Finance and Infrastructure Standing Committee Meeting

Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 11 June 2019 At 8:30 am

For the purpose of considering the items included on the Agenda.

Scott Mason Chief Executive Officer

OUR VISION A progressive region creating opportunities for all

OUR MISSION We are a council committed to continuous improvement, a sustainable future and efficient investment in our communities

OUR VALUES Respect and Integrity Accountability and Transparency Providing Value Commitment and Teamwork COUNCIL AGENDA OUR PRIORITIES Strong, vibrant communities Building and maintaining quality infrastructure Supporting our local economy Protecting our people and our environment Leadership and governance Our organisation 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

AGENDA CONTENTS

1 PRESENT ...... 3 2 APOLOGIES...... 3 3 LEAVE OF ABSENCE...... 3 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ...... 3 4.1 Minutes - Finance and Infrastructure Standing Committee Meeting - 14 May 2019 ...... 3 5 BUSINESS ARISING OUT OF MINUTES ...... 13 6 REVIEW OF OUTSTANDING MEETING ACTIONS ...... 13 7 REVIEW OF UPCOMING AGENDA ITEMS...... 13 8 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS ...... 13 9 DECISION ACTION REPORTS...... 14 9.2 Customer and Commercial Services...... 14 9.2.1 Australian Airports Association National Conference - Gold Coast ..... approx 5 mins ...... 14 10 INFORMATION REPORTS ...... 42 10.2 Customer and Commercial Services...... 42 10.2.1 Emerald Airport Advisory Committee Meeting Minutes - 17 April 2019 ...... 42 10.2.2 Emerald Saleyards Coordination Committee Meeting Minutes - 22 May 2019...... 48 10.2.3 Customer and Commercial Services Departmental Update ..... approx 10 mins ...... 58 10.3 Infrastructure and Utilities...... 79 10.3.1 Infrastructure and Utilities - Departmental Update .... approx 10 mins...... 79 11 CLOSED SESSION ...... 89 11.1 Procurement Exception - Engagement GQI Consulting - Radio Communications Network Advisory Services ..... approx 10 mins...... 89 12 GENERAL BUSINESS ...... 89 13 LATE AGENDA ITEMS ...... 89 14 CLOSURE OF MEETING ...... 89

Central Highlands Regional Council 2 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

1 PRESENT

2 APOLOGIES

3 LEAVE OF ABSENCE

4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

4.1 Minutes - Finance and Infrastructure Standing Committee Meeting - 14 May 2019

Central Highlands Regional Council 3 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Finance and Infrastructure

Standing Committee Meeting

Meeting of the Central Highlands Regional Council Finance and Infrastructure Standing Committee Meeting held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 14 May 2019

Commenced at 8.30am

MINUTES

COUNCIL

Central Highlands Regional Council 4 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

CENTRAL HIGHLANDS REGIONAL COUNCIL

FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING

TUESDAY 14 MAY 2019

MINUTES CONTENTS

PRESENT ...... 2 APOLOGIES ...... 2 LEAVE OF ABSENCE ...... 2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ...... 2 Finance and Infrastructure Standing Committee Meeting: 16 April 2019 ...... 2 Business Arising Out Of Minutes ...... 2 Outstanding Meeting Actions ...... 2 Review of Upcoming Agenda Items ...... 2 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 2 DECISION ACTION REPORTS ...... 3 National Saleyards Expo – Roma 2019 ...... 3 DISCUSSION REPORTS ...... 3 Second main north-south highway initiative ...... 3 Draft Queensland Transport Strategy ...... 4 Flood Totem Update ...... 4 INFORMATION REPORTS ...... 4 Customer and Commercial Services – Departmental Update ...... 4 Infrastructure and Utilities – Departmental Update ...... 6 CLOSED SESSION ...... 6 Native Title – Contingent Liability ...... 6 Customer and Commercial Services – Departmental Update ...... 7 CLOSURE OF MEETING ...... 8

Central Highlands Regional Council 5 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING – TUESDAY 14 MAY 2019 – PAGE 2

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING HELD AT 8.30AM TUESDAY 14 MAY 2019 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), G. Godwin-Smith (Deputy Mayor / Chair) Councillors C. Brimblecombe, M. Daniels, G. Nixon and C. Rolfe

Officers General Manager Corporate Services M. Gatt, General Manager Infrastructure and Utilities G. Joubert, General Manager Commercial Services M. Webster and Minute Secretary L. Pugh.

Observer(s) Nil

APOLOGIES Nil

LEAVE OF ABSENCE Nil

CONFIRMATION OF MINUTES OF PREVIOUS MEETING Finance and Infrastructure Standing Committee Meeting: 16 April 2019 Resolution: Cr Rolfe moved and seconded by Cr Brimblecombe “That the minutes of the previous Finance and Infrastructure Standing Committee Meeting held on 16 April 2019 be confirmed.”

FISC 2019 / 05 / 14 / 001 Carried (6-0)

Business Arising Out Of Minutes Nil

Outstanding Meeting Actions Nil

Review of Upcoming Agenda Items Nil

MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil

Central Highlands Regional Council 6 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING – TUESDAY 14 MAY 2019 – PAGE 3

DECISION ACTION REPORTS

Customer and Commercial Services

National Saleyards Expo – Roma 2019

Executive Summary The National Saleyards Expo will be held in Roma from Tuesday 23 to Thursday 25 July 2019.

The conference program for the Australian Livestock Markets Association National Saleyard Expo will include topics such as biosecurity, trespass and livestock thefts, online selling, sustainable megatrends, transport chain of responsibility and will include a tour of the ACC’s Brindley Park Feedlot and Roma Saleyards.

Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That the Central Highlands Regional Council endorse Councillors C. Rolfe and Cr M. Daniels, to attend the National Saleyards Expo which is being held in Roma from Tuesday 23 July to Thursday 25 July 2019.”

FISC 2019 / 05 / 14 / 002 Carried (6-0)

DISCUSSION REPORTS

Attendance Manager Infrastructure, J. Hoolihan attended the meeting at 8:34am.

Infrastructure and Utilities

Second main north-south highway initiative

Executive Summary Central Highlands Regional Council received a letter from Senator the Honourable Ian McDonald, seeking Council’s support in advocating for a second main north-south highway from the western Darling Downs area through to the Atherton Tablelands, Cairns and beyond.

Resolution: Cr Brimblecombe moved and seconded by Cr Rolfe “That Central Highlands Regional Council support the advocacy of a second main north-south highway subject to existing maintenance funding not being impacted.

and further that;

That Central Highlands Regional Council support the advocacy of a second main north-south highway in Queensland and recommend that the route traverse through the Central Highlands.

FISC 2019 / 05 / 14 / 003 Carried (6-0)

Attendance Manager Infrastructure, J. Hoolihan left the meeting at 8:45am.

Central Highlands Regional Council 7 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING – TUESDAY 14 MAY 2019 – PAGE 4

Draft Queensland Transport Strategy

Executive Summary The Department of Transport and Main Roads have released their Draft Queensland Transport Strategy and seeking comment by 24 May 2019.

Resolution: Cr Nixon moved and seconded by Cr Daniels “That Central Highlands Regional Council receive the report.

FISC 2019 / 05 / 14 / 004 Carried (6-0)

Flood Totem Update

Executive Summary Council has allocated funding in the 2018/19 financial year to develop concepts for Flood Totems in the Botanical Gardens, Emerald. The intent is not limited to but include developing it as public art statements, reflective of local heritage and/or tourist attractions. This report provides an update on the project and is the commencement of engagement on the concepts and locations.

Resolution: Cr Brimblecombe moved and seconded by Cr Daniels “That Central Highlands Regional Council receive the report.

FISC 2019 / 05 / 14 / 005 Carried (6-0)

INFORMATION REPORTS Attendance Manager Airport, S. Kloppers attended the meeting at 9:02am. Coordinator Property Services, S. Williams attended the meeting at 9:15am.

Customer and Commercial Services

Customer and Commercial Services – Departmental Update

Executive Summary The following report provides an update on key activities for the Customer and Commercial Services department.

 Airport Operational:  Aviation maintenance and checks  Aircraft Landing Areas  Crack Sealing  Runway 06/24 strip  Car Park  Security  Airport Master Plan Review of the 2013 Plan  Helipads  Aerodrome Emergency Exercise

Central Highlands Regional Council 8 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING – TUESDAY 14 MAY 2019 – PAGE 5

Capital Projects:  Emerald Airport Runway Overlay  General Aviation Apron  Flood Mitigation Project  Garden Entrance to Emerald Airport  Airport Fire Systems  Resurfacing Rolleston and Springsure aerodrome  Quarry

Capital Projects:  Mobile Crushing Plant  Remote camp with showers and kitchens  Precoat plant upgrade to meet compliance  Construct stormwater run-off control system

 Saleyards

Capital Projects  Replacement of the Electrical Service Pits  Additional Double Decker Dump Ramp  20 x 10m Shed for Hay Storage  Light Pole Replacement  Additional drafting facility  Spelling paddocks

 Property Services

 General Manager  AirHub Project Update

Resolution: Cr Rolfe moved and seconded by Cr Nixon “That Central Highlands Regional Council receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of April 2019.”

FISC 2019 / 05 / 14 / 006 Carried (6-0)

Attendance Manager Airport S. Kloppers left the meeting at 9:10am. Coordinator Property Services S. Williams left the meeting at 9:21am. Manager Infrastructure, J. Hoolihan, Manager Water, Utilities P. Manning and Manager Project Development and Contract, Delivery K. Downey attended the meeting at 9:22am.

Central Highlands Regional Council 9 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING – TUESDAY 14 MAY 2019 – PAGE 6

Infrastructure and Utilities

Infrastructure and Utilities – Departmental Update

Executive Summary The following report provides an update on key activities for the Infrastructure and Utilities department.

 Queensland Freight Strategy – Advancing Freight in Queensland  Queensland’s First Walking Strategy  Media Release – A seal in sight for Springsure Tambo Road  Media Release – Local ideas sought for road safety grants  Road Safety Week 6 to 12 May 2019  Blackwater State High School raw water supply  Black Gully Wastewater Treatment Plant  Morton Park Development Project – Visitor Information Centre (VIC) Precinct  Real Time UV Data  Infrastructure Monthly Capex update

Resolution: Cr Brimblecombe moved and seconded by Cr Daniels” That Central Highlands Regional Council receive the Infrastructure and Utilities departmental update report, highlighting key activities for the month of April 2019.

FISC 2019 / 05 / 14 / 007 Carried (6-0)

Attendance Manager Infrastructure J. Hoolihan, Manager Water Utilities, P. Manning and Manager Project Development and Contract, Delivery K. Downey left the meeting at 9:45am.

CLOSED SESSION

Into Closed Session Resolution: Cr Rolfe moved and seconded by Cr Brimblecombe “That Council close its meeting to the public in accordance with Section 275 (1) (h) of the Local Government Regulation 2012 and that Council staff involved in the closed discussions remain in the room.”

FISC 2019 / 05 / 14 / 008 Carried (6-0)

The meeting was closed at 9:45am.

Attendance Coordinator Property Services, S. Williams attended the meeting at 9:46am.

Native Title – Contingent Liability

Attendance Coordinator Property Services, S. Williams left the meeting at 9:49am.

Central Highlands Regional Council 10 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING – TUESDAY 14 MAY 2019 – PAGE 7

Customer and Commercial Services – Departmental Update

Out of Closed Session Resolution: Cr Nixon moved and seconded by Cr Daniels “That the meeting now be re-opened to the public.”

FISC 2019 / 05 / 14 / 009 Carried (6-0)

The meeting was opened at 9:57am.

Native Title – Contingent Liability

Executive Summary This report provides a summary in relation to the landmark decision the High Court of Australia have delivered, where they determined the amount of compensation payable to a native title group for both economic and cultural loss.

The report also provides an overview of the administrative response in light of the recent High Court ruling.

Resolution: Cr Brimblecombe moved and seconded by Cr Nixon “That Central Highlands Regional Council:

1. Receive the information report; and, 2. Continue to record a contingent liability in its financial statements with respect to the potential for future compensation payments for the extinguishment of native title interests on land acquired by council.

FISC 2019 / 05 / 14 / 010 Carried (6-0)

Customer and Commercial Services – Departmental Update

Executive Summary The following report provides an update on key activities for the Customer and Commercial Services Department for the month of April 2019.

Resolution: Cr Daniels moved and seconded by Cr Rolfe That Central Highlands Regional Council receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of April 2019.

FISC 2019 / 05 / 14 / 011 Carried (6-0)

Central Highlands Regional Council 11 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING – TUESDAY 14 MAY 2019 – PAGE 8

CLOSURE OF MEETING

There being no further business, the Chair closed the meeting at 9:58am.

CONFIRMED

CHAIR

DATE

Central Highlands Regional Council 12 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

5 BUSINESS ARISING OUT OF MINUTES

6 REVIEW OF OUTSTANDING MEETING ACTIONS

7 REVIEW OF UPCOMING AGENDA ITEMS

8 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS

Central Highlands Regional Council 13 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

9 DECISION ACTION REPORTS

9.2 Customer and Commercial Services

9.2.1 Australian Airports Association National Conference - Gold Coast ..... approx 5 mins

DECISION REPORT

Date: 11 June 2019 Presentation Duration: Approx. 10 minutes

To: Finance and Infrastructure Standing Committee Meeting

Author: Aimee Carson, Executive Assistant Customer and Commercial Services

Authorising Officer: Michelle Webster, General Manager Customer and Commercial Services

File Reference: Nil

EXECUTIVE SUMMARY:

The Australian Airports Associations’ National Conference will be held on the Gold Coast from Tuesday 19 to Friday 22 November 2019. The National Conference provides an opportunity to hear the latest innovations in airport technology, learn about the latest developments in best practice principles and discover ways to increase non-aeronautical revenue. As per previous years, there is a dedicated Regional Airport Stream on day 2.

OFFICER RECOMMENDATION:

That the Central Highlands Regional Council endorse Councillors (to be named), to attend the Australian Airports Associations’ National Conference which is being held on the Gold Coast from Tuesday 19 to Friday 22 November 2019.

REPORT:

The Australian Airports Association (AAA) is a non-profit organisation that was founded in recognition of the need for one coherent, cohesive, consistent and vital voice for all aerodromes and airports across Australia. The AAA represents the interest of more than 260 airports and aerodromes Australia wide including local country community landing strips to major international gateway airports.

The AAA National Conference program will include over 80 speakers with topics of interest for every size airport and will host a dedicated Regional Airport Stream on day 2.

AAA have identified seven key benefits from attending the conference as follows:

 Hear the latest innovations in airport technology;  Learn about the latest developments in best practice principles;  Discover ways to increase non-aeronautical revenue;  Hear from industry about the newest advances in airfield pavements and lighting;  Discover how to integrate wildlife hazard management;  Learn about the latest safety products, practices and principles; and  Network with industry leaders, professionals and stakeholders.

Manager Airport, Salomon Kloppers has been approved to attend the conference and will be providing two presentations. It is expected that the Manager Airport will provide a report on attendance at the conference for Councillors’ information.

Central Highlands Regional Council 14 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Early bird booking discount closes on 31 July 2019, it is therefore prudent to seek Council consideration to the attendance of a Councillor/s at this time to benefit from the discounted rate.

CONSIDERATIONS / IMPLICATIONS:

Corporate/Operational Plan Reference: 5. Leadership and Governance; 5.4.1 - Optimise management of council’s commercial business units.

Budget/Financial/Resourcing:

(The registration fee to attend the full four day conference at early bird Registration Fee rates. The breakdown of registration rates are available within the $ 2,495.00 conference brochure attached.) Flights (Qantas flexi flights as at 03/06/2019) $ 908.00 (There is a number of accommodation options available ranging from Accommodation $168-$259 per night.) (Costing based on $220/night for 5 nights) $ 1,100.00 Total approximate cost per person $ 4,503.00

The proposed 2019/2020 operational budget at the time of writing this report makes provision for:

Conference Registrations Budget $ 50,000 Travel Budget $ 20,000 Accommodation Budget $ 26,900

Please note: No Allowance in the 2019/2020 budget has been made for Councillors to attend this conference.

Legal/Policy/Delegations: Code of Conduct for Councillors Policy.

Communication/Engagement: Not applicable.

Risk Assessment: It is considered that attendance to this conference would be low risk.

Timings/Deadlines: Registrations are now open.

Alternatives considered: That Council consider attendance or do not attend this conference.

SUMMARY:

The AAA National Conference provides an opportunity to hear the latest innovations in airport technology, learn about the latest developments in best practice principles and discover ways to increase non- aeronautical revenue. As per previous years, there is a dedicated Regional Airport Stream on day 2.

ATTACHMENTS:

1. 2019 AAA National Conference Registration Program [9.2.1.1]

– END OF REPORT –

Central Highlands Regional Council 15 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

3 NETWORKING FUNCTIONS 70 + SPEAKERS

700 + ATTENDEES 85 + EXHIBITION BOOTHS

AUSTRALIAN AIRPORTS ASSOCIATION NATIONAL CONFERENCE GOLD COAST 19 19-22 NOV

PROGRAMFORCentral THEHighlands LARGESTRegional Council AIRPORT AND EVENT REGISTRATION IN THE ASIA-PACIFIC REGION16 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

WELCOME TO THE AAA NATIONAL CONFERENCE 2019

THE 2019 AAA NATIONAL Networking opportunities are a key CONFERENCE OFFERS part of the AAA National Conference, offering delegates the opportunity to A STRONG PROGRAM network with industry leaders and INCLUDING A GREAT provide lasting memories. MIX OF AUSTRALIAN On behalf of the AAA, our partners AND INTERNATIONAL and our exhibitors, we look forward to PRESENTERS. seeing you at the 2019 AAA National Conference on the Gold Coast. The program has been carefully designed to be relevant to all Guy Thompson WELCOME business areas of airports. In keeping National Chairman with the successful format of previous AAA FROM THE years, Day 2 will feature a concurrent AAA NATIONAL stream focusing specifically on issues CHAIRMAN relevant to regional airports.

IT GIVES ME GREAT The Industry Exhibition will run PLEASURE TO INVITE from Tuesday to Thursday this year, allowing the opportunity to network YOU TO BECOME PART with both existing and potential OF THE AUSTRALIAN partners and industry suppliers. AIRPORTS ASSOCIATION’S The AAA National Conference (AAA) NATIONAL offers more ways than ever to CONFERENCE 2019. connect with all sectors of the aviation industry. We look forward The 2019 AAA National Conference to seeing you in November at the is the pre-eminent aviation AAA National Conference. conference and exhibition in the Asia–Pacific Region and this year Caroline Wilkie INVITATION is expected to attract over 800 CEO, AAA attendees from around Australia FROM THE CHIEF and the Aisa-Pacific region.

EXECUTIVE This year’s event will be held on OFFICER the Gold Coast. The program has a heavy focus on sustainability, technology, security, customer and commercial aspects of the aviation industry. It also has increased content relevant to Regional Council Mayors, councillors and CEOs as well as the traditional Airport Manager related content.

Central Highlands Regional Council 17 of 892 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

CONFERENCE PROGRAM SNAPSHOT

Monday 18 November 1400-1800 Women in Airports Forum Tuesday 19 November 0700-0830 Coffee in the Industry Exhibition INDUSTRY EXHIBITION 0830-1715 National Conference Sessions Major Airport Stream I Breakout Stream 1900-2200 Welcome Drinks and Networking Event I Garden Kitchen and Bar Wednesday 20 November 0800-0900 Coffee in the Industry Exhibition INDUSTRY EXHIBITION 0815-0900 The AAA Annual General Meeting 0900-1715 National Conference Sessions Major Airport Stream I Regional Stream 1900-2300 AAA National Airport Industry Awards and Gala Dinner I Arena GCCEC Thursday 21 November 0800-0830 Coffee in the Industry Exhibition INDUSTRY EXHIBITION 0830-1715 National Conference Technical Forum Sessions 1530-1600 Networking Drinks in the Industry Exhibition 1900-2300 Networking Event I Miami Marketta Friday 22 November 0900-1600 National Conference Technical Forum Sessions

“ THE 2018 PROGRAM HAD GREAT DIVERSITY WITH A FOCUS ON A NUMBER OF AIRPORT DISCIPLINES.”

AAA Airport Member

Central Highlands Regional Council 18 of 893 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

AAA NATIONAL CONFERENCE NETWORKING FUNCTIONS

SOCIAL TUESDAY 19 NOVEMBER THURSDAY 21 NOVEMBER NETWORKING 1900-2200 1900-2300 FUNCTIONS Welcome Drinks and Thursday Night Networking Networking Event Event Garden Kitchen and Bar, The Star

With its cascading greenery, modern design, and fresh seasonal menu, Garden Kitchen and Bar has all the ingredients for an incredible welcome reception and networking experience you won’t forget. The first networking event for the 2019 AAA National Conference at the Gold Coast will be one not to miss with indoor and outdoor exclusive use of the Garden Kitchen and Bar. We look forward to welcoming all delegates, partners and exhibitors Miami Marketta to the event. It could be the back streets of Thailand, Barcelona or New York City but it is right in Miami on the Gold Click Here Coast. Marketta Street Food, a laneway dining experience with 25 food vendors of all nationalities in the one space, take your entree from Spain, your main from Thailand and sweets from France. You will experience the recently Networking Partner opened Gin Bar and then be invited to select from a range of locally brewed craft beers, uniquely selected boutique wines, hand crafted cocktails and street food from every corner of the globe, all under one roof.

Click Here

Networking Partner

4Central Highlands Regional Council 19 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

AAA NATIONAL WEDNESDAY 20 NOVEMBER Special Guest MC: Paul McDermott AIRPORT 1900-2300, Arena at the Paul McDermott has remained INDUSTRY Gold Coast Convention and at the forefront of the Australian Exhibition Centre entertainment industry since the Doug AWARDS AND Anthony All Stars stormed to national The AAA National Airport Industry and international success in the 1980s. GALA DINNER Awards acknowledge organisations Since then this immensely popular and individuals achieving excellence entertainer and artist has proven to be within Australia’s airport industry. one of the most versatile in Australian The Gala Dinner will provide the history. perfect platform to present these His career spans writing and prestigious awards and celebrate the presenting national radio and success of the recipients and of the television programs. In the comedy 2019 Conference. There are seven arena he has performed sell out opportunities to sponsor awards at shows in Melbourne, Adelaide, this exclusive event. Montreal and Edinburgh to both public and critical acclaim. In recent years Paul has distinguished himself in the arena of film, and is also an accomplished artist. Paul McDermott is without doubt one of the most successful and popular performing Gala Dinner Partners artists Australia has ever produced.

Central Highlands Regional Council 20 of 895 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

NOMINATIONSOPEN 1 JULY

AAA NATIONAL AIRPORT INDUSTRY AWARDS

2019

AAA NATIONAL AIRPORT INDUSTRY AWARDS AND GALA DINNER WEDNESDAY 20 NOVEMBER 2019 7.OOPM ARENA, GOLD COAST CONVENTION AND EXHIBITION CENTRE

Celebrate and honour contributions and achievements made by AAA members during 2018-2019.

AWARDS [email protected]

Central Highlands Regional Council 21 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

REASONS TO ATTEND THE 2019 AAA NATIONAL CONFERENCE

THE PRE-EMINENT KEY BENEFITS OF ATTENDING AVIATION THE AAA NATIONAL CONFERENCE AND CONFERENCE EXHIBITION IN THE ASIA–PACIFIC 1. HEAR the latest innovations in airport technology. REGION. 2. LEARN about the latest developments in best practice principles in the industry. 3. DISCOVER ways to increase non-aeronautical revenue at airports of all sizes. 4. Hear from industry about the NEWEST ADVANCES in airfield pavements and lighting. 5. Learn about the LATEST safety products, practices and principles and how to apply them at your airport. 6. NETWORK with industry leaders, professionals and stakeholders.

REGISTRATIONS CLICK ARE NOW OPEN HERE https://airportsconference.asn.au/registration

Central Highlands Regional Council 22 of 897 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

INTERNATIONAL SPEAKERS

CRAIG RICHMOND PRESIDENT AND CHIEF EXECUTIVE OFFICER, VANCOUVER AIRPORT AUTHORITY

When: Tuesday 19 November, 1015-1045

Craig Richmond, President & CEO, Vancouver Airport Authority (YVR), is the driving force behind YVR, known for its innovative approach, forward-looking strategy and exceptional customer care. His strong aviation background spans diverse roles at home and abroad as a fighter pilot for the Royal Canadian Air Force, pivotal roles at YVR and CEO positions with Vantage Airport Group at six airports in three countries. Since rejoining YVR as President & CEO, Richmond has overseen the airport’s vision to become a world-class sustainable connecting hub linking Asia to the Americas.

JAMES BENNETT DIRECTOR OF AVIATION SERVICES, CITY OF PHOENIX

When: Wednesday 20 November, 0900-0930

James E. Bennett, A.A.E. serves as Director of Aviation Services for the City of Phoenix, Arizona. In this role he is responsible for the operation, management and development of three airports: Sky Harbor International, Deer Valley and Phoenix-Goodyear. In addition to directing the operations of these airports he is responsible for the development and implementation of a U.S. $2 billion capital investment program involving terminal building expansion, automated people movers and airfield improvements. These improvements are designed to accommodate additional growth at Sky Harbor International which currently serves 45 million passengers annually.

8Central Highlands Regional Council 23 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

KEYNOTE SPEAKERS

JASON HARFIELD CHIEF EXECUTIVE OFFICER, AIRSERVICES AUSTRALIA

When: Tuesday 19 November, 1430-1500

Jason Harfield, Jason Harfield was appointed Chief Executive Officer on 9 March 2016, beginning his career with Airservices as a flight data officer in Adelaide in 1989. With more than 30 years of experience in aviation and the air traffic management industry, Jason has been a core member of the Airservices Executive Leadership Team since 2005. His executive leadership roles included leading the safety and future services functions as well as leading and transforming the air traffic control operations through the introduction of new services, advanced airport capacity and air traffic flow management capabilities, whilst reinvigorating Airservices largest operational workforce.

DR LESLEY SEEBECK CHIEF EXECUTIVE OFFICER, ANU CYBER INSTITUTE

When: Tuesday 19 November, 1600-1630

Dr Lesley Seebeck started as the CEO of the Cyber Institute, Australian National University, on 30 July 2018. Most recently, she was Chief Investment and Advisory Officer at the Digital Transformation Agency, arriving there from the Bureau of Meteorology where she served as Chief Information Officer from mid 2014 to late 2017.

GEOFF CULBERT CHIEF EXECUTIVE OFFICER, SYDNEY AIRPORT

When: Wednesday 20 November, 1000-1030

Geoff joined Sydney Airport as Chief Executive Officer in January 2018. Having brought with him extensive commercial and operational experience, he has placed a heavy emphasis on working closely and collaboratively with customers, business partners and government. Geoff currently serves on both the World Governing Board and Asia-Pacific Board of the Airports Council International (ACI), the global industry association representing airports around the world.

BILLY NOLEN EXECUTIVE MANAGER, GROUP SAFETY & HEALTH, QANTAS AIRWAYS LIMITED

When: Friday 22 November, 0930-1000

In his role, Nolen works across all Business Units to influence the Group’s Safety and Health strategic goals and to insure proper execution. Nolen provides advice and input to both Qantas’s General Management Committee as well the Board Corporate Health, Environmental, Safety and Security Committee on matters involving Safety and Health. Prior to this, Nolen was Senior Vice President, Safety, Security & operations at Airlines for America.

Central Highlands Regional Council 24 of 899 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

2019 NATIONAL CONFERENCE PARTNERS

Airport Partner Platinum Partner Premium Partner

Networking Partner Networking Partner Gala Dinner Joint Host Gala Dinner Joint Host

Gold Partner Knowledge Lab Partner Networking Lounge Silver Partner

Silver Partner Women in Airports Major Partner Technology Partner Technology Award Partner

Resources Partner Pocket Program Partner Lanyard Partner

Media Partner Media Partner

10Central Highlands Regional Council 25 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

2019 NATIONAL CONFERENCE EXHIBITORS

As of 22 May 2019 Central Highlands Regional Council 26 of 8911 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda DAY ONE TUESDAY 19 NOVEMBER 2019

0700-1700 REGISTRATION AND INDUSTRY EXHIBITION OPEN KEYNOTE PRESENTATIONS 0830-0845 Conference opening - Guy Thompson, Chairman, Australian Airports Association 0845-0915 Chris Mills, Chief Executive Officer, Queensland Airports Limited 0915-0945 Keynote Speaker TBC 0945-1015 Merren McArthur, Chief Executive Officer, Tigerair Australia* 1015-1045 Values, culture and results: thoughts from Vancouver Airport Craig Richmond, President and Chief Executive Officer, Vancouver Airport Authority 1045-1115 MORNING TEA IN THE INDUSTRY EXHIBITION 1115-1200 Panel: Airport leader’s panel – The customer experience of the future Chair: Rachel Crowley, Executive General Manager Communications and Public Affairs, Brisbane Airport Gert-Jan de Graaff, Chief Executive Officer, Brisbane Airport Kevin Brown, Chief Executive Officerm, Perth Airport Sarah Renner, Chief Executive Officer, Hobart Airport 1200-1245 Panel: Airport and airline collaboration - How to best drive efficiency and improve the passenger experience Chair: Sally Fielke, General Manager Corporate Relations, Sydney AIrport Barry Abrams, Executive Director, Board of Airline Representatives of Australia (BARA) Michael Thomson, Head of Aviation, Canberra Airport Lyell Strambi, Chief Executive Officer, Melbourne Airport 1245-1400 LUNCH IN THE INDUSTRY EXHIBITION 1400-1430 Dean Salter, Chief Operating Officer, Jetstar Airways 1430-1500 Future mobility – Planning for infrastructure requirements Jason Harfield, Managing Director, Airservices Australia 1500-1530 Shane Carmody, Chief Executive Officer and Director of Aviation Safety, Civil Aviation Safety Authority (CASA) 1530-1600 AFTERNOON TEA IN THE INDUSTRY EXHIBITION 1600-1630 Understanding ‘the cyber’ Dr Lesley Seebeck, Chief Executive Officer, ANU Cyber Institute 1630-1715 Panel: Digital transformation. What is the future of IT at Australia’s airports? How will this change the passenger experience? Chair: George Woods,Partner and Head of L.E.K.’s Sydney office and leads L.E.K.’s Asia-Pacific Airports practice Gary D’Souza, Technical Director, Information Technology, AECOM Luke Halliday, Executive IT, Melbourne Airport Floor Felten, Executive General Manager Strategy, Planning and Technology, Brisbane Airport 1900-2200 EVENING NETWORKING FUNCTION: GARDEN BAR & RESTAURANT AT THE STAR

*subject to change

12Central Highlands Regional Council 27 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda DAY ONE TUESDAY 19 NOVEMBER 2019 BREAKOUT STREAM

1045-1115 MORNING TEA IN THE INDUSTRY EXHIBITION SUSTAINABILITY & RECONCILIATION WORKSHOP 1045-1115 Brisbane Airport’s reconcilitation action plan Wendy Weir, Environment and Sustainability Manager, Brisbane Airport 1115-1145 Airports and climate change Cathy Crawley, Technical Director, Sustainability and Resiliance, AECOM 1145-1215 The management of PFAS contaminated soil and water at Gold Coast Airport Nathan Spek, Project Manager, Queensland Airports Nathan Zurig, Senior Environmental Officer, Intrinsic Environmental 1215-1245 Solar airports Craig Bearsley, Group Director – Power and Industrial, NSW/ACT, AECOM 1245-1400 LUNCH IN THE INDUSTRY EXHIBITION COMMERCIAL WORKSHOP 1400-1430 The NT airports property story Ross Baynes, Director Property and Operations, NT Airports 1430-1500 The customer experience Claire Donnellan Manager Service Strategy and Customer Experience, Sydney Airport* 1500-1530 How retail today can meet the expectations of millennial customers Laetitia Odini, Solutions Marketing Manager - Retail Segment, Schneider Electric 1530-1600 AFTERNOON TEA IN THE INDUSTRY EXHIBITION 1600-1630 Jim Parashos, Executive General Manager Aviation Development and Partnerships, Brisbane Airport 1630-1715 Panel: Airports as catalysts for tourism industry growth – The airport/tourism industry partnership Chair: Lucy Ardern, General Manager Corporate Relations, Gold Coast Airport Jim Parashos, Executive General Manager Aviation Development and Partnerships, Brisbane Airport Daniel Gshwind, Chief Executive Officer, Queensland Tourism Industry Council Paul Hodgen, General Manager, Launceston Airport 1900-2200 EVENING NETWORKING FUNCTION: GARDEN BAR & RESTAURANT AT THE STAR

*subject to change

Central Highlands Regional Council 28 of 8913 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda DAY TWO WEDNESDAY 20 NOVEMBER 2019

0800-1700 REGISTRATION AND INDUSTRY EXHIBITION OPEN 0800-0815 AAA Annual General Meeting Registration 0815-0900 AAA Annual General Meeting KEYNOTE PRESENTATIONS 0900-0930 James Bennett, Director of Aviation Services, Phoenix Sky Harbor International Airport 0930-1000 Maureen Dougherty*, President, Boeing Australia, New Zealand and Asia Pacific 1000-1030 Geoff Culbert, Chief Executive Officer, Sydney Airport 1030-1100 MORNING TEA IN THE INDUSTRY EXHIBITION MAJOR AIRPORT STREAM 1100-1130 Sarah Renner, Chief Executive Officer, Hobart Airport 1130-1200 Transitioning from 2D to 3D Screener Training* Yotam Margalit, Principal, Yotam Margalit Consulting (YMC) 1200-1230 The transition into digital engineering and technology Krishan Tangri, Executive General Manager Infrastructure Development and Delivery, Brisbane Airport 1230-1330 LUNCH IN THE INDUSTRY EXHIBITION AAA MENTORING PROGRAM MEET AND GREET AT GOLD COAST AIRPORT NETWORKING LOUNGE MAJOR AIRPORT STREAM 1330-1400 Reflections on the Brisbane Airport security incident – 2 February 2019 Gary Bowden, Head of Security and Emergency Planning, Brisbane Airport 1400-1430 Case study: How airports enable regional growth and prosperity. A case study of the Durban Aerotropolis Jarendra Reddy, Regional Director, Urban Solutions 1430-1500 Airport sustainability Brenton Cox, Executive General Manager Finance and Corporate, Adelaide Airport 1500-1530 AFTERNOON TEA IN THE INDUSTRY EXHIBITION 1530-1600 Case study: The Brisbane Airport hidden disabilities initiative Annabelle Fahy, Customer Experience Manager, Brisbane Airport* 1600-1645 Panel: Training, recruiting and retaining the right team members Chair: Stephen Goodwin, Executive General Manager Operations, Brisbane Airport Kate McCreery-Carr, Chief Operations Officer, Cairns Airport Debra Blaskett, Chief Corporate Services Officer, Perth Airport Ian Kew, Chief Executive Officer, NT Airports Amelia Evans, Chief Financial Officer, Queensland Airports 1900-2300 AAA NATIONAL AIRPORT INDUSTRY AWARDS AND GALA DINNER

*subject to change

14Central Highlands Regional Council 29 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda DAY TWO WEDNESDAY 20 NOVEMBER 2019 REGIONAL STREAM

1030-1100 MORNING TEA IN THE INDUSTRY EXHIBITION REGIONAL STREAM 1100-1130 Adapting the management of regional airports to changing circumstances Brian Joiner, General Manager Airports and Commercial Infrastructure, Whitsunday Regional Council 1130-1200 Regional airport development in Sweden – Lessons for Australia Brett Weihart, Chief Executive Officer, Regional Airport Partners 1200-1230 Case Study: Dubbo Airport Jacki Parish, Manager Airport Operations, Dubbo City Regional Airport 1230-1330 LUNCH IN THE INDUSTRY EXHIBITION REGIONAL STREAM 1330-1415 Panel: Regional airlines Chair: Simon Bourke, Policy Director, Australian Airports Association The Hon. John Sharp, Deputy Chairman and Independent Director, Regional Express Airlines Mike Higgins, Chief Executive Officer, Regional Aviation Association of Australia Aviation Australia (RAAA) 1415-1500 Panel: Effective regional airport project delivery Chair: Keith Tonkin, Managing Director, Aviation Projects Daniel Gall, Coordinator Commercial Property, Wellington Shire Council Ben Howard, Director Works and Services, Parkes Shire Council Salomon Kloppers, Manager Airport, Central Highlands Regional Council Bill Chapman, Operations Manager, Mildura Airport 1500-1530 LUNCH IN THE INDUSTRY EXHIBITION REGIONAL STREAM 1530-1600 The challenges and triumphs of pilot training at a regional airport Julie Stewart, Airport Manager, Tamworth Regional Council 1600-1630 Driving the fate of the destination – A case study of Dunedin Airport Cally Ward, Manager, Airbiz Megan Crawford, General Manager Business Development, Dunedin Airport 1630-1700 Planning your airport for the boom and the bust cycles – Learnings from a Fly In Fly Out (FIFO) port for all airports Salomon Kloppers, Manager, Central Highlands Regional Council 1900-2300 AAA NATIONAL AIRPORT INDUSTRY AWARDS AND GALA DINNER

*subject to change

Central Highlands Regional Council 30 of 8915 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda DAY THREE THURSDAY 21 NOVEMBER 2019

0800-1700 REGISTRATION AND INDUSTRY EXHIBITION OPEN KEYNOTE PRESENTATIONS 0830-0900 Update on AAA activities Caroline Wilkie, Chief Executive Officer, Australian Airports Association 0900-0930 Industry Update - MOS139 Darren Angelo, Senior Standards Officer (Aerodromes and Heliports) , Civil Aviation Safety Authority (CASA) 0930-1000 Case study: The Gatwick Airport drone incident - Lessons for Australia Damien Trower, Head of Security, Gatwick Airport 1000-1045 Panel: Drones Chair: Simon Bourke, Policy Director, Australian Airports Association Damien Trower, Head of Security, Gatwick Airport Graeme Crawford, Group Executive Manager Aviation, Civil Aviation Safety Authority (CASA) Prof. Ron Bartsch, President, Asia Pacific RPAS Consortium Stephen Goodwin, Executive General Manager Operations, Brisbane Airport 1045-1115 MORNING TEA IN THE INDUSTRY EXHIBITION AIRPORT OPERATIONS - WILDLIFE HAZARD MANAGEMENT 1115-1145 Wildlife Strikes - What do the stats tell us Phil Shaw, Managing Director, Avisure 1145-1245 Panel: Wildlife hazard management hot topics Chair: Jill Brix, Principal Aviation Consultant, Avisure John Pizzino, Safety Assurance, Virgin Australia Captain Brian Greeves, Safety and Technical Consultant, Australian and International Pilots Association (AIPA) Jackson Ring, Wildlife Management and Planning Coordinator, Brisbane Airport Chris Fox, Airside Operations Manager, Perth Airport 1245-1400 LUNCH IN THE INDUSTRY EXHIBITION AAA MENTORING PROGRAM MEET AND GREET AT GOLD COAST AIRPORT NETWORKING LOUNGE AIRPORT OPERATIONS - EMERGENCY MANAGEMENT 1400-1430 Emergency Management Rob Porter, Executive General Manager Aviation Rescue Fire Fighting Service, Airservices Australia* 1430-1500 Reflections on four emergency exercises – Lessons for industry Jill Brix, Principal Aviation Consultant, Avisure 1500-1530 Case Study: The Townsville floods Prue Ingersole, Customer Experience Manager, Townsville, Mount Isa and Longreach Airports 1530-1600 AFTERNOON DRINKS IN THE EXHIBITION AIRPORT OPERATIONS 1600-1630 Airport Operations Jason Rainbird, Section Manager Aerodromes, Civil Aviation Safety Authority (CASA)* 1630-1715 Panel: Baggage handling systems Chair: Ronan Delaney, Global Aviation Skills Leader, Arup George Lazenkas, Director, Airbiz John Fitzgerald, Principal Consultant, Xplane Christian Riegman, Director, AvLogix Solutions 1900-2200 NETWORKING FUNCTION AT MIAMI MARKETTA *subject to change

16Central Highlands Regional Council 31 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda DAY FOUR FRIDAY 22 NOVEMBER 2019

0800-1530 REGISTRATION AIRPORT OPERATIONS - SAFETY MANAGEMENT 0830-0900 Data Product Specifications and aerodrome manuals Matt Thomas, Line Manager, Network Co-ordination Centre & ATM Data Services | Airservices Joe Hain, Team Leader Aerodromes, Air Navigation, Airspace & Aerodromes Branch, CASA\ Aviation Group 0900-0930 Case study: Melbourne Airport and best practice project safety culture Jim Parsons National Airports Manager, Fulton Hogan 0930-1000 Safety resilience – The path forward Billy Nolan, Executive Manager Group Safety and Health, QANTAS 1000-1045 Panel: Airfield safety roundtable Chair: Katie Cooper, Head of Operations - Aviation, Melbourne Airport Gary McGivern, Manager - Airside Operations, Canberra Airport Jason Rainbird, Section Manager Aerodromes, Civil Aviation Safety Authority (CASA) Brett Curtis, General Manager Operations, Gold Coast Airport 1045-1115 MORNING TEA PAVEMENTS AND LIGHTING 1115-1145 The Melbourne Airport parralel runway program Kerr Forbes, Director Runway Development Program, Melbourne Airport 1145-1215 How airfeld ground lighting can improve your airports’ performance Pete Smith, Airport Operations Manager, ADB Safegate 1215-1300 Panel: Latest issues in airfield pavements Chair: Craig Ridgley, Technical Director – Aviation, AECOM Jim Parsons, National Airports Manager, Fulton Hogan Jimmy Low, Project Manager Construction, Sunshine Coast Council Simon Oakley, Senior Principal - Airports, pitt&sherry 1300-1400 LUNCH AIRPORT OPERATIONS - CASE STUDIES 1400-1430 How to maximise aviation asset utilisation Michael Gilderdale, Planning and Performance Manager, Melbourne Airport 1430-1500 Case Study: The Melbourne Airport multi-taxi lane trial Luc Ramalinga, Airfield Manager, Melbourne Airport 1500-1530 Case Study: Effecting major operational change in an airside environment Adam Tull , Project Manager, Brisbane Airport Floyd de Kruijff, Technical Director – Aviation, GHD 1530 CONFERENCE CONCLUDES *subject to change

Central Highlands Regional Council 32 of 8917 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

AAA NATIONAL CONFERENCE REGISTRATION RATES REGISTRATION EARLY BIRD STANDARD LATE* GROUP

CLOSES Applies from Applies from Applies from the fourth 31 July 1 August Saturday registration from the one 8 November organisation

DAYS 1 TO 4 - AAA NATIONAL CONFERENCE 19 – 22 November 2019

Airport Member $2495 $2795 $2995 $2295 Corporate Member $2995 $3295 $3495 $2795

RATES Non Member $4295 $4495

DAYS 1 & 2 - AAA NATIONAL CONFERENCE 19 – 20 November 2019

Airport Member $1695 $1995 $2195 $1495 Corporate Member $1995 $2295 $2495 $1795 Non Member $3295 $3495

DAYS 3 & 4 - AAA NATIONAL CONFERENCE TECHNICAL PROGRAM 21 – 22 November 2019

Airport Member $1395 $1695 $1895 $1495 Corporate Member $1995 $2295 $2495 $1795 Non Member $3295 $3495

DAYS 1 TO 3 - AAA NATIONAL CONFERENCE 19 – 21 November 2019

Airport Member $1995 $2495 $2695 $1795 Corporate Member $2495 $2795 $2995 $2295 Non Member $3795 $3995

DAYS 2 TO 4 - AAA NATIONAL CONFERENCE 20 – 22 November 2019

Airport Member $1995 $2495 $2695 $1795 Corporate Member $2495 $2795 $2995 $2295 Non Member $3795 $3995

REGISTRATION IS CLICK AVAILABLE HERE https://airportsconference.asn.au/registration

18Central Highlands Regional Council 33 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

visitTHE GOLD COAST The Gold Coast offers many ideas and options if you would like to extend you stay.

Things to do Galleries, Museums Tours to Take Eat & Drink and Collections The attractions of the Gold No matter where in the The Coast is a place Coast bring smiles to people Buzzing festivals and world you travel, there’s where night bites, hatted of all ages and stages. performing arts, live music nothing like having a local to restaurants, street-eats and With exhilarating rides, jams and contemporary art show you around. breweries are all served with exotic animals and endless fill our social calendars. We a side of alfresco. A place Let a Gold Coast tour waterslides to help you cool decipher fine art frescos in where five-star feasting operator show you where off on hot summer days, carefully curated showcases means dusting the sand to hand-feed wild parrots, your Gold Coast holiday and ponder the experimental from your feet; where surfers embark on a night-hike to offers a full spectrum of in reinvented spaces. swap their boards for a latte interactive entertainment a waterfall lit up by glow at sun-up and little ones - from dazzling big budget Beneath the new lies an worms, or meet the region’s break from beachside frolics Gold Coast theme parks ancient heartbeat; our resident turtles and dolphins to feast on epic spreads of to small, hilariously kitsch indigenous roots run onboard a boat or kayaking fish and chips. museums. deep. Brightly painted tours to nearby islands. masterpieces, Dreamtime Whether you find yourself stories and colourful among the cool crowd at Corroborees all dotted with Nobby Beach, or part of the magic and meaning – our social scene in Broadbeach Kombumberri and Yugambeh or Surfers Paradise, nothing heritage shines strong. says you’ve had a cracker- go of-a-holiday quite like gaining a little extra padding to around the middle.

www.destinationgoldcoast.com

Central Highlands Regional Council 34 of 8919 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda ACCOMODATION

1 2 3 4

DISCOUNTED 1 - SYNERGY BROADBEACH 3 - SOFITEL GOLD COAST ACCOMMODATION HAS BROADBEACH BEEN SECURED ON THE GOLD COAST FOR Synergy is the perfect choice for visiting DELEGATES ATTENDING the Gold Coast. With easy access to the Sofitel Gold Coast Broadbeach features THE AAA NATIONAL Convention Centre, shopping centres beautifully appointed accommodation, CONFERENCE. and restaurants, these apartments social areas, stunning swimming pools offer the best in comfort. and a Two Chef Hat restaurant.

Address: 2729 Gold Coast Hwy, Address: 81 Surf Parade, Broadbeach Broadbeach QLD 4218 QLD 4218

Distance from GCCEC: Distance from GCCEC: 2 min walk, 100m 5 min walk, 300m

One Bedroom Apartment: $216/night Classic River View Room: $259/night Two Bedroom Apartment: $260/night Ocean View Room: $299/night

2 - MANTRA BROADBEACH 4 - AVANI BROADBEACH ON THE PARK RESIDENCES

This stylish apartment-style These 163 new apartments are close to accommodation is metres from beaches, cafes and shops and have an beaches, restaurants, and shops, on-site restaurant, gym and pool. offering an outdoor heated pool, gym, Address: 2663 Gold Coast Hwy, spa and BBQ. Broadbeach QLD 4218 Address: 2685 Gold Coast Hwy, Distance from GCCEC: 5 min walk, Broadbeach QLD 4218 500m Distance from GCCEC: One Bedroom Apartment: $195night 4 min walk, 300m Two Bedroom Apartment: $295/night One Bedroom Apartment: $168/night One Bedroom Premier Ocean View: Two Bedroom Apartment: $211/night $234/night Three Bedroom Apartment: $292/night

20Central Highlands Regional Council 35 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

5 6

5 - THE STAR GOLD COAST 6 - PEPPERS BROADBEACH DUE TO LIMITED AVAILABILITY WE ENCOURAGE DELEGAGTES TO BOOK Freshly renovated and ideally Peppers Broadbeach offers cutting situated on Broadbeach Island, this edge suites with panoramic views of EARLY TO SECURE slice of paradise offers luxurious the Gold Coast. The resort includes a THEIR PREFERRED accommodation, a spa and award spa, sauna, pools and cinema. ACCOMMODATION winning. Address: 21 Elizabeth Ave, Broadbeach OPTION. Address: 1 Casino Dr, Broadbeach QLD QLD 4218 4218 Distance from GCCEC: Distance from GCCEC: 8 min walk, 600m 5 min walk, 500m ACCOMMODATION One Bedroom Apartment: $238/night ENQUIRIES Superior Deluxe Room: $249/night One Bedroom Ocean View Apartment: Corner King Bed with Balcony: $278/night P: +61 7 3398 8788 $324/night E: [email protected] Two Bedroom Apartment: $294/night Two Bedroom Ocean View Apartment: $333/night

Two Bedroom Premium Ocean View Apartment: $373/night

Central Highlands Regional Council 36 of 8921 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda WHY PARTNER + EXHIBIT

THE AUSTRALIAN AIRPORTS It provides a platform for industry to The AAA National Conference provides ASSOCIATION NATIONAL discuss the big issues and share best direct access to the highly sought practice experiences which deliver after airport audience in one location CONFERENCE LOOKS AT results when attendees return to and venue, sparing you the need to THE CHALLENGES AND their airports. travel around to meet your future OPPORTUNITIES FACING clients and conveniently touch base The AAA National Conference provides with your current ones. AUSTRALIA’S AIRPORT maximum exposure at the only SECTOR AND THE WIDER major forum dedicated to the airport The Conference provides access to AVIATION INDUSTRY AS sector in Australia. Exhibiting at the regional airport managers, regional A WHOLE. AAA National Conference shows your council representatives, and major commitment to the future development airport executives. Importantly it of the airport sector. provides access to those who will use your product and/or services on the ground and who will take the critical information of what you have to offer back to their key decision makers.

“GOOD MIX OF EXHIBITORS DIRECTLY The AAA National Conference is organised by and for the airport sector LINKED TO MODERN NEEDS OF - if you are a part of it, you need to AIRPORT OPERATIONS” attend.

AAA Airport Member

TO LEARN MORE CLICK ABOUT PARTNERSHIP HERE OPPORTUNITIES

Brisbane Airport.

22Central Highlands Regional Council 37 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

EXHIBITION

A highlight of the AAA National Conference TUESDAY 19 TO THURSDAY 21 NOVEMBER 2019 is always the Exhibition. The 2019 Industry Breakfast, morning, afternoon tea Exhibition will once again be an area where and lunch will all be served in the Exhibition hall, which offers constant delegates will gather and interact with exposure to delegates and a very members of the airport industry. attractive marketing opportunity for exhibitors. Exhibitors are encouraged to find novel and unique ways to attract delegates to their booths.

This year the Industry Exhibition at the Gold Coast will be limited to 90 booths, CONSTANT which based on the popularity of the EXPOSURE TO Industry Exhibition in Brisbane, are DELEGATES expected to sell out fast. and a once a year marketing opportunity for exhibitors

BOOTH ALLOCATION EXHIBITION HOURS*

Major, Gold and Silver Partners who Tuesday 19 0700-0830 Coffee in the Industry Exhibition Space receive priority placement will be November 1045-1115 Morning Tea in Exhibition Space allocated their booths in the first instance and the remainder of the 1245-1400 Lunch in Exhibition Space booths will be assigned in order of date 1530-1600 Afternoon Tea in Exhibition Space of confirmation (based on receipt of Wednesday 20 0800-0900 Coffee in the Industry Exhibition Space the completed Acceptance Form and November payment). Exhibitors will be contacted 1030-1100 Morning Tea in Exhibition Space by Conference organisers for booth 1230-1330 Lunch in Exhibition Space location preferences. 1500-1530 Afternoon Tea in Exhibition Space Thursday 21 0800-0900 Coffee in the Industry Exhibition Space November 1045-1115 Morning Tea in Exhibition Space 1245-1400 Lunch in Exhibition Space 1530-1600 Drinks in Exhibition Space 1600 Industry Exhibition closes *Please note times may change Central Highlands Regional Council 38 of 8923 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

The exhibition package includes EXHIBITION BOOTH PACKAGES INCLUDE: ‘Exhibitor Passes’ which provide access to the Exhibition for days STANDARD EXHIBITION BOOTH DOUBLE EXHIBITION BOOTH 1-3, the evening reception on the –– 3m wide by 3m deep by Tuesday evening and includes all 2.4m high back and side walls. –– 6m wide by 3m deep by 2.4m high catering in the exhibition. back and side walls. –– Company name on quality fascia on all open sides. –– Company name on quality fascia on all open sides. –– One 4 amp general purpose FOR EXHIBITION power outlet (additional –– Two 4 amp general purpose BOOTH PACKAGES requirements may be ordered). power outlet (additional requirements may be ordered). CONTACT AAA EVENTS AT –– Two x 120 watt LED spotlights. –– Four x 120 watt LED spotlights. [email protected] –– Two chairs and trestle. –– Four chairs and two trestles. 02 6230 1110 »» Your organisation included in the exhibitor listing in the Program »» Your organisation included in the and Exhibition Guide including exhibitor listing in the Program and contact details, company logo and Exhibition Guide including contact product/service description on the details, company logo and product/ conference website. service description on the conference website. »» The Welcome Drinks and 80+ Networking event on 19 November, »» The Welcome Drinks and Networking and all catering in the Exhibition event on 19 November, and all EXHIBITION space. catering in the Exhibition space. BOOTHS »» Two Exhibitor Passes for »» Four Exhibitor Passes for Days 1 to 3. Days 1 to 3. »» Exhibition opportunity for Delegate »» Exhibition opportunity for Delegate Passport (this is optional for Passport this is optional for exhibitors. MAJOR, GOLD exhibitors). AND SILVER »» Listing in the Conference App »» Listing in the Conference App including contact details and a brief including contact details and a brief SPONSORS description (80 words maximum) description (80 words maximum) RECEIVE of products and services. Link to of products and services. Link to PRIORITY company website. company website. PLACEMENT

EXHIBITION BOOTH AAA MEMBER NON MEMBER 3m wide x 3m deep (9m2) $5,500 $6,500 6m wide x 3m deep (18m2) $11,000 $12,000 50 Additional space $500 per m2 $500 per m2 SOLD All prices are GST Exclusive Larger booth sizes are available (POA above 20m2). A surcharge of 10% on total value applies to shared spaces.

Central Highlands Regional Council 39 of 8924 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

2019 EXHIBITION FLOOR PLAN GOLD COAST 6 0 3 1 5 8 9 2 4 7 2 3 4 2 3 3 3 2 2 2 3 3 2 2 2 2 GOLF SIMULATOR 9 0 7 8 5 6 8 9 8 8 8 8 & 1 0 9 2 1 4 3 COFFEE 2 8 7 8 8 8 8 CATERING 0 2 CATERING 9 1 5 7 8 6 4 7 7 7 7 7 8 1 2 0 9 1 3 LOUNGE 7 7 6 7 7 NETWORKING 5 CATERING 3 6 3 6 7 8 4 5 6 6 6 6 6 7

3 1 LAB KNOWLEDGE 0 9 3 2 6 6 5 6 6 8 3 7

1 RECHARGE LOUNGE RECHARGE 9 3 6 CATERING 1 0 4 5 1 5 7 8 6 4 5 5 5 5 5 1 4 HUB 2 0 9 1 3 AFTER BAR MORNING CONNECTION 5 5 4 5 5 2 ON HOLD 4

CATERING 4 1 P 8 6 7 A 4 4 4 3 M

1 N LOUNGE 3 4 TI O I NETWORKING 4 45 4 2 B I 1 X H E SOLD 1 1 ENTRY 0 7 5 4 9 8 6 3 2 1 1 R H F

As of 28 May 2019

25Central Highlands Regional Council 40 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Grab our mobile app to get the most out of your 2019 AAA National Conference experience

Technology Partner

#AAAGoldCoast19

australian-airports-association Technology Partner @AusAirports

austairports

airportsconference.asn.au

26Central Highlands Regional Council 41 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

10 INFORMATION REPORTS

10.2 Customer and Commercial Services

10.2.1 Emerald Airport Advisory Committee Meeting Minutes - 17 April 2019

COMMITTEE RECOMMENDATIONS / NOTES REPORT

Date: 11 June 2019 Presentation Duration: Approx. 10 minutes

To: Finance and Infrastructure Standing Committee Meeting

Author: Aimee Carson, Executive Assistant Customer and Commercial Services

Authorising Officer: Michelle Webster, General Manager Customer and Commercial Services

File Reference: 1410265

EXECUTIVE SUMMARY:

The Emerald Airport Advisory Committee held their quarterly meeting on 17 April 2019. Items discussed during the committee meeting included Workplace Health and Safety, Financial Update, Operational Matters and Capital Works Projects.

OFFICER RECOMMENDATION:

That Central Highlands Regional Council receive the minutes of the Emerald Airport Advisory Committee meeting held on 17 April 2019.

REPORT:

The Emerald Airport Advisory Committee held their quarterly meeting on 17 April 2019. Items discussed during the committee meeting included Workplace Health and Safety, Financial Update, Operational Matters and Capital Works Projects.

CONSIDERATIONS / IMPLICATIONS:

Corporate/Operational Plan Reference: 5. Leadership and Governance; 5.4.1 - Optimise management of council’s commercial business units.

Budget/Financial/Resourcing: Nil

Legal/Policy/Delegations: Sections 264 and 265 – Local Government Regulation 2012 Terms of Reference – Emerald Airport Advisory Committee

Communication/Engagement: Committee members include Emerald Airport Stakeholders.

Central Highlands Regional Council 42 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Risk Assessment: Nil

Timings/Deadlines: Nil

Alternatives considered: Nil

ATTACHMENTS:

1. Unconfirmed Minutes - Emerald Airport Advisory Committee - 17 April 2019 [10.2.1.1]

– END OF REPORT –

Central Highlands Regional Council 43 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Emerald Airport Advisory Committee Meeting Minutes

17 April 2019

Meeting chaired by: Cr Kerry Hayes (Mayor)

Present: Michelle Webster, Peter Dowling, Jake Grant.

Apologies: Cr Alan McIndoe, Cr Gail Nixon, Cr Megan Daniels, Salomon Kloppers, Andrew Gissel, Sandra Hobbs.

Minute Taker: Kelly Barns

Item Topic Discussion Summary Action Meeting opened at 8:50am.

Confirmation of 1 The previous minutes of the Airport Advisory Committee were confirmed by the committee. Previous Minutes

Action #3 – Airport management is currently working with Telstra to determine possibilities of accessing ‘Big Data’ to capture passenger movement information. This will assist in determining trends as to where passengers originate from and their length of stay in the Review of region. The Telstra big data business model however is a one-off subscription service at a 2 Outstanding cost of around $15K per month annually. Airport management is continuing to discuss options Actions with Telstra in hopes it is possible to purchase a smaller data package. Action #7 – Parking trends reviewed and reported on monthly at the Finance and Infrastructure Standing Committee.

Central Highlands Regional Council 44 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

3 Workplace Health Michelle Webster advised that there are several capital works projects currently underway at and Safety the airport. Staff are being highly vigilant regarding one of the contractors undertaking works, there have been no issues to date. As part of the airports’ regulatory requirements, it is an obligation of Council to facilitate an on ground mock emergency exercise. This was conducted on 4 April 2019 and held at night as opposed to previously held daytime exercises. There were many volunteers who were made up as in distress and injured, allowing the emergency and airport teams to practice their respective response efforts. There were many documented learnings gained from this event.

4 Financial Update Michelle Webster advised the committee that for the period ending March 2019: Operational • Net earnings surplus for the year of $1,231K* which is $48K or 4% shy of budget ($1,279K). • Operating revenue ($5,601K) is $48K or 1% shy of budget ($5,649K) with a $77K shortfall in passenger head tax partially offset by the other revenue streams. • Operating expenses ($2,942K) are $3K or 0.1% under budget ($2,945K). • Passenger numbers for March (16,951) were down by 1,178 PAX or 6.5% on the same period last year (18,129), and down by 1,214 PAX or 6.7% on budget (18,165). YTD passenger numbers (152,540) are down by 2,944 (1.9%) on last year (155,484), and down by 4,240 (2.7%) on budget (156,780). Full year budget is 208,000 PAX and phasing is based on PAX number distribution over the past 3 years (2015/16 - 2017/18). • Parking numbers for March are unknown as at the time of writing, but parking numbers for February (3,470) were down by 70 (2.1%) on previous month (3,546), but up by 128 (3.8%) on the same period last year (3,342). Short term parking numbers continue to retract despite the re-introduction of 1-hour free parking. Long term parking numbers that dropped since peaking in October last year have started to recover in the new year. • Financial ratios are healthy with only the Asset Sustainability Ratio dragging. This ratio; however, does not take investment timing into account, and given that nearly half of all capital expenditure is scheduled for Q4, there is no cause for concern. • Aged debtors are up by $11K from $508K to $519K with $20K in 90 days and $29K in 60 days.

Emerald Airport Advisory Committee Meeting Page 2 17 April 2019 Central Highlands Regional Council 45 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

• Capital expenditure is on track with $1.03M or 52.9% of budget ($1.95M) now spent or committed following a $5.39M budget adjustment (carry-over) at the budget review in January (BR2). The cashflow forecast completion rate was 154% as at 26 February. Capital and Compliance Works • The Emerald Airport Beautification Project winner has been selected. The project was designed to provide landscaping students from CQ University the opportunity to design a new entrance for the Emerald Airport. Contractors for the work have been selected and the project will be delivered by the close of financial year. • The CCTV capital project is further being investigated as to how it can link into a complete communications overhaul for the airport. • Full body scanning machines are required to be implemented into regional airports by December 2020. Currently airport management are working towards how the terminal infrastructure can be redesigned to implement this requirement. • Review of the airport masterplan is currently underway in consultation with GHD. Their services are further being utilised by SEEC Projects who are working to prepare a business case for the AirHub. • Work on the runway overlay will be conducted at night so that daytime operations will not be affected. Council has been out to tender for this work and a report will be drafted to go before Council in this regard. Timeframes for this work are dictated by the funding agreement associated with this project. Airport staff are hoping to capture a construction works time-lapse video of this project.

5 Airport Manager Michelle Webster advised the committee that: Update • Consultation and engagements regarding the proposed decommission of runway 15/33 have been undertaken. A number of actions have come out of these consultations which have been followed up by airport management. Ongoing work is happening with the regulator, however no change in the CASA position has been communicated yet. • CASA recently conducted an audit which came back with nine findings for the Emerald Airport. Some of these findings have already been acquitted and some are yet to be contested. Some more minor issues will be resolved with the works from project Denison and the general aviation apron works. • Airport staff are currently underway in implementing a new wildlife management plan to reduce the amount of bird strikes. • Runway works for the Springsure and Rolleston Aerodrome Landing Areas have been approved this week.

Emerald Airport Advisory Committee Meeting Page 3 17 April 2019 Central Highlands Regional Council 46 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

• Airport staff have undertaken many kilometres of crack sealing to protect the runway from water ingress. • An independent assessor has been on site assessing all safety critical personnel. This will inform a targeted approach to training in future.

6 General Business Nil

Meeting Closed at 9:53am.

Emerald Airport Advisory Committee Meeting Page 4 17 April 2019 Central Highlands Regional Council 47 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

10.2.2 Emerald Saleyards Coordination Committee Meeting Minutes - 22 May 2019

COMMITTEE RECOMMENDATIONS / NOTES REPORT

Date: 11 June 2019 Presentation Duration: Approx. 10 minutes

To: Finance and Infrastructure Standing Committee Meeting

Author: Aimee Carson, Executive Assistant Customer and Commercial Services

Authorising Officer: Michelle Webster, General Manager Customer and Commercial Services

File Reference: 1410268

EXECUTIVE SUMMARY:

The Emerald Saleyards Coordination Committee held their quarterly meeting on 22 May 2019. Items discussed during the committee meeting included Workplace Health and Safety, Financial Update, Saleyards Stakeholder Engagement, Operational Matters and Capital Works Projects.

OFFICER RECOMMENDATION:

That Central Highlands Regional Council receive the minutes of the Emerald Saleyards Coordination Committee meeting held on 22 May 2019.

REPORT:

The Emerald Saleyards Coordination Committee held their quarterly meeting on 22 May 2019. Items discussed during the committee meeting included Workplace Health and Safety, Financial Update, Saleyards Stakeholder Engagement, Operational Matters and Capital Works Projects.

CONSIDERATIONS / IMPLICATIONS:

Corporate/Operational Plan Reference: 5. Leadership and Governance; 5.4.1 - Optimise management of council’s commercial business units.

Budget/Financial/Resourcing: Nil

Legal/Policy/Delegations: Sections 264 and 265 – Local Government Regulation 2012 Terms of Reference – Emerald Saleyards Coordination Committee

Communication/Engagement: Committee members include Emerald Saleyards Stakeholders.

Central Highlands Regional Council 48 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Risk Assessment: Nil

Timings/Deadlines: Nil

Alternatives considered: Nil

ATTACHMENTS:

1. Unconfirmed Minutes - Emerald Saleyards Coordination Committee - 22 May 2019 [10.2.2.1]

– END OF REPORT –

Central Highlands Regional Council 49 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Emerald Saleyards Committee Meeting Minutes

22 May 2019

Meeting chaired by: Cr Christine Rolfe

Cr Gail Nixon, Cr Megan Daniels (11.20am), Michelle Webster, Tim Maguire, Andrew Gissel, Nick Edwards (Elders), Present: Ian Burnett (Agforce)(11.04am), Terry Ray (Landmark)

Apologies: Mr Steven Opperman (LRTAQ)

Minute Taker: Aimee Carson, Kelly Gray-Power

Item Topic Discussion Summary Action Meeting commenced at 11.01am.

Confirmation of The minutes of the previous Emerald Saleyards Coordination Committee held on 1 Minutes from 29 January 2019 were confirmed. Moved by Tim Maguire Seconded Michelle Webster. Previous Meeting

Central Highlands Regional Council 50 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Action #1 – Tim Maguire and the saleyards team were requested to investigate mobile drainage clearing solutions with options of a smaller mobile trailer unit.

• Tim Maguire advised that it is an ongoing issue, will continue working with what it is and use the contractor for ongoing maintenance. • Cr Rolfe requested to discuss further during the capital discussion. Action #2 – Michelle Webster to respond to Central Reds Droughtmaster Sale Committee

letter regarding their request to book the facility 3 years in advance.

• Letter was drafted and sent; Central Reds Droughtmaster Committee are committed to the three years. Date for the sale is booked for September 2019.

Action #3 – Andrew Gissel to progress with Livestock Exchange program marketing data to enhance our marketing toward the right forums. Andrew to continue the • Andrew Gissel is currently looking into the extraction of the required data with the analysis of data and progress this work. Business and assistance of administration available to the department. Action Arising 2 • Data to be looked at is where we are drawing our cattle from and the drivers to sell from Previous at Emerald Saleyards. Minutes • Michelle Webster advised that new business plans are currently being developed which will include marketing concepts. Action #4 – Tim Maguire investigating the moving of the loading ramp to another location due to being in the way of road trains when attempting to use the dump ramps. • Loading ramp was tagged out unsafe and a new location is being investigated. • Suggested the best location is the state facility on top of Emerald Downs hill. Discuss with Gerhard Have discussed with Steven Williams from Property Services other locations on • Joubert, Infrastructure to council land but were unable to find other suitable locations. suggest site use and • Discussions with the state representative to see if Emerald Downs hill is a progress this item. possibility. • Questions raised around CHRC continuing to provide the free service to the industry. • The service currently doesn’t completement the saleyards however it is a service

that is used within the Transport industry.

Emerald Saleyards Coordination Committee Meeting Page 2 22 May 2019 Central Highlands Regional Council 51 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

• Discussions to be held with Infrastructure to seek advice for progression. This is a whole of CHRC procurement not specifically Saleyards. Kelly Barns to organise a suitable time for stakeholders meeting around the time of the Roma Saleyards Expo. • This matter was discussed at item 5 of the agenda.

Tim Maguire advised the committee that: • A meeting was held 10 April 2019 with Sandie Schofield, Emerald Livestock Selling Agents and Peter Klan (Contractor) where the message of safety was reinforced. • Sandie Schofield covered the changes of state legislation and the reinforcement of issues. • This meeting was held following a couple of minor incidents. • Bringing the message to forefront that everyone is responsible for their own safety and the safety of those around them. Michelle Webster discussed with the committee that: • The most recent incident where a beast escaped the facility and charged at a Ranger when trying to round it up. • Previous incident where 8 beasts escaped the facility and they ended up in various Workplace Health locations. 3 and Safety • This is a potential risk to the facility and the public. • Will investigate fencing and grid costings and include this as a in future capital project. • This could potentially be a funding opportunity. Tim Maguire advised the committee that: • There is an agreement between a local contractor and the transfer station where he gains access via a gate at the back of the saleyard facility. • Have requested on multiple occasions that the gate is closed on his way out however this doesn’t always occur. • Suggestion of a three-rail cattle fence being installed around the perimeter and cattle grids which would reduce the risk to the public. Cr Rolfe commented on the cleanliness and appearance of the facility of the Saleyards, Kiosk and office area and congratulated Tim Maguire and Saleyards staff for their efforts.

Emerald Saleyards Coordination Committee Meeting Page 3 22 May 2019 Central Highlands Regional Council 52 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Andrew Gissel advised he committee that:

• Net earnings deficit for the year of $15K which is $9K shy of budget ($9K deficit). • Revenue ($1,131K) is $37K or 3% above budget ($1,094K) with all revenue lines contributing, but with the main revenue line (yard dues) now only 1% over budget due to the retracting throughput. • Operating expenses ($915K) are $59K or 7% over budget ($857K) with an overspend on Employee Cost ($43K), External Service Providers ($25K) reflective of the increased activity during the first 3 quarters of the year. • April cattle numbers (5,873) were down significantly on last year (9,337) as well as on revised budget (10,728). YTD throughput (94,430) is up by 3,970 head or 4% on revised budget (90,460). • Aged debtors are steady on $67K with nothing in 90 or 60 days. • Two new capital projects (Additional Shade over the Drafting Area and Roof over Crush & Dip Area) have been created increasing capital budget by $105K from 4 Financial Update $482K to $587K. • Capital expenditure remains on track with $273K or 47% of the budget ($482K) spent or committed. The cashflow forecast completion rate was 91.9% as at 30 April. Michelle Webster advised that an additional $80K from the Works for Queensland funding has been allocated to the Saleyards for additional concreting works. Tim Maguire provided his thoughts in relation to the financial result for this year as follows:

• Although the sale numbers have been low during the recent sales, the feature weaner sales commence next month. • Historically producers will hold the sale of cattle until the weaner sales. • The other factor will be the April rains. • Currently looking at 4,500 head to be booked for the first weaner sale. • There has been an increase in the dipping numbers due to the amount of stock travelling west.

Emerald Saleyards Coordination Committee Meeting Page 4 22 May 2019 Central Highlands Regional Council 53 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

The committee agreed to the following: • Date of the stakeholders engagement Monday 22 July 2019. • Agenda items to possibly include:

Saleyards o Biosecurity item – invite Rachael O’Brien Aimee Carson to progress 5 Stakeholder o 19/20 FY Financials the arrangements of the Engagement o Saleyards Business Plan – Marketing o Agent session stakeholders o Chain of Responsibility update engagement. o Grant Parker – local NDIS tagging and biosecurity registration • Town Hall Supper Room as the location.

Operational Matters Tim Maguire advised the committee: • There has been an increase in dipping by third party certifiers due to cattle heading west and cattle heading to the southern feedlots. Capital Works Projects The additional funding has allowed reallocation of capital budget funding to three additional projects to progress. Draft Area - additional shade Saleyards 6 • Request for quote has been awarded. Manager Update • Delivered on site 28 May. • To be completed by 30 June. The roof extension over the dip/crush area • Request for tender has been awarded to a local builder. • Will be completed by 30 June. Automation of two gates close to scales is currently being installed, should be operational this afternoon. Progress of State and Federal funding projects: • Hay shed request for quote issued.

Emerald Saleyards Coordination Committee Meeting Page 5 22 May 2019 Central Highlands Regional Council 54 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

• Scale shed roof area has gone out for tender. • Double deck load ramp to be completed by the end of May. Spelling yards • Met with GBA, Project Managers to discuss further progress and discussions are progressing. • First communication to be completed with Aurizon to gain access over the tracks. Lighting project • 45% completed. • It was planned to be finished by now however currently completing works at the airport. • Two of the four asbestos pits have been replaced. • The western side of the yards lighting has been completed and it is very impressive. • Contract staff are essentially working in daylight in that area. • The eastern side lighting and above double decker ramp yet to be completed. Works for Qld Funding • Additional $80K secured to complete the concreting of the eastern lanes. • The greatest advantage of the concreting is it allows access to feed hay utilising the bobcat when it is raining. Cr Rolfe asked how the scanning process was going. Tim Maguire advised that: • The scanning is still occurring with the tablets and is working well. • The Livestock Exchange (LE) software team are developing an application to enhance the saleyards data. • This will be to no expense to Council as it is included in the free trial. • They are still having issues with the electronic masterbook but this is included in the free trial. • Will continue to work with LE with this development.

Emerald Saleyards Coordination Committee Meeting Page 6 22 May 2019 Central Highlands Regional Council 55 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

• It was noted that when the masterbook is complete it will close out another suggestion that came from the initial stakeholder engagement.

The committee discussed general business as follows:

Fencing and Drainage

Cr Rolfe asked for the fencing, cattle grids and drainage projects to be investigated. Michelle Webster advised that this could be included in the Planning, Concept and Design monies included in the proposed capital budget for 2019/20.

Water Restrictions Cr Rolfe asked if there were any comments regarding the use of water during the water restrictions.

Tim Maguire advised that:

• 100% operational on raw water. • There had been an issue with pump on river near McIndoe Park in February, had to 7 General Business revert back to town water for a 4-5 week period. • Livestock are consuming the raw water more readily than they were with town water. • The raw water line is not as heavily pressurised as town water which has removed the issue with the big trough floats bouncing/spilling water and reducing the requirement of replacing the floats. • The raw water was being utilised for the dust suppression during the dry period. It was mentioned that it would be good to see the cost saving since the installation of the raw water.

Tim Maguire advised that: • The north facing troughs were building up algae due to raw water so there is additional water being utilised due to needing to clean the troughs more regularly.

Michelle Webster advised the committee that: • Infrastructure and Utilities are currently reviewing the Drought Management Plan.

Emerald Saleyards Coordination Committee Meeting Page 7 22 May 2019 Central Highlands Regional Council 56 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

• Need to ensure that the Saleyards are covered in the plan for the purposes of dust Tim Maguire to contact suppression etc during the dry periods. Infrastructure and Utilities regarding the inclusion of Cr Rolfe asked once all of the current capital projects are complete, what would the next the saleyards in the major project be. Drought Management Tim Maguire advised that the next major project would be installing a shade structure over Plan. the whole yard complex. The yards currently put through approximately 100,000 head per year, to increase the throughput we could consider conducting a Tuesday sale day as well.

The meeting closed at 12.01pm.

Emerald Saleyards Coordination Committee Meeting Page 8 22 May 2019 Central Highlands Regional Council 57 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

10.2.3 Customer and Commercial Services Departmental Update ..... approx 10 mins

DEPARTMENT UPDATE REPORT

Date: 11 June 2019 Presentation Duration: Approx. 5 minutes

To: Finance and Infrastructure Standing Committee

Author: Salomon Kloppers, Manager Airport Joe Newman, Coordinator Quarries Tim Maguire, Saleyards Manager Andrew Gissel, Commercial Accountant Steven Williams, Coordinator Property Services

Authorising Officer: Michelle Webster, General Manager Customer and Commercial Services

File Reference: Nil

EXECUTIVE SUMMARY:

The following report provides an update on key activities for the Customer and Commercial Services department.

OFFICER RECOMMENDATION:

The following report provides an update on key activities for the Customer and Commercial Services department as follows:

1. Airport Operational  Aviation maintenance and checks  Aircraft Landing Areas (ALA)  Car Park  Security  Airport Master Plan Review Capital Projects  Emerald Airport Runway Overlay  General Aviation Apron  Garden Entrance to Emerald Airport  AirHub Project  Resurfacing of Rolleston and Springsure Aerodromes Financial Performance 2. Quarry Operational  Yearly Sales by Tonnes  Internal/External Customer Base Capital Projects  Variable Speed Drive Upgrade Financial Performance Efficiencies / Business Improvements 3. Saleyards Operational  Total Sale Numbers  Total Gross Sales  Market Update Capital Projects  Replacement of the Electrical Service Pits

Central Highlands Regional Council 58 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

 Additional Double Decker Dump Ramp  20 x 10m Shed for Hay Storage  Light Pole Replacement  Additional drafting facility Financial Performance Efficiencies / Business Improvements 4. Property Services Staff and Community Housing Operational Capital Projects  17 King Street Duaringa  42 Porphyry Street Springsure  21 Gordon Street Capella  29 Topaz Street Emerald  1/110 Harris Street Emerald  39 Littlefield Blackwater  29 Topaz Street Emerald  2 Nogoa Court Emerald Leasing and Licensing Operational  Matters concluded for the month o Appointment of Solicitor Services – Nogoa Rise Estate o Land Tenure Matter at Comet o Occupation of an industrial shed at 2 Pioneer Street, Capella o Rubyvale Tip Term Lease Renewal  Matters in progress for the month o Agistment Project o Willows Water and request for licence over Reserves for a water pipeline o Actions within the Vacant Land Management Strategy o Draft Thrifty Lease at Emerald Airport o Peak Downs Pony Club Lease Area  Ongoing Property matters o New Street land purchase from Ensham o Queensland Police Service Land o Blackwater Miners Club – lease assignment and sub lease  Financial Performance 5. General Manager

REPORT:

1. Airport

Operational

 Aviation maintenance and checks: o As per aviation and maintenance requirements several systems were tested throughout the month, these were reported as fully operational and in good condition.

 Aircraft Landing Areas (ALA): o All ALA’s have been visited this month.

 Car Park: o The airport car parking system is continuing to require frequent intervention. o The airport is replacing several components that have recurring faults. o This should reduce frequent fault finding, maintenance, replacement spend, employee time and user frustration. o A budget request has been made as part of the annual Council budget process to fund replacement of the machines.

Central Highlands Regional Council 59 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

 Security: o All security audit items are now dealt with. o Work is continuing to determine the best way for the airport terminal to be reworked to fit the new screening machines (due to arrive during 2020), into the existing infrastructure. o A concept was created by the terminal users (tenants, baggage handling providers, security provider, airport staff, kiosk operator, car rental providers etc.). o The proposed solution will be put forward to the Emerald Airport Advisory Committee on 3 June 2019. o Executing this work during the next financial year is the subject of a budget submission.

 Airport Master Plan Review of the 2013 Plan: o GHD is creating the new Emerald Airport Master Plan. o A first draft was received during May. o Feedback on this draft is in the process of being incorporated into the document.

Capital Projects

 Emerald Airport Runway Overlay: o The Panel considered submissions to the Request for Tender. o A Decision Report is being presented to Council in June for endorsement of the successful provider. o It is expected that the work will be within time and budget.

 General Aviation Apron: o The Request for Tender is currently out to market.

 Garden Entrance to Emerald Airport o Work has commenced. o Plants have been ordered. o The project is within timing and budget. o Some plants will arrive after the end of financial year due to the ordering being delayed because water restrictions were in place at the commencement of the project. o $50,000 Works for Queensland contribution will be expended by 30 June 2019.

 AirHub Project o GHD (producing the Master Plan) has held additional consultation sessions with Carol Vertigan to ensure that the Airhub concept is considered within the broader land use and facilities plan. o Council will be presented and consulted at a Strategic and Briefing Forum with regards to the results during June 2019.

 Resurfacing of Rolleston and Springsure aerodromes: o The works to the sealed surfaces at Springsure and Rolleston is progressing on track from a timing and cost point of view. o Please see photos below relating to the works being carried out at Rolleston runway:

A typical pavement failure (Rolleston runway):

Central Highlands Regional Council 60 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

A photo of pothole fixing – some potholes stretched for hundreds of metres.

The result:

Post pothole fixing, the wider runway works could start. Sprays are currently being applied.

Central Highlands Regional Council 61 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Financial Performance

 Net earnings surplus for the year of $1,457K which is 4% shy of budget ($1,511K).  Operating revenue ($6,832K) is 1% shy of budget ($6,886K) with a $112K shortfall in passenger head tax offset by other revenue streams.  Operating expenses ($3,634K) are on budget.  Passenger numbers for May are unknown at the time of writing, but April (16,463) was down by 102 passengers or 0.6% on the same period last year (16,565), but up by 143 passengers or 0.9% on budget (16,320). Year to date passenger numbers of 169,003 are down by 3,046 (1.8%) on last year, and down by 4,097 (2.4%) on budget (173,100).  Parking numbers for May are unknown as at the time of writing, but parking numbers for April (3,858) were up by 170 (4.6%) on previous month (3688), and up by 81 (2.1%) on the same period last year (3,777). Short term parking numbers appear to be recovering following the re-introduction of 1-hour free parking. Long term parking numbers that dropped since peaking in October last year have started to recover.  Capital expenditure is on track with 85% of budget ($1.83M) spent or committed.

2. Quarry

Operational

 Shepton has had another great month. As of the 24th of May 2019, monthly sales have exceeded 33,000 tonnes. By the end of May, the quarry operation will have exceeded the total budgeted tonnage of 167,882 tonnes for the 2018/19 financial year. This equates to an increase of 49,000 tonnes over 2017/18 sales, and 72,407 tonnes over 2016/17 sales. The graph illustrates the continued growth in sales underpinned by an expanding customer base enjoyed year-on-year since the change of management, direction and focus at the quarry business.

Central Highlands Regional Council 62 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

 Our external customer base is continuing to grow rapidly and is diverse. Diversification and growth of both product range and customer base has been and continues to be one of our main priorities.

 Shepton has had few maintenance tasks throughout the month of May including Renewal of CV.03 screen mat changes and general maintenance throughout the plant.  Remote quarry activity continues to be busy with work at CQIP Yamala being completed throughout the month of May with over 20,000 tonnes of -75 select fill being produced for the project.

Capital Projects

Variable Speed Drive Upgrade  Variable speed drives have been installed onto crusher 4 being the main component of the project. Pulleys on the electric motor drives are to be changed to allow for crusher to be run faster to be able to produce road base at specification with no added products. This project is an efficient initiative and assists with the production of road base without the need for loam which has become a scarce resource.

Financial Performance

 Net earnings surplus for the year of $160K which is $259K shy of budget ($419K surplus).  Revenue ($5,931K) is $431K or 7% shy of budget ($6,362K).  Operating expenses ($5,260K) are $107K or 2% shy budget ($5,367K) with an underspend on External Cartage and Plant Hire offset by Employee Costs (backfill staff sourced externally) and movements in Inventory.  Capital expenditure is on track with 93% of budget ($474K) spent or committed.

Efficiencies / Business Improvements

 Quarry along with our other commercial businesses have engaged Inxure to help produce and update strategic documents for the businesses to help with growth and understanding of each business.  Weighbridge system updated to latest, cloud-based application. Training has been completed and is providing continued improvement of our business. This allows the weighbridge functionality to be ready for the TOTO project implementation.

Central Highlands Regional Council 63 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

3. Saleyards

Operational

 Total numbers sold at the regular auction sales this month is 4,245 plus an additional 799 head of private weigh and 36 head of dip only, 58 head of spelling only and 274 head of weigh scan and transfer cattle.  Total gross sales for the month to date is $3,905,180.30.  The market has continued to maintain similar rates for store cattle however there has been some significant losses for slaughter and processor cattle. The continued supply of slaughter cattle to the market has put downward pressure on prices.

Capital Projects

Replacement of the Electrical Service Pits  Gurneys Electrical are continuing with works on the project with expected completion June 2019.

Additional Double Decker Dump Ramp  Request for Quote has been issued closing 31 May 2019.  Expected construction to commence July 2019.

20 x 10m Shed for Hay Storage  Request for Quote has been issued closing 31 May 2019.  Expected construction to commence July 2019.

Light Pole Replacement  Gurney Electrical have now commenced work on the installation LED lighting in the buyer catwalk areas and the overhead lighting for the individual sale pens.  All pens and catwalk lighting now installed on the western side.  Completion of this project is expected in June 2019.

Additional drafting facility  The new Proway Draft is now fully operational with additional works now completed which provides the additional catwalk areas and automation of the two gates on the lead to the scales.

Financial Performance

 Net earnings surplus for the year of $4K which is $26K shy of budget ($30K surplus).  Operating revenue ($1,217) is $1K shy of budget ($1,218K).  Operating expenses ($960K) are 5% over budget ($916K) with an overspend on Employee Costs and External Service Providers reflective of a significant increase in activity during the first three quarters of the financial year.  Cattle numbers for May are unknown at the time of writing, but welcomed rain had a negative impact on throughput in March and April. April cattle numbers (5,873) were down significantly on last year (9,337) as well as on revised budget (10,728). Year to date throughput (94,430) is up by 3,970 head or 4% on revised budget (90,460).  Capital expenditure remains on track with 92% of the budget ($479K) spent or committed.

Efficiencies / Business Improvements

GBA Consultants have now been briefed on the spelling paddock projects and the first process is now underway with approaches to Aurizon for Wayleave over the rail corridor.

Central Highlands Regional Council 64 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

4. Property Services

Staff and Community Housing

Operational

Matters concluded for the month:  Completed Routine Inspection for Springsure Community tenants.  Commenced Community tenant feedback meetings with a morning tea held with Anakie and Sapphire tenants.

Matters in progress for the month:  Restructuring rental invoicing in preparation for the Tech One environment and to improve the periodic rent payment reconciliation process.  Capella Community tenancy routine inspections will be undertaken in June.  Scoping and Request for Quote for contractors to undertake planned and reactive maintenance for 2019/2020 underway.

Capital Expenditure – Housing upgrades  17 King Street Duaringa – Septic system replacement – Completed.  42 Porphyry Street Springsure – Kitchen refurbishment Completed and ensuite commenced and scheduled for completion first week in June.  21 Gordon Street Capella – Bathroom and kitchen refurbishment, replacement of flooring – Commenced.  29 Topaz Street Emerald – Bathroom refurbishment and flooring replacement– bathroom commenced scheduled completion first week in June. Flooring booked for 17, 18 and 19 June.  1/110 Harris Street Emerald – Drainage works in backyard, bathroom refurbishment, flooring replacement – Work commenced on 28 and 29 May. Scheduled for completion first week in June.  39 Littlefield Blackwater – Kitchen and bathroom and toilet refurbishment – site inspection completed - Identified preferred contractor – Purchase Order raised – work has commenced and will be completed before 30 June 2019.  29 Topaz Street Emerald – concrete driveway access – Completed.  2 Nogoa Court Emerald – replace flooring – received quote and raised Purchase Order awaiting date as the flooring take 2 weeks to order in. Completion date to be confirmed. Note that the proposed kitchen bathroom refurbishment has been postponed due to the contractors inability to complete works in timeframe required.

Leasing and Licencing:

Matters concluded for the month:  Appointment of Solicitor Services for the conveyancing of twelve (12) lots within Nogoa Rise Estate – Anne Murray solicitors.  Land Tenure Matter at Comet o Correspondence finalised in line with previous legal advice and meeting booked with Property Owner on 3 June 2019 to discuss options to formalise land tenure.  Occupation of an industrial shed at 2 Pioneer Street, Capella o The property has now been vacated. Property Services have received a request from the Capella Pioneer Village to use this shed. Enquiries on Council’s Infrastructure and Utilities department is underway to confirm any operational requirements for this space.  Rubyvale Tip Term Lease Renewal o On 10 May 2019, Property Services submitted completed paperwork to the Department of Natural Resources Mines and Energy requesting to renew the term lease renewal with the state over Lot 1 on SP114679 (Rubyvale Tip) for a further twenty (20) year term.

Matters in progress for the month:  Agistment Project o Following the agistment procedure being adopted, the agistment agreement document is being finalised in readiness for roll out.

Central Highlands Regional Council 65 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

 Willows Water and request for licence over Reserves for a water pipeline o This matter is ongoing however, with more recent information indicating that the proposed pipe is to be located within both the road reserve and the reserve of the dam, the matter has been separated into two parts, as follows: 1) Usage of water from the dam – is now being managed by the Water Utilities Unit; and 2) Possible agreement of pipe to be located within the road reserve and the dam reserve – to be handled by Property Services however input on the specifics to be provided by Infrastructure and Utilities.  Actions within the Vacant Land Management Strategy o Property Services are actively working through the various actions of the Vacant Land Management Strategy, most notably: a) Disposal of vacant land parcels at Bogantungan; b) Disposal of vacant land at Calliope Street, Springsure.  Draft Thrifty Lease at Emerald Airport o Finalisation of a formal lease agreement is ongoing.  Peak Downs Pony Club Lease Area o Property Services is continuing discussions with both the Peak Downs Pony Club and the occupier of adjoining land with the aim of understanding both parties’ requirements of the land and eventually reaching an agreement in terms of land tenure.

Referrals Completed (Council comments to DNRME):  Total number: three (3) o Comments were for either a renewal of the lease or conversion to freehold within the shire. Council had no objections however notes that certain sites are located within an active claim area.

Referrals Pending or of Intertest:  Total number pending: nine (9)

Leases for Renewal in the (April to June 2019) Quarter:  Total number: One (1)

Ongoing Property matters  New Street land purchase from Ensham o Initial due diligence enquiries have been completed. Recommendations are being prepared for Council’s consideration.  Queensland Police Service Land o Enquires are ongoing. Property Services have spoken directly with Local Area Command. The initial response from the QPS State Property service has not been favourable. A formal response is yet to be received. In the meantime other lines of enquiry are being investigated through both the QPS and DNRME.  Blackwater Miners Club – lease assignment and sub lease o The lease of State Land comprising the Blackwater Golf Club is due to expire on 31 July 2019. The assignment of lease pursuant to the Memorandum of Understanding between the Golf Club and Council is yet to be completed. Property Services are working to complete the assignment before the expiry of the lease where after work will commence of finalising future and ongoing tenancy arrangements.

Financial Performance

 Net earnings deficit for the year of $820K* which is 13% better than expected ($938K deficit). Result includes $896K of depreciation.  Revenue ($944K) is 6% ahead of budget ($889K) with occupancy rates higher than expected.  Operating expenses ($868K) are 10% shy of budget ($967K). This is purely timing with $123K committed to repairs and maintenance following an influx of emergency repair requests.  Capital expenditure is on track with 89% of budget ($250K) now spent or committed.

Central Highlands Regional Council 66 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

5. General Manager

 TOTO Meetings o Weekly Catch Up – 8, 16, 23, 31 May o Meeting with Paul Rodgers, aaX – 9 May o Meeting with Technology One – 9 May o Meeting Environmental Health Module Owner – 13 May o Meeting with aaX – Pat Choy, Project Manager (replacement) and Kat Mace, Testing Manager – 16 May o Meeting with WOMT, Module Champions and Functional Leads – 20 May o Meeting with Maria Nolan, SeeChange – 21 May o Meeting with Functional Leads – 29 May o TOTO Project Board Meeting – 30 May  Interviews for Manager Community Recreation and Facilities Role – 8, 13, 15 May  Commercial Business Units Strategy Workshop – 17 May  Customer and Commercial Services Toolbox Meeting – 21 May  Airport Master Plan Draft Review – 22 May  Emerald Saleyards Coordination Committee Meeting – 22 May

ATTACHMENTS:

1. Financial Management Report - Airport - May 2019 [10.2.3.1] 2. Financial Management Report - Quarry - May 2019 [10.2.3.2] 3. Financial Management Report - Saleyards - May 2019 [10.2.3.3] 4. Financial Management Report - Housing Services - May 2019 [10.2.3.4] 5. Customer and Commercial Services Capex Delivery Report May 2019 [10.2.3.5]

– END OF REPORT –

Central Highlands Regional Council 67 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Operating Income and Expenses - Aerodrome For Period Ending May 2019

2018/19 YTD YTD Original YTD Remaining Notes Budget Budget Full Year Actuals Budget (BR3) Utilised (%) Budget Operating Income Aerodrome User Fees and Charges 1 6,830,464 6,879,253 48,789 99% 7,740,580 Other Income 2,029 6,765 4,736 30% 7,380 Total Operating Income 6,832,493 6,886,018 53,525 99% 7,747,960

Operating Expenses Employee Benefits 2 ( 928,611) ( 852,129) 76,482 109% ( 942,064) Materials and Services ( 2,420,001) ( 2,497,653) ( 77,652) 97% ( 2,470,425) Internal - Plant Hire and Overheads ( 235,609) ( 223,245) 12,364 106% ( 243,641) Other Expenses ( 50,255) ( 60,607) ( 10,352) 83% ( 62,974) Total Operating Expenses ( 3,634,476) ( 3,633,634) 842 100% ( 3,719,104)

EBITDA - surplus/(deficit) 3 3,198,017 3,252,384 54,367 98% 4,028,856

Non-Operating Expenses Finance Costs (Interest on Loans) ( 728,056) ( 725,241) 2,815 100% ( 791,484) Depreciation ( 1,012,539) ( 1,015,784) ( 3,245) 100% ( 1,108,569) Total Non-Operating Expenses ( 1,740,594) ( 1,741,025) ( 431) 100% ( 1,900,053)

NET EARNINGS - surplus/(deficit) 1,457,423 1,511,359 53,936 96% 2,128,803 Notes: 1. Details of aerodrome user fees and charges are shown in Table 1 below 2. Details of employee benefits are shown in Table 2 below 3. EBITDA = Earnings Before Interest, Taxes, Depreciation and Amortization

Table 1 Aerodrome User Fees and Charges 2018/19 YTD YTD Original YTD Remaining Notes Budget Budget Full Year Actuals Budget (BR3) Utilised (%) Budget Operating Income Aerodrome User Fees and Charges (Total) 6,832,493 6,886,018 53,525 99% 7,747,960 Summarised as: Public Carpark Fees 778,565 765,574 ( 12,991) 102% 1,068,437 Lease/Rent Fees Received 246,235 224,466 ( 21,769) 110% 244,975 Passenger Security Tax 1,302,919 1,294,227 ( 8,692) 101% 1,412,450 Plane Parking Fees 11 - ( 11) 0% - Passenger Head Tax 3,571,473 3,683,526 112,053 97% 4,020,000 Plane Landing Fees - Avdata 1 704,635 687,621 ( 17,014) 102% 750,430 Car Rental Company Carpark Fees 216,267 213,037 ( 3,230) 102% 232,500 Other Income (Charter Departing and Late Opening) 12,388 17,567 5,179 71% 19,168 Notes: 1. Plane landing fees are collected by Avdata. The income is the actual payment collected by Avdata.

Table 2 Aerodrome Employee Benefits 2018/19 YTD YTD Original YTD Remaining Notes Budget Budget Full Year Actuals Budget (BR3) Utilised (%) Budget Operating Expenses Employee Benefits (Total) ( 928,611) ( 852,129) 76,482 109% ( 942,064) Summarised as: Salaries ( 128,487) ( 171,716) ( 43,229) 75% ( 190,015) Wages ( 517,866) ( 578,378) ( 60,512) 90% ( 640,008) Overtime ( 69,749) ( 34,386) 35,363 203% ( 38,054) Other Employee Allowances ( 3,053) ( 10,141) ( 7,088) 30% ( 11,221) Payroll Tax ( 195,095) ( 38,269) 156,826 510% ( 41,766) Staff Training - Course Seminar & Conference ( 14,362) ( 19,239) ( 4,877) 75% ( 21,000)

Table 3 Airport Carparks 2018/19 YTD YTD Original YTD Remaining Notes Budget Budget Full Year Actuals Budget (BR3) Utilised (%) Budget Operating Income Public Carpark Fees 778,316 765,574 ( 12,742) 102% 1,068,437 Car Rental Company Carpark Fees 203,704 213,037 9,333 96% 232,500 Other Revenue - - - 0% Total Operating Income 982,020 978,611 ( 3,409) 100% 1,300,937

Operating Expenses Contractors/Consultants ( 9,853) ( 14,091) ( 4,238) 70% ( 15,375) Aerodrome Equipment Maintenance ( 63,575) ( 59,554) 4,021 107% ( 65,000) Aerodrome Grounds Maintenance ( 3,897) - 3,897 0% - Materials Purchased ( 3,901) ( 1,837) 2,064 212% ( 2,000) Total Operating Expenses ( 81,226) ( 75,482) 5,744 108% ( 82,375)

Operating Result of Aerodrome - surplus/(deficit) 900,794 903,129 2,335 100% 1,218,562

YTD Year Total Actuals + Adopted Carry Budget Budget Review Budget Budget % Spent of Capital Projects Actuals Commitments Commitments Total Budget Overs from 2017/18 2018/19 1 Review 2 Review 3 Total Budget 2018/19 2018/19 18359 - Emerald Airport Flood Mitigation Works for West Side of Airport concrete lining drain 202,946 - 202,946 283,224 (76,000) 207,224 98% 18361 - Transverse slope grading 17,806 - 17,806 9,771 8,035 17,806 100% 18324 - Maintenance shed for Polaris and ER Trailer 4,773 - 4,773 - No Budget 18321 - Hangers (2) in GA area - 21,500 (21,500) - No Budget 15727 - GA Upgrade 26,641 380 27,021 445,000 800,000 (1,245,000) 25,511 25,511 106% 15728 - Emerald Airport Runway overlay 338,303 316,131 654,434 2,235,000 2,500,000 (23,407) (4,011,593) 700,000 93% 17548 - Emerald Airport - hangar front office building inc fencing 19,790 - 19,790 28,799 (10,049) 18,750 106% 18323 - Check In / Glass partition changes 5,800 42,100 47,900 80,000 10,000 90,000 53% 18890 - Emerald Airport - Air Hub Concept & Design 15,381 - 15,381 200,000 93,448 (228,067) 65,381 24% 19510 - Duaringa airstrip full grading 37,440 - 37,440 40,000 (2,560) 37,440 100% 19511 - Emerald airport airside tarmac light towers upgrade - - - 20,000 (20,000) - No Budget 19512 - Emerald airport transmission relocation 6,350 - 6,350 10,000 (3,650) 6,350 100% 19513 - Rollestone Aerodrome runway resurfacing 32,172 150,316 182,488 300,000 (160,000) 69,947 209,947 87% 19772 - Springsure Aerodrome runway resurfacing 3,336 160,000 163,336 - 160,000 61,393 221,393 74% 19850 - Fire System Design - 62,350 62,350 - 75,000 75,000 83% 19514 - Emerald Airport CCTV 26,083 20,350 46,433 183,000 (133,000) (4,741) 45,259 103% 18584 - Emerald Airport - Enhance entrance statement (W4Q) 3,000 72,000 75,000 50,000 65,000 115,000 65% Total Capital Expenditure 739,821 823,627 1,563,448 2,730,000 4,198,000 413,335 (5,389,593) (116,681) 1,835,061 85.2%

Central Highlands Regional Council 68 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

ASSETS & LIABILITIES AS AT 30 JUNE 2018

Replacement Accumulated Written Down Closing Balance Value Depreciation Value 30/06/18 30/06/18 ASSETS Existing Non-Depreciating Assets Land & Improvements (Excluding Land Held as Inventory) 4,345,000 - 4,345,000 4,345,000 WIP (Capex) - - - - Total Non-Depreciating Assets 4,345,000 - 4,345,000 4,345,000

Existing Depreciating Assets Buildings 8,634,227 - 1,770,376 6,863,851 6,863,851 Roads, Drainage and Bridge Network 25,905,213 - 7,923,602 17,981,610 17,981,610 Site Improvements 10,127,856 - 1,988,022 8,139,834 8,139,834 Stormwater Pipes 16,335 - 966 15,369 15,369 Motor Vehicles 23,213 - 2,371 20,842 20,842 Total Depreciating Assets 44,706,843 - 11,685,337 33,021,506 33,021,506 TOTAL ASSETS 49,051,843 - 11,685,337 37,366,506 37,366,506 LIABILITIES Loans Loan Balance n/a n/a n/a 14,490,864 TOTAL LIABILITIES n/a n/a n/a 14,490,864

RECONCILIATION OF RESERVES AS AT 30 JUNE 2018

Opening Actual Actual Reserve Actual Transfers Aerodrome Fund Reserve Balance Transfers Balance To Reserves 01/07/2017 From Reserves 30/06/2018

Aerodrome Business Unit 6,628,875 1,792,154 (1,335,866) 7,085,163 Carry Over Capital Projects 187,471 187,471 Internally Allocated Reserves Future Capital Sustainability - Unspent Depreciation 608,206 1,112,671 1,720,877 Total 7,424,552 2,904,825 (1,335,866) 8,993,511 Constrained Grants & Subsidies 62,111 71,581 (108,692) 25,000 - Externally Restricted Reserves - Total 62,111 71,581 (108,692) 25,000

Central Highlands Regional Council 69 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Operating Income and Expenses - Quarry For Period Ending May 2019 Consolidated Quarry Operating Result 2018/19 YTD YTD Original YTD Remaining Notes Budget Budget Full Year Actuals Budget (BR3) Utilised (%) Budget Operating Income Quarry Sales Revenue 5,187,592 5,276,665 89,073 98% 2,075,500 Other Revenues 743,465 1,085,488 342,023 68% 40,000 Total Operating Income 5,931,057 6,362,153 431,096 93% 2,115,500

Operating Expenses Employee Benefits (538,180) (416,854) 121,326 129% (460,873) Materials & Services (4,123,955) (4,619,802) (495,847) 89% (1,008,528) Incl $1,007 extraordinary (Marrawah Law - quarry lease amendment) Movement in Inventory 1 (67,298) 336,626 403,924 -20% 0 Internal - Plant Hire (239,494) (376,211) (136,717) 64% (248,905) Internal - Overheads (290,674) (290,554) 120 100% (317,099) Total Operating Expenses (5,259,600) (5,366,795) (107,195) 98% (2,035,404)

EBITDA - surplus/(deficit) 2 671,457 995,358 323,901 67.5% 80,096

Non-Operating Expenses Finance Costs (364,043) (362,659) 1,384 100% (395,786) Depreciation (147,292) (213,257) (65,965) 69% (232,733) Total Non-Operating Expenses (511,335) (575,916) (64,581) 89% (628,519)

NET EARNINGS - surplus/(deficit) 160,121 419,442 259,321 38% (548,423) Notes: 1. Shown separately in table above in order to not skew Materials & Services 2. EBITDA = Earnings Before Interest, Taxes, Depreciation and Amortization

Total Actuals + Proposed YTD Actuals Adopted Carry Overs Budget Budget Budget % Spent of Capital Projects Commitments Commitments Carry Forward Total Budget 2018/19 from 2017/18 2018/19 Review 2 Review 3 Total Budget 2018/19 Adjustments

19823 - Variable Speed Drive for VSI 115,895 115,895 - - 140,000 140,000 83% 19726 - Dangerous Goods Container 36,945 36,945 36,945 36,945 100% 19503 - Mobile Crushing Plant - - - - 100,000 (100,000) - No Budget 19504 - Electrification of Pug Mill 94,102 - 94,102 - 30,000 63,620 482 94,102 100% 18327 - Remote camp with showers and kitchens - - 50,000 (50,000) - No Budget 19505 - Electrical Bus Tie Installation 119,750 - 119,750 - 120,000 12,000 - 12,250 119,750 100% 17510 - Precoat plant upgrade to meet compliance 357 9,977 10,334 370,000 29,000 43,867 (39,065) (403,802) - No Budget 18325 - Contruct stormwater run-off control system 63,923 - 63,923 45,000 50,000 (1,606) (10,171) 83,223 77% 18047 - Seal Mungabunda Access Road - - - 76,103 (73,500) (2,603) - No Budget Total Capital Expenditure 315,077 125,872 440,949 465,000 329,000 118,364 - (438,344.77) 474,019 93%

ASSETS & LIABILITIES AS AT 30 JUNE 2018 Accumulated Replacement Written Down Closing Balance Depreciation & Value Value 30/06/18 30/06/18 Impairment 1 ASSETS Existing Non-Depreciating Assets Land & Improvements (Excluding Land Held as Inventory) - - - Inventory 2 - Shepton Quarry n/a n/a 1,915,677 1,915,677 - Mungabunda n/a n/a 504,521 504,521 Existing Depreciating Assets - - 2,420,198 2,420,198 Property Plant & Equipment 14,464,168 (10,241,751) 4,222,417 4,222,417 Total Depreciating Assets 14,464,168 (10,241,751) 4,222,417 4,222,417 TOTAL ASSETS 14,464,168 (10,241,751) 6,642,615 6,642,615 LIABILITIES Loans Loan Balance n/a n/a n/a 8,572,221 Provisions Quarry Rehabilitation Provision 3 - Shepton Quarry 2,773,191 - Mungabunda 37,938 - Other Quarry Sites 370,673 TOTAL LIABILITIES n/a n/a n/a 11,754,023 1 Accumulated depreciation $2,565,105; impairment of fixed crushing plant $7,676,646 2 See table below 3 Please note that only $201,759 of these provisions are funded as at 30 June 2018

*Inventory Details as at 30 June 2018 - Shepton Quarry

Product Name Volume Inventory Value ton $ Sale Value $ BASE GRAVEL 2.1 - COUNCIL 19,001 289,764 342,016 BASE GRAVEL 2.3 - COUNCIL 10,356 156,692 183,826 BASE GRAVEL 2.5 - COUNCIL 11,191 168,090 195,844 ROCK - MINUS 100MM - COUNCIL 1,057 13,679 21,142 AGGREGATE 7MM - COUNCIL 11,582 195,264 318,491 AGGREGATE 10MM - COUNCIL 1,010 26,316 42,933 AGGREGATE 14MM - COUNCIL 11,587 187,129 318,641 AGGREGATE 16MM - COUNCIL 2,775 42,547 69,386 CONCRETE AGGREGATE - COUNCIL 15,981 278,540 399,513 BALLAST - COUNCIL 9,015 124,948 202,838 CRUSHER DUST COUNCIL 44,111 337,891 551,389 UNSPEC GRAVEL - COUNCIL 2,912 34,568 45,140 MINUS 75MM SLECT FILL- COUNCIL 7,549 49,822 118,893 SIZED ROCK - COUNCIL 7 48 216 AGGREGATE 20MM - COUNCIL 357 5,468 8,918 UNDERGROUND MIX 312 4,911 6,864 Total Inventory 148,803 1,915,677 2,826,049

*Inventory Details as at 30 June 2018 - Mungabunda Volume Inventory Value Product Name ton $ Sale Value $ BASE GRAVEL 2.3 - COUNCIL 27,331 413,512 $ 485,118 BASE GRAVEL 2.5 - COUNCIL 2,293 34,445 $ 40,133 UNSPEC GRAVEL - COUNCIL 4,501 53,429 $ 69,769 SIZED ROCK - COUNCIL 475 3,135 $ 14,250 Total Inventory 34,600 504,521 609,270

RECONCILIATION OF RESERVES AS AT 30 JUNE 2018 Closing Opening Reserve Actual Actual Transfers To Reserve Quarry Fund Balance Transfers Reserves Balance 01/07/2017 From Reserves 30/06/2018 Quarry Business Unit 579,846 (192,637) 387,209 Future Capital Sustainability - Unspent Depreciation Internally Allocated Reserves Total 579,846 - (192,637) 387,209 Constrained Grants & Subsidies Externally Restricted Reserves Total - - - -

Central Highlands Regional Council 70 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Quarry Finance Ratios May-19

Self-Generation Ratio ((Cash Inflow + Retained Cash) / Cash Outflow)

Cash at beginning of reporting period (01/07/18) ¹ 387,209 Self-Generation Ratio Cash inflow for the reporting period (01/07/18 - 31/05/19) ² 7,000,845 1.20 1.10 Cash outflow for the reporting period (01/07/18 - 31/05/19) ³ 6,738,733 1.00 1.00

Self-Generation Ratio 1.10 0.80

Target Ratio 1 0.60

0.40 Does Self-Generation Ratio meet or exceed Target Ratio? Yes 0.20 Notes: ¹ Quarry does not have its own bank account, opening cash represents balance of reserves as at 01/07/18 - Self-Generation Ratio Target Ratio ² Cash inflow represents opening trade receivables plus sales earned for the reporting period less closing trade receivables ³ Cash outflow represents purchases of materials and services, wages, interests, loan redemption and capital purchases for the reporting period Operating Surplus Ratio Operating Surplus Ratio (Net Operating Surplus / Total Operating Revenue) (%) 12.0% 11% 10% Net Operating Surplus/(Deficit) 671,457 10.0% Total Operating Revenue 5,931,057 8.0% Operating Surplus Ratio 11.3% 6.0% Target Ratio 10.0% 4.0%

Does Operating Surplus Ratio exceed Target Ratio? Yes 2.0%

0.0% Operating Surplus Ratio Target Ratio

Asset Sustainability Ratio (Capital Expenditure on the Replacement of Assets (renewals) / Depreciation Expense) Asset Sustainability Ratio

Capital Expenditure 315,077 250% 214% Depreciation Expense 147,292 200% Asset Sustainability Ratio 214% 150% Target Ratio 90% 100% 90% Does Asset Sustainability Ratio exceed Target Ratio? Yes 50%

0% Asset Sustainability Ratio Target Ratio

Days Receivables Trade Receivables / Sales x Period Days Days Receivable Opening Trade Receivables at 01/07/18 1,429,685 Closing Trade Receivables at 31/05/19 359,896 60 Sales 5,931,057 51 Period Days (01/07/18 - 31/05/19) 335 50 Accounts Receivable Turnover Ratio 7 40 Days Receivable 51 30 30 Target Days 30 20 Does Days Receivable Ratio meet or fall below Target Days? No 10

- Days Receivable Target Days

Days Inventory Inventory / Cost of Goods Sold x Period Days Days Inventory 500 Inventory on Hand 31/05/19 2,380,198 452 Cost of Goods Sold (Opening Stock + Production - Closing Stock) 1,763,674 400 Period Days (01/07/18 - 31/05/19) 335 300 Days Inventory 452 200 Target Days 90 90 100 Does Days Inventory Ratio meet or fall below Target Days? No - Days Inventory Target Days

Central Highlands Regional Council 71 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Operating Income and Expenses - Saleyards For Period Ending May 2019 2018/19 YTD YTD Original YTD Remaining Notes Budget Budget Full Year Actuals Budget (BR3) Utilised (%) Budget Operating Income User Fees and Charges 1 1,209,046 1,209,742 696 100% 1,089,470 Other Revenue 8,340 8,338 ( 2) 100% 9,098 Total Operating Income 1,217,386 1,218,080 694 100% 1,098,568

Operating Expenses Employee Benefits ( 374,634) ( 347,356) 27,278 108% ( 383,756) External Service Provider ( 73,937) ( 48,529) 25,408 152% ( 52,900) Materials ( 305,770) ( 309,813) ( 4,043) 99% ( 226,910) Other Expenses ( 26,681) ( 23,698) 2,983 113% ( 24,021) Internal Plant Hire ( 31,605) ( 39,611) ( 8,006) 80% ( 43,240) Overheads Allocated ( 147,007) ( 146,949) 58 100% ( 160,372) Total Operating Expenses ( 959,635) ( 915,956) 43,679 105% ( 891,199)

EBITDA - surplus/(deficit) 2 257,751 302,124 44,373 85% 207,369

Non-Opertating Expenses Financial Costs (Interest on Loans) ( 19,826) ( 19,756) 70 100% ( 21,565) Depreciation ( 233,771) ( 251,900) ( 18,129) 93% ( 274,913) Total Non-Operating Expenses ( 253,597) ( 271,656) ( 18,059) 93% ( 296,478)

NET EARNINGS - surplus/(deficit) 4,154 30,468 26,314 14% ( 89,109) Notes: 1. Refer Table 1 below 2. EBITDA = Earnings Before Interest, Taxes, Depreciation and Amortization

Table 1 Saleyards User Fees & Charges 2018/19 YTD YTD Original YTD Remaining Notes Budget Budget Full Year Actuals Budget (BR3) Utilised (%) Budget Operating Income Saleyards User Fees and Charges (Total) 1,209,046 1,209,742 696 100% 1,089,470 Summaried as: User Fees & Charges Saleyards Agents Fees 11,655 11,800 145 99% 11,800 Yard Dues - Bull Sales 1 - - - 2,200 Yard Dues - Special Weighs over Scale 50,001 55,032 5,031 91% 42,100 Dipping Fees 72,006 54,740 ( 17,266) 132% 59,500 Lease/Rent Fees Received 10,475 18,293 7,818 57% 19,970 Other User Charges (Sundry) 9,138 3,700 ( 5,438) 3,700 Feed Sales 233,488 238,958 5,470 98% 162,900 Yard Dues (Excluding Special Weighs) 808,426 808,581 155 100% 767,000 Cattle Tags 10,722 9,438 ( 1,284) 114% 10,300 Load / Unload Fees 3,134 9,200 6,066 34% 10,000 Notes: 1. Yard dues (bull sale) are posted to same account as other yard dues as per the Fees & Charges Schedule. Budget to be moved at budget review.

Total Actuals + Adopted Carry % Spent of YTD Actuals Adopted Carry Budget Budget Budget Total Capital Projects Commitments Commitments Forward Total 2018/19 Overs from 2017/18 2018/19 Review 2 Review 3 Budget 2018/19 Adjustments Budget

19848 - Scalehouse Roof - - No Budget 19847 - Spelling Yard 56,360 56,360 - No Budget 19835 - Draft Area - Additional Shade 76,836 76,836 75,000 75,000 102% 19834 - Roof Over Crush & Dip Area 29,489 29,489 29,532 29,532 100% 19508 - 20 x 10m Shed for Hay Storage 9,934 170 10,104 100,000 (89,896) 10,104 100% 16655 - Baricade Overhead Catwalks - - - - 3,000 (3,000) - No Budget 17192 - Additional Selling Pens Adjacent to Draft Area 75,052 - 75,052 - 13,535 62,289 75,824 99% 18316 - Additional Drafting Facility 138,846 5,451 144,297 170,000 - (53,360) 20,000 14,000 150,640 96% 19506 - Replacement of the Electrical Service Pits 3,795 14,545 18,340 24,000 24,000 76% 19507 - Additional Double Decker Dump Ramp 9,075 - 9,075 120,000 (110,925) 9,075 100% 19509 - Light pole Replacement 22,849 - 22,849 105,000 (20,000) 20,000 105,000 22% Total Capital Expenditure 259,551 182,851 442,402 170,000 349,000 (36,825) 0 (3,000) 479,175 92%

ASSETS & LIABILITIES AS AT 30 JUNE 2018

Replacement Accumulated Written Down Closing Balance Value Depreciation Value 30/06/18 30/06/18

ASSETS Existing Non-Depreciating Assets Land & Improvements 850,000 - 850,000 850,000 Inventory (hay, dip, tags) 3,655 3,655 Total Non-Depreciating Assets 850,000 - 853,655 853,655

Existing Depreciating Assets Buildings and Facilities 135,280 (43,244) 92,036 92,036 Water Infrastructure 155,147 (76,479) 78,667 78,667 Site Improvements 6,596,331 (1,795,520) 4,800,811 4,800,811 Total Depreciating Assets 6,886,758 (1,915,243) 4,971,515 4,971,515 TOTAL ASSETS 7,736,758 (1,915,243) 5,825,170 5,825,170 LIABILITIES Loans Loan Balance 441,725 TOTAL LIABILITIES 441,725

RECONCILIATION OF RESERVES AS AT 30 JUNE 2018

Closing Opening Actual Transfers To Actual Transfers Reserve Saleyards Fund Reserve Balance Reserves From Reserves Balance 01/07/2017 30/06/2018 Saleyards Business Unit 220,578 (220,578) - Future Capital Sustainability - Unspent Depreciation 264,962 (264,962) - Internally Allocated Reserves - 220,578 264,962 (485,540) - Constrained Grants & Subsidies 50,000 (50,000) - Externally Restricted Reserves - - 50,000 (50,000) -

Central Highlands Regional Council 72 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

May 2019 Saleyards YTD Revenue vs Current YTD Budget

Load / Unload Fees

Cattle Tags

Yard Dues (Excluding Special Weighs)

Feed Sales

Other User Charges (Sundry)

Lease/Rent Fees Received

Tick Clearing Fees

Dipping Fees

Yard Dues - Special Weighs over Scale

Saleyards Agents Fees

0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 YTD Actuals Current Year Budget

May 2019 Saleyards YTD Expenditure vs Current YTD Budget

Overheads Allocated

Internal Plant Hire

Depreciation

Finance Costs

Other Expenses

Materials

External Service Provider

Employee Costs

0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 YTD Actuals Current Year Budget

Saleyards Cattle Sale Numbers 2018/19 16,000 120,000 15,000 14,000 13,000 100,000 12,000 11,000 80,000 10,000 9,000 Private Sale Numbers 8,000 60,000 7,000 Agent Sale Numbers 6,000 2018/19 Cumulative Budget 40,000 5,000 2018/19 Actuals 4,000 3,000 20,000 2,000 1,000 - -

Value of Saleyards Cattle Sales $12,000,000

$10,000,000

$8,000,000

$6,000,000 Cattle Sales Value 2018/19 Cattle Sales Value 2017/18

$4,000,000

$2,000,000

$0 July August September October November December January February March April May June

Central Highlands Regional Council 73 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Saleyards Finance Ratios May-19

Self-Generation Ratio ((Cash Inflow + Retained Cash) / Cash Outflow)

Cash at beginning of reporting period (01/07/18) ¹ - Self-Generation Ratio Cash inflow for the reporting period (01/07/18 - 31/05/19) ² 1,252,402 120% Cash outflow for the reporting period (01/07/18 - 31/05/19) ³ 1,259,612 99% 100% 100%

Self-Generation Ratio 99% 80%

Target Ratio 100% 60%

40% Does Self-Generation Ratio meet or exceed Target Ratio? NO 20% Notes: ¹ Saleyards does not have its own bank account, opening cash represents balance of reserves as at 01/07/18 0% Self-Generation Ratio Target Ratio ² Cash inflow represents opening trade receivables plus sales earned for the reporting period less closing trade receivables ³ Cash outflow represents purchases of materials and services, wages, interests, loan redemption and capital purchases for the reporting period Operating Surplus Ratio Operating Surplus Ratio 25% (Net Operating Surplus / Total Operating Revenue) (%) 21%

Net Operating Surplus/(Deficit) 257,751 20% Total Operating Revenue 1,217,386 15% Operating Surplus Ratio 21.2% 10% 10% Target Ratio 10.0% 5% Does Operating Surplus Ratio meet or exceed Target Ratio? YES

0% Operating Surplus Ratio Target Ratio

Asset Sustainability Ratio (Capital Expenditure on the Replacement of Assets (renewals) / Depreciation Expense) Asset Sustainability Ratio 120% 111% Capital Expenditure 259,551 Depreciation Expense 233,771 100% 90%

Asset Sustainability Ratio 111% 80%

Target Ratio 90% 60%

Does Asset Sustainability Ratio meet or exceed Target Ratio? YES 40% 20%

0% Asset Sustainability Ratio Target Ratio

Days Receivables Trade Receivables / Sales x Period Days Days Receivable Opening Trade Receivables at 01/07/18 75,248 35 Closing Trade Receivables at 31/05/19 40,232 30 Sales 1,217,386 30 Period Days (01/07/18 - 31/05/19) 335 Accounts Receivable Turnover Ratio 21 25 20 Days Receivable 16 16 15 Target Days 30 10 Does Days Receivable Ratio meet or fall below Target Days? YES 5

- Days Receivable Target Days

Central Highlands Regional Council 74 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Operating Income and Expenses - Housing Services For Period Ending May 2019 Housing Services Operating Result 2018/19 YTD Original YTD YTD Remaining Notes Budget Full Year Actuals Budget (BR3) Budget Utilised (%) Budget Operating Income User Charges 944,214 889,372 -54,842 106% 970,608 Other Revenues 0 0 0 No Budget - Total Operating Income 944,214 889,372 -54,842 106% 970,608

Operating Expenses Employee Costs (85,278) (82,353) 2,926 104% 0 External Service Providers (352,429) (433,319) (80,890) 81% (312,500) Materials (424,564) (450,566) (26,002) 94% (449,558) Other Expenses (508) (349) 159 146% 0 Internal Plant Hire (5,424) (726) 4,698 747% (793) Total Operating Expenses (868,203) (967,313) (99,110) 90% (762,851)

EBITDA - surplus/(deficit) 1 76,011 (77,941) (153,952) -97.5% 207,757

Non-Operating Expenses Finance Costs 0 0 0 No Budget 0 Depreciation (895,718) (860,475) 35,243 104% (939,077) Total Non-Operating Expenses (895,718) (860,475) 35,243 104% (939,077)

NET EARNINGS - surplus/(deficit) (819,707) (938,416) (118,709) 87% (731,320) Notes: 1. EBITDA = Earnings Before Interest, Taxes, Depreciation and Amortization

Aged Community Housing 2018/19 YTD Original YTD YTD Remaining Notes Budget Full Year Actuals Budget (BR3) Budget Utilised (%) Budget Operating Income User Charges 356,971 317,460 -39,511 112% 346,464 Other Revenues 0 0 0 No Budget - Total Operating Income 356,971 317,460 -39,511 112% 346,464

Operating Expenses Employee Costs (5,646) 0 5,646 No Budget 0 External Service Providers (143,438) (173,793) (30,355) 83% (110,000) Materials (137,054) (151,573) (14,519) 90% (151,724) Other Expenses 0 0 0 No Budget 0 Internal Plant Hire (624) (704) (80) 89% (772) Total Operating Expenses (286,762) (326,070) (39,308) 88% (262,496)

EBITDA - surplus/(deficit) 1 70,209 (8,610) (78,819) -815.4% 83,968

Non-Operating Expenses Finance Costs 0 0 0 No Budget 0 Depreciation (403,204) (406,208) (3,004) 99% (443,313) Total Non-Operating Expenses (403,204) (406,208) (3,004) 99% (443,313)

NET EARNINGS - surplus/(deficit) (332,995) (414,818) (81,823) 80% (359,345) Notes: 1. EBITDA = Earnings Before Interest, Taxes, Depreciation and Amortization

Employee Housing 2018/19 YTD Original YTD YTD Remaining Notes Budget Full Year Actuals Budget (BR3) Budget Utilised (%) Budget Operating Income User Charges 538,948 521,510 -17,438 103% 569,144 Other Revenues 0 0 0 No Budget - Total Operating Income 538,948 521,510 -17,438 103% 569,144

Operating Expenses Employee Costs (1,386) 0 1,386 No Budget 0 External Service Providers (192,631) (238,423) (45,792) 81% (186,000) Materials (249,672) (254,104) (4,432) 98% (251,588) Other Expenses 0 0 0 No Budget 0 Internal Plant Hire (53) (22) 31 239% (21) Total Operating Expenses (443,742) (492,549) (48,807) 90% (437,609)

EBITDA - surplus/(deficit) 1 95,206 28,961 (66,245) 328.7% 131,535

Non-Operating Expenses Finance Costs 0 0 0 No Budget 0 Depreciation (452,728) (416,559) 36,169 109% (454,607) Total Non-Operating Expenses (452,728) (416,559) 36,169 109% (454,607)

NET EARNINGS - surplus/(deficit) (357,522) (387,598) (30,076) 92% (323,072) Notes: 1. EBITDA = Earnings Before Interest, Taxes, Depreciation and Amortization

External Employee Housing 2018/19 YTD Original YTD YTD Remaining Notes Budget Full Year Actuals Budget (BR3) Budget Utilised (%) Budget Operating Income User Charges 0 0 0 No Budget 0 Other Revenues 0 0 0 No Budget - Total Operating Income 0 0 0 No Budget 0

Operating Expenses Employee Costs 0 0 0 No Budget 0 External Service Providers 0 (913) (913) 0% (1,000) Materials 0 (2,288) (2,288) 0% (2,500) Other Expenses 0 0 0 No Budget 0 Internal Plant Hire 0 0 0 No Budget 0 Total Operating Expenses 0 (3,201) (3,201) 0% (3,500)

EBITDA - surplus/(deficit) 1 0 (3,201) (3,201) 0.0% (3,500)

Non-Operating Expenses Finance Costs 0 0 0 No Budget 0 Depreciation 0 0 0 No Budget 0 Total Non-Operating Expenses 0 0 0 No Budget 0

NET EARNINGS - surplus/(deficit) 0 (3,201) (3,201) 0% (3,500) Notes: 1. EBITDA = Earnings Before Interest, Taxes, Depreciation and Amortization

Central Highlands Regional Council 75 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Operating Income and Expenses - Housing Services For Period Ending May 2019 Community Housing - CHRC 2018/19 YTD Original YTD YTD Remaining Notes Budget Full Year Actuals Budget (BR3) Budget Utilised (%) Budget Operating Income User Charges 24,686 30,239 5,553 82% 33,000 Other Revenues 0 0 0 No Budget - Total Operating Income 24,686 30,239 5,553 82% 33,000

Operating Expenses Employee Costs (107) 0 107 No Budget 0 External Service Providers (6,700) (10,527) (3,827) 64% (11,500) Materials (16,716) (19,830) (3,114) 84% (20,138) Other Expenses 0 0 0 No Budget 0 Internal Plant Hire 0 0 0 No Budget 0 Total Operating Expenses (23,523) (30,357) (6,834) 77% (31,638)

EBITDA - surplus/(deficit) 1 1,163 (118) (1,281) -985.2% 1,362

Non-Operating Expenses Finance Costs 0 0 0 No Budget 0 Depreciation (6,040) (37,708) (31,668) 16% (41,157) Total Non-Operating Expenses (6,040) (37,708) (31,668) 16% (41,157)

NET EARNINGS - surplus/(deficit) (4,878) (37,826) (32,948) 13% (39,795) Notes: 1. EBITDA = Earnings Before Interest, Taxes, Depreciation and Amortization

Tieri Employee Housing 2018/19 YTD Original YTD YTD Remaining Notes Budget Full Year Actuals Budget (BR3) Budget Utilised (%) Budget Operating Income User Charges 23,610 20,163 -3,447 117% 22,000 Other Revenues 0 0 0 No Budget - Total Operating Income 23,610 20,163 -3,447 117% 22,000

Operating Expenses Employee Costs 0 0 0 No Budget 0 External Service Providers (7,910) (9,663) (1,753) 82% (4,000) Materials (20,959) (22,771) (1,812) 92% (23,608) Other Expenses 0 0 0 No Budget 0 Internal Plant Hire 0 0 0 No Budget 0 Total Operating Expenses (28,869) (32,434) (3,565) 89% (27,608)

EBITDA - surplus/(deficit) 1 (5,259) (12,271) (7,012) 42.9% (5,608)

Non-Operating Expenses Finance Costs 0 0 0 No Budget 0 Depreciation (17,911) 0 17,911 No Budget 0 Total Non-Operating Expenses (17,911) 0 17,911 No Budget 0

NET EARNINGS - surplus/(deficit) (23,171) (12,271) 10,900 189% (5,608) Notes: 1. EBITDA = Earnings Before Interest, Taxes, Depreciation and Amortization

Housing Services Management 2018/19 YTD Original YTD YTD Remaining Notes Budget Full Year Actuals Budget (BR3) Budget Utilised (%) Budget Operating Income User Charges 0 0 0 No Budget 0 Other Revenues 0 0 0 No Budget - Total Operating Income 0 0 0 No Budget 0

Operating Expenses Employee Costs (78,139) (82,353) (4,214) 95% 0 External Service Providers (1,750) 0 1,750 No Budget 0 Materials (163) 0 163 No Budget 0 Other Expenses (508) (349) 159 146% 0 Internal Plant Hire (4,747) 0 4,747 No Budget 0 Total Operating Expenses (85,307) (82,702) 2,605 103% 0

EBITDA - surplus/(deficit) 1 (85,307) (82,702) 2,605 103.2% 0

Non-Operating Expenses Finance Costs 0 0 0 No Budget 0 Depreciation 0 0 0 No Budget 0 Total Non-Operating Expenses 0 0 0 No Budget 0

NET EARNINGS - surplus/(deficit) (85,307) (82,702) 2,605 103% 0 Notes: 1. EBITDA = Earnings Before Interest, Taxes, Depreciation and Amortization

Central Highlands Regional Council 76 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Total Actuals + Original YTD Actuals Budget % Spent of Capital Projects Commitments Commitments Carried Forward Budget Total Budget 2018/19 Review 3 Total Budget 2018/19 2018/19 18172 - Purchase of Community Housing 1 - - - 150,000 - (150,000) - No Budget 19266 - Staff Housing Upgrades 33,010 189,212 222,222 - 250,000 250,000 89% Total Capital Expenditure 33,010 189,212 222,222 150,000 250,000 (150,000) 250,000 89% Notes: 1. Funding allocated to this project is being transferred to the Arts Precinct Project under Communities at BR3.

ASSETS & LIABILITIES AS AT 30 JUNE 2018

Replacement Accumulated Written Down Closing Balance Value Depreciation Value 30/06/17 30/06/17 ASSETS Existing Non-Depreciating Assets Land Inventory Land Assets Total Non-Depreciating Assets - - - -

Existing Depreciating Assets Buildings 40,309,007 - 8,034,712 32,274,295 32,274,295 Site Improvements 1,257,431 - 267,178 990,253 990,253 Total Depreciating Assets 41,566,438 - 8,301,890 33,264,549 33,264,549 TOTAL ASSETS 41,566,438 - 8,301,890 33,264,549 33,264,549 LIABILITIES Loans Loan Balance TOTAL LIABILITIES n/a n/a n/a -

RECONCILIATION OF OTHER RESERVES AS AT 30 JUNE 2018

Opening Reserve Actual Transfers Actual Reserve General Fund Specific Reserve Name Balance To / (From) Balance 30/06/2018 01/07/2017 Reserves

Unspent depreciation ------Internally Allocated Reserves - - - Total ------Externally Restricted Reserves - - - Total - - -

Central Highlands Regional Council 77 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Central Highlands Council Commercial Services Directorate Project Details For Period to 28 May 2019

Cashflow 2018/19 2018/19 Financial Project Outstanding YTD Cashflow Forecast Estimated Delivery Approved YTD Completion Project Status Project Risks Comments Title Commitments Forecast Completion Timeframe Budget (BR3) Actuals Rate (%) Rate (%) Commercial Services 3,318,256 1,347,459 1,321,562 80.4% 2,002,033 133.3% Airport 1,835,061 739,821 823,627 85.2% 1,018,371 153.5% Emerald Airport Flood Mitigation Works for West Side of Airport 207,224 202,946 0 97.9% 207,224 97.9% Completed (Practical Completion) Completed concrete lining drain Transverse slope grading 17,806 17,806 0 100.0% 17,806 100.0% Completed (Practical Completion) Completed. Maintenance shed for Polaris and ER Trailer 0 4,773 0 No Budget No Budget Completed (Practical Completion)

Hangers (2) in GA area 0 0 0 No Budget No Budget Not commenced Deferral pending Master Plan for best location. Extend/widen taxiway B-1 to txy D as first stage of GA apron area BBRF funding. BoR funding Tender out to market at present. Closing in 25,511 26,641 380 105.9% 25,511 105.9% Quote/Tender & Costing November 2020 upgrade application pending June 2019. Council accepted project. EOI process completed. RFT put to market, close for Emerald Airport Runway overlay 700,000 338,303 316,131 93.5% 200,000 327.2% Quote/Tender & Costing Weather, contract cost September 2019 submissions by 3 May 2019. Council to be approached fro endorsement by end of May 2019. Emerald Airport - hangar front office building inc fencing 18,750 19,790 0 105.5% 18,750 105.5% Completed (Practical Completion) Completed Concept drawn up. Detailed design phase Check In / Glass partition changes 90,000 5,800 42,100 53.2% 90,000 53.2% Planning & Scoping Funding level 6/31/2019 currently. Tender ready documents by end of June 2019. Consultant in progress. Meeting with Master Emerald Airport Air Hub Concept & Design 65,381 15,381 0 23.5% 15,381 100.0% Planning & Scoping Plan contractor to discuss land use space resulted in an integrated approach. Duaringa airstrip full grading 37,440 37,440 0 100.0% 37,440 100.0% Completed (Practical Completion) Completed Regulatory (administrative) solution pursued prior to engineering construction. Maintenance Emerald airport airside tarmac light towers upgrade 0 0 0 No Budget No Budget Not commenced solution found, construction of new light towers no longer needed. Emerald airport transmission relocation 6,350 6,350 0 100.0% 6,000 105.8% Completed (Practical Completion) Nil Completed Work in progress. Practical completion by mid Rolleston aerodrome runway resurfacing 209,947 32,172 150,316 86.9% 100,000 182.5% Quote/Tender & Costing Weather, 6/31/2019 June. RFT closed. Practical completion by mid June Springsure aerodrome runway resurfacing 221,393 3,336 160,000 73.8% 100,000 163.3% Quote/Tender & Costing Weather, 6/31/2019 2019. Consultant appointed. Busy verifying fire infrastructure drawings with constructed Fire System Design 75,000 0 62,350 83.1% 40,000 155.9% Quote/Tender & Costing infrastructure. Current phase of project will be delivered by mid August 2019. Tender closed. No suitable submission received. Comms uncertainties drove pricing Emerald airport CCTV terminal upgrade project 45,259 26,083 20,350 102.6% 45,259 102.6% Construction May 2019 blow-out. The project is being progressed by a comms investigation being held by GBA, awaiting report towards end of June 2019. Contractor appointed. Preliminary works Emerald Airport - Enhance entrance statement (Works for started on 29/4/2019. Earthworks in the 115,000 3,000 72,000 65.2% 115,000 65.2% Quote/Tender & Costing Weather, underground services May 2019 Queensland 17-19) process of being performed.Plants in the process of being procured. Customer Services 0 0 0 No Budget 0 No Budget Implementation of knowledge management solution (Creative 0 0 0 No Budget 0 No Budget Virtual) Land 280,000 0 0 0.0% 0 No Budget Land Acquisition 280,000 0 0 0.0% 0 Not Commenced Not commenced Housing 250,000 33,010 189,212 88.9% 150,000 148.1% 17King Street Duaringa –Septic system replacement – COMPLETED

42Porphyry Street Springsure– Kitchen refurbishment COMPLETED and ensuite commenced and scheduled forcompletion first week in June.

21Gordon Street Capella– Bathroom and kitchen refurbishment, replacement of flooring – COMMENCED

29Topaz StreetEmerald – Bathroom refurbishment and flooring replacement– bathroom COMMENCED scheduled completion first week in June. Flooring booked for 17, 18and 19th June.

1/110Harris Street Emerald– Drainage works in backyard, bathroom refurbishment, flooring Staff Housing upgrades 250,000 33,010 189,212 88.9% 150,000 148.1% Quote/Tender & Costing June 2019 replacement – COMMENCED on 28 and 29th May. Scheduled for completion firstweek in June.

39Littlefield Blackwater– Kitchen and bathroom and toilet refurbishment – site inspection completed -Identified preferred contractor - PO raised – COMMENCED and will becompleted before 30 June 2019.

29Topaz Street Emerald– concrete driveway access – COMPLETED

2Nogoa Court Emerald– replace flooring – received quote and raised PO awaiting date as the flooringtake 2 weeks to order in. Completion date to be confirmed. Note that the proposed kitchen bathroom refurbishment has been postponed due to the contractors inabilityto complete works in timeframe Quarry 474,020 315,077 125,872 93.0% 414,019 106.5% Variable Speed Drive for the VIS 140,000 0 115,895 82.8% 80,000 144.9% Planning & Scoping Exploring options for equipment Mobile Crushing Plant 0 0 0 No Budget No Budget Planning & Scoping Exploring options for equipment Dongas have been found. Utilising current Remote camp, with showers and kitchens 0 0 0 No Budget No Budget Planning & Scoping equipment from within Council. Need to address bitumen bleed due to heat stress using 7mm aggregate from Shepton this Seal Mungabunda Access Road 0 0 0 No Budget No Budget Control (Defects Period) is dependant on infrastructure availability to complete works. Trf balance of budget to other capex projects incl pugmill.

Multi year project. Sediment Basin 2 final design complete. Dam has been constructed with draining works to be completed in the coming weeks.Poly pipe has been ordered which will be installed from the new sediment Construct Stormwater Run-off Control System 83,223 63,923 0 76.8% 83,223 76.8% Construction June 2018 dam to the existing quarry water line we will be than capable of pumping this water any where on-site. This is a multi year project and final works will depend on sufficient funding until next financial year.

GHD completed the preliminary designs and approval has been given to GHD to complete the detailed design which will be finished in Precoat Plant Upgrade to meet compliance 0 357 9,977 No Budget No Budget Quote/Tender & Costing December 2018 February.Ge technical work is expected to be completed within the next week. Actuals are in credit because $85K was expensed to R&M/journaled to Pugmill.

Dangerous Goods Container 36,945 36,945 100.0% 36,945 100.0% Completed

Project is complete. Operational trials are Electrification of Pug Mill 94,102 94,102 0 100.0% 94,102 100.0% Completed (Practical Completion) October 2018 being conducted. First material is expected to be supplied to Infrastructure at Christmas time.

The Bus Tie switch was intalled over the christmas period and is now operational. All Electrical Bus Tie Installation 119,750 119,750 0 100.0% 119,750 100.0% Completed (Practical Completion) January 2019 commisioning has been completed with good outcomes and just a few tidy up jobs to be finished and this project will be finished.

Saleyards 479,175 259,551 182,851 92.3% 419,643 105.4% Scalehouse Roof No Budget No Budget Planning & Scoping October 2019 RFQ now out with close 31st May Spelling Yard 56,360 No Budget No Budget Planning & Scoping GBA appointed as Project Managers Contract awarded construction to start 4th Draft Area - Additional Shade 75,000 76,836 102.4% 30,000 256.1% Planning & Scoping June. Contract awarded construction to start 1th Roof Over Crush & Dip Area 29,532 29,489 99.9% 15,000 196.6% Planning & Scoping June. 20 x 10m Shed for Hay Storage 10,104 9,934 170 100.0% 10,104 100.0% Planning & Scoping October 2019 RFQ now out with close 31st May Barricade Overhead Catwalks 2015.16 0 0 0 No Budget No Budget Planning & Scoping Complicated by design Additional Selling Pens - adjacent to Draft Area 75,824 75,052 0 99.0% 75,824 99.0% Completed (Practical Completion) Completed December 2018 Additional Drafting Facility 150,640 138,846 5,451 95.8% 150,640 95.8% Completed (Practical Completion) Completed may 2019 May 2019 Works now completed Replacement of the Electrical Service Pits 24,000 3,795 14,545 76.4% 24,000 76.4% Construction June 2019 2 done, 2 to go Additional Double Decker Dump Ramp 9,075 9,075 0 100.0% 9,075 100.0% Planning & Scoping October 2019 RFQ now out with close 31st May Light pole Replacement 105,000 22,849 0 21.8% 105,000 21.8% Construction June 2019

Central Highlands Regional Council 78 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

10.3 Infrastructure and Utilities

10.3.1 Infrastructure and Utilities - Departmental Update .... approx 10 mins

DEPARTMENT UPDATE REPORT

Date: 11 June 2019 Presentation Duration: Approx. 10 minutes

To: Finance and Infrastructure Standing Committee Meeting

Author: Jason Hoolihan, Manager Infrastructure Peter Manning, Manager Water Utilities Kym Downey, Project Development and Contract Delivery Glenn Bell, Coordinator Disaster Management and Community Resilience

Authorising Officer: Gerhard Joubert, General Manager Infrastructure and Utilities

File Reference: Nil

EXECUTIVE SUMMARY:

The following report provides an update on key activities for the Infrastructure and Utilities department.  Monthly Capex Update  Tenders for passing lanes – Capricorn Highway  OzWater’19 Regional Scholarship  Water Skills Partnership  Central Queensland Bushfires Flexible Funding Grant  Central Queensland University Diploma Program – Diploma of public safety  SES Volunteer Karen Peters - SES Award presented by Governor General

OFFICER RECOMMENDATION:

That Central Highlands Regional Council receive the Infrastructure and Utilities departmental update report, highlighting key activities for the month of May 2019.

REPORT:

Key Activities Summary

1. INFRASTRUCTURE  Monthly Capex Update  Tenders for passing lanes – Capricorn Highway

2. WATER UTILITIES  OzWater’19 Regional Scholarship  Water Skills Partnership

3. PROJECT DEVELOPMENT AND PROJECT DELIVERY  Central Queensland Bushfires Flexible Funding Grant

4. DISASTER MANAGEMENT  Central Queensland University Diploma Program – Diploma of public safety  SES Volunteer Karen Peters - SES Award presented by Governor General

Central Highlands Regional Council 79 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

1. INFRASTRUCTURE

Monthly Capex Update

 Works have been completed on the rehabilitation works on Foley Road.  Works have been completed on the rehabilitation works on Oombabeer Road.  Works have been completed on Glengallan Road.  Works are progressing on Fairbairn Dam Road.  Central Queensland Inland Port Road construction has commenced.  Works have recommenced on the town street rehabilitation works in Capella.  Works are underway on the floodway signage program across the area.  Reseal works have commenced and are on schedule.  Crews are currently working on the resheet works on Buckland Road.  NDRRA day labour works have been completed around the region.

Tenders for passing lanes – Capricorn Highway

Based on the following reasons set out below, management decided not to pursue Transport and Main Roads (TMR) prequalification and third-party certification of our Quality, Safety and Environmental Systems this year.

 Bowen Basin Regional Road and Transport Group Technical Committee discussed the merits of TMR prequalification. Banana Shire Council (BSC) advising they had previously invested a lot of time and money into prequalification and never had opportunities to tender for any TMR projects. BSC decided not to renew their prequalification in future.  The current TMR QTrip has no proposed projects within the Central Highlands for the next three to five years; and  Finally, TMR advice that the overtaking lanes on the Capricorn Highway would be delivered through sole invitee to RoadTek and Banana Shire Council.

Current 8 councils that are prequalified out of 77 Barcaldine Regional Council (R2 & B1) Brisbane City Council Field Services (A3) Burdekin Shire Council (R1 & B1) Charters Towers Regional Council (R2 & B1) Flinders Shire Council (R2 & B1) Richmond Shire Council (R1 & B1) Toowoomba Regional Council (R3 & B2) Western Downs Regional Council (R2 & B1)

Moving forward Central Highlands Regional Council would like to seek prequalification however we will need to continue to develop our quality and safety systems to ensure compliance and third-party certification can be maintained.

Central Highlands Regional Council 80 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

2. WATER UTILITIES

Ozwater’19 Scholarship

Water Infrastructure Planning Engineer, Nathan Litzow, was a recipient of an Australian Water Association (AWA) Regional Bursary to attend the Ozwater’19 conference in Melbourne from 6-9 May. The conference gave the opportunity to experience and learn about the issues facing the water industry nationally, rather than just in a regional or Queensland context.

Topics that are of high interest in the industry include emerging contaminants and the integration of health based targets (HBTs) into the Australian Drinking Water Guidelines. Another area Nathan found of interest is the consideration of water quality from source to tap, with presentations covering examples of water quality being affected after the point of supply (meter).

Water Skills Partnership Meeting

The qldwater Water Skills Partnership meeting on 30 May was attended by Peter Manning. Topics covered in the meeting included:

 A presentation on the newly released Water Industry Technical Competency Handbook. The handbook explores options for the planning and delivery of learning and development programs to achieve technical competency and manage ongoing professional development.  A presentation from Community Solutions, a Group Training Organisation who are assisting councils and water service providers with trainee programs.  A progress update on the review of the Water Industry Certificate II and III qualifications.  Discussion on the draft 2018 Workforce Composition Snapshot Report. This report is produced every two years.

Water Security Plan

Manager Water Utilities, Peter Manning and General Manager Infrastructure & Utilities, Gerhard Joubert, attended the initial stakeholder engagement meetings with Department of Natural Resources Mines and Energy (DNRME) and SunWater in Brisbane on 30 and 31 May. These meetings were facilitated by our consultant engaged to review our current Drought Management Plan (DMP) and prepare the proposed Water Security Plan (Proposed updated DMP).

3. PROJECT DEVELOPMENT AND CONTRACT DELIVERY

Central Queensland Bushfires Flexible Funding Grant

Council officers submitted a small grant application to the first round of Central Queensland Bushfires Flexible Funding Grants.

The Project Title - Decision support tools to accurately assess local fuel moisture and fire danger conditions in Carnarvon and Expedition Range National Parks. Relative humidity and temperature sensors will be purchased and installed at existing and planned rainfall stations, that are located within the Park areas (see attachment 10.3.1.2). The information from the sensors will assist the Chief Forecaster (Bureau of Meteorology) and the emergency management community to make more informed decisions regarding bushfire risk and danger ratings. These sensors will improve fire modelling and enable timely decisions to minimise the impacts as well as increase the safety of fire fighters. Each year the Department of Environment and Science officers and Queensland Fire and Emergency Services combat wildfires in the Carnarvon Ranges and Blackdown area. The data will assist learning, understanding and more integrated collaboration between all stakeholders regarding fire risk.

Central Highlands Regional Council 81 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Total grant sought is $7,000.00 to cover the cost of the sensors. Council will replace and upgrade the data canisters in the four rainfall flood warning network stations to be able to accommodate the additional equipment, and do the installation.

4. DISASTER MANAGEMENT

Central Queensland University Diploma Program – Diploma of public safety

Queensland residents will be entitled to a $3,800 subsidy for the PUA52312 Diploma of Public Safety (Emergency Management). Recognition of Prior Learning opportunities are available.

This is a great opportunity for those working in or interested in professional development around Disaster Management and Community Resilience. Areas covered may include risk management, disaster recovery, recovery centre management, recovery functions and services, working in an emergency context, exercise design, and business continuity planning around disasters, plus much more.

SES Volunteer Karen Peters - SES Award presented by Governor General

Australia Day this year saw Karen Peters receive the Emergency Service medal in the Australian Honours system. Even though Karen is now a member of Emerald SES Group she received this medal for her work as Group Leader Longreach.

Karen was group leader of Longreach for nearly 4 years, and an SES member since 2005. She has consistently led the group in an exemplary manner. Her service is distinguished due to her devotion in leading the SES in a rural area which has significant challenges requiring resourcefulness and commitment above and beyond normal duties to overcome.

Karen was a bit emotional when she got the letter saying she had been nominated and even more so when she received the letter saying she would be receiving the medal.

Karen stated she doesn’t do her volunteer work to be recognised she does it to help the community, she has always been community minded and said it was part of her upbringing.

Even though this award was for Karen’s time in Longreach we are very proud of her achievement and very happy to now have her as a member in Central Highlands.

Karen said she is humbled to receive the Emergency Service Medal.

Karen was presented with her medal on Wednesday 8 May 2019 at Government House in Brisbane.

ATTACHMENTS:

1. Central Queensland Bushfires Flexible Funding Grant [10.3.1.1] 2. CQ University - Emergency and Disaster Mangement Course Brochure 2 [10.3.1.2] 3. CQ University - Information Sheet April 2019 [10.3.1.3] 4. Capital Works Update - June 2019 [10.3.1.4]

– END OF REPORT –

Central Highlands Regional Council 82 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Emerald

Blackwater Bluff

.! Blackdown Tableland AL

Springsure

Rolleston

Mt Moffatt AL .! Carnarvon Gorge

.! Sandstone Park AL

.! Sardine Creek AL

Legend Project Site Locations Towns MergeSouthSuratNorth.img State_Controlled_Roads Value High : 1232.13 fs2019shp Rain, Relative Humidity

µ fs18_mths_gda Low : -29.9695 Disclaimer: W&hils t pTermeittinmg use pof theis dartaa, thet Cuentral Heigh laSnds Reeginonal sCouoncil, rthes Figure 0 2,5005,000 10,000 15,000 20,000 Central Highlands Recovery Team and Dept of Natural Resources and Mines make no representations and give no warranties about its accuracy, reliability, Meters completeness, currency or suitability for an particular purpose, and disclaim all Created By: bwilkinson 1:600,000 when printed at A3 responsibility and liability, (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to use of Date: 3Central/05/2019 Highlands Regional Council Coordinate System: GDA 1994 MGA Zone 55 83 of189 Document Path: D:\1 OS_FloodEnquiries\2_MapTemplates\FireRecoveryFundAppn.mxd 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda You don’t have to wrestle your time ……. DIPLOMA WHY CHOOSE CQUNIVERSITY? PUA52312—Diploma of Public Safety (Emergency Management) Commitment: 1.5 years study approx. 8  Advance your career, leadership capabilities, knowledge hours per week and skills. Credit: Entry to the CC60 Bachelor of Emer-  Choose from special interest areas in management / gency Service with 8 credits or 1 year FTE public health, community safety and education / safety science and fatigue risk management. to advance your career  Enjoy the flexibility of distance education, allowing you ADVANCED DIPLOMA to combine work and study.  Benefit from access to CQUniversity’s 20+ locations PUA60112—Advanced Diploma of Public Safe- nationally. ty (Emergency Management) Commitment: 0.5 years study approx. 10 hours per week building on from the Diploma For more information contact us on Emergency and qualification 13 27 86 Disaster Management Credit: Entry to the CC60 Bachelor of Emer- or visit gency Service with 12 credits or 1.5 years FTE Entry into the CC27 Graduate Certificate of cqu.edu.au Emergency and Disaster Management Cohort Commencement Dates: Cohort 2 commences Cohort 2—July 8th 2019 BACHELOR Cohort 3—January 6th 2020 July 8th 2019 CC60—Bachelor of Emergency Service Cohort 4—July 6th 2020 Commitment: Two (2) years full-time or four (4) years part time or information contact: Chris Ainsworth CEM® *, Lecturer, Emergency and Disaster Management GRADUATE CERTIFICATE Diploma and Advanced Diploma of Public Safety (Emergency Management) Lead CC27—Graduate Certificate of Emergency on (08) 83784563; or [email protected] and Disaster Management

Commitment: 0.5 years full-time or one (1) * CEM—Cerfied Emergency Manager year part time

CRICOS Code: 00219C | RTO Code: 40939 Central Highlands Regional Council CRICOS Code: 00219C | RTO Code: 40939 84 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda Your professional development pathway to your future …….

explore develop consolidate

BACHELOR

DIPLOMA  Understand complexity 1 yr FTE Credit  Emergency Service context  Engage in integrated acon learning towards Bachelor   Work with community stakeholders Interdisciplinary learning ADVANCED DIPLOMA   Work on live projects Pathway to explore   Working with the community  Enhance your skills 2 years full me, 4 years part mer

 Collaboraon with stakeholders  Analyse your previous work Entry

 Work in syndicates  Prepare for the unexpected 9 Unit   Benchmark your work Asset ready for career progression Credit GRADUATE CERTIFICATE  1.5 year program  Understand EM principles & pracce  Praconer skilled, competent, capable  Explore current trends

 0.5 year program  Community based disaster management  Collaborave and transaconal leadership

 Intraoperave strategy and capacity building

 1 year full me, 2 years part me

Learn from a team of passionate praconers who collecvely, have over a century of emergency and disaster management experience ranging from local incidents through to internaonal catastrophic disasters.

CC60—Bachelor of Emergency Service PUA52312 –Diploma of Public SafCentral Highlands Regionalety (Emergency Management) Council PUA52312 –Diploma of Public Safety (Emergency Management) 85 of 89 CC27—Graduate Cerficate of Emergency and Disaster Management 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda th Cohort 2 commences July 8 2019

PUA52312 Diploma of Public Safety (Emergency Management) PUA60112 Advanced Diploma of Public Safety (Emergency Management) The Diploma / Advanced Diploma is an integrated and blended professional development program, structured to enable new entrants and existing practitioners the opportunity to enhance their skills, capability and competencies in this specialised field of emergency management. The Diploma is designed to support integrated action learning in the broad range of core elements of emergency management. The Advanced Diploma, builds on this body of work in providing a greater understanding of the, requirements, responsibilities and emergency management roles within the sector. This professional development pathway is structured over a two year, four ‐ 20 week terms of clustered Units of Competency. The first component of program: Students undertake an eighteen month three term study program, with the opportunity to exit the program at the Diploma level. For each term’s program, the Units are clustered to provide students the opportunity to undertake a body of work which typically replicates a workplace environment within an emergency management role.

PUA52312 Diploma of Public Safety (Emergency Management) NOTE: Candidates with an existing number of Units of Competency, or seeking RPL, are able to discuss entry options into the Diploma.

Term One ‐ Cluster One – Understanding your community Cluster Fee: $1,750.00 Diploma Adv. Diploma Core unit Elective unit PUACOM007B – Liaise with other organisations Core unit PUAEMR008B – Contribute to an emergency risk management process Core unit Elective unit PUAEMR018A – Work in an emergency management context

Term Two ‐ Cluster Two – Develop and test of systems and processes Cluster Fee: $3,390.00

Diploma Adv. Diploma Core unit Elective unit PUAMAN005B – Manage projects Core unit Core unit PUAEMR031 – Design emergency management exercises Elective unit Core unit PUAOPE017B – Coordinate resources for a multi‐agency incident Elective Unit Core unit PUAEMR017A – Manage recovery functions and services Required Activity Participation Five (5) day Residential Workshop including a three (3) day exercise Anticipated Residential Costs: $2,500 Travel, Transfers, Accommodation, Meals

Term Three ‐ Cluster Three – Organisational responsibilities Cluster Fee: $2,610.00

Diploma Adv. Diploma Elective unit Core unit PUAEMR021A – Facilitate emergency planning processes Core unit Elective unit PUAMAN001B – Manage the organisation’s public safety responsibilities Elective unit Core unit BSBCON601B – Develop and maintain business continuity plans The second component of the program: Students will complete a fourth 20 week term of clustered Units of Competency in completing the Advanced Diploma qualification.

Exit pathway: Diploma graduates may continue their professional development through enrolment in the three year full‐time CC60 ‐ Bachelor of Emergency Service, receiving up to 8 units of credit or up to one year full time equivalent credit from the degree.

Central Queensland University CRICOS: 00219C | RTO Code: 40939 Effective 1 April 2019 1 Central Highlands Regional Council 86 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

PUA60112 – Advanced Diploma of Public Safety (Emergency Management) NOTE: Candidates who choose to enrol in the Advanced Diploma will be enrolled into the Diploma first to complete the nine common Units of Competency prior completing the final three Advanced Diploma units. Candidates with existing PUA52312 Diploma of Public Safety (Emergency Management) or a number of Units of Competency, or seek RPL, are able to discuss entry options into the Advanced Diploma.

Term Four ‐ Cluster Four – Emergency Management Planning Cluster Fee: $2,750.00

Adv. Diploma Core unit PUAEMR009B – Facilitate emergency risk assessment Core unit PUAEMR012B – Determine treatment options Core unit PUAEMR030 – Manage and evaluate emergency management exercises Required Activity Participation Five (5) day Residential Workshop including a three (3) day exercise Anticipated Residential Costs: $2,500 Travel, Transfers, Accommodation, Meals

Exit Pathway: Advanced Diploma graduates are offered two options to continue with their professional development.

Option 1: Enrol in the three year full‐time CC60 ‐ Bachelor of Emergency Service and if eligible they may receive up to 12 Units of credit or up to eighteen months full‐time equivalent credit from the degree.

Option 2: Enrol in the CC27 ‐ Graduate Certificate in Emergency and Disaster Management which recognises the changing nature of emergency and disaster management in Australia and the important role research and evidence‐based practice plays in underpinning contemporary perspectives and approaches.

Plan your Professional Development Opportunity Cohort Commencement Dates:  Cohort 2 – July 8th 2019  Cohort 3 – January 6th 2020  Cohort 4 – July 6th 2020

Study Mode: Distance Education (supported by the network of CQUniversity campuses, study centre’s and expertise in technology‐supported learning). Recognition of Prior Learning: RPL options are available.

For further information contact:  Chris Ainsworth CEM*, Lecturer, Emergency and Disaster Management Diploma and Advanced Diploma of Public Safety (Emergency Management) Project Lead on (08) 83784563; or [email protected]  Dr Karen Klockner, Head of Courses Emergency and Disaster Management, Discipline Lead Disaster Management on 0407 057 711 or [email protected]  Central Queensland University Australia on 13 27 86 or www.cqu.edu.au

How to Apply: Apply direct to Central Queensland University at www.cqu.edu.au

The Australian Institute for Disaster Resilience (AIDR) Emergency Management Volunteer Scholarships

The Australian Institute for Disaster Resilience (AIDR) support professional development opportunities through the Emergency Management Volunteer Scholarships. http://aidr.org.au/programs/scholarships‐for‐volunteers

The CQUniversity courses meet the AIDR scholarship requirements.

* CEM ‐ Certified Emergency Manager Central Queensland University CRICOS: 00219C | RTO Code: 40939 Effective 1 April 2019 2 Central Highlands Regional Council 87 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

Work Order Project Name Location Delivery Method Commencment Date Completion Date Comments

Re-Seal Program Regional Contractor 20/05/2019 20/06/2019 Underway - roads identified to be completed 20/6/2019 19344 Camps - Refurbishment Regional Contractor 15/04/2019 21/06/2019 Underway 95% Complete - Culvert Bridge to be completed following 19345 Footpaths - Gregory Highway 27B Emerald Contractor 27/03/2019 21/06/2019 Floodway at Boonie Doon 19353 Footpaths - Eclipse Street (replacement 150m) Springsure Council 1/05/2019 30/06/2019 Not commenced however to be completed by 30/6/2019 19355 Footpaths - Warrijo Street (65m) Rolleston Council 1/05/2019 30/06/2019 RFQ awarded - commence 10/6/2019 completed by 21/6/2019 19357 Depot Renewal - Replacement of existing toilet block and supervisors office Emerald Contractor 15/04/2019 30/06/2019 Underway 19360 Floodway - Malvern Road Capella Contractor 1/05/2019 30/06/2019 85% Complete fully completed by 7/6/2019 19363 Floodway - Wealwandangie Road x 2 Springsure Council 25/02/2019 21/06/2016 95% complete 19366 Floodway - Withersfield Road x 1 Gemfields Contractor 1/05/2019 21/06/2019 Commenced works to be completed by 21/6/2019 60% complete - progressing OK a few issues with black soil 19367 Fairbairn Dam Road - R2R Emerald Council 15/04/2019 30/06/2019 which we sorted yesterday. Will be complete by 30/6/2019 50% Complete - confident that works will be complete by 99999 Springsure - Tambo Road - TIDS Springsure Council 18/03/2019 30/06/2019 30/6/2019. Seal planned for 26/6/2019 Waiting on Traditional Owners - email sent 3/6/2019 requesting permission to re-allign road. Concerned that works will not 19377 Pave & Seal - Ruddlea Road Bauhinia Council 1/05/2019 30/06/2019 occur by 30/6/2019. 15% Complete, flat bottom drains in progress earthworks crew 19412 Stormwater - Silica/Pritchard Road Emerald Combination 1/05/2019 30/06/2019 commences 10/6/2019. Planned works and first variation complete. Commence 2nd 18571 Clermont Street & Borilla Street footpath rehabilitation Stage 2 - (Works for Queensland 17-19)Emerald Contractor 1/02/2019 30/06/2019 variation today and to be completed by 30/6/2019 19421 Akubra Drive Stormwater Emerald Contractor 1/05/2019 21/06/2019 50% Complete - confident that works will be complete by 100% Complete works at Morteon Park. To commence works on 18339 TMR Cycle Network Local Government Grants Program - Bikeway Enhancement Project Emerald Contractor 2/04/2019 30/06/2019 Hospital Road which will be complete by 30/6/2019 18275 Crinum road rehab - Mine funded Tieri Combination 13/05/2019 31/05/2019 Underway complete by 30/6/2019 19424 Lilyvale road rehab - Mine funded (Ch 0 - 30.9) Tieri Combination 30/06/2019 Underway complete by 30/6/2020 19425 Lilyvale road rehab - Mine funded (Ch 30.9 - Gregory Mine) Tieri Combination 30/06/2019 Underway complete by 30/6/2021 18573 Comet - Upgrade drainage Ballard Street (Works for Queensland 17-19) Comet Contractor 1/06/2019 30/06/2019 Works planned to commence 10/6/2019 will be complete

Central Highlands Regional Council 88 of 89 20190611 - Finance and Infrastructure Standing Committee Meeting - Agenda

11 CLOSED SESSION

11.1 Procurement Exception - Engagement GQI Consulting - Radio Communications Network Advisory Services ..... approx 10 mins

CLOSED SESSION REPORT

This report is CONFIDENTIAL under Section 275 (1) (e) of the Local Government Regulation 2012 which permits the Council meeting to be closed to the public to discuss:

(e) contracts proposed to be made by it;

12 GENERAL BUSINESS

13 LATE AGENDA ITEMS

14 CLOSURE OF MEETING

Central Highlands Regional Council 89 of 89