Finance and Infrastructure Standing Committee Meeting
Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on
Tuesday, 23 January 2018 At 8.30 am
For the purpose of considering the items included on the Agenda.
Scott Mason Chief Executive Officer
OUR VISION A progressive region creating opportunities for all
OUR MISSION We are a council committed to continuous improvement, a sustainable future and efficient investment in our communities
OUR VALUES Respect and Integrity Accountability and Transparency Providing Value Commitment and Teamwork
OUR PRIORITIES COUNCIL AGENDA Strong, vibrant communities Building and maintaining quality infrastructure Supporting our local economy Protecting our people and our environment Leadership and governance Our organisation Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
AGENDA CONTENTS
1 PRESENT ...... 3 2 APOLOGIES...... 3 3 LEAVE OF ABSENCE...... 3 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ...... 3 4.1 Minutes - Finance and Infrastructure Standing Committee Meeting - 12 December 2017 ...... 3 5 BUSINESS ARISING OUT OF MINUTES ...... 11 6 REVIEW OF OUTSTANDING MEETING ACTIONS ...... 11 7 REVIEW OF UPCOMING AGENDA ITEMS...... 11 8 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS ...... 11 9 PETITION...... 11 10 COMMITTEE RECOMMENDATIONS / NOTES...... 11 10.1 Emerald Airport Advisory Committee Meeting Minutes - 20 November 2017...... 11 11 INFRASTRUCTURE AND UTILITIES ...... 19 11.1 Proposed Permanent Road Closure Rhyddings Road...... 19 11.2 Award of Tender 2017T028C - Restoration of Shire Road Assets under Natural Disaster Relief and Recovery Arrangements...... 38 12 DEPARTMENTAL UPDATES ...... 40 13 GENERAL BUSINESS ...... 61 14 CLOSED SESSION ...... 62 14.1 Departmental Update ...... 62 15 LATE AGENDA ITEMS ...... 62 16 CLOSURE OF MEETING ...... 62
Central Highlands Regional Council 2 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
1 PRESENT
2 APOLOGIES
3 LEAVE OF ABSENCE
4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 4.1 Minutes - Finance and Infrastructure Standing Committee Meeting - 12 December 2017
Central Highlands Regional Council 3 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
Finance and Infrastructure
Standing Committee Meeting
Meeting of the Central Highlands Regional Council Finance and Infrastructure Standing Committee Meeting held in the Council Chambers, 65 Egerton Street, Emerald on
Tuesday, 12 December 2017
Commenced at 8.30am
MINUTES
COUNCIL
Central Highlands Regional Council 4 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
CENTRAL HIGHLANDS REGIONAL COUNCIL
FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING
TUESDAY 12 DECEMBER 2017
MINUTES CONTENTS
PRESENT ...... 2 APOLOGIES ...... 2 LEAVE OF ABSENCE ...... 2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ...... 2 Business Arising Out Of Minutes ...... 2 Outstanding Meeting Actions ...... 2 Review of Upcoming Agenda Items ...... 2 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 2 PETITIONS (IF ANY) ...... 2 COMMITTEE RECOMMENDATIONS / NOTES ...... 3 Minutes of Meeting of Emerald Saleyards Coordination Committee – 13 November 2017 ...... 3 COMMERCIAL SERVICES ...... 3 Emerald Airport Solar Power Initiatives ...... 3 Emerald Airport CCTV System Audit Report ...... 3 Emerald Airport Runway 06 and Runway 24 Reconstruction Tender ...... 4 CORPORATE SERVICES ...... 4 Quarterly Variance Report – Operating ...... 4 Controlled Entities – Financial Results for year end 30 June 2017 ...... 4 DEPARTMENTAL UPDATES ...... 5 Executive Summary ...... 5 GENERAL BUSINESS ...... 5 CLOSED SESSION ...... 5 Departmental Update ...... 5 CLOSURE OF MEETING ...... 6
Central Highlands Regional Council 5 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE – TUESDAY 12 DECEMBER 2017 – PAGE 2
MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING HELD AT 8.30 AM TUESDAY 12 DECEMBER 2017 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE
PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), G. Godwin-Smith (Deputy Mayor / Chair) Councillors (Crs) C. Brimblecombe, M. Daniels, G. Nixon and C. Rolfe
Officers Chief Executive Officer S. Mason, General Manager Corporate Services J. Bradshaw, Acting General Manager Infrastructure and Utilities Michael Parker, General Manager Commercial Services M. Webster, Coordinator Communications A. Ferris, Minute Secretary S. Cooper
Observers: Cr G. Sypher
APOLOGIES Nil
LEAVE OF ABSENCE Nil
CONFIRMATION OF MINUTES OF PREVIOUS MEETING
Resolution: Cr Rolfe moved and seconded by Cr Daniels “That the minutes of the previous Finance and Infrastructure Standing Committee Meeting held on 14 November 2017 be confirmed.”
FISC 201 7 / 12 / 12 / 01 Carried (6-0)
Business Arising Out Of Minutes Nil
Outstanding Meeting Actions
Review of Upcoming Agenda Items
MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil
PETITIONS (IF ANY) Nil
Central Highlands Regional Council 6 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE – TUESDAY 12 DECEMBER 2017 – PAGE 3
COMMITTEE RECOMMENDATIONS / NOTES
Minutes of Meeting of Emerald Saleyards Coordination Committee – 13 November 2017 Resolution: Cr Nixon moved and seconded by Cr Daniels “That the minutes of the Emerald Saleyards Coordination Committee meeting held on 13 November 2017 be endorsed.”
FISC 201 7 / 12 / 12 / 02 Carried (6-0)
Attendance Manager Airport, David Voss attended the meeting at 8.38am.
COMMERCIAL SERVICES
Emerald Airport Solar Power Initiatives
Executive Summary Emerald airport engaged solar company Ekistica to undertake a solar feasibility study of the airport precinct which included the terminal, public carparking facilities and land space. Guidance was sought pertaining to what the most efficient and cost effective method of solar power would entail. It was determined that undertaking this project would increase Emerald airports positive environmental footprint and reduce its carbon footprint and electricity costs in the future. The solar infrastructure would pay for itself within seven (7) years and provide potential long term cost savings to Council. The project would also align with Councils commitment to build quality infrastructure and ensure regional sustainability through well planned development.
Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council Finance and Infrastructure Standing Committee consider Option A1 Emerald Airport PV System roof mounted solar for consideration in the 2018/19 Emerald airport financial budget for the project cost of $229,153.”
FISC 2 01 7 / 12 / 12 / 03 Carried (6-0)
Emerald Airport CCTV System Audit Report
Executive Summary Emerald airport underwent a Closed Circuit Television Circuit (CCTV) audit after experiencing ongoing issues and non-conformances were identified within the system. Direction was sought on the best method to fix and upgrade the current system which includes closed circuit camera repairs, closed circuit camera upgrades, software upgrades and fibre optic cable upgrades. Undertaking this project will restore the airports security status back to fully compliant as well as provide for future needs.
Resolution: Cr Rolfe moved and seconded Cr Brimblecombe “That Central Highlands Regional Council Finance and Infrastructure Standing Committee consider the Emerald Airport CCTV System upgrades for inclusion in the 2018/19 Emerald airport financial budget for the project cost of $182,600”.
FISC 2 01 7 / 12 / 12 / 04 Carried (6-0)
Central Highlands Regional Council 7 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE – TUESDAY 12 DECEMBER 2017 – PAGE 4
Emerald Airport Runway 06 and Runway 24 Reconstruction Tender
Executive Summary The amended time scale that has been adopted for the Runway reconstruction project is as follows; • December 2017; AECOM engineering and Airport Operation Support (AOS) will scope a new runway reconstruction Tender • January 2018; The amended Runway reconstruction Tender to be advertised • February 2018; The amended Runway reconstruction Tender to be awarded • April 2018; The Runway reconstruction to commence.
The proposed change of dates to the runway reconstruction project does not affect the funding package that Central Highlands Regional Council has secured for this project.
Considered by Council
Attendance Manager Airport, David Voss left the meeting and Manager Finance Shelly Fogg attended the meeting at 8.55am.
CORPORATE SERVICES
Quarterly Variance Report – Operating
Executive Summary To effectively manage the Operating Budget for the 2017/18 Financial Year a commitment was made to provide an analysis of the variances each quarter to ensure any variations can be managed within the existing budget. The report presents the Operating Budget Variance Report for Quarter 1 to 30 September 2017, as well as to the four months ending October 2017.
Considered by Council
Controlled Entities – Financial Results for year end 30 June 2017
Executive Summary The Central Highlands Regional Council has two controlled entities being the Central Highlands Development Corporation Ltd and the Central Highlands (QLD) Housing Company Ltd. To ensure adequate oversight and governance of the controlled entities the annual audited financial statements are to be tabled to Council following finalisation of the annual audit.
Resolution: Cr Nixon moved and seconded Cr Brimblecombe “That Central Highlands Regional Council receive the audited financial statements of the following controlled entities for the year ended 30 June 2017:
• Central Highlands Development Corporation Ltd. • Central Highlands (QLD) Housing Company Ltd.”
201 7 / 12 / 12 / 05 Carried (6-0)
Attendance Manager Finance, Shelly Fogg left the meeting at 9.06am.
Central Highlands Regional Council 8 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE – TUESDAY 12 DECEMBER 2017 – PAGE 5
DEPARTMENTAL UPDATES
Executive Summary The following information provides an update on key activities for the Commercial Services, Corporate Services, Infrastructure and Utilities Departments and the Chief Executive Officer.
Attendance Manager Airport, David Voss attended the meeting at 9.09am and left the meeting at 9.10am
Attendance Manager Finance, Shelly Fogg and Manager Asset Management, Margaret Gatt attended the meeting at 9.10am and left the meeting at 9.23am
Attendance Manager Water Utilities, Peter Manning and Manager Infrastructure, Jason Hoolihan attended the meeting at 9.23am and left the meeting at 9.39am.
Considered by Council
GENERAL BUSINESS Nil
CLOSED SESSION
Into Closed Session Resolution: Cr Rolfe moved and seconded by Cr Nixon “That Council close its meeting to the public in accordance with Section 275 (1) (h) of the Local Government Regulation 2012 and that Council staff involved in the closed discussions remain in the room.”
201 7 / 12 / 12 / 06 Carried (6-0)
Attendance General Manager Corporate Services, Jason Bradshaw, Acting General Manager Infrastructure, Michael Parker, Cr Gai Sypher and Coordinator Communications, Andrea Ferris, left the meeting at 9.54am
The meeting was closed at 9.54am.
Departmental Update
Out of Closed Session Resolution: Cr Brimblecombe moved and seconded by Cr Daniels “That the meeting be re-opened to the public.”
201 7 / 12 / 12 / 07 Carried (6-0)
The meeting was opened at 10.20am.
Central Highlands Regional Council 9 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE – TUESDAY 12 DECEMBER 2017 – PAGE 6
Departmental Update
Executive summary: The following information provides an update on key activities for the Commercial Services Department.
1. Financial Performance. 2. Quarry. 3. Central Highlands (Qld) Housing Company Limited (CHQHC). 4. GP Super Clinic Update.
Considered by Council.
CLOSURE OF MEETING
There being no further business, the Chair closed the meeting at 10.21am
CONFIRMED
CHAIR
DATE
Central Highlands Regional Council 10 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
5 BUSINESS ARISING OUT OF MINUTES
6 REVIEW OF OUTSTANDING MEETING ACTIONS
7 REVIEW OF UPCOMING AGENDA ITEMS
8 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS
9 PETITION 9.1 To be tabled (if any)
10 COMMITTEE RECOMMENDATIONS / NOTES 10.1 Emerald Airport Advisory Committee Meeting Minutes - 20 November 2017
Central Highlands Regional Council 11 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
Airport Advisory Committee Meeting Minutes
20 November 2017
Meeting chaired by: Cr Kerry Hayes
Present: Cr Alan McIndoe, Cr Gail Nixon, David Voss, David Hobbs, Andrew Gissel, Elsa D’Alessio (Phone)
Apologies: Michelle Webster, Aimee Carson, Deborah Stubbs, Peter Grigg,
Minute Taker: Noel Duroux
Item Topic Discussion Summary Action Confirmation of The committee confirmed the accuracy of the minutes of the previous Airport Advisory
Previous Minutes Committee held on 21 August 2017.
The following questions and answers were discussed in relation to the previous minutes: • Feasibility Study o David Voss gave an overview including that AECOM were 50% done and that • Develop an Action Business & the report will be due by mid-December. There was general discussion on the Register for Actions Arising 1 Content of the report. Cr Gail Nixon asked if there were any scenarios and distribution with the from Previous David answered in the affirmative. Cr Gail Nixon advised that the AIRBIZ Study Agenda and Minutes was valuable and David gave an overview. Further feedback will be provided. Minutes. • Hangar 7 Lease o Cr Gail Nixon advised that Heli Central were awarded the lease, and David Voss gave an overview of operations to now. The Upgrade to the Offices,
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Toilets and Kitchen were still to happen. This had been pushed back until the end of December. • Building our Region Funding – Round 3 o David Voss advised this was unsuccessful and that a Report had been submitted. There was general discussion • Capital Projects o Cr Kerry Hayes asked how this Year’s Capital Budget was tracking. David Voss gave an overview including that the Staff Housing Convert may be dropped but everything else was on track. The House project was not possible with the Runway Project and Drainage project happening at the same time. Cr Alan McIndoe asked for confirmation on timeframes, which was given by David Voss. • Cr Alan McIndoe had a question on Actions Arising from the Previous Minutes. After discussion, Cr Kerry Hayes requested that in future, an Action Register is developed and issued with the Minutes. It was Moved by Cr Gail Nixon and Seconded by David Hobbs, that the minutes of the previous meeting be approved.
2 Workplace Health • David Voss advised there had been no major Incidents or Accidents. and Safety • There were no reportable Incidents from Aircraft in the last Quarter. • Cr Kerry Hayes asked if Council WHS (Sandie Schofield) is involved with WHS issues at the airport. David Voss gave an overview including the “Landside” was handled by CHRC and that “Airside” was handled/covered by CASA. David Voss also advised that there weekly toolbox meetings were held which included a section dedicated to WHS where any WHS issues are discussed and different scenarios are discussed from time to time.
3 Financial Update Andrew Gissel advised the committee that: • David Voss to follow up whether there • Operating Profit of $1.35M for the first 4 months of the FY. This is $106K or 7% shy of has been any budget. financial impact on • Revenue is $93K or 3.5% shy of budget with shortfall in car parking revenue being the the kiosk income main contributing factor following the • Expenses are $13K or 1.1% over budget with wages being the main contributing changes to airport factor. car parking • Aged Debtors are steady month on month, and currently sitting at $547K with only • David Voss to $24K in 90 days and the remainder being Advance Aviation in liquidation. investigate whether
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• Passenger Numbers – 72,790 YTD – are 3,457 or 5% ahead of budget. October saw the airport WiFi the highest number of passengers through the airport since November 2015. login screen can • It was requested that a quarterly Financial Snapshot is produced for presentation to capture the post the committee. code of passengers. • Develop a quarterly There was a discussion on the Shortfall in car parking revenue and Cr Alan McIndoe asked if Financial Snapshot there has been a financial impact on the kiosk income. to be presented to Cr Kerry Hayes gave on asked about postcode data of passengers. David Voss advised that the committee. people from other locations travel here to use the airport, airlines have this data, but won’t part with it. There was general discussion. Cr Alan McIndoe asked if there could be a questionnaire/request for passenger postcode, be utilised in the new WiFi at the Airport and setting it up so that when users do the login to WiFi it asks for their postcode.
4 Review of Terms There was general discussion including: of Reference • Update membership to reflect 3 x Councillors • If the Chair is not present – another Councillors will stand in • Current membership representation alright • There was discussion to include a community member. It was decided to leave as is. • Cr Kerry Hayes requested that the Agenda includes Meeting Actions Register. • Annual reviews to be scheduled for March quarter. The Review of the Terms of Reference was moved by Cr Gail Nixon and Seconded by David Voss.
5 Master Plan Progress Scenario 1
Visioning • David Voss gave an overview of the AirBiz workshop which was interactive and its format was to run through scenarios and ultimately streamline options to proceed with a future Emerald airport Master Plan. • The workshop was highly interactive and incorporated feedback and views from stakeholders at Central Highlands Regional Council (CHRC) and Central Highlands Development Corporation (CHDC). • The focus of the workshop was at a high-level with strategic sessions incorporated to discuss possible growth scenarios and appropriate infrastructure responses to inform the development of a Master Plan. This will enable CHRC to move from a clean sheet
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of paper approach, to identifying up to three future development scenarios for the Airport, which are realistic in the operating environment of Emerald Airport. • The aim of the workshop was to review up to a maximum of eight pre-identified growth scenarios and ultimately pin point up to three future development scenarios for the future Master Plan, supporting Council’s stated strategy to develop Emerald Airport to become an environmentally and financially sustainable operation. Defined Actions • It was determined that there is a need for Central Highlands to approach airlines with concepts, ideas and marketing initiatives rather than wait for the airlines to approach the Council. This requires further discussion. • It was discussed that marketing of events in Brisbane or other States would be one way to increase and further develop outbound passenger seats. This requires further discussion. • Conversations were held in regards to adding more aircraft on to current routes and/or creating new flight times such as Saturday afternoons and Saturday evenings to provide more choices. Airlines are open to looking at ideas and suggestions that are presented to them as business cases. Strategy • Ongoing discussions and more planning are envisaged for the near future as well as the continuous seeking out of new opportunities. • AECOM had been engaged to undertake a technical feasibility study of Emerald Airport, to be completed by February 2018. • Both the AECOM and AirBiz feasibility studies will be reviewed and combined with the view to using these as the basis for the Emerald Airport Master Plan, to be completed by June 2018.
Tabled – Confidential Emerald Airport Masterplan Proposal – For Discussion Only Cr Kerry Hayes tabled a confidential draft Emerald Airport Masterplan proposal which was used as a basis for general discussion in regard to future master planning of Emerald Airport.
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6 Airport Manager Operational Matters Update Runway Tender • David Voss gave an overview including there was not enough Technical Data received initially and the Tender will be reworked with another consultant on board and this will sit with the funding ‘terms of condition document’. Minor changes will be made and updated.
Capital Work Projects • CCTV – David Voss gave an overview and advised a report will be tabled at the Council meeting scheduled for 12 December 2017. • Front Road Entrance – David Hobbs enquired about demarcation. Where is Council property? It was advised that it started from the railway line. • General Aviation Project – David Voss advised this project is ‘Shovel Ready’ and have been actively applying for funding.
7 General Business After item #4 ‘Review of Terms of Reference’, David Voss made a ‘conference call’ to Elsa D’Alessio D’Alessio and Nick Stackpool from Qantas joined this conversation. • David introduced all persons in the room • Elsa D’Alessio introduced Nick Stackpool who advised he was looking to come to Emerald soon. • Elsa D’Alessio and Nick Stackpool discussed the following items: o Recent changes to schedules commencing on 1 December, including that Emerald had not changed, but surrounding areas were changing. o The arrival of the 787 Aircraft and it was now in service. The first Long Term Flight is scheduled for 15/12/2017. o Brisbane to Los Angeles – New Announcements will be released on 09/12/2017. o Brisbane to Singapore would be recommencing. o Lounges in Brisbane have been refreshed. o WiFi within the Domestic Fleet is being rolled out. • Elsa D’Alessio asked about the New Contractor at the Emerald Airport (Star Aviation). David Voss gave an overview including being good, positive and receiving good feedback. Star Aviation are leaner on Ground Staff and gave an overview including delays are not significant and therefore not seen as an issue.
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• Cr Kerry Hayes advised about the changes to this Committee and talked about ‘marketing’. Clearly would like to partner with Qantas to market this area in Publications. Is Council currently working on any particular content? Elsa D’Alessio mentioned Sandra Hobbs and her team and working with them in relation to Seat Sales, Facebook and part of the Capricorn Area. • Elsa D’Alessio advised that there was a good strong schedule and a range of airfares available. If they appear out of step at any time please let them know. • There was then a general discussion on Saturday and Sunday scheduling. Cr Alan McIndoe asked about whether an overnighter had been considered. Elsa D’Alessio advised that not right now because of the cost involved for crew so is therefore not affordable and the pilot shortage, will keep it in mind. • Cr Gail Nixon asked about the 30 year Anniversary. Elsa D’Alessio advised that she would come back with thoughts and ideas. Would probably be a New Year Event. • The phone call ended with thanks around the table to Elsa D’Alessio and Nick Stackpool. General Business • Cr Alan McIndoe asked about the General Aviation Area and there was general discussion. David Hobbs gave an overview including that the area was generally in decline. David Hobbs mentioned there might be issues with the introduction of helicopters including that planes would need to be tied down. David Voss advised that the general aviation upgrade will mitigate these aspects. • Cr Kerry Hayes asked for an update regarding the AECOM feasibility report. David Voss advised that it is 50% complete and will continue to provide updates. The Meeting Closed at 1608 hours.
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Emerald Airport Advisory Committee - Action Register
Agenda Date Meeting Date Required Action Action Officer Comments/Actions Status Item # Completed 20/11/2017 1 Develop an Action Register for distribution with Aimee Carson Register developed and distributed Completed 12/01/2018 the Agenda and Minutes. with unconfirmed minutes.
20/11/2017 3 Has there been any financial impact on the kiosk David Voss There has been no impact to the Completed 24/11/2017 income following the changes to airport car kiosk following the changes to the parking. short term carparking. 20/11/2017 3 Investigate whether the airport WiFi login screen David Voss can capture the post code of passengers.
20/11/2017 3 Develop a quarterly Financial Snapshot to be Andrew Gissel presented to the committee.
20/11/2017 4 Update Terms of Reference Aimee Carson Details updated accordingly. Completed 16/01/2018 • Update membership to reflect 3 x Councillors • If the Chair is not present – another Councillors will stand in • Annual reviews to be scheduled for March quarter.
Central Highlands Regional Council 18 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
11 INFRASTRUCTURE AND UTILITIES
11.1 Proposed Permanent Road Closure Rhyddings Road
DECISION ACTION REPORT
Author / Authorising Officer Gerhard Joubert, General Manager Infrastructure and Utilities
EXECUTIVE SUMMARY:
Central Highlands Regional Council have received correspondence, dated 11 January 2018, from the Department of Natural Resources, Mines and Energy (DNRME) seeking our comment on the proposed future use of the unformed road on Rhyddings and Bush Roads, Roundstone. Previously Council had been approached firstly by McCullough Robertson, on behalf of the property owner to permanently close the road within Lot 1 RP 614138 and then CMR Coal Qld Pty Ltd to open, upgrade and use the road to haul sample coal from their proposed Dawson West Mine to the existing Cockatoo Coal Train Load Out Facility, located approximately 2 kilometers east of Moura on the Dawson Highway.
OFFICER RECOMMENDATION
That Central Highlands Regional Council advise the Department of Natural Resources, Mines and Energy that Council does not require the section of Rhyddings Road within Lot 1 RP 614138 for road purposes and do not object to the application to permanently close the road.
REPORT: Rhyddings Road is a gravel road, 4.7 kilometres in length. The road reserve that continues, approximately 11 kilometres is not formed as road, and part of the road reserve, approximately 2.2 kilometres, is currently temporarily closed (since at least 1991) and currently under Road Licence 35/8640, adjoining Lot 6 on BH127.
In a written response dated 24 August 2017, to the legal representative of the landowner, McCullogh Robertson, Council officers advised that it would not object to an application for permanent closure that the landowner indicated on making.
Subsequent to that advice, Council officers were approached by the proponents of Dawson West Coal development, CMR Coal Qld Pty Ltd, who want to use the full length of Rhyddings Road, including the unformed section, as a haul road to extract a 250,000 tonne sample of coal, to the Dawson Highway, from their mine leases situated in Banana Shire Council.
The landowner, who holds the Road Licence for the temporary closure of part of the road, currently has “exclusive” use over the road, and did not give permission for survey of the road reserve to CMR Coal Qld.
CMR Coal Qld have now made application to the Minister, The Honourable Dr Anthony Lynham, Department of Natural Resources, Mines and Energy (DNRME), on 23 October 2017, seeking the support of the Minister using his ministerial powers to “open” the temporarily closed section of the road to enable it to be used for the purpose it was intended.
The impasse is created by the landowner’s unwillingness to deal with the representative of CMR Coal Qld Pty Ltd.
DNRME have now sought Council’s opinion as to whether it would support the cancellation of the Road Licence and opening of the road, or support the landowner in the application to permanently close a portion of the road.
Finally the discussion held with CMR Coal Qld and their engineering consultants to date has been about the proposed conditions for using Rhyddings and Bush Roads for coal haulage. Council require them to
Central Highlands Regional Council 19 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 undertake a Traffic Impact Assessment by a competent engineering consultant, as it was triggered under the Notifiable Road use Section 63 of the Mineral and Energy Resources (Common Provisions) Act 2014. Further discussion will be held regarding entering into an Infrastructure Agreement, if the coal haulage was to proceed.
CONSIDERATIONS / IMPLICATIONS:
Risk Rating Summary Project Risk Report 100% 5 4 3 1
Rating 2 1 1 1 1
Risk Appetite 1 0% 0 Health & Safety Service Delivery Financial Community Environment Risk Impact Category Outside Risk Appetite Threshold Within Risk Appetite Threshold Risk: Council only provides comment on road reserve matters to the DNRME, as assessment manager.
Corporate/Operational Plan Reference: 2. Building and Maintaining Quality Infrastructure; 2.1.4 - Plan and deliver essential infrastructure that supports a sustainable future. 2.2.2 - Develop a roads and transport strategy ensuring the efficient and effective use of resources.
Financial: No financial cost except officers time.
Statutory/Policy/Delegations: DNRME is the assessment manager for any road/land use under the Land Act 1994. Council’s position to date has generally been not to support applications for permanent road closures.
Also the Mineral and Energy Resources (Common Provisions) Act 2014 as applies to matters dealing with landholders, access, local road use, etc.
Communication/Engagement: A meeting was held on Monday 15 January 2017, with DNRME, the property owner Mr Andrew McTaggart, Mayor, Councillors, Member for Gregory, Lachlan Millar and Council officers.
Further engagement with CMR Coal Qld regarding the conditions of use of Rhyddings and Bush Roads. They are already progressing with a Traffic Impact Assessment as it was triggered under the Notifiable Road use Section 63 of the Mineral and Energy Resources (Common Provisions) Act 2014. The trigger under the Regulations is more than 10,000 tonnes per year.
ATTACHMENTS:
1. Letter Stating Requirement to Utilise An Existing Road Reserve - CMR Coal [11.1.1] 2. Road Closure Application - Part A B C map and CHRC letter of support [11.1.2] 3. Letter to CHRC from DNRM - Rhyddings Road Roundstone [11.1.3]
– END OF REPORT –
Central Highlands Regional Council 20 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
October 23, 2017
Hon Dr Anthony Lynham
Minister for Natural Resources and Mines Department of Natural Resources & Mines PO Box 15216 City East, Qld. 4002
Re: Requirement to Utilise an Existing Road Reserve
Dear Sir,
I am writing to notify you of our requirement to utilise an existing road reserve located approximately 40km South-West of the town of Moura. The road reserve is currently unconstructed and is an 11km extension of the existing Rhyddings Road.
CMR Coal are holders of 2 x EPC’s (2426 and 2427) and an MDL (521) in the area and are actively progressing work on the tenements towards a greenfield coal mining project called the Dawson West Project. The road reserve extends from the end of the existing Rhyddings Road to immediately adjacent the Project area and once developed, will provide economic access to the tenements and future mining operations.
An application to modify the MDL conditions is currently being reviewed by DNRM to allow the construction of a bulk sample pit. Key to the success of the bulk sample pit is the ability to effectively transport the coal product from the project area through to existing infrastructure near Moura, via the Dawson Highway. The development of the road reserve and upgrades to the existing Rhyddings Road are essential to providing an economic coal haulage route for the bulk samples as well as future mine access.
We have commissioned engineering designs for both the construction of a suitable roadway through the road reserve as well as required upgrades to Rhyddings Road and will continue to work closely with the Central Highland Regional Council to ensure the suitability of all design and construction standards.
An approximately 2.2km long section of the road reserve currently has a temporary road closure status. We respectfully request that this be lifted to allow CMR Coal to access the full length of the road reserve for mapping, design and road construction purposes.
If you require any further information, please contact me on the details below.
Kind Regards,
Nicholas Williams Managing Director
Suite 1, Level 1”Blue Tower” 12 Creek Street, Brisbane Qld 4000 P +61 7 3137 0081 F +61 7 3137 0082 E [email protected] W www.cmresources.com.au
Central Highlands Regional Council 21 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
Central Highlands Regional Council 22 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
DEPARTMENT OF NATURAL RESOURCES AND MINES
Queensland Government Application form Contact and Land Details Part A
Application form requirements
1. Part A: Contact and land details will need to be completed.
2. Part B: Application specific form will need to be completed.
3. Payment of the prescribed application fee, if relevant. A refund of application fees will not be given. (Details of fees are available on the Department of Natural Resources and Mines (DNRM) website at
lmportant information 1. All applications will be processed having regard to the requirements of the Land Act 1994 and related legislation, approved policies and procedures and the requirements of all other agencies with an interest in the land.
2. Allcompleted applications can be lodged with DNRM by sending information to the following email or postal addresses or in person at your local DNRM business centre.
3. Email: [email protected]
4. lf lodging an application via email the application form must be signed and details of payment method included in the email along with all relevant supporting documentation.
5. Post: Department of Natural Resources and Mines PO Box 5318 TOWNSVILLE QLD 48,10
6. ln terms of the Rþftf to lnformation Act 2009 interested parties may seek access to DNRM records and view relevant documents
lnformation on this form, and any attachments, is being collected to process and assess your application under Ihe Land Act 1994. The consideration of your application may involve consultation and if so details of your application may be disclosed to third parties. They will not be otherwise disclosed outside the department unless required or authorised by law.
LA00 May 2017 Produced by: State Land Adm¡n¡stratlon Page I of5
O The State of Queensland (Department of Natural Resources and Mines)
Central Highlands Regional Council 23 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
Mr Rodney Bell
McCul lough Robertson Lawyers
tf a corporation then record EI ncru fl Æett ABN 42721345 951
Postal Address GPO Box 1855
BRISBANE QLD 4OO1
Phone number 07 3233 8936 Mobile phone
Email rbell mccullou h.com.au
Fax 07 3229 9949
LAOO May 2017 Produced by: State Land Adm¡n¡strat¡on Page 2 of 5
@ The State of Queensland (Department of Natural Resources and M¡nes)
Central Highlands Regional Council 24 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
Balcomba Holdings Pty Ltd
tf a corporation then record Ø lcru E nnel¡ E neN 600 280 966
PostalAddress
Phone number Mobile phone
Email [email protected]
Fax
Future correspondence should be sent to Lodger I Applicant
ls the application related to the purchase of land, for example a permanent road closure, or conversion of a 1 goto2 goto4 lease for residential purposes as defined for the Additional ø Yes I No Foreign Acquirer Duty (AFAD) under the Duties Act 2001?
LAOO May2017 Produced by: State Land Administration Page 3 of 5
@ The State of Queensland (Department of Natural Resources and Mines)
Central Highlands Regional Council 25 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
Are the applicants a foreign acquirer as defined by the 2 goto3 goto4 Additional Foreign Acquirer Duty (AFAD)? I Yes ø No
Enter the full name/s of the foreign acquirer/s. 3 (lf there is insufficient space, please lodge as an attachment) goto4
Details of land for which the application is being lodged
4' Select the type of land for which the application is being lodged
I Permit Lease go to 5 Licence tr Unallocated State Land (USL) Trust Land Reserve/ V Road Deed of Grant in Trust (DOGIT)
Dealing Number (refer to ltem 6) Other
5. Enter the description of the land for which the application is being lodged. lf this application concerns a road, enter the description of the land adjoining the road.
1 RP 614138 30467089
gotoG
LA00 May 2017 Produced by: State Land Admin¡stration Page 4 of 5
@ The State of Queensland (Department of Natural Resources and Mines)
Central Highlands Regional Council 26 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
6. Enter additional details of the land
Dealing number
Tenure type Tenure number
Local Government Central Highlands
Other details of land location (optional) gotoT
Have you participated in a pre-lodgement meeting with the 7 go to 8 department? Yes ø No
Please provide name of officer you spoke with and this department's associated reference
DNRM Contact Prelodgement lD Officer (eLVAS Cl Ref)
Provide details of pre-lodgement meeting. (optional) I (lf there is insufficient space, please lodge as an attachment)
THIS FORM MUST BE ACCOMPANIED BY THE RELEVANT PART B APPLICATION FORM.
LAOO May 2017 Produced by: State Land Administrat¡on Page 5 of 5
@ The State of Queensland (Department of Natural Resources and Mines)
Central Highlands Regional Council 27 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
DEPARTMENT OF NATURAL RESOURCES AND MINES Application for road closure Part B Application form requirements 1. This Application is for road closure.
2. Read the respective Road Closure Guide which include application restrictions. 3. Payment of the prescribed Apolication fee, if relevant. (Details of fees are available on the Department of Natural Resources andMines(DNRM)websiteat.@>orfromaregionalDNRMoffice).
4. Any additional information to support application. 5. Part A: Contact and land details form will need to be completed and submitted with your application. 6. Your application will not be considered as having been properly made unless all parts of this application form need to be completed accurately, othenruise your application may be returned to you to complete. lmportant information 7. A road is any area of land that has been set aside by legislation for the use of the travelling public. Not all roads are currently formed or being used by vehicles or pedestrians, and some may never be developed or used for that purpose.
8. An adjoining landholder may apply for a permanent or temporary road closure. A public utility provider as defined under the Land Act 1994 may also apply for a permanent road closure and an application for temporary closure can be considered for another person for: . pipes for irrigation purposes that cross the road beneath its surface. ¡ water channels for irrigation purposes that cross the road.
I A road maybe closed "in strata" to provide for works such as: . connecting overhead viaduct, or underground tunnel for commercial purposes between two buildings. . structure which will overhang a road. . car park or building under or over a road.
'10. You may be required to pay a purchase price for the permanent closure of a road.
11. When a road is closed permanently, its status changes from 'road' to 'unallocated state land'. Depending on how the land is to be allocated, the area of road to be permanently closed may be: . incorporated into the applicant's adjoining freehold or leasehold land. . included in an existing reserve or set apart âs a new reserve. . retained as a separate parcel of freehold land, although this option is rarely used in view of the planning requirements of local governments.
12. A road may be permanently closed under the Land Act 1994 if the Minister is satisfied the road is not the only dedicated access to a person's land; used regularly by the public as a road or stock route; or providing continuity to a road network
'13. Although the state owns the land in a dedicated road, a local government (section 60 of the Local Government Act 2009) is responsible for the day to day management of dedicated roads in its area including their construction and maintenance. The Deoartment of Transoort and Main Roads is responsible for management of state controlled roads such as a freeway, highway or'major road connecting cities'.
lnformation on this form, and any attachments, is being collected to process and assess your application under the Land Act 1994. f he consideration of your application may involve consultation, and if so details of your application may be disclosed to third parties. They will not be otherwise disclosed outside the department unless required or authorised by law.
, illlllJllttr[u[t|l|il, il]1|1|[J!ilt|[uu[[il
LA18 August 2017 Produced by: State Land Administration Page 1 of4
@ The State of Queensland (Department of Natural Resources and Mines)
Central Highlands Regional Council 28 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
1. The Application is for: goto2 { Permanent road closure goto2 Temporary road closure
lf you are not the manager of the road as defined below, 2. have you consulted with the road manger to determine if { Yes go to 3 No goto3 the road is still required?
3. Are you a public utility provider or the registered owner, lessee or trustee of the land adjoining the area of road No subject to this road closure application? { Yes go to 4 Application cannot be considered unless temporary closure is for reasons listed in Question 4
4. ls the temporary closure to make Pipes for irrigation purposes that cross the road structural im provements for: beneath its surface
Water channels for irrigation purposes that goto5 cross the road
LAl S August 2017 Produced byi State Land Administration Page 2 ol 4
@ The State of Queensland (Department of Natural Resources and Mines)
Central Highlands Regional Council 29 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
Provide details in Schedule 1 below, of any land you lease from the state or are the registered 5. owner that adjoins or is in the vicinity of the land applied for. goto6 (lf there is insufficient space, please lodoe as an attachment)
5 CP 8H257 30601 1 55 b CP 8H127 50144409
Have you made a previous application for closure of this 6. go to 7 go to 10 area of road? Yes { No
7. Was this application refused? Yes go to 8 No go to 10
Has there been any change in circumstances from the 8. previous application, which may lead to this application Yes go to 9 No go to 10 being accepted for further consideration?
Provide details of the change in circumstances from the previous application. 9. (lf there is insufficient space, please lodge as an attachment) go to 10
10. ls any use currently being made of the road area? Yes go to ll { No go to 12
Provide details of the current use of road e.g. grazing, encroachment of building or structure 11. (lf there is insuffìcient space, please lodge as an attachment) go to 12
Provide details of the proposed use of the road area. 12. (lf there is insuffìcient space, please lodge as an attachment) go to 13
lncidental to grazing of cattle on adjoining areas owned by the applicant
LA18 August 2017 Produced by: State Land Administration Page 3 of 4
@ The State of Queensland (Department of Natural Resources and Mines)
Central Highlands Regional Council 30 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
Provide details of any additional information to support the application. (optional) 13. (lf there is ìnsufficient space, please lodge as an attachment) go to 14
Please see attached correspondence
Attachments
The following will need to be lodged with your application for it to be considered a properly made application. lf all this information is not submitted, your application will be returned.
14. Tick the box to confirm the attachments for part of the application
{ Application fee
{ Copy of sketchidrawing showing location and approximate dimensions
{ Signed Part C - Statement from road manager, if required
{ Additional information in support of your application such as written correspondence from the road manager or current users of the road.
I certify that I have read the information which forms part of this application and the information I have provided is true and accurate. Sign (or their legal representative)
,'ftVAat¿-a Á,-fui/G44./ 4? t t /q1/Ae*<2 Date: {r -Jc¿
LA18 August 2017 Produced by: State Land Admin¡stration Page 4 of 4
@ The State of Queensland (Department of Natural Resources and Mines)
Central Highlands Regional Council 31 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
DEPARTMENT OF NATURAL RESOURCES AND MINES Statement in relation to an application under the Land Act 1994 over State land Queensland Govemment Part C
lM/e ,âs
Please tick relevant fields -
Trustee of a Reserve issued under the Land Act
I f'ave no objectiontotheapplication and considerauthorisation of the useof the land be dealt with under the Land Act by DNRM (a full explanation stating the reason why use cannot be authorised by trustee eg. trustee lease/permit)
are aware of any local non-indigenous or indigenous cultural heritage values (if so full details must be provided and the impacts on the application)
d Road Manager fl nave no objection to the application and consider authorisation of the use of the land be dealt with under the Land Act by DNRM (a full explanation stating the reason wlry use cannot be authorised under Road Manager legislation)
are aware of any local non-indigenous or indigenous cultural heritage values (if so full details must be provided and the impacts on the application)
Public Utility Provider (Electricity, Telecommunication, Gas providers)only required for road dealings.
fl frave no objection to the application
object to the application 1a full explanation stating the reason for the objection must be provided with this application)
Act 1994
LA30 July 2015 Produced by: State Land Administration Page 1 of2
@ The State of Queensland {Department of Natural Resources and Minês)
Central Highlands Regional Council 32 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018
Additional comments - Provide details of any additional comments or requirements that may affect the future use of the land that the department should considerwhen assessing this application. (l{ tlrere is i¡rsrrfficierrt sprce, please as an att¿rcltrnent
lf you wish to make a separate submission to the Department of Natural Resources and Mines in relation to this proposed application, please provide a submission within 10 business days of completing this declaration to [email protected],
Authorisation I certify that I have the authorisation to make this statement and I have provided is true and accurate.
I have signed a copy of a sketch/drawing in relation to this application
Full Name, position and Organisations nanne Signature of Road Man fil l¿ftn lL k'rtN P 6m'tear+t í1tuff+*ø4 /NfRn6ßuctuRtz d UftL¡7t¿S ¿- 4tçltA*93 7 øc;r^e¿ L) ctL Date:
This Wil not disclosed the departmenl u such as under the to Act END DOCUMENT
Page 2of2 Central Highlands Regional Council 33 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 t2B0 BH90 I 20 175.759ha 1 B49ha BH90 4175.402ha BH289 3175.-' FH FH FH LL 1 )58ha 2375jha 75.1 RP62047i 22B5ha FH I 614987 RP61551 5 55.81 1 1 FH RP615514 141 BH257 FH tQ FH 4 19 2 FH FH 8H257 8H118 P614987 950ha 1542h b 305. :iJ 1038ha 6 BH127 P,H127 FH FH 1 RP614138 'FH t.5h sP147861 FH
FH FH 2 2011.545ha P147861 5279.5291 1570ha FH 2837
2837.656ha 2 3 I 8H125 51 96 I 994.9ha I t I3H117 ¡ t Pt-{950 ! t I , , 2 FH 1l 1l 25 F[-l ,J 51 96 Kr €, PH95O l 149"31'33".312 ,[- .2 760 000m I E '70 Itrr T , :- P NUMBER 0 2.5 5.0 7.5 10.0 12.5 km HORIZONTALDATUM:GDA94 ZONE:55 SCALE 1 : 125000 Sma An Extemal Pror & SmartMap lnforn SUBJECTCentral Highlands PARCEL Regional DESCRIPTION Council CLIENT SERVICE STANDARDS 34Based of 62upon an e: D¡gital Cadas PRINTED (dd/mm lyyryl 08l0gl2Û17 DCDE Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 7 7 149°31'33".312 60 65 70 149°41'52".231 1 1 13 13 BH289 RP619734 BH110 BH110 24°41'54".010 FH 24°41'54".010 1 8 LL FH FH BH280 BH90 8 20 3175.759ha D 65 1849ha A BH90 4175.402ha BH289 O 65 R 3175.759ha S FH FH G N 2 DI FH RP620472 LL RHYD 1 2058ha 2375.1ha FH 2375.1ha RP620472 LUND 370.4ha S 2285ha 1 4 RO FH 1 2 RP A D 620472 RP614987 RP615514 17 17 3655.818ha 5 17 BH 1 1 BH129 FH BH 129 BH257 129 RP615514 RP614138 ROAD GS 72 FH N 60 72 2185ha 60 FH RHYDDI 19 4 2 FH FH ROAD BH118 BH257 NGS RP614987 950ha 1542ha RD DDI CLOSED1 RL 6 RHY 1305.25ha TEMPORARILY8640 OAD BH127 FH 1038ha R 6 1 FH 3 ROAD BH127 FH 1 RP614138 2175.5ha SP147861 FH 1305.25ha FH FH FH 55 2 2011.545ha 55 SP147861 ROAD 5279.529ha 1570ha FH 2837.656ha 2837.656ha 2 BH125 3 2 5196 994.9ha BH117 PH950 2 FH BH125 FH F 5196 ITZR 72 OY 50 72 000 m PH950 50 N DEVELOP 5138.294ha MENTAL 01616 3880.935ha LL LL 447 FH BH117 ROAD FTY1714BH241 44A 5 SP194988FTY1714 RHY SFLL 5 BH197DDINGS BH197 FH 71200ha 5138.294ha SFLL RD 1 971ha FH 24°53'00".992 7100ha 24°53'00".992 7100ha 3594.266ha 71200ha5310ha 3594.266ha 149°31'33".312 149°41'52".231 7 60 000m E 65 7 70 STANDARD MAP NUMBER 0 2.5 5.0 7.5 10.0 12.5 km 8848-34121 HORIZONTAL DATUM:GDA94 ZONE:55 SCALE 1 : 125000 SmartMap An External Product of MAP WINDOW POSITION & NEAREST LOCATION SmartMap Information Services SUBJECT PARCEL DESCRIPTION CLIENT SERVICE STANDARDS Based upon an extraction from the 149°36'42".772 Digital Cadastral Data Base 24°47'27".501 PRINTED (dd/mm/yyyy) 08/08/2017 RHYDDING DCDB 6.87 KM Lot/Plan 6/BH127 Area/Volume 2837.656ha DCDB 07/08/2017 (Lots with an area less than 5.000ha are not shown) Tenure FREEHOLD Local Government CENTRAL HIGHLANDS REGIONAL Locality RHYDDING Users of the information recorded in this document (the Information) accept all responsibility and risk associated with the use of the Information and should seek independent professional advice in Segment/Parcel 39962/15 relation to dealings with property. Despite Department of Natural Resources and Mines(DNRM)'s best efforts, DNRM makes no representations or warranties in relation to the Information, and, to the extent permitted by law, exclude or limit all warranties relating to correctness, accuracy, reliability, completeness or currency and all liability for any direct, indirect and consequential costs, losses, damages and expenses incurred in any way (including but not limited to that arising from negligence) in connection with any use of or reliance on the Information (c) The State of Queensland, Central Highlands Regional Council (Department of Natural35 of 62 GDA For further information on SmartMap products visit http://nrw.qld.gov.au/property/mapping/blinmap Resources and Mines) 2017. Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Central, Hiqhlands RegionaL CõunciL Contact Name Michael Parker Telephone: 1300242686 Fax: 1300 242 687 Email: [email protected] Address: PO Box 21 Emerald QLD 4720 29 August 2017 McCullough Robertson GPO Box 1855 BRISBANE QLD 4OO1 Attention: Mr Rodney Bell Dear Mr Bell Road Closure Application Reference is made to your letter of 18 August 2017 seeking Council's views on the proposed application to close a section of unformed road in Lot 1 RP614138 (Bush Road). Council otfers no objection to the closure of this road and enclose signed statement of no objection and a signed copy of the sketch/drawing in relation to this application. Yours faithfully Michael Parker Acting General Manager lnfrastructure & Utilities Central Highlands Regional Council 36 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Central Highlands Regional Council 37 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 11.2 Award of Tender 2017T028C - Restoration of Shire Road Assets under Natural Disaster Relief and Recovery Arrangements DECISION ACTION REPORT Author: Kym Downey, Infrastructure Project Manager Authorising Officer: Gerhard Joubert, General Manager Infrastructure and Utilities EXECUTIVE SUMMARY: Central Highlands Regional Council (CHRC) has by agreement with Queensland Restoration Authority (QRA), committed to delivering two packages of Natural Disaster Relief and Recovery Arrangements (NDRRA) restoration works by 31 March 2018 as part of an administration trial of a proposed up-front funding model. Through this trial, Package One is to be delivered by Contractors and Package Two delivered by Council Day Labour. Tender 2017T028C for the delivery of Package One closed on 22 December 2017 and this report provides the tender evaluation panel recommendation to award the contract. OFFICER RECOMMENDATION That Central Highlands Regional Council endorse the tender panel recommendation to award tender 2017T028C “Restoration of Shire Road Assets under the National Disaster Relief and Recovery Arrangements Initiatives – Package One” to T & C Excavations (Qld) Pty Ltd for $1,127,260.12 (exclusive of GST). REPORT: CHRC has by agreement with QRA, committed to delivering two packages of Natural Disaster Relief and Recovery Arrangements (NDRRA) restoration works by 31 March 2018 as part of an administration trial of a proposed up-front funding model. Through this trial, Package One is to be delivered by Contractors and Package Two delivered by Council Day Labour. The tender for the delivery of the works in Package One was released via LG Tenderbox and advertised in Central Queensland News on Friday, 1 December 2017 with a closing date of 22 December 2017. The documents were downloaded by 81 entities - 7 from postcode 4720 (Emerald), 1 from 4723 (Capella), 3 from postcode area 4702 (Gracemere, Kabra and Banana). Responses were received from three Tenderers as detailed below. Tenderer Tender Submitted Bellequip Pty Ltd $1,259,095.00 G & R Brown & Sons Pty Ltd Non-Conforming T & C Excavations (Qld) Pty Ltd $1,127,260.12 Subsequent to the close of Tender, G & R Brown advised that, due to an increase in other work commitments, they did not have sufficient resources to ensure delivery of Package One by 31 March 2018. As this is a key requirement of the tender, their Tender Response has been deemed non-conforming. Tenders were evaluated on a weighting of Price (60%), Experience (15%), Construction Program (10%), Resources (10%) and Local Preference (5%). The tender panel comprised an officer from procurement, an officer from infrastructure and an independent external consultant. The outcome of the assessment by this panel is as detailed below: Central Highlands Regional Council 38 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Relevant Construction Local Price Resources TOTAL Summary Experience Program Content (60%) (10%) (100%) (15%) (10%) (5%) Bellequip Pty Ltd 42% 6% 7% 7% 2% 65% G & R Brown & Sons Pty Ltd 54% 10% 2% 5% 2% NC T & C Excavations (Qld) Pty Ltd 44% 11% 8% 8% 2% 72% The recommended tenderer from the weighted assessment is T & C Excavations (Qld) Pty Ltd who submitted a conforming tender and have previous experience in the delivery of NDRRA restoration works in the council area. CONSIDERATIONS / IMPLICATIONS: Risk Rating Summary Project Risk Report 100% 5 4 3 1 Rating 2 1 1 1 1 Risk Appetite 1 0% 0 Health & Safety Service Delivery Financial Community Environment Risk Impact Category Outside Risk Appetite Threshold Within Risk Appetite Threshold Risk: Nil Corporate/Operational Plan Reference: 2. Building and Maintaining Quality Infrastructure; 2.1.4 - Plan and deliver essential infrastructure that supports a sustainable future. Financial: The restoration works are funded through NDRRA arrangements. The tendered price is within the value of the approved submission value. Statutory/Policy/Delegations: The recommended tender complies with the Value for Money requirements of NDRRA funding. Local Preference Policy (CHRC0028) effective date 1 January 2018 Where the total contract value will be in excess of $200,000 in a financial year, all offers will be treated in accordance with the identified evaluation criteria and weighting detailed in council’s published invitation document taking into consideration the procurement context, although the weighting should not exceed a maximum of 5%. Tenders greater than $200,000 will where practical, have a demonstrated local content of 30% by the tenderer in their submission. Communication/Engagement: Nil ATTACHMENTS: Nil – END OF REPORT – Central Highlands Regional Council 39 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 12 DEPARTMENTAL UPDATES DEPARTMENTAL UPDATE REPORT Author / Authorising Officer: Michelle Webster, General Manager Commercial Services Gerhard Joubert, General Manager Infrastructure and Utilities EXECUTIVE SUMMARY: The following information provides an update on key activities for the Commercial Services, Corporate Services, and Infrastructure and Utilities Departments Commercial Services Key Activities Summary 1. Airport 2. Quarry 3. Saleyards 4. Land Development 5. General Manager Commercial Services Attachments 1. Emerald Airport - AAA Technical Presentation 2017 - David Voss and Shane Ritchie Corporate Services Key Activities Summary 1. King and Co procurement works – pre-qualified suppliers 2. King and Co procurement works – tender documentation 3. Fees and Charges - Budget Infrastructure and Utilities Key Activities Summary Water Utilities 1. Gladstone Water and Wastewater Interest Day 2. Water Skills Partnership Meeting 30 November 2017 3. State Government Reorganisation 4. Woorabinda Draft Memorandum of Understanding 5. Blackwater Mine Workers Club – Memorandum of Understanding 6. Customer Service Standards Infrastructure 1. Building Our Regions Round 3 Floodway Resilience Program 2. Fibrecrete Trials and Proposed Works Central Highlands Regional Council 40 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Commercial Services 1. Airport Operational Minor storm damage was caused to the airport from thunderstorm activity. One light aircraft was flipped onto its back and was severely damaged and one other aircraft was moved 45 degrees with no damage. Avisure bat audit report for the Botanic Gardens has been received. Further discussions to be held with the Communities Department. Qantas and Virgin Australia reduced flights over the Christmas period for December by approximately 30. Manager Airport filled the role of Acting General Manager Commercial Services for part of December. Airport Feasibility Study Manager Airport held a general follow up discussion with AirBiz at the AAA conference in Adelaide in November. No additional agenda items added. AirBiz has been periodically sharing some industry data on airport activities with Manager Airport for general awareness. Capital Projects Maintenance shed for Polaris and ER Trailer Shed has been sourced and will be purchased late January 2018. Extend/widen taxiway B-1 & B2 to taxiway D as first stage of GA apron area upgrade Request for operational works approval has been forwarded to CHRC Planning. Security fencing to lot 3 RP856060 to join existing boundary Project is no longer required and has been removed from airport CAPEX budget. Emerald Runway Enrichment Collation of technical data is continuing. Staff Housing convert to Offices Project has been removed from 2017/18 CAPEX budget and will be considered for the 2018/19 airport CAPEX budget due to the unexpected delays and additional workload associated with the runway enrichment project. Australian Airports Association National Expo Manager Airport attended the Australian Airports Association (AAA) national conference in Adelaide from the 13 to 17 November 2017. The program was carefully designed to be relevant to all business areas of regional and mainline airports. A wide range of pertinent airport topics and subject matters were facilitated by industry experts. Networking opportunities were attended and numerous additional meetings were engaged in. Manager Airport also facilitated a presentation to the attendees on day five. Overall the conference provided a high level of value to the attendees and it also created opportunities for Emerald airport and other airports to share best practise models and seek out methods of potential enhancement of airport infrastructure, management and capital investment. Central Highlands Regional Council 41 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Conference Highlights DAY 1 Travel day. AAA annual general meeting and proxy vote Industry networking, problem solving and sharing of information. DAY 2 Aviation Outlook 2018. Mr. Peter Harbison, Executive Chairman CAPA - Centre for Aviation, ‘Evolving airline trends in 2017’; Overview and analysis of the impact of new aircraft technology on route network planning and airport city pairing. ‘The Australian marketplace and competitive conditions’. Business opportunities and financial threats for the airport and airline industry in 2018. ‘Capital Efficiency – Creating Shared Value’. Topics included how to develop a method and strategy to improve returns on assets as well as how to introduce initiatives that can be tailored to improve capital efficiency. Also discussed was the level of benefits that come from optimising investment and delivery of assets. ‘Airport Cybersecurity and the issues to be considered’; participant’s workshopped the risk of operational disruption or loss of important data from cyber-attack that is rapidly growing with threats becoming more sophisticated. Addressing information, physical security and cyber security is therefore a critical component of operating an airport. Further attention was given to the impacts of cyber-attacks on infrastructure and a review of pragmatic frameworks that both regional and major airports can adopt to understand and address the risks. DAY 3 ‘The Importance of Aviation in South Australia’. This was delivered by The Hon. Jay Weatherill MP, Premier of South Australia. Examples of airport growth across the State were delivered along with an analysis of regional data. Challenges now and into the future were promulgated and solutions discussed and shared amongst all airports. ‘Changing and Challenging Times for CASA and Industry’, Mr Shane Carmody, Chief Executive Officer and Director of Aviation Safety, Civil Aviation Safety Authority. It was highlighted that CASA regulates well over 300 aerodromes in Australian territory, stretching from the Cocos Islands in the west to Lord Howe Island in the east, and from Boigu Island in the north to Wilkins, Antarctica, in the south. They range from some of the busiest international airports in the world in the heart of our major cities, to remote aerodromes that are lifelines to many of Australia’s smallest and most isolated communities. Discussions were shared pertaining to how we continue maintaining and enhancing aviation safety in and around aerodromes. Compliance activities are increasing within airports which is creating a resourcing challenge. Airlines, Airports, Airservices – ‘Australia’s Aviation Ecosystem’, Jason Harfield, Chief Executive Officer, Airservices Australia. Highlighted were the changes in airspace regulations and current and future impact upon airports. ‘Future Development of Western Sydney Airport’, The Hon. Paul Fletcher MP, Minister for Urban Infrastructure. Changes to the Sydney aviation base will create numerous issues and challenges, however the introduction of a second airport will create additional slot times and the capacity to increase flight services out of the Sydney basin into regional airports. ‘Issues for Consideration in Staff Management at Regional Airports’. This session highlighted the challenges that regional airports are facing as they try to attract quality staff and management within a complex aviation environment. Also discussed was how do regional airports motivate, retain and upskill staff. DAY 4 ‘The Emergency Management Plan at Essendon Airport in Practice’, Chris Cowan, Chief Executive Officer, Essendon Fields. A major incident occurred at Essendon Airport on 21 February, 2017. This was the first major incident at Essendon Airport since 1978. An incident of this type brings unique challenges and key learnings which were discussed at the airport forum, particularly in regard to private enterprise developments within close proximity of airports. Case Study – ‘Identifying the Risk’, Joe Hain, Team Leader Aerodromes, Air Navigation, Airspace and Aerodromes Branch, Civil Aviation Safety Authority. The Aerodrome sector risk profile, Central Highlands Regional Council 42 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 developed by aerodrome industry professionals and CASA, provides a source of information of risks and hazards that may be present at various aerodromes. The contextualisation of risk specific to the aerodrome may influence risk identification and mitigation and this was discussed in depth. Workshopping was undertaken in regards to aviation safety systems. A review of Non Compliance Notices (NCN) that have been issued to aerodrome operators over the past several years was presented for learning purposes. These NCN’s demonstrated trends in compliance challenges across the aerodrome network. DAY 5 ‘MOS Part 139 Post-implementation Review – Changing the Rules’, Darren Angelo, Senior Standards Officer (Aerodromes and Heliports), Civil Aviation Safety Authority. With consultation on the rules now open, CASA explained the impetus for updating the rules in Part 139 and the policy foundations driving the change proposals. Also covered was what is next if the proposals are accepted and how aerodrome operators will be supported to meet the new requirements. The issue of compliance with changing regulations was raised and it is acknowledged that airports are requiring greater resources to comply with a number of regulatory needs. ‘Lightning and Airports – Safety and Operational Implications from a World-First Climatological Lightning Risk Study’, UBIMET. While there are International Civil Aviation Organization (ICAO) recommendations on when to stop ground handling in the event of an approaching thunderstorm to ensure safety of ground personnel and passengers, there are no clear rules on when to resume operations. Operational shutdowns are an expensive cost to the airlines and to the airports. Methodologies were discussed as well as improvements in technologies to help minimise cost impacts incurred from operational shutdowns. ‘Emerald Airport Surface Enrichment – Maximising the Life of Pavement Infrastructure’, David Voss, Manager Airport, Central Highlands Regional Council and Shane Ritchie, Associate Director – Transport, AECOM. Emerald airport shared a presentation on runway resurfacing being a costly exercise for a low volume airport and how various options to prolong the life of the asset or defer these costs provides welcome relief. The application of a surface enrichment is attractive as it’s a low-cost product designed to extend the life of bituminous surfacing by delaying the onset of weathering and breakdown in the surfacing experienced under normal use. (Presentation minus the speaker’s notes are attached). Additional meetings held by Manager Airport with various stakeholders; Civil Aviation Safety Authority (CASA) AirBiz aviation consulting UBIMET weather systems AECOM consulting Airservices Australia 2. Quarry Operational Crushing has been completed at Mungabunda Quarry with a total of 50,000 tonnes being crushed over this crushing period. This material is being utilised by council for local road upgrades. Also some material will be left in stockpile for future use. Minimal Crushing has been completed at Shepton Quarry material has only been made to suit the demand of sales. A variety of products have been sold in the month of December with underground mix being the largest amount for the month. This product is a mix designed for an underground coal mine in the area which is used for building road surfaces under the ground. The material sourced for this mix was previously sourced from 3 different quarries in our local area. However with the close working relationship with the contractor and the quality of Shepton materials we were able to make the required mix into one pile ready for delivery to the mine. Minor maintenance has been carried out on the fixed crushing plant in the month of December with some more significant repairs being required in the New Year. Capital Projects Regulatory Compliance - Fencing, Signage and Precoat area Central Highlands Regional Council 43 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Pre coat tanks have been removed from the old pre coat area and the ground underneath rehabilitated. Precoat Plant Upgrade to meet compliance Pre coat stacker has finished construction at Gerada Engineering and will be shipped back to Shepton in due course. 3. Land Development Nil to report 4. Saleyards Operational Total numbers sold at Regular Auction Sale was 2,475 head plus an additional 777 head Private Weigh cattle. Total gross sales for the month of December $2,796,770.08 with the end of the year close of selling only two sales were conducted in this month. The market has seen some decline due to the ongoing dry conditions in recent weeks. The average sale yarding’s have remained static. Capital Projects Concrete Pens 1 to 8 This project was awarded to Install Solutions with the first part of the project being the selling pens now completed and in full use again for the Cattle Sales. The second part of this contract job was the concreting around the double decker ramp with Install Solutions having completed this total job and all of all these works are now finished. Additional Draft Facility Bill Vowles from Kattlegear was to conduct an onsite visit on the 6 and 7 December to further consult with all stakeholders on the proposed draft plan for the redesign. This has been rescheduled for 22 and 23 January. Full Weighbridge Deck This project was awarded to Mettler Toledo with their civil contractor commenced onsite 11 December to complete excavation and foundation construction works. Mettler Toledo have now completed installation of the weighbridge. Bill Vowles from Kattlegear is now doing the design for the weighbridge cage and once complete this will go out to suppliers for quoting. 5. General Manager Attended Meeting with Mackay Regional Council and Peak Services 14/12/2017. Attended meeting with Pat Lyons regarding GP Super Clinic 15/12/2017. Acting Chief Executive Officer from 18/12/2017 to 03/01/2018. Attended meeting with Queensland Treasury Corporation 12/01/2018. Trustee Lease Application Lot 14 on Plan BH113 The trustee lease application for lot 14 on BH113 between CHRC and Ms McBryde and Ms Hood has been completed with the Registration Confirmation Statement received from the Department of Natural Resources and Mines received on 21/12/2017. Corporate Services 1. King and Co procurement Works – Pre-Qualified Suppliers A letter was received from King and Co on the interpretation of "pre-qualified supplier". Council is following the legalisation in the correct manner. Central Highlands Regional Council 44 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 2. King and Co procurement Works – Tender Documentation A full suite of tender documents has been drafted and approved for medium works in line with Australian Standard AS 4000. Consultancy tender documents need to be completed. Currently still using the current suite of documents for supply of goods and services as there is no change to legalisation or legal terms. 3. Fees and Charges – Budget The management accounting team has commenced discussions on the fees and charges model for 2018/19, with work being commenced inputting costs relating to the various fees and charges. The costs model is in the early stages of preparation. There has been discussion to potentially increase fees and charges by a base 2%, however no decision on this has been made to date. As at the 15th January 2018, Council has received $5,966,620 in fees and charges revenue compared to the full year budget of $13,481,189. Work is currently in progress to finalise proposals for fees and charges for 2018/19. Infrastructure and Utilities Water Utilities 1. Gladstone Water and Wastewater Interest Day Fast Facts: Wednesday 29/11/2017 from 8:30 – 14:30. Held at the Gladstone Entertainment Centre and on the harbour. ~ 100 attendees (registration was free). 7 x 20 min presentations and 2 equipment demonstrations. Topics included Trade Water, Energy reduction by Baseline Solar, Pigging, ISO 55001 Certification and more. Multiple networking opportunities, presenter catch up and informative cruise of the Gladstone Harbour. Central Highlands Regional Council was represented by four employees at the Gladstone Regional Council’s Water and Wastewater Interest Day. Approximately 100 attendees from the Central Queensland area and beyond participated. Most people represented local water providers and councils however some industry representatives were there with stalls or as operator/maintainers of some local treatment plants. Dave Cameron attended on behalf of Queensland Water Directorate (qldwater) and also shared information on the Queensland Water Regional Alliance Program (QWRAP). Some spectacular photos, interesting graphs and short power point summaries were shared on a variety of topics listed below: Pigging Agnes Water Desalination Seawater Intake pipeline by Trility. Contract Risk Allocation by Gladstone Regional Council and Aecom. Reducing Energy Costs by installing Baseline Solar Photovoltaic System by Bundaberg Regional Council. Trade Waste Experience by Livingstone Shire Council. CCTV Data Management by Gladstone Regional Council and Retic Manager. ISO 55001 Certification by Gladstone Area Water Board. QWRAP by qldwater. While there was something in every presentation to learn from, compared with how we do things and some ideas that we should be aspiring to – there were two topics that captured my interest and imagination more than the others. The previous experience, constraints, planning, execution and results presented around the Agnes Water pigging project were terrific. Underwater photos, drone footage and before and after comparisons helped show the scale of their task, explain why and how they did it and showed evidence of the success of the project. The presentation about solar installations at Bundaberg STP sites was full of trending data, cost comparisons and the bonus was that the project has been funded by Works for Queensland grants so the Central Highlands Regional Council 45 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 good news of reduced energy operating costs continues into the future for the council with no capital costs to cover. During breaks equipment demonstrations took place for interested attendees – the Gladstone City Council valve manipulator and vacuum truck was there to show the benefits of mechanical aides to the network teams. The Council’s CCTV van was also set up to show its capabilities - with an added motivation to showing that particular piece of equipment – the Council is planning to upgrade their CCTV van and want to sell their current one. When completing our feedback for the organisers, three of us from CHRC commented that finishing the day with the harbour cruise was a really unique opportunity. Though costly, weather dependant and not possible in most Central Queensland locations it offered something different to the normal round of golf or invitation to dinner. It provided a great networking opportunity and ample time to do some Q&A with the presenters while enjoying a BBQ lunch, the sea breeze and commentary about the multitude of infrastructure around the harbour. It was a captive group to converse with however everyone was there willingly and enjoying the experience. We thought that was the key to the whole day being a great success. 2. Water Skills Partnership Meeting 30 November 2017 Manager Water Utilities, Peter Manning, attended the Queensland Water Directorate (qldwater) Water Skills Partnership meeting on 30 November. Topics discussed at the meeting included: National Water Training Package – Diploma of Water Operations – an update on this was provided to the December Finance and Infrastructure Standing Committee meeting. Department of Training (DET) advice – qldwater is engaged to provide advice on industry requirements for training. A new potential funding opportunity was the “Training for Emerging, Innovative Industries Fund (TEIIF)”. This was identified before the State election and its future was Central Highlands Regional Council 46 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 uncertain. From discussion, qldwater will develop EOI based on developing supervisory staff to build technologically proficient teams, if funding becomes available. Operator Certification - qldwater and WIOA have commenced drafting of a combined Drinking Water/Recycled Water/Wastewater Operator Certification Framework. The intention is for the Framework to be available early in 2018. “Aqua Card” – It has agreed by the SEQ Joint Operations Committee (JOC) and qldwater TRG that qldwater (through the Qld Water Skills Partnership) will proceed with the coordination and development of an “Aqua Card” for industry personnel and contractors which will essentially be a water quality and hygiene 101 training course. An initial pilot will be undertaken in SEQ. Water Skills Forum – the agenda for the forum which will take place on 28 February 2018was discussed. 3. State Government Reorganisation Our regulator as a drinking water and sewerage service provider was the Department of Energy and Water Supply (DEWS). Following the Queensland state election in November, and the subsequent machinery-of-government changes, the Department of Energy and Water Supply is combining functions with the Department of Natural Resources and Mines. The new Department of Natural Resources, Mines and Energy (DNRME) is the responsibility of the Honourable Minister Anthony Lynham MP, and will be led by James Purtill as Director-General. 4. Woorabinda Aboriginal Shire Council - Memorandum of Understanding The draft Memorandum of Understanding for technical assistance to Woorabinda Council Aboriginal Council (WASC) was presented to Council in December. Amendments have been made to the MoU and it will be ready to be progressed with WASC. CHRC have provided some technical assistance to WASC this month with operation of their water treatment plant subsequent to power failure leading to emptying of their reservoirs. 5. Blackwater Mine Workers Club - Memorandum of Understanding Negotiations have continued with the Blackwater Mine Workers Club on the memorandum of understanding (MoU) regarding access to the golf course property for the Blackwater sewage treatment plant (STP) irrigation upgrade project. An updated MoU and draft sub-lease agreement were sent to the club in December. A meeting was held on 12 January to review the document. One of the documents had not been seen by most of the attendees due to some personnel changes. A follow up meeting is now scheduled for 19 January. The club had previously provided written approval for works to commence on the site and the irrigation works, including storage dam, are well progressed. 6. Customer Service Standards Our desired standards of service (DSoS) were adopted by council in December 2014. These include measures such as water quality and response time to water and sewerage complaints. Under the current Water Supply (Safety and Reliability) Act the service standards are to be reviewed at least every 5 years. We are intending a review prior to this as the regulator has made suggestions on other information to include in the service standards. We are currently reviewing documents prepared by other providers (Gympie Regional Council for example). We currently report against different parameters in the DSoS in two different documents: The annual state reporting Key Performance Indicators (KPIs) includes reporting compliance with our response times for incidents. The Drinking Water Quality Management Plan Annual Report provides information on drinking water quality compliance. The current CRM systems does not easily collect all data required for measuring response times, and that is an improvement intended to be made with the new corporate software package. Infrastructure 1. Building Our Regions Round 3 – Floodway Resilience Program Central Highlands Regional Council 47 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Council recently requested tenders for the construction of 17 floodways as part BOR3 Floodway Resilience program and awarded the contract to Central Hire & Contracting Pty Ltd of Capella. The BOR3 Floodway Resilience program funding of $1,584,028 is for the construction of 24 floodways, the remaining 7 will be constructed in house. The tenders closed on Monday 20 November 2017 at 2pm with documents being lodged with the LG Tender Box in E-Tender format. At closing of Tenders, submissions had been received from the following ten (10) tenderers: 1. Ark Construction Group Pty Ltd 2. Bellequip Pty Ltd 3. Black Cat Civil Pty Ltd 4. G & R Brown & Sons Pty Ltd (Trading as Brown Contractors) 5. Central Hire & Contracting Pty Ltd 6. Civil Mining & Construction Pty Ltd 7. Epoca Constructions Pty Ltd 8. JRT Civil Pty Ltd 9. McCosker Contracting Pty Ltd 10. Mick's Fairdinkum Concrete Pty Ltd The tenders were evaluated with the following weighting Price 50% Relevant Experience 25% Construction Program 15% Tenderer’s Resources 5% Development of Competitive Local Business and Industry 5% Central Hire & Contracting Pty Ltd ranked 1st with a total price of $999,240, followed by Bellequip Pty Ltd 2nd with a total of $1,064,320 and 3rd Brown Contracting with a total of $1,063,717. 2. Fibrecrete Trials and Proposed Works Infrastructure has recently trialled the use of Fibre Reinforced Concrete (Fibrecrete) on two Capital footpath projects in Springsure with great success. Fibrecrete is concrete containing fibrous material which increases its structural integrity. It contains short, discrete fibres that are uniformly distributed and randomly oriented and eliminates the need for traditional steel reinforcing. Fibrecrete is widely used throughout the construction industry for pathways, bikeways, and shed slabs by Councils and the Mining sector and has previously been approved by Main Roads. The cost savings using this product include; No reinforcing steel required Reduced handing costs Reduced time taken to prep and place No concrete supports required (chairs) For large projects it may even save the need for a pump truck (concrete agitator trucks cannot drive over placed steel) One of the biggest advantages is Safety. If we use Fibrecrete it eliminates the need for our staff to lift the 6m x 2.4m sheets of reinforcing steel, and on average can save approximately 25 labour hours/ 100mtrs of footpath. These savings, combined with the savings on material and labour costs, outweigh the additional costs to purchase the fibrecrete which is on average approximately 25% more than traditional concrete mixes. The Infrastructure team are currently investigating the use of this product on the “TMR Cycle Network Local Government Grants Program - Bikeway Enhancement Project” in Emerald. Attachments 1. Emerald Airport - AAA Technical Presentation 2017 - David Voss and Shane Ritchie [12.1.1] – END OF REPORT – Central Highlands Regional Council 48 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Emerald Airport Surface Enrichment Maximising the Life of Pavement Infrastructure David Voss – Manager Airport Shane Ritchie – AECOM Australia Central Highlands Regional Council 49 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Emerald Airport, Surface Enrichment Project Central Highlands Regional Council 50 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 • Runway 06/24, 1900 x 30m (asphalt surfacing, grooved) • PCN 30/F/D/X(1350)/T • Cross Runway 15-33, 926 x 18m • RPT Apron (6 bays), GA Apron • Fokker 70, Dash 8-Q400, ATR 72 Emerald Airport, Surface Enrichment Project Central Highlands Regional Council 51 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Pavement Specifics • PCN 30/F/D/X(1350)/T • Runway Extension in 1997 • Full length asphalt overlay in 1997 • Surfacing currently 20 years • Crack sealing activities • Runway extension areas have higher deflections than original runway • Weathering of surface and oxidisation of asphalt binder. • Sound aggregates, very little visible sign of polishing • Friction performance sound for a 20 year old surface, above Maintenance Planning Level. Emerald Airport, Surface Enrichment Project Central Highlands Regional Council 52 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Pavement Performance • Zone 1 and 3 requires pavement rehabilitation or reconstruction • Zone 2 and Taxiway B require resurfacing only Project Objectives • Achieve required pavement upgrades where required • Look at ways to preserve the asset in zone 2 and delay expenditure if practical • Maintain current airport operations Emerald Airport, Surface Enrichment Project Central Highlands Regional Council 53 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Surface Enrichment Trials - Planning • Scope of Works − Product GSB-88 and post-applied sand − Runway 06/24 – 9m to 15m CL offset (both sides), 4 runs at 200m length each − Taxiway B – wheel track areas • Restricted Airfield Operations − Closure to 06/24, 12pm Sat – 11am Sun • Risk Management • Program − Baseline Friction Test, Feb 2016 − Surfacing Trial, 12 th March, Sat 12pm – 4pm − Friction Testing (daily from Sun 13 th March to Tues 15 th March 2016) Emerald Airport, Surface Enrichment Project Central Highlands Regional Council 54 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Emerald Airport - Friction Results (Micro Emerald Airport - Friction Results (Macro 95km/h) 65km/h) Time Trend Time Trend 0.85 0.8 0.75 0.8 0.7 0.75 0.65 0.7 0.6 DO MPL 0.65 0.55 MFL Run 1 Friction Value Friction Value Friction 0.5 Run 2 0.6 Run 3 0.45 Run 4 0.55 0.4 0.5 0.35 0.45 0.3 0 10 20 30 40 50 60 70 0 10 20 30 40 50 60 70 Hours Following Application Hours Following Application Emerald Airport, Surface Enrichment Project Central Highlands Regional Council 55 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Surface Enrichment Trials – Full Scale Works • Scope of Works − Product GSB-88 and post-applied sand − Runway 06/24 – Ch. 1314 – 2754 (1440m x 30m) − Taxiway B − Rubber Removal − Pavement marking • Restricted Airfield Operations − Closure to 06/24, 12pm Sat – 11am Sun • Spraying Plan / Methodology − Sub-sectioning − Baseline Friction Test − Surfacing, 8 th April 2017, Sat 12pm – 9pm − Friction Testing (daily from Sun 9th March to Tues 11 th March 2016 Emerald Airport, Surface Enrichment Project Central Highlands Regional Council 56 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Emerald Airport, Surface Enrichment Project Central Highlands Regional Council 57 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Emerald Airport, Surface Enrichment Project Central Highlands Regional Council 58 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Key Metrics • XX Learnings and Improvements • XX Summary • XX Emerald Airport, Surface Enrichment Project Central Highlands Regional Council 59 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Central Highlands Regional Council 60 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 13 GENERAL BUSINESS Central Highlands Regional Council 61 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 14 CLOSED SESSION 14.1 Departmental Update 15 LATE AGENDA ITEMS 16 CLOSURE OF MEETING Central Highlands Regional Council 62 of 62