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Agenda of Ordinary Council Meeting

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Agenda of Ordinary Council Meeting I hereby give notice that an Ordinary Meeting of Council will be held on: Date: Wednesday, 14 March 2018 Time: 5.30pm Location: Council Chambers Minlaton Town Hall 57 Main Street Minlaton AGENDA Ordinary Council Meeting 14 March 2018 Andrew Cameron CHIEF EXECUTIVE OFFICER COUNCIL MEETING AGENDA 14 MARCH 2018 CONFLICT OF INTEREST Members are reminded of the requirements for disclosure by Members of direct or indirect pecuniary benefit or detriment and non-pecuniary benefit or detriment in relation to a material conflict of interest in accordance with Section 73, or an actual or perceived conflict of interest in accordance with Section 75 of the Local Government Act in items listed for consideration on the Agenda. Section 74 and 75A of the Local Government Act 1999 requires that Elected Members declare any interest and provide full and accurate details of the relevant interest to the Council. In relation to actual or perceived conflicts of interest a member has an obligation to outline how they propose to deal with the actual or perceived conflict of interest prior to consideration of that item on the Agenda. This requirement does not apply to Ordinary Business Matters prescribed by regulation 8AAA Local Government Act (General) (Accountability and Governance) Variation Regulations 2016. Each Member of a Council has a duty to vote at all meetings unless excepted by legislation. The major exception being where a Member has a material conflict of interest. Page 2 COUNCIL MEETING AGENDA 14 MARCH 2018 Agenda 1 Welcome by Mayor .................................................................................................................5 2 Opening Prayer .......................................................................................................................5 3 Present.....................................................................................................................................5 4 Leave of Absence ...................................................................................................................5 5 Apologies ................................................................................................................................5 6 Conflict of Interest ..................................................................................................................5 7 Minutes of Previous Meeting – for Confirmation ................................................................. 5 8 Motions on Notice ...................................................................................................................5 Nil 9 Questions on Notice ...............................................................................................................5 Nil 10 Questions without Notice ......................................................................................................5 11 Petitions ...................................................................................................................................5 Nil 12 Mayor .......................................................................................................................................6 12.1 Mayor's Monthly Report February 2018 ......................................................................6 13 Councillors’ Report ................................................................................................................8 13.1 Cr Naomi Bittner - 19th International Conference on Shellfish Restoration ................ 8 13.2 Cr Adam Meyer - Berry Bay Surf Jam ......................................................................10 INFORMATION AGENDA ...............................................................................................................13 14 Items for Exclusion ...............................................................................................................13 15 Receipt of Information Reports ...........................................................................................13 16 Chief Executive Officer ........................................................................................................14 16.1 CEO Activities February 2018 ..................................................................................14 16.2 Action Listing Report ................................................................................................. 16 16.3 Correspondence in Relation to Port Wakefield Road Litter ......................................21 17 Corporate and Community Services ...................................................................................25 17.1 Art Exhibition Working Party Minutes - 1 February & 15 February 2018 .................. 25 18 Assets and Infrastructure Services ....................................................................................33 18.1 Construction and Maintenance Works ......................................................................33 18.2 2018 LGA Roads and Works Conference ................................................................38 19 Development Services .........................................................................................................40 19.1 Inspectorial Report ....................................................................................................40 19.2 Development Application Decisions .........................................................................42 19.3 Wastewater System Application Decisions ...............................................................46 20 Visitors to the Meeting .........................................................................................................48 Nil Page 3 COUNCIL MEETING AGENDA 14 MARCH 2018 DEBATE AGENDA ..........................................................................................................................50 21 Mayor .....................................................................................................................................50 Nil 22 Chief Executive Officer ........................................................................................................50 Nil 23 Corporate and Community Services ...................................................................................51 23.1 Debt Write Off - Stansbury Progress Association .....................................................51 23.2 Financial Report as at 28 February 2018 ................................................................. 53 23.3 Authority to apply Common Seal - Point Turton Caravan Park................................. 59 23.4 Draft Long Term Financial Plan 2019 - 2028 ............................................................77 24 Assets and Infrastructure Services ....................................................................................81 24.1 Coastal Management Strategy Working Party ..........................................................81 25 Development Services .........................................................................................................92 25.1 Bush Camping Working Party Minutes .....................................................................92 25.2 Access Advisory Working Party Minutes ..................................................................98 25.3 Revocation of Community Land - Ardrossan Museum ...........................................104 25.4 Revocation of Community Land Classification - Section 100, Hundred of Ramsay ...................................................................................................................109 26 General Business ...............................................................................................................115 CONFIDENTIAL AGENDA ............................................................................................................116 27 Confidential Items ...............................................................................................................116 Nil 28 Next Meeting .......................................................................................................................116 Wednesday 11 April 2018 29 Closure ................................................................................................................................116 Page 4 COUNCIL MEETING AGENDA 14 MARCH 2018 1 WELCOME BY MAYOR Meeting declared opened 2 OPENING PRAYER 3 PRESENT 4 LEAVE OF ABSENCE Nil 5 APOLOGIES Cr Trevor Davey. 6 CONFLICT OF INTEREST 7 MINUTES OF PREVIOUS MEETING – FOR CONFIRMATION Ordinary Council Meeting - 14 February 2018 at 5.30pm Confidential Council Meeting - 14 February 2018 at 6.30pm Confidential Council Meeting - 14 February 2018 at 6.31pm Confidential Council Meeting - 14 February 2018 at 6.37pm Confidential Council Meeting - 14 February 2018 at 6.40pm Confidential Council Meeting - 14 February 2018 at 6.49pm Confidential Council Meeting - 14 February 2018 at 6.52pm 8 MOTIONS ON NOTICE Nil 9 QUESTIONS ON NOTICE Nil 10 QUESTIONS WITHOUT NOTICE 11 PETITIONS Nil Page 5 COUNCIL MEETING AGENDA 14 MARCH 2018 12 MAYOR 12.1 MAYOR'S MONTHLY REPORT FEBRUARY 2018 Document #: 18/14643 Department: Executive Services PURPOSE To keep Elected Members updated on Mayoral activities during the month of February 2018. RECOMMENDATION That the report be received. DISCUSSION 1st February Chaired the Legatus Audit Committee meeting at Mt Remarkable Council offices in Melrose. 8th February Attended a Senior Sides Planning Meeting with local StarClub Field Officer, Giles Ellis, and representatives
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