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March 25, 2015 TRANSPORTATION & INFRASTRUCTURE COMMITTEE MEETING Douglas County Board of Supervisors Wednesday, April 1

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March 25, 2015 TRANSPORTATION & INFRASTRUCTURE COMMITTEE MEETING Douglas County Board of Supervisors Wednesday, April 1 March 25, 2015 TRANSPORTATION & INFRASTRUCTURE COMMITTEE MEETING Douglas County Board of Supervisors Wednesday, April 1, 2015, 9:30 a.m., Highway Department Office 7417 S. County Road E, Hawthorne, Wisconsin Please call the Chair, the Highway Department Office (715-374-2575) or the County Clerk’s Office (715-395-1397) if you cannot attend. MEMBERS: Kay Johnson, Chair Marvin Finendale, Vice Chair Nick Baker Pat Ryan Charlie Glazman A G E N D A (Committee to maintain a two-hour meeting limit or take action to continue meeting beyond that time.) 1. Roll call. 2. Approval of minutes from the March 4, 2015, meeting (attached). 3. Action items/referrals: (a) Evaluate and rank design consultants for the CTH C/Soo Line Bridge replacement (attached); (b) Rescind approved snowmobile route on CTH Y from the March 4, 2015 meeting; (c) Review changes to ATV permit applications and policy (attached); and (d) Implements of Husbandry Ordinance (attached). 4. Informational: (a) ATV ordinance authority; (b) CTH D Evans to Elm; (c) Highway portal exterior lighting update; (d) 0.5% County Sales Tax option for transportation purposes; (e) Reports: (1) Administrative; (2) Projects; and (3) Budget (attached). 5. Future agenda items. cc: Shelley Nelson Carolyn Pierce Sue Sandvick Andy Lisak Ann Doucette County Board Supervisors NOTE: Attachments to the agenda are available at the County Clerk’s Office for review or copying and at the Douglas County website at www.douglascountywi.org. Action may be taken on any item listed on the agenda. The County of Douglas complies with the Americans with Disabilities Act of 1990. If you are in need of an accommodation to participate in the public meeting process, please contact the Douglas County Clerk’s Office at (715) 395-1341 by 4:00 p.m. on the day prior to the scheduled meeting. Douglas County will attempt to accommodate any request depending on the amount of notice we receive. Posted/Daily Telegram/Government Center/Courthouse: 3 /25/15 __________________________________________________________ Name Date TRANSPORTATION & INFRASTRUCTURE COMMITTEE MEETING Douglas County Board of Supervisors Wednesday, March 4, 2015, 9:30 a.m., Highway Department Office 7417 S. County Road E, Hawthorne, Wisconsin ROLL CALL: Present – Kay Johnson, Nick Baker, Charlie Glazman, Pat Ryan. Absent – Marvin Finendale. Others present – Brett Corlett, Judy Nicoski, Christine McDonald, Mark Schroeder, Jason Jackman, Steve Wedan, Cheryl Westman, Committee Clerk. APPROVAL OF MINUTES: Motion by Ryan, second Baker, to approve the minutes from the January 7, 2015, meeting. Motion carried. ACTION ITEMS/REFERRALS: CTH Y Proposed Snowmobile Trail: Map in packet – Mark Schroeder (Forestry Department) and Brett Corlett (Get-R-Done-Club) present. Club requesting CTH Y snowmobile trail extension from River Terrace Drive/CTH Y intersection to Wild Rivers Trail, and ATV trail extension from River Terrace Drive to Eau Claire River Bridge. Schroeder to pursue grant application funding for trail maintenance if approved. ACTION (ORDINANCE): Motion by Baker, second Glazman, to approve request for snowmobile trail extension from River Terrace Drive/CTH Y intersection to Wild Rivers Trail, ATV trail extension from River Terrace Drive to Eau Claire River Bridge, subject to receipt of grant funding, club purchasing signage (Highway Department installation), written approval from the town, two-year sunset with future review by committee, Highway Commissioner retains the right to suspend permit if damage occurs, and forward to County Board. Motion carried unanimously. Designated ATV Route Applications: CTH W: Application attached – Village of Oliver objects to this request. ACTION: Motion by Baker, second Glazman, to deny ATV route on CTH W (State Street/Village of Oliver to S. Irondale Road/Town of Superior). Motion carried. Designated ATV Route Application Review/Update: Draft application in packet. Alternate route area information added to the application suggested, as well as an area for noting municipal approval/denial. ACTION: Motion by Glazman, second Ryan, to annually review status of existing ATV routes at January meeting. Motion carried. ACTION: Motion by Ryan, second Glazman, to revise ATV application form to add alternate route question and town/village letter request, and revise route application policy, accepting ATV applications by October 15th of each year, with initial review at November meeting, final review and vote at January meeting, and forward to County Board. Motion carried. CTH C/Soo Line Bridge Replacement Design Consultant Selection: List of consultants reviewed. Three from list to be identified to send RFPS for Soo Line Bridge design project. ACTION: Motion by Baker, second Glazman, to approve sending out RFP to Ayres Associates, Inc.; Short Elliott Hendrickson, Inc.; and Cedar Corporation. RFP to be sent to MSA Professional Services, Inc., if any of the prior consultants do not submit proposal. Motion carried. Buckley Island Gravel Pit Transfer Conditional Use Permit to Town of Wascott: Town of Wascott requesting transfer of current conditional use permit held by the Highway Department to the Town of Wascott. (Plans also include gravel pit expansion.) Page 1 of 2 Transportation & Infrastructure Comm. Mtg., 3/4/15 ACTION: Motion by Ryan, second Baker, to approve transfer of conditional use permit to Town of Wascott, with Highway Department permission to mine parcel in the future if necessary. Motion carried. Budgetary: 2014 Carryovers/Reserves: Summary of 2014 budget carryovers/reserves reviewed. ACTION (REFERRAL/RESOLUTION): Motion by Glazman, second Ryan, to approve 2014 carryovers/reserves as presented, and refer to Administration Committee and County Board. Motion carried unanimously. Transfers/Reserve Releases: Year-end summary of transfers/reserve releases reviewed. ACTION (REFERRAL/RESOLUTION): Motion by Ryan, second Baker, to approve transfers/reserve releases as presented, and refer to Administration Committee and County Board. Motion carried unanimously. INFORMATIONAL: CTH D-Evans to Elm: All aspects of project moving forward, with next step advertising for bids. Implements of Husbandry (ORDINANCE): Implements of Husbandry Ordinance required per WISDOT – to be on March County Board agenda (previously approved by Transportation and Infrastructure Committee in July, 2014). Ordinance will be posted on WISDOT website for validation. Highway Portal Exterior Lighting Update: Jerry’s Electric awarded bid – project delayed due to fixture acquisition from manufacturer. Hawthorne 75% complete; external portals to be finished up by day’s end, and then remainder of Hawthorne project to be completed. 0.5% County Sales Tax Option for Transportation Purposes: Superior Days issue – committee members discussed idea with various legislators and issue was received with mixed reviews. Reports: Administrative: Jackman provided staffing update; performance evaluations in progress; asphalt and pulverizing projects on CTH T and CTH D; town notification occurring for line striping project; and salt coffers in excellent shape due to lack of snow this winter. Projects: Highway brushing suspended on state highways, with brushing continuing on county highways; steaming frozen culverts and pothole patching. Budget: December 31, 2014 (included in members’ packet) and January 31, 2015 (distributed at meeting) reviewed. Future Agenda Items: Cozy Corner bar trail route update; ATV “revised” application review; and ranking and evaluation of consultants from RFPs for Soo Line Bridge Project. ADJOURNMENT: Motion by Glazman, second Ryan, to adjourn. Motion carried. Meeting adjourned at 11:15 a.m. Submitted by, Cheryl Westman, Conmittee Clerk Page 2 of 2 Transportation & Infrastructure Comm. Mtg., 3/4/15 Proposal CTH “C” over Abandoned Soo Line Grade Douglas County March 2015 March 24, 2015 Jason Jackman, PE, Highway Commissioner Douglas County Highway Department 7417 South County Road E Hawthorne, WI 54842 Re: Douglas CTH “C” Bridge over Abandoned Soo Line Grade Dear Mr. Jackman: Removing the CTH “C” bridge over the Abandoned Soo Line Grade and adding culvert pipes will allow Douglas County to avoid the future expense of constructing and maintaining a highway bridge. Ayres Associates is ready to go to work with you to cost-effectively remove this bridge and construct a new crossing that will serve you well for many years. We offer you: • Experience and familiarity with Douglas County soils and with this type of removal project means your project will be done right the first time. • An understanding of this bridge. We provided a supplementary bridge inspection and made traffic barrier recommendations in fall 2014. The specific local knowledge we bring to your project, especially from our recent work in the County, will help you achieve your project goals. In light of recent high construction bids, we’ll make sure your project is let in an ideal month. • Local structural and roadway expertise. Ayres Associates specializes in Wisconsin county and town bridge designs. Our staff of nine structural engineers and technicians has designed more than 1,500 structures, and we are working on two county highway design projects in the County. We know the Wisconsin Department of Transportation (WisDOT) bridge replacement process and have an excellent working relationship with the WisDOT management consultant. • A commitment to the County. Ayres Associates has been privileged to serve Douglas County and its towns on more than 40 bridge and roadway projects since the 1990s.
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