Finance and Infrastructure Standing Committee Meeting Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on Tuesday, 23 January 2018 At 8.30 am For the purpose of considering the items included on the Agenda. Scott Mason Chief Executive Officer OUR VISION A progressive region creating opportunities for all OUR MISSION We are a council committed to continuous improvement, a sustainable future and efficient investment in our communities OUR VALUES Respect and Integrity Accountability and Transparency Providing Value Commitment and Teamwork OUR PRIORITIES COUNCIL AGENDA Strong, vibrant communities Building and maintaining quality infrastructure Supporting our local economy Protecting our people and our environment Leadership and governance Our organisation Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 AGENDA CONTENTS 1 PRESENT ..................................................................................................................................................3 2 APOLOGIES..............................................................................................................................................3 3 LEAVE OF ABSENCE...............................................................................................................................3 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .....................................................................3 4.1 Minutes - Finance and Infrastructure Standing Committee Meeting - 12 December 2017 .....................3 5 BUSINESS ARISING OUT OF MINUTES ...............................................................................................11 6 REVIEW OF OUTSTANDING MEETING ACTIONS ...............................................................................11 7 REVIEW OF UPCOMING AGENDA ITEMS............................................................................................11 8 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .................................................................................................................................................................11 9 PETITION.................................................................................................................................................11 10 COMMITTEE RECOMMENDATIONS / NOTES......................................................................................11 10.1 Emerald Airport Advisory Committee Meeting Minutes - 20 November 2017.......................................11 11 INFRASTRUCTURE AND UTILITIES .....................................................................................................19 11.1 Proposed Permanent Road Closure Rhyddings Road..........................................................................19 11.2 Award of Tender 2017T028C - Restoration of Shire Road Assets under Natural Disaster Relief and Recovery Arrangements........................................................................................................................38 12 DEPARTMENTAL UPDATES .................................................................................................................40 13 GENERAL BUSINESS ............................................................................................................................61 14 CLOSED SESSION .................................................................................................................................62 14.1 Departmental Update ............................................................................................................................62 15 LATE AGENDA ITEMS ...........................................................................................................................62 16 CLOSURE OF MEETING ........................................................................................................................62 Central Highlands Regional Council 2 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 1 PRESENT 2 APOLOGIES 3 LEAVE OF ABSENCE 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 4.1 Minutes - Finance and Infrastructure Standing Committee Meeting - 12 December 2017 Central Highlands Regional Council 3 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 Finance and Infrastructure Standing Committee Meeting Meeting of the Central Highlands Regional Council Finance and Infrastructure Standing Committee Meeting held in the Council Chambers, 65 Egerton Street, Emerald on Tuesday, 12 December 2017 Commenced at 8.30am MINUTES COUNCIL Central Highlands Regional Council 4 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 CENTRAL HIGHLANDS REGIONAL COUNCIL FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING TUESDAY 12 DECEMBER 2017 MINUTES CONTENTS PRESENT .................................................................................................................................................... 2 APOLOGIES ................................................................................................................................................ 2 LEAVE OF ABSENCE ................................................................................................................................. 2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 2 Business Arising Out Of Minutes .................................................................................................................. 2 Outstanding Meeting Actions ........................................................................................................................ 2 Review of Upcoming Agenda Items .............................................................................................................. 2 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 2 PETITIONS (IF ANY) ................................................................................................................................... 2 COMMITTEE RECOMMENDATIONS / NOTES ........................................................................................... 3 Minutes of Meeting of Emerald Saleyards Coordination Committee – 13 November 2017 ............................ 3 COMMERCIAL SERVICES .......................................................................................................................... 3 Emerald Airport Solar Power Initiatives ......................................................................................................... 3 Emerald Airport CCTV System Audit Report ................................................................................................. 3 Emerald Airport Runway 06 and Runway 24 Reconstruction Tender ............................................................ 4 CORPORATE SERVICES ............................................................................................................................ 4 Quarterly Variance Report – Operating ......................................................................................................... 4 Controlled Entities – Financial Results for year end 30 June 2017 ............................................................... 4 DEPARTMENTAL UPDATES ...................................................................................................................... 5 Executive Summary ...................................................................................................................................... 5 GENERAL BUSINESS ................................................................................................................................. 5 CLOSED SESSION ...................................................................................................................................... 5 Departmental Update ................................................................................................................................... 5 CLOSURE OF MEETING ............................................................................................................................. 6 Central Highlands Regional Council 5 of 62 Finance and Infrastructure Standing Committee Meeting Agenda - 23 January 2018 MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE – TUESDAY 12 DECEMBER 2017 – PAGE 2 MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING HELD AT 8.30 AM TUESDAY 12 DECEMBER 2017 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), G. Godwin-Smith (Deputy Mayor / Chair) Councillors (Crs) C. Brimblecombe, M. Daniels, G. Nixon and C. Rolfe Officers Chief Executive Officer S. Mason, General Manager Corporate Services J. Bradshaw, Acting General Manager Infrastructure and Utilities Michael Parker, General Manager Commercial Services M. Webster, Coordinator Communications A. Ferris, Minute Secretary S. Cooper Observers: Cr G. Sypher APOLOGIES Nil LEAVE OF ABSENCE Nil CONFIRMATION OF MINUTES OF PREVIOUS MEETING Resolution: Cr Rolfe moved and seconded by Cr Daniels “That the minutes of the previous Finance and Infrastructure Standing Committee Meeting held on 14 November 2017 be confirmed.” FISC 201 7 / 12 / 12 /