following vendors in FY 2022:
MEDIA VENDOR MEDIA VENDOR Clear Channel Outdoor Clear Channel Outdoor WBBM-FM Entercom Communications Comcast Comcast Corp/NBC Universal WBMX-FM Entercom Communications Crain’s Chicago Business Crain Communications WCIU-TV Weigel Broadcasting Daily Herald Paddock Publications WDRV-FM Hubbard Broadcasting Facebook Facebook WEBG-FM iHeart Media Google Google WFLD-TV Fox Television Gurnee Mills Media Simon Property Group WGN-TV Tribune Broadcasting Gurnee Mills Productions Britten, Inc. WIIL-FM Alpha Media iMedia Email iMedia Services WKQX-FM iHeart Media Instagram Facebook WLEY-FM Spanish Broadcasting System Lake County News Sun Tribune Publishing WLS-TV ABC/Disney Company LinkedIn LinkedIn WMAQ-TV NBC Universal OTT Audience X WOJO-FM Univision OTT Premion WPPN-FM Univision Outfront Media Outfront Media WPWR-TV Fox Television Pace Bus Intersection Media WRME-FM Weigel Broadcasting Pandora Pandora WSNS-TV NBC Universal Six Flags Six Flags Theme Parks WTMX-FM Hubbard Broadcasting Spotify Spotify WUSN-FM Entercom Communications Twitter Twitter WXLC-FM Alpha Media WBBM-AM Entercom Communications YouTube Google
Page 75 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
Pursuant to 10 ILCS 805/3-27.1 (l), contracts for goods or services which are economically procurable from only one source, such as for the purchase of magazines, books, periodicals, pamphlets and reports are excluded from the competitive bidding process.
Recommendation: Approve an award for media buys with the vendors noted in the above table in a total not-to-exceed amount of $672,000.00.
Page 76 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Services: Course Materials for Leadership & Employee Development (Ratification) Lead Staff: Katie Sweeney, Assistant Director, Human Resources Funding Source: FY 2021 budget Funding Request: n/a
Bids Amount VitalSmarts* $44,255.00
* Recommended
Explanation of Purchase: This request is for materials for virtual, live and online courses in Crucial Conversations, Crucial Accountability, Influencer and The Power of Habit for leadership and employee development to support strategic priority in building a collaborative, high- performing culture.
Pursuant to 110 ILCS 805/3-27.1 (l), contracts for goods or services which are economically procurable from only one source, such as for the purchase of magazines, books, periodicals, pamphlets and reports” are exempt from the competitive bidding process.
Recommendation: Ratify a purchase for course materials for leadership and employee development with VitalSmarts of Provo, UT in a not-to-exceed total amount of $44,255.00.
Page 77 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.2 - PURCHASING
8.2 NON-BIDDABLE ITEM Services: Architectural Services for the Advanced Technology Center (Ratification) Lead Staff: Ali O’Brien, Vice President of Community and Workforce Partnerships Funding Source: FY 2020 surplus Funding Request: n/a
Bids Amount Legat Architects* $1,300,000.00
* Recommended
Explanation of Purchase: In September 2020, the Board approved a $2,000,000.00 allocation from FY2020 surplus funds to support Phase 1 of the Master Plan Phase 0 Advanced Technology Center (ATC) project. In December 2020, the Board approved a Master Agreement with Legat Architects and allocated $200,000.00 of the approved surplus from September to initiate the ATC Phase 1 design. The total estimated architect fee was $1,450,000, based on the contractual rate of 7.25% of the total project ($20M), plus any specialty engineering fees.
The project is nearing completion of the construction document stage of design work. Contractual payments for Legat Architects have commenced under the previously approved agreement. This purchase request of $1,300,000.00 is for allocation of the remaining balance of the FY2020 approved surplus to cover the ratification of fees paid ($800,000.00) and to cover the remainder of the contract, plus any specialty engineering fees (up to $500,000.00), for the completion of Phase 1 ATC design.
Pursuant to 110 ILCS 805/3-27.1 (a), contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from the competitive bidding process.
The college has a prior satisfactory relationship with this architectural firm and therefore is exempt from the requirements set forth in the Local Government Professional Services Selection Act 50 ILCS 510/5.
Recommendation: Ratify a purchase in the amount of $800,000.00 and approve an award for $500,000.00 for Architectural Services for Phase 1 of the Advanced Technology Center project with Legat Architects of Chicago, IL in a total not-to-exceed total amount of $1,300,000.00.
Page 78 Agenda Item 8.2 June 22, 2021 AGENDA ITEM 8.3 – PURCHASING
8.3 DISPOSAL
According to Policy 915, Disposal, the Vice President for Business Services and Finance/CFO shall report damaged, surplus or not needed property for College of Lake County (College) purposes to the Board of Trustees 30 days prior to disposal. Pursuant to Policy 915, upon Board approval, this process is as follows: (1) items are advertised for public sale; (2) items not sold are offered to in-district public school districts; (3) any unclaimed items may be made available to the general public to enhance the College’s sustainability goals on a first-come, first-served basis; and (4) items not claimed are placed in the garbage for pickup. Business Services and Finance may dispose of hazardous materials or property in advance of Board approval to ensure student and staff safety and request that the Board ratifies this action at a subsequent Board meeting.
The College has several obsolete items from departments at all three campuses. Administration will repurpose, donate, sell or dispose of these items on a date to be determined.
Recommendation: Approve the donation, sale or disposal of obsolete items listed on the following page.
Agenda Item 8.3 June 22, 2021 Page 79 AGENDA ITEM 8.3 – PURCHASING
DISPOSAL
ASSET DISPOSAL ITEMS
ADVISING AND RETENTION COUNSELING & ADVISING Green Chair 2-Drawer Tan Filing Cabinet (2) Gray Chair 3-Drawer Tan Filing Cabinet (4) 2 Drawer File Cabinet (2) 5-Drawer Tan Filing Cabinet (2) Shelving Unit Brown Wood Cabinet with Multiple Slots Metal Storage Shelves (3) CENTER FOR INTERNATIONAL EDUCATION HP Color LaserJet CP1215 Black HP LaserJet P160dn Printer With Cables including Black Printer Cartridge HP LaserJet P1505n Printer with Cables Office Swivel Chair with Arm Rests (2) INSTITUTIONAL EFFECTIVENESS PLANNING & RESEARCH Black Toner (6) Desk with Hutch Blue Toner (3) Desk Extension Magenta Toner (3) Yellow Toner (3) ITS SOUTHLAKE CAMPUS Server Room Equipment - UPS (6) CORE SYSTEMS AND INFRASTRUCTURE Server Room Equipment SOUTHLAKE CAMPUS -SAN/UPS (23) Rolling Office Chairs (12) -Servers (8) Stationary Office Chair (4)
FOOD SERVICE LIBRARY SOUTHLAKE CAMPUS Meiko Commercial Dishwasher Maple Gray Seat Chairs (38)
Agenda Item 8.3 June 22, 2021
Page 80 AGENDA ITEM 9.1 – CONTRACTS AND GRANTS
9.1 AMEND LEGAL COUNSEL SERVICES CONTRACT SPEND THROUGH FY 2021
Lead Staff: Lori Suddick, President
Funding Source: FY 2021 budget and HEERF II Institutional Resources
Background: For FY 2021, the College budgeted $360,000.00 for legal services. This budgeted amount was approved at the May 2020 Board meeting (agenda item 9.2). This amount was based upon estimated FY 2021 legal work required on behalf of the College during a normal year. Given the advisement required for ongoing COVID-19 considerations and planning, impact bargaining negotiations related to COVID-19, large transactional projects including the Advanced Technology Center and Brae Loch building agreement, as well as advising on typical various construction, human resource, contracts and student matters, billable hours exceeded a normal volume. As a result, actual legal services performed by Robbins Schwartz on behalf of the College in FY 2021, generated additional legal expenses in the approximate amount of $110,000.00. FY2021 resources from institutional accounts are available for reallocation to cover the non-COVID related expenses and HEERF II institutional funds are available for allocation to cover the COVID-related expenses. The college-wide cumulative FY 2021 annual spend through June 30, 2021 for legal counsel services will be approximately $470,000.00.
Recommendation: Administration requests approval of an additional FY 2021 approximate spend of $110,000.00 for a not-to-exceed total amount of $470,000.00 for Robbins Schwartz legal counsel services.
Agenda Item 9.1 June 22, 2021 Page 81 AGENDA ITEM 9.2 – CONTRACTS AND GRANTS
9.2 RESOLUTION AUTHORIZING THE ADOPTION OF THE COLLEGE OF LAKE COUNTY MASTER PLAN 2020
Lead Staff: Ken Gotsch, Vice President of Business Services and Finance/CFO
Funding Source: Multiple Funding Sources
WHEREAS, the 2024 Strategic Plan Pillar 6 Strategic Use of Resources and Master Plan 2020 guiding principles aim to ensure a state-of-the art physical and virtual environments to serve the diverse needs of Lake County; and
WHEREAS, the Board of Trustees approved engaging Holabird & Root in March 2019 to develop a Master Plan aligned to 2024 Strategic Plan priorities in partnership with the College; and
WHEREAS, Administration assembled a master plan steering committee to oversee the Master Plan 2020 development for the period of July 2019 through September 2020; and
WHEREAS, Multiple presentations were made to the Board of Trustees with guidance solicited at the September, October and November 2020 Board meetings; and
WHEREAS a draft Master Plan 2020 report was provided to the Board of Trustees at the February 2021 Financial Planning Retreat with a proposed capital financing strategy; and
WHEREAS the Board of Trustees endorsed the capital financing strategy, including a capital fundraising feasibility study; and
WHEREAS, a final draft and revised Master Plan 2020 was proposed at the May 2021 Board of Trustees meeting, in conjunction with the proposed FY2022 Budget; and
WHEREAS, Administration requests approval for the full vision and concept of the 2020 Master Plan with Phase 0 priorities integrated within the FY2022 budget plan to address strategic priorities; and
NOW BE IT RESOLVED, that the Trustees approve the Master Plan 2020.
PASSED this 22ND day of June, 2021 by the Board of Trustees, College of Lake County, Community College District No. 532, Grayslake, Illinois.
Recommendation: Authorize the adoption of the College of Lake County 2020 Master Plan.
Agenda Item 9.2 June 22, 2021 Page 82 AGENDA ITEM 9.3 – CONTRACTS AND GRANTS
9.3 ACCEPTANCE OF THE ILLINOIS GREEN ECONOMY NETWORK SUBCONTRACT
Grantor: Illinois Renewable Energy Trust Fund – Illinois Environmental Protection Agency Amount: $105,850.00 Type: Grant Subcontract with Joliet Junior College Lead Staff: Ken Gotsch, Vice President of Business Services and Finance/CFO
Purpose: The Illinois Green Economy Network (IGEN) has been awarded funding through the Illinois Renewable Energy Trust Fund. Grant monies will be used by CLC to provide for personnel costs for the administration of the statewide Illinois Green Economy Network, a consortium of Illinois community colleges working to grow the green economy. The grant period is from July 1, 2021 to June 30, 2022 and no matching funds are required.
Recommendation: Approve the acceptance of the Illinois Green Economy Network Subcontract in the amount of $105,850.00 from the Illinois Renewable Energy Trust Fund.
Agenda Item 9.3 June 22, 2021 Page 83 page intentionally left blank
Page 84 AGENDA ITEM 10.1 – PROGRAMS
10.1 RESOLUTION AUTHORIZING THE SUBMITTAL OF THE FISCAL YEAR 2023 RESOURCE ALLOCATION MANAGEMENT PLAN (RAMP)
Lead Staff: Mike Welch, Director of Facilities
The Resource Allocation Management Plan (RAMP) for FY 2023 has been prepared for submission to the Illinois Community College Board. The report includes an analysis of the college's proposed facilities projects and renovations. The following prioritized projects from CLC’s Master Plan will be submitted to the ICCB:
1. Wellness and Health Sciences Center 2. Student Center 3. Conference and Professional Development Center 4. Deferred Maintenance 5. Fine and Performing Arts Expansion 6. Automotive Technician/Collision Repair Expansion (This project is not prioritized within the Master Plan 2020 but evolved from the Master Planning process.)
Through RAMP, the Board of Trustees forwards a request for state support of new facility construction and the remodeling of existing facilities to meet the instructional and service needs of the college community.
Recommendation: Adopt the Resolution Authorizing the Submittal of the Fiscal Year 2023 Resource Allocation Management Plan (RAMP).
Agenda Item 10.1 June 22, 2021 Page 85 AGENDA ITEM 10.1 – PROGRAMS
10.1 RESOLUTION AUTHORIZING THE SUBMITTAL OF THE FISCAL YEAR 2023 RESOURCE ALLOCATION MANAGEMENT PLAN (RAMP)
WHEREAS, the Illinois Community College Board requires an annual submission of a Resource Allocation Management Plan (RAMP), which shall be submitted by July 1st, 2021,
WHEREAS, the administration of the college has carefully prepared such a plan, including a plan for new facilities,
NOW THEREFORE, BE IT RESOLVED as follows:
1. The Board of Trustees of the College of Lake County, Community College District No. 532, with a quorum present, certifies that it has reviewed and hereby approves the Fiscal Year 2023 Resource Allocation Management Plan (RAMP) for Community Colleges for the College of Lake County, as prepared and submitted.
2. That the Chair and Secretary are hereby directed to forward the attached document to the Illinois Community College Board as specified.
3. That the Chair of the Board be authorized to submit the attached authorization request for capital funds.
PASSED this 22nd Day of June, 2021.
______Chair, Board Community Secretary, Board of Trustees Community College District 532 Community College District 532 County of Lake, State of Illinois County of Lake, State of Illinois
Agenda Item 10.1 June 22, 2021 Page 86 AGENDA ITEM 11.1 - HUMAN RESOURCES RECOMMENDATIONS
11.1 RESIGNATIONS AND RETIREMENTS
Current Job Classification, Position Number, Position Title, Reason Employee Name Department Effective Date 1 Resignation Spaid, Mia Part-time Specialist 5/27/2021 Position Number: 1124 Laboratory Specialist, Biology 2 Resignation Hebert, Vanessa Specialist 6/11/2021 Position Number: 1096 Senior Program Coordinator, Personal Enrichment 3 Resignation Radke, Tim Classified 6/30/2021 Position Number: 1537 Development Associate, College Foundation 4 Resignation Walters, Carol Specialist 6/30/2021 Position Number: 1429 Payroll Manager, Payroll 5 Resignation Scocchera, Brian Specialist 7/2/2021 Position Number: 0906 Technical Production Assistant, James Lumber Center for the Performing Arts 6 Resignation Weber, Jessica Specialist 7/8/2021 Position Number: 0947 Social Media Coordinator, Public Relations and Marketing
Agenda Item 11.1 June 22, 2021 Page 87 AGENDA ITEM 11.1 - HUMAN RESOURCES RECOMMENDATIONS
Current Job Classification, Position Number, Position Title, Reason Employee Name Department Effective Date 7 Retirement - Querubin, Jose Classified - Union 9/30/2021 Revised Date Position Number: 0368 Eligible for Benefits Request Lead Custodian, Custodial Policy 925 and 525 Lakeshore Campus
Recommendation: Approve the above actions.
Agenda Item 11.1 June 22, 2021 Page 88 AGENDA ITEM 11.2 - HUMAN RESOURCES RECOMMENDATIONS
11.2 PERSONNEL AND POSITION CHANGES In addition to an Illinois Community College Board (ICCB) Customized Apprenticeship Programming-Information Technology (CAP-IT) grant, two private foundation awards have been received that increased apprenticeship coordination efforts and require a part-time position. The position will be fully funded in FY 2022 by the grants.
The proposed position approval is as follows:
Current Job Proposed Job Classification, Classification, Current Position Number, Position Number, DBM, Proposed Employee Position Title, Position Title, Salary, DBM, Effective Contract Reason Name Department Department FLSA Salary, FLSA Date Dates 1 New Position N/A N/A Classified, Part-time N/A B22 6/23/2021 N/A (25 hours) Nonexempt Position Number: TBD Apprenticeship Workforce Associate*, Career and Job Placement Center
Recommendation: Approve the proposed new position, effective June 23, 2021.
*Grant/externally funded position.
Agenda Item 11.2 June 22, 2021 Page 89 AGENDA ITEM 11.2 - HUMAN RESOURCES RECOMMENDATIONS
11.2 PERSONNEL AND POSITION CHANGES
Administration is requesting to hire a limited term faculty member in the ESL department for the fall 2021 semester and approval to make an offer of employment and set the start date prior to the August 24, 2021 Board meeting. This will enable the Adult Education and ESL Division to conduct a statewide and national search in a timely and productive manner during the fall 2021 semester. This position is funded through the Adult Education and ESL Division existing budget.
The proposed position approval is as follows:
Reason Position Number, Position Title Effective Date Limited Term Faculty Faculty – Limited Term August 16, 2021 New Position Position Number: TBD Instructor, English as a Second Language Adult Education and ESL Division
Recommendation: Approve the proposed new position and authorization to make an offer of full-time employment for the above position, subject to Board approval of an employment contract at the August 24, 2021 Board meeting.
Agenda Item 11.2 June 22, 2021 Page 90 AGENDA ITEM 11.2 - HUMAN RESOURCES RECOMMENDATIONS
11.2 PERSONNEL AND POSITION CHANGES
As presented to the Board in May 2021, the following positions and personnel changes are requested in the FY 2022 budget. Salaries and wages listed below include adjustments for the approved across-the-board increase of 2.15% and remarket/internal equity or promotion. Unless otherwise noted, all adjustments will be effective July 1, 2021.
The proposed position changes are as follows:
Proposed Job Current Job Classification, Classification, Position Position Number, Current Proposed Employee Number, Position Title, Position Title, DBM, DBM, Salary, Effective Contract Reason Name Department Department Salary, FLSA FLSA Date Dates
Community and Workforce Partnerships 1 New Vacant N/A Administrative N/A D61 7/1/2021 TBD Position Position Number: TBD Exempt Director Urban Farm, TBD 2 Promotion Jimenez, Classified, Part-time Classified, Full-time A11 B21 7/1/2021 N/A Angelina Position Number: 1708 Position Number: 1708 $12.36/ $15.17/ Office Assistant, Office Associate, Hour Hour Workforce and Workforce and Nonexempt Nonexempt Professional Professional Development Institute Development Institute Operations Operations
Agenda Item 11.2 June 22, 2021 Page 91 AGENDA ITEM 11.2 - HUMAN RESOURCES RECOMMENDATIONS
11.2 PERSONNEL AND POSITION CHANGES
Proposed Job Current Job Classification, Classification, Position Position Number, Current Proposed Employee Number, Position Title, Position Title, DBM, DBM, Salary, Effective Contract Reason Name Department Department Salary, FLSA FLSA Date Dates 3 Position Vacant Classified, Part-time N/A B21 N/A 7/1/2021 N/A Elimination Position Number: 1013 Nonexempt Office Associate, Workforce and Professional Development Institute Operations 4 Position Vacant Classified, Part-time N/A A11 N/A 7/1/2021 N/A Elimination Position Number: 1709 Nonexempt Office Assistant, Workforce and Professional Development Institute Operations
Student Development 5 New Vacant N/A Specialist N/A B24 7/1/2021 TBD Position Position Number: TBD Exempt Student Engagement Coordinator, Student Life
Agenda Item 11.2 June 22, 2021 Page 92 AGENDA ITEM 11.2 - HUMAN RESOURCES RECOMMENDATIONS
11.2 PERSONNEL AND POSITION CHANGES
Proposed Job Current Job Classification, Classification, Position Position Number, Current Proposed Employee Number, Position Title, Position Title, DBM, DBM, Salary, Effective Contract Reason Name Department Department Salary, FLSA FLSA Date Dates 6 Position Vacant Specialist N/A B32 N/A 7/1/2021 N/A Elimination Position Number: 0208 Nonexempt Supervisor Physical Education Center, Athletic Administration 7 Promotion Reyes, Evie Classified, Part-time Classified, Full-time A13 A13 7/1/2021 N/A Position Number: 0335 Position Number: 0335 $14.41/ $14.72/ Assistant Teacher, Assistant Teacher, Hour Hour Children's Learning Children's Learning Nonexempt Nonexempt Centers, Lakeshore Centers, Lakeshore Campus Campus 8 Reclass- Vacant Specialist Specialist B21 B23 7/1/2021 TBD ification Position Number: 0322 Position Number: 0322 Nonexempt Nonexempt and Title Lead Teacher, Lead Teacher II, Change Children's Learning Children's Learning Center Center 9 Position Vacant Classified, Part-time N/A A13 N/A 7/1/2021 N/A Elimination Position Number: 0339 Nonexempt Assistant Teacher, Children's Learning Centers
Agenda Item 11.2 June 22, 2021 Page 93 AGENDA ITEM 11.2 - HUMAN RESOURCES RECOMMENDATIONS
11.2 PERSONNEL AND POSITION CHANGES
Proposed Job Current Job Classification, Classification, Position Position Number, Current Proposed Employee Number, Position Title, Position Title, DBM, DBM, Salary, Effective Contract Reason Name Department Department Salary, FLSA FLSA Date Dates 10 Funding Wuerl, Specialist Specialist C42 C42 7/1/2021 7/1/2021- Change Nicole Position Number: 1705 Position Number: 1705 $55,909/ $57,878/ 6/30/2022 Therapist and Therapist and Annual Annual Prevention Specialist*, Prevention Specialist, Exempt Exempt Counseling and Counseling and Psychology Services Psychology Services 11 Promotion Risner, Classified, Part-time Classified, Full-time B21 B21 7/1/2021 N/A Lauren Position Number: 1516 Position Number: 1516 $15.63/ $15.97/ Office Associate, Office Associate, Hour Hour Testing Center Testing Center Nonexempt Nonexempt Academic Success Academic Success
Business Services and Finance 12 New Vacant N/A Classified N/A LCFT-Union 7/1/2021 N/A Position Position Number: TBD Nonexempt HVAC Engineer, H.V.A.C 13 New Vacant N/A Classified N/A LCFT-Union 7/1/2021 N/A Position Position Number: TBD Nonexempt Groundsperson, Grounds
*Grant/externally funded position.
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Proposed Job Current Job Classification, Classification, Position Position Number, Current Proposed Employee Number, Position Title, Position Title, DBM, DBM, Salary, Effective Contract Reason Name Department Department Salary, FLSA FLSA Date Dates 14 Status Vacant Classified, Part-time Classified, Full-time A13 A13 7/1/2021 N/A Change Position Number: 1317 Position Number: 1317 Nonexempt Nonexempt Part-time Payroll Assistant, Payroll Assistant, to Full-time Finance Department Finance Department
Information Technology 15 New Vacant N/A Specialist N/A B23 7/1/2021 TBD Position Position Number: TBD Nonexempt Media Technology Specialist, Technology Support
Strategy, Planning and Support 16 New Vacant N/A Administrator N/A D71 7/1/2021 TBD Position Position Number: TBD Exempt Director Equity and Inclusion Initiatives, Strategy, Planning and Support
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Proposed Job Current Job Classification, Classification, Position Position Number, Current Proposed Employee Number, Position Title, Position Title, DBM, DBM, Salary, Effective Contract Reason Name Department Department Salary, FLSA FLSA Date Dates 17 DBM Vacant Specialist Specialist C41 B32 7/1/2021 TBD Change Position Number: 1435 Position Number: 1435 Exempt Exempt Strategic Projects Strategic Projects Coordinator, Strategy, Coordinator, Strategy, Planning and Support Planning and Support 18 Transfer Schlater II, Specialist Specialist B23 B23 7/1/2021 7/1/2021- John Position Number: 0187 Position Number: 0187 $29.82/ $30.46/ 6/30/2022 Media Technology Videographer, Strategy, Hour Hour Specialist, Technology Planning and Support Nonexempt Nonexempt Support
Educational Affairs 19 Reclass- Vacant Administrative Administrative D61 C52 6/23/2021 TBD ification – Position Number: 0170 Position Number: 0170 Exempt Exempt Title Director, Curriculum Assistant Director, Change and Planning, Curriculum and Educational Affairs Planning, Educational Affairs
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Proposed Job Current Job Classification, Classification, Position Position Number, Current Proposed Employee Number, Position Title, Position Title, DBM, DBM, Effective Contract Reason Name Department Department Salary, FLSA Salary, FLSA Date Dates 20 New Vacant N/A Specialist N/A C41 4/1/2022 TBD Position Position Number: TBD Exempt Restaurant and Brae Loch Facilities Manager, Hospitality and Culinary Management, Business and Social Sciences Division 21 New Vacant N/A Specialist N/A B22 4/1/2022 TBD Position Position Number: TBD Nonexempt Laboratory Specialist, Hospitality and Culinary Management, Business and Social Sciences Division 22 New Vacant N/A Specialist N/A B22 7/1/2021 TBD Position Position Number: TBD Nonexempt Laboratory Specialist, Welding, Engineering, Math and Physical Sciences Division
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Proposed Job Current Job Classification, Classification, Position Position Number, Current Proposed Employee Number, Position Title, Position Title, DBM, DBM, Effective Contract Reason Name Department Department Salary, FLSA Salary, FLSA Date Dates 23 New Vacant N/A Specialist N/A B22 7/1/2021 TBD Position Position Number: TBD Nonexempt Laboratory Specialist, Industrial Maintenance Repair, Engineering, Math and Physical Sciences Division 24 New Vacant N/A Specialist N/A B22 7/1/2021 TBD Position Position Number: TBD Nonexempt Position Number: Laboratory Specialist, Electrical Technology, Engineering, Math and Physical Sciences Division 25 New Vacant N/A Classified N/A B23 7/1/2021 N/A Position Position Number: TBD Nonexempt Senior Administrative Assistant, Advanced Technology Center, Engineering, Math and Physical Sciences Division
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Proposed Job Current Job Classification, Classification, Position Position Number, Current Proposed Employee Number, Position Title, Position Title, DBM, DBM, Effective Contract Reason Name Department Department Salary, FLSA Salary, FLSA Date Dates 26 New Vacant N/A Specialist N/A B24 7/1/2021 N/A Position Position Number: TBD Nonexempt Evening/Weekend Coordinator, Advanced Technology Center, Engineering, Math and Physical Sciences Division 27 New Vacant N/A Specialist N/A C43 7/1/2021 TBD Position Position Number: TBD Exempt Business Analyst, Educational Affairs
Recommendation: Approve the proposed position changes with effective dates noted above and where applicable the position search process to begin.
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As presented to the Board in May 2021, a reorganization is proposed for Community and Workforce Partnerships: P-20 Educational Partnerships. Aligned with strategic pillar 4-Commuity and Workforce Partnerships, the goal of this reorganization is to create capacity to build intentional P-20 pathways that close opportunity gaps and maintain high quality programming during a period of significant growth. Salaries and wages listed below include adjustments for the approved across-the-board increase of 2.15% and market/internal equity or promotion. FY 2022 effective dates are noted for each position.
The proposed position changes are as follows:
Current Job Current Proposed Classification, Position Proposed Job Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 1 Promotion Stashkiw, Professional Administrative C45 D61 7/1/2021 7/1/2021- Sarah Position Number: 1455 Position Number: 1455 $82,018/ $99,400/ 6/30/2022 Manager College Director, P-20 Educational Annual Annual Readiness and Dual Partnerships Exempt Exempt Credit, Dual Credit/College Readiness
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Current Job Current Proposed Classification, Position Proposed Job Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 2 Promotion Brugioni, Specialist, Part-time Specialist, Full-time B24 B32 7/1/2021 7/1/2021- Carolyn Position Number: 1486 Position Number: 1486 $24.29/ $58,221/ 6/30/2022 Dual Credit College Dual Credit College Readiness Hour Annual Readiness Program Program Coordinator, Non- Exempt Coordinator, Dual P-20 Educational Exempt Credit/College Readiness Partnerships 3 New Vacant N/A Specialist N/A C43 7/1/2021 TBD Position Position Number: TBD Exempt Dual Credit College Readiness Program Manager, P-20 Educational Partnerships 4 New Vacant N/A Specialist N/A B32 7/1/2021 TBD Position Position Number: TBD Exempt Dual Credit College Readiness Program Coordinator, P-20 Educational Partnerships
Recommendation: Approve the proposed position and pay rate changes for employees, effective July 1, 2021 and where applicable the position search process and selection to occur prior to the next Board meeting.
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As presented to the Board in May 2021, a reorganization is proposed for Student Development: Academic Success Advising and Retention. Aligned with strategic pillar 1-Access and Success for Students, the goal of this reorganization is to continue the implementation and scale-up of the Onboarding and First Year Experience redesign implemented in FY 2021 by aligning human capital to advance organizational growth and strategic priorities through additional Academic Success Advisors to achieve target levels of student caseloads and Lead positions to provide the infrastructure needed to support a holistic student support model. Salaries and wages listed below include adjustments for the approved across-the-board increase of 2.15% and market/internal equity or promotion. FY 2022 effective dates are noted for each position.
The proposed position changes are as follows:
Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 1 Promotion Peterson, Specialist, Part-time Specialist, Full-time B32 B32 7/6/2021 7/6/2021- Julia Position Number: 1220 Position Number: 1220 $27.99/ $60,747/ 6/30/2022 Professional Academic Academic Success Advisor, Hour Annual Advisor, Advising and Advising and Retention Non- Exempt Retention exempt
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Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 2 Promotion La Scola, Specialist, Part-time Specialist, Full-time B32 B32 7/6/2021 7/6/2021- Mary Kate Position Number: 1200 Position Number: 1200 $26.50/ $57,769/ 6/30/2022 Professional Academic Academic Success Advisor, Hour Annual Advisor, Advising and Advising and Retention Non- Exempt Retention exempt 3 Promotion Ameji, Specialist, Part-time Specialist, Full-time B32 B32 7/6/2021 7/6/2021- Anjum Position Number: 1334 Position Number: 1334 $27.20/ $58,962/ 6/30/2022 Professional Academic Academic Success Advisor, Hour Annual Advisor, Advising and Advising and Retention Non- Exempt Retention exempt 4 Promotion Herion, Specialist, Part-time Specialist, Full-time B32 B32 7/6/2021 7/6/2021- Nicole Position Number: 1336 Position Number: 1336 $28.86/ $62,581/ 6/30/2022 Professional Academic Academic Success Advisor, Hour Annual Advisor, Advising and Advising and Retention Non- Exempt Retention exempt 5 Promotion Ferraro, Specialist, Part-time Specialist, Full-time B32 B32 7/6/2021 7/6/2021- Jessica Position Number: 1335 Position Number: 1335 $25.20/ $54,882/ 6/30/2022 Professional Academic Academic Success Advisor, Hour Annual Advisor, Advising and Advising and Retention Non- Exempt Retention exempt
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Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 6 Promotion Ullrich, Specialist, Part-time Specialist, Full-time B32 B32 7/6/2021 7/6/2021- Nadia Position Number: 1221 Position Number: 1221 $24.23/ $52,953/ 6/30/2022 Professional Academic Academic Success Advisor, Hour Annual Advisor, Advising and Advising and Retention Non- Exempt Retention exempt 7 Promotion Canet, Specialist, Part-time Specialist, Full-time B32 B32 7/6/2021 7/6/2021- Nadia Position Number: 1337 Position Number: 1337 $23.53/ $51,492/ 6/30/2022 Professional Academic Academic Success Advisor, Hour Annual Advisor, Advising and Advising and Retention Non- Exempt Retention exempt 8 New Vacant N/A Specialist N/A B32 7/1/2021 TBD Position Position Number: TBD Exempt Academic Success Advisor, Advising and Retention 9 New Vacant N/A Specialist N/A B32 7/1/2021 TBD Position Position Number: TBD Exempt Academic Success Advisor, Advising and Retention 10 Title and Vacant Specialist, Part-time Specialist, Full-time B32 B32 7/1/2021 TBD Status Position Number: 1333 Position Number: 1333 Non- Exempt Change Professional Academic Academic Success Advisor, exempt Part-time Advisor, Advising and Advising and Retention to Full-time Retention
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Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 11 New Vacant N/A Specialist N/A B32 7/1/2021 TBD Position Position Number: TBD Exempt Academic Success Advisor, Advising and Retention
Recommendation: Approve the proposed position changes for employees with effective date noted above and where applicable the position search process and selection to occur prior to the next Board meeting.
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11.2 PERSONNEL AND POSITION CHANGES
As presented to the Board in May 2021, a reorganization is proposed for Student Development: Enrollment Services Student Recruitment and Onboarding. Aligned with strategic pillar 1-Access and Success for Students, the goal of this reorganization is to continue the implementation and scale-up of the Onboarding and First Year Experience redesign implemented in FY 2021 by aligning human capital to advance organizational growth and strategic priorities through additional College and Career Navigators to achieve target levels of prospective student caseloads. Reorganized office associates to provide first- level support to prospective students’ onboarding to CLC. Salaries and wages listed below include adjustments for the approved across-the-board increase of 2.15% and market/internal equity or promotion. FY 2022 effective dates are noted for each position.
The proposed new positions are as follows:
Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 1 New Vacant N/A Specialist N/A B32 7/1/2021 TBD Position Position Number: TBD Exempt College and Career Navigator, Student Recruitment and Onboarding
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Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 2 New Vacant N/A Specialist N/A B32 7/1/2021 TBD Position Position Number: TBD Exempt College and Career Navigator, Student Recruitment and Onboarding 3 New Vacant N/A Specialist N/A B32 7/1/2021 TBD Position Position Number: TBD Exempt College and Career Navigator, Student Recruitment and Onboarding 4 New Vacant N/A Specialist N/A B32 7/1/2021 TBD Position Position Number: TBD Exempt College and Career Navigator, Student Recruitment and Onboarding
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Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 5 New Vacant N/A Specialist N/A B32 7/1/2021 TBD Position Position Number: TBD Exempt College and Career Navigator, Student Recruitment and Onboarding
Recommendation: Approve the proposed new positions, effective July 1, 2021 and where applicable the position search process and selection to occur prior to the next Board meeting.
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11.2 PERSONNEL AND POSITION CHANGES
As presented to the Board in May 2021, a reorganization is proposed for Student Development: Enrollment Services Student Records and Global Engagement. Aligned with strategic pillar 6-Strategic Use of Resources, the goal of this reorganization is to leverage existing human resources and the synergies between two departments and will result in a dedicated team to manage college technology demands and meet strategic priorities; and a dedicated team to focus on student records services and improve the student experience. FY 2022 effective dates are noted for each position.
The proposed position changes are as follows:
Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 1 Promotion Cushing, Administrative Administrative D61 D61 7/1/2021 7/1/2021- Jacob Position Number: 1222 Position Number: 1222 $76,391/ $92,350/ 6/30/2022 Director, Center for Director, Student Records Annual Annual International Education and Global Engagement Exempt Exempt
2 Title Esser, Administrative Administrative C52 C52 7/1/2021 7/1/2021- Change Krysty Position Number: 1179 Position Number: 1179 $79,872/ $81,589/ 6/30/2022 Assistant Registrar, Assistant Director Student Annual Annual Student Records Records Technology, Exempt Exempt Student Records
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Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 3 Reclass- Vacant Administrative Administrative D61 C52 7/1/2021 TBD ification- Position Number: 0066 Position Number: 0066 Exempt Exempt Title Registrar, Student Assistant Director Student Change Records Records Services, Student Records
Recommendation: Approve the proposed position changes for employees, effective July 1, 2021 and where applicable the position search process and selection to occur prior to the next Board meeting.
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As presented to the Board in May 2021, a reorganization is proposed for Student Development: Student Life Student Activities and Inclusion. Aligned with strategic pillar 2-Equity and Inclusion, the goal of this reorganization is to embed equity concepts, such as inclusion and social justice, within co-curricular activities by aligning human capital to advance organizational growth and strategic priorities through a reporting structure reorganization and position alignment that provides capacity to best serve student needs. Salaries and wages listed below include adjustments for the approved across- the-board increase of 2.15% and market/internal equity or promotion. FY 2022 effective dates are noted for each position.
The proposed position changes are as follows:
Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 1 Promotion Tennin, Administrative Administrative C52 D61 7/1/2021 7/1/2021- Jorge Position Number: 0320 Position Number: 0320 $92,584/ $100,130/ 6/30/2022 Director, Student Director, Student Activities Annual Annual Activities and Inclusion Exempt Exempt
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Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 2 Reclass- Ruiz- Specialist Specialist B32 B24 7/1/2021 7/1/2021- ification- Velasco, Position Number: 1203 Position Number: 1203 $92,652/ $92,653/ 6/30/2022 Title Rodolfo Multicultural Student Latinx Student Outreach Annual Annual Change Access and Success and Programs Coordinator, Exempt Exempt Coordinator, Student Activities and Multicultural Student Inclusion Center 3 Reclass- Cunny, Specialist Specialist B32 B24 7/1/2021 7/1/2021- ification- Kara Position Number: 1181 Position Number: 1181 $22.83/ $48,507/ 6/30/2022 Title & Veteran Student Military-Affiliated Student Hour Annual FLSA Services Coordinator, Outreach and Programs Non- Exempt change Student Life Coordinator, Student exempt Activities and Inclusion 4 Title Phelps, Specialist Specialist B24 B24 7/1/2021 7/1/2021- Change Beverly Position Number: 1204 Position Number: 1204 $86,193/ $88,046/ 6/30/2022 Multicultural African-American Student Annual Annual Coordinator, Outreach and Programs Exempt Exempt Multicultural Student Coordinator, Student Center Activities and Inclusion
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Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 5 Promotion Burns, Specialist Specialist B23 B24 7/1/2021 7/1/2021- Tammy Position Number: 1405 Position Number: 1405 $23.79/ $55,576/ 6/30/2022 Student Services Women's Student Hour Annual Specialist, Women's Outreach and Programs Non- Exempt Center Coordinator, Student exempt Activities and Inclusion 6 New Hire Candia, Specialist Specialist B24 B24 6/21/2021 N/A-Proba- with Title Meriza Position Number: 1682 Position Number: 1682 $44,850/ $44,850/ tionary Change Multicultural Retention Student Organizations and Annual Annual Period Coordinator, Multicultural Programs Exempt Exempt Multicultural Student Coordinator, Student Center Activities and Inclusion 7 New Vacant N/A Specialist N/A B24 7/1/2021 TBD Position Position Number: TBD Exempt LGBTQ+ Student Outreach and Programs Coordinator, Student Activities and Inclusion
Recommendation: Approve the proposed position changes for employees with effective dates noted above and where applicable the position search process and selection to occur prior to the next Board meeting.
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As presented to the Board in May 2021, a reorganization is proposed for Business Services and Finance: Capital and Infrastructure Projects and Business Operations. Aligned with strategic pillar 6-Strategic Use of Resources, the goal of this reorganization is to reallocate human resources for a new capital and infrastructure projects division to support numerous major short- and long-term initiatives. Realign business operations human resources and reporting structure to improve process efficiency, reimagine customer service, augment accountability and achieve a “Partners of Mission” mentality in practice. Salaries and wages listed below include adjustments for the approved across-the-board increase of 2.15% and market/internal equity or promotion. FY 2022 effective dates are noted for each position.
The proposed position changes are as follows:
Current Job Proposed Job Current Proposed Classification, Position Classification, DBM, DBM, Employee Number, Position Title, Position Number, Salary, Salary, Effective Contract Reason Name Department Position Title, Department FLSA FLSA Date Dates 1 Promotion Argoudelis, Administrative Administrative D61 D72 7/1/2021 7/1/2021- Pat Position Number: 1472 Position Number: 1472 $92,126/ $130,699/ 6/30/2022 Director, Auxiliary Director, Business Annual Annual Services-Admin Operations Exempt Exempt
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Proposed Job Current Job Classification, Current Proposed Classification, Position Position Number, DBM, DBM, Employee Number, Position Title, Position Title, Salary, Salary, Effective Contract Reason Name Department Department FLSA FLSA Date Dates 2 Transfer McGurn, Classified Classified B23 B23 7/1/2021 N/A Chris Position Number: 0348 Position Number: 0348 $19.16/ $19.57/ Senior Administrative Senior Administrative Hour Hour Assistant, Facilities Assistant, Business Non- Non- Administration Operations exempt exempt 3 Reclass- Vacant Professional Administrative C45 C52 7/1/2021 TBD ification - Position Number: 1144 Position Number: 1144 Exempt Exempt Title Operations Manager, Assistant Director Change Facilities Administration Facilities, Facilities Administration 4 Position Vacant Professional N/A C45 N/A 7/1/2021 N/A Elimination Position Number: 1776 Exempt Project Manager, Facilities Administration 5 Reclass- McNabb, Specialist Specialist C43 C42 7/1/2021 7/1/2021- ification- Hollie Position Number: 1468 Position Number: 1468 $59,769/ $63,041/ 6/30/2022 Title Business Analyst, Operations, Events and Annual Annual Change Facilities Administration Scheduling Supervisor, Exempt Exempt Facilities Administration 6 Reclass- Vacant Specialist Specialist C41 C42 7/1/2021 TBD ification - Position Number: 0351 Position Number: 0351 Exempt Exempt Title Facilities Manager, Facilities Supervisor, Change Lakeshore Campus Lakeshore Campus
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Proposed Job Current Job Classification, Current Proposed Classification, Position Position Number, DBM, DBM, Employee Number, Position Title, Position Title, Salary, Salary, Effective Contract Reason Name Department Department FLSA FLSA Date Dates 7 New Vacant N/A Classified N/A B21 7/1/2021 N/A Position Position Number: TBD Non- Office Associate, exempt Facilities Administration 8 Promotion Lane, Specialist Administrative C43 C52 7/1/2021 7/1/2021- Victoria Position Number: 1562 Position Number: 1562 $80,000/ $93,000/ 6/30/2022 Purchasing Manager, Assistant Director Annual Annual Purchasing and Procurement Services Exempt Exempt Contracts 9 Title Simpson, Specialist Specialist B32 B32 7/1/2021 7/1/2021- Change Irma Position Number: 0100 Position Number: 0100 $32.48/ $33.18/ 6/30/2022 Purchasing Agent, Procurement Specialist, Hour Hour Purchasing and Procurement Services Non- Non- Contracts exempt exempt 10 New Vacant N/A Specialist N/A B32 7/1/2021 TBD Position Position Number: TBD Non- Procurement Specialist, exempt Procurement Services 11 Title Vacant Classified Classified B23 B23 7/1/2021 N/A Change Position Number: 0107 Position Number: 0107 Non- Non- Procurement Assistant, Procurement Associate, exempt exempt Purchasing and Procurement Services Contracts
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Proposed Job Current Job Classification, Current Proposed Classification, Position Position Number, DBM, DBM, Employee Number, Position Title, Position Title, Salary, Salary, Effective Contract Reason Name Department Department FLSA FLSA Date Dates 12 Promotion Klippert, Specialist Administrative C41 C52 7/1/2021 7/1/2021- Christine Position Number: 1105 Position Number: 1105 $57,428/ $70,350/ 6/30/2022 Manager, Bookstore Assistant Director, Annual Annual Auxiliary Services Exempt Exempt 13 Promotion Kilby, Administrative Administrative D61 D71 7/1/2021 7/1/2021- Sue Position Number: 1434 Position Number: 1434 $102,019/ $110,350/ 6/30/2022 Director, Purchasing and Director, Capital and Annual Annual Contracts Infrastructure Projects Exempt Exempt 14 Transfer Welch, Administrative Administrative D71 C52 7/1/2021 7/1/2021- Mike Position Number: 0022 Position Number: 0022 $115,983/ $118,477/ 6/30/2022 Director, Facilities Assistant Director, Annual Annual Administration Capital and Infrastructure Exempt Exempt Projects 15 Transfer Husemoller, Specialist Specialist C43 C43 7/1/2021 7/1/2021- David Position Number: 1177 Position Number: 1177 $86,635/ $88,498/ 6/30/2022 Sustainability Manager, Sustainability Manager, Annual Annual Facilities Administration Capital and Infrastructure Exempt Exempt Projects
Recommendation: Approve the proposed position changes for employees, effective July 1, 2021 and where applicable the position search process and selection to occur prior to the next Board meeting.
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As presented to the Board in May 2021, a reorganization is proposed for the College Foundation: Donor Development. Aligned with strategic pillar 6-Strategic Use of Resources, the goal of this reorganization is to create capacity to increase fundraising that closes opportunity gaps for students and enhances the college’s capital infrastructure. Salaries and wages listed below include adjustments for the approved across-the-board increase of 2.15% and market/internal equity or promotion. FY 2022 effective dates are noted.
The proposed position changes are as follows:
Proposed Job Current Job Classification, Current Proposed Classification, Position Position Number, DBM, DBM, Employee Number, Position Title, Position Title, Salary, Salary, Effective Contract Reason Name Department Department FLSA FLSA Date Dates 1 Promotion Albach, Classified Specialist B23 B24 7/1/2021 7/1/2021- Melissa Position Number: 0126 Position Number: 0126 $20.52/ $23.94/ 6/30/2022 Senior Advancement Prospect Research Hour Hour Assistant, College Specialist, College Non- Non- Foundation Foundation exempt exempt 2 New Vacant N/A Administrative N/A D61 7/1/2021 TBD Position Position Number: TBD Exempt Director of Development, College Foundation
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Proposed Job Current Job Classification, Current Proposed Classification, Position Position Number, DBM, DBM, Employee Number, Position Title, Position Title, Salary, Salary, Effective Contract Reason Name Department Department FLSA FLSA Date Dates 3 New Vacant N/A Classified N/A B21 7/1/2021 N/A Position Position Number: TBD Non- Office Associate, College exempt Foundation Recommendation: Approve the proposed position changes for employees, effective July 1, 2021 and where applicable the position search process and selection to occur prior to the next Board meeting.
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11.3 FULL-TIME EMPLOYMENT – PROFESSIONAL HIRE
The following position is not new and is budgeted for replacement. Administration is requesting approval to make an offer of employment and set the start date prior to the August 24, 2021 Board meeting.
The proposed position approval is as follows:
Job Classification, Position Number, Reason Position Title, Department Effective Date 1 Professional Hire Professional June 23, 2021 Position Number: 0060 Executive Assistant to the President, President’s Office
Recommendation: Approve authorization to make offer of full-time employment for the above position, subject to Board approval of employment contract at the August 24, 2021 Board meeting.
Agenda Item 11.3 June 22, 2021 Page 120 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – PROFESSIONAL HIRES
Current Job Proposed Job Classification, Position Classification, Position Current Proposed Employee Number, Position Title, Number, Position Title, DBM, Salary, DBM, Reason Name Department Department FLSA Salary, FLSA Effective Date Contract Dates
1 Professional Albino- N/A Professional N/A C43 July 19, 2021 July 19, 2021 - New Hire Montalvo, Position Number: 1677 $63,800/ June 30, 2022 Glorivette Staff Psychologist, Annual Counseling and Exempt Psychological Services 2 Professional Dinkins, N/A Professional N/A C43 July 19, 2021 July 19, 2021 - New Hire Jolanda Position Number: 0135 $62,000/ June 30, 2022 Academic Operations Annual Manager, Exempt Communication Arts, Humanities, and Fine Arts Division
Recommendation: Approve the above full-time employment.
Agenda Item 11.3 June 22, 2021 Page 121 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – SPECIALIST HIRES
The following positions are not new and are budgeted for replacement. Administration is requesting approval to make offers of employment and set the start date prior to the August 24, 2021 Board meeting.
The proposed position approvals are as follows:
Job Classification, Position Number, Reason Position Title, Department Effective Date 1 Specialist Hire/Promotion Specialist June 23, 2021 Position Number: TBD Lead Academic Success Advisor, Advising and Retention 2 Specialist Hire/Promotion Specialist June 23, 2021 Position Number: TBD Lead Academic Success Advisor, Advising and Retention 3 Specialist Hire/Promotion Specialist June 23, 2021 Position Number: TBD Lead Academic Success Advisor, Advising and Retention 4 Specialist Hire/Promotion Specialist June 23, 2021 Position Number: TBD Lead Academic Success Advisor, Advising and Retention 5 Specialist Hire/Promotion Specialist June 23, 2021 Position Number: TBD Lead Academic Success Advisor, Advising and Retention
Recommendation: Approve authorization to make offers of full-time employment for the above positions, subject to Board approval of employment contracts at the August 24, 2021 Board meeting.
Agenda Item 11.3 June 22, 2021 Page 122 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – LIMITED TERM FACULTY HIRE In FY 2021, the Board approved a full-time limited term Nursing Faculty member. To continue to meet the student needs and support work of the Nursing program, Administration is recommending the extension of the current limited term faculty member. This position is funded in FY 2021 budget.
The proposed position approval is as follows:
Current Job Proposed Job Classification, Position Classification, Position Current Proposed Employee Number, Position Title, Number, Position Title, DBM, Salary, DBM, Reason Name Department Department FLSA Salary, FLSA Effective Date Contract Dates
1 Limited Term Henry, N/A Limited Term Faculty N/A C15 8/16/2021 8/16/2021- Faculty Michele Position Number: 1684 $88,942/ 5/14/2022 Extension Instructor, Nursing Annual Biological and Health Exempt Sciences Division
Recommendation: Approve the extension of the limited term faculty employment.
Agenda Item 11.3 June 22, 2021 Page 123 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – FACULTY HIRE
The following position is not new and is budgeted for replacement. Administration is requesting approval to make and offer of employment and set start date prior to the August 24, 2021 Board meeting.
The proposed position approval is as follows:
Reason Position Number, Position Title Effective Date 1 Full-time Faculty August 16, 2021 Faculty Position Position Number: 1792 Instructor, Industrial Maintenance Engineering, Mathematics and Physical Sciences Division
Recommendation: Approve authorization to make an offer of full-time employment for the above position, subject to
Board approval of an employment contract at the August 24, 2021 Board meeting.
Agenda Item 11.3 June 22, 2021 Page 124 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – FACULTY HIRE
Administration is requesting approval to make and offer of employment and set start date prior to the August 24, 2021 Board meeting. This position is funded in FY 2021 budget.
The proposed position approval is as follows:
Reason Position Number, Position Title Effective Date 1 Full-time Faculty August 16, 2021 Faculty Position Position Number: 0421 Instructor, Horticulture Biological and Health Sciences Division
Recommendation: Approve authorization to make an offer of full-time employment for the above position, subject to
Board approval of an employment contract at the August 24, 2021 Board meeting.
Agenda Item 11.3 June 22, 2021 Page 125 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – FACULTY HIRES
Current Job Proposed Job Classification, Position Classification, Position Current Proposed Employee Number, Position Title, Number, Position Title, DBM, Salary, DBM, Salary, Effective Contract Reason Name Department Department FLSA FLSA Date Dates
1 Full-time Anderson, N/A Faculty N/A A1 8/16/2021 8/16/2021- Faculty Diane Position Number: 1750 $60,913/ 5/14/2022 New Hire Librarian, Library Annual Exempt 2 Full-time Andrade, N/A Faculty N/A A2(Row 8) 8/16/2021 8/16/2021- Faculty Francisco Position Number: 1793 $70,072/ 5/14/2022 New Hire Instructor, CAD Annual Engineering, Math and Exempt Physical Sciences Division 3 Full-time Myers, N/A Faculty N/A A2(Row 16) 8/16/2021 8/16/2021- Faculty Donald Position Number: 1789 $82,395/ 5/14/2022 New Hire Instructor, Automotive Annual Collision Repair Exempt Engineering, Math and Physical Sciences Division 4 Full-time Hooper, N/A Faculty N/A D2(Row 10) 8/16/2021 8/16/2021- Faculty David Position Number: 1788 $84,270/ 5/14/2022 New Hire Instructor, Hospitality Annual Business and Social Exempt Sciences Division
Agenda Item 11.3 June 22, 2021 Page 126 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – FACULTY HIRES
Current Job Proposed Job Classification, Position Classification, Position Current Proposed Employee Number, Position Title, Number, Position Title, DBM, Salary, DBM, Salary, Effective Contract Reason Name Department Department FLSA FLSA Date Dates
5 Full-time Ramirez, N/A Faculty N/A B2 (Row 4) 8/16/2021 8/16/2021- Faculty Abel Position Number: 0453 $67,878/ 5/14/2022 New Hire Instructor, Hospitality Annual Business and Social Exempt Sciences Division 6 Full-time Burde, N/A Faculty N/A F7 8/16/2021 8/16/2021- Faculty Jared Position Number: 0538 $87,360/ 5/14/2022 New Hire Instructor, Physics Annual Engineering, Math and Exempt Physical Sciences Division 7 Full-time Burgos, Douglas N/A Faculty N/A A2 (Row3) 8/16/2021 8/16/2021- Faculty Position Number: 1791 $63,476/ 5/14/2022 New Hire Instructor, Heating and Annual Air Conditioning Exempt Engineering Technology Engineering, Math and Physical Sciences Division
Agenda Item 11.3 June 22, 2021 Page 127 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – FACULTY HIRES
Current Job Proposed Job Classification, Position Classification, Position Current Proposed Employee Number, Position Title, Number, Position Title, DBM, Salary, DBM, Salary, Effective Contract Reason Name Department Department FLSA FLSA Date Dates
8 Full-time Shireman, N/A Faculty N/A A2 (Row 15) 8/16/2021 8/16/2021- Faculty Herschell Position Number: 1790 $80,714/ 5/14/2022 New Hire Instructor, Welding Annual Engineering, Math and Exempt Physical Sciences Division 9 Full-time Weber, N/A Faculty N/A A2 (Row 3) 8/16/2021 8/16/2021- Faculty Katherine Position Number: 0907 $63,476/ 5/14/2022 New Hire Instructor, Surgical Annual Technology Exempt Biological and Health Sciences Division
Recommendation: Approve the full-time faculty employment, as budgeted.
Agenda Item 11.3 June 22, 2021 Page 128 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – PROBATIONARY PERIOD COMPLETED
The following employees have successfully completed the appropriate probationary period and are recommended for continued employment in the following Board-appointed positions, in accordance with Board Policy 502 (Employees Practices and Procedures).
Current Job Classification, Proposed Job Position Number, Classification, Position Current Proposed Employee Position Title, Number, Position Title, DBM, Salary, DBM, Reason Name Department Department FLSA Salary, FLSA Effective Date Contract Dates
1 Probationary Sevik, Classified N/A B21 N/A Date of Hire: N/A Period Brian Postion Number: 1398 $15.17/Hour 11/16/2020 Completed Help Desk Support, Nonexempt Technology Support Date of Probationary Completion: 5/15/2021 2 Probationary Ward, Classified N/A B22 N/A Date of Hire: N/A Period Debbie Postion Number: 0895 $16.88/Hour 11/16/2020 Completed Enrollment Services Nonexempt Generalist, Welcome and Date of One Stop Center Probationary Completion: 5/15/2021
Recommendation: Approve the above full-time employment.
Agenda Item 11.3 June 22, 2021 Page 129 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – PROBATIONARY PERIOD COMPLETED
The following employee has successfully completed the appropriate probationary period and is recommended for continued employment in the following Board-appointed position, in accordance with the collective bargaining agreement between the Board and the College of Lake County Staff Council, LCFT, Local 504.
Current Job Proposed Job Classification, Position Classification, Position Current Proposed Employee Number, Position Title, Number, Position Title, DBM, Salary, DBM, Reason Name Department Department FLSA Salary, FLSA Effective Date Contract Dates
1 Probationary Strawn, Joe Classified LCFT N/A LCFT Union N/A Date of Hire: N/A Period Position Number: 0776 $22.88/Hour 11/9/2020 Completed HVAC Engineer, Nonexempt HVAC Date of Probationary Completion: 5/8/2021
Recommendation: Approve the above full-time employment.
Agenda Item 11.3 June 22, 2021 Page 130 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – FY 2022 EMPLOYMENT CONTRACTS OF ADMINISTRATIVE PERSONNEL Per Policy 211, administrative employees are issued an employment contract. FY 2022 compensation and contracts for full-time administrative staff members have been made public with the public posting of the Board meeting agenda.
Proposed Contract Last Name First Name End Date 1 Aguinaga Arellys June 30, 2022 2 Ammon Richard June 30, 2022 3 Argoudelis Patricia June 30, 2022 4 Aykroid Dave June 30, 2022 5 Branson Nick June 30, 2022 6 Bronner Gwethalyn ^May 31, 2022 7 Conley Carlotta June 30, 2022 8 Crizer James June 30, 2022 9 Crowe Thomas June 30, 2022 10 Cushing Jacob June 30, 2022 11 Cvitkovic Viki June 30, 2022 12 Davis Katie *June 30, 2022 13 Dulaney Weston June 30, 2022 14 Esser Krysty June 30, 2022 15 Fay Sue June 30, 2022 16 Fowles Erin June 30, 2022 17 Grace Michelle June 30, 2022 18 Gray Stephanie June 30, 2022 19 Head Lucreshia June 30, 2022 20 Henry Brian June 30, 2022 21 Hittenmiller Dave June 30, 2022 22 Johnson Jones Sylvia June 30, 2022 23 Kallieris Nick June 30, 2022 24 Kilby Sue June 30, 2022 25 Klippert Christine June 30, 2022
*Grant/externally funded position. ^Retirement date declared.
Agenda Item 11.3 June 22, 2021 Page 131 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – FY 2022 EMPLOYMENT CONTRACTS OF ADMINISTRATIVE PERSONNEL
Proposed Contract Last Name First Name End Date 26 Kozak Greg June 30, 2022 27 Kravitz Connie June 30, 2022 28 Kurtz Eric June 30, 2022 29 Lane Victoria June 30, 2022 30 Lara Gabe June 30, 2022 31 Lewis Christine June 30, 2022 32 Martin Roneida June 30, 2022 33 Meyer Jay June 30, 2022 34 Mireles Tammy June 30, 2022 35 O'Connell Anne June 30, 2022 36 Peacy Deanna June 30, 2022 37 Peterson Kurt June 30, 2022 38 Rial Scott June 30, 2022 39 Roldan-Johnson Christian June 30, 2022 40 Ruiz Jesus June 30, 2022 41 Saini Jeet June 30, 2022 42 Sanders-Funnye Sharon June 30, 2022 43 Santos-George Arlene June 30, 2022 44 Sarna Jason June 30, 2022 45 Senft James June 30, 2022 46 Sosa Byron June 30, 2022 47 Stashkiw Sarah June 30, 2022 48 Stomper Jeffrey June 30, 2022 49 Sweeney Katie June 30, 2022 50 Tammes Eric June 30, 2022 51 Tennin Jorge June 30, 2022 52 Trush Karen June 30, 2022 53 Tumilty Meredith June 30, 2022 54 Unger Bradley June 30, 2022 55 Vatistas Vatistas June 30, 2022 56 Villanueva Sandra June 30, 2022
Agenda Item 11.3 June 22, 2021 Page 132 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – FY 2022 EMPLOYMENT CONTRACTS OF ADMINISTRATIVE PERSONNEL
Proposed Contract Last Name First Name End Date 57 Walcher Sheldon June 30, 2022 58 Weatherspoon David June 30, 2022 59 Welch Mike June 30, 2022 60 Woltmann Tanya June 30, 2022
Recommendation: Approve the full-time Administrative personnel employment contracts for Fiscal Year 2022.
Agenda Item 11.3 June 22, 2021 Page 133 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT – FY 2022 EMPLOYMENT CONTRACTS OF PROFESSIONAL PERSONNEL Per Policy 211, professional employees are issued an employment contract. FY 2022 compensation and contracts for full-time professional staff members have been made public with the public posting of the Board meeting agenda.
Proposed Contract Last Name First Name End Date 1 Barbato Allena June 30, 2022 2 Collins Crandall June 30, 2022 3 Cullen-Williams Ashley *June 30, 2022 4 Dikelsky Carol June 30, 2022 5 Gillespie Kim June 30, 2022 6 Grampo Kevin June 30, 2022 7 Hardbarger Jon June 30, 2022 8 Hughes Kristie June 30, 2022 9 Israel Melodiy June 30, 2022 10 Kamp Greg June 30, 2022 11 Lombardi Megan June 30, 2022 12 Morales Jesse June 30, 2022 13 Padilla-Gaytan Cynthia *June 30, 2022 14 Rosiles Elizabeth June 30, 2022 15 Scatliffe-Wallace Kathleen June 30, 2022 16 Ware Liliana June 30, 2022 17 Wentzell Dave June 30, 2022
Recommendation: Approve the full-time Professional personnel employment contracts for Fiscal Year 2022.
*Grant/externally funded position.
Agenda Item 11.3 June 22, 2021 Page 134 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT– FY 2022 EMPLOYMENT CONTRACTS OF SPECIALIST PERSONNEL Policy 611, specialist employees are issued an employment contract. FY 2022 compensation and contracts for full-time specialist staff members have been made public with the public posting of the Board meeting agenda. Proposed Contract Last Name First Name End Date 1 Aguilar Lisa June 30, 2022 2 Aguilera Sandra June 30, 2022 3 Albach Melissa June 30, 2022 4 Alfano John June 30, 2022 5 Ameji Anjum June 30, 2022 6 Arias Martha June 30, 2022 7 Armstrong Sara June 30, 2022 8 Asbury Laura June 30, 2022 9 Babik Rich June 30, 2022 10 Baraboo Leslie June 30, 2022 11 Barrett Michael June 30, 2022 12 Barta Ann June 30, 2022 13 Bataz Frankie June 30, 2022 14 Bates Ben June 30, 2022 15 Baylor-Johnson Illaina *June 30, 2022 16 Becker Jack June 30, 2022 17 Bell Dona June 30, 2022 18 Benning Hannah June 30, 2022 19 Bershadskaya Aleksandra June 30, 2022 20 Bienvenue Mitch *December 31, 2021 21 Billimack Barbara June 30, 2022 22 Billing Brian June 30, 2022 23 Blanchard Bob June 30, 2022 24 Boettle Deidre June 30, 2022 25 Boos Jill June 30, 2022 26 Bravi Diana June 30, 2022 27 Briscoe Dan June 30, 2022 28 Brugoni Carolyn June 30, 2022
*Grant/externally funded position.
Agenda Item 11.3 June 22, 2021 Page 135 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT–FY 2022 EMPLOYMENT CONTRACTS OF SPECIALIST PERSONNEL
Proposed Contract Last Name First Name End Date 29 Burns Tammy June 30, 2022 30 Callaghan Meghan June 30, 2022 31 Canet Nadia June 30, 2022 32 Carrillo Armando June 30, 2022 33 Cavanaugh Gavin June 30, 2022 34 Chronowski Patti *June 30, 2022 35 Chung Michael June 30, 2022 36 Cisneros Andres *June 30, 2022 37 Clancy-Kelly Susan June 30, 2022 38 Clark Dennis June 30, 2022 39 Collins Courtney June 30, 2022 40 Cordova Arteaga Jennifer June 30, 2022 41 Corpolongo Nick *June 30, 2022 42 Cotton Wilson JoHaan June 30, 2022 43 Cullum Tony June 30, 2022 44 Cummings Heath June 30, 2022 45 Cunny Kara June 30, 2022 46 Davis Angelina June 30, 2022 47 Davis Kristen June 30, 2022 48 De La Rosa Jennifer June 30, 2022 49 De Leon Hector June 30, 2022 50 De Los Santos Ivan June 30, 2022 51 DeLaney Kim June 30, 2022 52 Diaz Jeison June 30, 2022 53 Diaz Jessica June 30, 2022 54 Diehl Steve June 30, 2022 55 Dipersio Patrick June 30, 2022 56 Dowmon Dina June 30, 2022 57 Dzike Leslie June 30, 2022 58 Echevarria Ryan June 30, 2022 59 Eder Melicia June 30, 2022 60 Eiden Jeremy June 30, 2022 61 Ekornaas Nels June 30, 2022
*Grant/externally funded position. Agenda Item 11.3 June 22, 2021 Page 136 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT–FY 2022 EMPLOYMENT CONTRACTS OF SPECIALIST PERSONNEL
Proposed Contract Last Name First Name End Date 62 Fernando Gihan June 30, 2022 63 Ferraro Jessica June 30, 2022 64 Fowler Allison June 30, 2022 65 Galazkiewicz Maureen June 30, 2022 66 Garoutte Brian June 30, 2022 67 Giertych Janet June 30, 2022 68 Gonzalez Denize June 30, 2022 69 Gonzalez Jorge *June 30, 2022 70 Gonzalez-Frer Terese June 30, 2022 71 Gorski Anita June 30, 2022 72 Grant Bryan June 30, 2022 73 Gray Colleen June 30, 2022 74 Greathouse Marissa *June 30, 2022 75 Griffin Bryn June 30, 2022 76 Grob David June 30, 2022 77 Grubb Nathan June 30, 2022 78 Gruen Andy June 30, 2022 79 Guzman Jerry *June 30, 2022 80 Guzman Marisol June 30, 2022 81 Guzman Norma June 30, 2022 82 Guzman-Riley Alicia June 30, 2022 83 Hansen Lori June 30, 2022 84 Harlan Darryl June 30, 2022 85 Henning Chris June 30, 2022 86 Herion Nicole June 30, 2022 87 Hobson Lindsey June 30, 2022 88 Hollenbeck Lisa June 30, 2022 89 Honaker Taylor June 30, 2022 90 Husemoller David June 30, 2022 91 Hussissian Leon June 30, 2022 92 Jacobs Joann June 30, 2022 93 Jaeger Roger June 30, 2022 94 Jahn Lora June 30, 2022
*Grant/externally funded position. Agenda Item 11.3 June 22, 2021 Page 137 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT–FY 2022 EMPLOYMENT CONTRACTS OF SPECIALIST PERSONNEL
Proposed Contract Last Name First Name End Date 95 Jocson Joseph June 30, 2022 96 Johnson Steven June 30, 2022 97 Johnson Tammie June 30, 2022 98 Jordan II Thomas June 30, 2022 99 Kahmann Glenn June 30, 2022 100 Kairamkonda Isha June 30, 2022 101 Katz Judie June 30, 2022 102 Kellogg Charles June 30, 2022 103 Kim Kevin *December 31, 2021 104 Klein Carol June 30, 2022 105 Klier Annette June 30, 2022 106 Klosinski Jen June 30, 2022 107 Kozeniewski Nancy June 30, 2022 108 Landmann Kim June 30, 2022 109 LaRussa Joanne June 30, 2022 110 La Scola Mary Kate June 30, 2022 111 Lazarus Elaine June 30, 2022 112 Leconte Nicole June 30, 2022 113 Loftus Levia *June 30, 2022 114 Lopez Kimberly June 30, 2022 115 Lorenzo Matt June 30, 2022 116 Lowry Carmen June 30, 2022 117 Maghirang Richard June 30, 2022 118 Mainza Jose June 30, 2022 119 Mariscal Gema June 30, 2022 Martinez 120 Rodriguez Erick June 30, 2022 121 Mata Yesenia *June 30, 2022 122 Mathai Shirley June 30, 2022 123 Matheny Chris June 30, 2022 124 Mather Kasey June 30, 2022 125 McGaughey Kevin June 30, 2022 126 McNabb Hollie June 30, 2022
*Grant/externally funded position. Agenda Item 11.3 June 22, 2021 Page 138 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT–FY 2022 EMPLOYMENT CONTRACTS OF SPECIALIST PERSONNEL
Proposed Contract Last Name First Name End Date 127 McNabb Matt June 30, 2022 128 Melnik Galina June 30, 2022 129 Micek Alyssa *June 30, 2022 130 Miller Andrew June 30, 2022 131 Miller Austin June 30, 2022 132 Mireles Miguel June 30, 2022 133 Moeller Maple June 30, 2022 134 Morgan Launa June 30, 2022 135 Najarro Sylvia June 30, 2022 136 Nassiri Sam June 30, 2022 137 Nemcek Lindsey June 30, 2022 138 Nieto Carmen *June 30, 2022 139 Noon Rob June 30, 2022 140 Nye Gabe June 30, 2022 141 Nyquist Sarah June 30, 2022 142 Oliveri Bridget June 30, 2022 143 Ortego Dan June 30, 2022 144 Ostrander Michalina June 30, 2022 145 Otterbacher Benjamim June 30, 2022 146 Padilla Klaudya June 30, 2022 147 Padilla Cruz Carlos *June 30, 2022 148 Papp James June 30, 2022 149 Parpan Anne June 30, 2022 150 Parra Karen June 30, 2022 151 Pasternak Liya June 30, 2022 152 Patterson Denise June 30, 2022 153 Pearson Russell June 30, 2022 154 Pecoraro Rose June 30, 2022 155 Perez Edith Marie June 30, 2022 156 Petersen Scotty June 30, 2022 157 Peterson Julia June 30, 2022 158 Pfligler Eric June 30, 2022 159 Phelps Beverly June 30, 2022
*Grant/externally funded position. Agenda Item 11.3 June 22, 2021 Page 139 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT–FY 2022 EMPLOYMENT CONTRACTS OF SPECIALIST PERSONNEL
Proposed Contract Last Name First Name End Date 160 Pizano Ana Karen June 30, 2022 161 Pizano Sandra June 30, 2022 162 Polich Diane June 30, 2022 163 Pough Chelsea June 30, 2022 164 Poulos Margene June 30, 2022 165 Price Adriane June 30, 2022 166 Quist Alissa June 30, 2022 167 Reeves Kellen June 30, 2022 168 Robb Katy June 30, 2022 169 Rodriguez Anna *June 30, 2022 170 Rodriguez Carolina June 30, 2022 171 Rodriguez Salvador June 30, 2022 172 Ros Susan June 30, 2022 173 Rosiles Fabiola *June 30, 2022 174 Ruiz Laura June 30, 2022 175 Ruiz-Velasco Rodolfo June 30, 2022 176 Rychlinski Ryan June 30, 2022 177 Sabatino Jennifer June 30, 2022 178 Salvadorini Jan June 30, 2022 179 Schlater, II John June 30, 2022 180 Schoen Becky June 30, 2022 181 Schreiber Marie June 30, 2022 182 Schwab Sandy June 30, 2022 183 Scocchera Brian ^^July 2, 2021 184 Scott Emilia June 30, 2022 185 Sheade Marla June 30, 2022 186 Simpson Irma June 30, 2022 187 Smith Cecil June 30, 2022 188 Smith Gina June 30, 2022 189 Smith Kim June 30, 2022 190 Snowden Magan *June 30, 2022 191 Sostre Maria June 30, 2022 192 Sturm Sue June 30, 2022
Agenda Item 11.3 June 22, 2021 Page 140 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
11.3 FULL-TIME EMPLOYMENT–FY 2022 EMPLOYMENT CONTRACTS OF SPECIALIST PERSONNEL
Proposed Contract Last Name First Name End Date 193 Sullivan Cindy June 30, 2022 194 Swan John June 30, 2022 195 Sweeney Joe June 30, 2022 196 Thomas Warren *June 30, 2022 197 Thompson Jana *June 30, 2022 198 Thompson Marcy June 30, 2022 199 Titus Michael June 30, 2022 200 Tumminello Kara June 30, 2022 201 Ullrich Nadia June 30, 2022 202 Umbricht Christopher June 30, 2022 203 Utter Vincent June 30, 2022 204 Vagnoni Kim June 30, 2022 205 Vakhovsky Oleg June 30, 2022 206 Vazquez Salvador June 30, 2022 207 Voss Kim ^September 29, 2021 208 Walker Ericka June 30, 2022 209 Ward Ashley June 30, 2022 210 Weaver Melissa June 30, 2022 211 Weber Jessica ^^July 8, 2021 212 Webster Bret *June 30, 2022 213 Weiss Jeff June 30, 2022 214 Wiegold Jordan June 30, 2022 215 Woodruff Susan June 30, 2022 216 Wozniakowski Przemek June 30, 2022 217 Wuerl Nicole June 30, 2022 218 Zavala Maria *June 30, 2022 219 Zhang Mingming June 30, 2022 220 Zillmer Sue June 30, 2022 Recommendation: Approve the above full-time Specialist personnel employment contracts for Fiscal Year 2022.
*Grant/externally funded position. ^Retirement date declared. ^^Resignation date. Agenda Item 11.3 June 22, 2021 Page 141 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
FULL-TIME EMPLOYMENT ─ CONTRACT VICE PRESIDENT OF COMMUNITY AND WORKFORCE PARTNERSHIPS
It is recommended that the Board of Trustees approve the contract and compensation for Alyssa O’Brien, Vice President of Community and Workforce Partnerships. The contract is to be effective July 1, 2021-June 30, 2023. A copy of this proposed contract has been posted pursuant to the Illinois Public Community College Act and may be found at http://dept.clcillinois.edu/pre/contracts/ContractsJune2021.pdf. The contract includes provisions regarding no automatic rollover and separation. Other provisions include: use of a College-issued cellular phone and an additional College-paid consideration for SURS.
Agenda Item 11.3 June 22, 2021 Page 142 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
FULL-TIME EMPLOYMENT ─ CONTRACT VICE PRESIDENT OF EDUCATION
It is recommended that the Board of Trustees approve the contract and compensation for Sonya Williams, Vice President of Education. The contract is to be effective July 1, 2021-June 30, 2023. A copy of this proposed contract has been posted pursuant to the Illinois Public Community College Act and may be found at http://dept.clcillinois.edu/pre/contracts/ContractsJune2021.pdf. The contract includes provisions regarding no automatic rollover and separation. Other provisions include: use of a College-issued cellular phone and an additional College-paid consideration for SURS.
Agenda Item 11.3 June 22, 2021 Page 143 AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS
FULL-TIME EMPLOYMENT ─ CONTRACT VICE PRESIDENT OF STRATEGY/CHIEF OF STAFF
It is recommended that the Board of Trustees approve the contract and compensation for Derrick Harden, Vice President of Strategy/Chief of Staff. The contract is to be effective July 1, 2021-June 30, 2023. A copy of this proposed contract has been posted pursuant to the Illinois Public Community College Act and may be found at http://dept.clcillinois.edu/pre/contracts/ContractsJune2021.pdf. The contract includes provisions regarding no automatic rollover and separation. Other provisions include: use of a College-issued cellular phone and an additional College-paid consideration for SURS.
Agenda Item 11.3 June 22, 2021 Page 144 AGENDA ITEM 11.6 - OTHER
11.6 FY 2022 STAFF SALARY RANGES
Per Policy 939-Non-Bargaining Unit Employees, Employment, Compensation and Benefits, the Board has the authority to review salary ranges annually and changes to salary ranges require Board approval. As a result of the market/equity review performed in FY 2021, Administration is recommending that the maximum range amount for each pay grade in pay band B and pay band C be increased by 3.70%.
Recommendation: Approve the maximum pay range for pay grades B21, B22, B23, B24, B25, B31 and B32 be increased to $89,382.00/year ($42.97/hour) and pay grades C41, C42, C43, C44, C45, C51 and C52 be increased to $120,084.00/year ($57.73/hour) effective July 1, 2021.
Agenda Item 11.6 June 22, 2021 Page 145