1 St. Tudy Parish Council Minutes March 2019. Draft 2 Minutes of the meeting of St Tudy Parish Council held in the Village Hall on Wednesday 27th March 2019 from 7pm Present: Cllr. R. Clench (chair), Cllr Z. Newland-Hodge, Cllr. H. Mardon, Cllr. P. Tucker, Cllr. R. Wright, Cllr. J. Lane, Cllr. S. Rushworth (County Cllr. for St Issey & St Tudy wards), Mr. S. Mitchell (clerk). Parish Council Meeting 1. Public session: The chair gave Jackie Rapier the floor who introduced herself as the parish council’s community link officer. Her role was to link councils and communities such as those at St Tudy into Cornwall Council. She had experience with planning and recommended that the parish council contact Melissa Burrows, the designated neighbourhood plan officer for St Tudy. She thought that the parish council would need to identify and address specific and named issues following a public consultation to prepare a neighbourhood plan. It was important that any plan should fit within the context of other local plans. Cllr. Wright wanted a good sized map of the parish to identify areas of ownership and potential development areas. Cllr. Rushworth thought that outlying areas of the parish were sufficiently protected by existing plans. He reported that the county council was concentrating on the development project bringing planners closer with parish and town councils. He thought proof of need would remain central to housing developments and clarified issues around CIL’s, which are infrastructure levy, to which self build projects are exempt. Rural exemptions sites and exceptional design were also discussed in this context. He reported that he had been approached by two developers concerning St Tudy who were fishing for support for development projects in St Tudy. He thought that the issues of poor roads and lack of bus services locally were constraints to development. He reported that a housing estate of 95 houses built in Bodmin had cost more to build than they could be sold for, creating a financial black hole of £4.5 million. He suggested that Cornwall Council wanted to effectively double the population of Cornwall in order to harvest additional council taxes for their budget. This was similar to the government’s strategy, building 1 million new homes in the UK by 2030 to create more taxpayers and hence bring about an economic revival. 2. Apologies: Apologies were received from Cllrs Straugheir, Sandry, Wood and Murrell. 3. Members declaration of interest: There were no declarations of interest received. 4. The Minutes of the meeting held on 27th February were received with one correction. Cllr. Straugheir, via the chair, wished to correct the cost of the signs in item 5(i) to £58 per sign plus £20 erection cost for each. The minutes were signed as correct pending this alteration. 5. Matters arising from the Minutes of the above meeting: · Neighbourhood Planning: Neighbourhood planning had been discussed during the public session and Cllr. Rushworth offered additional help. The chair clarified that non-development was not an option with neighbourhood plans. Cllr.s Wright, Wood and Tucker were laying groundwork for the plan. · Signage for the playing field: Cllr. Wright proposed that the parish council instruct the signage company to install the sign to the playing fields. This was seconded by Cllr. Lane and the council resolved to make this so. The clerk was asked to contact Cllr. Straugheir regarding this as he held all the details. · Lights in the public toilets / electricity reply: The clerk had received responses for the invitation to tender to install energy-saving lights in the public toilets. The parish council resolved to accept the quote from Bright Ideas for £60 for installation. Cllr. Newland Hodge would purchase the fittings. Under instruc- tion the clerk had changed the electricity supplier for the public toilets from Opus to EDF, reducing the standing charge from 34p to 23p per day. The unit charge would also be cheaper. · Bunny Homes: The situation with Bunny Homes was ongoing and the parish council expected that they would want to come to another meeting. · New Cemetery update: The clerk had altered the land valuation of the cemetery area as the area originally assessed by Cochranes had been shared with the St Tudy Sports Hub Project. For the purposes of the assets list he had identified the area as .69 of an acre with a value of £4058.57. The secretary of the PCC had clarified that the church faculty would seek permission for the gateway to be made and the cost of the gate would be borne by the parish council. The clerk was directed to seek additional estimates for this work. ST TUDY PARISH COUNCIL MINUTES - March 2019 2 · Oak Park update: All seven of the houses at Oak Park had been sold and the parish council was awaiting information on the rentals. · Phone Box painting: The council discussed the estimates for painting the phone box and resolved to accept the estimate from Rachel at D Austin for painting the inside and outside of the box for £310, not including enamel paint that the clerk had purchased. The clerk was directed to make this happen. · Holm Oak works: The council had resolved to accept the estimate from Jason Bellenger for curtailing the tree as described for £504. The clerk had received a date of the week of 9th September for the work, when the tree would be free of nesting birds. He was directed to accept this offer. Cllr. Wright would convey the price information to the resident who had offered to share the cost for this. 6. Planning matters: PA19/01326 Listed building consent for proposed new greenhouse. Tamsquite House. The parish council thought that this was a quality greenhouse and resolved to support this application. PA19/02274 Listed building consent to Grade 2 listed building. Tremeer. The parish council thought that this was a sympathetic and attractive upgrading of a beautiful local house and wished to fully support the application. 7. Financial Matters: a. Bank: Deposit account: 12.03.18 £2994 Current Account: 12.03.18 £9,976.60 total: £12970.6 b. Payments: Clerk’s monthly salary in arrears by SO on 1st : £508.14 Invoice for maintenance of toilets and other village assets £125.29 c. Annual accounts. The clerk supplied annual accounts for 2018-19 with comparisons to the previous year, prior to their ratification by the internal auditor. He told the council he was working ‘over hours’ and asked the for an additional hour’s pay per week up to nine hours, to cover the increasing complexity of parish business. He also asked for an annual pay increment as specified in his contract and the parish council agreed to an advance on the LC2 scale from level 32 to 33. This was proposed by Cllr Newland Hodge and seconded by Cllr. Wright. The clerk would write letters of permission to the bank and salary officer, also contact HMRC regarding these alterations and come back with the exact amounts involved to be minuted at the next meeting. 8. To receive Cllr.’s reports: 8.1) CC. LMP. Footpaths – Cllr. Tyrell Sandry. The parish council had received an email from a resi- dent regarding the condition of one of the footpaths. The clerk was directed to respond thanking her for the email and forwarding it on to D. Ebsary, the Countryside Officer at Cormac. 8.2) Toilets – Cllr Ruth Clench. All in good order. 8.3) Roads/Bus Shelter/ Notice Board – Cllr M Straugheir. Cormac were to review some of the signs and road markings in St Tudy. Someone had defecated in the bus shelter on the B3266 again and the council had paid the local maintenance worker to clean it up. 8.4) Governance/Legislation/Assets/Training – clerk. The internal audit was underway and the clerk would be putting all details regarding this on to the parish website for the auditor and ‘transparency’. 8.5) Parish Magazine/Tree issues – Cllr Paul Tucker had prepared an entry for the parish magazine inviting people to become involved in the neighbourhood planning process. He would also put in copy on the notice board on the community Facebook page and would send the clerk a copy for the parish website. He asked the clerk what insurance cover there might be for tree problems, such as that described in the insurance mail out, where a tree had fallen on a bus. The clerk thought that the parish council had £1 million in public liability insurance but would check specific details for this. The embankment that Cllr. Tucker had mentioned at the previous meeting was being investigated by planning officials. 8.6) Risk Assessment/ Parish Organisations/ Insurance – Cllr G. Murrell & clerk. Following the completion of the parish risk assessments the clerk had published (on the parish website) a list of asset concerns which would need to be dealt with in the coming year. 8.7) Parish Website – clerk. There was now a page for the 2019 audit and one concerning neighbourhood planning 8.8) Outside Organisations – Cllr Z Newland-Hodge was unable to attend Wadebridge and Padstow Community Network Panel Meeting, scheduled for Thursday 04 April 2019, 7.00pm at Egloshayle Pavilions. Cllr. Lane might be able to and the clerk was asked to forward the agenda to Cllr. Wood in case he could attend. Cllr. Newland Hodge had been to a ‘meet the planners’ meeting and had written this up by email to the other Cllrs. The chair thanked her for doing this at such short notice. ST TUDY PARISH COUNCIL MINUTES - March 2018 3 8.9) Neighbourhood/ Environment Policy Team - Cllrs. Wood, Wright & Tucker. Jacquie Rapier would be forwarding details on an NP contact for the council along with grant application details. She would also facilitate contact with St.Merryn PC for the council. Cllr. Wright continued to talk with local people con- cerning an NP, helping to raise awareness prior to community engagement. 9) Correspondence & LMP: There was an email dated 23rd January containing the paperwork from the LMP which the clerk had only just opened and ‘unzipped’ in order to renew the LMP contract with Philip Hoskin. It requested that the LMP acceptance form be signed and returned within a month, otherwise CORMAC would take over path clearance directly. The clerk estimated that this would save the parish council more than £800 a year. Cllr. Lane suggested that the clerk check with CORMAC that the council would not be charged for their service. An email from Tina Fairhurst expressed her concern at locals letting their dogs loose in her fields adjoining a footpath. The parish council agreed that it was not their role to police footpaths over private land and the clerk was instructed to email back, advising on the use of signs or fences installed either side of the footpath. They suggested that Ms. Fairhurst might write her concerns to ‘The Magazine’ to notify people that there was a change of ownership/conditions regarding this land. 10. Parish Matters: 10.1) Annual Parish Audit Details. The council had seen provisional accounts which would now go to the internal auditor. Once ratified, these figures would go into a form for the external auditors, allowing the council to be excluded from external audit as their annual income was less than £25,000. Hopefully the audit would be signed-off at the April meeting as nearly all of the evidence required was in place and up-to-date. 10.2) Annual Parish Meeting Speaker. The clerk suggested that the annual parish meeting on May 29th might be a good opportunity to present a speaker on neighbourhood plans rather than climate emergency and Cllr. Newland Hodge suggested booking the chapel for this meeting. Any Other Parish Matters: Cllr. Mardon reported that the county council were initiating a ‘village spring clean’ national event. Councillors agreed that as the village shop was already organising cleaning events this was not necessary. The chair had asked the representative of the Oak Park build to investigate smells in Tremeer Lane as it might be linked to their treatment works.

11. Date of next meeting: Wednesday April 24th 2019 at 7pm. 12. To close the meeting: The meeting was closed by the chair at 21.28 pm