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Tender for Procurement of Sanitary Napkins Under Kishori Yojana for Government Schools/ Government Aided Schools in Directorate of Education, Gnct of Delhi

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Tender for Procurement of Sanitary Napkins Under Kishori Yojana for Government Schools/ Government Aided Schools in Directorate of Education, Gnct of Delhi 1 GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI DIRECTOR ATE OF EDUCATION: OLD SECRETARIAT CARE TAKING BRANCH, NEW DELHI-110054 NOTICE INVITING E-TENDER FOR PROCUREMENT OF SANITARY NAPKINS UNDER KISHORI YOJANA FOR GOVERNMENT SCHOOLS/ GOVERNMENT AIDED SCHOOLS IN DIRECTORATE OF EDUCATION, GNCT OF DELHI Online Tenders through e-procurement system on behalf of Government of National Capital Territory of Delhi are invited up to or before 12.09.2017 till 12:00 noon under Two-Bid Systems (Technical and Financial bid) directly from the Reputed Manufacturers for providing SANITARY NAPKINS for girl students in various Govt. Girls Schools/Co-ed/Govt. Aided Schools of the Directorate of Education, GNCTD as per requirements of Four (04) Clusters namely Cluster-A, B, C & D (under cluster wise bidding system) in which the Headquarter will be the lead office entrusted to invite the bids on behalf of all clusters mentioned hereinbefore. The details of the Cluster are provided further in schedule/annexure of the tender documents. The prescribed tender form along with applicable terms and conditions has been published on the Government e-procurement website on 03.08.2017 and can be downloaded from http;/govtprocurement.delhi.gov.in. Bids will be accepted on-line only. SCHEDULE OF DATES OF E-TENDER Date of uploading/publishing of Tender: 03.08.2017 Date of Pre-bid Meeting: 11.08.2017 at 03:00pm Clarification and amendment in Tender, if any, in pursuance to Pre-Bid 21.08.2017 Meeting: Last Date of submission of E.M.D, 12.09.2017 at 12:00 Noon Sample, etc. Opening of Technical Bid of the tender 12.09.2017 at 03:00pm Opening of Financial Bid will be decided later on. The first requirement to participate in e-tender is to have digital signature and the registration of bidders with Application Service Provider National Informatics Centre is mandatory. For any enquiry about e-tender/digital signature, please contact at NIC Help Desk, C Wing, 6 th Floor, Vikas Bhawan-2, Near-Metcalf House, Civil Lines, Delhi-110054, Tel No. 011-23813523. 2 TENDER FOR SUPPLY OF SANITARY NAPKINS This bid document is being issued to seek response from the eligible bidder(s) in order to procure annual supply of approx One Crore packets [containing Ten (10) pieces in each packet) of sanitary napkins under KISHORI YOJANA under which the successful bidder(s) shall be contracted to supply the said items for a period of two (02) years and extendable for a further duration of one year or more subject to satisfactory performance (yearly basis). Following are the Clusters comprising of the Govt. Girls Schools/Co-ed/Govt. Aided Schools of Directorate of Education, GNCT of Delhi for which bids are being invited under Cluster wise bidding system:- S.N Name Name of Districts Zones No. of No. of Total No. of of Concerned Govt. Govt. Aided Schools Cluster Schools Schools East 1 A 1,2,3,4,5& 6 132 19 151 North-East North -West(A) 9, 10,11, 12 2 B 147 8 155 North-West(B) & 13 South -West(A) 19, 20, 21, 3 C South-West(B) 22, 23, 24, 181 27 208 South, South-East 25 & 29 North, West(A) 7, 8, 14, 15, 4 D West(B), Central 16, 17, 18, 157 93 250 New Delhi 26, 27 & 28 (The number of Govt. Schools / Govt. Aided Schools shown above is indicative only. Actual number of Schools may vary.) Under the cluster bidding system, the bidders are required to bid through separate single bid for each of the above mentioned clusters. Bidders are advised to read the tender documents carefully. Bid response prepared in accordance with the procedures enumerated in Clause- 5 of the bid documents should be submitted online to the Directorate of Education, GNCTD, not later than the date and time laid down and at the address given in the bid documents. 3 Estimated Project Value of each cluster is as under:- Name of Approximate Annual Estimated Earnest Money Performance Cluster Requirement Annual Tender Deposit Guarantee (No. of Packets containing Value (In Rupees) (10% of 10 pieces of napkins) (In Rupees) Tender Value) Cluster -A 25 Lakh Rs. 5 Crore Rs. 1 0 Lakh 50 Lakh Cluster -B 25 Lakh Rs. 5 Crore Rs. 1 0 Lakh 50 Lakh Cluster -C 25 Lakh Rs. 5 Crore Rs. 10 Lakh 50 Lakh Cluster -D 25 Lakh Rs. 5 Crore Rs. 10 Lakh 50 Lakh (The above shown figure has been specified on identical basis, however it may vary as per actual number of enrollment of girls students (Class 6 th to 12 th ) in all schools of cluster concerned). The Tender form along with detailed terms & condition is available on the e-procurement website of NIC http://govtprocurement.delhi.gov.in . The Bidder should submit the tender in the following two bids: A. Technical Bid : It should contain the documents mentioned under the Clause -5 of Tender document. B. Financial Bid : It should have only rates quoted by the Bidder per unit /per packet in the Prescribed format only. The Technical Bids of the companies/firms shall be evaluated by the Departmental Purchase Committee/Technical Evaluation Committee and the Financial Bids of only those companies/firms shall be opened on-line which qualify in Technical Bid in terms of Average Annual Turnover, Production capacity, sample testing of napkin etc. as mentioned in the technical bid. Bidder should apply on-line before the last date & time. The schedule of tender is as under: i) Date of publishing of tender through e-procurement solution 03.08.2017 ii) Last Date for submission of tender on line is 12.09.2017 by 12:00 noon through e-procurement. iii) Online opening of Technical Bid shall be done on 12.09.2017. at 03:00pm in the Room of Spl. Director of Education (CTB), Old Sectt. Delhi -110054 iv) Online opening of the Financial Bid of eligible firms shall be done after evaluation of the Technical Bid. Willing firms are requested to visit website http://govtprocurement.delhi.gov.in for detail information and may inquire at Tel No.011- 23890252 for any clarification regarding on-line submission of tender. The Director of Education reserves the right to accept or reject any or all or any part of the tender (s) without assigning any reason whatsoever. SUPDT. (CTB) 4 INSTRUCTIONS TO BIDDERS 1. GENERAL 1.1 The Directorate of Education, Govt. of NCT of Delhi runs/manages approximately 764 Govt. Girls Schools/Co-ed Schools/ Govt. Aided Schools across the NCT of Delhi. 1.2 The present On-line tenders through e-procurement system is being invited under which the bidder shall supply SANITARY NAPKINS for girl students (Class 6 th to 12 th )in various Govt. Girls Schools/Co-ed/Govt. Aided Schools of the Directorate of Education, GNCTD as per requirements of Four (04) Clusters namely Cluster-A, B, C & D (under cluster wise bidding system) as per BIS Specification 5405: 1980 mentioned at Annexure-‘B’ under two bid systems (Technical and Financial bid). 1.3 The annual estimated cost of tender for each Cluster is Rs. Five (05) Crore approximately. 2. ELIGIBILITY OF BIDDER The bidder must fulfill the following eligibility conditions and submit documentary proof in support of claim of fulfilling the conditions while submitting the technical bid. 2.1 The Bidding Firm should be a bona fide manufacturer having valid Manufacturing/Factory License issued by Central /State Govt. Department/Agency. Bidding in the form of Joint Venture/Consortium, Dealers/Distributor is not permitted . 2.2 The firm should be registered under Goods & Service Tax (GST) in GNCT of Delhi. 2.3 In case the bidding firm is blacklisted or debarred for any fault from any Govt. Department/Organization will not be eligible for bidding. 2.4 The bidding firm should not have incurred any loss in two (02) years during the last three years ending 31 st March 2017. 2.5 The manufacturing capacity (ending with 31 st March 2017) of the firm having production capacity of domestic production (In India) only should be equal & above 25 lakh packets (containing 10 pieces of sanitary napkins) per annum in last 03 years for bidding in one (01) cluster. In case, the bidder quotes for more than one cluster, the annual manufacturing capacity should be equal & above corresponding to total requirement in cluster(s) concerned in last 03 years. 2.6 The average annual turnover ending with 31 st March 2017 should be equal to the 30% of the total cost of the work of the cluster concerned in last three (03) years. If a bidder quotes for more than one cluster, the average annual turnover should be equal to the 30 % of the total cost of the work of clusters concerned in last three (03) years. 5 3. QUALIFICATION OF THE BIDDERS:- 3.1. The Bidder, to qualify for award of contract, shall submit online a power of attorney authorizing the signatory of the bid to commit the bidder. 3.2. Bidder shall submit a copy of PAN card No. in name of Bidding Firm under Income Tax Act. 3.3. Bidder is required to confirm and declare online with his bid that no agent, middleman or any intermediary has been, or will be, engaged to provide any services, or any other item or work related to the award and performance of this contract. They will have to further confirm and declare that no agency commission or any payment which may be construed as an agency commission will be paid and that the tender price will not include any such amount.
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